November_ 09 2011 - The University of Texas at Austin

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					Welcome to HR
Forum
November, 09 2011


Benefits Updates
Vilma L. Santos
HRS Coordinator

UT Flex Deadlines for
2010-2011
 • UT System, Office of Employee Benefits (OEB)
   sent reminder e-mail to UT Flex participants with
   account balances on November 1, 2011
 • November issue of A Matter of Health
   newsletter, 11/2/11.
 • The grace period to incur eligible medical
   expenses for 2010-2011 is November 15, 2011
 • Deadline to file both medical and day care claims
  with Payflex is November 30, 2011
  • Items must be postmarked by November 30, 2011

UT Flex Deadlines for
2010-2011
• For additional information regarding medical
  grace period, filing deadline, claims status or
  account balances:
  • Call Payflex at 866-887-3539
  • Visit UT Flex Web site: www.utflex.com


UT Flex Deadlines for
2010-2011
Flu Shots
• Flu shot and nasal flu mist are covered 100%
  when services are received from a participating
  BCBS provider
• As of 11/1/2011, UT Select will cover the full cost
  of the vaccine at participating retail pharmacies,
  but you must present your UT Select/Medco
  prescription card
  • Prescription is not required
  • Vaccine is not subject to the prescription plan
    deductible
• If you received your flu shot between 9/1/11 and
  10/31/2011 at a local pharmacy, you may submit
  a paper claim along with your itemized receipt to
  BCBS for reimbursement

UTSaver Programs
2012 calendar year
contribution limits
• Notification emails to participating employees
  will be sent no later than December 1
• Employees will be able to view their personal
  contributions limits on Review My Insurance
  Benefits web page soon
• Changes made on UTRetirement Manager by
  December 14 will become effective as of
  December 1 and will impact the January 2, 2012
  paycheck
  • December 1, 2011 paycheck still counts for towards
     this year’s contribution limit
UTSaver TSA Contribution
Limits
UTSaver DCP Contribution
Limits
HRSC Records
Update
Robin Jarman

Introductions
• Claire Jones has joined the Records Team

Electronic Onboarding
• Planned for January 2012
   • Eliminate paper versions of Ethics, Veterans,
     Selective Service, Biographical Information
   • Web-based I-9
   • Web-based background check request form
• Update


Does it matter if the I-9
is late?
• Form I-9 is a federal compliance
  requirement
  • Fines and criminal penalties
     • Deadline and paperwork errors
        • $110 to $1100 per form
     • Discrimination, fraud, abuse
        • $375 to $3200 per violation
  • Debarment from federal contracts


• Section 1 – sign by first day of
  employment
• Section 2 – sign by third day of
  employment
I-9 Training
 • TXClass PN19 – Form I-9 Compliance Overview
   • Tuesday, Nov 22, 9:00-10:00, NOA 4.106

 • Invite us to your meeting!
 • Call or email Robin
   • robin.jarman@austin.utexas.edu
   • 471-8545

Form I-9 Resources
 • USCIS I-9 Central
   • USCIS.gov
 • USCIS I-9 Handbook for Employers
   • http://www.uscis.gov/files/form/m-274.pdf
 • HRS I-9 Resources
   • http://www.utexas.edu/hr/manager/hiring/i-9_che
     cklist.html


Elida Lee
Principal Consultant for
Organization Effectiveness

MBTI Workshop
Myers-Briggs Type Indicator
• Identify your personality type
• Learn how personality impacts
  •   Communication
  •   Decision making
  •   Planning & organizing
  •   And more!
• Interactive format




MBTI Workshop
Myers-Briggs Type Indicator
• Now enrolling for December 6th Class

• Registration and payment deadline November 22

• Register in TXClass (PN627):
  https://utdirect.utexas.edu/txclass

• Cost: $50
 • CareerSmart elective

 • For more information:
   • HRS.SWS@austin.utexas.edu
   • 475-7200

Assessment & materials cost of $50 must be received
from department or individual by November 22.


Changes in SWS
Karen Chawner

Changes in SWS
 • Welcome three new HR Partners
   • Alisa Hagan
   • Elizabeth Steinour
   • Lauren Wolfe
 • Client Assignments have changed, so please
   check the Find a Rep page on the HRS website.
   http://www.utexas.edu/hr/hrpro/lookup/
 • Any questions, please contact Karen Chawner,
   Lead HR Partner
Student
Employment
Announcements
Amy Greenspan

Student Employment
Announcements
• Student Employment Forum
   • Wednesday, November 16, 10:30 - noon
   • NOA 4.106A

• Important Dates for Student Employment,
  Spring 2012
   • http://www.utexas.edu/hr/student/

• Supervisor’s Checklist for Hiring a New
  Student Employee
   • http://www.utexas.edu/hr/student/




Student Employee of the
Year Competition
 • Nominations open December 1, 2011 – January
   27, 2012
   • Students in titles other than TA, AI, and GRA
     eligible if paid hourly
   • One nomination per supervisor
   • Give details and examples
   • Focus on work performance

 • Student Employee Recognition Program fund:
   https://utdirect.utexas.edu/nlogon/vip/ogp.WBX
   ?menu=VCSE


Utemps Update
Jim McElroy
UTemps Update
New Staff Member
Carlos Caravantes
(carlos.caravantes@austin.utexas.edu)
232-Temps (8367)
He will assist us:
    • In recruiting and selecting new applicants into the
    UTemps pool
    •Filling UTemps Personnel Requests from
    departments
    •And, everything that Frank and I do to assist the
    departments with their temporary needs.



That’s All Folks!
We’ll see you next time! December 07th, 2011

				
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