GRADUATION WORKSHEET: ______________
Graduation Date: __________________ Time: __________ Place: ________________________ Rehearsal Date: __________________ Time: __________ Place:________________________
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Activity Get graduation on calendar Order diplomas Call Jostens Pricing, ring packets, grid order forms, measuring tapes, sample invitations Order invitations: _________ cost ______________ turn-around time Secure photographer: Master list of graduates Diploma: Those who completed all units and/or exit exam Those who will finish by end of semester GED: Those who have passed GED Exam Those who scored 250+ on pretest & will take Exam soon (Invite to participate. Do not list as grad on program unless they decide to go thru graduation.) Those who took GED exam in Apr/May/June of prior yr & whose scores did not come back in time for that yr's graduation Mail brochure to grads with graduation information Cap & gown order due back to us by this date Fax invitation order to printer – delivery date: _____________________ Grads to pick up invitations Fax cap and gown order to Jostens - delivery date: __________________ Secure guest speaker: _________________________________________ Confirmation letter, map, program to guest speaker Select graduates to be on the program by : _____________________(date) Pledge of Allegiance: ___________________________________________ Invocation: ___________________________________________________ Welcome: ___________________________________________________ Speaker: ___________________________________________________ Benediction: __________________________________________________ Arrange for music: Tapes: _______________ Soloist:_________________ Arrange for sound system: _______________Hand-held mic: _________ Take program to printer (Required Number) Delivery Date:
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Arrange for security officer Security Guard: ___________________________ Cost: __$(Rate)/hr________ Invite stage guests: Superintendents: _______ Principals: ________ Trustees: _______ Legislators: _______ Others: ____________________________________
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Mail postcard to grads reminding about rehearsal date & time PSA to newspapers inviting community to graduation Take to Rehearsal: Caps and gowns Rehearsal instruction sheets, sample programs, maps Picture order forms and our extra caps & .gowns _____ _____ _____
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To take on graduation day ___ Ribbon, scissors, masking tape, bobby pins, safety pins ___ Maps for stage guests ___ Diplomas and diploma covers ___ Programs ___ Extra caps/gowns/ collars ___ Flower arrangement, ferns ___ White table cloth and skirt (velcro hangers too) ___ Gift certificate for soloist ___ Graduation Notebook with all speeches, etc. ___ Rehearsal notes w/graduates' names in ABC order for cafeteria ___ Check for security guard ___ Tapes: processional & recessional & program for sound person To do on graduation day ___ Mark off reserved seating for grads (# of grads:______) ___ Mark off reserved seating for marshals ___ Mark off reserved seating for AE staff (#___ seats) ___ Put table skirt on diploma table ___ Arrange diploma covers ___ Arrange ferns, flower arrangement ___ Arrange chairs & podium (# of chairs: _______ ) ___ Check lighting and microphone & mic for soloist ___ Put programs in lobby for guests ___ Make sure flags are in place ___ Put gift for soloist on podium ___ Put programs & rehearsal information in order on tables for grads ___ Set up for individual and group pictures ___ Get tapes/program for sound person
Form revised: 6/06