student regulations_ policies and procedures - Oberlin College by jianghongl

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									    student regulations,
policies and procedures
                  OBERLIN
                  COLLEGE
                2008-2009




                            1
                                                                   table of contents
STUDENT REGULATIONS, POLICIES AND PROCEDURES | TABLE OF CONTENTS




                                                                   Letter from the Dean of Students . . . . . . . . . . . . 4                   Scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
                                                                                                                                                The Function of the Administration
                                                                   2008–09 Student Regulations,                                                    of the Honor System . . . . . . . . . . . . . . . . . . .16
                                                                   Policies, and Procedures                                                     Authority within the Honor System . . . . . . . . . .17
                                                                                                                                                Procedures of the Honor System . . . . . . . . . . . . .18
                                                                   I. General Regulations                                                       Revisions and Modifications. . . . . . . . . . . . . . . 25

                                                                   II. Regulations and Procedures of                                            II. Student Governance and Activities
                                                                   Student Accounts                                                             Eligibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
                                                                   Term Bills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   6   Student Government
                                                                   Interest Charges . . . . . . . . . . . . . . . . . . . . . . . . .       6       (Constitution of the Association) . . . . . . . . 25
                                                                   Tuition Regulations. . . . . . . . . . . . . . . . . . . . . . .         6       Article I: Purpose and Membership. . . . . . . 26
                                                                   Tuition Refunds . . . . . . . . . . . . . . . . . . . . . . . . .        6       Article II: The Student Senate . . . . . . . . . . . 26
                                                                   Matriculation Deposit. . . . . . . . . . . . . . . . . . . . .           6       Article III: Working Groups . . . . . . . . . . . . 30
                                                                   Student Insurance . . . . . . . . . . . . . . . . . . . . . . . .        6       Article IV: Referenda and
                                                                                                                                                        Constitutional Change . . . . . . . . . . . . . .31
                                                                   III. Regulations and Procedures of the                                       Article V: Student Organizations
                                                                   Conservatory of Music                                                                and Association . . . . . . . . . . . . . . . . . . . .31
                                                                                                                                                    Article VI. Powers . . . . . . . . . . . . . . . . . . . . .31
                                                                   Use of Facilities. . . . . . . . . . . . . . . . . . . . . . . . . .     7
                                                                                                                                                Student Organizations, Clubs, Associations,
                                                                   Robertson Practice Facilities . . . . . . . . . . . . . . . .            7       Publications. . . . . . . . . . . . . . . . . . . . . . . . . .31
                                                                   Room and Concert Hall Scheduling . . . . . . . . . .                     7   Secret Societies . . . . . . . . . . . . . . . . . . . . . . . . . .31
                                                                   Student Teaching. . . . . . . . . . . . . . . . . . . . . . . . .        8   Athletics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
                                                                   Care of Instruments . . . . . . . . . . . . . . . . . . . . . .          8
                                                                   Special Use of Instruments . . . . . . . . . . . . . . . . .             8   III. Student Bill of Rights
                                                                   Building Security . . . . . . . . . . . . . . . . . . . . . . . .        8   Philosophy . . . . . . . . . . . . . . . . . . . . . . . . . . . .     32
                                                                   Fire Regulations . . . . . . . . . . . . . . . . . . . . . . . . .       9   Preamble . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   32
                                                                   Energy-Saving Measures . . . . . . . . . . . . . . . . . . .             9   Freedom of Access to Opportunities
                                                                   Miscellaneous . . . . . . . . . . . . . . . . . . . . . . . . . . .      9       and Resources . . . . . . . . . . . . . . . . . . . . . . .        32
                                                                                                                                                Freedom of Expression and Scholarship . . . . . .                      32
                                                                   IV. Library and Audiovisual Services
                                                                                                                                                Expression and Inquiry in Campus Activities . .                        32
                                                                   Basic Rules and Penalties . . . . . . . . . . . . . . . . . . 9              Confidentiality of Records . . . . . . . . . . . . . . . .              33
                                                                   Reserve System Rules and Penalties . . . . . . . . . .10                     Associations and Organizations . . . . . . . . . . . .                 33
                                                                   Building Rules and Penalties . . . . . . . . . . . . . . . .10               Access to Information . . . . . . . . . . . . . . . . . . . .          33
                                                                   Theft and/or Mutilation Rules and Penalties . . .10                          Participation in Institutional Governance . . . . .                    33
                                                                                                                                                Civil Rights and Due Process . . . . . . . . . . . . . .               33
                                                                   V. Policy for the Acceptable Use of
                                                                   Information Technology Resources                                             IV. Judicial System
                                                                   Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . .11       Preamble . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
                                                                   Guiding Principles. . . . . . . . . . . . . . . . . . . . . . . .11          Definition of Terms. . . . . . . . . . . . . . . . . . . . . . 34
                                                                   User Responsibilities . . . . . . . . . . . . . . . . . . . . . .11          Jurisdiction . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
                                                                       Use of CIT Facilities . . . . . . . . . . . . . . . . . . .11            Code of Conduct. . . . . . . . . . . . . . . . . . . . . . . . 35
                                                                       Legal Usage . . . . . . . . . . . . . . . . . . . . . . . . . 12         Judicial Authority . . . . . . . . . . . . . . . . . . . . . . . 37
                                                                       Ethical Usage . . . . . . . . . . . . . . . . . . . . . . . 12           Filing a Complaint . . . . . . . . . . . . . . . . . . . . . . 40
                                                                       Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12      Responding to a Complaint . . . . . . . . . . . . . . . 40
                                                                       Account Usage . . . . . . . . . . . . . . . . . . . . . . 12             The Hearing . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
                                                                       Network Usage . . . . . . . . . . . . . . . . . . . . . . 13             The Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
                                                                       Enforcement . . . . . . . . . . . . . . . . . . . . . . . . 13           Mediation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
                                                                                                                                                Sanctions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
                                                                   Students’ Rights and Responsibilities                                        A Note about the Release of Information
                                                                                                                                                    Pertaining to Disciplinary Records . . . . . . . 46
                                                                   I. The Honor Code and Honor System                                           Revisions and Modifications. . . . . . . . . . . . . . . 46
                                                                   Purpose. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
                            2                                      Definition of Terms. . . . . . . . . . . . . . . . . . . . . . .14
                                                                                                                                                           STUDENT REGULATIONS, POLICIES AND PROCEDURES | TABLE OF CONTENTS
V. Social Conduct and Regulations                                           Hazing Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
                                                                            Temporary Art Installation Policy . . . . . . . . . . . . . 83
Statement of Social Responsibility . . . . . . . . . . 46
Faculty Statement on Freedom of                                             Housing and Dining Regulations
    Speech and Expression . . . . . . . . . . . . . . . . 46
General Posting Policy . . . . . . . . . . . . . . . . . . . 46             Terms and Conditions. . . . . . . . . . . . . . . . . . . . 84
Faculty Statement on Social and                                             Principles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
    Political Unrest . . . . . . . . . . . . . . . . . . . . . . 48         Payment of Fees . . . . . . . . . . . . . . . . . . . . . . . . .84
Faculty Statement of Policy on                                              Housing and Dining Exemptions . . . . . . . . . . . .84
    Student Demonstrations . . . . . . . . . . . . . . . 48                 Room and Board Services . . . . . . . . . . . . . . . . . .85
Guidelines for Meetings Involving                                           Residence Assignments . . . . . . . . . . . . . . . . . . . .85
    Speakers, Films and Other Forms of                                      Personal Use . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
    Artistic Expression . . . . . . . . . . . . . . . . . . . 52            Rights Reserved by the College. . . . . . . . . . . . . .86
Faculty Statement on Intrusion of                                           Housing Assignment Changes. . . . . . . . . . . . . . .86
    Unauthorized Persons into                                               Remaining Occupant . . . . . . . . . . . . . . . . . . . . .86
    Private Offices . . . . . . . . . . . . . . . . . . . . . . . .55        Storage of Personal Belongings . . . . . . . . . . . . . .87
Faculty Statement on                                                        Responsibility for Personal Property. . . . . . . . . .87
    Racial Abuse and Harassment . . . . . . . . . . .55
                                                                            Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
Faculty Statement on
    Discriminatory Harassment . . . . . . . . . . . . 56                    Responsibility for Room Condition and Use. . . .87
Sexual Offenses Policy and Procedures . . . . . . . 57                      Check-in and Check-out Procedures . . . . . . . . . .87
Appendix 1: The Policy Administrator . . . . . . . .61                      Telephones . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
Appendix 2: The Sexual Offense                                              Suggestions, Complaints, and Appeal Process . .88
    Review Committee (SORC) . . . . . . . . . . . . 62                      Dismissal from College Housing. . . . . . . . . . . . .88
Appendix 3: The Formal Panel . . . . . . . . . . . . . 63
                                                                            Community Resources and Opportunities
Appendix 4: Conduct of Formal
    Panel Hearings . . . . . . . . . . . . . . . . . . . . . . 63           Campus Fasts . . . . . . . . . . . . . . . . . . . . . . . . . . .89
Appendix 5: Appropriate Disciplinary                                        Parties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89
    Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . 63       College Housing Governance . . . . . . . . . . . . . . .89
Appendix 6: Guidelines on Employment
    of Spouses, Partners, and Immediate                                     Housing and Dining Conduct Policies
    Family Members . . . . . . . . . . . . . . . . . . . . . 64             Alcohol, Drugs, and Tobacco . . . . . . . . . . . . . . .90
Noise . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64   Guests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90
Room Inspections . . . . . . . . . . . . . . . . . . . . . . . .65          Sports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90
Room Searches . . . . . . . . . . . . . . . . . . . . . . . . . .65         Life-Safety Policy . . . . . . . . . . . . . . . . . . . . . . . .91
Policy on Alcohol, Drugs, and Tobacco . . . . . . .65                       Noise . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
Identification Cards . . . . . . . . . . . . . . . . . . . . . .70           Pets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
Appearance Codes Policy . . . . . . . . . . . . . . . . . .70               Prohibited and Regulated Items . . . . . . . . . . . . .91
Animals in Public Buildings                                                 College Housing ID Card Security . . . . . . . . . . .92
    or on the Campus . . . . . . . . . . . . . . . . . . . . .71
                                                                            Public Areas Policy . . . . . . . . . . . . . . . . . . . . . . .92
Unauthorized Keys . . . . . . . . . . . . . . . . . . . . . . .71
                                                                            Room Key Policy . . . . . . . . . . . . . . . . . . . . . . . .92
Dangerous Weapons, Fireworks,
                                                                            Smoking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92
    or Explosives. . . . . . . . . . . . . . . . . . . . . . . . .71
                                                                            Student Code of Conduct . . . . . . . . . . . . . . . . . .93
Use of Fire Escapes and Roof Tops . . . . . . . . . . .71
Unauthorized Entry or Presence in College                                   Fines and Penalties
    Facilities . . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Possession of Stolen Property . . . . . . . . . . . . . . .71               Chart of Fines and Penalties . . . . . . . . . . . . . . . .94
Motor Vehicle Parking and
    Traffic Regulations . . . . . . . . . . . . . . . . . . . .71
Use of Bicycles . . . . . . . . . . . . . . . . . . . . . . . . . .72
Mailroom Regulations . . . . . . . . . . . . . . . . . . . .72
State Laws Governing Coin Machines . . . . . . . .73
Student Records . . . . . . . . . . . . . . . . . . . . . . . . .73
Rights of Students with Disabilities . . . . . . . . . .76
Grievance Procedures . . . . . . . . . . . . . . . . . . . . .77
Title IX Athletic Policies . . . . . . . . . . . . . . . . . . .80                                                                                                 3
                                                                  to the students of oberlin college
STUDENT REGULATIONS, POLICIES AND PROCEDURES | DEAN OF STUDENTS




                                                                  This published version of the Oberlin College Student
                                                                  Regulations, Policies, and Procedures is intended to
                                                                  be a guide to the principles and policies that shape and
                                                                  regulate our community. Those who matriculate at
                                                                  Oberlin have entered into a unique community, dedicated
                                                                  to the pursuit of knowledge and excellence. By joining
                                                                  this community, you are expected to understand
                                                                  and abide by the principles and policies that enable us
                                                                  to thrive as educators, scholars, and learners.


                                                                  From its inception, Oberlin College has been dedicated to
                                                                  free and open thought and expression. The community’s
                                                                  positions on social issues have often been quite varied;
                                                                  our members have included abolitionists, missionaries,
                                                                  libertarians, integrationists, and prohibitionists, as well
                                                                  as suffragists, nationalists, communitarians, pacifists,
                                                                  and fundamentalists. Although frequently regarded
                                                                  as progressive in their time, Oberlinians have promoted
                                                                  ideas that by some interpretation – or by the terms
                                                                  of another era – may not seem so. What has remained
                                                                  constant is a degree of iconoclasm – a belief in the
                                                                  importance of allowing ideas to flourish, regardless
                                                                  of their popularity at a given moment. Moreover, it is
                                                                  a mark of an Oberlin education to apply the insights
                                                                  and values of the classroom to the understanding and
                                                                  resolution of pressing social issues of the day. And while
                                                                  those issues have frequently changed, the principles
                                                                  of tolerance, self-determination, social responsibility, and
                                                                  intellectual integrity have remained constant.


                                                                  Oberlin College was founded on principles of inclusivity
                                                                  and equal opportunity. As such, it has been the country’s
                                                                  historical leader in interracial education, as well as
                                                                  coeducation. We are dedicated to the promotion and
                                                                  celebration of social diversity in all its manifestations.




                                                                  Linda Gates
                                                                  Dean of Students




                           4
student regulations, policies, and procedures




                                                                                                                            STUDENT REGULATIONS, POLICIES AND PROCEDURES | INTRODUCTION
As a deliberate community of scholars, Oberlin College          who can accompany them to meetings with the Judicial
has a set of rules and regulations that are intended            Coordinator and to any Judicial or Community Board
to enable students to strike a reasonable balance               hearings. A dean may be a particularly appropriate
between personal freedom and their responsibility to            person to function as an advisor, since these individuals
the quality of life in their community. Our community           know the system well and can help students anticipate
life is intended first, to foster learning, and second, to       the various steps.
constitute a setting that is a living laboratory for creating   Oberlin College is committed to the free and open
the habits of an engaged citizenry.                             exchange of ideas and strongly presumes the right
It is important that students acquaint themselves with the      of community members to express their ideas freely,
published rules and regulations in order to understand          regardless of how unpopular they may be. In order for
the principles that govern our community. Although,             the Oberlin College community to learn and benefit from
upon joining our community, students will acquire               the ideas of others, our attachment to the principles of
an enormous amount of freedom to make their own                 free speech should also be tempered by a substantial
decisions, it is important to be informed of the possible       degree of respect for all members of the community.
consequences – intended and unintended – of these               Moreover, the exercise of free speech does not extend to
decisions, and to be prepared to accept the consequences.       language that is intimidating or harassing to individuals
Students remain beholden to the laws of the City of             or that creates a hostile environment for particular
Oberlin, the State of Ohio, and the federal government,         members of the community.
and the College will not protect students from the              Oberlin College is also committed to the creation of
consequences of breaking those laws. Additionally, the          a learning environment in which students’ ability to
College’s Judicial System has the authority to impose           meet their full potential is not adversely affected by
penalties of its own. Sanctions ranging from a warning          the abuse of alcohol or other drugs. The underage
to dismissal may be imposed for a range of infractions          use and possession of alcohol is prohibited, as is the
outlined in the College’s Code of Conduct. The Code             possession and use of illicit or controlled substances
of Conduct is intended to help maintain an orderly              or paraphernalia related to its use. Moreover, Oberlin
environment in which our first business is the pursuit           College implemented a policy in the fall of 2001 that
of scholarship, arts, and learning. It is also intended to      prohibits severe intoxication and prescribes educational
protect individual safety, the property of individuals          responses as well as progressively more serious
and the College and to ensure that all members of               disciplinary consequences for obvious and egregious
the community are able to fully enjoy the educational           instances of alcohol abuse.
benefits of this institution.
                                                                Oberlin College is an environment in which students
The mechanisms of the Judicial System include two               are provided the means of making independent and
deans in the Office of the Dean of Students, who are             uncoerced decisions about their own sexual behavior.
designated the Judicial Coordinators. The Judicial              College regulations require that all sexual encounters
Coordinators and authorized hearing officers may hear            between students be fully and unambiguously
cases and impose sanctions at the request of the charged        consensual. Sexual behavior that is not fully consensual
student if there is no fundamental disputation of fact.         may result in adjudication under the College’s Sexual
Other cases are heard by the all-student Judicial Board,        Offense Policy with possible sanctions up to and
while the most serious cases are heard by a combined            including dismissal.
student-faculty Community Board.
                                                                Academic exercises at Oberlin are governed by the
If students believe they have been subject to behavior          College’s fully student-run Honor System, the principle
that constitutes a violation of the Code of Conduct, they       of which is that students must fully credit the ideas of
should first consider reporting it to the Office of Safety        others and undertake their academic work with absolute
and Security. Additionally, students should consider            integrity. The Student Honor Committee will adjudicate
speaking with a Judicial Coordinator to register a              plagiarism and cheating, however inadvertent. Sanctions
complaint against the other student and to determine            may be severe, and can include suspension and dismissal.
whether judicial charges might be an appropriate means          To learn more about the details of these and other
of redress. Students may also be encouraged to pursue           College policies, students should consult the Student
mediation, depending on the kind of outcome they hope           Regulations, Policies, and Procedures that follow.
to achieve. If a student is charged with an infraction of
the Code of Conduct – or believes that he/she may be
charged with an infraction – it is also important for the
student to meet with a Judicial Coordinator in order to
determine how the process works and what his/her rights
are. Students may be encouraged to select an advisor,
                                                                                                                                    5
                                                                   rules and regulations
STUDENT REGULATIONS AND RESPONSIBILITIES | RULES AND REGULATIONS




                                                                   I. General Regulations                                            through completing and failing a course or through
                                                                                                                                     neglecting to drop officially a course not completed,
                                                                   The College reserves the right to dismiss any student who         does not cancel additional tuition charges for the
                                                                   is unable, with or without reasonable accommodation, to           course.
                                                                   perform the work that is expected of him or her or who
                                                                   poses a direct threat to the health and safety of self and        3. The choice to withdraw from a course does not
                                                                   other members of the College community.                           cancel additional tuition charges for the course.

                                                                   No attempt has been made to list all the variations and           4. Students who are enrolled full time in the College
                                                                   interpretations of the College regulations. It is assumed         of Arts and Sciences each semester of an academic
                                                                   that the accepted principles of social decency and                year may take no more than a total of 16 hours
                                                                   common morality that belong to all good societies will            per semester without additional tuition charges.
                                                                   be regarded as binding upon every student.                        Conservatory and Double-Degree students registered
                                                                                                                                     for more than 17 hours in either semester will
                                                                                                                                     be charged additional tuition. $1000 per hour is
                                                                   II. Regulations and Procedures of                                 charged for each hour above the regular full-time
                                                                                                                                     rate.
                                                                   Student Accounts
                                                                                                                                     5. Students on academic leaves, even though
                                                                   A. Term Bills                                                     participating in approved programs such as GLCA,
                                                                                                                                     CIEE or ACM and in certain cases paying tuition to
                                                                   The College requires term bill payment as follows each            Oberlin, are not considered to be enrolled at Oberlin
                                                                   semester:                                                         or on Oberlin programs.
                                                                       1. Charges must be paid in full no later than August          6. In the College of Arts and Sciences, students who
                                                                       26 (1st semester) and January 25 (2nd semester).              register for private music lessons in two private
                                                                       Payments of this nature avoid the added cost of               study areas will be charged extra tuition at the
                                                                       accrued interest (service charge).                            credit hour rate of $1500 if the areas are with the
                                                                       2. Arrangements may be made to pay monthly                    faculty in charge. All students on an Academic
                                                                       installments by signing and returning a Budget                Leave of Absence (ALOA) are charged a $1160 fee.
                                                                       Payment Plan Contract, per instructions included              7. In the Conservatory of Music, students who
                                                                       with the initial billings.                                    register for private lessons in two principal private
                                                                       3. No student may enroll who has not complied with            study areas will be charged extra tuition at the
                                                                       1. or 2. above.                                               credit hour rate of $1580 for any credits in excess of
                                                                       Students who enroll for the first time at the                  six principal private study credits.
                                                                       beginning of second semester or who are returning
                                                                       from leave may, if desired, arrange a monthly
                                                                                                                                 D. Tuition Refunds
                                                                       payment plan by completing the Budget Payment             All students who withdraw or go on a medical/personal
                                                                       Plan Contract included with the initial billing in        leave of absence during a semester will be charged
                                                                       January.                                                  tuition, room, and board at the rate of 10 percent of
                                                                                                                                 the semester charge for each week, or fraction thereof,
                                                                   B. Interest Charges                                           in residence. However, there will be no refunds after
                                                                   An interest charge of 1 percent will be added to all          the ninth week of the semester. Activity fees are not
                                                                   student accounts with unpaid balances as of the 25th          refunded.
                                                                   of each month. All payments and credits received by
                                                                   the 25th of each month reduce the term bill balance on
                                                                                                                                 E. Matriculation Deposit
                                                                   which the interest charge is computed.                        An enrollment deposit of $300.00 is required from
                                                                                                                                 all regular new undergraduate students to confirm
                                                                   C. Tuition Regulations                                        matriculation for courses. The deposit will be refunded
                                                                   Below is an outline of tuition regulations that should help   approximately 90 days after the last day of residency
                                                                   determine the applicability of additional tuition charges.    to graduating seniors and withdrawing students. Any
                                                                   Please note that failure to drop a course officially by the    charges, fees, or fines that have not been paid by the
                                                                   published deadline could result in extra tuition for a        student at the time of withdrawal will be deducted from
                                                                   course not completed.                                         the deposit.

                                                                       1. Tuition is based on the courses in which a student     F. Student Insurance
                                                                       is officially registered, regardless of attendance.
                                                                                                                                 Oberlin College offers a Student Insurance Program
                            6                                          2. The receipt of an “NP” or an “NE” grade, either        for students who are uninsured or underinsured. All
                                                                                                                          STUDENT REGULATIONS AND RESPONSIBILITIES | RULES AND REGULATIONS
undergraduate students are automatically included in this       elect to use the room for practice.
plan and will have an annual charge included on the first        2. A student may leave a practice room for a brief
semester term bill, unless the online waiver is completed       period, up to 10 minutes, without giving up the room.
or a signed waiver is returned to Student Accounts
declining this coverage by the prescribed due date.             3. Students must take their possessions with them
                                                                when leaving a practice room or other room.
This plan provides protection against the expenses of
sickness and accident, both at Oberlin and when away            4. The lids of pianos in Robertson may not be raised
from campus, which may require urgent or emergency              while practicing. This is to control the sound level in
care treatment, hospital confinement, the services of a          the practice building.
surgeon, specialty care, or extended treatment resulting        5. Cutting of reeds is permitted only in Robertson
from serious illness or injury. The annual charge for this      reed workshops.
coverage is $770.00 for the year commencing August 1            6. Certain practice rooms are assigned, as follows:
through July 31.
                                                                   a. Conservatory students majoring in double
If treatment is received somewhere other than the                  bass, harp, or percussion instruments are
Student Health Services offices, the student must file a             assigned practice rooms at the discretion of the
claim with the insurance company. Claim forms for the              Associate Dean. Non- majors will only be granted
Oberlin College Student Insurance Program are available            instrument storage on a space-available basis and
at Student Health Services and online <www.AHPCare.                must be registered for private study or actively
com/oberlin>. The student is responsible for initiating all        involved in a Conservatory ensemble.
insurance claims forms for payment of bills.
                                                                   b. Students studying organ, harpsichord, or forte
For specific information regarding this plan as well as             piano are assigned keys to the appropriate practice
other student insurance related questions call x58180              rooms;
from a campus phone, or (440) 775-8180 from an off-
campus phone.                                                      c. Students studying tuba will store their
                                                                   instruments in the assigned room in Robertson.
                                                                7. Practice rooms that have been assigned to an
III. Regulations and Procedures of the                          individual or a group may be used only for practicing
Conservatory of Music                                           and instrument storage. The room windows may not
                                                                be covered. The room may not be loaned to another
ANY VIOLATION OF CONSERVATORY FACILITIES                        student. Use of practice rooms for summer storage of
RULES AND REGULATIONS MAY RESULT IN A FINE                      personal items is strictly prohibited.
OF $50 PER OCCURRENCE, BILLED TO THE STUDENT
                                                                8. Beverages and food are prohibited in practice
ACCOUNT. REPEAT OFFENSES WILL RESULT IN
                                                                rooms. Violators will be fined $50 per occurrence,
ADDITIONAL FINES, LOSS OF PRIVILEGES, AND/OR
                                                                billed to their student account. Repeat offenders may
JUDICIAL PROCEEDINGS.
                                                                lose their practice room privileges and face judicial
A. Use of Facilities                                            proceedings.

   1. The facilities of the Conservatory are for academic     C. Room and Concert Hall Scheduling
   training and Conservatory-related functions; use
   of the facilities for any other purpose requires the         1. Scheduling of classrooms, rehearsal rooms, and
   permission of the Associate Dean.                            concert halls for periods of a semester or more, as
                                                                well as advance scheduling for future uses of these
   2. Students may enter locked buildings only when
                                                                rooms, is handled through the Concert Production
   accompanied by a teacher or administrative officer.
                                                                Office, Bibbins 234. One-time or short-term
   Teachers and administrative officers are not
                                                                scheduling of a room or concert hall may also be
   authorized under any circumstances to lend students
                                                                made in Bibbins 234.
   their keys to rooms or buildings in the Conservatory
   complex. The unauthorized possession of a key to a           2. Rooms may be reserved for short-term use as
   College building is forbidden.                               follows:
   3. Students are required to show their Oberlin                 a. Faculty members may reserve classrooms,
   College ID when asked to do so by an Oberlin                   rehearsal rooms or concert halls for course-related
   College official.                                               use;
                                                                  b. Student leaders of authorized chamber music
B. Robertson Practice Facilities                                  ensembles may reserve a classroom for a rehearsal
   1. Most practice rooms are not assigned. When an               by their chamber music group or ensemble.
                                                                                                                                  7
   unassigned room is unoccupied, any student may
                                                                   rules and regulations (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | RULES AND REGULATIONS




                                                                   D. Student Teaching                                        F. Special Use of Instruments
                                                                     1. Students authorized to give private instruction          1. Any special use of Conservatory instruments
                                                                     under the Supervised Student Teaching Program or            must be explicitly authorized by the appropriate
                                                                     the Approved Student Teaching Program may give              Conservatory staff member each time the instrument
                                                                     this instruction in the practice rooms of Robertson.        is so used. The staff members are:
                                                                     They must charge the teaching rate set by the Dean             a. John Cavanaugh, pianos, (440) 775-8275
                                                                     for such teaching and not more. This rate is published
                                                                     in the Course Catalog each year and the rate is                b. Michael Lynn, Associate Dean, (440) 775-8099
                                                                     quoted to persons who inquire about non-credit              2. No faculty or staff member or student is permitted
                                                                     lessons.                                                    to regulate, tune (keyboard instruments), or
                                                                     2. Students not in the Supervised Student Teaching          repair any Conservatory-owned instrument unless
                                                                     Program or the Approved Student Teaching Program            authorized to do so by a Conservatory technician or
                                                                     who wish to give private instruction may do so at           by the Conservatory Office.
                                                                     this or any other rate; they may not, however, use          3. Pianos in Robertson may not be moved, even
                                                                     Conservatory facilities for this instruction.               slightly, without authorization from the director of
                                                                                                                                 keyboard technology.
                                                                   E. Care of Instruments                                        4. Any use of pianos for compositions requiring direct
                                                                     1. Students are not permitted to take food, beverages,      manipulation by the performer of strings, hammers,
                                                                     or other liquids out of the Student Lounge, or from         dampers or the instrument action is forbidden
                                                                     outside the Conservatory to areas other than the            without authorization each time by the director of
                                                                     Student Lounge. Specifically, no food, beverages,            keyboard technology with a single exception:
                                                                     or liquids, with two exceptions, are permitted in              a. Certain pianos in Robertson may be used as
                                                                     practice rooms, rehearsal rooms, classrooms, concert           prepared pianos without further authorization.
                                                                     halls, or in Conservatory rooms other than in the              Upon request, Mr. Cavanaugh will arrange
                                                                     Student Lounge. The exceptions are:                            for these rooms to be locked and reserved
                                                                        a. Reed instrument players, who need a small                for individual use for a short period when an
                                                                        cup of water for soaking reeds while practicing,            extensive preparation is contemplated.
                                                                        may take water to practice rooms, but only in
                                                                        containers with secure covers. These containers       G. Building Security
                                                                        must be placed on the table or on the floor, and          1. The buildings in the Conservatory complex are
                                                                        never on the piano itself;                               open daily during the school year from 7:30 a.m. to
                                                                        b. Faculty and staff members are permitted to            midnight, except for vacation periods.
                                                                        take food and beverages from the Student Lounge          2. Students found in the Conservatory complex
                                                                        to their offices or studios.                              without authorization when the buildings are closed
                                                                     2. Only music and books may be placed on pianos.            will be subject to judicial proceedings.
                                                                     Instrument cases and other items must be placed on a        3. Outside building doors are unlocked during the
                                                                     table or on the floor.                                       hours the buildings are open, with the following
                                                                     3. Conservatory-owned equipment and instruments             exceptions:
                                                                     may not be removed from the Conservatory complex               a. Bibbins: the outside doors are locked no later
                                                                     without authorization from the Associate Dean. This            than 11:45 p.m.
                                                                     includes chairs and stands.
                                                                                                                                    b. Central Unit: Warner Concert Hall foyer doors
                                                                     4. Student-owned instruments left unattended in                are locked except when a concert is scheduled in
                                                                     practice rooms or elsewhere may be secured and the             Warner; exterior doors to rooms 21 and 25 are
                                                                     student notified of this action. Students are reminded          always locked. (Student lounge doors remain open
                                                                     that Oberlin College assumes no liability for damage           until 11:45 p.m.)
                                                                     or loss of a student’s property on Oberlin College
                                                                     property. Students are urged to obtain their own               c. Robertson: the outside doors are locked and
                                                                     insurance coverage for their instruments and personal          students must use their Validine cards to enter.
                                                                     property. For information on obtaining instrument           4. Exterior doors must not be propped open.
                                                                     insurance, contact Sharon Brown in Room 210 of the          5. Practice room windows must not be covered.
                                                                     Conservatory Annex, x55303.
                                                                     5. Instrument lockers are assigned through the
                            8                                        Concert Production Office, Bibbins 234.
                                                                                                                           STUDENT REGULATIONS AND RESPONSIBILITIES | RULES AND REGULATIONS
H. Fire Regulations                                          IV. Library and Audiovisual Services
   1. Smoking is not permitted in the Conservatory           The library’s mission is to collect, preserve, and make
   complex or within proximity of building entrances         readily available materials of all kinds for the benefit
   and air intake fans.                                      of the students and employees of Oberlin College.
   2. Any open flame or burning of any material, such         The success of the library’s policies depends upon the
   as candles, incense, etc. is strictly prohibited in the   cooperation of all users. The lending regulations are
   Conservatory complex.                                     generous, reflecting a commitment to promote a free and
                                                             open environment conducive to learning. On the other
   3. No tables, chairs, stands, instruments, instrument     hand, the library does insist on strict compliance with
   cases, carts, etc., may be left unattended blocking       the basic regulations listed below, especially those that
   traffic in hallways anywhere in the Conservatory           call for prompt return of materials when due or when
   complex.                                                  needed by others. In addition, the library is quite serious
                                                             about dealing firmly with anyone who fails to respond
I. Energy-Saving Measures                                    to library notices, or who improperly removes, damages,
   1. Lights in concert halls, large rehearsal rooms,        hides, or otherwise misuses materials so that others are
   classrooms, practice rooms, and other rooms in the        denied access to them.
   Conservatory complex are to be turned off when a          Current borrowing regulations are summarized in a sheet
   room is not in use.                                       available in the Main Library (Mudd Center) and the
   2. The use of concert halls, large rehearsal rooms,       branches in the Conservatory (music), Allen Art Building
   and classrooms by only one or a few persons is to be      (art), and Science Center (biology/chemistry/physics).
   curtailed when rehearsal or class area of appropriate     There are special provisions for borrowing audiovisual
   size is available.                                        materials and equipment. Students also are eligible to
                                                             check out materials from Oberlin Public Library.
J. Miscellaneous
                                                             A. Basic Rules and Penalties
   1. Music stands, tables, and chairs borrowed from
   a room must be returned when finished. Music               One’s current College ID card with barcode should
   stands may not be taken from one building in the          be presented each time one borrows books or other
   Conservatory complex to another, nor may they be          materials. No other form of ID will be accepted.
   removed from the Conservatory complex without             Students may borrow books from the general stacks
   authorization from the Associate Dean.                    for one semester, subject to recall by another borrower
   2. Persons using concert halls, rehearsal halls, or       after one week from the initial checkout date. Recalls
   classrooms are expected to return the equipment           for reserve are given priority and may be due in less than
   in the room to its proper location when finished.          one week. The person who borrows an item accepts
   Instruments and equipment moved into a concert hall       responsibility for its return in good condition and by
   for a performance must be returned to the regular         the date indicated at time of checkout or by the date
   storage area when the concert is over.                    indicated on subsequent library notices. All books must
                                                             be returned to the circulation desk from which they
   3. Heavy equipment must not be dragged along the
                                                             were checked out, or the appropriate book drop for
   floor; a dolly or wheeled platform should be used.
                                                             that location. Borrowers who fail to return materials on
   4. Students and faculty members must not move,            time or in good condition will be fined and/or billed in
   connect, or disconnect audio equipment in                 accordance with current library policy.
   classrooms, rehearsal rooms, or concert halls. The
                                                             Individuals who receive a recall notice indicating that
   Audio Department should be contacted at (440)
                                                             the item has been recalled must return the item directly
   775-8272 to send someone to move, connect, or
                                                             to a circulation staff member (rather than leaving it in
   disconnect equipment.
                                                             the book drop) to avoid accumulating fines and to allow
   5. Signs, notices, and posters may be placed only on      the item to be processed quickly for the next user. The
   public-use bulletin boards. They are not to be placed     library expects students to read their mail every day in
   on walls, doors, or windows.                              accordance with College mailroom regulations and to
                                                             check their e-mail frequently. Recalled items must be
ANY VIOLATION OF CONSERVATORY FACILITIES
                                                             returned immediately. If a borrower fails to return by
RULES AND REGULATIONS MAY RESULT IN A FINE
                                                             the due date an item that has been recalled for another
OF $50 PER OCCURRENCE, BILLED TO THE STUDENT
                                                             reader, a $10 per day fine is assessed for each day the
ACCOUNT. REPEAT OFFENSES WILL RESULT IN
                                                             book is overdue. Failure to respond to recall notices
ADDITIONAL FINES, LOSS OF PRIVILEGES AND/OR
                                                             has the effect of denying other users access to library               9
JUDICIAL PROCEEDINGS.
                                                                   rules and regulations (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | RULES AND REGULATIONS




                                                                   materials and may be taken as an Honor Code violation          C. Building Rules and Penalties
                                                                   and dealt with accordingly before the Honor Committee.
                                                                   (See the Students’ Rights and Responsibilities section         Violation of established building rules may be grounds
                                                                   I.B.5). In addition, withholding library materials may be      for fines and/or referral to the College Judicial System.
                                                                   construed as theft.                                            For example, smoking is forbidden in all of the libraries
                                                                                                                                  and on the entrance ramp to Mudd Center. In order
                                                                   Other short-term loans (periodicals, A-V materials,            to protect the collections from pest infestations, the
                                                                   materials borrowed from other libraries, and other high        possession of food is forbidden in all of the libraries
                                                                   demand items) are also subject to fines and referral to the     except in areas especially designated for those purposes.
                                                                   College Judicial System or the Honor Committee if not          Beverages are allowed in approved containers only.
                                                                   returned by the due date. Current fine rates are available      Possession of sound recording equipment is prohibited
                                                                   from the circulation staff in each library.                    in the Conservatory Library. Furniture, typewriters,
                                                                   A borrower who fails to return library material upon           computer equipment, components of audio and
                                                                   request will be prevented from enrolling the following         audiovisual playback equipment, and other library
                                                                   semester. Departing students who fail to return library        equipment are not to be moved from their established
                                                                   material will be charged for the replacement costs of the      locations or altered in any way. Defacement of library
                                                                   material plus a processing fee for each item not returned.     furnishings or parts of the physical buildings themselves
                                                                   The full amount billed (replacement cost and processing        is forbidden. Moreover, unauthorized entry in the
                                                                   fees) will be refunded if the material is returned in good     building roof areas and unauthorized presence in
                                                                   condition within thirty days of billing.                       the libraries after regular hours are both subject to
                                                                   Fines should be paid at the Main Library circulation desk      disciplinary action by the College Judicial System and/or
                                                                   upon receipt of the fine notice. Unpaid fines totaling $150      arrest and prosecution by local authorities.
                                                                   or more will result in the student’s borrowing privileges      Patron safety is of particular concern to the library.
                                                                   being suspended. Fines remaining unpaid at the end of          The sounding of an alarm bell requires all library users
                                                                   the semester will result in a student’s enrollment being       immediately to leave the building in an orderly manner.
                                                                   held the following semester.                                   Failure to comply with this, or failure to follow the
                                                                                                                                  instructions of library staff, College, or city safety
                                                                   B. Reserve System Rules and Penalties                          personnel may result in immediate disciplinary action by
                                                                                                                                  the College Judicial System.
                                                                   Many instructors use reserve shelves to ensure access to
                                                                   heavily used sources. These materials normally circulate
                                                                                                                                  D. Theft and/or Mutilation Rules and Penalties
                                                                   for three hours (two hours at the Conservatory Library)
                                                                   unless otherwise indicated. Some reserve materials are         Nothing is more reprehensible in an academic library
                                                                   available for overnight loan, due at the posted time the       than the theft or willful destruction of library materials.
                                                                   next day. Questions about reserve policies should be           Theft is not only a crime against the library as an
                                                                   directed to the reserve supervisor in each library.            institution, but as an antisocial act it strikes at the
                                                                   Fines for overdue reserve materials are listed in the          vulnerability of an open community. A person who
                                                                   Fines and Penalties table. Because of the need to ensure       conceals library materials while still on library premises,
                                                                   reasonable access to required reading, fines for violating      who improperly removes or damages equipment, books,
                                                                   reserve regulations are stiff, and improper retention          journals, newspapers, manuscripts, maps, documents,
                                                                   or removal of material is regarded as a very serious           recordings, video or audio tapes, computer software, or
                                                                   offense. Failure to respond to overdue notices has the         who fails to respond to repeated requests for return of
                                                                   effect of depriving others of access to the materials          materials may be subject to arrest and prosecution for
                                                                   and may be taken as an Honor Code violation and                theft in the local courts. If such an offender is an Oberlin
                                                                   dealt with accordingly before the Honor Committee.             College student, the Librarian also reserves the option
                                                                   Repeated failure to return reserve materials on time           of proceeding against such offender through the Honor
                                                                   may be referred to the College Judicial System for             Committee and/or College Judicial System, where the
                                                                   additional penalties.                                          penalties may include suspension or dismissal, as well as
                                                                                                                                  restitution of any losses suffered. Such offenses will be
                                                                   Reserve fines should be paid at the Main Library                taken very seriously.
                                                                   circulation desk upon receipt of the fine notice. Unpaid
                                                                   fines totaling $150 or more result in the student’s
                                                                   borrowing privileges being suspended. Fines remaining
                                                                   unpaid at the end of the semester will result in a student’s
                                                                   enrollment being held the following semester.

      10
                                                                                                                            STUDENT REGULATIONS AND RESPONSIBILITIES | RULES AND REGULATIONS
V. Policy for the Acceptable Use of Information                 1. It is necessary to protect the integrity, security, or
Technology Resources                                            functionality of College computing resources.
                                                                2. An account or system is engaged in unusual or
A. Introduction                                                 excessive activity.
Oberlin College provides a wide range of computing              3. It has good cause to believe that regulations, rules,
resources in order to support the educational mission           or laws are being violated.
and administration of the College. The Irvin E. Houck        Additionally, the normal operation and maintenance of
Center for Information Technology (CIT) provides and         the College’s computing resources requires the backup
maintains the campus network, administrative servers,        of data, the logging of activity, the monitoring of general
e-mail and web servers, general and departmental             usage patterns, and other such activities as may be
computing facilities and/or laboratories, and                necessary in order to provide desired services.
institutionally owned desktop and laptop computer
systems. CIT provides additional services, including         C. User Responsibilities
operation of a Help Desk, and sales of hardware and
                                                             Access to computing resources and network capacity is a
software through the Oberlin College Computer Store.
                                                             privilege to which all College faculty, staff, and students
The facilities of CIT have become an essential resource      are entitled. (Access may be granted to other individuals
for academic, administrative, and research processes         affiliated with the College or College personnel, as
for members of the College community. As such, all           situations warrant and with approval from the Director
members of the College community are encouraged to           of Information Technology.) Certain responsibilities
use these resources, provided they respect the rights of     correspond with that privilege. These include those
others, abide by the rules and regulations of the College,   responsibilities listed below. Since no list can cover all
and assume shared responsibility for safeguarding the        possible circumstances, the spirit of this policy must be
College’s computing environment. Proper and fair use is      respected, namely: any action that hinders legitimate
essential if all are to derive maximum benefit from them.     computer usage or invades the privacy of another person
Thus, CIT has developed this Acceptable Use Policy.          or institution is unacceptable.
This policy may be modified at any time. The latest
                                                                1. USE OF CIT FACILITIES
version can be found on the CIT web site. Use of CIT
                                                                   a. All facilities of the Center for Information
resources is considered agreement to abide by this policy.
                                                                   Technology, including those located in remote
Users found in violation may be subject to penalties of
                                                                   sites, are for the use of Oberlin College students,
varying degree, including temporary or permanent denial
                                                                   faculty, and staff. Spouses, partners, and children
of access to CIT resources and services. Violators may
                                                                   of members of these groups, with qualified
also be subject to action by campus, civil, or criminal
                                                                   needs, may apply to the Director of Information
judicial systems.
                                                                   Technology for the privilege of using CIT
B. Guiding Principles                                              facilities. Residents of Oberlin and Lorain County
                                                                   who have been granted library privileges are not
In making information technology resources available to            automatically permitted to use CIT facilities.
all members of the College community, Oberlin College
                                                                    b. Users must not abuse equipment and are
affirms its commitment to a free and open educational
                                                                    asked to report any mistreatment or vandalism
environment, conducive to learning and governed by
                                                                    of computing or network facilities to CIT staff
legal and ethical principles.
                                                                    (Mudd Level A) or to The Office of Safety and
Oberlin College values the free flow of information.                 Security at (440) 775-8444. Food is prohibited in
The College respects individual privacy, civility, and              all CIT computer facilities, including remote sites
intellectual property rights. Because an electronic                 operated by the CIT, because of potential harm
environment is easily disrupted and electronic                      to equipment. Beverages in approved containers
information is readily copied, users of the College’s               (sturdy, covered, reusable containers) are allowed.
resources are honor-bound to promote and protect these
                                                                    c. Users should relinquish the computer they are
institutional values.
                                                                    using if they are doing non-essential work when
Under normal circumstances, College officials will                   others are waiting for a computer to perform
not examine personal information transmitted over                   course-related activities. Equipment should not be
the network or stored on College-owned computers.                   monopolized. Users should not use more than one
However, the College reserves the right to monitor                  computer at a time and should plan work so that
system resources, including activity and accounts, with             the computer session is no longer than absolutely
or without notice, when:                                            necessary. Game playing is prohibited at all times.
                                                                                                                                    11
                                                                   rules and regulations (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | RULES AND REGULATIONS




                                                                       d. Users should not install software, alter system        b. Users should make no attempt to alter the
                                                                       files, or disconnect any cables on computers or            condition or status of any computing network
                                                                       other equipment.                                          component in any manner.
                                                                       e. Users are expected to respect other users              c. Users should make no attempt to alter software
                                                                       and the staff of the Center for Information               other than their own, or to copy software
                                                                       Technology. Verbal or physical abuse of others,           intended only for execution.
                                                                       student or staff, will not be tolerated. A user must      d. Users should not interfere with, interrupt, or
                                                                       identify him or herself fully (e.g., by showing an        obstruct the ability of others to use the network
                                                                       Oberlin College ID card) to any CIT staff member          or other CIT resources.
                                                                       or CIT student employee who so requests.
                                                                                                                                 e. Users should not attempt to connect to a host
                                                                       f. Users must respect all notices (such as those          via the network without explicit permission of
                                                                       concerning hours of operation, printing, etc.)            the owner.
                                                                       posted in CIT facilities and/or posted on the CIT
                                                                       web site.                                                 f. Users should not provide, assist in, or gain
                                                                                                                                 unauthorized access to College computing or
                                                                    2. LEGAL USAGE                                               network resources.
                                                                        a. Information technology resources may not be           g. Users should not attempt to circumvent or
                                                                        used for illegal or harmful purposes, including:         defeat computer or network security measures.
                                                                           (1) Intentional harassment of others.
                                                                                                                              4. SECURITY
                                                                           (2) Intentional destruction or damage to              a. The College uses various measures to ensure the
                                                                           equipment, software, or data.                         security of its computing resources. Users should
                                                                           (3) Intentional disruption or unauthorized            be aware that the College cannot guarantee
                                                                           monitoring of electronic communications.              such security and should apply appropriate
                                                                       b. Software is normally distributed under three           safeguards for their accounts, such as guarding
                                                                       kinds of licenses: proprietary, public distribution,      their passwords and changing passwords regularly
                                                                       and shareware. Unless otherwise indicated, users          (required for e-mail accounts), and logging out of
                                                                       should assume all software made available by CIT          computers when done.
                                                                       is proprietary and may not be legally copied.             b. Systems administrators of other departmental
                                                                       c. CIT will not knowingly provide support for             and individual computer systems are responsible
                                                                       software that a user possesses in violation of its        for the security of information stored on those
                                                                       license agreement. Consultants and staff may ask          systems and for keeping those systems free from
                                                                       for proof of ownership before helping users with          unauthorized access.
                                                                       their software.                                           c. The default protection setting on CIT servers
                                                                       d. CIT will not knowingly allow illegally acquired        is that all files belong exclusively to their owner.
                                                                       software to be used on Oberlin-owned computers.           Unless the owner changes the protection level, no
                                                                       CIT will remove any suspect software loaded onto          file may be read, executed, or modified by users
                                                                       Oberlin College-owned computers or servers.               other than the owner. The only exception to this
                                                                                                                                 understanding is that designated members of the
                                                                       e. CIT WILL NOT KNOWINGLY ALLOW USE OF ITS                CIT staff may examine accounts or files of users
                                                                       RESOURCES (COMPUTERS, EQUIPMENT, NETWORK,                 to investigate security problems, possible abuse
                                                                       ETC.) FOR THE ILLEGAL COPYING OF DIGITAL MEDIA            of the Oberlin College computing system, or
                                                                       AND FILES. NOTE: U.S. COPYRIGHT LAW PROTECTS              violations of regulations.
                                                                       COPYRIGHT OWNERS FROM THE UNAUTHORIZED
                                                                       REPRODUCTION, ADAPTATION, OR DISTRIBUTION OF           5. ACCOUNT USAGE
                                                                       DIGITAL MATERIAL, INCLUDING THE UNAUTHORIZED              a. Account holders should use only their own
                                                                       USE OF COPYRIGHTED SOUND RECORDINGS (E.G.,                personal accounts unless given permission by an
                                                                       MUSIC FILES), VIDEO FILES, AND INTERACTIVE                authorized member of the faculty, administration,
                                                                       DIGITAL SOFTWARE (I.E., VIDEO GAMES).                     or professional staff to use one that is designated
                                                                                                                                 for a specific purpose or job. Account holders may
                                                                    3. ETHICAL USAGE                                             not allow others to use their personal accounts.
                                                                       a. Users should not use information technology            The person holding an account is responsible
                                                                       resources, including personally owned computers           for its use, and all activity originating from that
                                                                       connected to the College network, for non-                account, at all times.
                                                                       College, unsanctioned, commercial activity.
                                                                                                                                 b. Account holders should protect their passwords
      12
                                                                                                                    STUDENT REGULATIONS AND RESPONSIBILITIES | RULES AND REGULATIONS
   and keep them confidential. Passwords should be             CIT), or devices, which function as routers, are
   changed frequently. Any problem resulting from             disallowed.
   irresponsible use of a password (e.g., a password
                                                           7. ENFORCEMENT
   that can be easily guessed or oral or written
   dissemination of a password) may be treated as          Violations of this Policy will be adjudicated, as
   grounds for action against the account holder.          deemed appropriate, and may include the following:
   Any attempt to determine the passwords of other            a. Loss of computing privileges.
   users is strictly prohibited.                              b. Disconnection from the network.
   c. Account holders should not abuse                        c. Oberlin College Judicial Board action.
   any electronic mail, bulletin board, or
   communications system, either local or remote,             d. Prosecution under applicable civil or criminal
   by sending rude, obscene, or harassing messages            laws.
   (including chain letters) or by using these systems     Computer users should view the Center for
   for nonessential purposes during times when             Information Technology web site
   the computers are in heavy demand. Account              (www.oberlin.edu/cit) for any updates to these
   holders should identify themselves clearly and          policies. Additional pertinent information and details
   accurately in all electronic communications, i.e.,      may also be found there.
   no anonymous postings. Unofficial mass
   e-mailings (i.e., spam) are prohibited.
   d. Account holders should use only their own files,
   those that have been designated as public, or those
   that have been made available to them with the
   knowledge and consent of the owner.
6. NETWORK USAGE
The following are responsibilities that are particularly
applicable to Oberlin’s campus-wide Network,
including the Residential Network (Resnet) users.
   a. Only computers that have been properly virus
   checked, updated, and authenticated through
   established procedures may be connected to
   Resnet and/or the campus network, unless
   otherwise authorized and established by CIT.
   Users must not attempt to circumvent this process.
   b. The person recognized as the owner of an
   authenticated computer system is responsible for
   that computer’s use, and all activity originating
   from that computer, at all times.
   c. Excessive or improper use of network resources
   that inhibits or interferes with use by others
   is prohibited and will be cause for action by
   CIT, which may include restricting, limiting, or
   disabling network access.
   d. Users who connect computers to the
   network that act as servers have the additional
   responsibility to respond to any use of their server
   that is found to be in violation of this Policy.
   e. In no case shall the following types of servers
   be connected to the network: DNS, DHCP,
   BOOTP, or any other server that manages
   network addresses.
   f. Due to the serious negative impact on network
   availability created by misconfigured routers,
   all routers (except those configured and used by                                                                          13
                                                                                   students’ rights and responsibilities
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                   I. The Honor Code and Honor System                          plagiarized, fabricated, or falsified information, nor
                                                                                                                                               assisted others in these actions.
                                                                                   The General Faculty voted to approve the following
                                                                                   revised Honor System Charter on May 21, 2008.               Honor Pledge: “I have adhered to the Honor Code in this
                                                                                                                                               assignment.”
                                                                                   A. Purpose                                                  The default assumption covering all academic exercises
                                                                                                                                               is that students are required to do their own work
                                                                                   The Honor System provides a framework for academic
                                                                                                                                               only utilizing the help and resources considered
                                                                                   work at Oberlin College and for the establishment of a
                                                                                                                                               appropriate for each academic exercise, including
                                                                                   Student Honor Committee (SHC). The SHC promotes
                                                                                                                                               sources of assistance routinely offered by the College to
                                                                                   an Honor System where students form part of the
                                                                                                                                               students, such as reference librarians and writing tutors.
                                                                                   Oberlin College community of scholars. As peers, the
                                                                                                                                               Notwithstanding, in all cases, the professor in a specific
                                                                                   SHC allows for the student body to be accountable to
                                                                                                                                               course may further restrict or expand what resources are
                                                                                   each other based on the principles of academic integrity.
                                                                                                                                               approved or not approved for use in a particular course
                                                                                   The SHC ensures that trust and academic freedom are
                                                                                                                                               or assignment.
                                                                                   maintained for the scholarly pursuits of the Oberlin
                                                                                   College community.
                                                                                                                                               B. Definition of Terms
                                                                                   The purpose of the system is to maintain a high standard
                                                                                   of academic integrity in all curricular work, to respect       1. ROLES
                                                                                   students’ ability to adhere to this standard, and to               a. Advisor: a student, administrator, staff person,
                                                                                   encourage further development of this ability through              or faculty member who is currently a part of
                                                                                   the efforts of faculty, administration, and students. The          the Oberlin College community who agrees to
                                                                                   Honor System embraces the Honor Code and the system                provide guidance and support for a respondent
                                                                                   administering it.                                                  or complainant. Advisors may not be parents of
                                                                                   The Honor Code provides the foundation for the                     the complainant or respondent and may not act
                                                                                   intellectual freedom that is encouraged and shared by              as legal counsel. Advisors may join a respondent
                                                                                   all members of the academic community and embodies                 or complainant during any meeting related to the
                                                                                   the belief that true academic freedom and discourse can            investigation or hearing of a case. During hearings
                                                                                   only exist within a framework of honesty, integrity, and           the advisor does not have speaking privileges and
                                                                                   responsibility. With the privilege of pursuing an Oberlin          may not serve as an advocate on behalf of the
                                                                                   education comes the responsibility of supporting both              complainant or respondent; however the advisor
                                                                                   the expectations and the spirit of the Honor Code. This            may confer with the respondent or complainant,
                                                                                   requires each individual to respect all fellow members             offer support, and give advice, write notes to,
                                                                                   of the Oberlin community and to vigorously support                 or whisper a suggestion to the respondent or
                                                                                   the protected nature of intellectual property. Oberlin             complainant on procedural matters. Ultimately,
                                                                                   fosters and promotes a strong commitment to open and               the advisor is present to provide moral support
                                                                                   thoughtful intellectual discourse within the context of            and to listen carefully on behalf of the respondent
                                                                                   the principles defined by the Honor System. It is expected          or complainant. Advisors are often able to
                                                                                   that the core values inherent to the Honor Code will be            make recommendations to the respondent about
                                                                                   adopted, upheld and adhered to by all members of the               questions to ask, appropriate tone to use, and to
                                                                                   Oberlin College community. Based on this presumption,              help clarify information.
                                                                                   professors do not proctor exams, but trust that students           b. Complainant: the student, administrator, staff
                                                                                   adhere to the Honor Code.                                          person or faculty member bringing a charge
                                                                                   Students bear the responsibility of ensuring the                   against someone under the Honor Code.
                                                                                   maintenance of academic freedom in the community                   c. Coordinator of the Student Honor Committee
                                                                                   and report possible infractions potentially harming the            (also SHC Coordinator): the person responsible
                                                                                   community. Students are required to utilize principled             for receiving reports of violations, assigning
                                                                                   and sound judgment regarding all interactions within the           case managers, keeping a record of cases under
                                                                                   academic enterprise and to abide by the regulations set            investigation and scheduled for hearings, and
                                                                                   forth below.                                                       managing correspondence with the Faculty Honor
                                                                                   The Honor Code: Oberlin College students are on their              Committee, Honor System Liaison, and the
                                                                                   honor to uphold a high degree of academic integrity.               Relevant Deans.
                                                                                   All work that students submit is expected to be of their           d. Co-Chair(s) of the Student Honor Committee:
                                                                                   own creation and give proper credit to the ideas and               the individuals designated by the SHC to facilitate
                                                                                   work of others. When students write and sign the Honor             meetings of the entire committee and who work
      14                                                                           Pledge, they are affirming that they have not cheated,              collaboratively with the Coordinator to make sure
                                                                                                               STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
   that Committee members are carrying out the          c. Cheating occurs when students do not do their
   mission of the Honor System.                         own work in an academic exercise or assignment.
   e. Honor System Liaison: the person designated       Examples of cheating include, but are not limited
   by the Dean of Students to provide guidance          to:
   and administrative support to the Student               (1) Copying from another student’s
   Honor Committee. The Honor System Liaison               examination.
   maintains a set of tracking files containing both        (2) Allowing a student to copy from another
   names and case numbers, is an ex-officio member          student’s examination.
   of the Faculty Honor Committee, facilitates
   communications with other administrative offices,        (3) Using outside materials on an examination
   and answers questions when classes are not in           that are not authorized for use during the
   session or when the SHC Coordinator is not              examination.
   available. The Honor System Liaison coordinates         (4) Preparing or obtaining notes to take into a
   events to bring the constituents of the System          closed-book examination, for example writing
   together once or twice a year. In addition, the         on the hand or desk, preparing a crib sheet,
   Honor System Liaison works collaboratively with         or storing information in any other format for
   the SHC to recruit and train members, to sponsor        use and retrieval during the examination.
   the fall orientation program for new students, and      (5) Collaborating on a project that was
   to ensure that a panel is available to hear cases       intended to be completed individually.
   during senior week.
                                                           (6) Using written notes or information, or
   f. Respondent: the person against whom a charge         electronic devices, such as a personal data
   is brought under the Honor Code.                        device, laptop computer, cellular phone, or
   g. Relevant Dean: the Dean of the College or the        calculator in an unauthorized manner to store,
   Conservatory, or both, depending on where the           share, and/or retrieve information during an
   student is enrolled.                                    examination.
   h. Secretary/Treasurer: the person who works         d. Plagiarism: The appropriation of the work or
   collaboratively to make sure that meeting            ideas of another scholar – whether written or
   minutes are recorded, assists the Coordinator        not – without acknowledgement, or the failure
   with correspondence and scheduling as needed,        to correctly identify the source, constitutes
   prepares the annual budget and meets with the        plagiarism regardless of whether it is done
   Student Finance Committee as needed. Ordinarily,     consciously or inadvertently. A lack of knowledge
   the Secretary/Treasurer is an underclass student     of the standards of academic citation is not an
   serving as an apprentice to the Coordinator.         excuse for inadequate or improper citation.
   i. Witness: an individual who is consulted by the    Students should consult with a professor,
   SHC and who participates in a hearing to provide     librarian, or writing tutor if they are unsure about
   expert, factual, or circumstantial information       their citations or the proper format.
   related to the charge(s).                            Plagiarism may take many forms. In its most
                                                        blatant form, entire phrases, sentences, or
2. CONCEPTS
                                                        paragraphs are used verbatim, without quotation
   a. A Business Day ordinarily refers to a weekday     marks or the appropriate citation. It is also
   (Monday through Friday) excluding College            plagiarism to paraphrase the work of another
   recognized holidays during those weeks when          without attribution or to take a written passage
   classes are in session. Mondays through Fridays      and alter a few words in an effort to make the
   during Fall and Spring Break, Winter Shut Down,      writing one’s own. Moreover, the use of another’s
   Winter Term, or Summer Vacation (hereafter,          idea that cannot reasonably be regarded as
   “Recess Periods”) are normally not considered        common knowledge is plagiarism. Non-textual
   “business days.” However, Recess Periods do not      images such as drawings, graphs, and maps are
   stay timelines for a Respondent to submit requests   also subject to plagiarism as are the experiments,
   for appeal to the Relevant Deans and to the          computer programs, musical compositions, and
   President or the President’s designee, pursuant to   web sites of others.
   Sections F.7.c. and e.
                                                        Because footnoting and bibliographical
   b. A Charge is a written notice to a student of an   conventions differ significantly between
   alleged or potential violation of the Honor Code     disciplines, students should consult with their
   brought to the SHC for investigation.                professors regarding the conventions of academic
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                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                      footnoting and bibliographical documentation                    or signatures, have violated the Honor Code.
                                                                                      expected in a particular course. Standard                       Destroying, hiding, and improperly removing
                                                                                      published sources used as guides to citation style              or retaining library materials with the intent of
                                                                                      include:                                                        denying others access to those materials also are
                                                                                         Gibaldi, Joseph, MLA Handbook for Writers                    violations of the Honor Code.
                                                                                         of Research Papers, 6th ed., 2003.
                                                                                                                                               C. Scope
                                                                                         McMillan, Vicky. Writing Papers in the
                                                                                         Biological Sciences, 2001.                            The Honor Code applies to all academic work, including
                                                                                                                                               but not limited to examinations, quizzes, audiovisual
                                                                                         Turabian, Kate. A Manual for Writers of Term
                                                                                                                                               works, presentations, projects (including Winter Term
                                                                                         Papers, Theses, and Dissertations, 6th ed.,
                                                                                                                                               projects), papers, recitals, exercises, artistic works, theses
                                                                                         1996.
                                                                                                                                               and laboratory assignments. Because Oberlin College is
                                                                                         Publication Manual of the American                    an educational institution, this code also applies to any
                                                                                         Psychological Association, 5th ed., 2001.             co-curricular work, exercise, or documents that affect
                                                                                         The Chicago Manual of Style, 15th ed., 2003.          the educational experience. Violations of the Honor
                                                                                                                                               Code include cheating, plagiarism, fabrication, multiple
                                                                                      Oberlin College maintains a web site with useful
                                                                                                                                               submissions, and other acts as defined above in section
                                                                                      information concerning the appropriate use
                                                                                                                                               B.2.b-f. (When there is a lack of clarity about whether a
                                                                                      of sources as well as acceptable footnote and
                                                                                                                                               case falls under the jurisdiction of the Judicial or Honor
                                                                                      bibliographical style. This site is located online at:
                                                                                                                                               System, the chair of the Student Honor Committee and/
                                                                                         www.oberlin.edu/library/research/                     or the Honor System Liaison will consult with the Dean
                                                                                         reference.html                                        of Students who will determine jurisdiction.)
                                                                                      e. Fabrication: Fabrication occurs when a
                                                                                      student consciously manufactures or manipulates          D. The Function and Administration
                                                                                      information to support curricular and co-                of the Honor System
                                                                                      curricular work. Some examples of fabrication               1. The Student Honor Committee (SHC) shall
                                                                                      are:                                                        supervise the Oberlin College Honor System. The
                                                                                         (1) Falsifying citations, for example by citing          student body of Oberlin College, with the approval
                                                                                         information from a non-existent reference.               of the General Faculty, originated and adopted
                                                                                         (2) Manipulating or manufacturing data to                the Honor System, which places with students
                                                                                         support research.                                        full responsibility for academic integrity. The
                                                                                                                                                  administration of the Honor System requires the
                                                                                         (3) Taking another student’s examination,                collective and individual cooperation of the entire
                                                                                         completing another student’s academic                    College community. Oberlin’s Honor System is
                                                                                         exercise, or writing another student’s paper.            designed to protect students’ academic freedom.
                                                                                         (4) Listing sources in the bibliography that             2. Students and faculty members shall be responsible
                                                                                         were not used in the academic exercise.                  for eliminating conditions conducive to violations of
                                                                                         (5) Engaging another individual (whether                 the Code; such conditions shall either be discussed
                                                                                         a part of the College community or from                  by the students and faculty members involved or be
                                                                                         outside of the College community) to complete            reported directly to the SHC.
                                                                                         the student’s examination, to complete the               3. Students, faculty members, and administrators
                                                                                         student’s academic exercise, or to write the             have specific obligations under the Honor Code.
                                                                                         student’s paper.                                         These are outlined below:
                                                                                      f. Multiple Submissions: The same work may not                  a. Students should be prepared for all academic
                                                                                      be submitted to more than one course without                    exercises. This will reduce the motivation to
                                                                                      the prior approval of all instructors involved.                 violate the Honor Code or to cheat. Students
                                                                                      Reasonable portions of a student’s previous work                should take steps to ensure that other students
                                                                                      on the topic may be used, but the extent of the                 cannot violate the Honor Code or cheat from
                                                                                      work must be acknowledged.                                      them. Additionally all students must:
                                                                                      g. Other Acts: Students who misrepresent                            (1) Not condone cheating on the part of
                                                                                      academic information to College officials,                           others.
                                                                                      for example by falsifying grades, forging
                                                                                      College documents, transcripts, records,                            (2) Refuse to assist others in fraudulent acts,
                                                                                      recommendations, certificates, diplomas, degrees,                    efforts to violate the Honor Code, or cheating.
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                                                                                                                        STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
       (3) Ask the professor for clarification if they do   E. Authority within the Honor System
       not understand how the Honor Code pertains
       to any given assignment. In the absence of             1. One of the primary responsibilities of the Student
       explicit instructions from the professor,              and Faculty Honor Committees is to educate the
       students should presume that all work must be          student body and faculty about the purpose, scope,
       their own and that they may only utilize help          and spirit of the Honor System.
       and resources that are routinely offered by the           a. The SHC will identify one to three members
       College to students such as reference librarians          who will return for Orientation to introduce new
       and tutors.                                               students to the Honor System.
       (4) Students must inform the SHC or the                   b. The Student and Faculty Honor Committees
       professor if they have knowledge of or have               will create, maintain, and circulate annually to
       observed an infraction of the Honor Code.                 faculty an up-to-date resource publication that
       Failure to report a violation may constitute a            conveys to faculty members how the Honor
       violation of the Honor Code of its own accord.            System might be applied in various situations.
       (5) Students are expected to comply with the              c. The Faculty Honor Committee will appoint
       Honor System. (Failure to cooperate with                  a representative to provide an introduction to,
       the Honor System procedures may result in                 or refresher about, the Honor System during the
       a failure to comply charge, filed through the              annual fall orientations for new faculty and for
       Judicial System.)                                         faculty advisors.
   b. Instructors are expected to make explicit                  d. The SHC will work to create educational
   on their syllabi or by some other means of                    programming as time permits.
   communication how the Honor System operates                2. The Student and Faculty Honor Committees shall
   with respect to the particular work arrangements           maintain an open channel of communication between
   in their courses. In addition, all instructors must:       the Honor Committees and the larger campus
       (1) Leave the room during examinations                 community.
       and quizzes after giving out the test and                 a. The SHC shall submit a summary (with name[s]
       answering questions, except in cases when                 and other identifiable information withheld) to
       technical or specialized circumstances require            The Oberlin Review at the start of each semester
       the instructor’s presence. The instructor may             of cases from the previous semester.
       exercise discretion in deciding to remain or
       return for a short period of time as a resource,          b. At least once during each academic year, the
       but under no conditions shall the instructor              SHC shall hold an open meeting in order to report
       proctor an exam or quiz.                                  on its work.

       (2) Contact the SHC regarding suspected                   c. The General Faculty Honor Committee shall
       infractions of the Honor Code.                            submit a summary (with name[s] and other
                                                                 identifiable information withheld) to the General
   c. Instructors are urged to review the Honor                  Faculty at the start of each semester of cases
   Code and Pledge statements prior to any quiz or               completed from the previous semester.
   examination, and to regularly review how these
   statements apply to specific assignments.                   3. The Dean of Students shall:

4. At the end of each curricular exercise students               a. Ensure that there is appropriate administrative
who believe they have adhered to the Honor Code                  support to the SHC.
shall write in full and sign the Honor Pledge: “I have           b. Provide an appropriate workspace for the SHC.
adhered to the Honor Code in this assignment.” If a              c. Provide a venue for SHC to hear cases.
student does not follow the appropriate procedure,
faculty members have the option of withholding                   d. Assist the SHC in its efforts to re-staff.
the grade until the student writes the Honor Pledge              e. Facilitate a meeting at least once a year between
correctly. Once such an oversight has been corrected,            the Dean of Students (or his or her designee)
within a reasonable time, the faculty members may                and the SHC as a means of offering support and
not penalize the students for it. Students in certain            advice.
situations may also be asked to write and sign the            4. Membership
pledge in association with co-curricular exercises.
(For example, completing a written sanction for an               a. Ordinarily, the SHC shall consist of fifteen
Honor Code or a Code of Conduct violation.)                      (15) members with eleven (11) being the absolute
                                                                 minimum. Members must be full-time students
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                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                      currently enrolled at Oberlin College. Reasonable             committee reopen the interview process at any
                                                                                      efforts will be made to ensure that there will be at          time the committee has open seats.
                                                                                      least one sophomore, one Conservatory student,                h. Newly appointed members will participate
                                                                                      three men, and three women among the members                  in training that should be provided prior to
                                                                                      of the SHC.                                                   serving on a hearing panel. However, in the
                                                                                      b. Students will be appointed to serve two-year,              event that there is a need to cover a hearing,
                                                                                      renewable terms to begin July 1 and conclude June             not having participated in training shall not be
                                                                                      30. Requests to renew membership will be ratified              an impediment to service on a panel. Training
                                                                                      by the Student Senate.                                        may include assisting returning members
                                                                                      c. A quorum is defined as the majority of                      with investigations and observing a hearing
                                                                                      appointed members.                                            without actively participating or voting during
                                                                                                                                                    deliberations.
                                                                                      d. Members may be removed from the SHC
                                                                                      by a two-thirds majority vote of a quorum of           F. Procedures of the Honor System
                                                                                      appointed SHC members.
                                                                                                                                             The SHC shall act in all cases of alleged violation of the
                                                                                      e. The SHC shall have officers for an academic
                                                                                                                                             Honor Code as described in section (A); this function
                                                                                      year, including one paid coordinator, one or two
                                                                                                                                             is to be exercised with reference to the good of both the
                                                                                      chairperson(s), and a secretary/treasurer, to be
                                                                                                                                             individual and the whole community, according to the
                                                                                      selected at the end of the second semester. The
                                                                                                                                             procedures described below.
                                                                                      outgoing coordinator will provide the Dean of
                                                                                      Students (or his or her designee) with a written       The Student Honor Committee administers the Honor
                                                                                      report announcing the future membership and            System and therefore its work is normally conducted
                                                                                      officers of the SHC within five business days of         when the College is in session. Timelines spelled out
                                                                                      the selection of the officers.                          in this document with respect to SHC functions (e.g.,
                                                                                                                                             SHC investigations and hearings) are subject to delays
                                                                                      f. During the spring semester, the Student Senate
                                                                                                                                             that may occur due to Fall or Spring Recesses, Winter
                                                                                      and the SHC shall seek open applications from the
                                                                                                                                             Shutdown, Winter Term, and Summer Vacation
                                                                                      student body for membership on the Committee.
                                                                                                                                             (hereafter “Recess Periods”). While the SHC may
                                                                                      A standing interview committee composed of
                                                                                                                                             read and respond to e-mail and other correspondence
                                                                                      three SHC members and three student senators
                                                                                                                                             during Recess Periods, ordinarily, it is not possible to
                                                                                      will be appointed at the beginning of each
                                                                                                                                             provide for the investigation or adjudication of cases
                                                                                      academic year. A current SHC chairperson and
                                                                                                                                             during these periods. Individuals reporting suspected
                                                                                      the Student Senate Membership Coordinator
                                                                                                                                             violations are encouraged to submit the reports and
                                                                                      (or designee) will fill two of the six seats on
                                                                                                                                             supporting documentary information as close to the time
                                                                                      this committee. The interview committee will
                                                                                                                                             of the incident as possible even if it is not reasonable
                                                                                      interview new applicants and will present
                                                                                                                                             for the case to be investigated during a Recess Period.
                                                                                      recommendations for new members – based
                                                                                                                                             This will allow the information to be documented
                                                                                      upon a minimum vote of four to approve – to
                                                                                                                                             contemporaneous with the alleged incident.
                                                                                      the Student Senate for ratification. (In the event
                                                                                      that three senators are not available at the time         1. FILING A COMPLAINT
                                                                                      scheduled for interviews, applicants can interview        All members of the Oberlin College community are
                                                                                      with both groups separately. The SHC portion of           required to report potential violations of the Honor
                                                                                      the committee will record its interviews for use          Code when they suspect one has occurred.
                                                                                      by the Senate. In this circumstance, the Senate
                                                                                                                                                Students should report potential violations either to
                                                                                      portion of the committee is not required to record
                                                                                                                                                their professor or to the SHC. Professors are to report
                                                                                      the interview.)
                                                                                                                                                directly to the SHC, although they may consult with
                                                                                      g. When active membership falls below fifteen              the departmental chairperson or a member of the
                                                                                      (15) members, the chair or co-chairs of SHC               FHC prior to making a report in order to verify or
                                                                                      must notify the Student Senate and the Dean               test the validity of their suspicion. In situations where
                                                                                      of Students (or his or her designee). Then the            a member of the community feels that there may
                                                                                      interview committee shall be reactivated to return        be retribution for reporting the potential violation,
                                                                                      the membership to fifteen (15) or more. Should             the individual may remain anonymous by reporting
                                                                                      the membership fall below 11 then new Honor               through the professor. However, all community
                                                                                      System hearings will not be scheduled until the           members are strongly encouraged to be witnesses at
                                                                                      membership is returned to eleven (11). The SHC            cases they have reported through a professor.
                                                                                      or Student Senate can request that the interview
       18
                                                                                                             STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
a. Students who have violated or who believe they      “Look Up” tab located at the top right and then
have witnessed the violation of the Honor Code         type Honor System Complaint Filing Form into
may report the potential violation directly to any     the search box.
member of the SHC at any time. The student may         d. A student or faculty member observing or
do so by completing and submitting the standard        having information pertaining to a faculty
Honor System Complaint Filing Form via email to        member not fulfilling his or her obligations under
ohonor@oberlin.edu or via campus mail to Wilder        the Honor System is responsible for reporting this
Information Desk Box 22. The form is available         to the Faculty Honor Committee (FHC). Such
for downloading at www.oberlin.edu/oncampus            reports will be reviewed by the Faculty Honor
if you click on the “Look Up” tab located at the       Committee and referred to the Relevant Dean for
top right and then type Honor System Complaint         consideration.
Filing Form into the search box.
                                                     TO REPORT A SUSPECTED VIOLATION OF THE
b. A faculty member, administrator, or staff
                                                     HONOR CODE, OR TO ASK QUESTIONS ABOUT HOW
member suspecting a violation of the Code has
                                                     THE HONOR SYSTEM FUNCTIONS, CONTACT:
occurred is responsible for contacting the person
or persons suspected of the violation in an effort   STUDENT HONOR COMMITTEE
to seek any clarifying information. If, after        WILDER HALL SUITE 105,
that conversation, the faculty member believes       STUDENT UNION BOX 22
that a potential violation has taken place, then     (440) 775-8462
the faculty member is urged to ask the student       OHONOR@OBERLIN.EDU
or students to self-report to the SHC. Within        2008-09 OFFICERS
two business days of asking the student(s) to        COORDINATOR—HADLEY ILIFF
self-report, the faculty member must report the      CO-CHAIRS—OBED GARCIA, JESSICA
incident to the SHC regardless of whether the        HODGKINS
person(s) suspected of the violation has (have)      SECRETARY TREASURER—KATIE MCVAY
self-reported.
                                                     HONOR SYSTEM LIAISON:
A faculty member, admnistrator, or staff member      KIMBERLY JACKSON DAVIDSON, ASSOCIATE
must submit completed forms via email to             DEAN OF STUDENTS
ohonor@oberlin.edu or via campus mail to Wilder
Information Desk Box 22. The form is available       2. INVESTIGATION OF COMPLAINTS
for downloading at www.oberlin.edu/oncampus             a. The SHC reserves the right to gather all
if you click on the “Look Up” tab located at the        information pertinent to the case. In the process
top right and then type Honor System Complaint          of gathering information, privacy shall be
Filing Form into the search box.                        maintained to the extent reasonably possible.

c. Faculty Informal Resolution Option: The SHC         b. When an alleged violation is brought to the
extends the option for faculty to request consent      SHC, the Committee shall take necessary steps to
from the SHC to resolve an incident informally         inform the respondent and inquire into all factors
when the faculty member believes that the              deemed pertinent to the case.
suspected violation is minor, and if the alleged           (1) Upon receipt of an alleged violation of the
violator accepts responsibility for the violation.         Honor Code, one or two members of SHC
The SHC reserves the right to review each request          shall be appointed Case Managers. However,
to determine whether it views the potential                In the event that a professor has requested an
violation as a minor one and to verify that the            informal resolution (see section F.2.c. above):
student being reported has no prior reports. The              i. The committee will review the request.
SHC has the sole discretion to determine whether              Approval requires a two-thirds majority
an incident may be resolved informally. (For                  vote of a quorum of the appointed
more information about the process see sections               committee as defined in section E.
F.2.b.(1) and F.4.e. below.)                                  Authority in the System: 4.c. and 4.d.
In this instance, faculty should also complete and            ii. If the request is granted, the professor
submit the standard Honor System Complaint                    will meet with the student and a member
Filing Form via email to ohonor@oberlin.edu                   of the SHC to discuss the incident and
or via campus mail to Wilder Information Desk                 to determine an appropriate educational
Box 22. The form is available for downloading at              intervention.
www.oberlin.edu/oncampus if you click on the
                                                              iii. The faculty shall report to the SHC on
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                                                                                   students’ rights and responsibilities (cont.)
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                                                                                            the result of the educational intervention.   an explanation for each objection. The written
                                                                                            iv. When a faculty member reports that a      objection(s) must be submitted to the Case
                                                                                            student has not complied with the decision    Manager(s) within one (1) business day of
                                                                                            reached through informal resolution, the      the respondent’s initial meeting with the
                                                                                            SHC reserves the right to investigate the     Case Manager(s). Case Managers retain the
                                                                                            matter and hold a formal hearing regarding    discretion to decide whether to grant or deny
                                                                                            the initial report.                           the request.

                                                                                      c. All documents deemed relevant to the case        Note: In the event of an emergency, or if a
                                                                                      will be made available to the panel, respondent,    single member of a hearing panel is absent at
                                                                                      and complainant through the Office of the Dean       the time of a scheduled hearing, the chair of
                                                                                      of Students during the business week prior to       the panel may extend to the respondent the
                                                                                      the scheduled hearing. All panel members must       opportunity to have the case heard with only
                                                                                      review these documents prior to the hearing.        four members present. Permission must also
                                                                                                                                          be obtained in writing prior to the hearing
                                                                                    3. THE HEARING                                        commencing.
                                                                                      a. The Case Managers of the honor panel             e. Committee members shall maintain
                                                                                      shall schedule a time with the respondent (and      privacy to the extent reasonably possible.
                                                                                      the complainant if necessary) in order for the      Under no circumstances shall any person
                                                                                      panel to hear the case. The time constraints of     with knowledge of the case (faculty,
                                                                                      the respondent and complainant will be taken        administrator, or student) reveal information
                                                                                      into consideration. One of the Case Managers        that would identify the complainant or
                                                                                      will chair the hearing. While the respondent        the respondent. However, the SHC will
                                                                                      and complainant are each permitted to have          customarily recommend, but cannot require
                                                                                      an individual advisor who is a member of the        the complainant to identify him or herself to
                                                                                      Oberlin College community present at the            the respondent.
                                                                                      hearing, the Case Managers are not obliged to
                                                                                                                                          f. The respondent is expected to appear at
                                                                                      schedule the hearing around the availability        the scheduled hearing. However, in the case
                                                                                      of the advisor(s). If an advisor is absent the
                                                                                                                                          of the respondent’s absence, the hearing
                                                                                      hearing will proceed.                               may proceed. In the case of a documented
                                                                                      b. The respondent and complainant may offer         emergency, however, the hearing may be
                                                                                      the committee written statements of their           rescheduled at the discretion of the case
                                                                                      positions. Such statement must be submitted         managers. In such cases, and where possible,
                                                                                      at least three (3) business days before the         the respondent must notify the panel in
                                                                                      scheduled hearing date.                             advance. In addition, a failure by the
                                                                                      c. The respondent maintains the right to            respondent to appear at the hearing without
                                                                                      request the complainant to be present during        documented emergency may result in a Failure
                                                                                      the hearing, though not necessarily in the          to Comply charge filed through the Judicial
                                                                                      room at the same time as the respondent is          System.
                                                                                      present. The respondent must declare to Case        g. All information upon which a decision may
                                                                                      Managers the desire to have the complainant         be based must be introduced at the formal
                                                                                      present at least five (5) business days prior to     hearing. The Committee is sometimes forced
                                                                                      the hearing. Following that declaration the         to review material that involves plagiarism
                                                                                      Case Managers will determine the feasibility        or copying. The Committee recognizes that
                                                                                      of the request and accept or deny the request.      in some instances the material may be too
                                                                                      d. A hearing panel will be comprised of             technical or in other ways too difficult for the
                                                                                      five (5) members drawn from the SHC                  Committee to judge whether a violation of the
                                                                                      membership. Members of the committee who            Honor Code has occurred. The Committee
                                                                                      have conflicting interests in a case should          reserves the right to bring in consultants or
                                                                                      withdraw from the process when the case is          present written statements from consultants
                                                                                      first brought to the attention of the committee.     from the College community who might be
                                                                                      The respondent also maintains the right to          experts in the field or who have some training
                                                                                      object in writing to proposed members of the        in determining the original author of a work.
                                                                                      Honor Committee serving on the respondent’s         h. The Committee reserves the right to call
                                                                                      hearing panel. The respondent must provide          other witnesses that it feels will help in
    20
                                                                                                                STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
the process of gathering information. The                   reasonable chance to voice any final
presence of a witness may take the form of a                questions, thoughts, or statements.
physical appearance or a written statement,           4. DELIBERATIONS
determined at the discretion of the Case
                                                         a. The panel meets in an executive session within
Managers. Character witnesses are not
                                                         one (1) business day of the hearing to render a
permitted. The Case Managers may permit
                                                         decision.
witnesses to withhold their identity from the
respondent for reasons the Case Managers find             b. Ideally, panelists will arrive at a decision by
acceptable.                                              consensus. A supermajority of four (4) panelists is
                                                         minimally required to vote that the respondent is
i. All hearings will be audio recorded.
                                                         in violation of the Honor Code. After a finding of
j. The hearing shall ordinarily consist of, but          responsibility, a simple majority vote is needed in
is not limited to, the following:                        order to approve sanctions.
   (1) At the start of the hearing, the Case             c. The Standard of Proof: a respondent shall be
   Managers shall introduce the case and all             found responsible when the information available
   people present shall state their names and            to the board at the hearing leads the panel to
   other pertinent information.                          believe that it is more likely than not that the
   (2) All documents previously made                     alleged violation(s) occurred.
   available to the respondent, complainant,             d. The committee will be guided (though not
   and panel members are brought before the              bound) by recommended minimum sanctions in
   entire group at this time.                            order to help ensure equity among cases.
   (3) If a complainant is present, he or she            e. If there is an informal resolution in the
   will present his or her position in the case.         respondent’s Honor System record, that resolution
   The Case Managers will introduce relevant             may be taken into account during sanctioning.
   information at their discretion.                      The SHC reserves the right to treat a new incident
   (4) The respondent will present his                   as a second violation when determining sanctions.
   or her position in the case, and the                  (For more information about the process see
   Case Managers will introduce relevant                 sections F.2.b.(1) and F.2.c. above.)
   information at their discretion.                      f. From time to time students face charges in more
   (5) The panel will question the respondent,           than one College disciplinary system at the same
   and then the complainant for further                  time. Because the Honor and Judicial Systems
   clarification as needed.                               maintain distinct records, the Dean of Students
                                                         or (the designee) is authorized to seek information
   (6) The respondent and complainant may                regarding findings and sanctions in current
   ask questions of each other through the
                                                         or prior cases that may require administrative
   Case Managers. (If both are not present               coordination among the systems so that each
   in the room together, questions may
                                                         system’s sanctions may be fully and effectively
   be presented for the panel to be asked                enforced.
   when the other party is present. If the
   complainant is exempt from the hearing          5. NOTIFICATION OF DECISION AND SANCTIONS
   and the respondent has some questions                 a. After a hearing panel reaches a decision, the
   prior to the hearing, then the respondent             decision and its explanation will be sent to the
   should contact the case managers with the             Faculty Honor Committee for review; all involved
   questions at least three days prior to the            parties will take precautions to protect student
   hearing.)                                             privacy in this process.
   (7) Witnesses who have been approved                  b. If the Faculty Honor Committee requests
   by the Case Manager(s) are allowed to                 clarification or reconsideration of the decision,
   testify and to be questioned by the panel.            this process will normally occur within five (5)
   The complainant and the respondent may                business days of the request.
   question the witnesses through the Case
                                                         c. Once the Faculty Honor Committee has
   Managers.
                                                         approved the decision, the Chair of the Faculty
   (8) The Case Managers will inquire                    Honor Committee will inform the Relevant Dean
   whether the respondent understands the                in writing. This notice will ordinarily be copied to
   events of the hearing that has just taken             the SHC. The SHC will then provide the Relevant
   place and will allow the respondent a                 Dean with the respondent’s and complainant’s                      21
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                      names and other necessary information The               face a Failure to Comply charge with the Judicial
                                                                                      Relevant Dean will send a letter notifying the          System.
                                                                                      respondent of the decision. The letter will be          g. The respondent and complainant may contact
                                                                                      copied to the complainant (if permitted by              the Case Managers for any available explanation
                                                                                      applicable law), the SHC, and the Honor System          of the decision.
                                                                                      Liaison.
                                                                                                                                              h. All letters, regardless of the decision, shall be
                                                                                      d. If the Relevant Dean does not agree with the         kept for the case files of the SHC.
                                                                                      recommendation of the SHC as approved by
                                                                                      the Faculty Honor Committee, or if the Faculty        6. SANCTIONS FOR HONOR CODE VIOLATIONS
                                                                                      Honor Committee and SHC are unable to reach             a. In the case of a violation of the Honor
                                                                                      agreement, then the Relevant Dean will have             Code, a notation of honor probation shall
                                                                                      authority to determine a finding or sanction.            be made on the violator’s internal record.
                                                                                      However, in such cases the Relevant Dean must           Sanctions that may be considered by the SHC
                                                                                      meet with the Faculty Honor Committee and               include, but are not limited to:
                                                                                      the SHC to hear their views before making any
                                                                                      ruling. Every reasonable effort must be made to            (1) A formal reprimand and warning.
                                                                                      reach an agreement among the SHC, the Faculty              (2) Reflective paper and/or revision of the
                                                                                      Honor Committee, and the Relevant Dean. When               work in question.
                                                                                      the sanctions for an offense include suspension            (3) Educational Service
                                                                                      or dismissal, the Relevant Dean may only deviate
                                                                                      from the recommendations of the SHC or the                 (4) The loss, limitation, or restriction of
                                                                                      Faculty Honor Committee if the Relevant Dean               certain non-essential rights in the College,
                                                                                      determines the proposed sanctions to be grossly            such as participation in extracurricular
                                                                                      disproportionate to the offense. If the Relevant           activities or representing the College off-
                                                                                      Dean exercises the authority to impose a sanction,         campus.
                                                                                      then any appeal is to be handled by the Relevant           (5) A recommendation that the instructor
                                                                                      Dean of the other division.                                issue a failing grade, or no grade at all, for
                                                                                      e. This process of approval and notification will           the assignment. Ultimately, the instructor
                                                                                      customarily occur in a time frame such that the            maintains the right to assign a failing grade
                                                                                      respondent will be notified of the decision within          for the assignment or the course.
                                                                                      fifteen (15) business days after the hearing.               (6) Withholding the diploma of a
                                                                                      Exceptions: Decision letters generated as a result         graduating senior until the completion of
                                                                                      of hearings held during the last two (2) to three          the sanctions.
                                                                                      (3) weeks of the fall semester may be mailed to            (7) Prohibiting participation by a
                                                                                      OCMR boxes during the first two (2) to three (3)            graduating senior in the commencement
                                                                                      weeks of the spring semester if the respondent is          ceremony.
                                                                                      enrolled for the spring semester. If the respondent        (8) Suspension. The rights and privileges
                                                                                      is not enrolled during the spring semester for             of being a student at Oberlin College may
                                                                                      any reason, the letter may be mailed to the last           be suspended for a specific period of time,
                                                                                      permanent address on file with the Registrar,               the minimum of which will be to the end
                                                                                      or to an alternate address that the respondent             of the current semester. The student must
                                                                                      provides to the SHC at or before the hearing.              leave the campus and may return at the
                                                                                      Decision letters generated as a result of hearings         end of the period of suspension without
                                                                                      held during the last two (2) to three (3) weeks            petitioning for readmission. However,
                                                                                      of the spring semester will be mailed to the last          the returning student must go through
                                                                                      permanent address on file with the Registrar, or to         a reinstatement process that is initiated
                                                                                      an alternate address that the respondent provides          through the Office of the Registrar. The
                                                                                      to the SHC at or before the hearing. (According            following will normally accompany this
                                                                                      to the Oberlin College Student Regulations,                sanction of suspension:
                                                                                      Policies, and Procedures section V. Y. Mailroom
                                                                                      Regulations, students are expected to pick-up mail             i. Parental Notification.
                                                                                      daily.)                                                        ii. Restriction from College property
                                                                                      f. Failure to retrieve one’s mail is not an excuse             for the duration of suspension. The
                                                                                      for not completing a sanction. Individuals who                 Office of Safety and Security will
                                                                                      do not complete sanctions for this reason may                  ordinarily enforce this restriction
    22
                                                                                                     STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
      by issuing a no trespass letter to the      discretion of the SHC.
      suspended individual and by adding the      c. In the case of a first offense the
      individual’s name to the trespass list it   administrative notation of honor probation
      maintains.                                  may not appear on the violator’s official
      iii. Students who are suspended are         transcript, held in the Office of the Registrar,
      expected to vacate their College            but will be released with other academic or
      residence within two business days          disciplinary information upon the violator’s
      of notification being delivered to the       written request, but only when the SHC notes
      campus mailroom by the SHC. It is           in its decision letter that the findings and
      the student’s responsibility to consult     sanctions are meant for “external report.”
      with the Department of Residential          d. Failure to comply with the sanctions
      Education to clarify any questions about    imposed by the Committee shall result in a
      its guidelines for properly vacating a      Failure to Comply complaint filed with the
      housing unit.                               Oberlin College Judicial System. In the event
      The sanction of suspension will             that such a complaint is filed, the content of
      be a part of a student’s permanent          the case file including correspondence between
      disciplinary record, and part of            Committee members and the respondent
      the student’s academic record and           may be offered to the Judicial Coordinator as
      transcript for the term of suspension.      documentary information.
      In the event a student withdraws            e. In the case of a second violation, the
      from the College prior to the end of        Committee is urged to adopt a sanction
      the term of suspension, the penalty         of suspension, or dismissal. In the case of
      will remain on both the permanent           a graduating senior, suspension may be
      academic and disciplinary records.          substituted by refusing to allow the violator to
      “Normally, suspended students may           participate in commencement exercises and/or
      not earn credits toward their Oberlin       delaying by a semester or more the awarding
      degree until after they have been           of an Oberlin degree.
      reinstated at Oberlin College. … Under
      special circumstances, a suspended          f. If a degree is withheld or a student is
      student may be permitted to transfer        suspended or dismissed as a result of being
      credit for academic work done at            found responsible for an Honor Code
      another school—during the period of         violation, the sanction will be retained as
      suspension—toward his or her Oberlin        part of the permanent Honor System record
      degree. However, the student must           held in the Office of the Dean of Students.
      receive permission in advance of taking     In addition, the sanctions shall be recorded
      coursework at another school, and must      on the respondent’s official transcript and
      make arrangements for the transfer of       reflect that the sanction is the result of an
      credit prior to enrolling in the courses    Honor Code violation for the term of the
      to be transferred. Students seeking         sanction. After the term of the sanction has
      transfer credit must apply in writing to    been fulfilled, normally the notation will
      the Dean of Studies.” For more detailed     be removed from the transcript; however,
      information about the process see:          all suspensions will remain a part of the
      <www.oberlin.edu/dstudies/standing>         individual’s permanent Honor System record.
                                                  As noted in 6.a. above, if a student who has
   (9) Dismissal: The permanent termination       been suspended withdraws from Oberlin
   of student and degree-candidate status         College before the term of suspension ends,
   at Oberlin College. This sanction may be       then the notation of suspension shall remain
   imposed only in the most serious of cases,     on the individual’s transcript permanently.
   or when a student has been suspended           The Office of the Dean of Students shall
   previously and commits another offense         release this information with other academic
   determined to constitute grounds for           or disciplinary information upon the violator’s
   imposition of a second suspension. This        written request.
   sanction will permanently remain on a
   student’s academic record.                     g. If, in response to a second offense,
                                                  the Student Honor Committee imposes
b. The above sanctions may be assigned            sanctions other than those urged in section
individually or in combination at the                                                                           23
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                       6.a., the sanctions will only be recorded                  deadline.
                                                                                       on the individual’s Honor System record.                   d. Upon receiving an appeal letter the Relevant
                                                                                       Such sanctions shall be released with other                Dean has the authority to uphold, reduce or
                                                                                       academic or disciplinary information upon the              increase the sanctions imposed. Prior to rendering
                                                                                       individual’s written request for up to seven (7)           a decision in response to an appeal the Relevant
                                                                                       years following the notification of the findings             Dean (or the Relevant Dean’s designee) will
                                                                                       of the original hearing panel.                             review the case file and investigate to determine
                                                                                    7. APPEAL                                                     whether the appeal is substantive. The Relevant
                                                                                        a. Appeals may be granted for four reasons:               Dean shall give deference to the recommendations
                                                                                                                                                  made by the Student Honor Committee and
                                                                                          (1) A mishandling of the case from a
                                                                                                                                                  approved by the Faculty Honor Committee when
                                                                                          procedural standpoint.
                                                                                                                                                  responding to appeals. Deviations from prescribed
                                                                                          (2) A sanction grossly disproportionate to the          procedures will not necessarily invalidate a
                                                                                          violation(s).                                           decision or proceeding, unless the Relevant
                                                                                          (3) New information not reasonably available            Dean determines that significant prejudice to
                                                                                          at the time of the hearing.                             the respondent may result from a decision to
                                                                                                                                                  uphold the recommendation of the Student Honor
                                                                                          (4) A decision made in the absence of a
                                                                                                                                                  Committee as approved by the Faculty Honor
                                                                                          respondent who missed the original hearing
                                                                                                                                                  Committee. When the sanctions for an offense
                                                                                          because of a documented emergency that
                                                                                                                                                  include suspension or dismissal, the sanctions
                                                                                          could not reasonably be reported prior to the
                                                                                                                                                  may only be reduced when the Relevant Dean
                                                                                          scheduled hearing.
                                                                                                                                                  (following consultation with representatives
                                                                                       b. Only respondents have the right to appeal.              of the hearing panel and the Faculty Honor
                                                                                       c. The respondent may appeal in writing to the             Committee who recommended the original
                                                                                       Dean of the College or of the Conservatory within          decision) determines the sanctions to be grossly
                                                                                       ten (10) business days after the student has been          disproportionate to the offense.
                                                                                       notified of the decision via registered campus mail         e. The Relevant Dean is urged to communicate the
                                                                                       (or registered U.S. mail during a Recess Period            appeal decision to the respondent, complainant,
                                                                                       and the letter is mailed to an off-campus address.)        and the SHC within ten (10) business days,
                                                                                       The letter to the Dean from the respondent                 together with a brief rationale. Recess Periods
                                                                                       must indicate which of the four reasons above is           generally should not delay the response deadline.
                                                                                       pertinent and give a clear rationale explaining
                                                                                                                                                  f. In the event that the Relevant Dean upholds
                                                                                       why the appeal should be granted. The letter
                                                                                                                                                  the recommendation of the Student Honor
                                                                                       must be submitted under the cover of the appeal
                                                                                                                                                  Committee, an ultimate appeal may be made to
                                                                                       request form mailed to the respondent with the
                                                                                                                                                  the President of the College (or the President’s
                                                                                       final decision letter.
                                                                                                                                                  designee) in writing within ten (10) business days
                                                                                       Note: The date that the letter is delivered to the         of the Relevant Dean’s decision. Recess Periods
                                                                                       campus mailroom will begin the ten (10) business           do not stay the appeal submission deadline. The
                                                                                       day appeal period. It is the responsibility of             President’s decision (or that of the President’s
                                                                                       the respondent per College policy to check the             designee) is final.
                                                                                       personal OCMR box on a regular basis during
                                                                                       times when classes are in session (see section          8. RECORDS
                                                                                       V.Y Mailroom Regulations.) The respondent               It is the policy of the College not to release copies
                                                                                       is responsible for presenting the claim slip to         of disciplinary records, Honor System records and
                                                                                       mailroom staff in order to obtain the decision          proceedings, judicial case files, or investigative files to
                                                                                       letter. Failure to claim a decision letter may result   students or to third parties, unless required by law.
                                                                                       in a Failure to Comply complaint filed with the          Records are available for the student’s inspection in
                                                                                       Judicial System. When school is not in session          the Office of the Dean of Students upon submission
                                                                                       the default address is the most recent permanent        of a signed written authorization form. (For more
                                                                                       address on file with the Registrar, unless the           information regarding access to Honor System
                                                                                       respondent provides the Case Manager(s) a               records please see the full College Records Policy
                                                                                       preferred mailing address at or before the hearing.     in the Students’ Rights and Responsibilities AA. 5.
                                                                                       Respondents are required to complete and                Sections a and b.)
                                                                                       submit their appeal within ten (10) business days.         a. The full official record of the case including
                                                                                       Recess Periods do not stay the appeal submission           the respondent’s name shall be kept on file in the
     24
                                                                                                                      STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
Office of the Dean of Students. These files will                f. When a respondent is suspended, the
be accessible to the Student Honor Committee,                 respondent’s transcript shall normally reflect a
the Dean of Students, the Honor System Liaison,               notation of “Honor Code suspension” during the
and the divisional deans and their designees                  term of suspension, until the respondent is eligible
only as is consistent with applicable law and                 to be reinstated. See section F.6.a.(8) for more
the College’s policy on student records or other              detail. Notations of dismissal that result from
applicable College regulations pertaining to                  Honor System proceedings will remain on the
student privacy. The divisional deans, the Dean               transcript permanently, and the Honor System file
of Students and the Honor System Liaison to                   will be maintained permanently.
support the administrative efforts of these officers           g. The Student Honor Committee Coordinator
may maintain an abridged working record of                    shall maintain, update annually, and provide to
cases containing the respondent’s name and case               the Honor System Liaison in the Office of the
number.                                                       Dean of Students a database including at least
b. Honor System records will be maintained                    the names of respondents, charges, Committee
separately from the records of other College                  findings, and sanctions imposed. The database
disciplinary systems such as the Judicial System.             will be used to help the Dean of Students (or the
However, as noted in section F.4.f. of this Charter           dean’s designee) to complete dean certification
the Dean of Students or designee is authorized                forms and letters in response to a written request
to review information regarding findings and                   of a respondent.
sanctions in current or prior cases that may
require administrative coordination among the          G. Revisions and Modifications
systems so that each system’s sanctions may be
                                                          1. The Honor System Charter may be amended by
fully and effectively enforced.
                                                          a two-thirds vote of the Committee, subject to the
c. When the SHC is satisfied that the sanctions            approval of the student governing body, the Student
for a first offense have been fulfilled, the notation       Life Committee, and the General Faculty (or the
of probation shall remain on the violator’s Honor         General Faculty Council.)
System record held in the Office of the Dean of
                                                          2. The Honor System will be reviewed every year
Students. It shall be noted that the action was
                                                          ending in 3, 6, and 9 using a process approved by the
taken as a result of a first violation of the Honor
                                                          Dean of Students. The SHC is encouraged to conduct
Code. When the decision letter for a case contains
                                                          an informal review each year to determine whether
the designation “for external report,” the file will
                                                          minor amendments are needed.
be maintained permanently. If the letter does not
indicate that the decision is for external report,
then the file along with any audio recordings
                                                       II. Student Governance and Activities
associated with it will be destroyed seven (7) years
following the notification of the findings of the
original hearing panel in accord with section 8.b.
                                                       A. Eligibility
above.                                                 Any regularly enrolled full-time student is eligible for all
d. When a respondent has a diploma withheld,           recognized extracurricular activities; all others are not.
the sanction is noted on the transcript during
the time of the sanction. It shall be noted on         B. Student Government
the respondent’s transcript that the “diploma or       (Constitution of the Association)
degree is being withheld pending a disciplinary        Passed by a vote of the student body and by the General
process.” The honor system file will be                 Faculty on April 15, 1997. (The Constitution was
maintained permanently.                                amended minimally in spring 2006 and approved for
e. If the notation of a penalty is to be retained      publication by the Dean of Students and the President’s
permanently on the student’s Honor System              Offices.)
record in the Office of the Dean of Students (as
                                                       PREAMBLE
provided under section d. above), the record
of the case likewise shall be kept permanently.        We, the students of Oberlin College, hold that those who
Otherwise this record (including any associated        are affected by the decisions of a community should be
audio recordings) shall be destroyed seven (7)         involved in the shaping of those decisions. Therefore,
years following the notification of the findings of      we establish this Constitution to promote student
the original hearing panel.                            interests, to enhance dialogue and understanding within
                                                       the student community and the larger Oberlin College
                                                                                                                                 25
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                   community, and to coordinate the direct participation of         a. Serve as an officer.
                                                                                   students in the governance of Oberlin College.                   b. Serve on a Faculty or Administrative
                                                                                   ARTICLE I: PURPOSE AND MEMBERSHIP                                Committee.
                                                                                   The purpose of this Constitution is to define the structure       c. Serve on the General Faculty.
                                                                                   and powers of the governance organizations of the                d. Serve on the College Faculty, if applicable.
                                                                                   students of Oberlin College, whom are hereafter referred         Senators from specific committees, as stated in the
                                                                                   to as ‘the student body.’                                        College Faculty by-laws, serve as members of the
                                                                                   For the purposes of this Constitution, all persons who are       College Faculty.
                                                                                   enrolled as full- or part-time students in the Conservatory      e. Attend all Senate, faculty and administrative
                                                                                   of Music and/or the College of Arts and Sciences are             committee meetings, and working group meetings
                                                                                   considered to be members of the student body and are             of which the senator is a member in accordance
                                                                                   eligible to be members of any organization established by,       with the Senate attendance policy.
                                                                                   or under the authority of, this Constitution.
                                                                                                                                                    f. Perform publicity and communication with the
                                                                                   ARTICLE II: THE STUDENT SENATE                                   student body.
                                                                                     Section 1: The Purpose of the Student Senate                   g. Hold weekly office hours.
                                                                                     The Student Senate is the central governance
                                                                                     organization for the student body. It is the principal         h. Contribute to the legislative work of Senate.
                                                                                     advocate for the interests of the student body as a            i. Failure to execute these duties is cause for
                                                                                     whole to the Oberlin administration and faculty, and           removal, in accordance with Article II, section 10.
                                                                                     ensures effective student participation in the faculty      Section 5: Elections
                                                                                     governance system. The Senate is a central forum for           a. Fifteen senators are elected at-large from the
                                                                                     common dialogue within the student community,                  members of the student body, with staggered
                                                                                     and for the development of legislation to actualize            elections during the fall and spring semesters.
                                                                                     common goals. The Senate is responsible for ensuring
                                                                                     the coordination, effectiveness, and accountability of         b. Candidates are encouraged to seek
                                                                                     all student government organizations.                          endorsements from student organizations,
                                                                                                                                                    residence halls, or co-ops. Such endorsements are
                                                                                      The Senate also encourages and supports student               printed on the ballot along with the candidate’s
                                                                                      organizations, initiatives, and activities.                   name, and on published candidate statements.
                                                                                      Section 2: Student Senate Composition                         Candidates may be endorsed by more than one
                                                                                      The Senate will be composed of 15 senators, elected           organization. Organizations may endorse as many
                                                                                      at large from the members of the student body, at             candidates as they see fit, and may use any criteria
                                                                                      least one of which will be a Conservatory of Music or         for making their endorsements. Each organization
                                                                                      Double- Degree student.                                       may determine (by the decision-making process set
                                                                                      Section 3: Responsibilities of Student Senate                 out in their charter) the procedures for endorsing
                                                                                      The Senate will:                                              candidates. The Senate must be informed of
                                                                                                                                                    those procedures so that it can ensure the validity
                                                                                          a. Represent the student body in College                  of endorsements. Organizations and endorsed
                                                                                          governance and pursue the adoption of policies            candidates may place commitments on one
                                                                                          that are beneficial to the student body.                   another, but a senator, once elected, may not be
                                                                                          b. Provide a forum for constructive dialogue and          removed by an endorsing organization.
                                                                                          decision making that is inclusive of all students.        c. The Senate must hold elections within the
                                                                                          c. Appoint and remove student members of                  first three weeks of the start of classes. The
                                                                                          working groups and faculty and administrative             Operations Manager coordinates the nomination
                                                                                          committees (see Article II, sections 9-15).               period, which will last at least eight days after
                                                                                          d. Create and abolish working groups.                     the announcement calling for nominations. The
                                                                                                                                                    Operations Manager shall also coordinate the
                                                                                          e. Approve charters of student organizations.             elections, which last for five days or until quorum
                                                                                          f. Serve as the board of appeal for the Student           for the election has been met, whichever is longer.
                                                                                          Finance Committee (see Article II, section 11).           d. For quorum to be met in a regular fall or spring
                                                                                          g. Approve Senate by-laws.                                election, 20 percent of the student body must vote.
                                                                                          h. Elect officers (see Article II, sections 6-7).          Quorum for a vacancy-filling election is 10 percent
                                                                                                                                                    of the student body.
                                                                                      Section 4: Responsibilities of Student Senators
    26                                                                                The responsibilities of senators will be to:                  e. At the beginning of each semester, all who
                                                                                                                                                    are enrolled as full or part-time students in the
                                                                                                               STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
   Conservatory of Music and/or the College of Arts      d. Operations Manager, who coordinates elections
   and Sciences and are either current senators or       and runs an annual training retreat for the
   those whose Senate term is expiring shall serve as    Senate. The Operations Manager coordinates and
   the Interim Senate (see Article II, section 7).       keeps the Senate focused on its long-range plans,
   f. If all Conservatory or Double-Degree students’     specifically those adopted at the Senate retreat.
   Senate terms are expiring, the Interim Senate         Elections for Operations Manager must take
   will actively recruit Conservatory students to run    place by December 1 for Spring Semester and by
   for Senate. If at the end of a week of recruitment    May 1 for Fall Semester. The senator elected to
   no Conservatory candidates are found, the             Operations Manager must be in the first semester
   Conservatory requirement is void.                     of that person’s two-semester term and must not
                                                         have plans to graduate or take a leave of absence
   g. If all Conservatory or Double-Degree students’     the following semester.
   Senate terms are expiring, the top Conservatory
   vote-getter and the top other vote-getters become     e. Student Affairs Liaison, who coordinates
   senators. The requirement for a Conservatory or       the Senate referendum and Senate office hours,
   Double-Degree student does not affect vacancy-        administers the Senate e-mail account, and works
   filling elections.                                     to solicit student opinion.

   h. The Student Senate must call an election and       f. Technology Manager, who manages the Senate
   open nominations within one week if more than         web site, Senate e-mail account, and technology
   three seats are vacant.                               support.

Section 6: Officers                                       g. Forum Coordinator, who is in charge of the
The officers of the Senate shall be elected during the    organization and who conducts forums and other
first meeting of the full Senate, with the exception of   Senate-sponsored events and community-building
the Operations Manager.                                  activities.

The officers are as follows:                              h. Publicity Coordinator, who is in charge
                                                         of publicity, including the publication and
   a. Liaison, who is a Senate spokesperson              distribution thereof, regarding Senate events and
   in communication with the staff, faculty,             activities, and who advertises nominations for
   administration, alumni, and trustees of Oberlin       Senate elections.
   College, as well as the greater community.
   In specific instances, the Liaison may extend          i. Outreach Coordinator, who is in charge of
   this role to the Associate Liaison. The Liaison       the bulletin board, the Senate newsletter, and
   coordinates the legislative work of Senate and        additional outreach, publicity, and electronic
   the Advisory Councils. Any legislation needing        correspondence regarding Senate information.
   further approval or action will be delivered to the   The Outreach Coordinator is in charge of
   appropriate committee or administrator by the         communication with existing campus publications
   Liaison.                                              and media. The Outreach Coordinator will
                                                         publicize all passed legislation to the student
   b. Associate Liaison, who works closely with the      body.
   Liaison to coordinate the legislative work of the
   Senate and Advisory Councils. The Associate           j. Membership Coordinator/Treasurer, who serves
   Liaison coordinates student involvement and           as the Senate treasurer, manages the Senate office
   activism with regard to the Senate’s legislative      and Senate mailbox, monitors the attendance of
   work and the Advisory Council. The Associate          senators, and is responsible for Senate payroll and
   Liaison coordinates regular full Senate meetings      individual senator accountability.
   with relevant administrators. If the Liaison is       k. Committee Coordinator, who monitors the
   absent from any capacity where the Liaison has ex     attendance of student members of Advisory
   officio status, the Associate Liaison shall serve as   Councils and of student members of faculty,
   acting Liaison.                                       administrative, and ad hoc committees. The
   c. Recording Secretary, who keeps the agenda and      Committee Coordinator coordinates appointment
   coordinates taking minutes for Senate meetings.       interviews and recommends appointments
   The Recording Secretary will distribute copies        and removal to the Senate. The Committee
   of all passed legislation to the General Faculty      Coordinator serves as the liaison to student
   through the General Faculty Council, to the Dean      members of committees.
   of Students, to the Board of Trustees, and to the     l. Student Finance Chair, who chairs the Student
   Secretary of the College.                             Finance Committee.
                                                                                                                          27
                                                                                   students’ rights and responsibilities (cont.)
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                                                                                       m. Organization Liaison, who is the Senate’s               position on a College, Conservatory, or General
                                                                                       principal liaison to all student organizations,            Faculty Committee for the following semester.
                                                                                       ensuring that organizations are informed of and            The Committee Coordinator shall organize all
                                                                                       have the opportunity to be involved in the work            other appointments (see Article II, section 9).
                                                                                       of student government bodies. The Organization             d. The Interim Senate shall act as an elections
                                                                                       Liaison coordinates prompt consideration of                committee in the fall, with the Operations
                                                                                       organization charters.                                     Manager coordinating the election. Senators
                                                                                       n. Governance Chair, who ensures that                      whose term is expiring and are seeking re-election
                                                                                       senators, student committee members, and the               shall not serve as part of the elections committee.
                                                                                       college community are informed about campus             Section 8: Legislation
                                                                                       governance. The Governance Chair shall act as a            a. The Senate will consider adopting legislation
                                                                                       resource for senators and students on the college          on any issue of concern to students or referred to
                                                                                       governance system. The Governance Chair shall              it by working groups, student organizations, or
                                                                                       coordinate a project each year during orientation          faculty committees.
                                                                                       to teach new students about the campus
                                                                                       governance system and activism.                            b. Any legislation needing further approval will
                                                                                                                                                  be delivered to the appropriate committee or
                                                                                       o. Process Coordinator, who will publish the               administrator by the Liaison. Due to the Senate’s
                                                                                       Senate by-laws and coordinate by-law revisions.            role as the principal legislative body of the student
                                                                                       The Process Coordinator will keep the Senate               community, committees should promptly consider
                                                                                       handbook up to date and look into Senate                   any referred legislation and distribute it to their
                                                                                       reforms. The Process Coordinator shall act as a            members through normal committee procedure.
                                                                                       resource on Senate’s operating procedures.
                                                                                                                                                  c. The Senate will publicize all passed legislation
                                                                                       p. The experience and expertise of the Senate              to the student body. The Senate will distribute
                                                                                       membership as well as Senate priorities vary.              copies of all passed legislation to the General
                                                                                       Therefore, the Senate may amend the above officer           Faculty through the General Faculty Council, to
                                                                                       positions, both in number and content, to best             the Dean of Students, to the Board of Trustees,
                                                                                       suit the individual Senate’s needs, at its Retreat or      and to the Secretary of the College.
                                                                                       at the first meeting of the full Senate. This may be
                                                                                       done by a majority vote. These amendments will          Section 9: Student Appointments
                                                                                       be considered as an interim agreement that will         The Senate has the power to appoint all student
                                                                                       last for one semester.                                  members of faculty, administrative and ad hoc
                                                                                                                                               committees, and working groups.
                                                                                       q. The Senate may amend the above officer duties
                                                                                       and titles with a two-thirds vote.                         a. At the first full Senate meeting, the senators
                                                                                                                                                  elected that semester will sign up to fill one
                                                                                    Section 7: Interim Senate                                     position on any College, Conservatory, or
                                                                                    The Interim Senate consists of all who are enrolled           General Faculty committee on which there are
                                                                                    as full or part-time students in the Conservatory of          open student seats. All senators are expected to
                                                                                    Music and/or the College of Arts and Sciences and             serve on at least one of these committees, and
                                                                                    are either current senators or those whose Senate             they should choose committees based on their
                                                                                    term is expiring.                                             interest, experience, and time commitment. Only
                                                                                       a. From the end of one semester until the                  senators who are Conservatory or Double-Degree
                                                                                       election of senators the following semester, the           students will take seats on Conservatory Faculty
                                                                                       Interim Senate shall serve three main functions:           committees, and only senators who are Arts and
                                                                                       conducting appointments, educating the                     Sciences or Double- Degree students will take
                                                                                       student body about campus governance during                seats on College Faculty committees. In the event
                                                                                       orientation, and conducting elections for other            that more senators sign up for a committee than
                                                                                       senators.                                                  the number of seats that are available, the Senate
                                                                                       b. The Interim Senate will meet at least once              will hold an election to fill those seats.
                                                                                       before the end of the semester to elect the interim        b. Each senator will hold a seat on the General
                                                                                       officers for the following semester, to choose              Faculty. If a senator is unable to serve on the
                                                                                       someone to coordinate Senate activities over the           General Faculty due to an academic conflict,
                                                                                       summer, and to plan for any student government             the Senate shall appoint a replacement from the
                                                                                       business that must be dealt with before elections.         student body.
                                                                                       c. Each Interim senator may sign up to fill one             c. Upon Senate request, student members of
    28
                                                                                                                  STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
   faculty or administrative committees are members         exceptions to the removal process described in
   of relevant working groups, unless the Senate            this section.]
   determines that it is not necessary for the student   Section 11: Student Finance Committee
   members of a committee to participate.                The members of the Student Finance Committee
   d. The Committee Coordinator shall advertise          (SFC) are appointed by the Senate to allocate the
   all open seats to the student body and coordinate     Activity Fee. Members are chosen from the student
   the interview process following the senators’ seat    body at large, with the exception of a chair, who will
   selection. Committee seats that remain open after     be the Student Finance Chair of the Senate.
   the semester’s appointments process is completed         a. Five of the seven members of the SFC will be
   may be filled by senators. If more senators wish to       appointed in the spring prior to their year of
   become members of a committee than there are             service. The Senate will elect the Student Finance
   seats available, the appointments will be decided        Chair, and will appoint a first-year student in the
   by a vote of the Senate.                                 fall.
   e. Before the end of the spring semester, the            b. An organization may appeal its SFC budget
   Senate will appoint students to the SFC, Judicial        allocation to the Senate after completion of the
   Board, Community Board, Honor Committee,                 SFC’s regular budgeting process. An organization
   Forum Board, and Student Union Board. Seats              must decide to initiate an appeal using the
   should be reserved on all other regular faculty,         decision-making process set out in its charter. The
   administrative, or ad hoc committee until after          Senate should agree to hear an appeal only if the
   the fall election. [Note: Sections 11-14 below           organization can demonstrate that the SFC has
   outline exceptions to the appointment process            used its power unfairly or in an arbitrary manner.
   described in this section.]
                                                            c. Members of the SFC are invited to attend the
   f. At least two senators must be present at an           Senate meeting when an appeal is heard.
   interview to recommend an appointment.
                                                            d. If the Senate finds that an appeal is legitimate,
   g. Any committee may designate up to two of              it may recommend to the SFC that it make an
   its members as non-voting representatives to             alternative budget allocation. If the SFC rejects
   participate in interviews for student seats on that      the recommendations, the organization may
   committee. More representatives may be allowed           appeal to the Senate once more. In the case of a
   at the discretion of the Senate.                         second appeal, the decision of the Senate is final.
Section 10: Removal of Student Appointee                    e. Senators may not vote on appeals from
The Senate has the power to remove any student              an organization that has given them a ballot
member of a faculty or administrative committee, the        endorsement. Neither the Student Finance Chair
Senate, or working groups.                                  nor the Organization Liaison may vote on any
The Committee Coordinator will record attendance            SFC appeal.
of student members of committees. The Membership            f. No senator who is a member of the SFC
Coordinator will record attendance of senators and          may vote on an SFC budget or ad hoc request
members of Advisory Councils.                               from an organization that has given them a
   a. The Membership Coordinator may recommend              ballot endorsement, nor may they chair an SFC
   removal of senators from the Senate, a committee,        discussion of the request.
   or a working group for poor attendance, but              g. The Student Senate may not appeal its own
   not for ideological reasons. The Committee               budget.
   Coordinator may recommend removal of student
   members from a committee or working group for            h. The Student Senate may not remove members of
   poor attendance, but not for ideological reasons.        the SFC as it can other committees.
   If a student assigned to a working group fails to     Section 12: Forum Board
   attend, that student may be removed from his or       The Student Senate will appoint all members of the
   her faculty and administrative committee seats.       Forum Board.
   b. The Membership Coordinator may recommend              a. Five members of the Forum Board will be
   that a senator be removed for not participating in       selected from the student body in the spring prior
   publicity campaigns, and for not holding weekly          to their year of service. A membership term lasts
   office hours.                                             for one academic year.
   c. A removal is enacted by a two-thirds vote of          b. The Student Senate may not remove members of
   the Senate. [Note: Sections 11-14 below outline          the Forum Board as it can other committees.
                                                                                                                             29
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                       c. The Senate shall not hear budget appeals from            least once per month. The newsletter may be
                                                                                       the Forum Board.                                            distributed in any form that will widely reach
                                                                                    Section 13: Judicial/Community Board                           the student body, including paper or electronic
                                                                                    Appointments                                                   mailings, etc.
                                                                                    The members of the Judicial Board and the student              f. The Senate must publicize any open seats on
                                                                                    members of Community Board will be appointed in                faculty and administrative committees.
                                                                                    the spring by the Student Senate, in accordance with        Section 19: Compensation for Members of Student
                                                                                    Student Rights and Responsibilities, Section IV, E,         Government
                                                                                    sections 2 and 3 of the Student Regulations, Policies,      Compensation for members of the student
                                                                                    and Procedures.                                             government found eligible by this Constitution will
                                                                                       a. The Student Senate may not remove members             be paid through an hourly wage. The wage shall be
                                                                                       of the Judicial or Community Boards, as it can the       set at the minimum wage on the student employment
                                                                                       members of other committees.                             pay scale.
                                                                                    Section 14: Honor Committee Appointments                       a. Members of the student government found
                                                                                    The members of the Honor Committee will be                     eligible to receive compensation must fulfill all of
                                                                                    appointed in the spring by the Student Senate, in              their duties outlined in this Constitution and the
                                                                                    accordance with Student Rights and Responsibilities            charters of their respective institutions. Members
                                                                                    Section II, E, section 4. a.-g. of the Student                 cease to receive compensation upon removal from
                                                                                    Regulations, Policies, and Procedures.                         their respective institution.
                                                                                       a. The Student Senate may not remove members of             b. Members of the student government found
                                                                                       the Honor Committee as it can other committees.             eligible to receive compensation shall be paid
                                                                                    Section 15: Student Union Board Appointments                   directly from the Student Activity Fee budget.
                                                                                    The members of the Student Union Board will                    Student government institutions must apply
                                                                                    be appointed in the spring by the Student Senate,              to their respective budgeting organization
                                                                                    in accordance with the Student Union Board                     for additional funding, as outlined by this
                                                                                    constitution.                                                  Constitution.

                                                                                    Section 16: Plenary Sessions                                   c. The student government members found
                                                                                    The Senate will meet in plenary sessions no more               eligible by the Association of Students to
                                                                                    than two weeks apart.                                          receive compensation are the Senators of the
                                                                                                                                                   Student Senate and the members of the SFC.
                                                                                       a. The Internal Secretary will take items for the           Each government institutions’ eligibility for
                                                                                       agenda of each meeting. Any senator may add an              compensation must be reaffirmed biannually. A
                                                                                       item to the agenda.                                         minimum of fifty percent of students must vote,
                                                                                       b. The facilitation of Senate meetings will rotate          and a majority must approve.
                                                                                       between all Senate members on a volunteer basis.
                                                                                                                                             ARTICLE III: WORKING GROUPS
                                                                                       c. Senate meetings will follow the principles           Section 1: Purpose
                                                                                       of the Feminist Process, promoting inclusive            Working groups are the principal forum for students
                                                                                       conversation and striving toward consensus.             to formulate recommendations and proposals
                                                                                    Section 17: Quorum                                         to the administration, Senate, and faculty and
                                                                                    The quorum for voting in the full Senate is 10             administrative committees on a particular set of
                                                                                    senators, if called by a senator.                          issues. A working group may consist of senators,
                                                                                    Section 18: Accessibility of Proceedings                   student members of faculty and administrative
                                                                                    The Senate’s proceedings must be accessible and well       committees, and other students and non-voting
                                                                                    publicized to the student body.                            faculty and administrators appointed by the Senate.
                                                                                                                                               Working groups may, as appropriate, involve the
                                                                                       a. All Senate meetings must be open to any              community in their work by holding public meetings
                                                                                       member of the student body.                             and consulting with faculty members, students, and
                                                                                       b. Senators must hold regular open office hours.         staff with expertise or interest in an issue area.
                                                                                       c. The Senate must publicize its agenda and              Section 2: Creation
                                                                                       minutes, and provide for student input.                  Working groups are created by the Student Senate to
                                                                                       d. The Senate must publicize attendance and vote         work on legislative activities. They are established by
                                                                                       charts.                                                  a majority vote of the Senate.

                                                                                       e. The Senate must publish a newsletter at               The Senate determines which senators, faculty
    30
                                                                                                                        STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
   committee student members, individual students, and            publications.
   administrators serve on a particular working group.
   Section 3: Membership                                      Section 4: Amendments to Student
   The makeup of working groups must include a                Organization Charter
   minimum of one senator. If that senator is the entire      The charter of a student organization may be
   makeup of the group, the senator should be open to         amended by the respective organization, subject to
   consultation and seek input collaboratively.               approval by the Senate, Student Life Committee and
   The Senate may appoint student members of faculty          General Faculty.
   or administrative committees as members of a
                                                           ARTICLE VI. POWERS
   working group.
                                                           Nothing in this Constitution prevents the General
   The Senate may appoint faculty or staff members         Faculty, the President of the College, or the Board of
   to sit on working groups as ex officio, non-voting       Trustees from acting with the powers accorded to them
   members. Working groups may invite other students,      by the by-laws of Oberlin College. This Constitution
   staff, and faculty members to attend meetings as        supersedes and overrides any previous Constitutions,
   guests.                                                 charters, and regulations.
ARTICLE IV: REFERENDA AND
CONSTITUTIONAL CHANGE                                      C. Student Organizations, Clubs, Associations,
  Section 1: How to Call for a Referendum                  Publications
  A referendum can be called by a majority vote of the     Any group of students is free to organize for any purpose
  Senate or by a petition with 100 student signatures      in accordance with the regulations of Oberlin College.
  presented to the Senate. Petitioners should have         Advisors to student organizations will be chosen or
  a topic on the petition that is a singular phrase        approved annually by the organizations concerned. All
  or clause and in line with the preamble to this          student organizations are subject to the by-laws of the
  constitution.                                            Student Senate and in concurrence with the General
   Section 2: Results                                      Faculty Student Life Committee and the General Faculty.
   The Senate and its working groups are compelled to      All procedures related to the initiation of new charters,
   consider the results of any referendum.                 the amendment of existing charters, or the re-initiation
   Section 3: Constitutional Change                        of inactive charters should be presented by the student
   Amendments that significantly change the structure       organization, and should be directed to the Wilder
   or intent of this Constitution must pass a student      Student Union office. All charters and their amendments
   referendum. A minimum of 50 percent of students         are subject to the approval of the Student Senate, the
   must vote, and a majority must approve the              General Faculty Student Life Committee, and the
   amendment.                                              General Faculty. Copies of all charters are on file at the
                                                           Student Union.
   Section 4: Senator Removal Via a Referendum
   A senator may be removed by a student referendum.       All student organization funds are subject to the
   For the referendum to pass, 20 percent of students      provisions of the Student Financial Charter.
   must vote and two-thirds of those voting must
   approve the referendum.                                 D. Secret Societies
ARTICLE V: STUDENT ORGANIZATIONS                           No secret society is allowed at Oberlin, and no other
AND ASSOCIATION                                            societies or self-perpetuating organizations are allowed
  Section 1: Organizing Groups                             among students, except by permission of the faculty. This
  Any group of students is free to organize for any        is to be understood to include social and rooming-house
  purpose in accordance with the regulations of            clubs.
  Oberlin College.
                                                           E. Athletics
   Section 2: Advisors
   Advisors to student organizations will be chosen or     The supervision and control of official athletic activities
   approved by the organizations concerned.                of the College is the responsibility of the Department of
                                                           Athletics and Physical Education. The Department has
   Section 3: Publications
                                                           the counsel and assistance of an Advisory Committee on
      a. Students may publish newspapers, journals,
                                                           Athletics consisting of members of the General Faculty
      magazines, or other publications as they wish.
                                                           and students.
      b. The Senate or College authorities may not
                                                           Oberlin College is a member of the North Coast Athletic
      exercise censorship over the content of these                                                                                31
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                   Conference and the National Collegiate Athletic                   Students who are enrolled have the right to attend
                                                                                   Association. The rules of the College and of these                functions and to use all facilities and services.
                                                                                   conferences and associations govern intercollegiate
                                                                                   athletics for men and women.
                                                                                   No student may officially represent Oberlin College in any
                                                                                   intercollegiate athletic contest without the prior approval    D. Freedom of Expression and Scholarship
                                                                                   of the Department of Athletics and Physical Education.
                                                                                                                                                     1. PROTECTION OF INDIVIDUAL RIGHTS
                                                                                                                                                     Learning and scholarship are at once individual and
                                                                                   III. Student Bill of Rights                                       collective activities. We as a community encourage
                                                                                                                                                     and protect free inquiry and the open exchange of
                                                                                   A. Philosophy                                                     facts, ideas, and opinions. Students are free to take
                                                                                                                                                     exception to views offered in courses of study and to
                                                                                   It is understood that Oberlin students are adults.
                                                                                                                                                     reserve judgment about debatable issues.
                                                                                   Therefore, Oberlin College does not act in loco parentis.
                                                                                   The College provides students with the freedom and                2. RESPECT FOR THE COMMUNITY OF SCHOLARS
                                                                                   encouragement to make decisions and requires them to              The collaborative nature of scholarship demands
                                                                                   assume responsibility for and accept the consequences of          that individuals recognize and acknowledge the
                                                                                   their behavior. With self-governance comes an obligation          authorship and priority of ideas and information
                                                                                   to participate in a system of regulations conducive to            used in their own work. In addition, individuals
                                                                                   teaching and learning, which protects the rights, safety,         should be tolerant of differences in opinion, respect
                                                                                   and property of others, and which ensures the orderly             the convictions of others, and protect the rights of all
                                                                                   functioning of the College. It is our aim to construct            to pursue diverse lines of inquiry. Finally, students
                                                                                   and implement these regulations in an educational,                should respect the rights of others to the privacy and
                                                                                   developmental, and community-based framework.                     solitude they require for study.

                                                                                   B. Preamble                                                       3. ACADEMIC EVALUATION
                                                                                                                                                     Students are responsible for understanding the
                                                                                   Oberlin College exists as an educational community in
                                                                                                                                                     policies and grading procedures of classes in which
                                                                                   which free inquiry and free expression are indispensable.
                                                                                                                                                     they are enrolled. Students who believe that they have
                                                                                   Any assertion of rights and freedoms implies a willingness
                                                                                                                                                     been subject to unfair or discriminatory academic
                                                                                   to assume responsibilities. The College community, in
                                                                                                                                                     evaluation by faculty members are encouraged to
                                                                                   moving to protect individual liberty, expects the following
                                                                                                                                                     discuss the matter fully with their instructors. Faculty
                                                                                   from each of its members: recognition of the primarily
                                                                                                                                                     should be prepared to explain the rationale for their
                                                                                   academic purposes of the institution, concern for the
                                                                                                                                                     grading. When a resolution is not possible through
                                                                                   rights and freedoms of others, and commitment to the
                                                                                                                                                     such informal discussion, students may take the
                                                                                   rule of reason in settling disputes. The purpose of the
                                                                                                                                                     matter to the chair of the relevant department or, if
                                                                                   delineation of rights, freedoms, and responsibilities that
                                                                                                                                                     they are not satisfied, to the appropriate Dean of the
                                                                                   follows is to foster learning and the free exchange of ideas
                                                                                                                                                     College or Conservatory.
                                                                                   within a cooperative academic community.
                                                                                                                                                  E. Expression and Inquiry in Campus Activities
                                                                                   C. Freedom of Access to Opportunities
                                                                                   and Resources                                                     1. EXPRESSION BY INDIVIDUAL STUDENTS AND
                                                                                                                                                     STUDENT ORGANIZATIONS
                                                                                      1. FINANCIAL AID                                               Students and student organizations are free to
                                                                                      The College provides financial aid through                      examine and discuss questions of interest to them
                                                                                      scholarships, grants-in-aid, work opportunities, and           and to express their opinions both publicly and
                                                                                      loans in order to attempt to meet the total financial           privately. Members of the College are expected to
                                                                                      needs of its students.                                         take responsibility for their expressions; anonymous
                                                                                      2. LEAVES OF ABSENCE                                           expressions are inimical to the free and open
                                                                                      Any student in good standing has the right to be               exchange of ideas.
                                                                                      granted a leave of absence from the College based on           2. GUEST SPEAKER POLICY
                                                                                      policies that are published and available.                     College organizations are free to bring to the
                                                                                      3. COLLEGE SERVICES, FUNCTIONS, AND                            College any guest speaker. The College may develop
                                                                                      FACILITIES                                                     procedures for orderly scheduling and presentation of
    32                                                                                                                                               speakers and other programs. Sponsors of speakers
                                                                                                                           STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
   should clearly state in their publicity the name of           as specified in the College’s nondiscriminatory policy.
   the sponsoring organization. Sponsorship of a guest           4. No organization shall be required to submit a
   speaker does not necessarily imply endorsement by             membership list to the College.
   the sponsoring group or the College.
                                                                 5. Affiliation with a non-college organization will
   3. STUDENT DEMONSTRATIONS                                     not of itself disqualify a student organization from
   Students may participate in any orderly                       institutional recognition.
   demonstrations that do not disrupt the operation
   of the College, endanger the safety of individuals,        H. Access to Information
   or destroy property. In any public demonstration,
   students are understood to speak only for themselves          1. INFORMATION REGARDING COLLEGE
   or for the student organizations they represent.              REGULATIONS
                                                                 Students have the right to access College policies and
   4. STUDENT MEDIA                                              regulations, which shall be published and readily
      a. The student media – such as student-produced            available. Students have the obligation to familiarize
      radio, newspapers, literary or opinion magazines           themselves with these regulations.
      or journals, video, and film – shall remain free of
      censorship and prior view of copy. Editor(s) and           2. INFORMATION REGARDING RECRUITMENT
      manager(s) are free to develop editorial policies          BY SERVICE AND EMPLOYMENT AGENCIES
      for each specific publication.                              The College will publish the names of companies
                                                                 and organizations that wish to come to Oberlin to
       b. Editors and managers of student media
                                                                 recruit for employees and the dates on which they
       are protected from arbitrary suspension and
                                                                 will recruit.
       removal from office because of student, faculty,
       administrative, or public disapproval of editorial
                                                              I. Participation in Institutional Governance
       policy or content.
                                                              Students, as well as faculty, staff, and all other officers
       c. All student media must explicitly state that the
       opinions therein expressed are not necessarily         of the College, must play a major role in campus
                                                              governance if the College is to thrive as a community
       those of the College community.
                                                              of scholars. Participation in institutional governance
       d. The freedom accorded student editors and            includes the following:
       managers recognizes adherence to the canons of
       responsible journalism and reporting, e.g., the           1. The freedom to express views on institutional
                                                                 policy.
       avoidance of libel, undocumented allegations,
       attacks on personal integrity, harassment, and            2. The right of students to be appropriately informed
       slanderous innuendo.                                      of decisions that may affect student life and the right
                                                                 to offer opinions of such decisions.
F. Confidentiality of Records                                     3. The right of students to propose a defined and
The College guarantees the confidentiality of student             formal means by which they may participate in the
records consistent with the regulations of the Family            formulation, application, and review of institutional
Educational Rights and Privacy Act (FERPA). (See                 policy.
Students’ Rights and Responsibilities Section V. Social          4. Making available descriptions of existing decision-
Conduct and Regulations, AA. )                                   making bodies within the formal structure of campus
                                                                 governance.
G. Associations and Organizations
   1. The College guarantees students the freedom             J. Civil Rights and Due Process
   to organize and join associations within certain           No part of these regulations are intended to abrogate the
   limitations relating to secret societies. (See Students’   civil rights of students, either as members of the College
   Rights and Responsibilities Section V. Social Conduct      or as members of the greater College community.
   and Regulations, C).
                                                                 1. CIVIL RIGHTS
   2. Student organizations are chartered according to
                                                                     a. Oberlin students are members of both the
   the established procedures of the Student Senate and
                                                                     College and the greater public communities. The
   the General Faculty.
                                                                     College supports students in the exercise of their
   3. Although organizations may set membership                      civil rights and the free exchange of ideas.
   criteria, these should have a basis in the functioning
                                                                     b. Students have the right to be free from
   of the organization and should not be discriminatory,
                                                                     harassment (as defined under the Code of                          33
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                       Conduct, in Students’ Rights and Responsibilities
                                                                                       Section IV, D.3) and harm for reasons of their
                                                                                       gender, gender identity, sexual orientation, race,
                                                                                       religion, national origin, ethnic identification,       IV. Judicial System
                                                                                       age, political affiliation, ideology, or physical or
                                                                                       mental disability.                                     A. Preamble
                                                                                       c. Students have the right to enjoy a reasonable       The purpose of the Oberlin College Judicial System is
                                                                                       degree of privacy, within the constraints imposed      to create an environment that is conducive to excellence
                                                                                       by living together in close quarters.                  within and outside of the classroom, that educates
                                                                                    2. DUE PROCESS                                            students about the relationship between their personal
                                                                                                                                              freedom and their responsibilities to their community,
                                                                                    Students at Oberlin College will be treated equally
                                                                                                                                              that promotes the orderly functioning of the community,
                                                                                    and fairly under the terms of the Judicial System.
                                                                                                                                              that holds all members of the community accountable for
                                                                                    Basic rights include:
                                                                                                                                              their behavior, and that promotes habits of effective and
                                                                                       a. A written statement of charges.                     engaged citizenship.
                                                                                       b. A meeting with the Judicial Coordinator to
                                                                                       clarify one’s rights and to understand the judicial    B. Definition of Terms
                                                                                       process.                                                  1. The term “College” means Oberlin College,
                                                                                       c. A formal hearing.                                      including the College of Arts and Sciences and the
                                                                                       d. The right to a formal review of the outcome.           Conservatory of Music.
                                                                                                                                                 2. For the purposes of the Oberlin College Judicial
                                                                                    3. FREEDOM FROM UNWARRANTED SEARCH
                                                                                                                                                 System, a “student” is defined as an individual who
                                                                                    Oberlin respects students’ right to privacy. The             has been offered – and has accepted – the opportunity
                                                                                    College and its officials abide by set procedures             to enroll in regular credit-bearing Oberlin College
                                                                                    pursuant to entering or searching College property           courses. Students who are not officially enrolled for a
                                                                                    leased by or assigned to students with the                   particular term but are participating in study abroad
                                                                                    understanding that this procedure in no way limits           or domestic exchange programs, or who are on leave
                                                                                    bona fide law enforcement for warranted searches.             from the College, remain subject to the College’s
                                                                                    (See Students’ Rights and Responsibilities, Section V.       Judicial System.
                                                                                    Social Conduct Regulations L. and M.)
                                                                                                                                                 3. The term “faculty member” means any person
                                                                                    4. RESPONSIBILITY AND THE LAW                                hired by the College to conduct classroom activities.
                                                                                       a. Oberlin students shall accept full responsibility      4. The term “College official” includes any person
                                                                                       for their own actions under federal, state, and           employed by the College, performing assigned
                                                                                       local laws. While reserving the right to criticize        administrative or professional responsibilities.
                                                                                       government policy and even, in the name of
                                                                                       conscience, to resist government decree, they shall       5. The term “staff member” means any person
                                                                                       recognize the rule of law and expect no special           employed by the College.
                                                                                       immunity on account of their student status.              6. The term “member of the College community”
                                                                                       Within the College community, students must               includes any person who is a student, faculty or
                                                                                       acknowledge the duly constituted role of trustees,        staff member, College official, or any other person
                                                                                       and the organized entities of the administration,         employed by the College. A person’s status in a
                                                                                       faculty and students in the political processes           particular situation shall be determined by the Office
                                                                                       of the College. Students shall abide by College           of the President, the Dean of the College, the Dean of
                                                                                       regulations and the decisions of the College’s            the Conservatory, or the Dean of Students.
                                                                                       judicial bodies.                                          7. The term “business day” ordinarily refers to a
                                                                                       b. When students incur penalties prescribed by            weekday (Monday through Friday) during those
                                                                                       civil authorities, they may also be subject to            weeks in which the College is in session, excluding
                                                                                       further discipline by the College Judicial Systems        vacations.
                                                                                       if there are distinct and clear College community         8. The term “College property” includes all land,
                                                                                       interests involved. The appropriate judicial body         buildings, facilities, and other property in the
                                                                                       will rule as to its jurisdiction in the case.             possession of or owned, used, or controlled by
                                                                                       c. When students of the College are charged with          Oberlin College (including adjacent streets and
                                                                                       a violation of federal, state, or local law, the          sidewalks). This definition shall not be interpreted to
   34                                                                                  College has no obligation to assist them.                 infringe on any appropriately recognized jurisdiction
                                                                                                                        STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
of the Oberlin City Police or other law enforcement        allegation presented to the Judicial Coordinator by a
officials.                                                  member of the College.
9. The term “organization” means any number
of persons who have complied with the formal            C. Jurisdiction
requirements for College recognition as a campus        Oberlin College holds its students accountable for their
organization.                                           behavior on campus. The College may also choose to
10. The term “Judicial Board” means the group of        address off-campus behavior whether that behavior
individuals appointed by the Student Senate and         constitutes a violation of local, state, or federal law, or a
authorized by the College to determine whether a        violation of College regulations if that behavior:
student has violated the rules and regulations and to      1. Occurs within public or private areas adjacent to
impose sanctions.                                          the campus.
11. The term “Community Board” means the group             2. Occurs in connection with a College-sponsored
of individuals authorized by the College to hear           event or when students are acting as representatives
defined categories of cases and to review cases heard       of the College.
by the Judicial Board.
                                                           3. Directly affects another member of the Oberlin
12. The term “review” refers to the process of             community.
reviewing a hearing upon request, and determining if
a new hearing shall be granted. The term “review” is    D. Code of Conduct
synonymous to the term “appeal.”
                                                        Students are expected to be responsible for their actions
13. The term “advisor” refers to a person assisting     and to conduct themselves in accordance with the
the complainant or respondent at a formal hearing.      Rules and Regulations of the College. Violation of the
This person must be a member of the Oberlin College     Oberlin College Code of Conduct shall be grounds for
community (staff, faculty member, or student).          disciplinary action. Violations include but are not limited
14. The term “shall” is used in the imperative sense.   to the following:
15. The term “may” is used in the permissive sense.        1. VIOLATIONS OF PUBLISHED REGULATIONS
16. The term “judicial coordinator” is (a) person(s)           a. Violations of the general rules and regulations
designated by the Dean of Students to be responsible           of the institution, College Policies or Faculty
for the administration of the overall Judicial System          Statements as published in the Rules and
and the rules and regulations thereof.                         Regulations or any other official institutional
                                                               publication, excepting those that fall under the
17. The term “policy” is defined as a written
                                                               jurisdiction of the Honor Code or the Sexual
regulation of the College as outlined in, but not
                                                               Offense Policy.
limited to, the published Rules and Regulations.
                                                               b. Violations of local, state, and federal laws or
18. The term “complainant” refers to the
                                                               regulations proscribing conduct or establishing
individual(s) initiating a complaint under the Rules
                                                               offenses, which laws and regulations are
and Regulations.
                                                               incorporated herein by reference.
19. The term “charge” refers to formal action taken
by the Judicial Coordinator on behalf of the College.      2. PHYSICAL VIOLENCE
A charge is made when alleged behavior constitutes a       Conduct that physically harms, or might reasonably
violation of the Code of Conduct.                          be regarded as a threat to the physical safety, health,
                                                           or well-being of another individual or individuals,
20. The term “respondent” refers to the person(s) or
                                                           including but not limited to the following examples:
group cited in the complaint who is (are) alleged to
have violated the Rules and Regulations.                       a. Individual or group behavior that is violent
                                                               or that unreasonably disturbs other groups or
21. The term “victim” refers to the individual(s) who
                                                               individuals.
has been harmed by the alleged offense.
                                                               b. Threats to cause harm or abuse.
22. The term “complaint form” means a written
statement of the provisions of the Rules and                   c. Hazing of any member of the College
Regulations alleged to be violated and the factual             community by campus organizations, clubs,
circumstances surrounding the alleged violation.               intercollegiate or intramural athletic teams,
                                                               students, employees and volunteers.The State of
23. The term “written” means any written material
                                                               Ohio acknowledges hazing as a crime. The Ohio
including electronic correspondence.
                                                               Revised Code defines hazing as “doing any act
24. The term “complaint” refers to a formal                                                                                        35
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                       or coercing another, including the victim, to do         Racial Abuse and Harassment.
                                                                                       any act of initiation into any student or other          e. Any unauthorized use of electronic or other
                                                                                       organization that causes or creates a substantial        devices to make an audio or video record of any
                                                                                       risk of causing mental or physical harm to any           person while on College premises without his
                                                                                       person.” (2307.31)                                       or her prior knowledge, or without his or her
                                                                                       The College further defines hazing as any activity        effective consent when such a recording is likely to
                                                                                       that is expected of someone to join or maintain          cause injury or distress. This example is adapted
                                                                                       membership in an organization, club, team and/or         from Ed Stoner’s Model Code of Conduct.
                                                                                       any other group that is affiliated with the College
                                                                                                                                             4. BEHAVIORS THAT INTERFERE WITH
                                                                                       that humiliates, degrades, abuses or endangers
                                                                                                                                             COMMUNITY FUNCTION
                                                                                       him or her, regardless of intention or willingness
                                                                                       to participate. (For more details about Oberlin       Oberlin forbids conduct that interferes with, impinges
                                                                                       College’s Policy on Hazing see section V. EE.)        upon, or otherwise disrupts any legitimate function
                                                                                                                                             of the College or its representatives, including but not
                                                                                       d. Acts of stalking, defined by the State of Ohio      limited to the following examples:
                                                                                       Stalking Law as knowingly engaging in a pattern
                                                                                       of conduct, related in time, that causes another         a. Unreasonable interference with or obstruction
                                                                                       to believe that the offender will cause that other       of any institutional activity, program, event, or
                                                                                       person physical or mental harm.                          facility, including the following: any unauthorized
                                                                                                                                                occupancy of the institution or institutionally
                                                                                       e. Acts of sexual offense as defined by law and/          controlled facilities or blockage of access to or
                                                                                       or defined by the Sexual Offense Policy. (See             from such facilities; interference with the right of
                                                                                       Students’ Rights and Responsibilities Section V.         any member of the College or other authorized
                                                                                       Social Conduct and Regulation J.3.)                      person to gain access to any College or College-
                                                                                    3. HARASSMENT                                               controlled activity, program, event, or facility.
                                                                                    Any verbal, physical, or written act, directed at an        b. Failure to comply with directions or requests
                                                                                    individual, that might reasonably be construed to           of College officials acting in the performance of
                                                                                    intimidate, coerce, or create a hostile environment         their duties, including any obstruction or delay
                                                                                    for him or her and, in turn, prevent him or her from        of a campus security officer or College official in
                                                                                    fully enjoying the educational benefits of the College.      the performance of their duty. Failure to show or
                                                                                    At the same time, proscriptions of verbal harassment        surrender ID card to College official upon proper
                                                                                    must not have the effect of limiting the free exchange      request.
                                                                                    of ideas or opinions; rude or obnoxious behavior or         c. Unauthorized entry into or occupation of
                                                                                    speech – whether inside or outside the classroom – is       College facilities that are locked, closed to student
                                                                                    not necessarily in itself adjudicable. (See Students’       activities, or otherwise restricted as to use.
                                                                                    Rights and Responsibilities Section V. Social Conduct
                                                                                    and Regulation H.).                                         d. Failure to comply with the provisions of
                                                                                                                                                the College parking and traffic regulations.
                                                                                    Harassment includes, but is not limited to, the             Unlawfully blocking or impeding normal
                                                                                    following examples:                                         pedestrian or vehicular traffic on or adjacent to
                                                                                       a. Defamation, libel, or slander.                        College property.
                                                                                       b. Forms of intimidation or harassment including         e. Misuse of disciplinary procedures, including
                                                                                       patterned verbal (oral, written, or electronic           the following: failure to respond to a request
                                                                                       communications, including: e-mail, text messages         for an interview by the Judicial Coordinator
                                                                                       or other electronic media devices) acts or physical      during the investigation of a violation; knowingly
                                                                                       behavior related in time that deprive a reasonable       falsifying or misrepresenting information before
                                                                                       person of the ability to enjoy the full benefits          a hearing body; knowingly making a false
                                                                                       of his/her college education as a result of the          statement; attempting to influence the impartiality
                                                                                       perceived threat of physical harm or mental harm.        of a member of a hearing body prior to, during,
                                                                                       c. Acts of stalking, defined by the State of Ohio         or after a hearing; harassing or intimidating a
                                                                                       Stalking Law as knowingly engaging in a pattern          member of a hearing body or a witness; failing
                                                                                       of conduct, related in time, that causes another         to comply with the sanction(s) imposed by the
                                                                                       to believe that the offender will cause that other       hearing body; and presenting false information or
                                                                                       person physical or mental harm.                          a false complaint.

                                                                                       d. Forms of harassment as defined by the Sexual           f. Forgery, alteration, or unauthorized use
                                                                                       Offense Policy and the Faculty Statement on              of College documents, forms, records, or
    36
                                                                                                                        STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
   identification cards, including the giving of any                c. Unauthorized detonation of any object or
   false information or the withholding of necessary               substance, including but not limited to those
   information, in connection with a student’s                     considered being and used as fireworks (for
   admission, enrollment, or status in the College.                example: firecrackers, or sparklers, gunpowder).
   g. Unauthorized sales, solicitation, or door-to-                d. Unauthorized ignition of flammable materials
   door canvassing, as well as the unauthorized                    in or surrounding College facilities.
   use of the Oberlin College name for commercial
                                                               7. VIOLATIONS PERTAINING TO CONTROLLED AND
   purposes.
                                                               UNLAWFUL SUBSTANCES
   h. Conduct that is disorderly, lewd, or indecent;               a. Unlawful and unauthorized use or possession
   breach of peace, or aiding and abetting, or                     of alcoholic beverages. (See Students’ Rights and
   procuring another person to breach the peace on                 Responsibilities, Section V. Social Conduct and
   College premises or at functions sponsored by, or               Regulations, N.)
   participated in by the College, or members of the
   academic community. Adapted from Ed Stoner’s                    b. Unlawful use or possession of any illicit
   Model Code of Conduct.                                          drug or controlled substance (including
                                                                   any stimulant, depressant, narcotic, or
5. ABUSES PERTAINING TO COMMUNITY OR                               hallucinogenic drug or substance, or marijuana),
PERSONAL PROPERTY                                                  or the sale or distribution of any illicit drug or
Theft or misappropriation of College or individual                 controlled substance. (See Students’ Rights and
property, including but not limited to the following               Responsibilities, Section V. Social Conduct and
examples:                                                          Regulations, N.)
   a. Acts of misuse, vandalism, malicious or                      c. Use or possession of equipment (examples
   unwarranted damage or destruction, defacing,                    include but are not limited to bongs, hookahs,
   disfiguring, or unauthorized use of property                     and bowls), products, or material used or intended
   including, but not limited to, fire alarms, fire                  for use in manufacturing, growing, using (unless
   equipment, elevators, telephones, institution keys,             prescribed by a licensed medical provider),
   library materials, safety devices, and/or other                 or distributing any illicit drug or controlled
   College property.                                               substance.
   b. Misappropriation or unauthorized possession
   or sale of College property.                             E. Judicial Authority
   c. Making or causing to be made any key for a            Within the Judicial System, there are a variety of
   College facility without authorization.                  individuals and groups who have responsibility for
                                                            making decisions and resolving conflicts. Listed
   d. Acts of theft, misappropriation or malicious
                                                            below are the decision-making bodies that have been
   damage to the private property of other College
                                                            given authority to serve within the system and a brief
   community members.
                                                            description of their roles.
   e. Embezzling, defrauding, or procuring any
   money, goods, or services under false pretense.             1. JUDICIAL COORDINATOR
                                                               A Judicial Coordinator is an agent of the College
6. NON-ADHERENCE TO COMMUNITY SAFETY                           and of the Dean of Students who acts on behalf of
REGULATIONS                                                    the College and the Dean of Students in carrying out
Infractions include but are not limited to the                 all judicial functions. The Dean of Students retains
following examples:                                            the right to appoint Judicial Coordinators from
   a. Failure to evacuate College facilities or willfully      among the deans in the Division of Student Life and
   disregarding any emergency or fire alarm signal.             Services. The Dean of Students also retains the right
                                                               to designate a member of her/his professional staff to
   b. Unauthorized or illegal possession of or use of
                                                               serve in the absence of a Judicial Coordinator. While
   Firearms (including but not limited to BB guns
                                                               individuals of the College community are encouraged
   and all other types of air or spring powered
                                                               to bring complaints to the attention of a Judicial
   weapons), dangerous weapons (such as knives,
                                                               Coordinator, it is the responsibility of the Judicial
   swords, and martial arts weapons) or hazardous
                                                               Coordinators to:
   materials of any kind. With the exception of law
   enforcement officers, the possession of firearms                  a. Determine if the alleged behavior is an
   on Oberlin College property or in Oberlin College               infraction of the Code of Conduct.
   buildings is forbidden.                                         b. Determine if there is enough information to
                                                                   warrant bringing charges.                                       37
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                       c. Bring judicial charges against students on            contain confidential information, including the
                                                                                       behalf of the College.                                   identity of the individuals.
                                                                                    Responsibilities                                         2. JUDICIAL BOARD
                                                                                       a. Interpreting policies and procedures within the    Membership
                                                                                       Judicial System, in light of precedent and past           a. Fifteen students will be appointed by
                                                                                       practices.                                                the Student Senate to serve as members.
                                                                                       b. Training members of the Judicial and                   Appointments will be made in the spring semester
                                                                                       Community Boards.                                         for the upcoming year and as vacancies arise.
                                                                                       c. Training Residential Education staff members           If fewer than five Judicial Board members will
                                                                                       who hear cases.                                           be on campus and available during the summer
                                                                                                                                                 and winter term, the Student Senate will appoint
                                                                                       d. Maintaining judicial records and                       interim members before the end of the preceding
                                                                                       correspondence.                                           semester.
                                                                                       e. Investigating reports of misconduct, determining      b. Members shall be appointed for a two-year
                                                                                       if the alleged behavior is an infraction of the          term, and may be reappointed.
                                                                                       Code of Conduct, determining if there is enough
                                                                                       information to warrant bringing charges, and          Responsibilities
                                                                                       initiating charges on behalf of the College when         a. Board members shall complete a training
                                                                                       appropriate.                                             program prior to being assigned to a case.

                                                                                       f. Adjudicating alleged violations and                   b. Board members shall not participate in a
                                                                                       determining appropriate sanctions only when              hearing if they believe there is a conflict of
                                                                                       1) the violation does not warrant a sanction             interest, or if they feel that their participation may
                                                                                       of suspension or dismissal, 2) adjudication by           give the perception of an unfair or biased hearing.
                                                                                       the Judicial Coordinator has been requested              c. Board members shall hold all information
                                                                                       by the respondent, 3) the respondent admits              in confidence. Failure to do so will constitute
                                                                                       responsibility, and 4) there is no fundamental           grounds for immediate removal and judicial
                                                                                       disputation of facts.                                    action.
                                                                                       g. Attending (without a vote) Judicial and            3. COMMUNITY BOARD
                                                                                       Community Board hearings, deliberations and           Membership
                                                                                       appeals, and speaking in such meetings upon the          a. Nine faculty members (appointed by the
                                                                                       invitation of the Chair.                                 Nominating Committee of the General Faculty)
                                                                                       h. Recommending that the Registrar withhold the          and six students (appointed by Student Senate)
                                                                                       degree of a graduating senior until the case has         shall constitute the Community Board. Two
                                                                                       been heard and properly resolved.                        students and two faculty members, plus the
                                                                                       i. Possessing the authority – along with the Dean        chairperson, will constitute a panel. The Board
                                                                                       of Students and his or her designee – to impose          is authorized to review appeals of judicial cases
                                                                                       a temporary stay-away, temporary housing                 upon request and will authorize Judicial Board
                                                                                       relocation, or temporary suspension until a              sanctions at the level of suspension or above.
                                                                                       decision has been reached by the Judicial Board.         b. One of the three faculty members shall be
                                                                                       j. Meeting with the Chair of the Judicial Board to       appointed as Chair at the beginning of the
                                                                                       approve the consistent format of the letter to the       meeting.
                                                                                       respondent and to advise when necessary.                 c. Should it become necessary, student members
                                                                                       k. Meeting every other year with members of              of the Community Board may be used for Judicial
                                                                                       the Judicial Board and Community Board to                Board panels, and Judicial Board members may be
                                                                                       recommend changes to the Judicial System and             used as student members of Community Board,
                                                                                       process. Changes to this document shall be               as long as the membership of hearing and appeal
                                                                                       approved by the Student Life Committee (SLC)             panels for a single case does not overlap.
                                                                                       and the General Faculty (GF).                         Chair
                                                                                       l. Reporting a summary of all cases at the end of         a. The Chair of the Community Board shall be a
                                                                                       each semester to the Oberlin College community.           non-voting member unless there is a tie.
                                                                                       These will be posted in the campus newspaper              b. The Chair shall maintain good order,
                                                                                       and on the Oberlin web site. The summary will             recognize who is to speak, move the process
                                                                                       only include information about the charges and            along, and preside over the meeting.
    38
                                                                                       decisions of the boards. The summary will not
                                                                                                                 STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
                                                            · Use of candles and/or incense.
Responsibilities                                            · The possession and/or consumption of alcohol.
   a. The Community Board will hear cases assigned        Authorized Residential Education staff members
   to it by the Judicial Coordinator.                     may adjudicate cases even when one of these four
   b. The Community Board reviews appeals of              violations occurs in combination with up to three
   Judicial Board decisions and determines if a           minor violations such as noise and/or guest policy
   new hearing shall be granted. Additionally             violations as long as the combination of violations
   the Community Board may determine that the             does not warrant a sanction of probation or
   original sanction should be altered or set aside.      higher. Note: under normal circumstances,
   c. Judicial Board sanctions at the level of            Residential Education staff members are
   suspension or dismissal must be approved by the        authorized to hear such cases if the reported
   Community Board.                                       incident is the student’s first involving a violation
                                                          of college policy.
   d. The Community Board will be the Board
   of original jurisdiction for cases judged by the       c. Under normal circumstances, the Assistant
   Judicial Coordinator to involve a) obstruction         and Associate Deans are given the authority to
   or disruption of the essential operations of the       adjudicate intermediate level cases involving first
   College or b) non-academic disputes between            instances of:
   faculty members and students. In addition,               · Intoxication.
   a Judicial Coordinator may elect to assign               · Possession and/or use of an illegal substance.
   Community Board as the board of original
   jurisdiction for cases that he or she believes could     · Possession of drug paraphernalia without
   result in a sanction of suspension or dismissal.            residue.
   This assignment may be made for incidents that         If such violations occur in combination with each
   follow multiple previous violations of college         other, the case will be referred to the appropriate
   policies; allegations of violent behavior; illegal     Judicial Coordinator in the Office of the Dean of
   behavior such as drug possession, use, and/or          Students. However, the Assistant and Associate
   sales; arson; weapons possession; or other acts        Deans are authorized to adjudicate cases if one of
   that pose a credible threat to the individual or       the three above violations occurs in combination
   the community. (Approved by General Faculty in         with up to three minor policy violations.
   February 21, 2007.)                                    d. Members of the Residential Education staff
   e. Board members shall treat all information with      who are authorized to adjudicate the kinds of
   confidentiality. Violations of confidentiality are       cases mentioned in Section E.4.c above may
   regarded as a serious matter.                          impose sanctions that include verbal and written
                                                          warnings, fines, community service, educational
4. RESIDENCE HALL STAFF
                                                          activities, and deferred probation.
   a. Under normal circumstances, the Assistant and
   Associate Deans, designated Resident Directors,        e. The Assistant and Associate Deans for
   and Graduate Assistants are given the authority        Residential Education shall also have the
   to adjudicate minor cases involving up to three        authority to relocate a student (temporarily or
   low level violations that occur in combination, as     permanently) to another hall or house or to
   long as that combination of violations does not        remove a student (temporarily or permanently)
   warrant a sanction of probation or higher. Low-        from the residential system. Students have the
   level violations include, but are not limited to,      right to request that their cases be heard by the
   first and second instances of roommate problems,        Judicial Board or a Judicial Coordinator instead
   excessive noise, possession of pets, or other low-     of a member of the Residential Education staff.
   level conflicts having a bearing on the quality of      f. In extraordinary circumstances, the appropriate
   life in the residence halls.                           Judicial Coordinator in the Dean of Students
   b. Under normal circumstances, the Assistant and       Office may authorize an Associate or Assistant
   Associate Deans, designated Resident Directors,        Dean, or a designated Residential Director or
   and Graduate Assistants are given the authority to     Graduate Assistant in the Office of Residential
   adjudicate intermediate level cases involving first     Education, to adjudicate a case that would
   time instances of:                                     ordinarily fall outside of his or her jurisdiction.

     · Failure to evacuate a building in response to a    g. Sanctions imposed by the Residential
        fire alarm.                                        Education staff may be appealed by scheduling an
                                                          appointment with a Judicial Coordinator in the                    39
     · Smoking.
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                         Office of the Dean of Students to arrange for a               f. A Judicial Coordinator may also refer students
                                                                                         Judicial Board hearing.                                      involved in judicial matters to the Oberlin College
                                                                                         h. Major or persistent violations shall be                   Dialogue Center (OCDC) for mediation when
                                                                                         referred to a Judicial Coordinator. The Judicial             both of the following conditions are met:
                                                                                         Coordinator will communicate with the Resident                   (1) Both parties agree to mediation as the
                                                                                         Education staff members on a regular basis                       appropriate means for addressing their
                                                                                         to discuss behavioral issues and to determine                    dispute; and
                                                                                         appropriate courses of action.                                   (2) Major violations of the Rules and
                                                                                                                                                          Regulations (those likely, according to
                                                                                   F. Filing a Complaint                                                  precedent, to result in suspension or dismissal)
                                                                                      1. PROCESS                                                          have not occurred, as determined by a Judicial
                                                                                                                                                          Coordinator.
                                                                                          a. Any member of the Oberlin College community
                                                                                          may bring a complaint about student conduct                 g. All charges are filed by a Judicial Coordinator,
                                                                                          to the attention of a Judicial Coordinator.                 on behalf of the College.
                                                                                          Incident Reports from Safety and Security and               h. In instances where there is a lack of clarity
                                                                                          written reports from members of the Residential             about whether a case falls under the jurisdiction of
                                                                                          Education staff may result in disciplinary charges.         the Judicial or Honor System, the Dean of Students
                                                                                             (1) Students are not required to report                  or his or her designee in consultation with the
                                                                                             violations of the Code of Conduct (with the              co-chairs of the Student Honor Committee will
                                                                                             exception of violations of the Sexual Offense            determine which system (Judicial or Honor) shall
                                                                                             Policy), but should consider the consequences            hear the case.
                                                                                             of non-reported incidents for the community.
                                                                                                                                                 G. Responding to a Complaint
                                                                                             (2) It may not be possible to adjudicate
                                                                                             anonymous complaints because of the need for          1. PROCESS
                                                                                             reasonable evidentiary standards. Therefore,              a. The respondent shall normally receive written
                                                                                             community members should take seriously                   notice regarding a complaint within seven
                                                                                             their obligation to report violations and to              business days after it was reported to a Judicial
                                                                                             participate in resulting judiciary procedures.            Coordinator.
                                                                                         b. Complaints must ordinarily be filed within                 b. The respondent must meet with that Judicial
                                                                                         10 business days from the date of the alleged                Coordinator within three business days after
                                                                                         incident. A Judicial Coordinator may determine               receiving notification of the charge in order to
                                                                                         exceptions on a case-by-case basis, up to a                  discuss a) the nature of the charge, b) the rights
                                                                                         maximum of 12 months from the alleged incident.              and responsibilities of the respondent, c) the
                                                                                         c. Complainants are instructed to meet with a                judicial process, and d) the slate of potential
                                                                                         Judicial Coordinator, who informs individuals                hearing board members. Respondents have the
                                                                                         about their rights, responsibilities, and options, as        right to remain silent and exercising this right will
                                                                                         well as the hearing and/or mediation process.                not be used against them.
                                                                                         d. If a complainant wishes to file a formal                   c. The respondent may bring an advisor to the
                                                                                         complaint following a conference with a Judicial             meeting with the Judicial Coordinator. An advisor
                                                                                         Coordinator, he or she must complete a complaint             may be any member (student, faculty, or staff
                                                                                         form (available in the Office of the Dean of                  member) of the Oberlin College community.
                                                                                         Students) and indicate a preference for mediation            d. If the respondent fails to arrange a conference
                                                                                         or adjudication.                                             with the Judicial Coordinator or return the
                                                                                         e. A Judicial Coordinator has the authority to               completed form within three business days, the
                                                                                         determine whether an alleged behavior might                  matter will be referred to the Judicial Board for
                                                                                         reasonably have constituted an infraction of the             adjudication.
                                                                                         Code of Conduct and whether there is sufficient               e. If both parties to the dispute agree that
                                                                                         information to proceed with a charge. A Judicial             mediation is appropriate, the matter may be
                                                                                         Coordinator also has the authority to proceed                referred to the Oberlin College Dialogue Center
                                                                                         with a charge in the absence of a complaint (or in           (OCDC). The Judicial Coordinator may also refer
                                                                                         the event that a complaint is withdrawn) if there is         students involved in judicial matters to the Office
                                                                                         sufficient information from a third source, such as           of the Ombudsperson for mediation when both of
   40                                                                                    a Safety and Security incident report.                       the following conditions are met:
                                                                                                                    STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
  · Both parties agree to mediation as the                  o. The Judicial Coordinator will encourage
    appropriate means for addressing their                  respondents to notify their parents or guardians
    dispute.                                                of pending deliberations, and in advance of any
  · Major violations of the Rules and Regulations           College notification of outcome.
    (those likely, according to precedent, to result        p. If a judicial case is also being heard by a civil
    in suspension or dismissal) have not occurred,          or criminal court, the College retains the right to
    as determined by the Judicial Coordinator. If           hear the judicial case before, after, or during the
    they do not agree, the matter will be referred          same time as the civil or criminal case. However,
    to the Judicial Board.                                  the Judicial Coordinator will entertain a request
f. The Judicial Coordinator may determine                   from a respondent to postpone a hearing until
whether mediation will be the sole means of                 after a civil or criminal case if the respondent
conflict resolution. While the Judicial Coordinator          believes that the admission of information in the
may require the formal adjudication of a                    College’s judicial process could compromise her/
complaint regardless of mediation, the successful           his ability to a fair trial in the court.
mediation of an incident prior to a Judicial Board          q. The intimidation or harassment of witnesses
hearing may be regarded as a mitigating factor in           and/or Board members is a violation of the Code
the Board’s determination of sanction.                      of Conduct and will result in judicial action.
g. All relevant security reports, witness reports,
complaint forms, respondents’ statements, and          H. The Hearing
other relevant written materials are to be shared        1. PROCESS
with the respondent and complainant two
                                                             a. The Judicial Coordinator shall assemble a panel
business days prior to the hearing.
                                                             of four Judicial Board members (from among
h. The respondent shall receive a written copy of            those available) for individual cases based upon
the judicial process and hearing procedures.                 their availability, overall caseload, and level of
i. The Judicial Coordinator will present a                   experience. Each available panelist must indicate
list of all 15 Judicial Board members to the                 to the Judicial Coordinator whether they have
respondent at the meeting. The respondent and                knowledge of the participants in the case that may
the complainant have the opportunity to request              impair – or may be perceived to impair – his/her
in writing to the Judicial Coordinator, within 24            ability to judge a case impartially, and recuse him/
hours that a specific Board member (or members,               herself if his/her participation might reasonably
up to five) not participate in the hearing due to a           compromise the integrity of the process.
conflict of interest or perceived bias. The rationale        b. Board members must be provided with all
for the request shall be included.                          written documentation at least 24 hours prior to
j. After the respondent has been contacted,                 the hearing.
the complainant will be kept informed of                    c. The respondent and complainant must have
developments and will be advised of procedures.             the opportunity to select an advisor from the
k. The respondent and complainant must be                   Oberlin College community (current student,
properly informed of the date and time of the               staff, or faculty member) and the opportunity to
hearing in writing and must have at least five               have that advisor present at both the meeting with
business days to prepare.                                   the Judicial Coordinator and the hearing. The
                                                            advisors are present not to act as legal counsel,
l. The respondent and complainant shall have
                                                            but to assist and support the student and to give
the opportunity to request that witnesses testify
                                                            advice on procedural matters. The advisors do
on their behalf. The Judicial Coordinator retains
                                                            not have speaking privileges during the hearing. A
the authority to admit witnesses, based on the
                                                            hearing will not be canceled or postponed in the
relevance of their testimony.
                                                            event a scheduled advisor does not attend.
m. The respondent and complainant must notify
                                                            d. Prior to the hearing, Board members must
the Judicial Coordinator of any advisors and
                                                            appoint a non-voting Chair from among
witnesses attending the hearing within three
                                                            themselves. The Chair is responsible for
business days following their individual meeting.
                                                            maintaining good order, recognizing who is to
Any scheduling needs must be addressed at that
                                                            speak, moving the process along according to
time.
                                                            the hearing procedures, and presiding over the
n. The respondent and the complainant will be               hearing and the deliberations.
notified of each other’s witnesses at least 24 hours                                                                            41
                                                            e. The Chair shall determine the relevance and
prior to the hearing.
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                      admissibility of information in consultation              n. All hearings will be audiotaped. A transcription
                                                                                      with the Judicial Coordinator. Respondents                of the tape will be made in the event a request for
                                                                                      and complainants may address questions of the             an appeal is filed.
                                                                                      witnesses and one another when recognized by the          o. These procedures also apply to the Community
                                                                                      Chair. Witnesses are to speak only when they are          Board when it is functioning as the board of
                                                                                      addressed.                                                original jurisdiction.
                                                                                      f. Present at the hearing are a) the Judicial Board,
                                                                                                                                             2. DELIBERATIONS
                                                                                      b) the Judicial Coordinator, c) the respondent(s),
                                                                                      d) the complainants, e) approved witnesses, f)            a. Deliberations shall occur in closed session
                                                                                      advisors to the respondent and complainants (as           immediately following the hearing or as soon as
                                                                                      previously defined). Parents, attorneys, or other          practicably possible but not more than 24 hours
                                                                                      observers (with the following exception) are not          after the hearing.
                                                                                      permitted in the hearing.                                 b. During deliberations, Board members must
                                                                                      g. Hearings may be open to the Oberlin College            first review the hearing and determine the
                                                                                      community if agreed upon by the respondent and            responsibility of the respondent based solely on
                                                                                      the complainant.                                          the information presented at the hearing.

                                                                                      h. If the respondent or complainant fails to appear       c. Once the level of responsibility has been
                                                                                      at the hearing, the matter will be resolved in his        determined, Board members shall then determine
                                                                                      or her absence.                                           the appropriate sanction(s), if necessary. Board
                                                                                                                                                members must not be apprised of a respondent’s
                                                                                      i. Witnesses may be present at the hearing only           prior disciplinary record until the sanctioning
                                                                                      as they are called to testify. A hearing will not be      stage of the deliberations.
                                                                                      canceled or postponed if a scheduled witness does
                                                                                      not attend.                                               d. A majority vote (from two of the three voting
                                                                                                                                                members) will be used when determining the level
                                                                                      j. Written statements of witnesses not in                 of responsibility and the appropriate sanctions, if
                                                                                      attendance due to extreme emergencies shall be            any.
                                                                                      considered and may be approved by the Chair.
                                                                                                                                                e. The standard of proof used for making a
                                                                                      k. At the start of the hearing, the Chair shall ask       decision regarding the level of responsibility is:
                                                                                      the respondent whether he/she is acquainted with          preponderance of evidence. This means there
                                                                                      the charges that have been filed, and whether              is belief that, on balance, it is more likely than
                                                                                      he/she understands them. All written testimony            not that the available facts support a particular
                                                                                      previously made available to the respondent,              outcome.
                                                                                      complainant, and Board members is relevant
                                                                                      information at this time.                                 f. In the interest of fairness, sanctions must be
                                                                                                                                                determined with due regard for precedent. That
                                                                                      l. The remainder of the hearing shall customarily         is, the Judicial Coordinator should prepare in
                                                                                      proceed in the following order with all of the            advance a log of similar infractions so that the
                                                                                      elements occurring at least once:                         Board may be guided by precedent.
                                                                                         (1) Opening statement from respondent.                 g. At the conclusion of the deliberations, the Chair
                                                                                         (2) Opening statement from complainant, if             shall draft a letter to the respondent, to be sent by
                                                                                         appropriate.                                           registered mail within 12 hours of the conclusion
                                                                                         (3) Board questioning of respondent and                of the deliberations. This letter shall include a) the
                                                                                         complainant.                                           decision as to responsibility for infractions, b) any
                                                                                                                                                sanctions imposed, and c) information regarding
                                                                                         (4) Board questioning of witnesses.                    the review process.
                                                                                         (5) Respondent and complainant questioning             h. Complainants may be notified of the outcome
                                                                                         of each other, and of witnesses.                       by the Judicial Coordinator at the conclusion of
                                                                                         (6) Final questions from Board.                        the Judicial Board hearing and any subsequent
                                                                                         (7) Complainant’s closing statement, if                appeals. While complainants may be informed
                                                                                         appropriate.                                           of the respondent’s culpability, they may not
                                                                                                                                                ordinarily be informed of sanctions imposed.
                                                                                         (8) Respondent’s closing statement.
                                                                                                                                                i. This deliberative process also applies to the
                                                                                      m. The respondent and complainant must have all           Community Board when it is functioning as the
                                                                                      information (upon which a decision may be based)          board of original jurisdiction.
     42                                                                               introduced at the formal hearing.
                                                                                                                             STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
I. The Review                                                       sufficient reason to grant a new hearing of the
                                                                    Judicial or Community Board. The Board may
   1. PROCESS                                                       also determine that the original sanction should
       A. The respondent shall have the opportunity to              be altered or set aside.
       request a review of a decision.                              k. The Community Board shall meet with
      B. The complainant does not have the right to                 members of the original hearing board in the
      request a review of a decision.                               event additional clarification is needed.
      C. A request for a review shall be based on one or            l. In the event that a new hearing is granted, it will
      more of the following criteria:                               be conducted by the board of original jurisdiction
         (1) New information not reasonably available               (Judicial or Community). Members of the original
         at the time of the hearing.                                hearing panel may not be involved with the new
                                                                    hearing. The decision from a new hearing is final
         (2) Procedural error which could reasonably be             and is only appealable to the President.
         judged to have materially affected the outcome
         of the hearing.                                            m. The Chair shall draft a letter immediately to
                                                                    the respondent once a decision is reached. The
         (3) Unreasonably or inappropriately severe                 letter shall outline the decision of the Community
         sanctions.                                                 Board and the rationale. If there is no additional
      d. A request for a review must be submitted in                appeal, the Judicial Coordinator may acquaint the
      writing to the Judicial Coordinator within five                complainant (in such cases as there is one) with
      business days from receipt of notification of the              the final determination.
      decision. The request for a review must include               n. In the event that a request for an appeal is
      a detailed rationale that addresses one or all of             denied by the Community Board, an ultimate
      the criteria. The respondent shall be notified in              appeal may be made to the President (or his or
      writing of the decision within 10 business days               her designee) in writing within 10 days of the
      after it was submitted.                                       Community Board’s decision. The determination
      e. The review will be conducted by five members                of the President (or his or her designee) is final.
      of the Community Board, including three faculty
      members (including the non-voting chair) and two        J. Mediation
      students. The two students shall not have been
      a part of the original hearing. If the Community           1. BACKGROUND
      Board was the board of original jurisdiction, an           Because some conflicts between two or more
      appeal will be made to a new panel.                        individuals may be better resolved through
                                                                 mediation, College community members are
      f. The Community Board shall meet with the
                                                                 encouraged to consider mediation as a means of
      Judicial Coordinator in a closed session to
                                                                 resolving disputes as often as possible.
      review the case. The review will ordinarily
      include, but not be limited to, a review of the            2. DEFINITION
      taped proceedings of the original case and the             Mediation is an avenue by which people in conflict
      written request of the respondent. While copies            can attempt to state their views, express their
      of a written transcript may be made available,             feelings, work through their issues, and arrive at a
      deliberations should ordinarily be based upon a            solution that is agreeable to all parties. Mediation
      review of the tape itself.                                 is facilitated by impartial mediators who help the
      g. The Judicial Coordinator does not have a vote,          parties identify needs and interests in a situation as
      but is there primarily to assist with the process          well as possible solutions for the future. The Judicial
      and to provide any information relevant to the             Coordinator may refer students involved in judicial
      criteria.                                                  matters to the Oberlin College Dialogue Center
                                                                 (OCDC) through the Office of the Ombudsperson.
      h. In the event that the Judicial Coordinator
      adjudicated the case that is in question, he/she will      3. PROCESS
      not be present at the meeting to determine if there           a. Mediation is made available by the Oberlin
      should be a new hearing.                                      Campus Dialogue Center through the Ombuds
      i. The Community Board shall meet, reach a                    Office when both of the following conditions are
      decision, and notify the respondent of the decision           met:
      within 10 business days from the time a review                    (1) Both parties agree to mediation as the
      has been requested.                                               appropriate means for addressing their
                                                                        dispute.                                                        43
      j. The Community Board shall decide if there is
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                         (2) When the violation is sufficiently minor               come to light during the mediation process may
                                                                                         that it would not likely result in suspension or          be used as evidence by either party.
                                                                                         dismissal, as suggested by precedent.                     i. A copy of the contract will not be kept by the
                                                                                      b. Requests for mediation should be filed with                Ombudsperson and cannot be used for any formal
                                                                                      OCDC through the Office of the Ombudsperson.                  judicial process.
                                                                                      c. Because the parties must voluntarily enter                j. If a party is dissatisfied with the mediation
                                                                                      into mediation, the Ombudsperson will work                   process at any stage, prior to the signing of a
                                                                                      with the parties to determine their willingness              written agreement, that party may request that
                                                                                      to participate in mediation and to verify that               the mediation process cease.
                                                                                      mediation is their choice among the alternatives             k. Because participation in the mediation process
                                                                                      provided by the College’s student disciplinary               is entirely voluntary and the final result is a
                                                                                      system.                                                      product of mutual agreement, the individuals
                                                                                      d. Once the parties have agreed to mediation, the            participating in the mediation own the outcome.
                                                                                      Ombudsperson will assign two mediators agreed
                                                                                      upon by the parties to mediate the dispute and set    K. Sanctions
                                                                                      up a date, time, and location for the session(s).
                                                                                                                                            This non-exhaustive list of sanctions should serve to
                                                                                      e. The only parties who will be present at the        alert students to the range of possible sanctions. A
                                                                                      mediation session(s) will be the persons directly     record of all educational interventions and sanctions,
                                                                                      involved in the dispute and the mediators. During     including verbal warnings, becomes a part of a student’s
                                                                                      the mediation process, the mediators will:            permanent disciplinary record that is stored in the Office
                                                                                       (1) Ask the parties to relate their respective       of the Dean of Students for a minimum of seven years.
                                                                                       versions of the incident in question, including         1. WARNING
                                                                                       both factual information and feelings.
                                                                                                                                               A written or verbal (i.e., spoken) admonition may
                                                                                       (2) Identify key issues that emerge in the first         be issued in situations involving minor violations.
                                                                                       step and make these known to the parties.               Though only issued in person, verbal warnings are
                                                                                       (3) Seek the agreement of the parties on the            documented in a student’s judicial record.
                                                                                       issues as they have been identified or as they           2. FINES
                                                                                       need to be modified.
                                                                                                                                               Fines may be used in cases of damage to the College
                                                                                       (4) Facilitate discussion between the parties           or personal property. In cases of serious and/
                                                                                       to consider each issue more completely and              or repeated acts of destruction or vandalism, the
                                                                                       generate solutions for each.                            imposition of fines may likely be combined with other
                                                                                       (5) Work with both parties to develop a written         disciplinary penalties.
                                                                                       document that will include a statement of               3. LIMITATIONS ON PARTICIPATION
                                                                                       agreement on each issue.
                                                                                                                                               A student may be barred from participating in
                                                                                       (6) Request that participants adhere to ground          campus and/or other College activities. A clear
                                                                                       rules.                                                  rationale for this decision will be presented by the
                                                                                      f. A statement of agreement shall become a part of       Board/Judicial Coordinator including an assessment
                                                                                      the contract drawn up and signed by the parties          of the impact on the student’s educational career.
                                                                                      at the completion of the mediation process. Any          4. COUNSELING
                                                                                      activity or behavior that a party has agreed to
                                                                                                                                               A student may be required to receive a psychological/
                                                                                      perform following the mediation shall be included
                                                                                                                                               psychiatric assessment and to seriously consider any
                                                                                      in the contract. Any outcome of mediation must
                                                                                                                                               recommendations that may follow from it.
                                                                                      be agreed to by all parties.
                                                                                      g. In cases referred by the Judicial Coordinator,        5. CAMPUS/COMMUNITY WORK AND
                                                                                      the parties must give permission to have the             EDUCATIONAL WORKSHOPS
                                                                                      Judicial Coordinator informed whether or not             The Judicial Coordinator or Judicial Board can
                                                                                      mediation has resulted in a mutually satisfactory        impose particular forms of community work, on or
                                                                                      resolution. In cases in which there is NOT a             off campus, and a specified number of hours to be
                                                                                      mutually satisfactory resolution, the case may be        worked, and will monitor the student’s fulfillment
                                                                                      remanded to the Judicial System.                         of the requirement. The Judicial Board or Judicial
                                                                                                                                               Coordinator may also require attendance at
                                                                                      h. If an unsuccessfully mediated case is remanded
                                                                                                                                               educational workshops or other similar alternatives
  44                                                                                  to the Judicial System, no information that has
                                                                                                                  STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
suitable to the nature of the infraction.                 will normally accompany this sanction:
6. RESIDENCE HALL ROOM CHANGE                                a. Parental notification.
A student may be required to move to another room            b. Restriction from College property for duration
or residence hall.                                           of suspension.
7. RESTITUTION                                            This penalty will be a part of a student’s permanent
Compensation for loss, damage, or injury may be           disciplinary record, and the student’s academic
required. This may take the form of appropriate           record and transcript for a specific amount of time
service and/or monetary or material replacement.          to be determined by the Judicial Board. In the event
                                                          a student leaves the College prior to graduation,
8. DENIAL OF RESIDENCE ON CAMPUS                          the penalty will remain on both the academic and
A student who violates standards of conduct               disciplinary records.
associated with residential and/or social life at the     Note: “Students who have been suspended and seek
College or those involving respect for persons, or        reinstatement may not transfer credit for courses
who is found to have engaged in assault, stalking,        taken at other institutions while suspended unless
or harassment, may be required to vacate his/her          an appropriate office of Oberlin College (e.g., Dean
residence and denied permission to live on campus,        of Studies or the Conservatory Associate Deans) had
either for a specified time or permanently. In the         required or recommended that work be completed
event that a student is suspended or expelled from        elsewhere.” Please also see the Course Catalog
a campus residence, he/she will be entitled to a          (online at <http://catalog.oberlin.edu/content.
refund only of that portion of the housing bill that is   php?catoid=154#susp>.)
consistent with the established refund policy. Other
penalties may be imposed as well, but if this is the      ANY RECOMMENDATION FOR SUSPENSION MUST BE
only penalty, the student will continue to be enrolled    APPROVED BY THE COMMUNITY BOARD.
as a degree candidate and will be allowed to attend       12. DEFERRED SUSPENSION
all academic exercises.                                   A notation in the student’s permanent judicial
9. PROBATION                                              record stating that if all sanctions imposed by a
A warning in writing which specifies that further          Community Board are not completed satisfactorily
infractions of the Code during a student’s time at        and by a specified date the student will be placed on
Oberlin will, in most instances, lead to suspension       suspension automatically for a period of time pre-
or dismissal from the College. A student on               determined by the Community Board that heard the
disciplinary probation may be barred from some or         case.
all extracurricular activities for a defined period of     13. WITHHOLDING OF DEGREE
time. This penalty will become part of a student’s        In disciplinary cases involving second-semester
permanent disciplinary record and may be disclosed        seniors when probation or suspension might
in response to requests for information with the          otherwise be imposed, the College may withhold
permission of the student. It will not be a part of a     the student’s Oberlin College degree for a specified
student’s academic record.                                period of time. When this occurs, the student may
10. DEFERRED PROBATION                                    be permitted to remain on campus to complete the
A notation on a student’s permanent judicial record       requirements for the degree, although its award will
stating that the student will be placed on probation      be delayed. Any recommendation for withholding a
automatically for a period of time determined by          degree must be approved by the Community Board.
a Judicial Coordinator in the Office of the Dean           14. DISMISSAL
of Students if (1) all sanctions imposed are not          This means the permanent termination of student and
completed satisfactorily and by a specified date, and/     degree-candidate status at Oberlin College. It may be
or (2) the student is found responsible for another       imposed only in the most serious of cases, or when a
violation during the deferred probation period.           student has been suspended previously and commits
11. SUSPENSION                                            another offense judged to be worthy of a second
The rights and privileges of being a student at Oberlin   suspension. This penalty will permanently remain on
College may be suspended for a specific period of          a student’s academic record.
time, the minimum of which will be to the end of the      ANY RECOMMENDATION FOR DISMISSAL MUST BE
current semester. The student must leave the campus       APPROVED BY THE COMMUNITY BOARD.
and may return at the end of the period of suspension
without petitioning for re-admission. The following
                                                                                                                             45
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                   A Note About the Release of Information                      freedom which is rooted in the willingness to enforce
                                                                                   Pertaining to Disciplinary Records                           and administer our own rules, and in the willingness
                                                                                                                                                of all students to cooperate with the entire community.
                                                                                   The Office of the Dean of Students will only release          We believe that not only the ability to make decisions,
                                                                                   information regarding a current or former student’s          but also the development of a respect for the decisions
                                                                                   disciplinary record to third parties (including, but not     of others is essential to the education process and the
                                                                                   limited to law schools, medical schools, and military        working of a viable community.
                                                                                   branches) after receiving a written request from that
                                                                                   individual and a signed waiver for the third party. As       B. Faculty Statement on Freedom of Speech and
                                                                                   a rule, the College only reports information pertaining      Expression
                                                                                   to cases that have resulted in probation, suspension,
                                                                                   or dismissal alone or in combination with other lesser       The following resolution was adopted by the General
                                                                                   sanctions.                                                   Faculty on May 20, 1986, and remains in effect.
                                                                                   Current and former students desiring the Office of            The General Faculty has observed with grave concern
                                                                                   the Dean of Students to report disciplinary history          recent incidents at Oberlin College in which members of
                                                                                   that it does not customarily report (such as cases that      the College have appeared to interfere with the efforts of
                                                                                   resulted in deferred probation, deferred suspension, or      other members and guests of the College to freely express
                                                                                   other lesser sanctions not combined with probation,          their views. The General Faculty urges aggrieved persons
                                                                                   suspension, or dismissal) may authorize the office to share   or groups to make use of established judicial procedures
                                                                                   such information by making a specific written request.        to resolve specific instances in which rights may have
                                                                                   Individuals wishing to speak with someone about a            been violated. Oberlin College, in its traditions and as
                                                                                   Dean’s Letter or Dean’s Certification, may contact the        an academic institution, is devoted to free and open
                                                                                   Office of the Dean of Students at (440) 775-8462.             inquiry. Therefore, it is important that freedom of speech
                                                                                                                                                and freedom of expression be guaranteed to individuals
                                                                                   L. Revisions and Modification                                 and groups to express whatever views they wish, so
                                                                                                                                                long as they do not interfere with the rights of others.
                                                                                   The Judicial System will be reviewed every other year        The General Faculty therefore calls upon all members
                                                                                   by the Judicial Coordinator and a sub-committee              of the College community to join in the assertion of this
                                                                                   of the Judicial and Community Boards. Changes to             tradition of academic and civic freedom and to continue
                                                                                   this document will be approved by the Student Life           to foster a climate in which it is cherished.
                                                                                   Committee (SLC) and the General Faculty.
                                                                                   Copies of the Oberlin College Student Code of Conduct        C. General Posting Policy
                                                                                   and the Judicial System Charter are available online and
                                                                                                                                                Approved by General Faculty in April 2003
                                                                                   in the Dean of Students Office.
                                                                                                                                                Advertisements are an important means of
                                                                                                                                                communication among the members of the Oberlin
                                                                                   V. Social Conduct and Regulations                            College community. Compliance with this Posting Policy
                                                                                                                                                will ensure that advertisements are not removed and
                                                                                   A. Statement of Social Responsibility                        that individuals and groups take responsibility for their
                                                                                                                                                words. This policy applies to Oberlin College community
                                                                                   The following statement was adopted by the Student           members, whether as individuals or as members of
                                                                                   Senate on October 2, 1966, and remains in effect.            College departments, offices, or organizations. Those
                                                                                   We, the students of Oberlin College, recognize that social   not affiliated with Oberlin College do not automatically
                                                                                   responsibility inheres with membership in the College        have the right to use College spaces for the display of
                                                                                   community. Because we have the right to establish            posters or flyers. The posting of notices on campus does
                                                                                   our own rules, each student will create and adhere to        not necessarily represent endorsement or sponsorship by
                                                                                   a set of individual values consistent with the rights of     the College.
                                                                                   other members of the community. Collectively, we will        The Office of Safety and Security, representatives of
                                                                                   establish a framework of rules that leaves a wide area       the Student Life staff or the Grounds Department, or
                                                                                   of free choice, while building a tradition of respect for    designated building representatives will remove postings
                                                                                   responsible behavior. Individually, we commit ourselves      that are in violation of the following regulations.
                                                                                   to govern our actions within this framework, not only        Postings on non-dedicated (i.e., non-departmental,
                                                                                   by our own personal needs and desires, but also by           non-organizational) bulletin boards that comply with
                                                                                   a concern for the welfare of others. A social system         the following regulations must not be removed until a
                                                                                   that encourages individual choice and responsibility         reasonable amount of time has elapsed, nor should they
                                                                                   goes hand in hand with the fostering of intellectual         be defaced.
   46                                                                              freedom and academic excellence. We value highly that
                                                                                                                  STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
1. POSTING REGULATIONS                                          or similar device to indicate approval or
    a. Posted materials must be in compliance with              endorsement of posted material.
    the posting regulations of Oberlin College listed           (9) Chalking is permitted on concrete outdoor
    below as well as general Oberlin policies. Please           sidewalks only. Chalking is not permitted on
    remember to be courteous to others’ posting                 any vertical surfaces, buildings, walls, or on
    privileges.                                                 any surfaces that are bricked or tiled. Areas
       (1) Posters that compromise the safety of                of sidewalks that are on a porch or under an
       others (for example, obscuring windows and               overhang should not be used for chalking.
       doors) are not permitted.                                Only water-soluble chalk may be used to
                                                                ensure that removal will be done naturally
       (2) Posting on emergency phones/equipment,
                                                                by weather and wear. Although individuals
       or on vehicles in parking lots, is prohibited.
                                                                are encouraged to take responsibility for their
       (3) All informational materials intended for             statements, chalking need not conform to
       public viewing must have the sponsoring                  posting regulation #3 (above).
       department, student organization, College
                                                                (10) These policies apply to College property
       committee or individual name clearly
                                                                only; students and others are reminded that
       displayed. This includes: flyers, posters, table
                                                                different policies apply on other Oberlin city
       tents, etc. In accordance with the Student
                                                                property.
       Bill of Rights, “members of the College are
       expected to take responsibility for their          2. ADDITIONAL RECOMMENDATIONS
       expressions; anonymous expressions are                a. All members of the Oberlin College community
       inimical to the free and open exchange of             are urged to abide by the following guidelines
       ideas.”                                               in order to ensure that information is most
       (4) Except for posters/flyers placed                   effectively transmitted:
       on identified departmental, office or                      (1) Do not post printed materials advertising
       organizational bulletin boards, those posters/           events earlier than two weeks prior to the
       flyers from entities outside the College must             event.
       bear the clearly labeled sponsorship of a
                                                                (2) Do not advertise for events until the venue
       College office, department, organization, or
       individual.                                              for the event is confirmed.
                                                                (3) All sponsors need to be mindful that the
       (5) Individuals must be aware of the potential
       consequences – for themselves and for others             College is open to members of the Oberlin
                                                                town community. Members of the College
       – of advertising events that violate College
       policy or state and local laws. [Examples                community should consider the placement and
                                                                timing of posters and their effect on workplace
       include the serving of alcohol to minors and
       cash bars.]                                              environments and town residents (including
                                                                children) whose values may be different from
       (6) Guidelines are being developed regarding             their own.
       responsible alcohol service. The guidelines will
                                                                (4) Do not attach posters to surfaces (such as
       include guidance for responsibly publicizing
                                                                painted surfaces, wood, or glass) that may be
       events where alcohol will be served. Students
                                                                damaged by tape, glue, staples, tacks, etc.
       planning events in College housing must be
       acquainted with the relevant language in the             (5) Remove posters when the advertised event
       policy for Residence Hall Party Planning. The            is over, or after they have been posted for two
       policy is available in the Office of Residential          weeks.
       Education.                                               (6) To help ensure that posters remain in place
       (7) Some campus buildings (such as Mudd                  for two weeks, they should bear the date on
       Library and Wilder Hall) have more restrictive           which they are first posted.
       regulations on postings. Contact the                     (7) Members of the College community should
       administrator in charge of each building for             be mindful of the fact that taping flyers to
       specific guidelines.                                      sidewalks creates significant additional work
       (8) Bulletin boards dedicated to a specific               for college workers and compromises the
       department or organization may be used                   environment.
       only with their permission. Departments and           b. Bulletin Boards
       organizations should consider using a stamp           Individuals are encouraged to use bulletin boards
                                                                                                                             47
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                          in a responsible manner. Although individuals and    procedures are established:
                                                                                          organizations are responsible for making their             a. A person or persons sponsoring a
                                                                                          own decisions about the use of posters and flyers,          demonstration or similar action may obtain an
                                                                                          they should consider the following:                        advisory opinion from the Office of the Dean of
                                                                                             (1) The use of designated public bulletin               Students as to the permissibility of the planned
                                                                                             boards is strongly encouraged.                          action and as to the possible penalties which the
                                                                                             (2) Pushpins or staples should be used on               Office of the Dean of Students might impose or
                                                                                             bulletin boards. To avoid possible puncture             recommend if an impermissible action is carried
                                                                                             of wheelchair/bicycle tires, please do not use          out. If the Office of the Dean of Students rules
                                                                                             thumbtacks or staple guns. Masking tape and/            that a planned action is not permissible, an effort
                                                                                             or sticky-tack putty are preferred types of             to compromise should be made, in cooperation
                                                                                             adhesives. Duct, gaffers, packing, or scotch            with the Committee on Student Life Committee.
                                                                                             tape should not be used (it is very difficult to         b. If an action is carried out that has been ruled
                                                                                             remove and causes damage to surfaces).                  impermissible in accordance with paragraph A
                                                                                             (3) No more than one posting for the same               above, or that has become disruptive in the
                                                                                             event or issue should be placed on a single             judgment of the Office of the Dean of Students,
                                                                                             bulletin board. Avoid posting on top of other           the said Office of the Dean of Students, or
                                                                                             material.                                               appropriate representative, will warn the
                                                                                                                                                     participating students to desist, inform them of
                                                                                      3. ALTERNATIVE SOURCES OF ADVERTISING                          the possible consequences of refusal to desist,
                                                                                       (SAVE PAPER)                                                  and allow the participants a reasonable amount
                                                                                         a. Newspaper ads.                                           of time to desist. The same procedure will be
                                                                                          b. Painting a rock in Tappan Square (etiquette             followed when the advice of the Office of the
                                                                                          suggests that you don’t paint over an event that           Dean of Students has not been sought.
                                                                                          has not yet occurred).
                                                                                                                                               E. Faculty Statement of Policy on Student
                                                                                          c. Radio (WOBC and other local stations).            Demonstrations
                                                                                          d. Outside banner on Wilder porch (must be
                                                                                                                                               The following statement was adopted by the General
                                                                                          scheduled in Student Union Office).
                                                                                                                                               Faculty on December 17, 1991.
                                                                                          e. Inside banner (primarily Wilder lobby).
                                                                                                                                                  1. FREEDOM OF SPEECH AT OBERLIN/AFFIRMATION
                                                                                          f. Press Releases ( campus and off-campus
                                                                                                                                                  OF INDIVIDUAL RIGHTS
                                                                                          publications).
                                                                                                                                                  On May 20, 1986, the General Faculty adopted a
                                                                                          g. Information tables in Wilder Bowl (must be           resolution on freedom of speech and expression that
                                                                                          scheduled in Student Union Office).                      remains in effect today. It urges aggrieved persons or
                                                                                          h. Electronic events calendar, Oberlin Online.          groups to make use of established judicial procedures
                                                                                                                                                  to resolve specific instances in which rights may have
                                                                                   D. Faculty Statement on Social and Political                   been violated and affirms that freedom of speech and
                                                                                   Unrest                                                         freedom of expression be guaranteed to individuals
                                                                                                                                                  and groups to express whatever views they wish, so
                                                                                   The following statement was adopted by the General             long as they do not interfere with the rights of others.
                                                                                   Faculty on February 27, 1968, and remains in effect.           The resolution calls upon all members of the College
                                                                                   The form and nature of protests and other social and           community to continue to foster a climate in which
                                                                                   political actions should not obstruct other persons in         this tradition of academic and civic freedom is both
                                                                                   the exercise of their rights as members or guests of           cherished and asserted.
                                                                                   the academic community or in the conduct of their              Within this context, Oberlin College emphatically
                                                                                   business in a normal manner. Acts of social and political      affirms the right of all its members to protest and
                                                                                   protest must not disrupt the essential operations of the       demonstrate. Both civil authority and College
                                                                                   College and should not violate standards of civility and       regulations reflect the obligation to balance rights of
                                                                                   respect important to the achievement of the College’s          free speech and expression against such other rights
                                                                                   educational purposes.                                          as privacy and normal conduct of business. Thus,
                                                                                   Because definitions of the limits of acceptable actions         College procedures consider as inappropriate any
                                                                                   cannot be free of ambiguity, and because clarity about         actions that intrude upon the rights of other members
                                                                                   the limits and about the penalties that may be incurred        of the community, including reasonable expectations
   48                                                                              for violation of the limits is desirable, the following        of peace and privacy, and tactics or behavior that
                                                                                                              STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
include coercion, intimidation, or harassment.           Students and those College officials who hold
Additionally, obstruction of the normal conduct of       broad responsibility for institutional policy are
business of the College, or of members or guests of      expected to maintain active and open channels of
the community are considered inappropriate.              communication with students and to advise them
                                                         on the most effective strategies for attempting to
2. OBERLIN COLLEGE POLICIES AND PROCEDURES               bring about institutional change. In the interest
FOR PROTESTS AND DEMONSTRATION                           of student safety and the protection of student
   a. Existing Authority                                 rights, College officials and other members of
   The College recognizes that the legal authority of    the community who learn about demonstrations
   the Oberlin City Police to enforce laws according     and protests, whether on or off campus, are
   to their best judgment extends to all areas of the    encouraged to notify the Office of the Dean of
   City of Oberlin, including the Oberlin College        Students immediately. In the event of student
   campus, and that this authority will not in           demonstrations, both on and off campus, the
   any way be restricted by College policies and         Office of the Dean of Students or an authorized
   procedures. Additionally, the College reserves        designee from that office will serve as the
   the right to invoke its own judicial procedures in    responsible official and spokesperson at the scene
   response to incidents that may occur at student       for the College. When the Office of the Dean of
   protests and demonstrations, whether on or off        Students is unavailable, the authorized designated
   campus.                                               representative of that office will be one of the
   b. Role of Students                                   following, listed in order of authority:
   Students enrolled at Oberlin College are subject       · Associate Dean of Community Life.
   to the laws of the City of Oberlin, the State of
   Ohio, and the United States. Students who plan         · Associate Dean of Students/Judicial
   demonstrations or participate in protest activities      Coordinator for Non-Traditional Housing and
   should be aware of the applicable civil laws and         Non-Residential Areas.
   regulations in addition to College regulations         · Associate Dean of Student Life/Judicial
   that govern their conduct. Consistent with               Coordinator for Traditional Housing.
   the “Faculty Statement on Social and Political         · Associate Dean of Students/Director of the
   Unrest” that was adopted on February 27, 1968,           Multicultural Resource Center.
   students are encouraged to consult with the Office
   of the Dean of Students prior to sponsoring a          · Associate Dean of Students/Director of
   demonstration, protest, or other activity where          Residential Education.
   First Amendment rights are exercised, whether on      This person will have responsibility to oversee
   or off the central campus. The purpose of such        normal College procedures for student
   consultation is to obtain an advisory opinion as      demonstrations, to decide whether and when to
   to the suitability of the planned action and as to    call in civil authorities to campus, to act in an
   the possible penalties that might be imposed or       advisory capacity to students and police for off-
   recommended if an unsuitable action is carried        campus demonstrations, and to speak on behalf
   out. Such consultation may also reduce the chance     of the College administration at the scene of any
   that students might place themselves at risk by       student demonstration. When appropriate, the
   unknowingly violating College regulations or civil    Office of the Dean of Students (or its authorized
   laws and regulations. The College recognizes that     representative) will notify the Oberlin Police
   students may choose to participate in spontaneous     Department of student demonstrations.
   demonstrations and that prior notification from        d. Role of Campus Security
   students therefore may not occur. Whether the         Campus security officials act under the authority
   advice of the Office of the Dean of Students has       and at the request of the Office of the Dean of
   or has not been sought, students participating in     Students in situations involving student protests
   a protest or demonstration should be prepared to      and demonstrations. In an emergency, until a
   assume the consequences of their behavior.            representative from the Office of the Dean of
   Students are also encouraged to communicate           Students arrives, Campus Security will follow
   openly and actively with faculty and                  procedures worked out in advance with the
   administrators who they feel can assist them in       Office of the Dean of Students that are intended
   developing effective strategies for attempting to     to provide for the safety of persons and the
   bring about institutional change.                     protection of property from serious damage.
   c. Role of College Officials                           These procedures include the following measures:
   Professional staff in the Office of the Dean of           (1) Ensure that the Director of Safety and                   49
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                         Security and the Dean of Students, or a              his/her authorized representative) an opportunity
                                                                                         representative, have been notified.                   to ameliorate the situation.
                                                                                         (2) Observe the activity from an appropriate         f. Demonstrations on the Central Campus
                                                                                         location to determine the extent of the protest.     College authority and procedures for handling
                                                                                         (3) Maintain a visible but neutral presence          demonstrations on the central campus fall under
                                                                                         until the arrival of the Director of Safety and      the auspices of the Office of the Dean of Students.
                                                                                         Security and/or the Dean of Students, or a           The Dean (or his/her authorized representative)
                                                                                         representative of that office.                        may summon civil authorities to the campus on
                                                                                                                                              behalf of the College and request appropriate
                                                                                         (4) Safety and Security officers shall not            action should circumstances warrant such a
                                                                                         undertake any enforcement measures or active         response.
                                                                                         enforcement stance unless necessary to prevent
                                                                                         physical violence to any person, physical            Standard procedures for College response to
                                                                                         conflict between any persons or groups of             central campus demonstrations call for the Dean
                                                                                         persons, or serious damage or vandalism to           of Students or an authorized representative,
                                                                                         buildings, physical facilities, or their contents.   whenever he or she learns of a demonstration,
                                                                                         Security officers shall not employ electronic         to make every effort to be present at the
                                                                                         surveillance techniques, nor photograph              demonstration and to serve as the responsible
                                                                                         persons at the scene of any protest.                 College official at the scene. This person, in
                                                                                                                                              addition to monitoring the demonstration, will
                                                                                         (5) Enforcement measures related to the              judge the need for College disciplinary action
                                                                                         protection of property shall be limited to           or for the intervention of civil authorities when
                                                                                         actions necessary to prevent serious damage or       circumstances warrant. Before initiating College
                                                                                         vandalism to buildings, physical facilities, or      disciplinary action or invoking civil intervention
                                                                                         their contents.                                      in central campus demonstrations, the authorized
                                                                                      e. Role of City Police                                  College official will typically take the following
                                                                                      The legal authority of the Oberlin City Police          course of action:
                                                                                      extends to all areas of the city, including the            (1) Attempt to gain an understanding of the
                                                                                      campus. Police authority is not restricted by              demonstrators’ grievances, and come to some
                                                                                      College policies and procedures for handling               resolution if possible and appropriate.
                                                                                      student demonstrations. Nevertheless, the Oberlin
                                                                                      Police Department normally will not interfere              (2) Attempt to notify protesting students about
                                                                                      with any student demonstration conducted on                what actions are considered unacceptable and
                                                                                      and confined to the central campus, unless the              warn them of the consequences if they persist.
                                                                                      laws of the city or state are being violated, a            (3) Allow a reasonable time for demonstrators
                                                                                      complaint is filed by a citizen, or the behavior of         to respond before establishing identification
                                                                                      the protest’s participants suggest a risk of physical      of students liable to College judicial procedure
                                                                                      harm to persons or serious property damage.                or requesting civil intervention in the case of
                                                                                      Property considered by the College to be part of           central campus demonstrations.
                                                                                      the central campus includes all administrative             (4) If the behavior of the protest participants
                                                                                      offices, academic buildings, student residence and          indicates an atmosphere of provocation or
                                                                                      dining halls, libraries, Hall Auditorium, the Art          physical confrontation that is likely to cause
                                                                                      Museum, gymnasiums, and the grounds around                 a high risk of harm to persons or property,
                                                                                      them.                                                      or, if the situation is judged as an emergency
                                                                                      Student demonstrations that originate on the               state such that the existing time will not allow
                                                                                      central campus and expand onto the public streets          the implementation of the normal procedures
                                                                                      or the public right-of-way may be monitored                presented above, it shall be the responsibility
                                                                                      by the city police. The College recognizes that            of the Dean or authorized representative to
                                                                                      the city police have authority to enforce laws             formulate and embark upon an appropriate
                                                                                      according to their best judgment, and without              plan of action that is intended to secure the
                                                                                      consultation with College officials. It is urged,           safety of persons and property. Normally,
                                                                                      however, that before taking action at any student          the College will request the appropriate civil
                                                                                      demonstration, the civil authorities would                 authorities to take action only in cases of fire,
                                                                                      communicate with the responsible College official           extensive damage, physical injury to persons,
                                                                                      who would normally be expected to be present at            or in some instances, when persons not
                                                                                      the scene. The purpose of this communication is            affiliated with the College are demonstrating.
    50
                                                                                      to allow, when possible, the Dean of Students (or
                                                                                                        STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
g. Off-Campus Demonstrations                           only after communicating with the responsible
Student demonstrations that occur off the Oberlin      College official at the scene (see Section 4
College central campus fall under the jurisdiction     below). Students involved in demonstrations
of civil authorities and their judgment in             at the President’s house are urged to consider
enforcing the law. When aware in advance of such       with care their actions within the context of
demonstrations in Oberlin, the Dean of Students        time, place, and manner (see Section 5 below).
(or his/her authorized representative) will notify     (2) The Oberlin College Inn
the city police and remain available at the scene in
an advisory role, and will invoke College judicial     The Oberlin College Inn is also College-owned
procedures if warranted. College charges against       property at which official College functions
students will be at the discretion of the Office of     occur. Therefore, it may, on occasion, be
the Dean of Students. The Dean’s discretion in         the locus of student demonstrations. When
such cases would necessarily be informed and           the Office of the Dean of Students learns in
guided by consideration of whether the students’       advance of demonstrations at this site, the
behavior poses a threat to College persons or          College will treat such protests procedurally
property, or violates College regulations. College-    as central campus demonstrations. Therefore,
owned homes rented by College employees,               the manager of the Oberlin College Inn or
College-owned properties rented to persons not         his/her representative is urged to notify the
affiliated with the College, private homes owned        Office of the Dean of Students if a student
by College officials, and nonresidential College        demonstration occurs at the Inn. If the Dean
owned properties that are not used for official         or his/her representative cannot be reached,
College functions (such as the Arboretum) are not      the Inn manager should contact campus
considered by the College as part of the central       security, in which case Campus Security will
campus. Students planning to participate in off-       be responsible for contacting a representative
campus demonstrations are urged to be aware that       of the Office of the Dean of Students.
the final authority on what is legally permissible      Because the Oberlin College Inn is a
in the City of Oberlin is the Oberlin City Chief of    commercial business accessible to the public,
Police. Students should be aware that some protest     it is defined by the City of Oberlin as public
actions away from the central campus, such as          property. As a commercial business open to
impeding rights-of-way on city streets during a        the public, demonstrations at the Oberlin
march, may require that they apply in advance for      College Inn should not interfere with normal
a permit from City Hall.                               business, including restaurant service,
h. Special Cases                                       privacy of guests, conferences and meetings,
    (1) The President’s House, 154 Forest Street       and public access via lobby, driveways, and
                                                       parking lots. Regarding potential divergence
    The College recognizes that the President’s        between College and City authorities, see
    home (154 Forest Street) is College-owned          “Note to Students” (Section 4) below.
    property at which official College functions
    may occur. The President’s home is also            (3) Tappan Square
    regarded by many students as a symbol of the       A court decision has found Tappan Square
    College and its administration. Therefore,         to be in the city domain and subject to
    the President’s lawn at 154 Forest Street          normal city police procedures because
    may, on occasion, be the locus of student          it has open access for all citizens. At the
    protests. When the Office of the Dean of            same time, Tappan Square is also College-
    Students learns in advance of demonstrations       owned property and the site of official
    at this site, the College will treat such          College functions such as Commencement.
    protests procedurally as central campus            Therefore, it may, on occasion, be the locus
    demonstrations. The City of Oberlin defines         of student demonstrations. When the Office
    the residence at 154 Forest Street as private      of the Dean of Students learns in advance
    property in a residential neighborhood.            of demonstrations on Tappan Square, such
    Accordingly, the Oberlin Police Department         demonstrations will be treated procedurally by
    shall respond to incidents at this site and take   the College as central campus demonstrations.
    needed actions according to the best judgment      Again, the College urges that police action
    of the duty officer in charge, pursuant to city     would be taken only after communication
    police policies. The College urges but cannot      with the responsible College official at the
    guarantee that police action would be taken        scene (see Section 4 below).
                                                                                                                   51
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                             (4) Note to Students                              considered to be acceptable expression of free speech at
                                                                                             Persons involved in demonstrations at the         the Oberlin Inn if no patrons are disturbed by it would
                                                                                             above referenced sites are urged to consider      become unacceptable if it intruded upon the rights of the
                                                                                             with care their actions within the context        public. It is incumbent, therefore, on all members of the
                                                                                             of time, place and manner (see Section 5          College community to be aware of applicable state, local,
                                                                                             below) as well as within the context of the       and federal laws in addition to College regulations that
                                                                                             primary authority of the Oberlin City Police.     govern their conduct. Oberlin College will cooperate as
                                                                                             The College will attempt to treat protests at     required by law with civil authorities; the College cannot
                                                                                             these sites procedurally as central campus        protect members of its community from prosecution
                                                                                             demonstrations and will urge that police          under federal, state or local laws. Within this context,
                                                                                             action be taken only after communicating          the College seeks to foster a sense of community in
                                                                                             with the responsible College official at the       a climate of “civility.” That is, it seeks to create an
                                                                                             scene. Nevertheless, students should recognize    environment where free and open expression can take
                                                                                             that the police have the authority to respond     place without intimidation or interference with the rights
                                                                                             to complaints at these sites according to their   of others.
                                                                                             judgment at the scene and without regard to
                                                                                             consultation with College officials.               F. Guidelines for Meetings Involving Speakers,
                                                                                                                                               Films, and Other Forms of Artistic Expression
                                                                                             (5) Time, Place, and Manner
                                                                                                                                               The General Faculty Council adopted the following
                                                                                             The Oberlin College community emphatically
                                                                                                                                               policy on November 3, 1989 for application to student
                                                                                             affirms the right of all its members to speak
                                                                                                                                               sponsored events. On November 13, 2001 the GFC
                                                                                             out and demonstrate. Restraints regarding
                                                                                                                                               extended the jurisdiction of this policy to include all
                                                                                             time, place, and manner reflect the need to
                                                                                                                                               relevant campus events. The final version was adopted by
                                                                                             balance the rights of free speech against such
                                                                                                                                               the General Faculty on December 3, 2002.
                                                                                             other rights as privacy and the normal conduct
                                                                                             of business.                                             1. COMMITMENT AND RESPONSIBILITIES OF
                                                                                         Thus, students involved in planning or carrying              OBERLIN COLLEGE
                                                                                         out demonstrations should bear in mind the                   Oberlin College is committed to maintaining
                                                                                         following guidelines:                                        an environment where open, vigorous debate
                                                                                                                                                      and speech can occur. This commitment entails
                                                                                                                                                      encouraging and assisting organizations that
                                                                                            members of the Oberlin College or town
                                                                                                                                                      want to sponsor speakers, films, and other forms
                                                                                            community, including reasonable expectations
                                                                                                                                                      of expression as well as informing students
                                                                                            of peace and privacy, will be considered
                                                                                                                                                      who seek guidance concerning forms of protest
                                                                                            inappropriate.
                                                                                                                                                      against speakers. It may also involve paying for
                                                                                                                                                      extraordinary security measures in connection
                                                                                            of members or guests of the community and                 with a controversial speaker. Consistent with
                                                                                            disruptions of the essential operations of the            these obligations, the General Faculty Council
                                                                                            College will be considered inappropriate.                 promulgates these guidelines, which are intended
                                                                                                                                                      to be content-neutral.
                                                                                            intimidation, or harassment will be considered
                                                                                                                                                      2. APPLICATION OF GUIDELINES
                                                                                            inappropriate.
                                                                                                                                                      These guidelines apply to all meetings held at the
                                                                                   It is important to note that these guidelines describe             College to which speakers are invited, films are
                                                                                   general procedures. Their application to any specific               shown, or other forms of artistic expression are
                                                                                   demonstration shall be governed by the particular                  part of the program.
                                                                                   situational context. For example, considerations related
                                                                                   to time, place and manner would normally be expected               3. MEETINGS TO BE DESIGNATED AS OPEN OR
                                                                                   to inform and guide judgments about what is considered             CLOSED
                                                                                   acceptable and unacceptable behavior. Unambiguous                  a. A meeting to which a speaker is invited, a film
                                                                                   definitions of what is acceptable behavior in all cases             is being shown, or at which there is some form
                                                                                   cannot be provided. Similarly, unambiguous statements              of artistic expression may be designated “open”
                                                                                   about the implementation of these guidelines in all cases          or “closed.” In either case, incidental College
                                                                                   cannot be provided. For example, what is considered                facilities such as room and utilities may be used.
                                                                                   acceptable noise in a residential neighborhood during the          b. The press may be invited to either open or
                                                                                   day may become unacceptable after 10:00 p.m. What is               closed meetings.
    52
                                                                                                                    STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
   c. If an organization or group uses College                (e.g., an administrator or a designated general
   funds, including student activity fee funds, for           student monitor), not by a member of the
   costs other than incidentals, the meeting must             sponsoring organization or by any person
   be designated and treated as open. The cost                perceived as partisan.
   of the use of room and utilities is considered
                                                          5. DISSENT/PROTEST
   “incidental.” All other expenses are not
   considered incidental, e.g., a speaker’s expenses,        a. General Principles
   an honorarium, and refreshments. These expenses           The right to dissent is the complement of the
   may be covered by the student activity fee or             right to speak, but these rights need not occupy
   other College funds only if the meeting is open.          the same forum at the same time. The speaker
   (This requirement does not apply to meetings              is entitled to communicate his or her message to
   for which College funds have been authorized to           the audience during his or her allotted time, and
   finance a training event carried on by a chartered         the audience is entitled to hear the message and
   organization or College office.)                           see the speaker during that time. The dissenter
                                                             must not substantially interfere with the speaker’s
   d. Closed Meetings                                        ability to communicate or the audience’s ability to
      (1) A closed meeting may be limited to                 hear and see the speaker.
      membership in the organization, or by                  When a meeting is closed, dissent by non-
      invitation to designated persons or groups, but        attendees is limited to activity outside the meeting
      cannot be closed on the basis of any category          that does not impede access to the meeting or
      that is, or that is a pretext for, discrimination      substantially interfere with the communication
      in violation of the College’s published                inside. When a meeting is open, the acceptable
      antidiscrimination policies.                           form of dissent will depend on whether the
      (2) To the extent that a closed meeting is             dissenter is inside or outside the meeting, and on
      publicly advertised, there must be clear               whether the dissenter is acting before, after, or
      disclosure that the meeting is closed.                 during the meeting.
   e. Open Meetings                                          b. Some Examples of Dissent
      (1) A meeting is considered open even                  The following guidelines, which are neither
      though the sponsoring organization limits              comprehensive nor absolute, suggest the limits of
      the audience to members of the College                 acceptable dissent. As spelled out in the Faculty
      community or to portions thereof (e.g., first-          Statement on Social and Political Unrest (Students’
      year students) unrelated to the sponsoring             Rights and Responsibilities Section V., D.), “A
      organization.                                          person or persons sponsoring a demonstration or
                                                             similar action may obtain an advisory opinion
      (2) At an open meeting, up to one-third of             from the Dean of Students.”
      the seats may be reserved for guests of the
      sponsoring organization.                                   (1) Picketing, literature. Picketing in an
                                                                 orderly way or distributing literature outside
      (3) Adequate and timely notice – in The                    the meeting is acceptable and must not be
      Oberlin Review, via posters or flyers, on a                 interfered with unless it impedes access to
      College Web site, or similar advertising – must            the meeting. Distributing literature inside an
      be given for an open meeting.                              open meeting is acceptable and must not be
4. IDENTIFICATION                                                interfered with before a meeting is called to
    a. According to College regulations, students                order and after the meeting is adjourned.
    must show and/or surrender their I.D. card when              (2) Silent or symbolic protest. Displaying
    requested to do so by an appropriate College                 a sign (signs may not be mounted on poles
    officer. Other attendees may be required to                   when displayed indoors), wearing expressive
    produce identification, so long as                            clothing, gesturing, standing, or otherwise
      (1) Advance notice is given as to what specific             protesting noiselessly is acceptable and must
      types of ID will be required.                              not be interfered with, unless the protest
                                                                 interferes with the audience’s view or prevents
      (2) Identification procedures are enforced                  the audience from paying attention to the
      consistently and uniformly.                                speaker. Any use of signs, prolonged standing,
    b. When required for an open meeting,                        or other activity likely to block the view of
    identification or press credentials, should be                anyone in the audience should be confined to
    checked by an official perceived to be neutral                the back of the room. Security may confiscate
                                                                                                                               53
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                           signs and posters that interfere with the                 entrance.
                                                                                           audience’s view; signs and posters must be                (3) Videotaping of the event for security
                                                                                           returned on request immediately following the             purposes may be done, with notice to the
                                                                                           event.                                                    audience. Videotapes will be erased after the
                                                                                           (3) Noise. Responding vocally to the speaker,             statutory time for filing charges has expired
                                                                                           spontaneously and temporarily, is generally               or after a final appeal has been handed down.
                                                                                           acceptable. Chanting, coughing, or making                 Videotapes may be used only if charges are
                                                                                           other sustained or repeated noise in a manner             filed and only as evidence in a judicial hearing.
                                                                                           which substantially interferes with the               c. When a meeting is closed, the sponsoring
                                                                                           speaker’s communication is not permitted,             organization, in consultation with the Dean
                                                                                           whether inside or outside the meeting.                of Students (or designee) will ordinarily be
                                                                                           (4) Force or violence. Using or threatening           responsible for planning, obtaining, and funding
                                                                                           force or violence, such as defacing a sign            its own security from or through the Office of
                                                                                           or assaulting a speaker or a member of the            Safety and Security.
                                                                                           audience, is never permitted. Any interference
                                                                                                                                              7. USE OF A MODERATOR/FACILITATOR
                                                                                           with freedom of movement or with freedom
                                                                                           from personal force and violence is a serious          a. Determination of Need
                                                                                           violation of personal rights.                          The Dean of Students (or designee) may determine
                                                                                                                                                  that the protection of free speech at an open
                                                                                       c. The Audience’s Responsibility                           meeting requires the use of a Moderator/
                                                                                       The audience, like the host and the speaker,               Facilitator. If so, the meeting shall be held with a
                                                                                       must respect the right to dissent. A member                Moderator/Facilitator.
                                                                                       of the audience or the host organization who
                                                                                       substantially interferes with acceptable dissent          b. Selection
                                                                                       is violating these guidelines in the same way as a        The Moderator/Facilitator will be selected by
                                                                                       dissenter who violates the rights of the speaker or       the Dean of Students (or his/her designee) after
                                                                                       audience.                                                 making every reasonable effort to consult with
                                                                                                                                                 the Chair of the Student Life Committee, the
                                                                                       d. Question and Answer Period in Open                     sponsoring organization, and any others whose
                                                                                       Meetings                                                  advice the Dean might find useful. The person
                                                                                       In any open meeting the sponsoring organization           selected shall be perceived to be neutral and non-
                                                                                       may arrange with the speaker to assure a                  partisan. He/she will generally be a member of the
                                                                                       reasonable opportunity for a question and answer          College faculty or administration.
                                                                                       period.
                                                                                                                                                 c. Role
                                                                                    6. SECURITY                                                  The Moderator/Facilitator should make clear at
                                                                                       a. The Dean of Students (or in his or her absence         the meeting that his/her role reflects no position
                                                                                       the Provost or the President of the College) shall        for or against the views of the speaker or
                                                                                       determine, either on his/her own initiative or after      sponsoring organization.
                                                                                       hearing from student organizations or groups,             At the event, final decisions regarding balancing
                                                                                       whether the protection of free speech at an open          the rights of the speaker with the rights of those
                                                                                       meeting requires security measures.                       who disagree will be made by the Moderator/
                                                                                       b. Upon making the determination that security            Facilitator. These decisions include, but are not
                                                                                       measures are required, the Director of Security,          limited to:
                                                                                       acting in consultation with the Dean of Students,             (1) Whether to require a disrupter to leave
                                                                                       will have and will exercise the responsibility                the room and seek the assistance of College
                                                                                       to determine the nature and extent of security                security to escort the disrupter from the room.
                                                                                       measures required. The College will fund these
                                                                                       measures. They may include, but are not limited               (2) Whether to suspend an event temporarily if
                                                                                       to, the following:                                            disruption occurs.

                                                                                           (1) Bags and other containers may be subject              (3) Whether to move an event because of
                                                                                           to search only by the Security staff and their            disruption or security.
                                                                                           delegates. Security can require that they be put          (4) Whether to cancel an event because of
                                                                                           in a checkroom before entering the event.                 security concerns.
                                                                                           (2) Security may require that coats or                    (5) If an event must be cancelled by a special
                                                                                           outerwear be put in a checkroom before                    Moderator/Facilitator before the program has
   54
                                                                                                                              STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
          been fully executed, those responsible for the       College’s stance on the intrusion of unauthorized
          cancellation may be fully or partially liable for    persons into private offices.
          covering the costs of the event as determined        The General Faculty Council views with grave concern
          by the Community Board.                              the intrusion by unauthorized persons into private offices
   8. SANCTIONS                                                containing sensitive materials. Such intrusion can result
   Violation of the free speech rights of any person, as       in the exposure of confidential information to possible
   protected in these guidelines, will be treated seriously.   violation and abuse and can constitute serious violations
   Violators, whether or not they are members of the           of individuals’ rights to privacy.
   Oberlin community, will be subject to the following
   sanctions:                                                  H. Faculty Statement on Racial Abuse and
                                                               Harassment
      a. Dismissal from the meeting or event.
                                                               The following statement was adopted by the General
      b. Arrest or other legal action.
                                                               Faculty in May of 1987, and remains in effect.
      c. For students, disciplinary proceedings before
      the Community Board, which may impose any of             INTRODUCTION
      the following sanctions:                                 Oberlin College is committed to offering all its students
                                                               the opportunity to pursue academic excellence. The
          (1) Warning.
                                                               College seeks to encourage an atmosphere in which all
          (2) Written reprimand.                               persons have an equal opportunity for participation in
          (3) Suspension.                                      this pursuit, whether this is in group settings or in close
                                                               relationships between individual students and faculty
          (4) Dismissal.
                                                               members. The College, further, condemns covert or overt
    Pursuant to existing procedures, these Board               acts that interfere with these expressed goals. Therefore,
    sanctions may be noted on the student’s transcript.        any form of intimidation, abuse or harassment based on
    d. A referral will be made to the appropriate faculty      race, ethnic origin, creed, gender, or sexual orientation is
    committees or College officers or other members of          contrary to the ideals of Oberlin College.
    the College community.                                     Oberlin College deplores incidents of prejudice or racial
   9. QUESTIONS OF INTERPRETATION                              discrimination wherever they may occur – for example,
                                                               between faculty and staff members, senior faculty and
   All questions of interpretation and application of
                                                               junior faculty members, one student and another, or
   these guidelines shall be decided by the Dean of
                                                               supervisors and employees. The College is especially
   Students (or his/her designee) after consultation, as
                                                               mindful of its obligation to maintain optimal learning
   needed.
                                                               opportunities for its students. Racial slurs, whether overt
   10. OTHER RESPONSIBILITIES                                  or covert, may directly or indirectly have a negative
   The General Faculty Council (or designee) is                impact on students’ abilities to learn. Discrimination not
   responsible for:                                            only may have undesirable educational and psychological
                                                               consequences; it is also against the law.
      a. Offering advice to the administration
      concerning the further development and the                  1. DEFINITION
      enforcement of these guidelines through content-            Racial harassment in the academic setting is behavior
      neutral policies related to time, place, and                that calls attention to the racial identity of persons
      manner.                                                     in a manner that prevents or impairs their full
      b. Reviewing of the effectiveness of these                  enjoyment of educational or occupational benefits
      guidelines and offering proposals for change.               or opportunities. What is often at issue is not
                                                                  discrimination per se, but unconscious intimidation,
   The General Faculty Council recommends that
                                                                  coercion, or abuse of power. No matter how carefully
   the Dean of Students and the Director of Safety
                                                                  worded a definition of racial harassment might be,
   and Security adopt the relevant portions of these
                                                                  unforeseen situations may arise which cannot easily
   guidelines for public events sponsored by the College
                                                                  be included in any definition. Racial harassment may
   or by departments.
                                                                  include incidents that limit the full realization of
                                                                  open, creative pluralism on campus.
G. Faculty Statement on Intrusion of Unauthorized
Persons into Private Offices                                       2. INFORMAL GRIEVANCE PROCEDURE
                                                                      a. Purpose and Scope
The following resolution was adopted by the General
Faculty Council on April 10, 1987 to clarify the                      Experience suggests that many grievances
                                                                                                                                         55
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                      of this nature can be satisfactorily resolved                   this committee.
                                                                                      without resort to a formal investigation if the                 (4) Faculty and staff will be appointed for
                                                                                      institution provides ready access to an appropriate             staggered two-year terms, with the possibility
                                                                                      informal process whose legitimacy is generally                  of reappointment; student members will be
                                                                                      acknowledged.                                                   appointed for one year, with the possibility of
                                                                                      The following informal grievance procedure                      reappointment.
                                                                                      provides for an appointed group of informed                     (5) Members will elect a chair who will serve
                                                                                      persons to whom students and other members of                   for two years. The initial appointment of the
                                                                                      the College community may come with inquiries,                  chair may be made by the President of the
                                                                                      concerns, or complaints when they wish to receive               College.
                                                                                      counsel, information, and/or mediation. When
                                                                                      there is mediation, there should be a concern for               (6) The Affirmative Action Officer shall serve
                                                                                      the comfort and safety of every party involved in               as a consultant to this committee.
                                                                                      the process.                                                    (7) The names of committee members will
                                                                                         (1) The grievant should have peer support                    be widely published – for example, listed in
                                                                                         from a committee member.                                     student handbooks and in memoranda to the
                                                                                                                                                      faculty, staff and administration. Information
                                                                                         (2) The alleged injuring party should have peer              about the Committee will be included in
                                                                                         support from a committee member.                             Orientation programs for students, faculty and
                                                                                         (3) All parties must agree to enter the process.             staff members, and administration.
                                                                                         (There is a formal process that does not
                                                                                         demand consent.)                                   I. Faculty Statement on Discriminatory
                                                                                         (4) It needs to be understood that this process    Harassment
                                                                                         is not one that will lead to punishment;           The following statement was adopted by the General
                                                                                         instead, the goal is increased understanding       Faculty on April 18, 1989 and remains in effect today.
                                                                                         and transformed behavior.
                                                                                                                                            Central to the College’s philosophy and to its
                                                                                         (5) All proceedings and resolutions will be        responsibility as an academic institution are its
                                                                                         confidential. No information will be made           devotion to free and open inquiry and its respect for
                                                                                         public without the approval of all parties.        diversity of opinion. Freedom of speech and freedom
                                                                                         (6) There should be a reasonable timetable for     of expression are guaranteed to individuals and groups
                                                                                         this procedure so that it does not drag on in an   to express whatever views they wish, so long as they
                                                                                         unhelpful manner.                                  do not interfere with the rights of others. The College
                                                                                                                                            is also mindful of its obligation to protect the dignity,
                                                                                      b. Composition of the Committee
                                                                                                                                            safety, and self-respect of all members of its community
                                                                                          (1) Members of this committee will be
                                                                                                                                            and seeks to encourage an atmosphere in which all
                                                                                          appointed by the President of the College
                                                                                                                                            persons have an equal opportunity for participation
                                                                                          after consultation with interested parties.
                                                                                                                                            in the pursuit of excellence. Therefore, any form of
                                                                                          The committee shall consist of at least five
                                                                                                                                            intimidation, abuse, or harassment based on race, ethnic
                                                                                          members. Any individual or group may
                                                                                                                                            origin, religion, creed, political persuasion, handicap,
                                                                                          suggest names of persons who might be
                                                                                                                                            gender, or sexual orientation is contrary to the ideals of
                                                                                          especially helpful as committee members.
                                                                                                                                            Oberlin College. Perpetrators of such behavior can be
                                                                                         (2) Members shall be chosen for their              subject to appropriate College adjudication processes,
                                                                                         sensitivity, discretion, and skill in mediation.   leading potentially to disciplinary action.
                                                                                         Those appointed should be people known to
                                                                                                                                            The following definition of non-discrimination is taken
                                                                                         be approachable by faculty, students and staff;
                                                                                                                                            from page 5 of the Oberlin College Affirmative Action
                                                                                         some should already have familiarity with
                                                                                                                                            Plan.
                                                                                         points of law and procedures that relate to
                                                                                         the issue of racial harassment. Members shall      “NON-DISCRIMINATION MEANS ADMINISTERING PROGRAMS
                                                                                         avail themselves of training in race awareness,    AND TREATING ALL PERSONS WITHOUT REGARD TO
                                                                                         mediation, and negotiation.                        RACE, COLOR, NATIONAL ORIGIN, RELIGION, CREED, AGE,
                                                                                         (3) Since the informal procedure is meant to       SEX, SEXUAL ORIENTATION, MARITAL STATUS, FAMILY
                                                                                         serve all members of the campus community,         RELATIONSHIP TO AN EMPLOYEE OF OBERLIN COLLEGE,
                                                                                         it is important that committee membership be       HANDICAPS OR VETERAN STATUS, EXCEPT WHERE SUCH
                                                                                         as broadly based as possible. There shall be       A DISTINCTION IS REQUIRED BY LAW OR PROVED TO BE A
    56                                                                                   faculty, staff, and student members serving on     BONA FIDE OCCUPATIONAL QUALIFICATION.”
                                                                                                                         STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
Individuals have been appointed by the College to            Students’ Rights and Responsibilities Section V. J.,
coordinate Oberlin College’s efforts to comply with          Appendix 6.) Because of the dynamics of power and
various pieces of federal legislation; these include Title   authority between supervisors and workers, Oberlin
VI and VII of the Civil Rights Act as amended in 1972;       College discourages sexual relationships between
Title IX of the Education Amendments Act of 1972,            supervisors and subordinate employees.
as amended; Section 504 of the Federal Rehabilitation
                                                             3. DEFINITION OF SEXUAL OFFENSE
Act of 1973; the Equal Pay Act of 1963, as amended;
the Age Discrimination in Employment Act of 1967, as         Sexual offense is behavior that calls attention
amended; the Pregnancy Discrimination Act of 1978; the       to gender, sexuality, gender identity, or sexual
Americans with Disabilities Act; and all other applicable    orientation of persons in a manner that prevents or
federal, state, and local legislation and regulations.       impairs an individual’s full enjoyment of educational
Contact the Office of the Dean of Students or the             or occupational benefits or opportunities. Enjoyment
Affirmative Action Officer for names of the current            of educational or occupational benefits is to be
coordinators.                                                interpreted broadly. Consequently, a sexual offense
                                                             may occur on or off campus as long as it affects the
J. Sexual Offense Policy and Procedures                      campus community.
                                                             What is often at issue is not sexual attention per se
   1. INTRODUCTION                                           but intimidation, coercion, or abuse of power. Such
   Oberlin College will not tolerate sexual offense in the   behavior may be especially harmful in situations
   work or academic setting. Offenders will be subject       where the imposition of unwanted sexual attention
   to appropriate College adjudication processes and         is accompanied by the promise of academic or
   disciplinary action. Oberlin College will provide         employment rewards or the threat of reprisal. Sexual
   appropriate support to community members who feel         offense includes sexual harassment.
   that they have been victims of a sexual offense.
                                                             Because Oberlin College values and protects academic
   2. SEXUAL RELATIONS BETWEEN STUDENTS,                     freedom, because vigorous and open discussion
   FACULTY, AND STAFF                                        of controversial issues may cause discomfort, and
   Oberlin College seeks to provide and maintain the         because vital teaching and learning may themselves
   best possible learning and working environment. For       be the occasion for students and professors to
   this reason, it is prohibited for faculty members to      face difficult or awkward or painful matters, it is
   engage in any sexual relationships with students to       important for all to realize that this policy on sexual
   whom they are not married or in formal domestic           offense is not intended to restrict serious discussion of
   partnerships, even when both parties believe that the     controversial issues in academic situations.
   relationship is consensual. This prohibition applies      No matter how carefully worded a definition of
   even if the student is not enrolled in the faculty        sexual offense might be, unforeseen situations may
   member’s class. Also prohibited, with the same            arise that cannot easily be included in any definition.
   exceptions, are sexual relationships between staff        Thus, a sexual offense is defined to include, but not
   members and students. Faculty and staff who violate       be limited to, the following:
   this prohibition are subject to appropriate College
                                                                a. Sexual Harassment
   adjudication processes and disciplinary action.
                                                                    (1) Sexual harassment means unwelcome
   All sexual interaction between students must                     sexual conduct that has the purpose or
   be consensual. The term “consent” cannot be                      effect of unreasonably interfering with an
   defined with enough precision to make a definition                 individual’s performance or that creates an
   meaningful for any and/or all situations. Consent                environment that a reasonable person would
   must be looked at on a case-by-case basis, by                    find hostile, offensive, or intimidating.
   examining the facts of the particular matter. In
                                                                    (2) Sexual harassment includes behavior that is
   some cases, however, consent may never be given,
                                                                    inappropriate to the academic or employment
   such as when an individual is asleep or unconscious,
                                                                    setting – for example, unwelcome or irrelevant
   or when an individual’s judgment is impaired by
                                                                    comments, gestures, or touching – that may
   drugs or alcohol. Students should take advantage
                                                                    reasonably be perceived as a sexual overture
   of educational and training opportunities offered
                                                                    or sexual denigration. This includes making
   at the College to clarify the meaning and nature of
                                                                    known to other people a person’s sexual
   sexual consent. The spouse and partner guidelines for
                                                                    orientation without his/her consent, and with
   faculty apply to all non-student employees, married
                                                                    the intent to denigrate that person sexually.
   or not, who enter into sexual relationships. (See
   Faculty Guide, Appendix A, or reproduced below as                (3) Sexual harassment includes a request for
                                                                                                                                    57
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                          sexual favors when submission to or rejection          published in the Student Regulations, Policies,
                                                                                          of such a request might reasonably be viewed           and Procedures, the Faculty Guide, and all
                                                                                          as a basis for evaluative decisions affecting an       other student and employee handbooks. The
                                                                                          individual’s career or educational experience.         names of advocate members of SORC and of the
                                                                                       b. Sexual Assault                                         Administrator will also be printed in the Oberlin
                                                                                       Sexual assault is coercion with or without the            College telephone directory.
                                                                                       use of physical force for the purpose of sexual        5. PROCEDURES
                                                                                       relations; or sexual contact to which any party        In this policy statement, a “respondent” is the person
                                                                                       involved does not give full and free consent.          against whom a charge of sexual offense is brought;
                                                                                       c. Sexual Battery                                      a “complainant” is the person who brings a charge of
                                                                                       Sexual battery occurs when a person engages in         sexual offense.
                                                                                       sexual intercourse, fellatio, or cunnilingus with         a. Duty to Report
                                                                                       another through the use of coercion or when the           Any member of the campus community who
                                                                                       victim’s ability to appraise a situation or control       believes that his or her educational or work
                                                                                       his or her own conduct is substantially impaired.         experience has been subjected to sexual
                                                                                       Sexual battery is a felony crime in the state of          harassment, sexual assault, sexual battery, or rape
                                                                                       Ohio.                                                     should contact the Administrator or an Advocate
                                                                                       d. Rape                                                   member of SORC (see Appendix 2 below). Any
                                                                                       Rape occurs when a person engages in sexual               other member of the campus community who is
                                                                                       intercourse, fellatio, cunnilingus, or penetration        aware of the occurrence of sexual harassment,
                                                                                       of anal or vaginal areas with any object, with            sexual assault, sexual battery or rape must contact
                                                                                       another person through the use of force,                  the Administrator. (If the Administrator is either
                                                                                       threat of force, or by forcefully, deceitfully, or        the respondent or the complainant, the co-chair
                                                                                       surreptitiously administering intoxicants. Rape is        of SORC will be contacted and will assume the
                                                                                       a felony crime in the state of Ohio.                      responsibilities of the Administrator). Complaints
                                                                                                                                                 of sexual offense may also be made directly to the
                                                                                    4. POLICY ADMINISTRATION                                     President, who will ensure that the complaint is
                                                                                       a. Administration                                         forwarded to the appropriate administrator.
                                                                                       In order to address the campus-wide needs
                                                                                       for effective implementation of the following             b. Confidentiality
                                                                                       procedures and to provide ongoing education               Complaints of sexual offense should be dealt
                                                                                       for the campus community, the President will              with according to established procedures, which
                                                                                       appoint an Administrator, who will report to              treat all information as confidential. Only those
                                                                                       the President, and a Sexual Offense Review                individuals who possess a legitimate need to know
                                                                                       Committee (SORC) as outlined in the Appendices            should be told the details of allegations. Parties
                                                                                       to this policy.                                           involved should not engage in public discussion of
                                                                                                                                                 their cases.
                                                                                       b. Education
                                                                                       It is essential that all employees and students           c. Time Frame
                                                                                       of Oberlin College are knowledgeable about                Under normal circumstances, the time frames
                                                                                       what behaviors constitute sexual offense and              referred to in this policy should be followed. Any
                                                                                       understand their responsibilities with respect to         change in these time frames must be authorized by
                                                                                       this policy. The Administrator will coordinate            the Administrator or his/her designee. These time
                                                                                       education and training on issues pertaining to            frames do not include days on which the College
                                                                                       sexual offense for the entire College community,          is not in session. The College is in session from
                                                                                       including educating various groups such as SORC,          the first day of enrollment until the last day of the
                                                                                       members of the formal panels and the faculty              spring term, except for official College holidays,
                                                                                       Professional Conduct Review Committee, campus             winter shut down, and winter term.
                                                                                       security officers, residence hall staff, academic          d. Initial Investigation
                                                                                       departments, union representatives, and all                   (1) When the Administrator receives a sexual
                                                                                       supervisors. Every new employee will receive an               offense complaint, the Administrator will
                                                                                       orientation to the provisions of this policy. Yearly          interview the complaining individual. The
                                                                                       education for the College community will include              Administrator will also advise the respondent
                                                                                       presentations for students, faculty, and staff                of the complaint and interview the respondent
                                                                                       members.                                                      as to his/her position with respect to the
                                                                                       The complete sexual offense policy will be                    allegation(s). The Administrator will also
    58
                                                                                                         STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
   interview relevant witnesses and collect            of the Sexual Offense Policy and Procedures
   appropriate demonstrative information during        at the same time the written complaint is
   his/her investigation. The Administrator            delivered. The respondent normally has
   will advise each person whom he/she has             three working days following receipt of the
   interviewed that he or she is to keep the matter    written complaint to make contact with the
   confidential.                                        Administrator to discuss the complaint and
   (2) The Administrator is authorized to attempt      the procedures. Within seven working days
   to mediate or otherwise informally resolve          following such contact with the Administrator,
   the complaint. Agreements made by the               the respondent may file a written response.
   parties during this conflict resolution process      If the respondent does not contact the
   are binding, and a person’s violation of any        Administrator and/or provides no written
   agreement may result in discipline or other         response to the complaint within these time
   appropriate action. The Administrator may           limits, the case will still go forward.
   also decide that the seriousness of an alleged      (4) At the request of either the complainant
   offense makes it necessary to file a formal          or the respondent, or when the Administrator
   complaint on behalf of the College even             deems it appropriate, the Administrator or
   though a complainant may prefer to pursue           his/her designee will inform both parties that
   informal procedures.                                contact between the parties must be limited
e. Formal Panel                                        only to that which is necessary and in the best
    (1) If the Administrator believes, after           interest of both parties and the institution.
    investigation, that a sexual offense has           The Administrator or his/her designee shall
    occurred and if the Administrator has been         make such determination after discussion with
    unable to resolve the matter, the Administrator    appropriate division heads and/or the Director
    shall draft a complaint that will be forwarded     of Human Resources. Violation of such
    to the Formal Panel. The written complaint         limitations may be taken into account by the
    should normally contain the names of the           Formal Panel and may result in discipline.
    complainant and respondent and, in general,        (5) Under normal circumstances, the Secretary
    should also contain the date or dates, time        of the College will convene the Formal Panel
    or times, and nature of the alleged sexual         within 10 working days following delivery of
    offense(s), the place where the alleged sexual     the written charges (see Appendix 3 below).
    offense occurred, and a general outline of the     The President shall select an elected member of
    facts and nature of the alleged offense(s). The    the Professional Conduct Review Committee
    Formal Panel may consider and decide matters       to serve as the Chair each time the Formal
    that in and of themselves are not violations of    Panel is convened during that academic year.
    the Sexual Offense Policy when such matters        (6) All parties have the right to choose an
    are relevant to violations.                        advisor from the Oberlin College community
   (2) At any time prior to the completion of          to assist and support them through the Formal
   the Formal Panel process, the President may         Panel process. Each party may also bring
   suspend the respondent or assign a respondent       a non-participating support person to the
   to other duties. If the respondent is a faculty     hearing. No parties will be permitted to have
   member, the President should make the               an attorney act as their representative in a
   determination concerning suspension with            hearing. Neither the advisor nor the support
   the concurrence of the appropriate divisional       person may serve as a witness at the hearing,
   council and the General Faculty Council.            and they will not be permitted to question
   Compensation will continue during the period        witnesses or address the Formal Panel.
   in which the formal investigation takes place.      (7) The hearing will be closed to the public.
   (3) After a decision to press a written             No attorney representing any party may
   complaint is made by the Administrator, the         attend the hearing.
   Administrator normally has five working days         (8) Every member of the College community
   to prepare and deliver the written complaint        has an obligation to cooperate with the Formal
   to the respondent by certified mail (or,             Panel and to answer all questions truthfully.
   alternatively, by signed-for, hand delivery), and
   to notify the Secretary of the College that a       (9) The Formal Panel will hear the witnesses
   complaint has been filed. The Administrator          and information of the complainant, the
   will also provide the respondent with a copy        respondent, and the Administrator. Either
                                                                                                                    59
                                                                                   students’ rights and responsibilities (cont.)
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                                                                                       party may elect not to provide testimony            such allegations constitute a sexual offense
                                                                                       in the presence of the other party and the          as defined in this policy. In order to find that
                                                                                       witnesses speaking on his/her behalf. Both          a respondent has committed a sexual offense
                                                                                       parties shall be informed of this option            in violation of this policy, the decision of
                                                                                       by the Administrator prior to the hearing,          the Formal Panel must be at least 3-2. The
                                                                                       and shall make their choice on this option          Administrator or his/her designee will be
                                                                                       known to the Administrator and, through             responsible for informing the Formal Panel if
                                                                                       the Administrator, to the Formal Panel              the respondent is a repeat offender.
                                                                                       before the commencement of any part of the          (15) Following the receipt of evidence, the
                                                                                       Formal Hearing. Otherwise, each will provide        Formal Panel shall provide a report and a
                                                                                       testimony in the presence of all. If either party   recommendation to the President. The report
                                                                                       elects not to provide testimony in the presence     shall indicate whether the Formal Panel has
                                                                                       of the complainant or respondent, as the case       concluded from its investigation that a sexual
                                                                                       may be, separate rooms for the hearing will         offense has occurred. The necessary hearings
                                                                                       be provided, and one room will be wired for         will normally be conducted and a report and
                                                                                       sound.                                              recommendations for appropriate action be
                                                                                       (10) The complainant, respondent, and               presented to the President within 20 days after
                                                                                       Administrator have the right to present             the Formal Panel has convened.
                                                                                       relevant witnesses and to provide other             (16) Promptly after the Formal Panel has made
                                                                                       forms of pertinent information with respect         its recommendation, the Chair will collect all
                                                                                       to the case. Witnesses are not required to be       notes and related documents accumulated by
                                                                                       members of the Oberlin College community.           the Formal Panel during the proceedings and
                                                                                       (11) The Formal Panel has the right to              forward the material to the Administrator for
                                                                                       question any and all witnesses who appear           safekeeping.
                                                                                       before it. The Formal Panel has the right to        (17) The President or a designee appointed
                                                                                       request witnesses to appear other than those        by him or her will review the report,
                                                                                       called by the parties and/or the Administrator.     normally within five days of its receipt. The
                                                                                       The complainant, respondent and the                 President will render his or her decision
                                                                                       Administrator have the right to ask questions       after discussions with appropriate governing
                                                                                       of the witnesses. If this privilege is abused or    bodies and will provide written notification
                                                                                       if other extenuating circumstances exist, the       (which will include the Formal Panel report)
                                                                                       Formal Panel may prohibit such examination          to the complainant, the respondent, and the
                                                                                       altogether or may require the abusing party         Administrator. In the event that the respondent
                                                                                       to submit questions in writing from which the       is a faculty member, the appropriate governing
                                                                                       Formal Panel may choose to ask the witness.         bodies are the appropriate divisional council
                                                                                       The complainant, Administrator, respondent,         and the General Faculty Council. In cases
                                                                                       and Formal Panel will disclose their witnesses      where the respondent is a member of a
                                                                                       sufficiently in advance so that all parties have     collective bargaining unit, the President shall
                                                                                       an opportunity to prepare for the witnesses.        render a decision in consultation with the
                                                                                       (12) The Administrator or his/her designee          Director of Human Resources. When the
                                                                                       shall make a record of the entire hearing,          respondent is a member of the administrative
                                                                                       normally by means of audiotape. This                and professional staff, the President shall
                                                                                       recording will become part of the confidential       consult with the appropriate division head. In
                                                                                       record (see Appendix 4). The Administrator          cases involving a recommendation for serious
                                                                                       is the only party permitted to tape the             sanction (suspension or initiation of dismissal
                                                                                       proceedings.                                        proceedings), the procedures described in the
                                                                                       (13) The conduct of Formal Panel hearings           College Bylaws and, in the case of faculty, the
                                                                                       shall normally proceed as specified in               appropriate AAUP guidelines will be followed.
                                                                                       Appendix 4, although the Formal Panel is free       (18) Appeal. The respondent, complainant, or
                                                                                       to deviate from its procedures when it deems        Administrator may present written arguments
                                                                                       appropriate.                                        to the President or his or her designee as
                                                                                       (14) The Formal Panel shall be responsible for      to why the Formal Panel’s findings and
                                                                                       determining whether the preponderance of            recommendations or the President’s decision
                                                                                       the evidence supports the allegations against       were inappropriate within 10 days after the
    60                                                                                 the alleged respondent, and if so, whether          issuance of the decision by the President or his
                                                                                                                                           or her designee. The President or his or her
                                                                                                                          STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
          designee will have five days from receipt of          involving the Formal Hearing Panel, students may
          such written arguments to act.                       need to request extensions or Incompletes in their
          (19) In the event that the respondent is the         course work. The Administrator will help students
          President, the recommendations of the Formal         in completing the process of requesting Incompletes.
          Panel will be reported to the Chair of the           The Administrator shall notify students of, options
          Board of Trustees.                                   for, and available assistance in changing academic
                                                               and living situations after an alleged sexual assault
   6. PROTECTION FROM RETALIATION                              incident, if so requested by the student and if such
   If an individual experiences retaliation for making         changes are reasonably available.
   a complaint (when doing so in good faith), for
                                                            B. RECORD KEEPING
   cooperating during an investigation, or for appearing
   as a witness in a case, that person shall inform the        (1) Statistical
   Administrator. The Administrator will conduct an            The Administrator should keep statistical records
   initial investigation and, if it appears likely that        of certain crimes of a sexual nature that have
   such retaliation has occurred, the Administrator            been reported to campus security, the Oberlin
   will prepare a written complaint and forward it to          police department, or to any College official with
   the Secretary of the College and serve a copy of the        significant responsibility for student welfare and
   complaint on the alleged wrongdoer. The Secretary           campus activity. Crimes of a sexual nature for
   of the College has the authority to call a new Formal       which statistical records need to be kept are rape,
   Panel to hear the complaint or to refer the complaint       statutory rape, sexual assault, and forcible fondling.
   to an existing Formal Panel.                                The Administrator, in conjunction with the Dean
                                                               of Student Life, shall publish the statistical records
Appendix 1: The Policy Administrator                           at such time and in such manner as required by the
                                                               Student Right-to-Know and Campus Security Act.
A. DUTIES                                                      (2) Records of matters investigated by the
   (1) The Sexual Offense Policy Administrator, who            Administrator
   is appointed by the President, will be responsible          Records, including the names of both parties, will be
   for campus-wide education regarding the sexual              kept of all cases investigated by the Administrator.
   offense policy, training Sexual Offense Review
                                                               (3) Records of Formal Procedures
   Committee (SORC) members, members of the
                                                               Records of all Formal Panel hearings will be kept in
   community who sit on Formal Panels, and the
                                                               confidence by the Administrator and all members of
   members of the community who serve as Advocates.
                                                               the Panel. Normally, they will be divulged only to
   The Administrator is also responsible for initiating
                                                               the President for his or her review or, if requested, to
   and coordinating the College’s educational programs
                                                               College counsel, or if subpoenaed by a court of law.
   regarding sexual offense issues and policies for
                                                               When necessary to determine disciplinary action, the
   students, faculty, and staff members.
                                                               record before the Formal Panel may be disclosed to
   (2) The Administrator will be assisted by a Sexual          the appropriate divisional faculty council and to the
   Offense Review Committee (SORC), whose duties               General Faculty Council.
   are outlined in Students’ Rights and Responsibilities
                                                               (4) Duties of the Administrator Regarding Record
   Section V., J., Appendix 2,. The SORC will give
                                                               Keeping
   advice regarding ongoing policy issues and consult
                                                               The Administrator will be responsible for keeping
   with the Administrator regarding the implementation
                                                               records on the actions of SORC, a statistical record of
   of the sexual offense policy.
                                                               all incidents, and confidential files on complaints of
   (3) The Administrator will serve as the permanent co-       sexual offense. Normally, the co-chairs of SORC will
   chair of SORC; the other co-chair will be a tenured         have access to the confidential files on sexual offense
   teaching member of the General Faculty.                     complaints or charges, which will be kept under lock
   (4) The Administrator will be responsible for               and key in the Administrator’s office.
   informal conflict resolution procedures and for              Records of complaints will show the complaint and
   coordinating the formal procedures.                         the disposition of the complaint, as well as the names
   (5) The Administrator will be responsible when              of the complainant and respondent.
   necessary for advising appropriate faculty and              (5) Special Access to Records and Information
   staff members as well as the Academic Standing              In cases that invoke the use of procedures found in
   Committee on behalf of a student or students who            Oberlin College collective bargaining agreements,
   have experienced some form of sexual offense or             the Director of Human Resources or his/her designee
   been involved in a sexual offense proceeding. In cases      shall be granted access to the applicable confidential                 61
                                                                                   students’ rights and responsibilities (cont.)
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                                                                                      files. In cases in which charges are filed concurrently   person who should be called with questions about
                                                                                      or subsequent to the case with outside government       Oberlin’s sexual offense policy, either for making
                                                                                      agencies, the Affirmative Action Officer and/or Title     informational inquiries or for reporting incidents
                                                                                      IX Compliance Officer shall be granted access to the     of sexual offense. Advocacy is available to both
                                                                                      applicable confidential files.                            complainants and respondents. The Administrator is
                                                                                      College counsel shall have access to the applicable     responsible for educating advocates about the nature
                                                                                      confidential files in all cases involving litigation or   of sexual offense and Oberlin’s sexual offense policy.
                                                                                      threat of litigation.                                   Advocates’ names, campus addresses, and campus
                                                                                                                                              phone numbers will be published in flyers sent to the
                                                                                   Appendix 2: The Sexual Offense Review Committee            entire Oberlin College community by the end of each
                                                                                                                                              April for the following academic year. During the
                                                                                   (SORC)
                                                                                                                                              summer, advocates who are on campus will continue
                                                                                   A. COMPOSITION                                             to be available to the College community for cases
                                                                                      (1) The Sexual Offense Review Committee (SORC)          that may arise while the College is not in session.
                                                                                      will be composed of two representatives from each       (2) There will be an Advocate from each campus
                                                                                      of the following constituencies: Students, faculty      constituency (i.e., faculty, students, administrative
                                                                                      members, administrative and professional staff          and professional staff, OCOPE and the UAW). These
                                                                                      members, and at least one member each from the          Advocates will have institutional support for their
                                                                                      OCOPE and UAW bargaining units. SORC members            work: hourly employees may need release time and/
                                                                                      should include representation by people of color        or paid overtime. The College will fund advocates’
                                                                                      and lesbian/gay/bisexual/transgendered people, if       attendance at relevant workshops or conferences once
                                                                                      possible. Appointments to the Committee will be         a year. Hourly employees will be given release time
                                                                                      made by the President after consultation with current   with pay for time spent attending such workshops or
                                                                                      SORC members, the Administrator, and the executive      conferences. If appropriate, the deans of the College
                                                                                      body of the applicable employee group. In appointing    or the Conservatory or the appropriate division head
                                                                                      student members, the President shall consult with the   may grant faculty and administrative and professional
                                                                                      Student Senate. Each Committee member will serve        staff members release time from their departmental
                                                                                      a two year term, with terms among members of the        duties. When necessary, students may be excused from
                                                                                      same constituency overlapping.                          classes without penalty.
                                                                                      (2) Five members of SORC will be appointed to serve     (3) The Administrator will conduct an extensive
                                                                                      as first contact advocates for the campus community.     training session for the Advocates each year. The
                                                                                      (See section B. below: Advocacy). The entire            Administrator will schedule additional meetings with
                                                                                      Committee will be responsible for update and review     the campus advocates as necessary to review any
                                                                                      of the sexual offense policy. The Administrator         changes in policy or procedures.
                                                                                      will keep an updated list of resources on and off
                                                                                                                                              (4) An Advocate is not a counselor, but is available
                                                                                      campus (e.g., support groups, counseling services,
                                                                                                                                              to provide information and to refer individuals to
                                                                                      community programs) and provide advocates with
                                                                                                                                              the proper resources if counseling is indicated. An
                                                                                      the information.
                                                                                                                                              Advocate will describe options and procedures so
                                                                                      (3) Co-chairs of SORC will be a tenured                 that if further action is warranted and/or desired,
                                                                                      teaching member of the General Faculty and the          the individual requesting information will be able to
                                                                                      Administrator.                                          make appropriate decisions about a course of action.
                                                                                      (4) SORC members will normally be appointed by the      (5) All contacts with an Advocate will be recorded
                                                                                      end of April of each school year. Training for SORC     and forwarded to the Administrator or his/her
                                                                                      will be coordinated by the Administrator.               designee. All further actions will be determined by
                                                                                      (5) The SORC will issue an annual report                the Administrator or his/her designee in consultation
                                                                                      summarizing the number, types, and outcomes             with the complaining individual.
                                                                                      of sexual offense cases and forward it to the           (6) An Advocate may serve as an advisor during the
                                                                                      Administrator. No names will be included in the         Formal Panel process, but may not be called by any
                                                                                      report. At least every second year, SORC will           party as a witness or participate in the hearing in any
                                                                                      undertake a review of the Sexual Offense Policy and,    way other than to provide support to a complainant
                                                                                      if necessary, recommend revisions to the General        or respondent.
                                                                                      Faculty.
                                                                                   B. ADVOCACY
    62                                                                                (1) Role of Advocates: An advocate is the first
                                                                                                                              STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
Appendix 3: The Formal Panel                                     Appendix 4: Conduct of Formal Panel Hearings
A. The five-member Formal Panel will be convened by               The following shall be the order of procedure for a
the Secretary of the College. The President shall select         formal hearing:
an elected member of the Professional Conduct Review             A. Opening statement of Complainant or Administrator,
Committee to serve as the Chair each time the Formal             if acting as Complainant, and presentation of written
Panel is convened.                                               complaint.
B. Respondent is a Faculty Member: Augmenting                    B. Opening statement of Respondent.
the Formal Panel. In cases in which the respondent
is a faculty member and the complainant is not, the              C. Witnesses and evidence submitted by the Complainant
Formal Panel will be composed of five faculty members             or Administrator, if acting as complainant.
drawn by lot from the membership of the Professional             D. Witnesses and evidence submitted by the Respondent.
Conduct Review Committee, plus a sixth non-faculty               E. Witnesses and evidence requested by the Formal Panel.
representative who will be chosen by lot from the
membership of either the Administrative and Professional         F. Rebuttal witnesses and evidence submitted by the
Staff Grievance Committee; the Judicial Board (as                Complainant or Administrator, if acting as Complainant.
expanded; see below, paragraph C); the UAW Grievance             G. Rebuttal witnesses and evidence submitted by the
Committee, or the OCOPE Grievance Committee, as                  Respondent.
appropriate. This non-faculty representative will have           H. Summary of evidence (closing statement) submitted by
full voice during the hearing of the case and will present       Complainant or Administrator, if acting as Complainant.
a written recommendation to the panel, but the faculty
members alone will determine guilt or innocence.                 I. Summary of evidence (closing statement) submitted by
                                                                 Respondent.
C. Respondent is Not a Faculty Member: For cases in
which the accused is not a faculty member, the pool for          Appendix 5: Appropriate Disciplinary Guidelines
the Formal Panel will be drawn from the Professional
Conduct Review Committee; the Administrative and                 Sexual offenses may demand serious sanctions. The
Professional Staff Grievance Committee; the Judicial             Formal Panel will judge each case on its merits and
Board; the UAW Grievance Committee; and the OCOPE                recommend disciplinary action according to the
Grievance Committee. In order to provide for diversity in        seriousness of the offense and, when appropriate, on the
the pool of students who might serve on Formal Panels,           record of the accused.
the Administrator will, in consultation with appropriate            1. If a person is found guilty of sexual harassment,
student organizations, each April appoint five students to           the recommended disciplinary action may include,
serve along with the members of the Judicial Board as the           but not be limited to, admonition, probation,
pool for Formal Panels. Panels will be drawn by lot from            suspension, or dismissal, depending on the severity
this pool with a Formal Panel being composed of three               of that offense. Offenses involving abuse of power,
members of the respondent’s employee/student group                  as opposed to misconduct between equals, and
and two members of the employee/student group of the                especially repeated abuse of power (i.e., professor-
complainant.                                                        student; supervisor-employee, tenured-untenured
D. The Administrator will coordinate education and                  faculty) are always severe and may result in dismissal.
training concerning sexual offense and Oberlin’s policy             2. If a person is found guilty of sexual assault
for each campus group represented in the Formal                     (coercion with or without physical force) or attempted
Panel pool. All members of the Professional Conduct                 sexual assault, the recommended disciplinary action
Review Committee, the Administrative and Professional               may be dismissal, termination, or suspension/
Staff Grievance Committee, the Judicial Board (as                   dismissal, according to the procedures for students
expanded above), and the campus unions’ grievance                   and each employee group.
committees will receive training, as coordinated by the
                                                                    3. If a person is found guilty of sexual battery or
Administrator.
                                                                    rape, the recommended disciplinary action will be
E. Any member of the Formal Panel should disqualify                 dismissal.
him or herself from a case if, after learning of the
                                                                    4. Disciplinary action shall normally include
identities of the parties involved, he or she feels that he or
                                                                    participation in an education program designated
she cannot participate objectively.
                                                                    by the Administrator. Repeated offenses while on
F. All matters of interpretation re regarding proceedings           probation may result in suspension or dismissal.
of the Formal Panel shall be determined by the Panel.

                                                                                                                                         63
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                   Appendix 6: Guidelines on Employment of Spouses,             These standards for appropriate noise levels are
                                                                                   Partners, and Immediate Family Members                       purposely stringent; students living on campus
                                                                                                                                                are encouraged to establish standards for at least
                                                                                   Subject to the guidelines listed below, Oberlin College      moderate quiet hours.
                                                                                   recognizes no restrictions on the full-time and permanent
                                                                                                                                                2. The practicing or playing of musical instruments
                                                                                   employment of spouses, partners or immediate family
                                                                                                                                                in student rooms or other areas of the building is not
                                                                                   members on the teaching faculty and other College
                                                                                                                                                permitted except where the house council or other
                                                                                   employment.
                                                                                                                                                governing body has designated particular times and
                                                                                   Guidelines:                                                  areas for such activity. Amplified instruments are not
                                                                                      1. All candidates for job openings will be judged         permitted under this clause unless the house council
                                                                                      competitively on the basis of professional                or other governing body and the Resident Director
                                                                                      qualifications. Spouses, partners, or immediate            approve other specific parameters.
                                                                                      family members will be considered equally with other      3. Specifically, music that is loud enough to possibly
                                                                                      candidates.                                               disturb persons outside the building, or in other
                                                                                      2. No faculty member will participate in any part         buildings, must be restricted to the times designated.
                                                                                      of the evaluation process of a spouse, partner, or        The House Council or other governing body has a
                                                                                      member of his or her immediate family.                    responsibility to determine what times and conditions
                                                                                                                                                will be considered acceptable:
                                                                                   K. Noise                                                        a. In conjunction with the house councils or other
                                                                                   College housing units are students’ homes and must              governing bodies of neighboring College housing
                                                                                   inevitably accommodate a wide range of lifestyles,              units.
                                                                                   freedoms, and values. A continuing subject of concern           b. After careful consideration of the wishes of
                                                                                   in Oberlin’s college housing is noise, as must be the case      people in other buildings in the surrounding area.
                                                                                   in any community where people live in extremely close
                                                                                                                                                   c. After consultation with Professional In
                                                                                   quarters with their peers or community members and
                                                                                                                                                   Hall Staff and other staff or persons who can
                                                                                   have tastes, schedules, and habits that differ widely. It
                                                                                                                                                   bring a helpful, long-term perspective to these
                                                                                   is appropriate to have agreed-upon times and occasions
                                                                                                                                                   considerations.
                                                                                   when the noise level will be much higher than usual,
                                                                                   for instance when parties have been planned. However,        4. At all times, students have responsibility for
                                                                                   every Oberlin student is expected to ensure that             showing consideration for roommates and neighbors,
                                                                                   neither he/she nor any situation for which he/she has        for cooperating when reasonably requested to reduce
                                                                                   responsibility, is noisy enough persistently to disturb      the volume of noise, and for negotiating agreements
                                                                                   his/her fellow residents or persons who live in the          with neighbors and other concerned parties about
                                                                                   neighborhood close to College housing units.                 appropriate guidelines for the playing of music or
                                                                                                                                                any other activity that has the potential to be a noise
                                                                                   It is expected that house councils and other groups with
                                                                                                                                                disturbance.
                                                                                   the responsibility for governance will establish rules
                                                                                   and guidelines in College housing to address particular      Students are encouraged to take the following steps
                                                                                   situations. Such groups, along with the Residential          to counteract the problem of noise in each College
                                                                                   Education staff, OSCA, and individual students               housing unit:
                                                                                   are expected to work collaboratively to encourage               a. The section, floor, or house should gather at the
                                                                                   compliance and to promote such principles, procedures,          beginning of the academic year to discuss various
                                                                                   and policies among students. Early in the year, students        community issues and to establish what standards
                                                                                   are expected to discuss whether or not they want to             for quiet are desired. Responding to a brief
                                                                                   implement specific quiet hours. It is essential to bear in       written questionnaire prior to discussion is often
                                                                                   mind that College housing units are students’ private           helpful so that all those at the meeting are aware
                                                                                   homes; while they are of course places to relax, these          of their neighbors’ concerns and ideas.
                                                                                   rooms are the only place where students are guaranteed
                                                                                                                                                   b. A meeting of representatives from the staff
                                                                                   space and opportunity for sleep; they must also provide
                                                                                                                                                   and house councils or other governing bodies
                                                                                   private study space. Therefore, the College makes the
                                                                                                                                                   of nearby College housing units should be held
                                                                                   following housing regulations, which may be augmented
                                                                                                                                                   early in the year to discuss issues of noise that
                                                                                   by those that members living in College housing units
                                                                                                                                                   may extend beyond the confines of individual
                                                                                   will establish:
                                                                                                                                                   buildings; students are also urged to consult with
                                                                                      1. All stereo systems, television sets, radios, etc.,        neighboring townspeople before establishing any
                                                                                      in College housing units must be used either with            guidelines for noise control of situations that may
   64                                                                                 earphones or at a level that does not disturb others.
                                                                                                                            STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
       affect such neighbors.                                     and facility maintenance. Students will be notified
       c. Individual students who are disturbed by noise          in advance of staff inspections prior to the closing of
       are urged to make a direct, courteous request to           College housing (fall, winter, and spring breaks).
       the relevant person(s) to reduce noise.
                                                               M. Room Searches
       d. If a problem persists, any student who is
       disturbed should request a meeting to review the        Individual room searches are permitted when there
       agreements that have been made and to discuss a         are reasons to suspect the existence of contraband or
       solution. Students may want to ask for the support      crime. Except for life-safety searches, which the College
       of a staff member in facilitating such a discussion.    reserves the right to conduct at any time and without
                                                               notice, room searches will comply with the following
   In the event that conflicts are not resolved by any of
                                                               regulations:
   the above consultations and negotiations, students
   are encouraged to communicate their problem to the             1. General room searches are prohibited and may not
   house council or other governing body, to seek the             be authorized.
   assistance of the residence hall staff, or, if necessary,      2. All searches are to be authorized by the Office of
   to lodge a complaint with the Judicial Coordinator.            the Dean of Students or his/her designee in advance
                                                                  in writing.
L. Room Inspections                                               3. Students will be notified if a search of their room
Amended administratively in August of 2005 to reflect              has been authorized, but they need not be present
structural and functional changes in the Office of                 at the time of the search. The resident may send a
Residential Education and Dining Services formerly                witness to observe the search if he/she wishes.
titled Residential Life and Dining Services.                      4. The resident has the right to be present during the
Approved by the Rules and Regulations Task Force on               search and/or to appoint a witness to observe the
April 18, 2001, approved by Student Senate on April 21,           search.
2001; and approved by the General Faculty on                      5. A College official will oversee each search.
April 22, 2001.
                                                                  6. The resident retains the right to compensation
There are numerous occasions in which a staff member              for any damage done to his or her property during a
has the right to enter a student’s assigned room in a             search.
College housing unit. When entering a room for the
purposes of life-safety inspections, closing a building           7. If a search has not complied with these regulations,
(fall, winter, and spring breaks), facility maintenance,          College judicial action against the resident(s) may not
check-outs, and informal visits, the following activities         be taken on the basis of evidence discovered during
may occur:                                                        the search.

   1. If staff members observe items in plain view that        N. Policy on Alcohol, Drugs and Tobacco
   are prohibited by the Code of Conduct, such items
   may be reported.                                            Approved by the Student Life Committee on April 13,
                                                               1995.
   2. Judicial action may be taken against the resident
   and any other student involved in the violation.            Oberlin College prohibits the unlawful possession,
   3. Staff members may have representatives of the            use, or distribution of alcohol or drugs. It is the
   Office of Safety and Security confiscate and turn over        College’s policy to provide a learning, living, and
   to the proper authorities prohibited items such as          work environment that is free of illicit drugs, tobacco
   weapons, alcohol, illicit drugs and paraphernalia that      smoke, and the unlawful use or abuse of alcohol.
   could be used to ingest illicit drugs. Staff members         Believing that the acceptance by students of full
   may have Safety and Security Officers or Professional        responsibility for their conduct is an essential
   In Hall Staff Members confiscate other items found           component of the educational process, the College
   in plain view that are prohibited according to College      seeks to prevent the destructive use of tobacco,
   housing policies.                                           drugs, and alcohol by means of counseling and
   4. Confiscated items may be used as evidence in              the education of students with regard to the risks
   College judicial proceedings.                               involved.

   5. The College reserves the right not to return              While the College’s emphasis is on preventive and
   confiscated items.                                           educational approaches to substance use and abuse,
                                                               the College will not protect students from local,
   6. Notifying students prior to entering their rooms         state, or federal laws. College judicial procedures
   is not necessary in cases of life-safety inspections                                                                                65
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                   will be initiated if a complaint of misconduct related    Ohio Revised Code Governing Drugs
                                                                                   to drug, alcohol, or tobacco use is filed by a member      The current Ohio law regarding drug abuse,
                                                                                   of the Oberlin College community. Judicial sanctions      including marijuana, may be found in Chapter
                                                                                   may include suspension or dismissal, depending on         2925 of the Ohio Revised Code and related
                                                                                   the seriousness of the offense.                           sections in Chapter 3719. Activities covered in
                                                                                   The following statement was issued to the Oberlin         these sections include drug abuse, trafficking in
                                                                                   College community by the General Faculty Council          drugs, possession of drug abuse instruments,
                                                                                   on May 9, 1991:                                           corrupting another with drugs, permitting drug
                                                                                       “Oberlin College cannot condone the illegal           abuse, selling paraphernalia for consumption
                                                                                      possession, consumption, provision or sale of          of marijuana to minors, drug theft, deception
                                                                                      alcohol or drugs, and Oberlin College cannot           to obtain drugs, illegal processing of drug
                                                                                      protect members of the community from                  documents, abusing harmful intoxicants, illegal
                                                                                      prosecution for crimes under federal, state, or        dispensing of drug samples and counterfeit
                                                                                      local laws. Ohio state law (Section 4301.69)           controlled substances. Traffic laws relating to
                                                                                      provides that no person shall sell intoxicating        driving while intoxicated or under the influence
                                                                                      liquor or beer to a person under the age of            of drugs are to be found in Chapter 4511 of the
                                                                                      twenty-one years, unless given by a physician in       Ohio Revised Code. The federal law with respect
                                                                                      the regular line of his/her practice, or by a parent   to drug abuse prevention and control may be
                                                                                      or legal guardian. Drugs are defined as including       found in Title 21, Chapter 13 of the United States
                                                                                      marijuana as well as the following, all of which       Code.
                                                                                      are illegal except when taken under a doctor’s         Ohio Revised Code Governing the Reporting of
                                                                                      prescription: barbiturates, amphetamines,              a Felony
                                                                                      prescription tranquilizers, LSD compounds,             Section 2921.22. No person, knowing that a
                                                                                      mescaline, psilocylin, DMT, cocaine, and other         felony has been or is being committed, shall
                                                                                      narcotics or opiates.”                                 knowingly fail to report such information to law
                                                                                      1. SUMMARY OF STATE LAWS                               enforcement authorities.
                                                                                      Ohio Revised Code Governing Alcoholic                  These laws may be referenced in their complete
                                                                                      Beverages Section 4301.22(A)(2) and (3) and (M)        context in the Office of Safety and Security or
                                                                                      (3). No intoxicating liquor or beer shall be sold to   online at <http://codes.ohio.gov>.
                                                                                      or handled by any person under twenty-one years        If a student is apprehended on or off campus by
                                                                                      of age. The penalty for violation of this section      the state, local or federal authorities for violation
                                                                                      provides for a fine of not more than $500 plus          of drug laws:
                                                                                      court costs or imprisonment of not more than 60
                                                                                      days, or both. (Third degree misdemeanor.)                a. The student will remain enrolled in the
                                                                                                                                                College.
                                                                                      Section 4301.69 (A) and (I). No person shall sell*
                                                                                      intoxicating liquor to an underage person, or             b. Students released on bail will normally be
                                                                                      buy intoxicating liquor or beer for an underage           free to continue their courses of study while
                                                                                      person, or furnish it to an underage person,              awaiting legal proceedings.
                                                                                      unless given by a physician in the regular line of        c. Withdrawal without prejudice will be
                                                                                      the physician’s practice or given for established         granted to those who find it impossible to
                                                                                      religious purposes or unless the underage person          continue for legal or personal reasons.
                                                                                      is supervised by a parent, spouse who is not an           d. Conviction for a drug or alcohol-related
                                                                                      underage person, or legal guardian.                       offense will not automatically result in
                                                                                      The penalty for violation of this section                 separation from the College, but College
                                                                                      provides for a fine of not more than $1,000 or             judicial procedures will be initiated if a
                                                                                      imprisonment of not more than 180 days, or                complaint of misconduct is filed by a member
                                                                                      both. (First-degree misdemeanor.)                         of the Oberlin College community.
                                                                                      * The law is quoted as it reads. Selling alcoholic     2. RISKS ASSOCIATED WITH THE ABUSE OF
                                                                                      beverages, however, requires a license and thus        ALCOHOL, DRUGS, AND TOBACCO
                                                                                      is not legal anywhere on campus except the             The College is concerned about the risks and
                                                                                      Dionysus, where a license has been issued to sell      potential dangers involved in the abuse of alcohol,
                                                                                      beer, and the Oberlin College Inn, which has a         drugs, and tobacco. There is the risk that the
                                                                                      full liquor license.                                   abuse of alcohol, drugs, and tobacco may cause
    66                                                                                                                                       profound changes to an individual’s physical and/
                                                                                                                                             or psychological health. Also, the abuse of alcohol,
                                                                                                                   STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
drugs, and/or tobacco may interfere with the process         and comply with Ohio state law. Students
of free and open intellectual inquiry, the interaction       who wish to be certified as bartenders must
and the trust that are crucial to the educational            complete an alcohol education course that
community. Finally, there is the risk of being subject       is offered each semester by the Office of
to College judicial procedures as well as the risk of        Residential Education and Dining Services to
being arrested and possibly serving a prison sentence.       address issues of safety and liability.
3. SUPPORT AND COUNSEL                                        c. Students acting as bartenders must sign a
For counseling, students are advised to consult              statement stating that they are aware of the
with the Office of Student Health Services and the            Ohio state law and that they are responsible
Counseling Center. Consultations with physicians             for compliance with it.
and psychologists are confidential, and subject to             d. Every party is required to have two trained,
Ohio law governing the practice of Psychology                paid bartenders hired by the party sponsor
and Medicine. Others also stand ready to help. If            from the current list of students that have
individuals need support or seek advice, they may            been certified through TIPS (Training for
initiate contact with:                                       Intervention Procedures by Servers of Alcohol)
     Counseling Center and Psychological Services            by the Office of Residential Education and
    (440) 775-8470 Student Health (440) 775 - 8180           Dining Services. In addition, each party must
    <http://www.oberlin.edu/students/links-life/             provide registers at the door for non- OCID
    counseling.html>                                         guests to sign. Guests must have a valid proof
                                                             of age and must be hosted by a member of the
     AA (Alcoholics Anonymous) (440) 246-1800                Oberlin College community.
     Office of Safety and Security (440) 775-8444 or,          Note: Guests who are not enrolled as student
    for emergencies, x58911                                  of Oberlin College are not permitted in
    Office of Religious and Spiritual Life (440)              residence Hall parties.
    775-8103                                                  e. Some parts of the College grounds are
     Center for Leadership in Health Promotion               considered to be in the public domain.
    (440) 775-5366                                           Individuals on campus should be aware that
     Lorain County Alcohol and Drug Abuse                    the “open container” law applies in those
    Services (LCADA) (440) 323-0860                          areas and thus they can act accordingly.

     Allen Memorial Hospital Emergency Room                   f. To help ensure state laws are followed,
    (440) 775-1211                                           the possession or consumption of alcoholic
                                                             beverages in the College dining halls or public
4. VIOLATIONS OF COLLEGE POLICIES                            areas is not permitted, excluding special
Whether or not misconduct is involved, those                 programs or dinners if special approval has
concerned about instances of alcohol and drug abuse          been given.
and violations of the smoking policy on the campus        6. DRUG POLICY
have the following options:                               The College’s emphasis is on preventive and
   a. Directly express concern and urge the student       educational approaches to drug abuse. While the
   to seek support and assistance from among those        College will not protect students from drug laws,
   listed above.                                          there are forms of conduct that are particularly
    b. Refer the matter to the campus Judicial            unacceptable in an educational community and that
   Coordinator.                                           will not be tolerated. College judicial procedures
    c. Refer the matter to the civil authorities (i.e.,   will be initiated if a complaint of misconduct
   report the matter to the police).                      related to drug abuse is filed. Under the terms of the
5. ALCOHOL POLICY                                         Judicial System Charter, any member of the College
                                                          community may file a complaint. Such cases may
The following is the College’s policy regarding the
                                                          result in sanctions including suspension or dismissal,
serving of alcoholic beverages on campus.
                                                          depending on the seriousness and extent of the
   a. Persons who serve alcohol at any campus             offense.
   function must be twenty-one years of age in
   accordance with Ohio state law.                        7. INTOXICATION POLICY
                                                          Approved by the General Faculty on March 5, 2001.
    b. If alcohol is to be served at a student-
   sponsored, all-campus function, sponsors               Oberlin College promotes an “intoxication” policy
   must employ certified student bartenders                that centers on concern for the health of individual                67
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                    students and on the safety and well being of the                       or threatened harm to self or others
                                                                                    campus community. No person, while voluntarily               b. Sanctions
                                                                                    intoxicated, shall engage in conduct that presents or        Under ordinary circumstances, first-time
                                                                                    creates a condition he or she should know is likely to       intoxication unaccompanied by other possible
                                                                                    present a risk of physical harm to another person, to        disciplinary infractions results in a required
                                                                                    the property of another, or to him/herself.                  consultation with one or more members of
                                                                                    For those students who are found to be abusing               the alcohol support team, without additional
                                                                                    alcohol and/or drugs, the College’s first priority is         disciplinary procedures or sanctions. The
                                                                                    to ensure that they receive appropriate counseling           alcohol/substance use support team typically
                                                                                    and medical attention. This policy is based upon the         consists of the Assistant Deans of Residential
                                                                                    expectation that students will take responsibility for       Education, Associate Deans who serve as Judicial
                                                                                    their own decisions surrounding the use and abuse            Coordinators, the Assistant Dean of Students/
                                                                                    of alcohol and/or drugs, and that they will accept the       Director of the Center for Leadership in Health
                                                                                    consequences of those decisions.                             Promotion, and a member of the counseling staff.
                                                                                                                                                 The reoccurrence of such violations may result in
                                                                                       a. Policy                                                 judicial action and include sanctions appropriate
                                                                                       Consistent with these goals, the College maintains        to the individual situation.
                                                                                       the following policy with respect to alcohol
                                                                                       intoxication:                                             c. Medical Amnesty Policy
                                                                                                                                                 Oberlin College wishes to ensure that students at
                                                                                           (1) Alcohol and/or drug consumption                   medical risk as a result of alcohol or substance
                                                                                           to the point of severe intoxication is a              use will receive prompt and appropriate medical
                                                                                           violation of College regulations. When                attention. For this reason no student seeking
                                                                                           severe intoxication is an accompaniment               medical attention for him/herself (or another)
                                                                                           to other possible disciplinary infractions,           for intoxication or overdose shall be formally
                                                                                           under no circumstances may it be regarded             sanctioned for the illegal use or possession of
                                                                                           as a mitigating factor; indeed, disciplinary          alcohol or other drugs when other college polices
                                                                                           infractions may result in additional sanctions        have not been violated in conjunction with the
                                                                                           when they are in part or in whole the                 intoxication or overdose. Such students will
                                                                                           consequence of alcohol abuse.                         meet with a Judicial Coordinator in the Office
                                                                                           (2) Severe intoxication is defined as                  of the Dean of Students to discuss the incident.
                                                                                           intoxication that may be reasonably judged to         The Judicial Coordinator has the discretion to
                                                                                           represent significant potential harm to self or        refer the individuals for appropriate educational
                                                                                           others.                                               intervention(s), including but not limited to:
                                                                                           (3) Customary indications of severe alcohol           screenings with members of the alcohol/substance
                                                                                           intoxication include one or more of the               use support team, parental notification, writing
                                                                                           following signs:                                      reflective essays, AOD assessments at a state
                                                                                                                                                 certified agency or treatment center, etc.
                                                                                                 Stumbling/staggering/bumping into               Note: The Medical Amnesty policy will not apply
                                                                                                 things/ spilling beverages                      when a student persistently refuses to comply with
                                                                                                 Falling down/injuries                           the request of a College official to seek a medical
                                                                                                 Unawareness of surroundings/semi-               evaluation to determine degree of intoxication/
                                                                                                 consciousness/loss of consciousness/            impairment. Instead, the refusal to comply will
                                                                                                 passing- out                                    override the recommended staged sanctioning
                                                                                                 Inability to state or recall basic personal     for drugs and alcohol related violations that are
                                                                                                 information such as name, address,              outlined in the most current published, Student
                                                                                                 telephone, birth date, social security          Regulations, Policies, and Procedures. Students
                                                                                                 number, hometown, etc.                          who persist in their non-compliance will be
                                                                                                 Vomiting/low breathing rate (less than          reminded/informed that failure to comply with a
                                                                                                 12 breaths per minute)/inability to             Security Officer’s request to go to the Emergency
                                                                                                 control excretion (loss of bowel/bladder        Room for a medical intoxication/impairment
                                                                                                 control)                                        evaluation will result in judicial action that may
                                                                                                 Severe agitation                                result in suspension.
                                                                                                 Slurred speech
                                                                                                                                               8. EDUCATIONAL INTERVENTION FOR INFRACTIONS
                                                                                                 Sudden or extreme behavioral or
                                                                                                                                               OF THE POLICY ON ALCOHOL, DRUGS, AND
                                                                                                 personality change
                                                                                                                                               TOBACCO
                                                                                                 Aggressive behavior resulting in actual
    68
                                                                                                                  STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
This is an amended version of a proposal instituted             Class, to be offered regularly throughout the
in September of 2003. In general, this process will             semester; a $25 administrative fee charged to
be followed. However, each Judicial Coordinator                 the student’s term bill in the Office of Student
has the authority and expertise to assign sanctions             Accounts; and/or (an)other appropriate
based upon his/her discretion and the particulars of            educational sanction(s) to be determined by
the case.                                                       the hearing officer.
Introduction: Although the application of sanctions          c. Third offense
in Oberlin College’s Judicial Process are handled on
a case- by-case basis and never applied automatically,          (1) Alcohol and Other Drug (AOD) screening
violations of the College’s Revised Policy on                   by Counseling Center and/or (an)other
Alcohol, Drugs and Tobacco will customarily result              appropriate educational sanction(s) to be
in the following judicial responses. Sanctions will             determined by the Judicial Coordinator or a
customarily be imposed except in cases in which a               Judicial Board.
judicial coordinator determines that the Medical                or
Amnesty policy applies. This policy ensures that the            an AOD assessment at Lorain County
concern for judicial consequences does not become               Alcohol and Drug Abuse Services (LCADA)
an impediment for students seeking assistance for               in Elyria or another state certified treatment
themselves or others when the abuse of alcohol and/             center in Ohio or in student’s home state.*
or drugs presents a significant health risk. In such             This assessment must be completed within
cases and where there are no additional infractions of          the period of time specified by the Judicial
the Code of Conduct, students may be asked to take              Coordinator or a Judicial Board.
advantage of educational or counseling opportunities;
however no formal judicial action will be taken. In             (2) Parental Notification: Judicial Coordinator
any of the instances outlined below, written or service         asks the student to call parent(s) and
oriented educational sanctions may be required in               request a return call to confirm notification
addition to the other options outlined.                         of infraction. In cases where the Judicial
i. Offenses of illegal substance use AND/OR open                Coordinator is not contacted by parents
container AND/OR underage drinking AND/OR                       within 24 hours, he/she will contact the
intoxication/drug impairment:                                   parents.
    a. First offense                                            (3) A response ranging from Deferred
       (1) Online screening that will help the                  Probation through Probation until graduation
       individual evaluate his or her personal patterns         to be determined by a Judicial Coordinator or
       of alcohol or drug use and/or a requirement to           a Judicial Board.
       read a relevant booklet followed by writing a         d. Fourth offense
       reflection paper, and/or (an)other appropriate            (1) Referral to Community Board.
       educational intervention(s) to be determined
       by the hearing officer.                             II. Intoxication, in combination with an allegation
                                                          of a Sexual Offense Violation
       Note: All online screening imposed as judicial
       sanctions will result in an administrative fee     These violations will be referred to the Sexual
       of $20. This fee will be charged directly to the   Offense Policy Administrator for adjudication.
       respondent’s term bill in the Office of Student     Some of the educational and counseling responses
       Accounts.                                          listed above may be invoked in such cases.
   b. Second offense                                      IN EVERY INSTANCE ABOVE, ADDITIONAL
       (1) Written Warning                                SANCTIONS MAY BE APPLIED WHEN INFRACTIONS
                                                          ARE ACCOMPANIED BY OTHER INFRACTIONS OF THE
       (2) Parental Notification: the hearing officer       CODE OF CONDUCT.
       will ask the student to call parent(s) and
       request that the parent(s) call the appropriate    *The Judicial Coordinator will be able to supply
       Judicial Coordinator in the Office of the Dean      a list of two to three approved centers in the
       of Students (440-775-8462) to confirm that          Oberlin-Cleveland area. This list does not
       notification of infraction has occurred. In         constitute a specific referral, but serves to assist
       cases where the Judicial Coordinator is not        the student in identifying an appropriate resource
       contacted by the parents within 24 hours, he/      in a timely fashion. The responsibility for the
       she will contact the parents.                      cost of the assessment rests entirely with the
                                                          student.
       (3) CHOICES, an Alcohol/Other Drug
                                                          The respondent must provide the Judicial                           69
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                      Coordinator and the certified agency with                   do so is considered a serious violation that could lead to
                                                                                      a signed release permitting the agency to                  suspension, probation and/or a fine. Failure to identify
                                                                                      provide an assessment report outlining its                 oneself also may lead to the assumption that one is not a
                                                                                      recommendations. The student is also required              student, and, if there has been misbehavior, civil action
                                                                                      to sign a release allowing relevant third parties          may be taken. Any attempt to use a College ID that has
                                                                                      to provide the Judicial Coordinator with                   expired or to make any use of another person’s ID is a
                                                                                      documentation that verifies completion of                   violation of the Student Code of Conduct.
                                                                                      the recommendations made by the assessing
                                                                                      agency including, but not limited to in- or out-           P. Appearance Codes Policy
                                                                                      patient treatment programs, counseling, and/or
                                                                                                                                                 Oberlin College recognizes choices of dress and
                                                                                      participation in support groups.
                                                                                                                                                 appearance as issues of free speech and expression. There
                                                                                      9. SMOKING POLICY                                          are, however, some college and organizational functions
                                                                                      The General Faculty voted to adopt the following           (e.g. theater productions, varsity games, etc.) for which
                                                                                      policy regarding a campus-wide smoking ban in the          a specific costume is required, or for which some dress
                                                                                      fall of 1993.                                              code or appearance policy must exist. Accordingly:
                                                                                      Oberlin College’s policy is to limit smoking by its           1. Any dress codes or appearance policies must be
                                                                                      faculty, staff, students, and visitors to outdoor areas       explicit and must be communicated to potential
                                                                                      on campus that are away from building entrances and           participants in an activity/group prior to their
                                                                                      exits. Smoking is banned at all times in all campus           participation.
                                                                                      buildings including libraries, offices, residence              2. Because dress codes and appearance policies may
                                                                                      halls, co-operative housing units, and designated             effectively bar students from participating in College
                                                                                      village housing units, dining rooms, laboratories,            events they would otherwise wish to, the greatest
                                                                                      classrooms, lounges, etc. Smoking in College-owned            care should be taken when determining and applying
                                                                                      vehicles is also banned. (Violators may be reported           such codes and policies. Interference with a student’s
                                                                                      to building respresentatives or to the Office of Safety        ability to participate in College events and activities is
                                                                                      and Security.)                                                normally grounds for judicial charges under the Rules
                                                                                       Smokers must stand far enough away from                      and Regulations and so any decision to limit this
                                                                                      entrances, exits and intake vents so people do not            ability must be carefully considered.
                                                                                      have to pass through the smoke to enter or leave,             3. In general, the College discourages the creation
                                                                                      or smell smoke from vents while in the building.              and application of dress/appearance codes unless such
                                                                                      Employees and visitors must smoke at least 30 feet            codes are demonstrably necessary to the function of
                                                                                      away from doors and vents. Each community member              the program.
                                                                                      is responsible for understanding the smoking policy
                                                                                      and is encouraged to educate his/her peers.                   4. Adherence to an appearance or dress code may not
                                                                                                                                                    be required for membership in a student organization.
                                                                                   O. Identification Cards                                           5. Public health laws require that shirts and shoes be
                                                                                                                                                    worn in dining halls.
                                                                                   Oberlin College has a computerized ID card system that
                                                                                   serves as general identification, College housing unit
                                                                                   access, and dining hall access. New students are issued
                                                                                                                                                 Q. Animals in Public Buildings or on the Campus
                                                                                   ID cards and all students are expected to use the original    Dogs may not be brought into College buildings,
                                                                                   ID card during their entire student career.                   including College housing units or other facilities.
                                                                                   Lost cards may be replaced by paying a replacement card       (Service animals accompanied by their blind users are
                                                                                   fee and obtaining a new photo card from the Office of          exempted from this section of the regulation.) Dogs
                                                                                   Residential Education. Damaged cards are replaced free        running loose on the campus, in violation of the city
                                                                                   of charge. The Office of Safety and Security can provide       leash-law, may be picked up and impounded by Office of
                                                                                   temporary replacement access-only cards for housing on        Safety and Security or the City Dog Warden. Dogs may
                                                                                   evenings and weekends. Temporary dining hall access           not be tied or leashed to any trees, shrubs, sign posts,
                                                                                   cards can be requested at Stevenson Dining Hall during        railings, or other such stationary objects on campus.
                                                                                   meal hours with the temporary ID and an authorized slip       For information pertaining to caged pets, see Housing
                                                                                   from the Office of Safety and Security.                        and Dining Regulations, section D.6.
                                                                                   Students are expected to carry their identification card at
                                                                                   all times. At the request of any Safety and Security officer
                                                                                   or employee of the College, a student must identify
     70                                                                            him/herself and surrender his/her ID card. Failure to
                                                                                                                              STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
R. Unauthorized Keys                                            V. Possession of Stolen Property
Any student who is found to have in his/her possession a        Property rights are an important consideration within
key to any College room, residence or building for which        any community. For this reason, no person shall at any
he/she is not authorized, or who misuses an authorized          time have in their possession or under their immediate
master key, is subject to suspension or dismissal.              control, on Oberlin College grounds, the unlawfully
Unauthorized keys must be surrendered upon demand to            obtained (stolen) property of another person or of any
any College officer or staff representative.                     firm, institution or municipality.
                                                                “Unlawfully-obtained” or “stolen” property shall refer
S. Dangerous Weapons, Fireworks,                                to any items of material value possessed/controlled
or Explosives                                                   by an individual without the explicit permission or
Because of the danger posed to the College community,           authorization of the owner or the owner’s designated
possession of dangerous weapons, fireworks, or                   representative.
explosives on College property is expressly forbidden.
Definition of these items includes, but is not limited           W. Motor Vehicle Parking and
to, the following: firearms (to include BB guns and              Traffic Regulations
all other types of air or spring-powered weapons),                 1. Motor Vehicle Parking and Traffic Regulations are
knives, firecrackers or sparklers, gunpowder, dangerous             designed to best utilize existing parking facilities and
instruments (including lock-picking devices), and                  maintain an orderly flow of traffic on campus.
unstable and hazardous chemicals, except for those
stored and used in the appropriate laboratory facilities.          2. The Oberlin College Office of Safety and
                                                                   Security is responsible for the administration of the
T. Use of Fire Escapes and Roof Tops                               regulations.
                                                                   3. Oberlin College assumes no responsibility or
Use of the fire escapes on any College building is
                                                                   liability for a motor vehicle or its contents while
permitted in emergency situations only. Any non-
                                                                   parked or operated on the property of the College.
emergency use of fire escapes is expressly forbidden and
will be considered an act of trespass.                             4. Registration – All motor vehicles owned or
                                                                   operated on College property must be registered
Presence on the rooftop of any College building is
                                                                   with the Office of Safety and Security. This includes
forbidden. Persons with a need to go on the rooftop must
                                                                   vehicles owned or operated by students who live off
have written authorization from the Director of Facilities
                                                                   campus but park on campus, even for a short period
Operations and the Director of Safety and Security prior
                                                                   of time.
to doing so. Any unauthorized presence on a rooftop will
be considered an act of trespass.                                     a. Vehicles must be registered as soon as they are
                                                                      brought to campus. Annual registration will be
Sunbathing is permitted on the designated sun deck
                                                                      valid until 72 hours after Commencement Day of
roofs located at Harkness and Fairchild. (Any roof area
                                                                      each academic year.
that must be accessed by a window is not a designated
sunbathing area.)                                                     b. First-year students are discouraged from having
                                                                      a motor vehicle at the College.
U. Unauthorized Entry or Presence in                                  c. Registration fees are due at the time of
College Facilities                                                    registration of the vehicle.
Unauthorized entry or presence in College facilities               5. General Information
is strictly prohibited and will be considered an act of            Individuals may register only those vehicles for which
trespass. Unauthorized entry or presence will include,             they are the primary owner/operator. Persons must
but not be limited to, the following violations: entry/            be prepared to show proof of ownership and proof of
presence in a residence hall when said facility is closed          insurance at the time of registration.
for a vacation or break period; remaining in a facility
after closing hours; entry/presence in the office, studio,          The person to whom a vehicle is registered will be
laboratory or residence hall room of another person                responsible for all citations issued thereto.
without the permission of the assigned occupant,                   Oberlin College reserves the right to revoke
resident, building representative, or College official with         registration and campus parking privileges for the
valid authority to permit same; and entry/presence in any          following reasons:
College facility that is closed or otherwise restricted as to         a. Repeated failure to abide by the regulations, as
use or activity.                                                      shown by six or more paid or unpaid violations-of
                                                                      record within an academic year.                                    71
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                         b. Falsification of information on registration                h. Bicycles not in use but not removed from
                                                                                         forms.                                                        campus or, improperly registered and stored with
                                                                                         c. Actions deemed hazardous to the community or               Residential Education invite theft and vandalism.
                                                                                         property of Oberlin College.                                  Bicycles not removed and/or properly stored by
                                                                                                                                                       the day after final exams (unless in active use by
                                                                                         d. Failure to register a vehicle in accordance with           students on campus for summer employment)
                                                                                         state laws. All vehicles registered and parked on             will be considered abandoned property. (Bicycles
                                                                                         College property must be properly licensed and                not in working condition for a period of more
                                                                                         inspected for operating conditions in accordance              than two weeks are considered abandoned even
                                                                                         with the laws of the State of Ohio or the laws of             during the semester.) If removed and stored by
                                                                                         the state in which the vehicle is duly licensed.              Campus Safety and Security, a fee of $50.00 will
                                                                                      Anyone registering a vehicle and accepting the                   be charged for not properly storing the bicycle.
                                                                                      appropriate permit shall, therefore, be deemed to                Any bicycles not claimed after September 30th of
                                                                                      have acknowledged the Parking Regulations and                    the following year will be disposed of by Oberlin
                                                                                      shall be deemed responsible for compliance with the              College.
                                                                                      regulations.
                                                                                      A complete list of vehicle rules and regulations may      Y. Mailroom Regulations
                                                                                      be obtained from the Safety and Security Office.           A mailbox is assigned to each student at the beginning
                                                                                                                                                of the academic year. Boxes are located in the basement
                                                                                   X. Use of Bicycles                                           of Wilder Hall, in the area occupied by the College Mail
                                                                                                                                                Service.
                                                                                      1. STUDENT BICYCLE REGULATIONS
                                                                                          a. Students owning a bicycle (whether new or          College Mail Service’s student mailboxes are to be
                                                                                          second hand) must register it in their own name       used only for campus mail, U.S. Postal Service mail
                                                                                          with the Oberlin Police Department (85 South          (personal mail), and mail notices regarding parcels. To
                                                                                          Main Street) before using it on campus or in          permit matching mail with a mailbox, all mail delivered
                                                                                          town. A registration permit will be attached to       to OCMR boxes must display the student’s first and
                                                                                          each bicycle so registered. [The Office of Safety      last name as registered in the Registrar’s office (no
                                                                                          and Security provides this service for no fee.]       nicknames) and the proper OCMR box number. All
                                                                                                                                                items must be placed inside student mailboxes. Mail
                                                                                         b. Students who ride their bicycles in the evening     should be picked up daily.
                                                                                         (from one half-hour after sunset) are required to
                                                                                         use a white front light and red rear light (on their   Messages should NOT be attached to the outside of
                                                                                         bicycle or person) as well as a red rear reflector on   student mailboxes in the lobby of the College Mail
                                                                                         their bicycle. Side reflectors are recommended for      Service. Doing so violates fire regulations and creates a
                                                                                         wheels.                                                fire hazard in the Student Union building. The College
                                                                                                                                                reserves the right to correct fire regulation violations or
                                                                                         c. City ordinances require that bicycles be            other violations of its agreement with insurers.
                                                                                         equipped with a bell or horn by which the rider
                                                                                         may warn pedestrians of his/her approach.              There is a charge for 10 or more pieces of personal mail
                                                                                                                                                between students per day.
                                                                                         d. Bicycles must normally be ridden on the right
                                                                                         side of roads and sidewalks at a reasonable and        Students should receive mail at the College ONLY during
                                                                                         safe speed (for the sake of pedestrians and drivers    the academic semesters or year of attendance. It is the
                                                                                         as well as that of the rider). Pedestrians have        student’s responsibility to notify each correspondent
                                                                                         the right-of way on sidewalks, pathways, and           of the complete change of address at the end of the
                                                                                         crosswalks.                                            academic semester or year of attendance, or if leaving
                                                                                                                                                during the year or semester, i.e. withdrawn, enrolled off-
                                                                                         e. Bicyclists must use appropriate hand signals to     campus, leave of absence.
                                                                                         indicate turns when riding.
                                                                                         f. Cyclists must comply with the Oberlin City          Z. State Laws Governing Coin Machines
                                                                                         ordinances that directly affect the operation of
                                                                                                                                                Section 2911.32 Tampering with coin machines. No
                                                                                         bicycles in the city. (It is a violation to ride a
                                                                                                                                                person, with purpose to commit theft or to defraud, shall
                                                                                         bicycle on the sidewalks in the downtown area.)
                                                                                                                                                knowingly enter, force an entrance into, tamper with, or
                                                                                         g. Both on campus and in the City, bicycles may        insert any part of an instrument into any coin machine.
                                                                                         ONLY be parked in properly constructed racks.
                                                                                                                                                Whoever violates this section is guilty of tampering with
                                                                                         Recommendations on locking bicycles can be
                                                                                                                                                coin machines, a misdemeanor of the first degree. If the
     72                                                                                  obtained from the Office of Safety and Security.
                                                                                                                                                offender has previously been convicted of a violation of
                                                                                                                        STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
this section or of any theft offense as defined in section        January 1, 1975.
2913.01 of the Revised Code, the offense becomes a               f. Confidential letters and statements of
felony of the fourth degree.                                     recommendation that were placed on file after
                                                                 January 1, 1975 in which the student has waived
AA. Student Records                                              his or her right to inspect and review those
   1. Pursuant to section 438 of the General Education           letters and statements pursuant to the guidelines
   Provisions Act and its implementing regulations,              delineated in Part 6 below, and that relate to the
   with the exceptions noted in item 2 below, presently          student’s admission to an educational institution,
   or formerly enrolled* students of Oberlin College             an application for employment, or receipt of an
   have the right to review and inspect their educational        honor or honorary recognition.
   records. An “educational record” is any record,            3. Offices keeping records that may be reviewed
   file, document, or other material that contains             by the student include Career Services, College
   information directly related to a student and that is      Relations, the Conservatory, Financial Aid, the
   maintained by the College.                                 Registrar, the Dean of Students, Residential
   *”Enrollment” is defined as beginning when the              Education and Dining Services, and Student
   student first attends classes at Oberlin College for        Academic Services.
   credit. No student applying for admission to the           4. In order to inspect a student’s educational records,
   College of Arts and Sciences and the Conservatory of       the student must submit a signed and dated written
   Music, nor a student transferring from one division to     request addressed to the supervisor of the office
   the other, may see his/her admission file until he/she      in which the records are maintained on a form
   is formally admitted to that particular division of the    prescribed by the College. The request form must
   College (e.g., the College of Arts and Sciences or the     describe the records sought and the purpose for
   Conservatory of Music).                                    which access is being requested. The responsible
   2. The right to review and inspect educational             College official will make arrangements within a
   records does not extend to the following categories of     reasonable period, but not more than 45 days from
   records:                                                   the date of receipt of the written request, for the
                                                              student to review the records at an appropriate office
       a. Financial records, including any information in
                                                              at Oberlin. If the records are not maintained by the
       those records pertaining to the student’s parents.
                                                              College official to whom the request was submitted,
       b. Records that are maintained in the sole             that official shall advise the student of the correct
       possession of the maker, are used only as a            official to whom the request should be addressed.
       personal memory aid, and are not accessible
                                                                 a. Oberlin will not destroy educational records
       or revealed to any other person except as a
                                                                 if it has received a proper request to inspect the
       temporary substitute for the maker of the record.
                                                                 records from a student, until such time as the
       c. Records made or maintained by a physician,             student has had an opportunity to access the
       psychiatrist, psychologist, or other recognized           records.
       professional or para-professional acting in his or
                                                                 b. Pursuant to federal law, only those records
       her professional capacity or assisting in a para-
                                                                 directly related to the student will be made
       professional capacity that are made, maintained
                                                                 available for review. To the extent that a student’s
       or used only in connection with the treatment
                                                                 record contains references to another student,
       of the student, and disclosed only to individuals
                                                                 all personal identifiers pertaining to the other
       providing treatment to the student. However,
                                                                 student will be redacted from the record before
       the student may have these records reviewed
                                                                 the requesting student is provided with access to
       by a physician or other appropriate healthcare
                                                                 the record.
       professional of the student’s choice. (Note:
       medical records are also available for review             c. The right of inspection includes the right to
       pursuant to federal law. (Call 440-775-8180               be informed of the titles and originators of all
       to learn more about procedures for obtaining              documents in the student’s file, whether or not
       medical records from the Student Health Center.)          they are open to inspection by the student.
       d. Records that only contain information about an      5. In certain cases, the College may permit the
       individual after he or she is no longer a student at   student to obtain copies of inspected records.
       the College (e.g., alumni records).                    However, Federal law generally does not require the
                                                              College to provide copies of educational records to
       e. Confidential letters and statements of
                                                              students (or authorized third parties as explained
       recommendation that were placed on file before
                                                              in part 7 below), and the College reserves the right                 73
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                    to refuse to provide copies of educational records        of the written request, for the third party to review
                                                                                    to students or authorized third parties in its sole       the records at an appropriate office at Oberlin. If the
                                                                                    discretion. It is the policy of the College not to        records are not maintained by the College official to
                                                                                    release copies of disciplinary records, Student           whom the request was submitted, that official shall
                                                                                    Honor Code records and proceedings, judicial case         advise the student of the correct official to whom the
                                                                                    files, or investigative files to students or to third       request should be addressed.
                                                                                    parties. These records are available for the student’s       a. The student has the right to access a copy of
                                                                                    inspection in the Dean of Students Office.                    any records disclosed to a third party pursuant to
                                                                                       a. Notwithstanding, in the event that exigent             the student’s consent.
                                                                                       circumstances effectively prevent the student             b. In certain cases, the College may permit a
                                                                                       from accessing his/her educational records (e.g.,         third party to obtain copies of records for which
                                                                                       where the student is away from Oberlin and                a student has supplied a duly executed consent
                                                                                       provides a compelling reason as to why he/she             for disclosure. However, under Federal law, the
                                                                                       cannot readily come to campus), the College               College is under no obligation to provide copies
                                                                                       may elect at its option to provide copies of the          of educational records to third parties, and the
                                                                                       records to the student, or alternatively, to make         College reserves the right to refuse to provide
                                                                                       the records available to the student for inspection       copies of educational records to third parties in its
                                                                                       by the student in a supervised setting at a location      sole discretion. It is the policy of the College not
                                                                                       remote from Oberlin.                                      to release copies of disciplinary records, Student
                                                                                       b. In cases in which the College determines that          Honor Code records and proceedings, judicial
                                                                                       copies of a student record may be provided, the           case files, or investigative files to third parties.
                                                                                       copies will be made at the student’s expense. A           These records are available for inspection in the
                                                                                       fee schedule, covering administrative costs, will be      Dean of Student’s Office.
                                                                                       available in the office where student records are          c. Third parties to whom educational records are
                                                                                       kept.                                                     disclosed pursuant to a duly executed consent
                                                                                    6. Students may waive their right of access to               are not permitted to re-disclose the information
                                                                                    confidential letters and confidential statements of            contained in the record without the prior consent
                                                                                    recommendation regarding admission to an education           of the student.
                                                                                    institution, for applications for employment, and         8. The College may disclose educational records to
                                                                                    for receipt of an honor or honorary recognition that      third parties without consent of the student in the
                                                                                    are placed in the student’s education records after       following instances:
                                                                                    January 1, 1975 by completing a signed written
                                                                                    statement which describes the letters or statements          a. To a school official who has a legitimate
                                                                                    with reasonable particularity and which contains the         educational interest. A school official has a
                                                                                    following language:                                          legitimate educational interest if the official
                                                                                                                                                 needs to review an education record in order
                                                                                    “I hereby waive my right of access to this document          to fulfill his or her professional duties for the
                                                                                    now or at any time in the future. I do so with the full      College. School officials who occasionally have
                                                                                    understanding that a waiver may not be required as           reason to examine records generally include
                                                                                    a condition for admission, or receipt of financial aid        without limitation: employees of the Office of
                                                                                    or any other service or benefits of the institution.”         the Dean of the Conservatory, Office of the
                                                                                    (Signature must follow).                                     Registrar, Office of Residential Education &
                                                                                    The College will provide to a student a list of              Dining Services; the student’s faculty advisor;
                                                                                    the names of individuals who provided letters,               individual faculty members who have been asked
                                                                                    statements, and recommendations upon written                 to write a recommendation for the student;
                                                                                    request.                                                     members of the administrative and professional
                                                                                    7. The College will not disclose educational records to      staff; administrative and technical assistants
                                                                                    third parties without the prior written consent of the       acting on their behalf from the Dean of Students
                                                                                    student, which must be made on a form prescribed             Office, Financial Aid, the Counseling Center,
                                                                                    by the College. Such written consent must specify            Student Academic Services, the Office of the
                                                                                    the records that may be disclosed, the purpose of            Dean of Studies; Safety and Security Office
                                                                                    the disclosure, and the party or parties to whom the         personnel; healthcare personnel; and members
                                                                                    disclosure may be made. Upon receipt of a properly           of the Board of Trustees of the College;. In
                                                                                    completed request, the responsible College official           addition, contractors, consultants, volunteers,
                                                                                    will make arrangements within a reasonable time,             or other individuals with whom the College has
      74                                                                                                                                         outsourced College services or functions may
                                                                                    but not more than 45 days from the date of receipt
                                                                                                                                                 also be considered school officials, and include the
                                                                                                                 STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
College’s attorneys, auditors and consultants, as         change of college address.
well as students serving in an official capacity on        l. Disclosures to officials of other institutions
behalf of the College, such as on a Community             in which a student seeks or intends to enroll,
or Judicial Board, the Student Honor Committee,           provided the institution gives the student an
designated members of the Oberlin Student                 opportunity to request a copy of such record and
Cooperative Association(OSCA) when serving                an opportunity for a hearing to challenge the
in the role of officer of OSCA, or others who are          record.
assisting in the performance of College services or
functions that would otherwise be performed by a          m. Disclosures to organizations conducting studies
College employee.                                         for or on behalf of educational institutions to
                                                          develop, validate, or administer predictive tests,
b. Disclosures in compliance with a lawful                administer student aid programs, or improve
subpoena or judicial order..                              instruction.
c. Disclosures in connection with a student’s          9. If a student believes that the information in an
application for or receipt of financial aid.            educational record is inaccurate, misleading, or in
d. Disclosures to state authorities exempted from      violation of the privacy rights of the student, he/she
the prior consent requirements of federal law.         may request that the College amend the record by
e. Disclosures to accrediting organizations.           submitting a request in writing to the College official
                                                       responsible for providing the student with access to
f. Disclosures to the parent(s) of a ‘dependent’       the record.
student, as defined by the Internal Revenue Code.
                                                          a. If the College declines to accept the
g. Disclosures to appropriate persons to protect          amendment, the student may request a hearing to
the health or safety of a student or other persons        challenge the contents of the student’s educational
in an emergency situation.                                records on the grounds that it is inaccurate,
h. Disclosures to the parent(s) of a student              misleading, or in violation of the privacy rights of
permitted by law in a case where a student who            the student. Representatives of the office in which
is under twenty-one years of age has been found           the disputed record is maintained will appoint
responsible for committing a violation of law or          a committee to hear the issue. A committee
College policy pertaining to the use or possession        consisting of a departmental chairperson, a
of drugs or alcohol.                                      faculty member, and an administrator (normally
i. Disclosures permitted by law in cases where            the Dean of Students) shall conduct the hearing.
a student is found responsible for a violation of         During the academic year, when students are in
the rules and regulations pertaining to an act of         residence, the Dean of Students will select one
sexual or physical assault or violence.                   student to be added to the membership of this
                                                          committee. Additional information regarding the
j. Disclosures to authorized Federal officials             hearing procedures will be provided to the student
who have need to audit and evaluate federally             when notified of the right to a hearing.
supported programs.
                                                          b. If as a result of the hearing, the committee
k. Disclosures for public directory information,          agrees with the student’s contentions, the record
that is, information that the College has the policy      will be amended accordingly.
of announcing publicly. “Directory Information”
includes the student’s name, address, telephone           c. If the committee disagrees with the student’s
listing, major field of study, participation in            contentions, the student will be afforded the
recognized activities and sports that officially           option of placing a written statement in the
represent the College, weight and height of               record commenting on the contested information
members of athletic teams, dates of attendance,           or stating why the student disagrees with the
degrees and awards received, and the most                 decision of the College. Such statement will be
recent previous educational agency or institution         retained with the record for as long as the record
attended by the student.                                  is maintained, and will be disclosed whenever
                                                          the College discloses the portion of the record to
Any student may refuse to have directory                  which the statement relates.
information released if he/she notifies the
Registrar in writing on or before the end of the       10. Effective September 4, 2007, the Office of Career
second week of his/her first semester in residence      Services has discontinued the credential mailing
during a given academic year or on or before           service and has implemented a partnership with
the end of the second week following a mid-year        Interfolio to maintain reference and credential files
                                                       for current students and alumni. This service will                   75
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                      replace the former method of maintaining paper-             independently as possible in Oberlin College activities so
                                                                                      based files through the Reference Service/Student            that campus life will be enhanced and the individual lives
                                                                                      Academic Services. Students and Alumni choosing             of members of the College community will be enriched.
                                                                                      to use the Interfolio service will agree to the terms       Oberlin College resolves to make reasonable efforts to
                                                                                      outlined in the Interfolio Service Agreement.               see that the opportunities it offers are accessible to all
                                                                                      11. All Oberlin College offices that maintain                qualified individuals. Appropriate academic adjustments
                                                                                      educational records shall keep a log of instances in        and modifications of policies and procedures will be
                                                                                      which a student’s records are disclosed pursuant to a       implemented for students with disabilities.
                                                                                      request by persons who are not otherwise authorized         In addition, Oberlin College adheres to the policies and
                                                                                      to have access to the records. The access log shall         procedures and Section 504 of the Federal Rehabilitation
                                                                                      include the following: date the educational record          Act of 1973, which reads:
                                                                                      was examined; name and title of the reviewer; and
                                                                                      the legitimate educational purpose of the disclosure.       “No otherwise qualified handicapped individual...
                                                                                      The access log shall be available for inspection by the     shall, solely by reason of his/her handicap, be excluded
                                                                                      student.                                                    from participation in, be denied the benefits of, or
                                                                                                                                                  be subjected to discrimination under any program or
                                                                                      12. A student has the right to file a complaint with         activity receiving federal financial assistance.”
                                                                                      the U.S. Department of Education concerning alleged
                                                                                      failures by the College to comply with Federal law          In April of 1977, the Department of Health, Education,
                                                                                      pertaining to the maintenance of educational records.       and Welfare issued a regulation that defines handicapped
                                                                                      The name and address of the office responsible for           persons as those individuals who have a physical or
                                                                                      educational record issues is:                               mental impairment that substantially limits a major life
                                                                                                                                                  activity, and generally requires that “each program and
                                                                                       Family Policy Compliance Office                             activity, when viewed in its entirety, is readily accessible
                                                                                       U.S. Department of Education                               to handicapped persons and is offered in the most
                                                                                       400 Maryland Avenue, SW                                    integrated setting appropriate.” Specific requirements of
                                                                                       Washington, D.C. 20202-5901                                interest to handicapped students include the following (in
                                                                                                                                                  summary form).
                                                                                   BB. Rights of Students with Disabilities
                                                                                                                                                     1. ADMISSION TO CLASSES
                                                                                   The Americans with Disabilities Act of 1990, as
                                                                                                                                                     Institutions may not, on the basis of handicap,
                                                                                   amended, prohibits discrimination on the basis
                                                                                                                                                     exclude a qualified disabled student from any course
                                                                                   of disability and protects qualified applicants and
                                                                                                                                                     or area of concentration. This provision requires
                                                                                   employees with disabilities from discrimination in
                                                                                                                                                     that some classes may have to be relocated, and
                                                                                   hiring, promotion, discharge, pay, job training, fringe
                                                                                                                                                     some laboratory equipment may have to be modified
                                                                                   benefits, and other aspects of employment. The law also
                                                                                                                                                     to accommodate the needs of a qualified disabled
                                                                                   requires that covered entities provide qualified applicants
                                                                                                                                                     student, and that auxiliary aids must be permitted in
                                                                                   and employees with disabilities with reasonable
                                                                                                                                                     the classroom when they are necessary to ensure the
                                                                                   accommodations. An individual is considered to have
                                                                                                                                                     full participation of a disabled student.
                                                                                   a disability if that individual either 1) has a physical or
                                                                                   mental impairment that substantially limits one or more           2. ACADEMIC REQUIREMENTS
                                                                                   of that person’s major life activities, 2) has a record           Instructors are obligated to make changes in course
                                                                                   of such impairment, or 3) is regarded as having such              requirements if necessary to ensure that such
                                                                                   impairment.                                                       requirements do not discriminate against a qualified
                                                                                   The ADA further prohibits retaliating against an                  disabled student. Similarly, the faculty must alter
                                                                                   individual for asserting his/her rights under the ADA.            or waive any requirement for a major or a College
                                                                                   The Act also makes it unlawful to discriminate against            degree that has the effect of discriminating against
                                                                                   an individual, whether disabled or not, because of the            a qualified handicapped student. Examples of such
                                                                                   individual’s family, business, social, or other relationship      modifications may include changes in the length of
                                                                                   or association with an individual with a disability. It is        time permitted for completion of requirements, or
                                                                                   the policy of Oberlin College not to discriminate against         providing an alternative for particular laboratory
                                                                                   individuals with disabilities – but who are otherwise             assignments or field trips. If a requirement is essential
                                                                                   qualified – in administering educational policies,                 to a course, major or degree, and a handicapped
                                                                                   employment policies, scholarship and loan programs,               person cannot fulfill it, then the person is not
                                                                                   and athletic and other College-administered programs.             “qualified” within the definition of this term.
                                                                                   It is further the policy of the College to enable                 3. OTHER ADJUSTMENTS
     76                                                                            those individuals with disabilities to participate as             Prohibitive rules, which would have the effect of
                                                                                                                              STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
   limiting the participation of a disabled student in        to follow; in this case they should seek advice from
   campus activities, must be waived for the disabled         the Office of the Dean of Students, The Office of the
   student. Such rules include a ban on having a service      Ombudsperson, or the deans of Residential Education
   animal in classrooms or residence halls, or on using a     and Dining Services. At any stage in the process students
   tape recorder in a classroom or during guest lectures.     are welcome to seek counsel and support from members
   If an instructor is concerned about possible misuse of     of the faculty or staff as well as the student body, and
   recordings of lecture material that will be published      should feel free to bring an advisor to any meetings
   or otherwise protected by copyright, the instructor        they may have as part of an adjudication process. Some
   may ask a student to sign a form (available from the       suggestions are made under the following sections.
   Director of the Office of Disability Services) on which
                                                                 1. GRIEVANCES RELATED TO ACADEMIC AFFAIRS
   the student agrees that any recordings will be used
                                                                 OR OTHER MATTERS INVOLVING THE TEACHING
   only for his/her own personal study.
                                                                 FACULTY
   4. EXAMINATIONS                                                   a. A student with a complaint should first attempt
   If necessary, course instructors are obligated to                 to resolve the issue through discussion with the
   provide alternate testing procedures for a student                instructor.
   with a disability, so that the results of the evaluation          b. If this fails to resolve the issue, the student
   represent the student’s achievement in the course,                may present the grievance to the director of
   rather than the student’s impaired sensory, manual,               the division, or the chair of the department
   or speaking skills (except where skills are the specific           or program, and request his/her assistance in
   factors being measured).                                          resolving the issue.
   5. COUNSELING                                                     c. If the director of the division or the chair of the
   A student with a disability may not be counseled                  department or program is unable to resolve the
   toward a more restrictive career than would be                    matter, the student may present the complaint to
   suggested for a non-disabled student, unless such                 the Associate Dean of the Conservatory or to the
   counsel is based on strict licensing or certification              Dean for Arts and Sciences, as appropriate to the
   requirements in a profession.                                     faculty appointment of the instructor. The Dean
                                                                     will invite the opinions of all parties involved,
   6. PROCEDURES
                                                                     will ascertain matters of fact, and will make a
   Specific procedures for students with disabilities                 determination about the disposition of the matter.
   to receive accommodations are available through                   Final judgment rests with that Dean.
   the Director of the Office of Disability Services in
   Student Academic Services, Peters G 27.                           d. In matters of academic dispute, students may
                                                                     find it useful and appropriate to consult with
   7. STUDENT APPEAL                                                 their academic advisors and/or a dean in the
   The College provides, as required, an internal                    Office of the Dean of Studies. Students studying
   procedure through which a student may appeal an                   applied music in the Conservatory should present
   adverse decision on a request for some academic                   their grievances to the Associate Dean of the
   adjustment. (See section CC below).                               Conservatory.
   Further information about the Section 504                     2. GRIEVANCES RELATED TO SEXUAL
   Regulation, and about auxiliary services that are             HARASSMENT
   available for disabled students, may be obtained from         Complaints of sexual harassment, whether
   the Director of the Office of Disability Services and          by students or non-student members of the
   from the Section 504 and ADA Compliance Officer,               community, may be taken to the Sexual Offense
   Cheryl Wolfe-Cragin.                                          Policy Administrator. (See Students’ Rights and
                                                                 Responsibilities, Section V., J.).
CC. Grievance Procedures
                                                                 3. GRIEVANCES RELATED TO RACE RELATIONS
As a first step, students are urged to go directly to the
                                                                 Complaints of racial harassment, whether by students
person(s) concerned and discuss the source of their
                                                                 or non-student members of the community, may
problem as openly as possible. If this confrontation of the
                                                                 be taken to the Office of the Ombudsperson. (See
difficulty and airing of a grievance leads to no resolution,
                                                                 Students’ Rights and Responsibilities, Section V. H. )
or when it seems inappropriate, a number of formal and
less formal avenues are open to students, depending upon         4. STUDENT INFRACTIONS OF THE HONOR CODE
the nature of the complaint. These are outlined below.           Any form of academic cheating should be referred to
At times, a grievance may involve a number of different          the Student Honor Committee. (See Students’ Rights
areas and students may feel uncertain which procedure                                                                                    77
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                    and Responsibilities, Section I.).                            (if a student or non-student employee of the
                                                                                    To report a suspected violation of the Honor Code,            College), or to the head of or advisor to any
                                                                                    or to ask questions about how the Honor System                student organization. If the matter cannot be
                                                                                    functions, contact:                                           resolved at this level, it should then be referred to
                                                                                                                                                  the Office of the Dean of Students.
                                                                                       Student Honor Committee
                                                                                       Wilder Hall Suite 105/ Student Union Box 22             The Office of the Dean of Students may attempt to
                                                                                       (440) 775-8462                                          resolve the dispute by informal means, but if this is
                                                                                       ohonor@oberlin.edu                                      not successful, the Dean may invite two persons from
                                                                                                                                               the faculty and/or administration to join him/her
                                                                                       Coordinator: Hadley Iliff                               in forming a committee to hear the dispute. During
                                                                                       Co-Chairs: Obed Garcia, Jessica Hodgkins                the academic year, when students are in residence,
                                                                                       Secretary Treasurer: Katie McVay                        the Dean will also invite a member of the student
                                                                                    5. NON-ACADEMIC COMPLAINTS AGAINST                         body to join the review committee. Members of the
                                                                                    STUDENTS REQUIRING ADJUDICATION AND                        committee will be selected at the discretion of the
                                                                                    POSSIBLE DISCIPLINARY ACTION                               Office of the Dean of Students from areas of College
                                                                                    (Violations of the Student Regulations, of College         life appropriate to the issues involved. The committee
                                                                                    policies, or of the tenets of the Constitution of the      may forward its recommendation either to the person
                                                                                    Association of Students and its student governing          against whom the complaint has been brought or to
                                                                                    bodies.)                                                   the appropriate College officer, and ultimately the
                                                                                                                                               President.
                                                                                    Complaints may be brought before the all-student
                                                                                    Judicial Board by filing a complaint with the Judicial      Students are encouraged to seek the advice of a dean
                                                                                    Coordinator in the Dean of Students Office. (See            in the Office of the Dean of Students, an official in
                                                                                    Students’ Rights and Responsibilities, Section IV., F.).   the Office of Equity Concerns, or any other person,
                                                                                    Students are encouraged to seek the advice of the          as may seem appropriate.

                                                                                    Judicial Coordinator at any time. Where both parties       7. GRIEVANCES UNDER SECTION 438 OF THE
                                                                                    agree to this, complaints can often be mediated rather     GENERAL EDUCATION PROVISIONS ACT (“BUCKLEY
                                                                                    than handled through formal adjudication.                  AMENDMENT”)
                                                                                                                                               Rights to review and inspection of educational
                                                                                    6. COMPLAINTS OF DISCRIMINATION                            records maintained by the College that contain
                                                                                    (Complaints based on a person’s sex, race, color,          information directly related to the student. (See
                                                                                    creed, age, physical handicaps, veteran status,            Students’ Rights and Responsibilities, Section V.,
                                                                                    religion, sexual orientation, marital status, family       AA.).
                                                                                    relationship to an employee of Oberlin College,
                                                                                    political orientation, national origin, etc.)              8. GRIEVANCES AGAINST OFFICERS OF STUDENT
                                                                                                                                               ORGANIZATIONS AND GOVERNING BODIES
                                                                                    Oberlin College recognizes its legal obligation to
                                                                                    comply with the letter and the spirit of Titles VI and     Such grievances should be taken first to the
                                                                                    VII of the Civil Rights Act of 1964 as amended;            executive body of the group concerned. Students
                                                                                    Title IX of the Education Amendments Act of 1972           are encouraged to consult with the advisor of the
                                                                                    as amended; Section 504 of the 1973 Rehabilitation         organization. In some cases complaints of this nature
                                                                                    Act as amended; the Americans with Disabilities            may appropriately be brought before the Judicial
                                                                                    Act; the Age Discrimination in Employment Act of           Board for final adjudication, but they are most often
                                                                                    1967 as amended; the Pregnancy Discrimination              effectively dealt with by the internal procedures of the
                                                                                    Act of 1978; and other applicable federal, state,          organization itself.
                                                                                    and local legislation and regulations. The College is      9. COMPLAINTS RELATED TO HEALTH SERVICES
                                                                                    committed to a policy of nondiscrimination toward          OR OBERLIN COUNSELING CENTER
                                                                                    its students and its employees. (See Students’ Rights      Complaints may be taken to any faculty or student
                                                                                    and Responsibilities, Section V., H.).                     member of the Student Life Committee. Complaints
                                                                                    Grievances related to any of the above may be              concerning services provided by the Student Health
                                                                                    handled as follows:                                        Services or the Oberlin College Counseling Center
                                                                                       a. Complaints of alleged discrimination in              may be initiated by pursuing any of the following
                                                                                       academic affairs.                                       options: (1) the student may discuss his/her complaint
                                                                                                                                               directly with the health care professional concerned;
                                                                                       b. Complaints of alleged discrimination in              (2) the student can request that a Student Life
                                                                                       nonacademic matters. These should be taken to           Committee member discuss the complaint with the
     78                                                                                the immediate supervisor of the person concerned
                                                                                                                          STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
health care professional and inform the student                   the Assistant Director for Housing Administration
of the outcome; (3) the student may request that a                within 48 hours.
Student Life Committee member be present when                     e. The Director or Assistant Director may request
he/she discusses the complaint with the health care               a meeting with the Appeal Board to reconsider a
professional concerned; (4) the student may request               case to clarify the distinction between policy and
that the Student Life Committee assign a second                   process. The judgment of the Board, however, will
health care professional to conduct an informal                   be final in all cases and will be sent to students in
inquiry into the complaint and report back to the                 written form within 48 hours of a final decision.
student; (5) the student may request that a formal
inquiry of the complaint be conducted.                         11. GRIEVANCES RELATED TO PROCEDURES OR
                                                               BILLINGS OF THE OBERLIN STUDENT COOPERATIVE
10. GRIEVANCES RELATED TO THE                                  ASSOCIATION
ADMINISTRATION OF HOUSING AND DINING
                                                                  a. A student with such a problem should first
POLICIES
                                                                  bring it to the treasurer of his/her individual co-
   a. Students who have requested exception to                    op, or to the OSCA treasurer for resolution.
   the Housing and Dining policy and have had
   this request denied by the Assistant Director for              b. If this does not result in resolution, the student
   Housing Administration may appeal the decision                 may appeal to the OSCA financial manager.
   to the Appeal Board of the Housing and Dining                  c. The student may make a final appeal to the
   Committee. All appeals must be submitted in                    OSCA Board.
   writing to the Board in care of the Office of
   Residential Education and Dining Services.                  12. SERVICES PROVIDED BY THE OFFICE OF THE
   Students may request that their name remain                 OMBUDSPERSON
   confidential from members of the Appeal Board.                  a. The Ombudsperson can listen, offer
   The Appeal Board will hear a case within 30 days               information about Oberlin’s policies and
   of receipt of the appeal or, if the appeal is received         procedures, accept suggestions from people who
   after December 1 or May 1, within 30 days after                seek confidential channels for raising responsible
   the beginning of the next semester.                            concerns, and work for orderly and responsible
                                                                  change in systems.
   b. The Appeal Board will be furnished the
   student’s original request for exception and the               b. The Ombudsperson is a good source of support
   Assistant Director’s letter of denial. Members of              for those who may want to examine their options
   the Appeal Board will gather at the appointed                  for dealing with a particular concern or who may
   place and time and conduct the business of                     wish to learn how to resolve problems on their
   the Appeal Board. The chairperson of the                       own.
   Appeal Board will indicate whether additional                  c. The Office provides feedback on trends, issues,
   information is needed from the student, ask                    policies, and practices equitable to all parties
   the Office of Residential Education and Dining                  without breaching confidentiality.
   Services for information related to the case,                  d. The Ombudsperson does not act as an advocate
   including the relevant policy, and will then call              for either side in dispute, but strives to consider
   the Board into session. A student has the option               and fairly present all sides of a situation.
   of attending the appeal meeting to make an oral
   request to supplement the written request and/or         DD. Title IX Athletic Policies
   respond to questions.
   c. The function of the Appeal Board is to hear and          1. OBERLIN COLLEGE STATEMENT ON NON-
   act on grievances related to the administration of          DISCRIMINATION, EQUAL EMPLOYMENT
   housing and dining policies, not to change policy.          OPPORTUNITY, AND AFFIRMATIVE ACTION
   If the Board decides that the student has been              “In all of its relationships, Oberlin College is
   dealt with unfairly with regard to process, it may          committed to a policy of non-discrimination and
   overrule the judgment made by the Director of               equal employment opportunity for all persons
   Residential Education and Dining Services or the            without regard to race, color, national origin,
   Assistant Director for Housing Administration.              religion, creed, age, sex, sexual orientation, marital
                                                               status, family relationship to an employee of Oberlin
   d. The action of the Board will become effective
                                                               College, disability, or veteran status, except where
   when the Board or its chairperson reports the
                                                               such a distinction may be required by law or is
   judgment of the Board in writing to the Director
                                                               proved to be a bona fide occupational qualification.
   of Residential Education and Dining Services or
                                                               Any form of intimidation, abuse, or harassment                        79
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                    based on race, ethnic origin, creed, disability, gender,   intercollegiate athletics describes an environment
                                                                                    or sexual orientation is contrary to the ideals of         in which fair and equitable distribution of overall
                                                                                    Oberlin College. In furtherance of its policy of non-      athletics opportunities, benefits and resources is
                                                                                    discrimination and equal employment opportunity,           available to women and men and in which student-
                                                                                    Oberlin College has adopted an affirmative                  athletes, coaches, and athletics administrators are
                                                                                    action plan and complies with the following laws           not subject to gender- based discrimination.”
                                                                                    and regulations: The Equal Pay Act of 1963 as              3. THE ROLE OF ATHLETICS AND PHYSICAL
                                                                                    amended; the Age Discrimination in Employment              EDUCATION AT OBERLIN COLLEGE
                                                                                    Act of 1967 as amended; Title IX of the Education
                                                                                    Amendments Act of 1972 as amended; the Pregnancy           The Department of Athletics and Physical
                                                                                    Discrimination Act of 1978; the Americans with             Education provides a multi-faceted program
                                                                                    Disability Act; Title VI of the Civil Rights Act of        including activity classes, intramural sports
                                                                                    1964; Title VIII of the Civil Rights Act of 1964;          and activities, and intercollegiate athletics to
                                                                                    Section 504 of the Rehabilitation Act of 1973;             accommodate all levels of physical activity. The
                                                                                    the Age Discrimination Act of 1975; and all other          various intercollegiate sports have comparable
                                                                                    applicable federal, state, and local legislation and       status. For all members of the College community,
                                                                                    regulations ...”                                           the Department encourages and supports equal
                                                                                                                                               opportunities for regular physical activity that is
                                                                                                                                               crucial to physical and mental wellbeing.
                                                                                    2. OBERLIN COLLEGE STATEMENT ON TITLE IX AND               By design, activity classes develop skills ranging
                                                                                    COLLEGE ATHLETICS                                          from beginning to advanced levels in a variety of
                                                                                    Among the many educational goals Oberlin                   individual and group sports. Emphasis is placed
                                                                                    College has for its students is “to encourage their        on the use of recreational time, the enjoyment of
                                                                                    physical and mental well being” (Oberlin College           lifetime physical exercise, and the broad-based
                                                                                    General Faculty, 1977). The College views the              participation of the whole student community.
                                                                                    opportunity for its students to participate in             The intent of intramural sports is to promote an
                                                                                    intercollegiate sports as a valuable means by              appropriate level of competition within the College
                                                                                    which to accomplish the aim of physical well               community for students, faculty members, and staff
                                                                                    being; and is also committed to administering              alike. For students, intramural participation is a
                                                                                    its athletic program in a manner which is gender           natural extension of activity classes. Intramurals
                                                                                    equitable. Therefore, Oberlin College does                 should encourage cooperation, intra-college
                                                                                    not discriminate on the basis of gender in its             socialization, and respect for teammates and
                                                                                    intercollegiate athletic program.                          opponents.
                                                                                   The fundamental principle underlying gender                 Intercollegiate athletics provide opportunities for
                                                                                   equity in athletics is that all sports programs             skilled student athletes to pursue excellence and to
                                                                                   are funded in a manner to ensure equal access,              experience development through competition with
                                                                                   participation, and support for men and women                comparable programs. The role of intercollegiate
                                                                                   alike.                                                      athletics at Oberlin is complementary to academics
                                                                                   Title IX and gender equity (in athletics) are often         and significant in the overall developmental
                                                                                   used interchangeably; however, although they                process. Oberlin’s philosophy of competition
                                                                                   address the same issue, they are not the same.              embraces a healthy view of winning and an
                                                                                   Title IX refers to a section of federal law, The            educational view of grace under pressure. Winning
                                                                                   Education Amendments of 1972, which prohibits               is an important goal. The effort and dedication of
                                                                                   discrimination on the basis of sex in educational           student athletes and coaches as well as the active
                                                                                   institutions that receive federal funds. Since              support of the rest of the College community
                                                                                   intercollegiate athletics is considered an integral         are, however, as important as the final score.
                                                                                   part of an institution’s educational programs, it is        Supervision of the policies and procedures of the
                                                                                   therefore covered by Title IX.                              intercollegiate athletics program resides with the
                                                                                                                                               General Faculty and its designated agent, the
                                                                                   The concept of gender equity is broader. It is              Athletic Advisory Committee.
                                                                                   premised on a philosophical or moral approach
                                                                                   to the distribution of resources and its focus is           4. TITLE IX RELATED GOALS OF THE PROGRAM
                                                                                   fairness. The NCAA Gender Equity Task Force                 In accord with its stated mission concerning
                                                                                   offers the following definition of gender equity in          its intercollegiate sports program, the College
                                                                                   college athletics to which the College subscribes:          establishes the following Title IX goals:
    80                                                                             “At an institutional level, gender equity in
                                                                                                        STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
a. The accommodation of interest and                 housing, and all dining arrangements will be
abilities The College will meet at least one of      equitable.
the following three criteria:                        i. Publicity
   (1) Participation proportionate to                The College will ensure that the availability
   enrollment (by sex).                              and quality of sports information personnel
   (2) Establishment of a history and                and the availability and quality of publications
   continuing practice of program expansion          and other promotional devices is equitable.
   for the underrepresented sex.                     Any access to other publicity resources will
                                                     also be equitably distributed.
   (3) Full and effective accommodation of the
   underrepresented sex.                             j. Support services
                                                     All administrative, secretarial, and clerical
b. Equipment and supplies                            support and office space will be equitably
The College will ensure that the quality,            arranged.
suitability, maintenance/replacement and
availability of equipment and supplies are           k. Recruitment of student athletes
equitable.                                           There will be equal opportunities for
                                                     professional personnel to recruit. In order to
c. Scheduling of games and practice times            accomplish this, the availability of financial
The College will ensure fairness in the number       and other resources for recruitment will
of games; number, length, and time of day of         be equitable. It is expected that there will
practices; time of day of games; pre-season          be equivalent benefits, opportunities, and
and post-season opportunities for its teams.         treatment of all prospective athletes.
d. Travel and per diem allowance                  5. ADMINISTRATION OF TITLE IX
The College will ensure that budgeting for the
modes of transportation, housing furnished        The Title IX Coordinator oversees matters related
during travel, length of stay before and after    to federal compliance. The Oberlin College
competitive events, dining arrangements and       Gender Equity in Athletics Review (GEAR) is a
per diem are equitably distributed.               subcommittee of the General Faculty Athletics
                                                  Committee (GFAC) and monitors the conditions
e. Coaches                                        and treatment of student-athletes.
Each of the following three areas related to
coaching will be addressed equitably:             The Athletics Committee serves as the designated
                                                  agent of the General Faculty and acts in an
   (1) Availability.                              advisory capacity in matters regarding the
   (2) Assignment.                                policies and procedures of the intercollegiate
   (3) Compensation.                              athletics programs, particularly as they intersect
                                                  with the academic program of the College. The
f. Locker rooms, practice and competitive         Director of Athletics coordinates all activities
facilities                                        of the department. The Director of Athletics
The quality, availability, and exclusivity of     designates a person on the athletics staff who
practice and competitive facilities plus the      is knowledgeable about Title IX athletics to
quality and availability of locker rooms and      administer the Title IX policy. The Director of
finally the maintenance and preparation of         Athletics also designates a person on the athletics
practice and competitive facilities will all be   staff to serve as the Senior Woman Administrator
addressed equitably.                              / Department’s Title IX Administrator. This
g. Medical and training facilities and services   person will:
Availability will be equitable in each of the        a. Be the key voice on women’s issues related
following areas:                                     to athletics.
   (1) Medical personnel.                            b. Assist in the development and
   (2) Quality of weight training and                implementation of a gender-equity action
   conditioning facilities.                          plan; as well as be involved in monitoring the
   (3) Qualifications of athletic trainers.           activities for the implementation of the plan.

   (4) Health, accident, and injury insurance        c. Convey to others the needs and interests
   coverage.                                         of women within the intercollegiate athletics
                                                     department, the campus and the community.
h. Housing and dining facilities and services
Housing provided, special services as a part of   The membership of the General Faculty Athletics                  81
                                                                                   students’ rights and responsibilities (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES




                                                                                      Committee (GFAC) is five GF members, one                   The activities in the following list constitute hazing if
                                                                                      of whom is the Title IX Coordinator for the               they humiliate, degrade, abuse, or endanger participants,
                                                                                      College, three students, the Director of Athletics        regardless of the intention of the activity or the
                                                                                      and Physical Education, and the Senior                    willingness of the participants. The list is not intended to
                                                                                      Woman Administrator / Department’s Title IX               be comprehensive:
                                                                                      Administrator). The Gender Equity in Athletics                   use of alcohol or other controlled substances;
                                                                                      Review (GEAR) committee shall consist of
                                                                                      the GFAC membership plus the administrator                       nudity or partial nudity;
                                                                                      with oversight of athletics or designee. GEAR                    physical violence in any form;
                                                                                      shall meet once in the fall semester (likely early               branding, tattooing, piercing or shaving;
                                                                                      December) and once in the spring semester (likely
                                                                                      mid-May). The chair of the GFAC shall also chair                 excessive calisthenics or creation of unwarranted
                                                                                      the GEAR committee.                                              fatigue not associated with practice or
                                                                                                                                                       competition;
                                                                                      6. GRIEVANCE PROCEDURE
                                                                                                                                                       consumption of excessive and/or an unusual
                                                                                      Any person with a request or concern relating to                 combination of food and/or drink;
                                                                                      athletics should, under normal circumstances, first
                                                                                      address the concern directly and verbally with the               physical and psychological shocks;
                                                                                      appropriate person. (In the case of a varsity sports             wearing of apparel which is conspicuous;
                                                                                      participant, the athlete should talk first with his/              engaging in public and/or private stunts and
                                                                                      her coach.) Should there continue to be a concern, it            activities that put people at risk;
                                                                                      should next be submitted to the Director of Athletics
                                                                                      and/or the Senior Woman Administrator in writing                 sleep deprivation;
                                                                                      on one of the departmental complaint/concerns forms              line-ups or any interrogation for information that
                                                                                      available in the Athletics Office.                                is not consistent with legitimate testing;
                                                                                      Should the request/concern not be reasonably                     engaging in degrading or humiliating games and
                                                                                      resolved by the Director of Athletics or his/her                 activities;
                                                                                      designee, a complaint can be submitted to the
                                                                                      Title IX Coordinator, who will investigate the                   requiring personal errands of participants, such
                                                                                      matter. Should informal procedures not resolve the               as driving to class, cleaning room, laundering
                                                                                      complaint, the matter will then be submitted for a               clothes;
                                                                                      formal review by a panel of three of the members of              any other activities which are not consistent with
                                                                                      Oberlin College Gender Equity in Athletics Review                state and local law (including legal drinking age),
                                                                                      (GEAR) Committee.                                                or the regulations and policies of the College.
                                                                                                                                                The College prohibits all individuals from soliciting,
                                                                                   EE. Hazing Policy                                            aiding, or agreeing or attempting to aid another person
                                                                                   Oberlin College’s Policy on Hazing                           in planning or committing acts of hazing. It is not a
                                                                                                                                                defense to a violation of this Policy that the hazing victim
                                                                                   This policy was approved by vote of the General Faculty
                                                                                                                                                consented to or acquiesced in the hazing activity. The
                                                                                   on May 21, 2008.
                                                                                                                                                College prohibits all hazing activities whether conducted
                                                                                   Oberlin College prohibits hazing of any member of the        on or off the College premises.
                                                                                   College community by campus organizations, clubs,
                                                                                                                                                Violations of the this Policy can be reported to Safety
                                                                                   intercollegiate or intramural athletic teams, students,
                                                                                                                                                and Security, the Director of Athletics, the Dean of
                                                                                   employees and volunteers.
                                                                                                                                                Students, or a Class Dean. The Office of the Dean of
                                                                                   The State of Ohio acknowledges hazing as a crime. The        Students will investigate the complaint in accordance
                                                                                   Ohio Revised Code defines hazing as “doing any act or         with the student disciplinary procedures. The College’s
                                                                                   coercing another, including the victim, to do any act of     Student Regulations, Policies, and Procedures provide
                                                                                   initiation into any student or other organization that       sanctions for violation of this Policy.
                                                                                   causes or creates a substantial risk of causing mental or
                                                                                   physical harm to any person.” (2307.31) The College          FF. Oberlin College Temporary Art Installation
                                                                                   further defines hazing as any activity that is expected       Policy
                                                                                   of someone to join or maintain membership in an
                                                                                   organization, club, team and/or any other group that         In cooperation with the Art Department, Facilities
                                                                                   is affiliated with the College that humiliates, degrades,     Operations, Residential Education, and Safety and
                                                                                   abuses or endangers him or her, regardless of intention or   Security, this policy has been established to provide
                                                                                   willingness to participate.                                  general guidelines for students requesting the use of
    82
                                                              STUDENT REGULATIONS AND RESPONSIBILITIES | STUDENTS’ RIGHTS AND RESPONSIBILITIES
space for the purpose of temporary art installations.
Temporary art installations include, but are not limited
to sculptures, 3-D art, murals, gallery displays, live
performances, and may not permanently alter the
existing space in any way. Each space requested for
use of a temporary art installation will be looked at
individually to determine its appropriateness.
Students must identify the requested space and complete
the Temporary Art Installation Application. This form
and the full policy description can be obtained in
Facilities Operations and in the Student Union Office in
Wilder Hall 111. It is recommended that the application
with all required signatures be completed at least two
weeks prior to the proposed installation. Proposed
installations that conflict with areas already reserved will
be denied.




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                                                                            housing and dining regulations
STUDENT REGULATIONS AND RESPONSIBILITIES | HOUSING AND DINING REGULATIONS




                                                                            Housing and Dining Regulations                                for Students who leave the housing and/or dining
                                                                                                                                          program are billed at the rate of ten percent (10%)
                                                                            A. Terms and Conditions                                       of the semester charge for each week or a fraction
                                                                                                                                          thereof in residence. There is no refund after the
                                                                            The College’s Housing and Dining Program is an integral       ninth (9th) week of the semester. Any student who
                                                                            and required component of an Oberlin education. In            remains enrolled in the College, but leaves College
                                                                            choosing this residential college, students agree to accept   housing and/or dining during the academic year
                                                                            the following principles, terms, and conditions, and to be    without official notice and approval, continues to
                                                                            responsible for all associated fees.                          liable for all Tuition and Room and Board fees for the
                                                                                                                                          full academic year.
                                                                            B. Principles
                                                                                                                                          2. HOUSING AND DINING EXEMPTIONS
                                                                            Tuition charges provide for the college’s academic
                                                                                                                                          All students are expected to live and take meals on
                                                                            program; room and board fees provide a residential
                                                                                                                                          campus unless the Student receives a written notice
                                                                            setting for that program. Tuition fees pay the salaries
                                                                                                                                          of off-campus status or exemption from the Office of
                                                                            and benefits of faculty and staff, and provide for a wide
                                                                                                                                          Residential Education and Dining Services.
                                                                            range of facilities and programs – libraries, laboratories,
                                                                            an art museum, a music conservatory, athletic facilities         a. Exemptions
                                                                            and a student union – all of which create the context            Students in the following categories may be
                                                                            for a liberal arts education. As a result, all students          exempted from the on campus Housing and/or
                                                                            are charged the same comprehensive tuition regardless            Dining requirement, if requested by the student
                                                                            of and to what extent any individual uses particular             within the College’s established deadlines in
                                                                            programs or facilities.                                          advance for the academic year:
                                                                            Room and Board fees pay for the staff, programs, and                 (1) Married students who submit a copy
                                                                            facilities that sustain a comprehensive living environment           of their marriage license and domestic
                                                                            for a residential college with a geographically diverse              partners who submit the approved Affidavit
                                                                            student population as well as College overhead costs.                Concerning Relationship and supporting
                                                                            Because a college of Oberlin’s size and scope could not              documentation.
                                                                            exist without a complete housing and dining structure,               (2) Students who live with their parents and
                                                                            residential fees are comprehensive for all students                  commute from their parents’ home within
                                                                            regardless of how individual services may or may not be              a fifty (50) mile radius of Oberlin and have
                                                                            used. Therefore, all students enrolled in Oberlin College            a minimum of six (6) months established
                                                                            are generally required to pay the room and board fees                residency. Proof of residency is required by the
                                                                            and to live and take meals in College housing and dining             publicized deadline.
                                                                            halls.                                                               (3) Students who are twenty-three (23) years of
                                                                                                                                                 age or older.
                                                                            The principle of this agreement is that the products
                                                                                                                                                 (4) Students who are enrolled for five (5) credit
                                                                            of both tuition and room and board fees are essential
                                                                                                                                                 hours or less.
                                                                            elements for the establishment of an undergraduate,
                                                                                                                                                 (5) Students who have underage dependent
                                                                            residential, liberal arts college. Therefore, those fees
                                                                                                                                                 children.
                                                                            are comprehensive in scope and required equally of all
                                                                                                                                                 (6)Housing Only: Students (pre-determined
                                                                            students. Unless a student has an exemption or receives
                                                                                                                                                 based on anticipated enrollment) who have
                                                                            off-campus status these charges may only be reduced
                                                                                                                                                 six (6) semesters of residency on-campus
                                                                            through a financial aid grant administered by the Office
                                                                                                                                                 and have requested and have been formally
                                                                            of Financial Aid.
                                                                                                                                                 granted off campus status. If the number
                                                                            The following terms and conditions summarize the                     of request exceeds the number of students
                                                                            agreement between Oberlin College and an enrolled                    able to live off campus, a lottery system will
                                                                            student for a housing and dining assignment. In addition,            be implemented. The lottery is based on
                                                                            all enrolled students must abide by all policies and                 the number of semesters in residence and a
                                                                            procedures as established by the appropriate Oberlin                 computer generated random number. Lottery
                                                                            College committees and offices.                                       numbers will be assigned to each person
                                                                                                                                                 within each semester of residence category.
                                                                               1. PAYMENT OF FEES
                                                                                                                                                 Students who have been on an approved
                                                                               Fees are set each year by the College and approved                Academic Leave of Absence (ALOA) or have
                                                                               by the Board of Trustees and are payable at the start             lived off-campus with official notification will
                                                                               of each semester; they are included in the statement              receive residency credit. Students who have
                                                                               sent by the Office of Student Accounts. Charges                    been on a Personal Leave of Absence (PLOA)
   84
                                                                                                               STUDENT REGULATIONS AND RESPONSIBILITIES | HOUSING AND DINING REGULATIONS
    or Medical Leave of Absence (MLOA) will               documentation by the established deadline.
    not receive residency credit for those semesters      Assistance with such documentation will be
    away. Transfer students can receive up to four        provided upon request. The College will make all
    (4) semesters of residency credit, depending          efforts to provide appropriate accommodations in
    upon their matriculation status at Oberlin.           accordance with applicable law.
    Any student enrolled for the fall semester who        e. Room and Board Fees
    wishes to live off-campus during the spring           Students are liable for all Room and Board fees
    semester based upon time in residency must            unless and until they are granted a Housing or
    live off-campus for an entire academic year.          Dining exemption in writing from the Office of
    Continuing students will not be granted off-          Residential Education and Dining Services, after
    campus status for the spring semester, even if        which an appropriate adjustment will be made.
    they achieve the residency requirement. No            The Office of Residential Education and Dining
    student returning from leave spring semester          Services cannot consider individual financial
    will be granted off-campus status unless they         concerns in determining fees or assignments.
    were eligible and received off-campus status in       Non-payment of Room and Board fees cannot
    the previous spring’s housing selection process.      be used as a form of financial aid. The Office of
    Students who receive off-campus status are            Financial Aid is the only office that is authorized
    required to submit their off-campus address           to administer financial aid.
    and phone number to the Office of Residential
    Education and Dining Services by the end of        3. ROOM AND BOARD SERVICES
    the first week of classes. Failure to notify the    Occupancy of College Housing begins for new
    College of an off-campus address may result        Students on the first (1st) scheduled day of
    in fines and/or forfeiture of off-campus status.    Orientation for the academic year, and for returning
    Students who accept off-campus status and          Students two (2) days before the commencement of
    then choose to return to College Housing           classes for the academic year. Occupancy ends for
    will be eligible to select only from housing       undergraduates at 9:00 a.m. of the day following the
    available at the time of their return. Students    last day of exams, and for graduates by 8:00 p.m. on
    should not sign an off-campus rental lease or      the day of Commencement. Dining services begins
    pay a security deposit without receiving this      with lunch service two (2) days before classes begin
    written notification.                               (or the first day Students are permitted to return)
b. College Dining Program                              and ends with dinner on the last day of the semester.
All students, including students who receive off-      Students may not arrive early or depart late without
campus status or an exemption, are required to         written permission from the Office of Residential
participate in the College Dining program and          Education and Dining Services. A sliding scale fee
are responsible for fees connected therewith,          will be assessed based upon the date on which a
unless a specific exemption is granted by the           request was made and the number of days approved
Office of Residential Education and Dining              to arrive early or stay late.
Services. Students who receive off campus status       Room and Board fees provide furnished rooms in
via Section B.2.a. (6) above are not entitled to       College-maintained housing and dining service
an exemption from participation in the College         for the Fall and Spring semesters or the remaining
Dining program.                                        portions thereof. The terms of the housing contract
c. Subsequent Housing and Dining Elections             include Fall Break, Winter Term, and Spring Break.
Any student who has been granted an exemption          Residence halls are closed for Winter Shut Down,
who subsequently elects to participate in a College    however, Students may continue to reside in Village
Housing and/or Dining program is committed             Housing. Housing assignments are for the full
to that service for the academic year or the           academic year, or the remaining portion thereof
remaining portion thereof.                             including Winter Term (January).
d. Special Accommodations                              The terms of the dining contract do not include Fall
The Office of Residential Education understands         or Spring Break as all campus dining facilities are
that some students may have a medical condition        closed. Dining Services are offered on an optional
or disability that requires a special Housing and/     basis during Winter Term at an additional charge.
or Dining accommodation. Students who may              A valid ID card is required for access to residential
have special needs for Housing and/or Dining           buildings and dining halls.
should contact the Office of Residential Education
and Dining Services and submit the required            4. RESIDENCE ASSIGNMENTS
                                                       The Office of Residential Education assigns rooms                  85
                                                                            housing and dining regulations (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | HOUSING AND DINING REGULATIONS




                                                                             to new Students on the basis of the Housing                or reassign students to a housing space, including
                                                                             Application. Returning Students select housing based       temporary space(s) in lounges, and to close rooms
                                                                             on a re-assignment system reviewed by the Housing          and/or facilities when vacancies exist or when
                                                                             and Dining Committee that gives priority to Students       areas are rendered unfit for occupancy. Agents of
                                                                             based on the number of semesters in residence and a        the College shall have the right to enter College
                                                                             randomly assigned number.                                  housing at all reasonable hours (and upon reasonable
                                                                             The College currently provides single-sex, co-ed, and      notice) for the purpose of examining the spaces
                                                                             all-gender housing options for students. In order to       or making repairs or alterations as necessary for
                                                                             provide students more open accessibility to housing,       safety and maintenance. The College reserves the
                                                                             the College is moving to replace co-ed and all-gender      right to conduct life safety inspections as necessary,
                                                                             housing with gender-blind housing. Gender-blind            without prior notice, to identify and correct life
                                                                             housing provides an opportunity for enrolled students      safety violations. Residents are responsible for
                                                                             of any gender identity (male, female, transgender,         understanding and complying with procedures
                                                                             those who do not identify, etc.) to opt to live together   included in any residential handbook and with the
                                                                             in rooms, floors, wings, or buildings. Designations of      Social Conduct Standards and Housing and Dining
                                                                             single-sex and gender-blind housing will be reviewed       Regulations as stated in Student Regulations, Policies
                                                                             on an annual basis by the Housing and Dining               and Procedures, which are incorporated into this
                                                                             Committee.                                                 Assignment as if fully set forth herein. Behavior that
                                                                                                                                        threatens or endangers the well-being of others or
                                                                                a. Summer Waitlist                                      substantially interferes with the rights of others may
                                                                                Students who accept an assignment during the            result in room transfer or eviction from Oberlin’s
                                                                                fall room selection process may place themselves        housing in accordance with Section (16) of this
                                                                                on the Summer Waitlist between May 1 and                Assignment.
                                                                                May 31. Priority on the summer waitlist is based
                                                                                on semesters in residence and assigned random           7. HOUSING & DINING ASSIGNMENT CHANGES
                                                                                number. The summer waitlist expires August 15.          Housing assignments are generally made for the
                                                                                b. Academic Year Waitlists                              entire academic year and are not subject to change,
                                                                                Students who accept an assignment but would             except as required by the College to fill vacancies
                                                                                prefer another housing and/or dining situation          or to consolidate assignments as delineated in
                                                                                may be placed on a waiting list for which priority      this Assignment. Notwithstanding, a housing
                                                                                is on a first-come, first-served basis.                   assignment may be changed upon the request of a
                                                                                                                                        student at the discretion of the Office of Residential
                                                                                c. Academic Year Assignment                             Education and Dining Services. Residents who wish
                                                                                All housing assignments are for the entire              to change assignments should contact the Resident
                                                                                academic year.                                          Director of the building to which they would like
                                                                             5. PERSONAL USE                                            to move. The Resident Director must approve the
                                                                             All students residing on campus agree that the             assignment change in writing prior to moving
                                                                             housing assigned to the resident shall be used only        from one assignment to another. As space becomes
                                                                             by the individual assigned to the space and may            available, residents who apply for assignment
                                                                             not be transferred or assigned or sublet to another        changes will be contacted and be provided with
                                                                             person. Residents may not be assigned to more than         procedural instructions. Residents who complete an
                                                                             one residency space at the same time or occupy more        unauthorized housing change or fail to complete an
                                                                             than one space at the same time. The space will be         approved housing change may lose their preferred
                                                                             used only for personal living, sleeping, and studying.     housing assignment, be required to relocate, be
                                                                             No commercial business operation, solicitation,            charged a fine, and/or be subject to disciplinary
                                                                             canvassing, sales, marketing, or advertising will be       action. Students whose assignment changes are
                                                                             conducted out of the assigned space. Residents should      authorized at the end of Fall semester must vacate
                                                                             be aware that they are subject to all local, state, and    their current assignment prior to leaving Oberlin in
                                                                             federal laws, including those regarding gambling,          December. This applies even if the student plans to
                                                                             firearms, and the use and possession of alcoholic           remain on-campus during Winter Term. Students
                                                                             beverages and illegal drugs. The College’s policies        are given forty-eight (48) hours to completely move
                                                                             and procedures regarding College Housing and               out of their assignment and sign all administrative
                                                                             student rights and responsibilities are detailed in the    paperwork. Assignment changes are granted on a
                                                                             Student Regulations, Policies and Procedures.              first-come, first-served basis.

                                                                             6. RIGHTS RESERVED BY THE COLLEGE                          8. REMAINING OCCUPANT
    86                                                                       The College at all times reserves the right to assign      When vacancies occur in College housing spaces,
                                                                                                                   STUDENT REGULATIONS AND RESPONSIBILITIES | HOUSING AND DINING REGULATIONS
the College has the right to show these spaces and       steam, insufficient eat, power failure, the elements,
assign new occupants to fill these vacancies. The         neglect, theft, or the actions of a third party that
College also reserves the right to reassign the          occur in College housing or on College property.
remaining occupant of a housing space to different       Students are encouraged to confirm that their
accommodations. If a student has a roommate who          property is covered by their family’s homeowners’
fails to move in, leaves the College, or moves to        insurance or to carry personal property insurance.
other College housing, the remaining student(s) must
                                                         11. MAINTENANCE
accept a new roommate or make a housing change
within ten (10) business days during the academic        No resident shall alter, repair, or contract the repair
year. After ten (10) business days, the College may      of any furnishing, structural fixture, or electrical,
consolidate assignments, assign new students to the      mechanical, or plumbing equipment. Maintenance
empty space(s), or bill the student at the established   needs are to be reported to a Residential Education
buy-out rate. Students with the highest priority         staff member or to Facility Operations. Only the
(semesters in residency) will have the first option to    appropriate College Services employees may paint
occupy multiple spaces without roommates. Students       and make alterations to the room or furnishings. The
who refuse to accept a new student or who fail to        College will be responsible for making all repairs
clear the unassigned portion of the room/unit may be     determined as being necessary and appropriate.
subject to disciplinary action and fines. The College     12. RESPONSIBILITY FOR ROOM CONDITION AND
retains the right to fill any vacancies that occur over   USE
the summer at its own discretion.                        The Student agrees to use ordinary care in the use of
9. STORAGE OF PERSONAL BELONGINGS                        the residence, the furniture, appliances and all other
All campus storage is limited and available on a first-   parts of the residential community. Charges for
come, first-served basis. As a courtesy, students who     special cleaning, keys, and for repairing or replacing
are continuing in College Housing in the following       of any damage or loss to property necessitated by
academic year are permitted to store some of their       the lack of due care on the part of the student and/
belongings at the College over the summer. There is a    or guests, will be billed to the students assigned to
five (5) item limit including trunks, luggage or boxes    the room/unit. If the damage and/or charge cannot
(18x18x16). All items stored in College storage must     be attributed to a particular room or student, it will
meet UPS shipping requirements and must include          be appropriately divided and charged to all student(s)
an identification tag to be provided by the College.      of the unit, floor, building, or community. Students
Village Housing residents and residents taking a leave   will be billed for any pieces of furniture missing from
from campus (including study abroad) may store           the room/unit at the time of auditing. No furniture is
belongings for a maximum of one (1) year in long-        to be removed from any room/unit. Furnishings may
term storage located in East Field. This is the only     not be stored in storage areas or in any public areas
location available to these students. Student-owned      including hallways, bathrooms, kitchens, laundry
furniture, refrigerators, rugs, empty boxes, etc.,       rooms, and/or lounges. Furniture in one room/unit
may not be stored in College storage areas. There        may not be exchanged for furniture in another room/
is no access to storage areas over vacation periods      unit without the prior written permission of the
or during the summer recess. If emergency access is      Resident Director of the building. Windows may not
needed, a fee will be assessed. Students store items     be used as entrances or exits except in the case of an
at their own risk and Oberlin College assumes no         emergency. For safety reasons, window screens must
liability for lost, stolen or damaged items.             be kept on windows in all College housing and dining
                                                         halls. If screens are removed or damaged students
The College reserves the right to dispose of             will be billed for labor to re-hang or replace the
unauthorized items in storage or possessions left for    screens.
more than one (1) year and will bill students for the
cost of removal of unauthorized items found within       13. CHECK-IN AND CHECK-OUT PROCEDURES
storage. Students may not store items after they            a. Check-in
have graduated, been suspended, withdrawn or have           Upon checking in to College housing, students are
otherwise left the College.                                 responsible for acknowledging the condition of
                                                            their assigned space by completing and submitting
10. RESPONSIBILITY FOR PERSONAL PROPERTY
                                                            the Room Condition Report (“RCR”) within
The College and the Office of Residential Education          24 hours. The purpose of the RCR is to protect
and Dining Services assume no liability for theft,          both students and the College regarding damage
damage, or loss of money, valuables or other personal       charges and to provide information about room
effects of any student or guest caused by fire, water,       conditions that require maintenance. Students
                                                                                                                             87
                                                                            housing and dining regulations (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | HOUSING AND DINING REGULATIONS




                                                                                will be billed for all damages/losses not noted on     residential student staff member (RA, LRA, VA).
                                                                                the check-in RCR above ordinary wear and tear at       Students are not allowed to receive collect phone
                                                                                the time of check-out as delineated above. Failure     calls. If a student is found to have accepted collect
                                                                                to return the check-in RCR will result in an           charges, they may be subject to disciplinary action
                                                                                improper check-in charge and inability to contest      and will be required to pay accrued charges.
                                                                                damage charges at the time of check-out.
                                                                                                                                       15. SUGGESTIONS, COMPLAINTS, & APPEALS
                                                                                b. Check-out                                           PROCESS
                                                                                Students are expected to check out, return their       Students’ suggestions and complaints regarding
                                                                                key(s), and follow written procedures for vacating     College housing, dining services, regulations,
                                                                                their assigned room/unit. Students are expected        policies, and issues should be submitted to the Office
                                                                                to reassemble furniture and to remove all trash,       of Residential Education and Dining Services or to
                                                                                personal belongings, and College property not          any member of the Housing and Dining Committee.
                                                                                itemized on the RCR prior to check out. Fines          Suggestions or complaints should be filed in writing.
                                                                                and/or charges will be assessed for failure to meet
                                                                                the check-out requirement or for damage or loss           a. Requests for Exception
                                                                                of College property. Residential Education and            Requests for exception to any policy listed in this
                                                                                Facilities Operations staff are all able to assess        Agreement should be submitted in writing to the
                                                                                fines/charges to students. It is important for             Assistant Director for Housing Administration.
                                                                                students to understand that additional charges            All requests for exception will be granted or
                                                                                may occur after check-out when a final inspection          denied in writing. Students should not assume
                                                                                is completed by College staff. Students living in         approval prior to receiving written notification.
                                                                                traditional residence halls or Village Housing have       b. Appeals
                                                                                the right to appeal charges, if they have followed        Students who have requested an exception and
                                                                                proper check-out procedures, by documenting               been denied by a Residential Education and
                                                                                concerns and sending the appeal to the Office              Dining Services staff member may appeal the
                                                                                of Residential Education and Dining Services              decision to the Appeal Board of the Housing and
                                                                                within thirty (30) days of the date the charges are       Dining Committee. Appeals will be heard based
                                                                                invoiced.                                                 on special circumstance specific to the student.
                                                                                c. Late Check-Out                                         The Appeal Board does not have the authority to
                                                                                Students must vacate by the published deadlines.          render decisions that change policy. All appeals
                                                                                Failure to vacate will result in the assessment of a      must be submitted in writing to the Appeal Board,
                                                                                late checkout charge. Students who are suspended,         in care of the Office of Residential Education and
                                                                                leaving, or withdrawing from Oberlin College              Dining Services. A final decision will be rendered
                                                                                must vacate within forty-eight (48) hours of the          within thirty (30) days of receipt of the appeal, or
                                                                                actual date of withdrawal/suspension/departure.           if the appeal is received after May 1 or December
                                                                                                                                          1, thirty (30) days after the beginning of the next
                                                                             14. TELEPHONES                                               semester.
                                                                             Students in College housing are provided with basic
                                                                                                                                       16. DISMISSAL FROM COLLEGE HOUSING
                                                                             telephone service that includes on-campus and local
                                                                             calling free of charge. Students who bring their own      Pursuant to Ohio law, the College may terminate
                                                                             phones to campus will need to plug a phone into           this Assignment and require the Student to vacate
                                                                             the telephone jack. The only restriction on personal      College housing upon a determination that the
                                                                             phones is that 2.4 GHz cordless telephones are            student has violated a provision of this Assignment
                                                                             not permitted, as they interfere with wireless data       or has violated an applicable provision of the
                                                                             networks. The Telephone Office will not be able            Student Regulations: Policies & Procedures of
                                                                             to maintain personal phones brought to campus.            the Oberlin Student Handbook, including but
                                                                             Students may also borrow a handset from the               not limited to: failure to pay Tuition and Room
                                                                             Office of Residential Education at no charge for the       and Board fees, trafficking or abuse of controlled
                                                                             academic year. If the phone is not returned upon          substances, weapons violations, as a response
                                                                             checkout a fee of $85 will be billed to the student’s     to cumulative disciplinary history or damage to
                                                                             account for the replacement of the handset. Voicemail     College housing and property, and in the response
                                                                             is available free of charge to all students. Students     to facility emergencies resulting from fire, water
                                                                             desiring this service should contact the Telephone        or weather damage. Notwithstanding, in any
                                                                             Office. If students experience a problem with phone        case where a student’s presence in College housing
                                                                             service, they should report the problem to the Office      poses an immediate threat to person or property, as
                                                                             of Residential Education directly or through a            determined by the Office of Residential Education
    88
                                                                                                                       STUDENT REGULATIONS AND RESPONSIBILITIES | HOUSING AND DINING REGULATIONS
  and Dining Services, the student may be required to        semester.
  immediately vacate College housing until a hearing
                                                             2. PARTIES
  on the matter is held. A determination that the
  student has violated a provision of this Agreement         Residents that wish to host a party in a traditional
  or violated an applicable standard of the Student          residence hall or in OSCA housing must pick up
  Regulations: Policies & Procedures of the Oberlin          a party-planning packet that outlines the party-
  Student Handbook may be made only after the                planning process from the office of residential
  student is given written notice of the alleged violation   education. If the party will involve the serving of
  and a right to be heard on the matter. The College’s       beer, students must come to the office of Residential
  notice and hearing procedures, and the College’s           Education no later than five (5) weeks prior to the
  officers authorized to make foregoing determinations,       event for approval. Failure to meet this five (5) week
  are described in detail in the Student Regulations:        deadline will result in the party not being approved.
  Policies & Procedures of the Oberlin Student               Residents that want to host a party in Village housing
  Handbook. In the event that this Assignment is             must make an appointment with the party planner
  terminated as a result of such a violation, the student    in residential education to receive a Village Housing
  will be responsible for Room and Board fees in             Party Permit. If students wish to host a party in their
  accordance with Section (1).                               village housing unit, regardless of whether alcohol
                                                             will be served, they must come to the Office and
C. Community Resources and Opportunities                     meet with the Party Planner a minimum of THREE
                                                             (3) days prior to the event for approval. In village
  1. CAMPUS FASTS                                            housing a “party” refers to an event that will exceed
  Campus Fasts are an opportunity for student                the guest policy. Failure to meet this three (3) day
  organizations to raise money to benefit humanitarian        deadline will result in the party not being approved.
  causes or organizations.
                                                             All parties must adhere to all college policies
     a. A Fast Proposal must be submitted to the             regarding, alcohol, noise and guests.
     Housing and Dining Committee, care of the
                                                             For more information about the party planning
     Office of Residential Education and Dining
                                                             process, please go to: www.oberlin.edu/resed.
     Services at least four weeks prior to the proposed
     fast date, or by the last day before fall break for     3. COLLEGE HOUSING GOVERNANCE
     the fall semester and by the last day before spring        a. Structure and Organization of House
     break for the spring semester. The Fast Proposal           Council (Legislative)
     must include a plan detailing ways in which                By the end of the second week of classes, each
     the sponsoring group will inform and raise the             College Housing section should elect a president,
     awareness of the campus community about the                fire chief, and any other officer deemed necessary.
     rationale and purpose of the fast.                         Section presidents will represent their sections
     b. Fast Proposals are approved by the Housing              on the house council and will be responsible
     and Dining Committee and must be presented                 for calling meetings and seeing that the section
     at least three weeks before the proposed fast              responsibilities and business are carried out.
     date. Upon receipt of this document, Campus                b. Responsibilities of Section Presidents/House
     Dining Services will subtract meals from the               Council Members
     participating student’s meal plan. Donated meal(s)         Sections are required to meet to discuss the needs
     will not be available for use for the full day by          and concerns of group living and to determine any
     the participating students. Contact the Assistant          regulations desired by the residents (quiet hours,
     Director of Housing Administration, for more               visiting limitations, etc.). No such regulations
     information.                                               voted by the sections may contravene published
     c. The Fast Log of students who have signed up             student regulations. Sections are encouraged to
     to participate in the fast must be submitted to            meet as often in the year as their needs dictate.
     the Office of Residential Education and Dining              Attendance of the entire section will be required
     Services at least one (1) week before the approved         when section regulations (as previously noted) are
     fast date. Contact the office for specific procedure         established or changed. Regulations adopted will
     information.                                               require a three-quarters vote and will be cast by
                                                                secret written ballot.
  The number of approved fasts may not exceed one
  per semester. The same group will not be allowed to           c. Section Enforcement and Appeal
  sponsor two (2) fasts in the same year. The maximum           The individual section will be responsible for the
  donation is $3000 per year or about $1500 per                 enforcement of the regulations it has established.
                                                                                                                                 89
                                                                            housing and dining regulations (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | HOUSING AND DINING REGULATIONS




                                                                                 If the section finds that individual members refuse         with the Office of Residential Education and
                                                                                 to abide by the rules established, the section or the      Dining Services.
                                                                                 individual members may bring a formal complaint            e. Residents of legal drinking age may not possess
                                                                                 to one of the College judicial bodies, having              large quantities of alcohol in College housing.
                                                                                 sought the advice of the Judicial Coordinator              The alcohol present must be deemed a reasonable
                                                                                 as to the appropriate and available channels.              amount intended for personal consumption.
                                                                                 Alternatively, any of the in-hall professional
                                                                                 staff of the Office of Residential Education                f. Kegs or beer balls (empty or full) and common
                                                                                 and Dining Services may be asked to act as                 source containers are not allowed in College
                                                                                 intermediary. More formal avenues for mediation            housing unless the official party planning process
                                                                                 are also available. If behavior in a particular            has been completed with the Assistant Director of
                                                                                 section disturbs other sections, the house council         Residential Education.
                                                                                 will request the section to respect the rights of          g. Beer bongs and other items used for quick
                                                                                 others in the section. If the problem continues, a         or mass consumption of alcohol are strictly
                                                                                 complaint should be brought to one of the higher           prohibited.
                                                                                 judicial authorities.                                      h. Damage resulting from any activity involving
                                                                                 d. Village Housing                                         alcohol will be paid for by the sponsoring
                                                                                 Village housing is encouraged to set up a village          person(s) and/or residents of the assigned College
                                                                                 governance structure to address the programmatic           housing space.
                                                                                 needs of residents in addition to neighbor and
                                                                                 neighborhood relations. If a group is interested        2. GUESTS
                                                                                 in setting up a village council, please contact the     Residents may have an overnight guest for not more
                                                                                 Village Housing and Co-op Resident Director.            than seven consecutive nights if the presence of
                                                                                                                                         the guest does not constitute an inconvenience for
                                                                            D. Housing and Dining Conduct Policies                       roommates or otherwise interfere with the housing
                                                                                                                                         community life. Residents are responsible for the
                                                                              1. ALCOHOL, DRUGS AND TOBACCO                              actions of their guests and must be present for the
                                                                              The policies listed here are those specific to alcohol      duration of the visit.
                                                                              use and possession in College housing. Please refer        The Residential Education staff is to be apprised
                                                                              to page 82 for the general College policies on these       of any overnight guests staying in the building for
                                                                              substances.                                                safety reasons or in case of an emergency. In no
                                                                              Alcohol is permitted in student rooms under the            instance shall a guest become a long-term resident in
                                                                              following conditions:                                      a College-owned facility.
                                                                                 a. Persons under the age of 21 may not possess or       The number of guests in a college residence at
                                                                                 consume alcoholic beverages or host drinking in         one time should not exceed two guests per person
                                                                                 College housing.                                        assigned to that space. Violations will result in
                                                                                                                                         judicial action and/or eviction. It is Oberlin’s
                                                                                 b. Alcoholic beverages may be possessed and/or
                                                                                                                                         philosophy that the residence halls should provide
                                                                                 consumed (but not sold) in student rooms by those
                                                                                                                                         a living environment that fosters mature and
                                                                                 students and their invited guests who are all of
                                                                                                                                         responsible behavior between students and that
                                                                                 legal drinking age (21 or older).
                                                                                                                                         protects the rights and needs of individuals. To this
                                                                                 c. Underage persons may be present when                 end, it is the policy of the College that each section or
                                                                                 drinking occurs in a private residential room           residence hall should determine its visitation policy.
                                                                                 as long as a legal-aged resident of that room is        The policy set by the section or hall may be more
                                                                                 present. It shall be the responsibility of the legal-   but not less restrictive than The Office of Residential
                                                                                 aged resident to see that alcoholic beverages are       Education’s stated policy.
                                                                                 not served to or consumed by underage persons.
                                                                                 Anyone allowing underage students to drink              3. SPORTS
                                                                                 alcohol in College housing room will be subject to      Students may not conduct games or sporting events/
                                                                                 disciplinary action.                                    activities or engage in other behaviors that may cause
                                                                                                                                         damage or injury to any other person or property in
                                                                                 d. Open containers of alcohol are not permitted in
                                                                                                                                         hallways, lounges, or stairwells or limit egress from
                                                                                 lounges, hallways, bathrooms, porches, stairwells,
                                                                                                                                         the building. This includes but is not limited to using
                                                                                 and balconies, or in other public or semi-public
                                                                                                                                         any athletic equipment, rollerblades, roller skates,
                                                                                 areas of College housing unless the necessary
                                                                                                                                         skateboards, scooters, or bicycles within College
                                                                                 party planning procedures have been completed
   90                                                                                                                                    housing.
                                                                                                                STUDENT REGULATIONS AND RESPONSIBILITIES | HOUSING AND DINING REGULATIONS
4. LIFE-SAFETY POLICY                                      In addition, students may use finishing nails or
Residents agree to abide by state, local, and College      thumb tacks to hang items. Some College housing
regulations regarding fire, safety, and sanitation as       assignments have bulletin boards or corkboard
stated below. Failure to comply with these regulations     strips, while others have molding strips on which
jeopardizes the safety of self and others and may          molding hooks may be used.
result in judicial action and/or fines.                     Excessive wall coverings, including cloth wall
   a. Equipment                                            hangings, posters, and pictures are not permitted.
   Tampering with, misuse of, or vandalism to              No more than 20 percent of the wall surface
   life-safety equipment in any College building is        may be covered. Cloth wall hangings (tapestries)
   a violation of state law. Equipment includes but        are allowed, but only on the walls. No canopy
   is not limited to fire extinguishers, heat sensors,      arrangements from the walls or beds are allowed,
   pull boxes, fire doors, exit signs, smoke detectors,     nor can anything be hung from the ceiling.
   door closures, and fire hoses. Causing a false fire       b. Electrical appliances
   alarm to sound may result in disciplinary action.       Air conditioners and cooking appliances –
   Evacuation from the building by all residents is        including microwave ovens, immersion heaters,
   required when the fire alarm sounds. Use of the          popcorn poppers, hot plates, and water heaters
   fire escape of any College building is permitted in      are prohibited from use in students’ residence
   emergency situations only. Any non-emergency            hall rooms. Electrical appliances permitted in
   use of fire escapes is prohibited and will be            all College housing include TVs, radios, stereos,
   considered an act of trespass.                          telephones, fans, typewriters, personal computers,
   b. Egress from room                                     and hair dryers, as well as curling and clothing
   Fire escapes, room windows, and other means of          irons and coffee makers/pots with automatic shut-
   egress may not be blocked by furniture or other         off features.
   obstacles. Items may not block or limit access to       c. Refrigerators
   the door, window or fire escape of any building.         Only one refrigerator per room is allowed in
   c. Door closures/smoke detectors/evacuation             College housing. Divided doubles are considered
   signs                                                   one room. Capacity of refrigerators may not
   Removing, covering, or tampering with automatic         exceed five cubic feet except for refrigerators
   door closers, smoke detectors, and/or evacuation        provided by the College in Village Housing.
   signs is prohibited.                                    d. Grounded extension cords
   d. Housekeeping                                         Extension cords must be grounded and should
   Excessive accumulation of paper and/or clothing         be protected with fuse devices (surge protectors)
   on the floor(s) may constitute a fire hazard and/         throughout College housing.
   or pest concern. If the state of your room is           e. Combustible materials
   determined to be a hazard/concern, you will be          The presence of combustible materials including
   given notice to correct the situation. Failure to do    but not limited to gasoline, kerosene, paints,
   so within 24 hours may result in judicial action.       and thinners, or of poisonous or hazardous
5. NOISE                                                   chemicals, or fireworks or explosives is prohibited
                                                           throughout College housing.
For the policies regarding noise in residence halls, see
Social Conduct and Regulations, entry V., section K.       f. Electric blankets
                                                           Electric mattress pad covers and electric blankets
6. PETS                                                    are prohibited in College housing.
Fish and other aquatic animals that can only survive
                                                           g. High-wattage lamps
in water are the only pets permitted by students in
                                                           The use of halogen lamps or of light bulbs of
College Housing.
                                                           higher wattage than the specified rating in the
7. PROHIBITED AND REGULATED ITEMS                          light fixture is prohibited throughout College
    a. Wall hangings                                       housing.
    Duct and packing tape, screws, etc. may not be         h. Portable heaters
    used on walls, doors, woodwork, or furnishings         Use of electric, kerosene, or other types of
    due to the damage that may occur to walls or           portable space heaters is prohibited in College
    finishes. Materials that are specifically designed       housing.
    not to damage walls or surfaces may be used to
                                                           i. Non-flammable waste containers
    hang room decorations (such as “sticky tack,” a
                                                           Only flame retardant wastebaskets are permitted
    rubbery substance that is usually blue in color).                                                                     91
                                                                            housing and dining regulations (cont.)
STUDENT REGULATIONS AND RESPONSIBILITIES | HOUSING AND DINING REGULATIONS




                                                                                in College housing.                                   and Security. Temporary replacement dining cards
                                                                                j. Furnishings                                        are available evenings and weekends from Stevenson
                                                                                Water beds and other pieces of water-filled            Dining Hall with proof of notification of a lost or
                                                                                furniture are not permitted in College housing. In    stolen card from Safety and Security. Damaged
                                                                                addition, wooden structures, including lofts and      or altered cards can damage the access and cash
                                                                                room dividers are prohibited. Curtains, blinds,       terminals. Students must replace damaged or altered
                                                                                and/or window treatments other than those             cards immediately. Damaged cards will be replaced
                                                                                provided by the College are prohibited.               free of charge.

                                                                                k. Bicycles                                           Students are required to show their ID card when
                                                                                Bicycles may be stored in individual student rooms    asked to do so by a college official. Misuse of,
                                                                                in College housing if they do not block egress.       altering, forging, contributing to the fraudulent use
                                                                                Additional designated storage areas are located in    of, or failing to show an ID card my result in a fine
                                                                                Burton and Noah bike storage areas. All bicycles      and/or disciplinary action.
                                                                                left on campus at the end of spring semester          9. PUBLIC AREAS POLICY
                                                                                should be stored in either Burton or Noah’s bike      Residents may be held responsible for the upkeep of
                                                                                storage areas. Bicycles not stored properly will      public areas including, but not limited to, hallways,
                                                                                be removed and discarded. Motorized bicycles          bathrooms, stairwells, elevators, lounges, studies,
                                                                                or motorcycles may not be stored in any facility.     utility rooms, and lobbies. Residents are expected
                                                                                Motorcycles and motorized bicycles found in           to take every precaution to assure that communal
                                                                                College housing or other facilities will be removed   property is not abused. In addition to individual
                                                                                at the owner’s expense.                               rooms, it is the responsibility of the residents to keep
                                                                                l. Decorations                                        laundries, bathrooms, and kitchenettes clean. In
                                                                                Presence of burned candles, incense, or anything      College housing where the College determines that a
                                                                                with an open flame, even for religious purposes        majority of the residents are tolerating undue abuse
                                                                                is not allowed in College housing. In addition,       of College property (in excess of normal wear), and
                                                                                live or cut trees, live wreaths, and/or artificial     the responsible individual(s) cannot be identified,
                                                                                trees over four feet tall are prohibited in College   all residents of the area will be held responsible for
                                                                                housing. Such items found in College housing will     a proportional amount of the cost of repairing or
                                                                                be confiscated and turned over to the Office of         replacing damaged items and/or the cost of fines.
                                                                                Safety and Security.                                  Lounge furnishings are designated for the collective
                                                                                m. Weapons                                            use of residents; therefore, they may not be
                                                                                For the policies regarding weapons in and on          redistributed for use in student rooms. Any lounge
                                                                                College property, see the entry in Section IV. of     furniture found within a student’s room or in another
                                                                                the Judicial System D. Code of Conduct., Section      building on or off campus will be considered theft,
                                                                                6.b.                                                  and judicial charges may be filed against the students
                                                                                                                                      assigned to the designated room or found responsible.
                                                                             8. COLLEGE HOUSING ID CARD SECURITY
                                                                             Out of concern for safety and security, College          10. ROOM KEY POLICY
                                                                             housing is locked 24 hours each day. Student             All keys remain the property of Oberlin College. It is
                                                                             identification cards are programmed to unlock access      unlawful to duplicate a College key. Lost keys are to
                                                                             doors on College residence halls and some village        be reported to a Residential Education staff member
                                                                             housing units. Students are expected to carry their      immediately. A lost key or failure to return a key
                                                                             ID cards with them at all times. Identification cards     at check out will result in at least a $60 charge per
                                                                             may not be loaned or given to anyone else, nor may       lock change. For safety purposes, no resident should
                                                                             they be altered. Residents may not allow people who      allow another person to use the key to his/her room.
                                                                             are not their guests into College housing buildings.     Residents should keep their doors locked at all times
                                                                             Tampering with a building’s exterior door system         to prevent theft.
                                                                             or propping an exterior door open may result in
                                                                                                                                      11. SMOKING
                                                                             disciplinary action.
                                                                                                                                      Smoking is ONLY allowed at least 30 feet away from
                                                                             Lost cards are to be reported immediately to the         entrances and exits of all College-owned facilities.
                                                                             Office of Residential Education and Dining Services       There is NO smoking in ANY College building.
                                                                             during weekday hours and to the Office of Safety          This includes all College housing. Each community
                                                                             and Security after hours, so they can be deactivated.    member is responsible for understanding the smoking
                                                                             Temporary replacement access cards are available         policy and is encouraged to educate his/her peers.
    92                                                                       evenings and weekends from the Office of Safety
                                                        STUDENT REGULATIONS AND RESPONSIBILITIES | HOUSING AND DINING REGULATIONS
12. STUDENT CODE OF CONDUCT
Residents are responsible for understanding and
complying with the social conduct standards as stated
in this manual. Behavior that threatens or endangers
the well-being of others or substantially interferes
with the rights of others may result in eviction or
assignment transfer.




                                                                  93
                                                                 fines and penalties
STUDENT REGULATIONS AND RESPONSIBILITIES | FINES AND PENALTIES




                                                                 Many violations of College regulations carry automatic
                                                                 fines and penalties and do not require a judicial hearing.
                                                                 A fine schedule for particular offenses is outlined below.

                                                                 Housing and Dining Violations                                     Student Motor Vehicle and Bicycle Fines

                                                                  OFFENSE                         PENALTY                           OFFENSE                          PENALTY


                                                                  IMPROPER CHECK-IN FEE/
                                                                                                  $25.00                             FAILURE TO REGISTER               $100.00
                                                                  FAILURE TO COMPLETE AN RCR



                                                                  BOXING AND SHIPPING OF          $25 PER BOX, PLUS LABOR            UNREGISTERED CARS FOUND
                                                                  BELONGINGS                      COSTS AT $35 PER HOUR              ON CAMPUS (INCLUDING
                                                                                                                                     THOSE BELONGING TO                $100.00
                                                                                                                                     STUDENTS LIVING OFF
                                                                                                  $25 PER ITEM, PLUS LABOR COST      CAMPUS)
                                                                                                  AT $35 PER HOUR
                                                                  DISPOSAL (REMOVAL OF            ADDITIONAL CHARGES FOR
                                                                  BELONGINGS FROM ROOM)           DISPOSALS THAT REQUIRE             VIOLATIONS OF PARKING
                                                                                                  SPECIAL PROCEDURES (E.G.,          REGULATIONS (NOT
                                                                                                                                                                       $20.00
                                                                                                  REFRIGERATORS)                     INCLUDING HANDICAPPED OR
                                                                                                                                     FIRE-LANE VIOLATIONS)
                                                                  FAILURE TO SUBMIT OFF-CAMPUS
                                                                                                  $50 FINE, PLUS
                                                                  ADDRESS TO RESIDENTIAL
                                                                                                  JUDICIAL ACTION                    IMMOBILIZATION FEE AFTER
                                                                  EDUCATION
                                                                                                                                     THIRD UNPAID VIOLATION            $75.00 PLUS UNPAID
                                                                                                                                     WITHIN ONE ACADEMIC               VIOLATION OF FIRE-LANE
                                                                  FAILURE TO VACATE RESIDENCE
                                                                                                                                     YEAR, NOT INCLUDING THOSE         RESTRICTION $75.00
                                                                  HALL ROOM BY STATED DATE AND    STUDENTS CHARGED $50.00 PER
                                                                                                                                     SUCCESSFULLY APPEALED.
                                                                  TIME/ FAILURE TO CHECK OUT AT   HR. (LIMITED TO $400 PER DAY.)
                                                                  ANNOUNCED HALL CLOSING TIME

                                                                  IMPROPER CHECK OUT/ FAILURE                                        VIOLATION OF FIRE-LANE
                                                                                                                                                                       $250.00
                                                                  TO CHECK OUT FOLLOWING                                             RESTRICTION
                                                                                                  $25.00
                                                                  OUTLINED POLICIES AND
                                                                  PROCEDURES
                                                                                                                                     VIOLATION OF HANDICAPPED-
                                                                                                                                                                       $250.00
                                                                  LOCK CHANGE AND/OR FAILURE                                         SPACE DESIGNATION
                                                                                                  $60.00 PER LOCK CHANGE
                                                                  TO RETURN KEY

                                                                                                                                     LATE FEE (IF VIOLATION
                                                                                                  STUDENTS GET ONE FREE LOCK         NOT PAID WITHIN 10 DAYS,          $5.00
                                                                                                  OUT, THEN PAY $10 FOR THE          WEEKENDS INCLUDED)
                                                                                                  SECOND LOCK-OUT, $20 FOR THE
                                                                                                  THIRD LOCK-OUT, AND CONTINUE
                                                                  LOCK-OUT CHARGE                 IN INCREMENTS OF $10 FOR EACH
                                                                                                  LOCKOUT THEREAFTER. AFTER          IMPROPER BICYCLE STORAGE          $50.00
                                                                                                  THE THIRD LOCK-OUT STUDENTS
                                                                                                  ARE REQUIRED TO MEET WITH
                                                                                                  AN RD.
                                                                                                                                     Three unpaid violations may result in an order to
                                                                                                  $50.00 PER RESIDENT OF             immobilize or remove car from campus. Six violations will
                                                                                                  THE COLLEGE HOUSING UNIT           require removal of car from campus. Additional parking
                                                                                                  AND POSSIBLE REFERRAL TO           restrictions and fee listings are available from the Office of
                                                                                                  COLLEGE JUDICIAL SYSTEM (PLUS      Safety and Security or at <www.oberlin.edu/security/>.
                                                                  PET RULE VIOLATION
                                                                                                  REPAIR OR REPLACEMENT AND
                                                                                                  ADDITIONAL CLEANING COSTS
                                                                                                  ASSESSED AT THE TIME OF
                                                                                                  CHECK-OUT)

                                                                  A fine schedule for damage to residence hall property is
                                                                  available in the Office of Residential Education and Dining
  94                                                              Services.
                                                                                                                 STUDENT REGULATIONS AND RESPONSIBILITIES | FINES AND PENALTIES
Library Violations                               Other Violations

 OFFENSE                  PENALTY                 OFFENSE                          PENALTY


                                                                                     UP TO $50.00 FINE AND
                             $10 PER DAY            DAMAGE TO COLLEGE                DISCIPLINARY ACTION PLUS
     FAILURE TO              OVERDUE FINE,          PROPERTY                         REPAIR OR REPLACEMENT
     RESPOND TO RECALL       REFERRAL TO HONOR                                       COSTS
     NOTICES                 COMMITTEE OR
                             JUDICIAL SYSTEM

                                                                                     $15.00 AND DISCIPLINARY
                                                    FAILURE TO SHOW ID
                                                                                     ACTION

     RESERVE ROOM            $2 PER HOUR
     PENALTIES               OVERDUE FINE                                            $15.00 AND DISCIPLINARY
                                                    MISUSE OF ID
                                                                                     ACTION



                                                    MISUSE OF COLLEGE
                             REFERRAL TO
     VIOLATION OF                                   TELEPHONE (E.G.,                 $5.00 ADMINISTRATIVE
                             COLLEGE JUDICIAL
     ESTABLISHED                                    ACCEPTANCE OF COLLECT            CHARGE PER CALL +
                             SYSTEM OR LOCAL
     LIBRARY BUILDING                               CALLS, THIRD NUMBER              ACCRUED CHARGES
                             LAW ENFORCEMENT
     RULES                                          BILLINGS)
                             AUTHORITIES


                                                    TAMPERING WITH LIFE
                                                                                     $300.00 AND PROBATION,
                                                    SAFETY EQUIPMENT, I.E.,
                                                                                     PLUS REPAIR OR
     UNAUTHORIZED                                   FIRE EXTINGUISHERS,
                                                                                     REPLACEMENT COSTS
     ENTRY IN THE                                   SMOKE DETECTORS
     LIBRARY ROOF
                             REFERRAL TO
     AREAS OR
                             COLLEGE JUDICIAL
     UNAUTHORIZED                                                                    $50.00 AND PROBATION,
                             SYSTEM OR OTHER        THEFT OF COLLEGE
     PRESENCE IN                                                                     PLUS REPAIR OR
                             APPROPRIATE            PROPERTY
     THE LIBRARY OR                                                                  REPLACEMENT COSTS
                             AUTHORITY
     COMPUTING CENTER
     AFTER REGULAR
     HOURS
                                                    VERBAL ABUSE OF A                $15.00 AND DISCIPLINARY
                                                    COLLEGE OFFICER                  ACTION


                             REFERRAL TO            FAILURE TO COMPLY WITH           $15.00 FINE AND
     IMPROPER REMOVAL,
                             HONOR COMMITTEE        A COLLEGE OFFICIAL               DISCIPLINARY ACTION
     RETENTION,
                             AND/OR COLLEGE
     CONCEALMENT OR
                             JUDICIAL SYSTEM
     DAMAGE OF LIBRARY,
                             PLUS APPROPRIATE
     COMPUTING CENTER,                             If the above violations occur, a member of the Office of
                             FEES AND FINES AS
     OR AV MATERIALS                               Residential Education and Dining Services or the Judicial
                             LISTED IN LENDING
     AND EQUIPMENT                                 Coordinator will speak to the student to hear his/her
                             REGULATIONS
                                                   side and, if convinced the violation occurred, will impose
                                                   the scheduled fine and penalty using his/her discretion.
                                                   A judicial hearing is not required. However, the student
                                                   may appeal to the Judicial Board if he/she thinks there are
                                                   mitigating circumstances.




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