CONSTRUCTION CONTRACT PROCESSES
The City of Colorado Springs solicits and awards bids and contracts to the lowest responsive/ responsible bidder for various types of construction projects, including but not limited to:
Municipal Construction
Municipal building projects such as the construction/maintenance of parks, streets, drainage projects and police/fire buildings are awarded utilizing various types of contracts as indicated below. As such, the City must meet certain stipulations to comply with funding regulations and thereby has established appropriate contracts for each type of project. This brochure explains the processes contractors must follow when awarded a City construction project.
Finance Department
CONTRACTING DIVISION
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You’ve won the bid, Now What?
Road construction Drainage projects Municipal buildings and facilities Bridge repair and construction Parks, trails and open space Traffic improvement projects Infrastructure (curbs, gutters & sidewalk) improvements/repairs Airport infrastructure, construction repairs Transit and transportation improvements
City Contract
All bidding and contractual processes are based on the City of Colorado Springs Procurement Rules, Regulations and requirements of the Contracting Division.
www.springsgov.com/salestax.
All contracts whether City, Federal or PPRTA must submit Sales Tax Forms to the Finance Department/Sales Tax Division (719) 385-5903 upon completion of any City construction project in accordance with the Instructions to Bidders section of the Invitation for Bids (B.11). For detailed information see
P P RTA C o n t ra c t
A joint contractual agreement between the City of Colorado Springs, PPRTA, the contractor and paid by Pikes Peak Area Council of Governments (PPCAG).
The City of Colorado Springs encourages participation of small, disadvantaged and/or women-owned business enterprises in regard to all contracts. The City of Colorado Springs looks forward to a successful contract and business relationship with your firm. We welcome your questions, comments and concerns and invite you to contact the contract Contracting Specialist or the Contracting Manager at (719) 385-5910.
30 S. Nevada Ave. Suite 201 Colorado Springs, CO 80903 Website www.springsgov.com/contracting Email contracting@springsgov.com Phone: (719) 385-5910 Fax: (719) 475-8477
Federal Contract
All bidding and contractual processes are based on the City of Colorado Springs Procurement Rules, Regulations and Requirements of the Contracting Division incorporating Federal terms, conditions and requirements as applicable. Payments are made by the City of Colorado Springs.
Steven C. Gess, CPPO, Manager Contracting Division, (719) 385-5289
(sgess@springsgov.com)
C I T Y CO N T R AC T S
City contracts are 100% funded by various taxes and fees. Contracts that exceed $50,000 require Performance, Labor & Material Payment & Maintenance Bonds and Insurance Certificate. Bonds must be submitted on forms provided by the City. Bonds must be furnished from a Surety Company operating lawfully in the State of Colorado. Do not use any other bonding forms except those provided by the Contracting Specialist. Insurance Certificates must name the City as an additional insured and provide 30 days notice of any cancellation. Contracts will be for a specific period of performance which was indicated in the Invitation for Bid (IFB). Progress payments are usually submitted on a monthly basis utilizing a Progress Payment Request Form acceptable to the Project Manager. Upon review and approval of the payment request, the City’s Finance Department, Accounts Payable Division will issue a check. Inquiries regarding status of your submittal can be made by calling (719) 385-5910. Note: In accordance with state statutes, 10% may be deducted from the pay request.
F E D E R A L CO N T R AC T S
The City of Colorado Springs awards contracts funded in whole or part with Federal Grants, Colorado Department of Transportation, (CDOT), Federal Transit Administration (FTA) and Federal Aviation Administration (FAA) monies. All federally funded contracts that exceed $2,000 require the payment of Davis-Bacon Wage Rates for all labor and technical classifications working on the awarded project. The applicable Davis-Bacon Wage Rates were included in the bidding documents and will be attached to the contract. The City Project Manager or their delegated representative is required to interview contractor’s employees to verify that the correct Davis-Bacon Wage Rates are being paid for the classifications they are working. Federal contracts require the submittal of various contractor certifications: • Debarment Certification • Anti-Lobbying Certification • Non-Collusion Affidavit and in some instances: • Buy America Certificate • CDOT Required Forms (will be provided by the Contracting Specialist) Payments are made the same as City Contracts.
P P RTA CO N T R AC T S
In November of 2004, the citizens of Colorado Springs, El Paso and Teller Counties approved a special sales tax initiative to fund various capital, maintenance and transportation projects which is administered by the Pikes Peak Rural Transportation Authority (PPRTA). The City of Colorado Springs is responsible for soliciting bids and proposals for PPRTA projects within city limits. All bids and proposals are in accordance with City Procurement Rules and Regulations with final approval by the PPRTA Board. All required bonds and insurance certificates shall show the City of Colorado Springs and the PPRTA as obligees. The City of Colorado Springs is responsible for all phases of contract administration, inspections and approvals of work performed, payments made and contractual issues. Invoices will be submitted to the City for approval and when approved forwarded to the Pikes Peak Area Council of Governments (PPACG) for actual payment. The City and PPACG will strive to make payments within 30 calendar days.