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					Telephone: Fax: e-mail: web-address:

http://www.bris.ac.uk/

Alison Allden, Deputy Registrar Lynn Robinson, Academic Registrar

Dear «First_Name»,

I am delighted to welcome you to the Summer School at University of Bristol. I’d really appreciate if you could confirm your attendance using the detachable slip at the end of this letter and the return envelope enclosed. Please could you return this as soon as possible but no later than the . If for any reason you cannot attend the Summer School, please let me know immediately so that I can offer your place to a student on our reserve list. Once again, congratulations! Summer Schools are a fantastic experience where you will meet lots of new people and experience Higher Education. If you have any queries, please take a look at our web site: www.bristol.ac.uk or contact me on. I look forward to seeing you soon!

Yours sincerely

<merge full name here> I would like to accept a place at the Summer School Yes No

web-address:

Telephone: Fax: Email: http://www.bris.ac.uk/

Alison Allden, Deputy Registrar Lynn Robinson, Academic Registrar

Dear Thank you for confirming your place on the Summer School. I am in the process of putting together an exciting programme for you and making sure everything is ready for your visit. It is very important that you, and everyone else who attends the summer school, are safe and get as much out of the experience as possible. In order to achieve this, enclosed are several forms which need to be completed by you and your parents or guardian(s). These forms establish an agreement between you and the summer school organisers and give us a bit more background information about you. All of this information will be kept in the strictest confidence and helps ensure that you have great time here in . Please fill in all the relevant forms and return them back by in the pre-paid envelope provided. I hope that you are having a good spring and that your GCSEs are going well. Do not hesitate to get in touch with me if you have any questions about the week. I look forward to meeting you soon.

With best wishes,

Summer School
General Information Arrival Times: Monday 3rd July – please arrive at the Badock Hall, (Lower Car Park) University of Bristol by 11.00 am. – Stoke Bishop Campus map enclosed. If you arrive by train/bus student mentors will be there to meet you and take you to Badock Hall. Travel Expenses: the University will reimburse your travel expenses from home to the Summer School and back. Second class rail or coach fare at the most advantageous rates may be claimed. If you are brought by car you may claim the equivalent of a second-class APEX train fare towards your petrol expenses. Taxi fares will not be reimbursed. Hall of Residence: Your address while at Bristol is: Badock Hall, Stoke Park Road, Bristol BS9 1JQ. The telephone number for emergencies is 0117 903 2480. You will have a single study bedroom, which will be supplied with bed linen, a hand towel and soap. Money: All your meals, transport and entrance fees will be paid for by the University, but you may like to bring some money for soft drinks and refreshments during the week. We suggest a maximum of £30. Dress: Dress throughout the week will be casual. You may like to bring some smarter clothes for celebration dinner, which we shall be holding at the end of the week. Most people bring clothes they would wear for a meal in a restaurant or going out with friends. During the course of the week you will be involved in a variety of academic and social activities so please bring comfortable clothes and a pair of trainers. Further details regarding clothing and equipment for sports sessions will be provided nearer the event. Late Nights: The programme is very full and in view of the demanding schedule participants should go to their rooms by 10.30pm each night, with lights out by 11.00. University student helpers will be living in the Hall with you. Departure: The Summer School finishes at 3pm on Friday 7th July. You will bring your luggage from the Hall of Residence and it will be stored in a safe location at the central precinct until collection at 3pm. A bus will leave the Hawthorns at 3.30pm for Temple Meads station. When booking your return journey, it would be advisable if you booked your train for after 4pm. Except in exceptional circumstances, it will not be possible to leave the Summer School before 3pm.

Collection Arrangements: If you are planning to be picked up on the last day, please note that this will be from the central University precinct and not the hall of residence. A map and directions will be provided in the final mailing.

Other Information: A detailed programme for the week activities will be in your welcome pack on arrival.
It is vital that you read and understand everything within this information pack. If there is anything you do not understand, or wish to discuss further, please contact

Health and Dietary Questionnaire – University of Bristol 2006
Health and safety of our visiting students is the priority in all our summer schools. We therefore hope that you will be able to provide us information about your child’s health and your contact details so that a parent or a legal guardian can be contacted at all times. All information will be handled discreetly and in accordance with data protection policies.

Name of the Student:……………………………………………….. 1. Does the student have any existing medical conditions? This includes allergies, hay fever etc. (Please circle the appropriate answer) Yes No (If ‘no’ please move to the bottom of the sheet)

2. Does the student need any permanent medication?
Yes No

If yes, please list the names and doses in the box below (for example, Ventolin xx mg, 3 puffs a day).

Please also make sure that the student brings enough medication with him/her to last a week and that the student knows how to administer the medication as it is our policy that students administer all prescribed medication themselves. 3. Does the student have any existing food allergies?
Yes No

If yes, please answer in the box below: Nuts Lactose (dairy products) Fish (including shellfish) Citrus Fruits

Details……………………. Details……………………. Details……………………. Details…………………….

4. Does the student etc.) Pulses (beans, lentils, peas have any other allergies? (for example penicillin, hay fever etc.) Details…………………….

Other………………………………………………………………………

Yes

No

If yes, please give details

5. Does the student have any dietary requirements? (For example, Vegetarian) Yes If yes, please give details: No

6. Do you consider yourself to have a physical, sensory or learning disability and need additional support? If yes, please give details:

Please note

 

If the student has ever experienced hay fever or any other allergic reactions we strongly recommend that you ensure that they have all medication with them. Should there be an injury prior to the visit to University that may affect the student’s mobility or performance in the summer school it is vital that you let us know about it. This does not mean that we will exclude the student from participating but in order to guarantee the safety of the student we need to know about any previous injuries.

I confirm that the information given in this form is true to the best of my knowledge and I will contact the University should the health of the student change between the date of the signature and the planned visit. If it is being e-mailed please just type your name as you are unable to sign it. Signature…………………………………………………………….Date…………………… Name in block letters…………………………………………………………………….

Do you give your consent for the Site Manager or the Site Director to administer ibuprofen or paracetamol and professional medical care should it be required?

Yes

No

Name and contact telephone number for parent/guardian (1):

Name and contact telephone number for parent/guardian (2):

Name and contact telephone number for parent/guardian (3):

The contact number (1) is the primary contact. Please provide as many numbers as possible so that there is always someone available to contact.

Many thanks for your co-operation.

Summer School
CODE OF CONDUCT FORM This form should be read and signed by the student who intends to participate in the Summer School course. Without signing this form the student will not be allowed to attend the course.

Expected behaviour Participating in this Summer School course for a week will be very different from your experiences at school or college. The Summer School wants all students to benefit from the course and to enjoy this new experience. In order to do this, you will be expected to show responsible behaviour while attending the Summer School as well as respect for the rights of other students and Summer School staff. Rules and regulations For health and safety reasons, and for all students to have the opportunity to benefit and enjoy the Summer School, the following rules and regulations will be in operation.         Alcohol must not be brought onto the Summer School site. The purchase or use of any illegal substances is strictly forbidden. Smoking is only allowed in certain designated areas (which will be indicated on the first day of the Summer School). Students are expected to attend all timetabled activities (unless there is a valid reason for absence, such as illness). Students are not allowed to leave the Summer School site without permission from appropriate Summer School staff. Students are expected to follow any emergency procedure, such as a fire drill, as directed by Summer School staff. There will be separate male and female accommodation. Males and females are expected to keep to their own accommodation areas. Students are expected to be in their rooms at specified times (which will be indicated on the first day).

Serious Incidents of misbehaviour In the event of serious incidents of misbehaviour, such as fighting, racial abuse or the use of illegal substances, the student(s) concerned will not be allowed to continue on the Summer School course and arrangements will be made for the student(s) to be taken home. First day of Summer School On the first day of the Summer School, staff may explain some additional rules and regulations that will apply to activities currently being planned. As such, it is expected that you will adhere to them for your own health and safety, and that of other students and staff.

DECLARATION TO BE SIGNED BY THE STUDENT: I have read the information presented in this Code of Behaviour and agree to adhere to the rules and regulations listed. I also agree to adhere to any additional rules and regulations explained to me on the first day of the Summer School. I understand that I will not be allowed to continue on the Summer School course in the event of serious misbehaviour on my part. SIGNATURE OF STUDENT: ______________________ DATE: ______________________________

PARENTAL CONSENT FORM

UNIVERSITY OF BRISTOL SUMMER SCHOOLS JULY 3rd – 7th

Name of student attending (please print):

Students will be supervised by the university staff or university students throughout all timetabled events and student supervisors will be staying at the hall of residence. The university will take all proper precautions in ensuring the well being of those attending the Summer School but cannot be held liable for any accident or injury suffered by the student other than that caused by the negligence of the university.

During the Summer School we will be taking photographs of participants and also filming some classes, activities and ceremonies. The copyright for such film/photographs will reside on with the photographer and by permitting attendance at the Summer School parents/guardian agree such footage/photographs may be used by the Widening Participation Office for promotional purposes.

I give my consent for the above and for the student to attend the Summer School and to take part in all the events/sports they have chosen Date:………………………. Signature of parent or guardian………..…… Name and of parent or guardian (please print)…………………………………..

How to find us – Badock Hall Key:
Churchill Hall Badock Hall Clifton Hill House Hiatt Baker Hall Wills Hall Durdham Hall Goldney Hall Manor Hall University Hall The Hawthorns Winkworth House Northwell House

From North
Exit the M5 at junction 17, signposted for (Bristol W) Clifton, Severn Beach and Zoo. keep over to the two right lanes of the exit road (marked A4018). At the lights, take the A4018 signposted for Clifton and the Zoo. The dual carriageway continues past the third roundabout (with the 'The Old Crow' pub to your right). Drive straight up the hill (on the brow of the hill the road becomes single carriageway). Carry on for about three miles through three sets of traffic lights. Go past Badminton School behind a high stone wall on the right, onto the next (White Tree) roundabout. Turn right down Parry's Lane, and take an immediate left onto Saville Road. Follow Saville Road for a mile until you reach a set of traffic lights. Turn right and travel down Stoke Hill for 300 metres. Take a right into Stoke Park Road and Badock Hall is on your right hand side. From South Exit the M5 at Junction 18 signposted for Avonmouth and Shirehampton. At the Roundabout take the second exit signposted A4 Clifton and Zoo. At the second set of traffic lights after the park & ride, turn left into Sylvan Way. At the next traffic lights turn right onto the B4054, Shirehampton Road Continue along the B4054 until you reach a mini roundabout and turn right onto Druid Hill Follow the road around and downhill past local shops on the right hand side Continue uphill for approximately 1 mile and turn left onto stoke park road Badock Hall is on Stoke Park Road on the left hand side.

From East Join the M5 and follow directions from North From West

Use the M49 and follow directions from South

T: F: E: W: www.bristol.ac.uk/wp2009 06 November

Dear Parent/Guardian, I hope you are well and that your son / daughter is looking forward to the Summer School at the University of Bristol next month. The summer school is a fantastic opportunity for all those taking part to find out more about university life, to experience a taste of the academic programmes available at higher education level and to work alongside undergraduate student mentors. Your son / daughter should have received all the information they need to take part in the week (there is additional information with this letter), but it is also important that you feel confident about the programme and the welfare of your child. We have been running the summer schools for 8 years and are experienced in ensuring every aspect of the school runs smoothly. I am the University staff member in charge of the Summer School and can be contacted at any point in the week, to provide any further information, reassurance or to pass on messages to your child! My mobile phone number is and will be on 24 hours a day. Your child will be staying in Badock Hall of residence and will be supervised by trained student mentors and academic members of staff at all times. I would be very grateful if you could ensure that your child brings any medication they might need during the week so as to minimise any health issues during the week. It would also be useful if you could remind your son/daughter to bring pens, pencils and a calculator. Please take your time to read through the enclosed information. It is very important that we receive the Summer School Activity form and Method of Transport form no later than . This will allow us to make the necessary arrangements in advance of your son /daughter’s arrival. I am sure your son / daughter will have a fantastic week and will come back enthused about starting their journey into higher education. Once again, if you have any need to contact me prior to, or during the week, please do not hesitate to call me on the mobile number above. Yours sincerely,

Higher Education Summer School
General Information
Monday 3rd July – We would like everyone to be at Badock Hall of Residence by 11.00am so if you are not arriving directly by car, please allow enough time for travel between the train or coach station (approximately 15-20mins). Please find attached the Stoke Bishop Campus map. If you are arriving by train you will be meet by a team of Student Ambassadors (wearing Bristol University T-shirts) at Temple Meads Station who will sort you onto a coach to take you to the Hall of Residence. The coach will operate on a shuttle basis so you shouldn’t have to wait too long. If you are arriving by coach you will be meet by a team of Student Ambassadors (wearing Bristol University T-shirts) at the Central Bus Station who will sort you onto a coach to take you to the Hall of Residence. The coach will operate on a shuttle basis so you shouldn’t have to wait too long. However you are planning to arrive, please complete the enclosed ‘Method of Travel’ form and return it to us by 16th June so we can account for all student arrivals. The University will reimburse your travel expenses from home to the Summer School and back. Second class rail or coach fare at the most advantageous rates may be claimed. If you are brought by car you may claim the equivalent of a secondclass APEX train fare towards your petrol expenses. Taxi fares will not be reimbursed. Please complete the enclosed ‘Travel Expenses’ form and bring it with you on the first day of the Summer School with the receipt or printout. Your address while at Bristol is: Badock Hall, Stoke Park Road, Bristol BS9 1JQ. The telephone number for emergencies is 0117 903 2480. You will have a single study bedroom, which will be supplied with bed linen, a hand towel and soap. All your meals, transport and entrance fees will be paid for by the University, but you may like to bring some money for soft drinks and refreshments during the week. We suggest a maximum of £30. Dress throughout the week will be casual. You should bring some smarter clothes for a formal dinner, which we shall be holding at the end of the week.

Arrival Times:

Arrival by Car: Arrival by Train:

Arrival by Bus:

Please note:

Travel Expenses:

Hall of Residence:

Money:

Dress:

Dress (cont):

Please bring appropriate footwear and dress for the sports/union activities you choose. If you choose to play fivea-side football, basketball or tennis during either of the sessions, please make sure you bring non-marking footwear. Studded boots will not be required for any of the outdoor sessions as they will be played on an artificial surface. A form is enclosed detailing the Student Union activities, which will be run by students. Please complete this and return it by 16th June. The programme is very full and in view of the demanding schedule we suggest participants should go to their rooms by 10.30pm each night, with lights out by 11.00. University student helpers will be living in the Hall with you. The Summer School finishes at 3pm on Friday 7th July. You will bring your luggage from the Hall of Residence and it will be stored in a safe location at the central precinct until collection at 3pm. A bus will leave the Hawthorns at 3.30pm for Temple Meads station and the central Bus station. When booking your return journey, it would be advisable if you booked your train for after 4pm. Except in exceptional circumstances, it will not be possible to leave the Summer School before 3pm. Please Note: For collection by car, the pick up will be from The Hawthorns on the central University campus, NOT the Hall of Residence. Please see the enclosed map for details. A detailed programme of the week of both academic and other activities will be in your welcome pack on arrival.

Union Activities:

Late Nights:

Departure:

Other Information:

It is vital that you read and understand everything within this information pack. If there is anything you do not understand, or wish to discuss further, please contact me on 0117-3317343 or on my mobile 07909530312.

Summer School Activities
For two afternoons during the week, there will be non-academic activities. Places are limited, but we will try to give you the options that you want. They will be allocated on a first come, first served basis so make sure you get your forms in quickly! In order for us to arrange the groups before you arrive, please can you fill in and return this form with your preferences and return by 16th June in the envelope provided.

Tuesday: Student Union Activities
PantoSoc
Fancy yourself as the next Lee Evans? Our comedy experts from Bristol's PantoSoc present a workshop designed to give you the skills to make your friends, your family or your studio audience laugh! A workshop of games and exercises that's guaranteed to be the funniest two hours of your life... well, maybe...

Filmmaking workshop
Our filmmaking society UBFS will take you through the entire process of making a short film. In two hours you'll rehearse, act and shoot a short film that we'll show later on in the summer school week!

DJing workshop
Learn how to mix, how to scratch and how to keep your parties going with DJ Matt the Hat. It's harder than you'd think, so why not give it a go?

Drama workshop from Dramsoc
Bristol's famous Dramsoc give two hours of acting techniques and group work. Some famous members of Dramsoc have included Matt Lucas and David Walliams - what will it do for your acting dreams?

Dance workshop
The teacher of the Union's Dance Soc gives a two hour Hip-Hop class.

Capoeira
It's the coolest new sensation from Brazil. You might have seen Capoeira before - part marshall arts, part gymnastics, part dance, it's a brilliant, fun and friendly activity - taught today by a teacher straight from Brazil.

Environmental Campaigning
Nikolai talks about the importance of environmental campaigning. What can we do to protect our planet? Who are the people we should campaign with? Find out all this and more this afternoon.

Vegetarian cookery session
Just turned veggie? Been green all your life? Find out how to be a better vegetarian and make some delicious food as well!

Engineers Without Borders Solar Car workshop
Our society "Engineers Without Borders" challenge you to make a solar powered car in time for a race at the end of the session. Have you got what it takes to build the best racer?

Wednesday: Sport
Football Rounders Tennis Please make sure you bring non-marking footwear. Table Tennis Multi-skills session A chance for you to work together with your peers to try some team building, decision making and non-sporting games in this multi-skills session. This session is fun and active whilst also being an option for those who may not want to be traditionally sporty for the afternoon. Walking tour A walking tour of scenic Bristol taking in Clifton Village, Clifton Suspension Bridge and finally the Downs.

Name (please print):

Sports (Wednesday (number preferences 1*-4)) Football Rounders Tennis Table Tennis Multi-skills session Walking tour

Union (Tuesday (preferences 1-4)) Pantosoc Filmmaking workshop DJing workshop Drama workshop Dance workshop Capoeira Environmental Campaigning Vegetarian cookery session Solar Car Engineering workshop

* 1 = most preferred option. Please return this page by 16th June in the envelope provided.

Method of Travel and Likely Arrival Times for University of Bristol Summer School

(please print) Name ………………………………………………………………………. Travelling from (give home town) ………………………………………. Travelling by (car, train, coach) – delete as appropriate. Note that we recommend train over coach but if there is no possibility of using the train we are prepared to arrange a pick up from the coach station also. Expected arrival time …………………………………………………… Place of arrival - (Temple Meads Station, Bristol Coach Station, Hall of Residence, Bristol Airport) – delete as appropriate Student’s Mobile phone number (if available) ………………………… Parent/Guardian’s phone number ……………………………………

Please return with other forms in the pre-paid envelope by June 16th.

How to find us – Badock Hall Key:
Churchill Hall Badock Hall Clifton Hill House Hiatt Baker Hall Wills Hall Durdham Hall Goldeny Hall Manor Hall University Hall The Hawthorns Winkworth House Northwell House

From North
Exit the M5 at junction 17, signposted for (Bristol W) Clifton, Severn Beach and Zoo. keep over to the two right lanes of the exit road (marked A4018). At the lights, take the A4018 signposted for Clifton and the Zoo. The dual carriageway continues past the third roundabout (with the 'The Old Crow' pub to your right). Drive straight up the hill (on the brow of the hill the road becomes single carriageway). Carry on for about three miles through three sets of traffic lights. Go past Badminton School behind a high stone wall on the right, onto the next (White Tree) roundabout. Turn right down Parry's Lane, and take an immediate left onto Saville Road. Follow Saville Road for a mile until you reach a set of traffic lights. Turn right and travel down Stoke Hill for 300 metres. Take a right into Stoke Park Road and Badock Hall is on your right hand side. From South Exit the M5 at Junction 18 signposted for Avonmouth and Shirehampton. At the Roundabout take the second exit signposted A4 Clifton and Zoo. At the second set of traffic lights after the park & ride, turn left into Sylvan Way. At the next traffic lights turn right onto the B4054, Shirehampton Road Continue along the B4054 until you reach a mini roundabout and turn right onto Druid Hill Follow the road around and downhill past local shops on the right hand side Continue uphill for approximately 1 mile and turn left onto stoke park road Badock Hall is on Stoke Park Road on the left hand side.

From East Join the M5 and follow directions from North From West

Use the M49 and follow directions from South

Higher Education Summer School Travel Claim Form
Please bring this form with you. You must attach a receipt or a printout from the Internet to show the cost of an Apex return fare.
Forms must be completed and submitted by the end of the Summer School week and will be paid by 21st July 2006.
Name:……………………………. Address:…………………………..

…………………………………… Postcode:………………………….
Form of transport £

……………………. …………………….
Total:

…… …… ……

I confirm that the amounts claimed have been solely incurred in connection with my travel to the Summer School. Signed …………………………………………………

Payment of expenses will be made directly into the requested bank account. Please provide the details of your (or alternative recipient’s) bank account below. Account Holder’s Name………………………………. Bank/Building Society Name………………………….. Sort Code……………………………………………. Account Number……………………………………… Building Society Roll number (if applicable)………………
If you do not have a suitable bank account, please contact the Widening Participation Office to make alternative arrangements (tel: 0117 3317133).
NB Payment will only be made to the value of a second-class rail fare. If you are travelling by car we can only pay if you have evidence of the Apex fare for this journey – Please see www.Nationalrail.co.uk. If you have any problems with this please contact the office.

Higher Education Summer School A rough guide to the week

Academic Sessions

Throughout your week at the University of Bristol you will be taking part in a range of academic activities and lectures to give you an idea of the range of subjects on offer in Higher Education. The sessions will be designed to be as fun as possible and among the highlights during the week will be ‘The Physics of Ice Cream’ and ‘The Politics of Big Brother.’
Non-Academic Sessions

A major part of the summer school is also to give you an idea of what life is like as a student in Higher Education. We have therefore laid on some activities that you will be taking part in during the week. These include:        10-pin bowling Student Union Activities including Dj-ing, Dance and Film-making (see enclosed sheet) Sports Activities including football, tennis and rounders (see enclosed sheet) A formal dinner for all students on the Summer School (you will need to bring along smart clothes for this) A disco A barbecue (weather permitting!!) You will also be able to keep up with Big Brother and the World Cup throughout the week!


				
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