Collections Planning Committee
Meeting Minutes for Conference Call
January 12, 2010
1:00 – 3:00 p.m. (EST)
Rita Pellen (FAU), Claire Dygert (FCLA), Valerie Boulos (FIU), Dave Boilard (FIU-Med), Anne
Bardolph (FSU-Law), Martin Wood (FSU-Law), Nancy Spaid (NCF), Michael Arthur (UCF),
Athena Hoepner (UCF), Deedra Walton (UCF-Med), John Ingram(UF), Ed Hart (UF-Law),
Cecilia Botero (UF-Health), Cheryl McCoy (USF), Helen Wigersma (UWF), Lynn Shay (UWF),
Roy Ziegler (FSU).
Recorder: Cheryl McCoy (USF)
Beverly Shattuck (USF-HSC) recorder for March conference call
Lynn Shay (UWF) recorder for April conference call
Additions to Agenda/Announcements
New conference calling procedure – please report any other people who are calling in
for the CPC conference calls so that Roy can let telecommunications know how many
people are on the calls.
FSU will be hosting a statewide conference to discuss the successes and challenges
involved with establishing an Information/Learning Commons. The keynote speaker
will be: Crit Stuart (Georgia Tech). Vendors will include: Herman Miller. There will also
be an architect from Herman Miller in attendance. Current timeframe for conference is
second half of April or early May of this year.
Approval of December 15th Meeting Minutes
Motion to approve the meeting minutes for December 15th, 2009 was made by John
Ingram, seconded by Michael Arthur. Meeting minutes for 12/15/09 were voted on and
Update of the Wiley-Blackwell negotiations – Claire Dygert
Wiley-Blackwell came to Gainesville on January 6, 2010 to discuss the statewide
contract. Representatives from Wiley-Blackwell accepted the model that had been
proposed by FCLA for the shared access fees to the Wiley-Blackwell journals with a
slight adjustment to the fee. The contract will now go to Christopher McKenzie with the
suggested changes. Claire is planning to meet with Wiley-Blackwell at ALA Midwinter
on Saturday [January 16, 2010] and is hoping to have everything ready for discussion.
Claire hopes to have everything wrapped up by the end of January Wiley Blackwell
maintains that they will expedite title list reconciliation at the individual institution level.
Some society publications are no longer available for shared access and will have to be
subscribed to separately. In addition, there are approximately 166 titles that will be
added to the contract that we didn’t have access to before. General access to the 2010
journals has been graced through the end of January 2010. February 2010 publications
will not be accessible until the contract is finalized.
The motion for the CPC to issue their support for the new Wiley-Blackwell contract was
proposed by John Ingram and was seconded by Michael Arthur. Roy requested that the
following statement be placed in the January 12, 2010 CPC meeting minutes:
The Members of the Collections Planning Committee would like to thank Claire Dygert
(FCLA) for her diligence in working through the statewide Wiley-Blackwell contract
negotiations, to get the deal concluded in a timely fashion.
A proposal was put forward to conduct a Doodle poll to record this important vote but it
was decided that a roll call vote would also be appropriate. The following roll call vote
was conducted among the CPC members representing the following institutions:
FAMU – not present on the call
FAU – yes
FGCU – not present on the call
FIU – yes
FSU - yes
NCF - yes
UCF - yes
UF – yes
UNF – not present on the call
USF – yes
UWF - yes
Sage Update – Claire Dygert
Sage contract is proposing a modest increase for 2010. Valerie has taken the lead on
this project. Each institution will have an addendum to the existing contract. Will be
meeting with Sage on the 2010 contract at ALA Midwinter. Hope to have a joint deal for
Psychology E-book Trial – Claire Dygert
Claire will be meeting with the vendors at ALA Midwinter to discuss the eBook trials.
The current goal is to begin setting up the individual trials to begin in mid to late
January. Claire would like to figure out a strategy for making vendor trials of products
much more productive and she suggested that we may want to discuss this at our
upcoming Face-to-Face meeting in February.
Feb 4th-5th Face-to-Face Meeting (Action Plan Items for Consideration) – Roy
The February Face-to-Face Meeting will be held at UF. A large meeting room has been
reserved for both days. The meeting will be from 9:00am – 5:00pm on Thursday,
February 4th and from 9:00am – 12:00 noon on Friday, February 5th.
At the meeting, we will be developing an action plan for the CSUL. We will also be
meeting with the TSPC Acquisitions Subcommittee for 1 ½ hours. Please send any
agenda items via email to Roy.
Any Updates on the Baker and Taylor Acquisition of Blackwell?
Several universities have had meetings with YBP since the acquisition of Blackwell was
announced. It was suggested that we have a representative from YBP and/or Baker &
Taylor at the February meeting to provide an update on the merger.
Book Report for CSUL’s March Meeting (a CPC and TSPC Acquisitions
At the December CSUL meeting, the Primary Academic Book Vendor report was
discussed. Rather than move forward for a competitive bid, take a step back and look
at the role of Acquisitions and Collection Development in a consortia environment.
It was decided that the draft of the meeting minutes were not conclusive on what had
actually been asked for, so a motion was made to have one or more conference calls
along with a CSUL member. There will also be a meeting at the next quarterly CSUL
meeting. The purpose of these meetings will be to create a bullet list of the advantages
of having a primary book vendor for the state. It was noted that even though the single
vendor approach has been implemented successfully in other consortia, it may not be
the best way to address all of the changes currently going on in the publishing
The CSUL wants to know if there are better solutions for the future of cooperative
collection development and has proposed a broader charge that would identify the
problems and address the current changes. The CSUL would rather see a “white paper”
on the issues rather than a proposal on how to do this particular project.
E-book Usability Update - Cecilia Botero
A revised copy of the survey will be available by the end of the week. There isn’t a set
deadline for completing the survey.
Final Round on Collection Analysis. Where did we leave this? – Helen Wigersma
The group subscription for WorldCat Collection Analysis has expired. If your institution
has an individual subscription, it will not have the same functionality as the group
subscription. The collection assessments that were run for Psychology had a positive
outcome and will be used to help with the decisions on eBook access at the state level.
UWF did pull down the data for the 26 subject divisions for all of the libraries but they
were only able to analyze 13 of the 26 divisions, including History and Languages &
Literature. UWF still has access to WCA until January 31, 2010 so that they can obtain
all of the data that is needed. UWF will send everyone a list of the divisions that they
did get and are currently looking for a place where the data could live. For the
Psychology analysis, they are using the titles held by five institutions. The publishers
had most of the titles in the analysis and these will be tied to the eBook trials.
ERS Update – Athena Hoepner
Eleanor Lomax (FAU) is phasing into her retirement. Jane Strudwick will be her
IEICE/IEICE Journals – FCLA has mounted the backfiles of this on their OJS e-journal
Web of Science has sent invoices even though the license is still being worked on.
SciFinder Scholar – 5 seats additional seats are being provided for a period of 45 days
to facilitate the transition from client to web-based. .
Wiley-Blackwell Journal package – ERS supported
Sage – Doodle poll
Elsevier – Should have received invoices
Special Collections Update – Dean DeBolt
Dean was not on the call today. Roy wondered if he was on the CPC distribution list.
Dean is replacing Mark Greenberg (USF) so he should be added to the list. The change
needs to be sent to Michele Newberry.
Who’s attending Midwinter?
There will be a report on ALA Midwinter at the Face-to-Face meeting in February.
Cheryl McCoy, Claire Dygert, Valerie Boulos, and Rita Pellen will be attending ALA in
Meeting was adjourned.
CPC Meeting Minutes for 1/12/10,
Respectively submitted by,
Cheryl McCoy (USF)
Minutes Approved – February 9, 2010