Volume XXIII, Issue 4
Inside this Issue
On this page …
Applicant Tracking System
News from ERAC 2
HR Fact or Fiction 3
Social Security Info 3
Open Enrollment Re- 3
minder Coming Soon:
IN THE SPOTLIGHT
A New Online Employment Applicant
C hances are, before you were a Lehigh employee you were a Lehigh job applicant. And, with
approximately 30 percent of job openings filled by internal applicants each year, many Lehigh
employees have experienced the university‘s application process more than once. As a result, most
Twenty-five-Year Club B are aware that with the exception of accepting emailed and faxed applications, the process hasn‘t
changed much over time.
Holiday Party Reminder B The same could not be said elsewhere, however. Online employment application systems are
Awards News C becoming the norm in workplaces across the nation. In the coming year, the Human Resources Of-
fice (HR) and the Provost Office will roll out a new online applicant tracking system at Lehigh. As
Save Money and Time 4
with Travel Leaders
Ronnie Blue, Manager, Employment and Compensation Services, put it recently, “It’s time to bring
Lehigh’s employment application system into the 21 st century.”
HR Reminders 4 Online applicant tracking systems have numerous advantages over their paper counterparts.
IBH: Flu Season 5 From the applicant‘s perspective, they provide easy uploading of applications, resumes, and CVs;
the ability to apply for multiple openings with one application; and timely notification of the status
Workplace Learning and 6 of an application. From the point of view of hiring supervisors, search committees, and HR they
streamline workflow, reduce paper, and ease communications with applicants.
The Grammar Man is 6 A team including representatives from HR and staff across Lehigh recently completed a rigor-
Coming ous RFP process to select the new system –Image Trend’s Hire Touch. The group reviewed six
Adverse Weather Policy 7 proposals, met with three vendors for initial presentations, and ultimately brought back two finalists.
While both finalists could provide the services the team identified as essential, Image Trend‘s prod-
Coffeepot Chatter 8
uct was significantly less expensive.
Legal Updates Program 8 Hire Touch offers a number of convenient and powerful capabilities. In addition to the advan-
tages noted earlier, a few highlights include:
Open Enrollment Time- 9 • Electronic notification to applicants and hiring supervisors throughout the process
line and Checklist
• Background checks (for staff positions) take place within the system
Wellness 9 • Position description information can be uploaded to easily create job postings (for staff
Spotlight is published monthly by positions)
Human Resources. Please address • While the system won‘t be mandatory for faculty hiring, it will include centralized
any comments to Hillary Kwiatek, CVs, and other materials to simplify committee hiring situations.
Spotlight Editor, Human
Resources, 428 Brodhead Avenue,
send email to email@example.com, IMPLEMENTING HIRE TOUCH AT LEHIGH
or call extension 85165.
Hire Touch will be launched by the close of the spring semester. Employment coordinators
Current and past issues of Spot- across campus will receive training in advance of the roll out. Hiring supervisors will then be trained
light can be viewed at: when they need to use the system to fill vacancies.
(Continued on page 2)
Employment… EMPLOYEE RELATIONS ADVISORY COMMITTEE
(Continued from page 1) minds of their colleagues. Feedback
covered a wide array of topics and is-
Implementing Hire Touch provides News From ERAC sues such as work life balance; environ-
an opportunity to improve current em- ment and workplace culture; the per-
ployment application processes at the
university. A new advisory group is in
place to review current practices and
W ith the fall semester in full
swing, the Employee Relations
Advisory Committee (ERAC) is also
formance management process; various
benefits; and issues of equity and equal-
make recommendations for the new sys- quite busy. As a staff advisory group, The feedback was compiled and dis-
tem. The internal applicant process is the ERAC is relied upon by the Vice Presi- cussed at the October meeting resulting
first to receive a review. dent of Finance and Administration for in ERAC establishing its own “front
Employee input is a key element in input on a wide array of staff issues. The runners” for the coming year, which are
reviewing university processes, particu- Benefits Allocation Review is an ongo- 1) Environment and Workplace Culture:
larly with regard to internal hiring. Focus ing topic, and ERAC has representation Equity & Equality; and 2) Compensa-
groups involving nonexempt staff, ex- on the Benefits Allocation Review Team tion. Compensation covers a very broad
empt staff, and hiring supervisors are (BART).Additionally, ERAC expects to range of topics such as tuition, vacation,
now underway, with more to come. HR work with the Strategic Plan Implemen- short term disability, and medical bene-
will also be designing a survey on the tation Group (SPIG) and is collaborat- fits. The overarching goal of the sub-
topic. Because Hire Touch can be cus- ing with the Council for Equity and groups' work related to these two topics
tomized in a variety of ways, the input of Community (CEC). will be to broaden the understanding of
the campus community will help HR our workplace culture, to enhance and
design an applicant tracking system that UNIVERSITY CHARGE REVIEWED improve upon equity-related issues, and
meets the university‘s unique needs. HR to educate our staff on Lehigh's total
encourages you to complete the forth- Over the past three months, the
board has reviewed ERAC’s University compensation package.
coming survey, and participate if you are
invited to a focus group. Charge and its role within the Lehigh
Governance. ERAC’s University ERAC EVENTS
WHAT’S NEXT? Charge states the following: On September 22, ERAC hosted a
Brown Bag Lunch on Health Care Re-
Between now and when the system The Employee Relations Advisory Com- form. We hope everyone found this in-
is live, the committee will be gathering mittee (ERAC) is strongly committed to formative. ERAC, LTS, and Dining
information on processes and forms, test- a proactive stance in advising the Presi- Services also held a Brown Bag entitled
ing the system and making recommenda- dent, through the Vice President for “50 Years Ago Lehigh: Come and See It
tions on the process. In addition to Finance and Administration, on matters with Your Own Eyes” on Thursday,
Ronnie Blue, Joe Boligitz, Lori Claudio, of policy and programs pertaining to October 28. The next event is the No-
Toni Lee Febbo, and Jackie Matthews employee relations. Areas of primary vember 10 Brown Bag “Demystifying
from HR, the advisory group members concern include the following: the Lehigh Admissions Process.” In
and the areas they represent are: • Communication addition, the very popular Ironpigs
• Problem solving mechanisms baseball will be back on June 25, 2011,;
Mary Kay Baker, Auxiliary Svces. (resources) ticket information will also be forthcom-
Kat Bibalo, Research • Compensation (salary and bene- ing.
Mary Lynn Breiner, CBE fits)
Heidi Casciano, Advancement • Working conditions Please feel free to visit the ERAC
Mary Ann Haller, CAS • Staff recognition and development. website at www.lehigh.edu/erac. Any
Stacey Lange, RCEAS questions or comments can be submitted
Linda Mery, Academic Affairs As noted in its University Charge, to the Chairperson, Debra Rubart at
Debra Nyby, International Affairs ERAC plays a role within the shared firstname.lastname@example.org. ERAC is working
Robbyn Seier, Payroll governance. hard to move Lehigh forward.
Pam Steigerwalt, LTS
Gretchen Tillitt, COE FEEDBACK YIELDS PRIORITIES
Tim Wilkinson, Dean of Students
Mary Yocum, Provost Office & ERAC In September, ERAC representatives
reached out to find out what was on the
Feel free to contact any of the imple-
mentation committee members with
ideas, thoughts, and suggestions about
Lehigh‘s process and the online applicant
(Continued on page 4)
Page 2 Human Resources Spotlight November 2010
HR Fact or Fiction
Fact or Fiction? Employees covered by Keystone Health Plan Central can change their Primary
Care Providers (PCP) at any time throughout the year.
Fact! Throughout the plan year, Keystone Health Plan Central subscribers can change
PCPs for themselves and their covered family members.
If you would like to change your PCP, we recommend that you go to the company
web site to search for available medical practices. You can find directions on how to
do this on page 34 of the 2011 Flexible Benefits Open Enrollment and Reference
It‘s also a good idea to contact the new physician‘s office to confirm they participate
with Keystone and are still accepting new patients. Once you have confirmation, call
Keystone Member Services at 1-800-669-7061 in order to make the change.
A Key Reminder Changes in PCP designations generally take effect on the first day of the month after
the request. This is important to remember when scheduling appointments with either
your current or new PCP.
Still have questions? Contact the HR Office with questions at extension 83900 or email@example.com.
Free Social Security
The Social Security Administration is hosting two
nights of pre-retirement seminars that are free and open
to the public. Is Unde ment
Topics include: rway!
• When and how to file for benefits Last Day line by Novemb
• How your benefit is figured to make er 30.
• Rules for receiving benefits while working 2011 Pla hanges for the
n Year is
• Benefits for spouses, widows, and children
How to file on-line at www.socialsecurity.gov;
Medicare enrollment. Decemb
The sessions are being held in Alumni Hall, Room er
301, at Northampton Community College (3835 Green
Pond Road, Bethlehem) on Monday, December 6 and
Wednesday December 8. Two sessions will be held
each evening—from 5:00 to 6:00 p.m. and 6:30 to 7:30
Register by December 1 by calling 610-433-3008,
extension 267; or e-mailing firstname.lastname@example.org.
See page nine for more
Open Enrollment details.
November 2010 Human Resources Spotlight Page 3
In The Spotlight
Happy Anniversary! Transitions
he following Lehigh employees are celebrating a
milestone work anniversary this month. Congratula-
tions and thank you for your continued service and
dedication to Lehigh.
J oin us in wishing these individuals success in their
new position or career. We are very pleased they
have chosen to be part of Lehigh University. All
the best of luck!
30 YEARS Newly Hired
Elaine Kovacs , LTS Client Services Congratulations to the following individuals who joined
Peter Mueller, Civil & Environmental Engineering Lehigh recently:
Ann Schadler, VP Student Affairs
Debra Burkholder, Controller‘s Office
25 YEARS Laura Chiles, College of Arts & Sciences
Himanshu Jain , International Materials Institute Caitlyn Howley, Zoellner Arts Center
Erika Sell, LTS Library Access Services Kimberly Kressman, Human Resources
Norma Vazquez, Facilities Services Donna McCabe, Advancement
Jordan Reese, Communications & Public Affairs
Berrisford Boothe, Art, Architecture & Design
Cynthia Brinker, Zoellner Arts Center On The Move
Louise Brong, Child Care Center
Vera Stegmann, Modern Languages & Literature
Congratulations to the following individuals who transi-
tioned into new positions at Lehigh recently:
Linda Mery, Provost Office William Doherty, Development Office
Diane Rankin, Physics – Science Outreach Program Daniel Huang, LTS Client Services
Richard Freed, Career Services/Corporate Relations Jeanne Kassis, CAS Interdisciplinary Programs
Steven Lomangino, Athletics
10 YEARS Diane Snyder, Development Office
Pasquale Costa, IBE Honors Program
William Doherty, Development Office
Robert Nichols, College of Arts and Sciences Mark Your Calendar
Tricia Wilson, Enterprise Systems Implementation For the Annual
Lehigh Appreciation Dinner
Tuesday May 3, 2011
In last month‘s In the Spotlight, J. Richard Aronson‘s
name was misspelled. We regret the error and again con-
gratulate Dr. Aronson on celebrating his 45th anniversary at
Page A In The Spotlight November 2010
Twenty-Five Year Club Luncheon
Human Resources organizes an annual luncheon honoring staff who have completed at least twenty-five years of ser-
vice at Lehigh. This year the celebration also honored faculty. The 27 th meeting of the Twenty-Five Year Club took place
on Monday, October 4. Guests enjoyed a reception followed by a luncheon in the Wood Dining Room of Iacocca Hall. The
newest members of the Twenty-Five Year Club are:
Michael Behe Frank Gunter George Nation Larry Taylor
Glenn Blank Mariann Hartman Noel Perreira Jean Toulouse
Denise Blew Deborah Henritzy Antonio Prieto Janet Tucker
Veronica Blue John Huennekens Eunice Rankin Christine Ussler
Valerie Burkit David Johnson Michael Raposa Arkady Voloshin
Sherrill Bushner Jean Johnson Steven Regen Meghanad Wagh
Terri Csaszar Susan Kitei James Roberts Vassie Ware
Linda Dreisbach Elaine Kudella Arup Sengupta Lorraine Wiedorn
Sandra Edmiston Linda Lipko Laurence Silberstein Albert Wurth
Edwin Force Charles Lyman John Smeaton Mary Yocum
Kathleen Frederick Barbara Malt Joan Smith Joseph Yukich
Judy Frenick James Maskulka Thomas Smull Mary Beth Zingone
Jane Frounfelker Rajan Menon Denise Stangl
Watch Your Mailbox!
I nvitations to the annual Lehigh Holiday Party will be arriving around the Thanksgiving holiday.
This year‘s event will be held Thursday, December 16 from 3:00 to 6:00 p.m. on the third floor of the
November 2010 In The Spotlight Page B
Communications and Public Affairs
Recently, the university recognized Linda Harbrecht, Communications and
Public Affairs, with a Spot Bonus Award for her extraordinary efforts. According
to her nominator, she has ―consistently operated at a level above,‖ but when the
department experienced an extended period in which it was without three employ-
ees, Linda took on a number of projects in addition to her regular duties. These
included writing and producing the Student Affairs annual report, the security re-
port, community brochure and co-leading a Student Affairs marketing campaign.
Linda also pulled together a brochure on institutional accomplishments that in-
volved extensive work with multiple areas of the campus community.
Spot Bonus Awards
Nominations come from supervisors with the endorsement of the appropriate de-
partment head, vice provost, dean, and vice president. For more information on the
criteria and process for nominating employees for Spot Bonus Awards, please visit the
HR website at http://www.lehigh.edu/~inhro/SpotBonus.htm.
Tradition of Excellence Awards
Do you know someone at Lehigh who deserves special recognition? Consider
nominating them for a Tradition of Excellence Award. The Lehigh Tradition of Ex-
cellence Award program was designed to honor full and part-time staff members
(exempt, nonexempt, research) who exemplify through their character, job perform-
ance, or team work, the values that the University embraces.
Nominations are accepted year-round and awards are announced in April and No-
vember. For more information, including a list of awards committee members and
nomination forms, please visit the HR website at http://www.lehigh.edu/~inhro/
Lehigh University Awards
The nomination period is now open for the annual Lehigh University Awards pro-
gram. We encourage you to submit nominations for staff and faculty. This is a great
opportunity to let individuals know how much their contributions, dedication, and excellence are valued in our campus
The nomination period closes on Wednesday, February 16, 2011. Any nominations received after this date will be
considered for next year‘s program. Nominations are submitted online on the University Awards website: http://
www.lehigh.edu/~pres/awards11/awards2011.html. The web site contains details about how to nominate individuals, lists
of previous winners, criteria, and other important information. Please take some time to review the site and to participate
in this important process. If you have any questions, please contact Kelli Oliver at email@example.com.
Page C In The Spotlight November 2010
and available nights and weekends,
Save Money and which is convenient for our needs.” Winter Holiday
Time With Travel You can reach Travel Leaders‘
call center on their dedicated toll-free
Leaders number for Lehigh, 1-866-502-1924.
Regular travel center hours are Mon-
N ext time you‘re planning a trip, cheduled holidays for this winter
day through Friday 7:00 a.m. to 8:00 season include:
consider enlisting the aid of p.m. EST, and Saturday 10:00 a.m. to
Travel Leaders, Lehigh‘s preferred 6:00 p.m. EST.
travel provider. Nov. 25: Thanksgiving
The company also provides a 24- Nov. 26: Day After Thanksgiving
Travel Leaders offers a special Hour Emergency Service Center
benefit for the Lehigh community — that will assist travelers after normal
an entire leisure and vacation travel Dec. 23: Christmas Holiday
business hours. A phone call to 1-866 Dec. 24: Christmas Holiday
program available to employees, stu- -502-1924 provides comprehensive
dents, alumni, and retirees. The Em- domestic and international reserva-
ployee Vacation and Leisure Dec. 31: New Year‘s Holiday
tion assistance. The after hour ser- Jan. 1, 2011: New Year‘s Day*
Travel Program runs monthly and bi vices are provided to Lehigh at no
-weekly specials and deep discounts additional charge.
on vacation packages, cruises, do- *University Police & Powerhouse
mestic and international leisure Personnel
-Kristin Pulling ‗11, Purchasing and
travel, and much more. Business Services Marketing Intern
Brenda Bachman, coordinator
for Lehigh‘s travel program says,
―This is an additional, valuable bene-
fit that is available to the Lehigh
community resulting from Travel
Leaders being our preferred travel
The Lehigh community is al-
ready enrolled in the program and can
automatically enjoy the advantages of
• No service fees for any cruise or
• Package and cruise discounts s for 201
g holiday efore June 30,
• Specially negotiated hotel rates ur floatin e taken b
at 19,000 properties worldwide emb er to sch ear that need to b
• Hotel upgrades • Rem are four this y
T here Flexi-
• Rental car discounts. to submit
2011. 31, 2011 dar year end-
l March for calen
Discounts are also available to
ember that you t reimbursements
family and friends when they book • Rem ending Accoun
Sp 0. ire-
personal travel through Travel Lead- ble r 31, 201 tary Ret
ing Decembe ur Volun tti Glasgow
ers. There is an additional option to ges to yo ontact Pa
ake chan c -
sign up with an email address to re- ould like to m tart a new one), he Salary Reduc
If you w n (o r s d u ). T
ceive exclusive discounts for cruises • vings Pla (firstname.lastname@example.org site at http://
and tours. Register for these benefits ment Sa 83936 HR web
ion e .pdf.
at extens also on th ents/SRA-2010
by calling 866-502-1931. e ment is u m
Travel Leaders offers travel as- tion Agre h.edu/~inhro/doc is on cam
ww w.lehig it Union m Noon to
sistance in many forms to fit many ral Cred urces fro
ers Fede o
types of traveler needs, including he m Teach ys in Human Res om C002 from
• T he Bethle n Wednesda all Ro
phone service and Cliqbook, a cus- ko Iacocca H
tomized online booking tool. Lehigh each wee nd Thursdays in
offers ongoing training on Cliqbook. 2:00 p.m 0 p.m.
Noo n to 2:0
Cathy Plocinik, travel coordina-
tor for the President’s Office, says
Travel Leaders is “always accessible
November 2010 Spotlight Page 4
sure whether you have the flu, there for flu-related complications each
Be Prepared: are tests available to diagnose it. The year. Over a period of 30 years, be-
Flu Season 2010-11 most common tests are called rapid tween 1976 and 2006, estimates of
influenza diagnostic tests. These tests annual flu deaths range from a low of
T he United States Centers for Dis-
ease Control and Prevention
(CDC) has provided the following help-
can provide results in 30 minutes or
less. Unfortunately, the ability of these
tests to detect the flu can vary greatly.
about 3,000 to a high of about 49,000
ful information about this year‘s influ- Therefore, you could still have the flu, Can the flu be treated?
enza season. even though your rapid test result is Yes. There are influenza antiviral
negative. In addition to rapid tests, drugs that can be used to treat flu ill-
When is the U.S. flu season? there are several more accurate and ness.
In the United States, the peak of flu sensitive flu tests available that must
season has occurred anywhere from late be performed in specialized laborato- What can I do to protect myself
November through March. The overall ries. against the flu?
health impact (e.g., infections, hospitali- By far, the single best way to pre-
zations, and deaths) of a flu season var- Do other respiratory viruses circulate vent the flu is for individuals, espe-
ies from year to year. The CDC moni- during the flu season? cially people at high risk for serious
tors circulating flu viruses and their In addition to flu viruses, several complications from the flu, to get a
related disease activity. Weekly influ- other respiratory viruses also can cir- vaccination each fall.
enza reports are available at http:// culate during the flu season and can
www.cdc.gov/flu/weekly/. cause symptoms and illness similar to What are other steps that can be
those seen with flu infection. These taken to prevent the flu?
How does the flu spread? nonflu viruses include rhinovirus (one • Try to avoid close contact with
The main way that influenza vi- cause of the "common cold") and res- people who are sick. When sick,
ruses are thought to spread is from per- piratory syncytial virus (RSV), which keep your distance from others.
son to person in respiratory droplets of is the most common cause of severe • If possible, stay home from work,
coughs and sneezes. respiratory illness in young children as school, and errands when sick to
well as a leading cause of death from help prevent others from getting ill.
If I got the flu last year, will I have respiratory illness in those aged 65 • Cover your mouth and nose with a
immunity against the flu this year? years and older. tissue when coughing or sneezing.
In general, a person who is infected • Washing your hands often will help
with an influenza virus one year will How soon will I get sick if I am ex- protect you from germs.
have some immunity to closely related posed to the flu? • Avoid touching your eyes, nose, or
viruses that may persist for one or more The time from when a person is mouth. Germs are often spread
years. It's important to remember, how- exposed to flu virus to when symptoms when a person touches something
ever, that viruses are constantly chang- begin is about 1-4 days, with an aver- that is contaminated with germs
ing so antibodies made against one age of about 2 days. and then touches his or her eyes,
strain will become less effective against nose, or mouth.
new strains as they evolve over time. In How long is a person with flu virus
addition, there are different types of contagious? Updated September 10, 2010.
influenza viruses circulating and differ- Most healthy adults may be able to http://www.cdc.gov. Reprinted with
ent variants within virus types, and the infect others beginning one day before permission from Integrated Behavioral
same type of flu virus does not neces- symptoms develop and up to 5-7 days Health.
sarily circulate each year. after becoming sick. Children may
pass the virus for longer than 7 days.
Does the flu have complications? Symptoms start 1-4 days after the virus
Yes. Some of the complications enters the body. Some persons can be
caused by flu include bacterial pneumo- infected and contagious but have no
nia, dehydration, and worsening of symptoms.
chronic medical conditions, such as
congestive heart failure, asthma, or dia- How many people get sick or die from
betes. Children may get sinus problems the flu every year?
and ear infections as complications Flu seasons are unpredictable and
from the flu. can be severe. It is estimated that, on
average, approximately 5% to 20% of
How do I find out if I have the flu? U.S. residents get the flu, and more
If your doctor needs to know for than 200,000 people are hospitalized
Page 5 In The Spotlight November 2010
WORKPLACE LEARNING AND PERFORMANCE
The Grammar Man Workplace Learning and Performance
Is Coming to Lehigh Fall/Winter Programs
1st & 3rd Fridays
Do you struggle with fresh ideas and Ongoing Real Time Coaching—Your Game Plan
Are you responsible for producing NOVEMBER
memoranda and other types of documents?
Do you repeatedly need to provide the 12 Webinar: Crucial Confrontations 9:00 to 10:30 a.m.
same information but want to do so in a
more interesting way? 16 Supervisor Series: Privacy 8:00 to 9:30 a.m.
John Placona, aka The Grammar
Man, is coming to Lehigh to help!
18 GPS: Lehigh’s Performance Management 9:00 to 10:30 a.m.
19 Legal Update: Finding Our Way Through 9:00 to 11:00 a.m.
ADA and FMLA
1 GPS: Lehigh’s Performance Management 9:00 to 10:30 a.m.
7 Webinar: Change Anything 1:00 to 2:30 p.m.
8 *Effective Business Writing ($100 cost) 9:00 to 4:00 p.m.
14 Supervisor Series: Workplace Violence 8:00 to 9:30 a.m.
John‘s Effective Business Writing
Program on December 8 from 9:00 a.m. 21 GPS: Lehigh’s Performance Management 9:00 to 10:30 a.m.
to 4:00 p.m. will provide you with tips and System
tools on the following topics:
*Your department may pay for you to attend programs that require a
fee. Please check with your supervisor.
• Stages of the writing process
To register for these programs, visit www.lehigh.edu/HRtraining. If you
• The reader
have questions, contact Mary Jo McNulty at extension 83894 or
• Overcoming writers block
• Supplementing with research
For more information about Workplace Learning opportunities, visit
• Professional proofreading and
• Special situations.
Elsewhere this program would cost
more than the $100 fee we are charging.
However, Human Resources subsidizes What we’re really talking about
programs like this for Lehigh employees. is a wonderful day set aside on
In addition, many departments have
the fourth Thursday of Novem-
training budgets that can help defray this
expense. Check with your supervisor.
ber when no one diets. I mean,
For more information, contact Linda why else would they call it
Parks at extension 85195 or Thanksgiving?
email@example.com. To register for
p ro gra m, vi sit w w w .lehig h.ed u/ — Erma Bombeck
Page 6 Human Resources Spotlight November 2010
How to Know if You (Human Resources can provide times of severe weather. Departments
both of these numbers for you are not empowered to make individual
Have to Go To Campus : if you do not know them.) ad hoc decisions to curtail university
Lehigh’s Adverse operations.
Weather Policy VARYING SCENARIOS INFORMATION SOURCES
B efore the first snowflake falls, here If the university curtails administra-
Now that you‘ve confirmed which tive operations or cancels classes, the
is your friendly annual adverse group you‘re in, there are five possible
weather policy reminder. The univer- announcement will be made on local
scenarios that can happen during in- radio stations, on WFMZ-TV (Channel
sity‘s adverse weather policy classifies clement weather. Decisions about these
employees into one of three Adverse 69), and on the front-page of Lehigh‘s
are made by the Provost after consult- internal website. Other online resources
Weather Staff Classifications: ing with Facilities Services. These in- include 69 News (www.wfmz.com) and
1. Essential Services Staff (ESS) are clude: the Reading Eagle
required to report to campus and • The university remains open. All Employees can also access updated
remain on campus during inclement faculty and staff members are information through the university‘s
weather and other emergency situa- asked to report and classes will be news voicemail at 610-758-NEWS
tions. They are defined as those held. (86397). Every effort is taken to ensure
needed to deliver student services • The university remains open and that information on the voicemail, along
and maintain campus facilities, classes are held. Instructional with the radio stations and other venues,
campus safety, and security. These Staff and Essential Services Staff is updated by 6:30 a.m. on days of in-
staff members ensure the health, will report at the normal time. To clement weather.
safety, and well-being of our stu- allow for snow removal, Non- For more information on the Ab-
dents given that Lehigh is primarily Instructional Staff would have a sence Due to Adverse Weather Condi-
a residential university. delayed start time. tions policy, please contact Ronnie
2. Instructional Staff (IS) includes • The university remains open and Blue at extension 85020 or
exempt and nonexempt staff mem- classes are held. Instructional firstname.lastname@example.org.
bers needed in order to hold instruc- Staff and Essential Services Staff
tion. are asked to report to work. Non-
3. Non-Instructional Staff (NIS) Instructional Staff are told not to
includes exempt and nonexempt report.
staff members who do not directly • The university is closed and no
support class instruction and are not classes are held. Essential Ser-
essential to ensuring health, safety, vices Staff would report for work
and well-being of students. and Instructional Staff and Non-
Instructional Staff would not have
Unsure of your category? Your to report to work.
Position Description (PD) now includes • The university is closed early and
your classification. To access your PD: classes are cancelled at which
time Essential Services Staff
1. Log on to the Campus Portal would report for work or stay at
2. Select the ―Employee‖ tab work and Instructional Staff and
3. Choose ―Position Description Non-Instructional Staff would not
Information‖ in the Human Re- report or leave work early.
sources channel It is important to note that the Pro-
4. Log into the PD Tool with vost is the only individual who makes
your position number and ID. the decision about campus operations in
Tune to WFMZ-TV Channel 69
Call LU News at 610-758-NEWS (6397) after 6:30 a.m.
Visit www.wfmz.com or www.readingeagle.com
...to find out if it’s business as usual at Lehigh.
Page 7 Human Resources Spotlight November 2010
Coffeepot Chatter WE’RE LISTENING Though we recognize that faculty
and staff have many duties to accom-
or Water Cooler There are numerous opportunities for plish, HR relies on the participation of
employees to have a positive impact on the Lehigh employee community. Each
Wisdom the work environment at Lehigh. Some time you participate in an HR advisory
require a sustained commitment, while committee, attend a focus group or
Tom (to Maria): It’s a little early for others involve minimal obligation. A few complete a survey, you are helping
lunch, isn’t it? examples include: improve the workplace for everyone.
Maria: Tom, I’m going to an HR focus
group session for the internal employ- • Advisory committees such as
ment process.. You said you’d cover for Wellness, Workplace Learning
me, remember? and Performance, and Benefits
Tom: Oh yeah, I did. Why are you the Review
only one in our office who’s going to • Focus groups about a variety
Maria: I got an invitation. I believe I was • Brown bag lunch programs Updates
randomly selected to provide feedback. I • Surveys.
cleared it with Harry after asking you to
cover the office. If you prefer to share your ideas or
Harry (walks out of his office): That’s concerns privately, you are welcome to
right. Maria was the most recent hire in send an email to email@example.com or Finding Our Way
our office so I’m glad she was selected. directly to an HR staff member. You can
Quite honestly, at this point, I don’t even also schedule an appointment with HR. Through ADA and
recall the process that was used when I The office is open Monday through Fri- FMLA
was hired. I know I was never inter- day from 8:15 a.m. to 4:45 p.m. You can
viewed in HR. I believe nonexempt em- find a list of HR staff and the areas they Friday, November 19, 2010
ployment was decentralized back them. cover on the HR website.
Would you rather give your feed- 9:00 to 11:00 a.m.
Maria: Really? Decentralized? Like the Location information
exempt process? back to a colleague? You can also con-
tact members of the various faculty and sent with confirmation.
Tom: Wow, how long ago was that? staff representation committees. Com-
Just when you begin to think you
Harry: Hmm, ten years ago at least. mittee members often fulfill a liaison might understand the Americans
Maria, go, we don’t want you to be late. role between employees and HR. with Disabilities Act or the Family &
WE WANT YOU! Medical Leave Act, it changes.
Please plan to attend this important
While we are thankful to those who Legal Update to find your way
Y ou may have noticed that Human
Resources (HR) frequently asks for
your input when introducing new proc-
did so, less than 50 percent of faculty
and staff completed the Benefits Survey
last year. Fewer still responded to our
through the labyrinth of the ADA
and the FMLA regulations and find
out how these important laws are
esses, such as the recently concluded focus group invitations. implemented through Lehigh‘s poli-
internal employment application process If we only hear from half of cies.
focus groups. The Benefits Allocation the university‘s employees, we may be Attorney Robert M. Goldich will
Review Team has been soliciting em- missing out on vital information. be presenting, along with the Office
ployee input from across campus in order of the General Counsel and the Of-
to draft a benefits philosophy for Lehigh. fice of Human Resources.
And, at times, we also ask you about To register, visit
your level of satisfaction with various www.lehigh.edu/HRtraining. If
programs, as we did last year with the you have any questions, contact
Benefits Survey. Mary Jo McNulty at extension
In the HR Office, we want to know 83894 or firstname.lastname@example.org.
what Lehigh employees think. Our Code
of Ethics states, among other things, ―As There is no cost
human resources professionals, we are
for this program.
committed to encouraging openness, in-
volvement, and participation from all
individuals in the organization.”
Page 8 Human Resources Spotlight November 2010
Open Enrollment Wellness
Timeline The Wellness Committee has been meeting this
fall to plan a year full of activities to promote and
November 1: Online open enrollment
support employee health and well-being. Stay tuned
for announcements of upcoming programs. If you‘d
like to make a suggestion or are interested in joining
November 30: Online open enrollment
the committee, please contact Mary Jo McNulty in
HR or one of the committee members in their depart-
ments as listed below:
December 2 to 8: Flex benefit changes
can be requested in writing. Online enroll- Cheryl Ashcroft, Dean of Students
ment confirmations can be printed from Cheryl Doll, Career Services
your Banner account for your records. Deborah Henritzy, LTS
Olga Jacoby, Music and ERAC
After December 8: Flex changes can Hillary Kwiatek, Human Resources
only be made in response to a qualifying Annette Ruhe, LTS
life event. Adriane Stasurak, Health Center
Vivien Steele, English and ERAC
Douglas Strange, Welch Fitness Center
Open Enrollment Richard Weisman, Civil and Environmental Engineering
□ Review benefit enrollment materials. Quitters Are Winners!
□ Contact vendors with questions or visit
their websites. Did you know that tobacco use is the single largest preventable cause
of disease and premature death in the United States? In fact, tobacco use
□ Stop by benefit vendor sessions on No- is responsible for nearly one in five deaths in this country.
vember 9 or 10. Quitting tobacco isn‘t easy, but it is a fight you can win. Research
□ Complete online enrollment to select shows that if you pick a quit date in the next 30 days and stick to it, you‘ll
benefits. be more likely to stay quit for good. The American Cancer Society’s
Great American Smokeout® on Thursday, November 18, 2010 is the per-
□ Review your email confirming successful fect date to pick.
benefit enrollment. Changes can still be If you are a smoker who wants to quit, mark November 18 on your cal-
made between December 2 and 8. After endar. When you do, you can look forward to these benefits:
December 8, changes are final.
□ Complete a Medical Enrollment/ • 20 minutes after quitting: Your heart rate and blood pressure
Change Application form if you are drops.
changing plans, the dependents you • 12 hours after quitting: The carbon monoxide level in your
cover, or from non-covered to enrolled blood drops to normal.
for 2011. Send to Human Resources. • 2 weeks to 3 months after quitting: Your circulation improves,
and your lung function increases.
□ Complete a Dental Enrollment form if • 1 to 9 months after quitting: Coughing and shortness of breath
you are changing the dependents you decrease; cilia (tiny hair-like structures) regain normal function
cover or changing from non-covered to in the lungs, increasing the ability to handle mucus, clean the
enrolled for 2011. Send to Human Re- lungs, and reduce the risk of infection.
sources. • 1 year after quitting: The excess risk of coronary heart disease
□ Print your online 2011 confirmation from is half that of a smoker's.
your Banner account for your records • 5 to 15 years after quitting: Your stroke risk is reduced to that
of a non-smoker.
□ Review the FSA welcome letter you will • 10 years after quitting: The lung cancer death rate is about half
receive if you sign up for either or both that of a continuing smoker‘s. The risk of cancer of the mouth,
kinds of FSA accounts for 2011. throat, esophagus, bladder, cervix, and pancreas decreases.
• 15 years after quitting: The risk of coronary heart disease is
Find all of the resources you need for that of a nonsmoker‘s.
Open Enrollment at Open Enrollment For more information and support, call the American Cancer Society
Central. (http://www.lehigh.edu/~inhro/ at 1-800-227-2345, or visit cancer.org.
Page 9 Human Resources Spotlight November 2010