Assembly - Martin County by yaohongmeiyes

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									                                         June 13, 2012

The Martin County Board of Commissioners met in Regular Session on Wednesday, June 13,
2012 at 7:00 p.m. in the Board Room, Martin County Governmental Center at 305 East Main
Street, Williamston, North Carolina.

ASSEMBLY

Chairman Elmo “Butch” Lilley, Vice Chairman Tommy W. Bowen, Commissioner Ronnie
Smith, Commissioner Derek Price, Commissioner Bob Hyman, County Manager David Bone,
County Attorney J. Melvin Bowen, and Clerk to the Board Marion B. Thompson.

Chairman Lilley called the meeting to order. Commissioner Hyman led the pledge of allegiance.
Commissioner Smith offered the invocation.

Chairman Lilley welcomed all to the meeting. Chairman Lilley recognized elected officials that
were present and added all were special.

AGENDA APPROVAL

A MOTION was made by Vice Chairman Bowen to approve the agenda as presented, with a
SECOND by Commissioner Smith. The motion was unanimously APPROVED.

PUBLIC COMMENTS

At the beginning of the Public Comments period, Chairman Lilley reminded those who signed
up to speak of the Public Comments policy adopted by the County. Chairman Lilley stated each
person signed up to speak will have three (3) minutes to make his/her remarks. Speakers shall
not discuss closed session or personnel materials, or matters which are made confidential by law.

Donna Hurdle, Medex Medical Transport, Ahoskie, NC – Ambulance Franchises
Ms. Hurdle suggested the Board consider accepting / adding ambulance franchises as Bertie
County does based on need in the county. Information would be gathered by survey and based on
survey results a determination would be made. Ms. Hurdle suggested a cap on non-emergency
transport service. Whereas, Ms. Hurdle felt that competition can be beneficial, in her opinion too
much competition is not good.

Heber Coltrain, Williamston, NC – Martin County Tourism Development Authority
Mr. Coltrain stated he is a lifelong resident of Martin County. Mr. Coltrain has resided on
various boards and committees in the past and the present. As a former TDA board member, Mr.
Coltrain spoke of his concern for what he called the “disorganized” Tourism Development
Authority. Mr. Coltrain stated he had spoken to County Manager Bone and Chairman Lilley
about issues regarding the termination of a “faithful” TDA employee of thirteen (13) years.
According to Mr. Coltrain, no reaction was received from either of them. Mr. Coltrain asked the
rest of the Board to consider the employee’s right to appeal.

Chairman Lilley instructed County Manager Bone to follow-up with Attorney Bowen and to
inform the Board on this matter.
CONSENT AGENDA
Commissioner Hyman entered a MOTION, with a SECOND by Commissioner Price to approve
the following consent agenda items as presented. The motion was unanimously APPROVED.

1.    Minutes for May 9, 2012, Regular Session; May 16, 2012 & May 23, 2012 Special
      Called Sessions

2.    Financial Report for May 2012 for informational purpose only.

3.    Tax Relief Orders for May 2012 in the amount of $ 1,163.52

         Year        Lname                  Fname                  Reason          Value    Total
         Levy
          2011   Martin              Travis                 High Mileage            3496       24.99
          2011   Van Northwick       Suzanne                Bill of Sale            1112        8.34
          2012   Deadwood                                   Error in Value                    362.30
          2011   Deneal              Teresa Howell          Error in Listing       18010      127.87
          2010   Deneal              Teresa Howell          Error in Listing       18010      127.87
          2009   Deneal              Teresa Howell          Error in Listing       18010      127.87
          2008   Deneal              Teresa Howell          Error In Listing       12048      100.60
          2010   Harrington          Bettie Jean            Double List             8070       63.03
          2011   Harrington          Bettie Jean            Double List             7510       58.65
          2011   Stevenson           Robert L Sr. Trust     Error in Landfill                 162.00
                                                                                    Total   1,163.52

4.    Tax Collector’s Report for May 2012.

                  Taxes                    MTD                          YTD

             Real                $             177,918.81    $           7,890,181.47
             Personal            $               4,489.48    $          3,633,897.75
             Total               $             182,408.29    $         11,524,079.22


             MV                  $              93,973.85    $           1,027,243.42
             Total               $              93,973.85    $           1,027,243.42

             All Total           $             276,382.14    $         12,551,322.64



5.    East Carolina Behavioral Health – Quarterly Fiscal Monitoring Report
      Included for informational purposes

6.    Clerk Report included each month for informational purposes.
INTRODUCTION OF NEW EMPLOYEES
Maintenance Supervisor Justin Harrison introduced full-time Housekeeping Assistant Lester
Hollis, Jr. Mr. Hollis was a former participant in the Work First Employment Program in Martin
County.

PRESENTATION

Piedmont Natural Gas
Mr. Phillip Morgan, Community Relations Manager, NC North, along with Ms. Yvonne Ellis,
Field Customer Service Supervisor and Mr. Lee Williams, Residential Marketing Representative
presented a brief overview of the Piedmont Natural Gas industry in Martin County and answered
questions.

During the power point presentation, Mr. Morgan stated Piedmont is a regional natural gas utility
serving more than one million customers in North Carolina, South Carolina, and Tennessee. Its
corporate headquarter is located in Charlotte. Piedmont provides energy services to residential,
commercial, industrial, compressed natural gas vehicle and power generation customers. It is one
of the fasted growing natural gas utilities in the country. The majority of its customers are in
North Carolina along the I-85 cordial. Martin County pipe lines are located along Highways 13
& 903 (Gold Point, Hamilton, and Robersonville), Highway 17, and Highway 64 (Williamston to
Washington County line). The transport line originates in the Gulf of Mexico with two main
feeds.

Mr. Morgan stated in all of Piedmont’s service territories it strives to be engaged in efforts to
give back to the communities it serves. Piedmont provides support to many organizations such as
local Chambers of Commerce, local United Way Campaigns, and non profits such as the
American Heart Association, March of Dimes, the American Cancer Society, and Junior
Achievement and Communities in Schools. Grant support is provided to qualifying entities that
focus on the areas of: Energy Conservation and Sustainability, K-12 Education programs with a
STEM emphasis, Community enrichment initiatives, and Share the Warmth utility bill
assistance.

In response to Chairman Lilley question on contact information, Piedmont will provide written
materials for all interested Martin County residents which will be left with the County Manager’s
office.

Commissioner Smith stated Mr. James Hill and Mr. James Wynne of Robersonville were present
as persons interested in natural gas hook-up. Commissioner Smith asked what volume of sales
does it take to get a natural gas well line to a community.

Mr. Morgan along with Mr. Williams explained the determination was looked at two (2) ways.
The system integrity is taken into consideration. However, a determination is based on a
financial decision most of the time. A financial feasibility study is done to make a decision as to
whether the answer / solution will be no, to find shorter pieces, or a customer aided construction.
The down side to customer aided construction is once the pipelines are put down, the pipelines
become public domain and a customer can hook-up for free. A customer who was not willing to
invest in the beginning can now sign up at no cost which brings ill will in the community. Mr.
Morgan stated sales representatives will do every single thing possible to keep cost down and to
provide service.

Commissioner Hyman questioned should not customers who absorb the cost be able to recoup
some of their money. Mr. Williams responded that present regulations under the State Utility
Commission did not allow this.

Chairman Lilley questioned how often a financial feasibility survey is done in a community. Mr.
Morgan explained the process normally begins with a simple request by someone in the
community. Through the request, it is determined if a financial feasibility survey is warranted.

Mr. Morgan thanked the Board for the interest in natural gas. Chairman Lilley thanked the
Piedmont representatives for coming as well as stating Martin County wants to be a right-handed
partner in making this project successful.

Around 7:41, a short recess was taken.

PUBLIC HEARINGS

Rural Operating Assistance Program (ROAP) Application
The Rural Operating Assistance Program (ROAP) Program is a state-funded public
transportation grant program administered by the N. C. Department of Transportation-Public
Transportation Division (NCDOT-PTD).

Transit Director Betty Jo Keel stated the Rural Operating Assistance Program (ROAP) was an
annual grant to service the county citizens. All counties must submit an annual application to
receive these funds. The total amount requested for FY 2012-2013 was $115,322.

The programs included in the Rural Operating Assistance Program application are:

   1. Elderly & Disabled Transportation Assistance (EDTAP) Program provides operating
      assistance for the transportation of elderly and disabled citizens.
   2. Employment Transportation Assistance Program provides operating assistance for the
      public transportation of persons with employment related transportation needs.
   3. Rural General Public (RGP) Program provides operating assistance for the public
      transportation of persons living in non-urban areas of the county.

A public hearing is required for submittal of this application. The ROAP public hearing was duly
advertised. The proposed Rural Operating Assistance Program (ROAP) application must be
submitted to the North Carolina Department of Transportation no later than June 30, 2012.

At 7:46 p.m., a MOTION to enter the Public Hearing for the ROAP application was made by
Commissioner Smith, SECONDED by Commissioner Price. The motion was unanimously
APPROVED.

Bear Grass Mayor Charlotte Griffin asked for the approximate number of people being served by
the Rural Operating Assistance Program and of those served what group constitutes the majority.
Transit Director Keel was not sure of the number served. However, the majority served were
medical / disabled.

Commissioner Smith questioned if the transit system was being used for employment
transportation purposes. The response was yes, a number of transports were to Ann’s House of
Nuts, Walmart, etc.

With no further questions or comments, at 7:50, Vice Chairman Bowen made the MOTION to
end the Public Hearing, with a SECOND from Commissioner Hyman. The motion was
APPROVED unanimously.

Approve Grant Application Submittal

Commissioner Smith made the MOTION to approve the submittal of the application, with a
SECOND by Commissioner Price. The motion was unanimously APPROVED.


                                   CERTIFIED STATEMENT
                                       FY 2013
                         RURAL OPERATING ASSISTANCE PROGRAM
                                    County of Martin

WHEREAS, the state-funded, formula-based Rural Operating Assistance Program (ROAP) administered
by the North Carolina Department of Transportation, Public Transportation Division provides funding
for the operating cost of passenger trips and for other transportation services for counties within the
state;
WHEREAS, the county uses the most recent transportation plans (i.e. CTSP, CTIP, LCP) available and
other public involvement strategies to learn about the transportation needs of agencies and individuals in
the county before determining the sub-allocation of these ROAP funds;
WHEREAS, the county government or regional public transportation authorities created pursuant to
Article 25 or Article 26 of Chapter 160A of the General Statutes (upon written agreement with the
municipalities or counties served) are the only eligible recipient of Rural Operating Assistance Program
funds which are allocated to the counties based on a formula as described in the Program Guidelines
included in the ROAP application. NCDOT will disburse the ROAP funds only to counties and eligible
transportation authorities and not to any sub-recipients selected by the county;
WHEREAS, the county finance officer will be considered the county official accountable for the
administration of the Rural Operating Assistance Program in the county, unless otherwise designated by
the Board of County Commissioners;
WHEREAS, the passenger trips and transportation services provided with ROAP funds must be
accessible to individuals with disabilities and be provided without discrimination on the basis of national
origin, creed, age, race or gender (FTA C 4702.1A, FTA C 4704.1, Americans with Disabilities Act
1990); and
WHEREAS, the period of performance for these funds will be July 1, 2012 to June 30, 2013 regardless
of the date on which ROAP funds are disbursed to the county.
NOW, THEREFORE, by signing below, the duly authorized representatives of the County
of Martin North Carolina certify that the following statements are true and accurate:

   The county employed a documented methodology for sub-allocating ROAP funds that
   involved the participation of eligible agencies and citizens. Outreach efforts to include the
   participation of the elderly and individuals with disabilities, persons with limited English
   proficiency, minorities and low income persons in the county’s sub-allocation decision have
   been documented.

   The county will advise any sub-recipients about the source of the ROAP funds, specific
   program requirements and restrictions, eligible program expenses and reporting
   requirements. The county will be responsible for invoicing any sub-recipients for
   unexpended ROAP funds as needed.

   The county will monitor ROAP funded services routinely to verify that ROAP funds are being
   spent on allowable activities and that the eligibility of service recipients is being properly
   documented. The county will maintain records of trips and services for five years that prove
   that an eligible citizen was provided an eligible service or trip on the billed date, by whatever
   conveyance at the specified cost.

   The county will be responsible for monitoring the safety, quality and cost of ROAP funded
   services and assures that any procurements by subrecipients for contracted services will
   follow state guidelines.

   The county will conduct regular evaluations of ROAP funded passenger trips and
   transportation services provided throughout the period of performance.

   The county will only use the ROAP funds to provide trips when other funding sources are
   not available for the same purpose or the other funding sources for the same purpose have
   been completely exhausted.

   The county assures that the required matching funds for the FY2013 ROAP can be
   generated from fares and/or provided from local funds.

   The county will notify the Mobility Development Specialist assigned to the county if any
   ROAP funded services are discontinued before the end of the period of performance due to
   the lack of funding. No additional ROAP funds will be available.

   The county will provide an accounting of trips, services and expenditures in semi-annual
   reports to NCDOT – Public Transportation Division or its designee.

   Any interest earned on the ROAP funds will be expended for eligible program uses as
   specified in the ROAP application. The County will include ROAP funds received and
   expended in its annual independent audit on the schedule of federal and state financial
   assistance. Funds passed through to other agencies will be identified as such.

   The county is applying for the following amounts of FY 2013 Rural Operating Assistance
   Program funds:


       State-Funded Rural Operating Assistance Program           Allocated         Requested
  Elderly & Disabled Transportation Assistance Program
  (EDTAP)                                                         $53,626            $53,626
  Employment Transportation Assistance Program (EMPL)             $10,716            $10,716
  Rural General Public Program (RGP)                             $57,753            $57,753
                          TOTAL                                 $115,322           $115,322

WITNESS my hand and county seal, this 13th day of June , 2012 .

Public Hearing – FY 2012-2013 Budget for Martin County

Commissioner Price entertained the MOTION, with a SECOND by Vice Chairman Bowen to
enter the Public Hearing for the FY 2012-2013 Budget for Martin County.

Manager Bone began by stating N.C. General Statute 159-11 directs that the budget shall be
submitted to the governing board not later than June 1st. A budget workshop was held on May
23, 2012, and the draft budget was presented at that time. A public hearing on the annual budget
was advertised.

NCGS 159-13 specifies that no earlier than 10 days after the budget is presented to the governing
body and no later than July 1st, the governing body shall adopt a budget ordinance. Otherwise,
the Board of Commissioners may adopt an interim budget ordinance to be effective from July 1 st
to August 1st.

FY 2012-2013 Budget Message
As the budget officer, County Manager Bone presented the following summary of the proposed
budget and key issues.

Dear Commissioners:

“In accordance with the General Statutes of North Carolina, I respectfully submit for your review
and consideration the Budget for the County of Martin for Fiscal Year 2012-13. The budget was
prepared in accordance with the North Carolina Local Government and Budget Fiscal Control
Act. This budget is balanced and identifies revenue and expenditure estimates for Fiscal Year
(FY) 2012-13. The FY2012-13 Budget totals $30,138,940 for all county operations, capital
improvements and debt service requirements. The FY2012-13 Budget is based on a continuation
of the property tax rate of $0.67 per $100 valuation.

This document represents the recommended budget, as is required by the NC General Statutes.
This budget is not the manager’s budget – it is the Board’s budget. The Board had already
provided feedback and input through a budget work session held on May 23, 2012.

The Budget as a Decision-Making Tool

One of the critical purposes of this document is to encourage open dialogue, questions, and
public deliberation as it relates to how best citizen tax dollars can be used to serve the
community. Martin County faces difficult choices over the next several years that will impact
the services citizens desire, counter-balanced by the price they are willing to pay on their annual
tax bills. Ideally, the proposed budget will be successful in identifying key issues, needs, costs,
and implications of decisions so the governing board and public can decide how they want their
county government to operate next year.
                              FY 2012-13 BUDGET SNAPSHOT

           TAX RATE: Budget based on tax rate remaining constant at $0.67 per $100
           valuation; however, the manager recommended a 3-cent increase in the tax rate to
           begin decreasing the dependence on Fund Balance of the General Fund and the
           Hospital Fund
           WATER RATE: Budget based on an approximate 10% increase in the water rates
           (an increase the base rate from $27 to $30 and an increase in the usage fee from
           $4.50 to $5 per additional 1,000 gallons)
           RAISES: No COLA for employees
           HEALTH INSURANCE COSTS: No increase in health insurance costs
           PERSONNEL: No new full-time positions added
           EDUCATION: Funding Martin County Schools at same level as last year; small
           increase in the allocation to Martin Community College
           CAPITAL PROJECT – SHELL BUILDING: Re-appropriation of $1.1 million in
           Hospital Funds for the construction of a shell industrial building in the County’s
           Industrial Park
           CAPITAL OUTLAY: Major Capital Outlay expenses include the purchase of 5 cars
           in the Sheriff’s Office, roof replacement on a portion of the Health Department, 2
           vehicles in Transit, one vehicle for Building Inspections and $25,000 for continued
           improvements to the data network.


Some changes in recommended budget since May 23rd budget work session

Revenues

                                                     change of 148,320 for Domtar, 1 million
Fund Balance Appropriation       1,248,256.31        from hospital reduced
Ad Valorem Tax                    -148,320.00        Domtar error in listing
                                                     board decision to use fund balance before
transfer from hospital fund     -1,000,000.00        hospital funds
Emergency Mgmt grants                5,940.00        Entered as positive
                                   105,876.31

Expenditures

                                                     Maintenance contracts on outside agency
Communications - radios            -23,400.00        radios and pagers
Bldg Insp. - car                    28,000.00
Roanoke River Partners               1,500.00
Water Dist #2 Shortage             -64,980.50        reduced shortage due to increase in rates
Economic Dev. Incentives            50,000.00
Extension Salaries &                                added Office Assistant ( Co-operative
Benefits                            12,775.00       Extension)
Comm.- Viper Grant Match           101,981.00
Sheriff - FICA - rounding                0.81
                                   105,876.31

Balance                                   0.00

Budget Emphasis

The emphasis of this budget is maintenance of current levels of service while keeping tax rates as
reasonable as possible. Revenue continues to be down from levels received in the mid 2000’s.
The value of personal property has decreased $87 million from last year, and sales tax revenues
and revenue from investments continue their downward trend. During the 2008 – 2009 fiscal
year, Martin County received $4.9 million in sales tax and $496,000 in investment earnings.
This year, 2012-13, we have budgeted approximately $3.87 million and $24,000 for these items
respectively.

The budget before you is a conservative budget in attempting to provide the level of services that
our citizenry has become accustomed. The budget before you is approximately $30,138,940,
with about $9.01 million in educational funding and about $6.3 million in Social Services
funding. The $30,138,940 budgeted (including the Aging and Transit Departments) in expenses,
as compared to the revised budget of $30,684,083 in 2011-12 (a decrease of 1.78%).


Use of Savings

The manager recommended a 3-cent increase in the tax rate to begin decreasing the dependence
on the Fund Balance of the General Fund and the Hospital Fund; however, this budget is based
on the maintenance of the tax rate at $0.67 per $100 valuation. Without a tax increase, a revenue
deficit requires the use of $3,770,693 in savings from the following sources:

       $2,470,693 in Fund Balance from the General Fund
       $1,100,000 transfer from the Hospital Fund (re-appropriation of $1,100,000 for shell
       building)
       $200,000 in Capital Reserves (from Article 46 Sales Tax reserves)

This amount of use of the Fund Balance of the General Fund will take the County very close to
the 8% minimum Fund Balance required by NC General Statute.

The Hospital Fund consists of lease payments paid in advance for a 30-year lease, which was
entered into in 1998. 1/30th of these funds are considered “earned” for each year of actual use of
the hospital building. Accounting principles dictate that the County should not spend lease
payments until they have been “earned”. In the Hospital Fund, as of June 30, 2011, the County
had $16,016,113. The unearned revenue in the Hospital Fund as of June 30, 2011 was
$9,774,998. With the $1,100,000 budgeted from the Hospital Fund for FY 2012-13, it is
anticipated that the Hospital Fund will have approximately $14.8 million remaining as of June
30, 2013. Approximately $6.16 million of the $14.8 million remaining would be considered
“earned” at that point, and $8.64 million would be unearned.

Continued use of the County’s savings at the current level can remain a budgeting strategy for a
finite time. The only ways to decrease the reliance on savings is to increase revenues or reduce
expenses. However, if further significant cuts are made, the level of service being provided to
the citizens of Martin County will be impacted. Additional revenues can be raised either by
growth in a particular revenue stream or increasing the rate of revenue charged, such as
increasing a fee for service or an increase in the tax rate. At this point in time, our revenue
streams are decreasing, not increasing.

Personnel

This budget has been prepared without the elimination of any staff or any furloughing of staff.
No salary increase for employees is included in the budget. Funding of the 401(k) contribution
is maintained at 3%. The County was able to negotiate a 0% increase in health insurance costs
for the upcoming year, so the County will not have an increase in health insurance coverage for
employees, and there will be no increase in the employees’ cost for dependent health insurance
coverage.

No new full-time positions are included in the budget. The Sheriff’s Office, Communications
Department and Inspections Department each requested an additional full-time position.
$10,000 for part-time salaries was included for the Communications Department and maintained
for the Inspections Department.

A new Employee Wellness Program is slated to begin in 2012-13. $16,250 has been included in
the budget for employee health screenings / coaching in an effort to improve employees’ health
and limit future health insurance rate adjustments.


Budget Includes the General Fund, Enterprise Funds and Other Funds

The County budget is composed of revenues and expenditures for several funds, including the
General Fund, the Water District (Enterprise) Funds and Other Funds. The General Fund
accounts for resources traditionally associated with government that are not required legally or
by sound financial management to be accounted for in other funds. Enterprise Funds consist of a
grouping of activities whose expenditures are wholly or partially offset by revenues collected
from consumers in form of fees and charges. Enterprise funds are traditionally run more “like a
business”.

The other funds included in this document are:

   1. NONMAJOR GOVERNMENTAL FUNDS

            Special Revenue Funds
       o Fire District Fund – accounts for the revenues of the seven fire districts in
         Martin County.
       o Emergency Telephone Fund – this fund was established in accordance with
         North Carolina law to account for the accumulation of telephone surcharges to
         be used for emergency telephone systems.
       o Scattered Site CDBG – accounts for the community development block grant
         that is funding housing repairs throughout the county.
       o Controlled Substance Tax Distribution Fund – accounts for funds received
         from the NC Department of Revenue to support law enforcement.

    Capital Project Funds
       o Human Service Building Fund – accounts for funds used in the construction of
           a human services building.
       o Moratoc Park Improvement Project Fund – accounts for funds to be used in
           upgrading Moratoc Park.
       o Business Park Fund – accounts for the community development block grant
           that is funding the construction of a water main, sewer main, and rail spur
           track to serve the Martin County Regional Business Park in Everetts.
       o Airport Expansion Fund – accounts for funds to be used in expanding the
           Martin County Airport.

2. TRUST AND AGENCY FUNDS

    Private Trust Funds
        o Mary W. Taylor Fund for the Hearing Impaired – accounts for the principal
            and related interest of the Mary W. Taylor Expendable Trust, pursuant to a
            bequest that restricts the use of such funds.
        o Carrie Biggs Morrison Trust – accounts for the principal and related interest
            of the Carrie Biggs Morrison Expendable Trust Fund pursuant to a trust
            agreement that restricts the use of such funds.

    Agency Funds
       o Tax Agency – accounts for the proceeds of taxes that are collected by the
          County on behalf of the municipalities within the County.
       o Social Services – accounts for moneys held by the Social Services Department
          for the benefit of certain individuals in the County.
       o Fines and Forfeitures – accounts for money received from fines and
          forfeitures that are required to be remitted to the Martin County Board of
          Education.
       o Motor Vehicle Tax Interest – accounts for state-mandated interest collected on
          behalf of the state for motor vehicle processing. This money is passed-on to
          the state.
       o Deed of Trust Fee – Fees collected through the Register of Deeds and turned-
          over to the state.
       o Albemarle-Tideland Retirees – accounts for money held for the benefit of
          health insurance retirement benefits for retirees of dissolved entities
          Albemarle and Tideland Mental Health.
Capital Project – Shell Building

The use of $1.1 million in Hospital Funds has been re-budgeted for the construction of a shell
industrial building in the County’s Industrial Park. These funds will match grant funds from the
Golden Leaf Foundation. This project was included in the 2011-12 Budget, but construction of
the project has not yet begun.

Capital Outlay

Major Capital Outlay expenses include the purchase of 5 cars in the Sheriff’s Office, roof
replacement on a portion of the Health Department, 2 vehicles in Transit, one vehicle for
Building Inspections and $25,000 for continued improvements to the data network.

Debt Service

No new debt service is scheduled in the FY 2012-13 Budget.

Looking Ahead

Several issues are in the foreseeable future for Martin County. The Board of Commissioners
may want to keep these items in mind in preparation for the FY 2013-14 Budget process. These
issues include the following:

   1. Continued use of the County’s savings at the current level is not sustainable in the long
      run.
   2. Expect further cuts in federal and state spending as those governments deal with their
      own budget issues.
   3. With the current political climate, major changes in the state and federal government
      political landscape could occur after the state and federal elections in the fall. In the NC
      Legislature, at least a third of the state’s legislators will not return to their seats in
      2013. Of the 170 legislators in the 2011-12 NC General Assembly, at least 49 members –
      including 26 Republicans and 23 Democrats – will not return next year, due to officials
      choosing not to run, as well as redistricting.
   4. As Martin County Schools Superintendent Ron Melchiorre mentioned in the joint Board
      of Commissioners – Board of Education meeting on May 15th, the County and Martin
      County Schools needs to be observant of the Low-Wealth Supplemental Funding
      formula. Martin County Schools received $1.3 million in this type of funding in 2011-
      12. Eligibility for this funding is based on several factors, but one requirement is that the
      County’s tax rate level must be equal to 100% of the State Average Effective Tax Rate.
   5. This will be the last year the County receives the Article 44 ½-cent sales tax Hold
      Harmless revenue (estimated at $100,000), unless legislation is passed in the NC
      Legislature.
   6. The FY 2012-13 Budget and other budgets moving forward will include a reduction in
      ABC Board disbursement. The Board of Commissioners agreed for the ABC Board to
      keep half of its profits for a building fund.
Conclusion

Planning and preparing for the future is fundamental to the effective governance and
management of a County. The FY 2012-13 Budget provides a high level of service to our
residents in an open and fiscally responsible manner. This budget attempts to hold down
expenditures wherever possible, but at the same time, recognizing the needs of the community.

The County staff has worked diligently to present you with a balanced budget which will meet
the needs of our citizens while striving to be good stewards of the funds which they have
entrusted to us. I offer my gratitude to Finance Officer Cindy Ange, County Clerk Marion
Thompson and the entire staff for their help preparing this budget. I also thank the Board of
Commissioners for its input in the development of the budget and for its continued support of the
County staff.”

Respectfully submitted,



David B. Bone
County Manager

No public comments were given.

Vice Chairman Bowen restated his recommendation from the budget work session that the Board
consider employee leave time in lieu of a COLA for this fiscal year. Due to the lengthy agenda, it
was the consensus of the Board to add this item to the agenda for discussion at the Special
Session being held on June 27, 2012.

Members of the Board thanked staff for a well put together budget presentation. Each
Department Head was thanked for their consideration and for the amount of cuts provided to
balance the budget.

Vice Chairman Bowen made the MOTION to end the Public Hearing for the Budget for FY
2012-2013, with a SECOND by Commissioner Smith. The motion was APPROVED
unanimously.

OLD BUSINESS – None

NEW BUSINESS

2012 Single Family Rehabilitation (SFR) Program Startup Approvals
Mr. Mike Barnette, McDavid Associate and SFR program grant administrator for Martin County,
informed the Board that Martin County has received notification the North Carolina Housing
Finance Agency (NCHFA) has awarded the County $160,000 of Single Family Rehabilitation
(SFR) funds for the rehabilitation of single family owner occupied houses in Martin County.
The Board was being asked to adopt the following startup items to initiate work on the program:
(a) Program Budget, (b) Signature Card Resolution, (c) Assistance Policy, (d) Procurement
Policy and (e) Disbursement Policy.

Commissioner Price made the MOTION to adopt the SFR program documents listed above as
presented, with a SECOND by Commissioner Smith. The motion was APPROVED
unanimously.

Program Budget

                             GRANT PROGRAM BUDGET
                          MARTIN COUNTY 2012 SFR PROGRAM

Be it ordained by the Board of Commissioners of Martin County, pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following Grant Program Budget is
hereby adopted:

Section 1. The Program authorized is the Single Family Rehabilitation Program (SFR) described
in the work statement contained in the grant agreement between this unit and the NC Housing
Finance Agency (NCHFA). This project is more familiarly known as the 2012 SFR Program.

Section 2. The officers of this unit are hereby directed to proceed with the Grant Program Budget
within the terms of the grant documents, the rules and regulations of the NCHFA and the budget
contained herein.

Section 3. The following revenues are anticipated to be available to complete this Program:

             Single Family Rehabilitation Funds               $160,000.00

Section 4. The following amounts are appropriated for the Program:

             Rehabilitation Hard Costs                        $121,455.00
             Rehabilitation Soft Costs                          24,000.00
             Administration                                     14,545.00

                                                   TOTAL $160,000.00

Section 5. The finance officer is hereby directed to maintain within the Grant Program Fund
sufficient specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations, and is authorized to sign
Budget Revisions to amend this budget within limits authorized by NCHFA for budget changes
not requiring a program amendment.

Section 6. Funds may be advanced from the General Funds for the purpose of making payments
as due. Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 7. The finance officer is directed to report annually on the financial status of each project
element in Section 4 and on the total grant revenues received or claimed.
Section 8. The budget officer is directed to include a detailed analysis of past and future costs
and revenues on this grant project in every budget submission made to this board.

Section 9. Copies of this grant project ordinance shall be made available to the budget officer
and the finance officer for direction in carrying out this Program.

                                            Adopted this 13th day of June, 2012

                                            __________________________________
                                            Elmo “Butch” Lilley, Chairman
ATTEST:

______________________________
Marion Thompson

Signature Card Resolution

                 RESOLUTION BY THE BOARD OF COMMISSIONERS
                                    OF
                              MARTIN COUNTY

WHEREAS, Martin County has received a 2012 Single Family Rehabilitation grant from the NC
    Housing Finance Agency (SFR), and;

WHEREAS, Martin County must authorize individuals to sign Requisition for SFR Funds forms;

THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Martin County the
     County hereby authorizes the following individuals to sign Requisition for SFR Funds
     forms:

                     Cindy Ange             -       Finance Officer

                     Janice Young           -       Assistant Finance Officer

                     Faye Moore             -       Deputy Finance Officer

                     Marion Thompson        -       Clerk to the Board




Adopted this the 13th day of June, 2012.
                                                    _______________________________
                                                    Elmo “Butch” Lilley
                                                    Chairman
ATTEST:
______________________________
Marion Thompson
Clerk to the Board

Assistance Policy

Martin County
Assistance Policy
For the 2012 Cycle of the
Single-Family Rehabilitation Program

What is the Single-Family Rehabilitation Program?
Martin County has been granted Membership by the North Carolina Housing Finance Agency
(“NCHFA”) under the 2012 cycle of the Single-Family Rehabilitation Program (“SFR12”). This
program provides Members with funds via a “loan pool” to assist with the rehabilitation of
moderately deteriorated homes owned and occupied by lower-income households.

As an SFR12 Member, Martin County has been allocated an initial set-aside of $160,000 which
it plans to apply toward the rehabilitation of three to four houses within Martin County. After the
demonstrated successful use of the initial set-aside, the County may access additional funds,
depending on availability, on a unit-by-unit basis from the SFR12 loan pool.

This Assistance Policy describes who is eligible for assistance under SFR, how applications for
assistance will be rated and ranked, what the terms of assistance are, and how the rehabilitation
process will be managed. Martin County has designed the SFR12 project to be fair, open and
consistent with its approved application for funding and with SFR12 Program Guidelines.

The funds provided by NCHFA come from the US Department of Housing and Urban
Development’s (HUD) Federal HOME Investment Partnerships Program. Assistance for
construction-related costs (hard costs) will be provided as no interest, no payment loans which
are forgiven at the rate of $3,000 per year. Non-construction-related costs (soft costs) will be
provided in the form of a grant.

Who is Eligible to Apply?
There are three major requirements to be eligible for SFR12 assistance:
   1) The housing unit to be rehabilitated with SFR funds must be located in Martin County,
       and must be owner-occupied. The household occupying the unit must have an elderly or
       disabled (see definitions below for elderly, disabled) fulltime household member or a
       child age 6 or under if there are lead hazards in the home;
   2) The gross annual household income must not exceed 80% of the statewide median
       income (see income limit table on the following page) and;
   3) The cost of rehabilitation including all mandatory, energy-related measures cannot
       exceed the SFR12 Program Guideline limit of $45,000. Unfortunately, not all homes can
       be brought up to the Program-required Rehabilitation Standards with the limited funding
       available. Some otherwise-eligible households may be deemed ineligible for assistance
       because their homes fail this test.
What Types Of Houses Are Eligible?
Properties are eligible only if they meet all of the following requirements:

   The property must require at least $5,000 of improvements in order to meet SFR
   Rehabilitation Standards.
   The property must be free of environmental hazards and other nuisances as defined by all
   applicable codes or regulations, or any such hazards or nuisances must be corrected as part of
   the rehabilitation of the unit. Martin County’s Rehabilitation Specialist will determine
   whether there are environmental hazards/nuisances present on the site and if they can be
   removed through rehabilitation.
   Properties cannot be located in the right-of-way of any impending or planned public
   improvements. Martin County staff will assist in making this determination.
   The property cannot be located on a site that is endangered by mudslides, landslides or other
   natural or environmental hazards. If needed, the Rehabilitation Specialist will work with the
   homeowner to make this determination.
   On-site stick built and off-frame modular units will be eligible for consideration.
   Manufactured housing is not eligible for assistance.
   The property may be located in the 100 year flood plain if the lowest finished floor level is
   above the base flood elevation and the structure is in compliance with Martin County’s flood
   plain ordinance. The lowest finished floor level must be verified with an elevation certificate
   provided by the Homeowner and the property must be covered by flood insurance. All things
   considered equal, properties located outside the 100-year flood plain will be given priority
   over properties located in the 100-year flood plain. (Martin County will verify whether the
   home is in the flood plain.)
   The property cannot have been repaired or rehabilitated with public funding of $5,000 or
   more within the past 10 years without NCHFA approval.

2011 North Carolina State-Wide Income Limits for Martin County’s
Single-Family Rehabilitation Program

                   Number in 30% of 50% of Median 80%      of
                   Household Median  (“Very   Low Median
                             Income  Income”)     (“Low
                                                  Income”)
                   1         $10,550 $17,600      $28,150
                   2         $12,050 $20,100      $32,150
                   3         $13,550 $22,600      $36,150
                   4         $15,050 $25,100      $40,150
                   5         $16,300 $27,150      $43,400
                   6         $17,500 $29,150      $46,600
                   7         $18,700 $31,150      $49,800
                   8         $19,900 $33,150      $53,000

How are applications ranked?
There are many more SFR-eligible households (with eligible houses) than can be assisted with
the available funds. Therefore, Martin County has devised the following priority system to rank
eligible applicants, determine which of them will be selected for assistance and in what order.
Under this system applicants will receive points for falling into certain categories. Applications
will be ranked according to which receive the most points. If there are more eligible applicants
with eligible houses than can be treated with existing funding, Martin County may be able to
treat additional houses with unrestricted pool funds. Pool applicants will come from the original
applicant list and be considered according to which received the most points. If alternate pool
applicants are not identified on the original applicant list and must be solicited, the solicited,
eligible, pool applicants will be selected on a first come first served basis.

Priority Ranking System for Martin County’s

2012 Single-Family Rehabilitation Program
Eligibility Criteria
Owner occupied
Frame or off frame modular
Owner/Occupant 61 years old or disabled
Household income under 80%
Non-historic (as determined by SHPO)
Mortgage debt less than value of house minus $45,000
Outside of the AE (100 year) flood plain

Age and Disability                                                              Points
0-61 and disabled                                                               30
62-80 and disabled                                                              50
81+ and disabled                                                                40
62-80 and not disabled                                                          40
81+ and not disabled                                                            30
Income
0% – 30%                                                                        15
31% – 50%                                                                       10
51% – 80%                                                                       8
Bonus Points
2010 SSH approved unit                                                          25
Clear title                                                                     18
Outside of the AE (100 year) flood plain                                        18
Underserved area                                                                15
Estimated LBP < $8,000                                                          5
Active household management                                                     5
No liens or judgments                                                           5
Taxes paid                                                                      5

Definitions under SFR12 are:

   Elderly: An individual aged 62 or older.
   Disabled: A person who has a physical, mental or developmental disability that greatly
   limits one or more major life activities, has a record of such impairment, or is regarded as
   having such an impairment.
   Head of Household: The person or persons who own(s) the house.
   Household Member: Any individual who is an occupant (defined below) of the unit to be
   rehabilitated shall be considered a “household member” (the number of household members
   will be used to determine household size and all household members are subject to income
   verification).
   Occupant: An occupant is defined as any immediate family member (mother, father, spouse,
   son/daughter of the head of household who has resided in the dwelling unit for at least 3
   months prior to the submission of the family’s application.

Recipients of assistance under SFR will be chosen by the above criteria without regard to race,
creed, sex, color or national origin.

What Are The Terms of Assistance Under SFR12?
The North Carolina Housing Finance Agency will provide assistance to those households
selected for the project with a 0% interest, forgivable loan covering the hard costs associated
with the rehabilitation of the home, as long as the owner resides in the home. The term of the
loan is dependent upon the loan amount and the number of years it takes to bring the balance of
the loan to $0, when forgiven at $3,000 per year. For example if the amount of the loan is
$31,452, the term is 11 years ($30,000 forgiven over the first 10 years and $1,452 forgiven at the
end of the 11th year).

The form of SFR assistance is a loan for the hard costs and a grant for the soft costs. These will
be two separate documents or sets of documents; a Promissory Note and Deed of Trust for the
loan portion, covering hard costs only and a Grant Agreement for the grant portion, covering the
soft costs.

As long as the borrower lives in the home, no payments on the loan will be required. If the
recipient prefers, the loan can be paid off at any time, either in installments or as a lump sum
payment. Furthermore, under certain circumstances NCHFA may allow assumption or
refinancing of the loan. Should an heir inherit the property and choose to live in the house as
their permanent residence, they may assume the loan without being income eligible. However,
the lien remains on the property. A buyer who may wish to buy the property to live in may
assume the loan so long as they can document that they are income-eligible ( 80% AMI).
Default can occur if the property is sold or transferred to another person and/or if the borrower
fails to use the home as a principal residence, without prior written approval of the North
Carolina Housing Finance Agency.

What Kinds Of Work Will Be Done?
Each house selected for assistance must be rehabilitated to meet SFR Rehabilitation Standards.
That means every house must, upon completion of the rehabilitation:
   meet the US Department of Housing and Urban Development (“HUD”) Section 8 Housing
   Quality Standards including applicable Lead-Based Paint regulations 24 CFR part 35, and
   Martin County’s Minimum Housing Code. (These are so-called “habitability standards”
   which set minimum standards for decent, safe and sanitary living conditions.)
   meet or exceed NCHFA Energy-Efficiency Standards. (These are standards designed to
   save energy and save you money on your monthly utility bills. They also result in healthier
   and more comfortable homes.)
   retain no “imminent threats” to the health and safety of the home’s occupants or to the
   home’s “structural integrity”. (An example of an imminent threat to occupants as well as to
   the home’s structural integrity is a crawlspace that is too damp. In time the dampness may
   provide an invitation for the growth of mold and mildew as well as promote damage to the
   framing from termites and fungi).

These requirements are spelled out in full in the SFR12 Administrator’s Manual which you may
view, at reasonable times, upon request, at the County Manager’s office of Martin County.

       In addition to the above items that must be done to satisfy NCHFA requirements, the
       scope of work may also include certain items meant to enhance or protect neighborhood
       and unit property values and/or home modifications designed to enable frail or disabled
       household members to function more independently.

The Program anticipates that each home rehabilitated with SFR12 funds will, with reasonable
maintenance, be capable of lasting another 30 or 40 years.

       Contractors performing work funded under SFR12 are responsible for meeting all local
       requirements for permits and inspections. All work done under the program must be
       performed to NC State Residential Building Code standards. (This does not mean,
       however, the whole house must be brought up to Building Code Standards.)

What About Lead-based Paint?
Until it was discovered to be a health hazard, lead was used for centuries to make house paints.
Now we know that lead exposure is a serious problem for everyone and especially small
children. Selling lead paint was outlawed in 1978, but many older buildings still contain lead
paint and children are still being poisoned.

Under SFR12, a lead hazard evaluation must be performed on every home selected for
rehabilitation that was built before 1978. The specific type of evaluation and the appropriate lead
hazard reduction work performed will depend on the total amount of Federal funds used to
rehabilitate the home, as per 24 CFR part 35. If required, lead-based paint hazard reduction
and/or abatement will be performed by contractors who are trained and certified to perform such
work.

It may be necessary for the household to relocate during the construction process for protection
against lead poisoning. If relocation is required, it shall be the responsibility of the homeowner
to pay for the relocation.

Who Will Do The Work On The Homes?
Martin County is obligated under SFR12 to ensure quality work is done at reasonable prices and
all work is contracted through a fair, open and competitive process. To meet these requirements,
Martin County will invite bids only from licensed general contractors who have demonstrated
the ability to provide quality work and be financially responsible over a multi-year period of time
as verified by the Program Manager.

All approved contractors will be invited to bid on each job, and the lowest responsive and
responsible bidder will be selected for the contract. “Responsive and responsible” means the
contractor is deemed able to complete the work in a timely fashion. All contractors working on
pre-1978 units must be Renovate, Repair and Paint Rule (RR&P) Certified Renovators working
for Certified Renovation firms.

What Are The Steps In The Process, From Application To Completion?
You now have information about how to apply for the Single-Family Rehabilitation Program and
what type of work can be done through the Program. Below are the steps for getting the work
done:

1. Completing a pre-application form: Homeowners who wish to apply for assistance must
   do so by June 29, 2012. Apply by contacting Blair N. East, Intake Specialist, of McDavid
   Associates, Inc. at (252) 753-2139. Proof of ownership and income will be required. Those
   who have applied for housing assistance from Martin County in the past may not
   automatically be reconsidered. A new pre-application should be submitted.

2. Preliminary inspection: Martin County's Rehabilitation Specialist will visit the homes of
   eligible households to determine the need and feasibility of the home for rehabilitation.

3. Screening of applicants: Applications will be rated and ranked by Martin County based on
   the priority system outlined on page 3 and the feasibility of rehabilitating the house.
   Households to be offered assistance will be selected on or before August 8, 2012. Household
   income will be verified for program purposes only (information will be kept confidential)
   and ownership of property will be verified by conducting a title search. From this review, the
   three most qualified applicants will be chosen according to the priority system described
   above. There will also be a list of two (2) alternates. Martin County will then submit to
   NCHFA a SFR12 Loan Application and Reservation Request form for each potential
   borrower for approval of SFR funding. Applicants not selected for SFR assistance will be
   notified in writing.

4. Written agreement: A written agreement, the Homeowner Agreement, between the
   homeowner and Martin County will be executed as part of the Loan Application procedure
   and formally commits funds to a dwelling unit. This agreement will certify that the property
   is the principal residence of the owner, the post–rehab value of the property will not exceed
   95% of the 203(b) limits established by HUD and define the SFR maximum amount and
   form of assistance being provided to the homeowner by Martin County, the scope of work to
   be performed, the date of completion and the rehabilitation standards to be met.

5. Pre-rehab inspection & unit evaluation: Martin County’s Rehabilitation Specialist will
   visit the home again for a more thorough inspection. All parts of the home must be made
   accessible for inspection, including the attic and crawlspace. The owner should report any
   known problems such as electrical short circuits, blinking lights, roof leaks, etc. Each unit
   will be evaluated for energy-saving opportunities such as air-sealing and duct-sealing as well
   as for environmental concerns, such as lead based paint hazards.

6. Work write-up: The Rehabilitation Specialist will prepare complete and detailed work
   specifications (known as the "work write-up"). A final cost estimate will also be prepared by
   the Rehabilitation Specialist and held in confidence until bids are received from contractors.
7. Lead Testing: Martin County will arrange for a certified firm to inspect all the pre-1978
   constructed homes for potential lead hazards. The owner will receive information covering
   the results of the tests and any corrective actions that will be needed as part of the
   rehabilitation.

8. Bidding: The work write-up and bid documents will be mailed to all known quality
   contractors in the area who will be given no less than seven days in which to inspect the
   property and prepare bid proposals. Each contractor will need access to all parts of the house
   in order to prepare a bid. A bid opening will be conducted in the Commissioner’s Board
   Room located at the Martin County Office Building in Williamston, NC at a specified date
   and time, with all bidders invited to attend.

9. Contractor selection: The County will publish a bid tabulation sheet within 7 days of the
   bid opening. The bid tabulation sheet will contain the apparent low bidders and other
   information (if any) concerning the recommended low bid. The County will provide a copy
   of the final bid tabulation sheet to all bidders and the homeowner.

10. Contract Award: The Board of Commissioners will award the contract to the lowest
    responsible bidder.

11. Loan closing and contract execution: Loan documents will be prepared by NCHFA and
    executed by the homeowner. By law, homeowner’s have the right to hire legal representation
    of their choosing at loan closing. If homeowner does not have “representation” at the closing,
    the borrower must sign a NCHFA, “Unrepresented Borrower Affidavit”. Construction
    contract documents will be executed by the homeowner and contractor with Martin County
    signing on as an interested third party.

   Loan documents (Promissory Note and Deed of Trust) will be drawn up by NCHFA, with
   NCHFA as the lender. Martin County will facilitate with the loan closing and recordation of
   these documents and forward the recorded documents to NCHFA.

12. Pre-construction conference: A pre-construction conference will be held at the selected
    applicant’s home. At this time, the homeowner, contractor and program representatives will
    discuss the details of the work to be done. Starting and ending dates will be finalized, along
    with any special arrangements such as weekend or evening work hours and disposition of
    items to be removed from the home (such as old cabinets, etc.). Martin County will issue a
    "proceed order" formally instructing the contractor to commence work by the agreed-upon
    date.

13. Construction: The contractor will be responsible for obtaining a building permit for the
    project before beginning work. The permit must be posted at the house during the entire
    period of construction. If applicable, the contractor will obtain a permit for lead hazard
    related activities. Program staff will closely monitor the contractor during the construction
    period to make sure that the work is being done according to the work write-up (which is
    made a part of the rehabilitation contract by reference) and in a timely fashion. Local Code
    Enforcement Officials will inspect the work for compliance with NC State Building Code.
    The homeowner will be responsible for working with the contractor toward protecting
    personal property by clearing work areas as much as practicable.
14. Change Orders: All changes to the scope of work must be approved by the owner, the
    contractor, Martin County’s Rehabilitation Specialist, and the Martin County Program
    Manager and reduced in writing as a contract amendment ("change order"). The Agency will
    draw up an estoppel agreement at the time of closeout of the unit to modify the loan amount
    when there is a need for a change order involving a change in cost.

15. Progress payments: The contractor is entitled to request three partial payments and a final
    payment. The first partial payment may be requested when the work is 25% complete. The
    second partial payment may be requested when the work is 50% complete. The third partial
    payment of 75% may be requested when the project is ready for a punch list inspection.
    Payment will be made within fourteen business days of the partial payment request.

16. Closeout: When the contractor declares the work complete, program staff will thoroughly
    inspect work. If deficiencies are observed, the contractor will be required to correct them.
    When the Rehabilitation Specialist and the Homeowner are satisfied that the contract has
    been fulfilled, the Homeowner, Project Manager and Rehabilitation Specialist will sign off
    on the work. After receipt of the contractor's final invoice, inspections, certificate of
    completion, lien releases and all other applicable paperwork, the final payment will be
    ordered. All material and workmanship will be guaranteed by the contractor for a period of
    one-year from the date of completion of the work.

17. Post-construction conference: Following construction the contractor and the Rehabilitation
    Specialist will sit down with the Homeowner one last time. At this conference the contractor
    will hand over all owner's manuals and warranties on equipment to the homeowner. The
    contractor and Rehabilitation Specialist will go over operating and maintenance requirements
    for the new equipment and appliances and discuss general maintenance of the home with the
    Homeowner. The Homeowner will have the opportunity to ask any final questions about the
    work.

18. Final loan amount determination: If, upon completion of all rehabilitation work, the
    contract price has changed due to the effect of change orders, NCHFA will execute and
    record the appropriate documents to reflect the resulting increase or decrease in the original
    loan amount. The loan will remain the property of NCHFA, with original documents
    remaining there for storage and “servicing”.

19. The warranty period: It is extremely important that any problems with the work that was
    performed be reported by the homeowner to the Rehabilitation Specialist, as soon as
    possible. All bona fide defects in materials and workmanship reported within one year of
    completion of construction will be corrected free of charge by the Contractor.

What are the key dates?
If, after reading this document, you feel that you qualify for this program and wish to apply,
please keep the following dates in mind:

   Calls to make application will start June 12, 2012.
   Calls to make application must be made by June 29, 2012 at Noon.
   Selection of units will be made on August 8, 2012.
How do I submit an application?
Contact:

          Blair N. East
          Martin County 2012 SFR Intake Specialist
          McDavid Associates, Inc.
          (252) 753-2139
Is there a procedure for dealing with complaints, disputes and appeals? Although the
application process and rehabilitation guidelines are meant to be as fair as possible, Martin
County realizes that there is still a chance that some applicants or participants may feel that they
are not treated fairly. The following procedures are designed to provide an avenue for resolution
of complaints and appeals.

During the application process:
1. If an applicant feels that his/her application was not fairly reviewed or rated and would like
   to appeal the decision made about it, he/she should contact Marion Thompson, Clerk to the
   Board, within five days of the initial decision and voice their concern. If the applicant
   remains dissatisfied with the decision, the detailed complaint should be put into writing.
2. A written appeal must be made within 10 business days of the initial decision on an
   application.
3. Martin County will respond in writing to any complaints or appeals within 10 business days
   of receiving written comments.

During the rehabilitation process:
1. If the homeowner feels that construction is not being completed according to the contract,
   he/she must inform the contractor and the Rehabilitation Specialist.
2. The Rehabilitation Specialist will inspect the work in question. If he finds that the work is
   not being completed according to the contract, the Rehabilitation Specialist will review the
   contract with the contractor and ask the contractor to correct the problem.
3. If problems persist, a mediation conference between the homeowner and the contractor may
   be convened by the Rehabilitation Specialist and facilitated by Martin County’s Program
   Manager.
4. Should the mediation conference fail to resolve the dispute, the Program Manager will render
   a written final decision.
5. If the Rehabilitation Specialist finds that the work is being completed according to contract,
   the complaint will be noted and the Rehabilitation Specialist and the homeowner will discuss
   the concern and the reason for the Rehabilitation Specialist’s decision.

Final Appeal:
After following the above procedures, any applicant or homeowner who remains dissatisfied
with Martin County’s final decision may appeal to Michael Handley, NCHFA, PO Box 28066,
Raleigh, NC 27611-8066, (919) 877-5627.
Will the personal information provided remain confidential? Yes. All information in
applicant files will remain confidential. Access to the information will be provided only to
Martin County employees who are directly involved in the program, the North Carolina Housing
Finance Agency, the US Department of Housing and Urban Development (HUD) and auditors.

What about conflicts of interest? No employee or board member of Martin County, or entity
contracting with Martin County, who exercises any functions or responsibilities with respect to
the SFR12 project shall have any interest, direct or indirect, in any contract or subcontract for
work to be performed with project funding, either for themselves or those with whom they have
family or business ties, during their tenure or for one year thereafter. Relatives of Martin County
employees or of Martin County board members and others closely identified with, may be
approved for rehabilitation assistance only upon public disclosure before the Martin County
Board of Commissioners and written permission from NCHFA.

What about favoritism? All activities under SFR12, including rating and ranking applications,
inviting bids, selecting contractors and resolving complaints, will be conducted in a fair, open
and non-discriminatory manner, entirely without regard to race, creed, sex, color or national
origin.

Who can I contact about the SFR12 program? Any questions regarding any part of this
application or program should be addressed to:

Mike Barnette
Martin County 2012 SFR Program Manager
McDavid Associates, Inc.
(252) 753-2139

The Program Manager will do his utmost to answer questions and inquiries in the most efficient
and correct manner possible.

Adopted this the 13th day of June 2012.

                                      __________________________________
                                      Elmo “Butch” Lilley, Chairman
                                      Martin County Board of Commissioners

ATTEST
________________________________
Marion Thompson, Clerk to the Board

Procurement Policy

Martin County 2012 SFR Program
Procurement Policy

The Martin County 2012 SFR Program (2012 SFR) will utilize written contracts for all services
to include but not limited to construction, LBP services, legal services, service delivery, and
administrative services. The Board will award all hard cost contracts and the Program Manager
will approve all hard cost contract change orders. The County Manager will award and sign all
non-construction and soft cost contracts.

Martin County will account for all 2012 SFR expenditures and purchases separately from the
routine County revenues and expenditures in the form of a separate fund within the County
financial structure.

Martin County will conduct all procurement in compliance with 24CFR85.36 and the applicable
North Carolina General Statutes. The procurement methods proposed for various services are
outlined below.
              Construction Hard Costs – The County will secure informal bids as defined in
              NCGS 143-131 for each house. Each house will be considered as an independent
              project.
              Soft cost / service contracts – The County will utilize the procurement of the 2011
              CDBG SSH program for the 2012 SFR program for such services as legal
              services, LBP testing services, mold testing services, asbestos testing services,
              land survey services, and similar services. If 2011 CDBG SSH procurement is
              not available, the County will complete a competitive negotiation or small
              purchase procurement as defined in 24CFR85.36.
              Administration and service delivery services – The County will utilize the
              qualification based procurement procedure of the 2011 CDBG SSH program for
              the 2012 SFR program. Compensation amounts will be as defined in the 2012
              SFR guidelines as limits for each respective service.

Martin County will utilize the following procedures to secure housing rehabilitation bids.

              Develop an approved contractor register through solicitation of qualified housing
              rehabilitation licensed general contractors. All housing rehabilitation contracts
              will require the use of licensed general contractors. The register will contain
              sufficient information to allow the County to track MBE/WBE/Sec 3 status.
              Develop work write-ups in sufficient detail to clearly outline the expected work
              and work products.
              Advertise for bids in the Enterprise.
              Direct solicitation of all contractors on the approved contract register.
              Make efforts to maximize competition and prevent corruption in the bidding
              process such as calls to contractors to solicit bids, follow-up with contractors prior
              to the bid opening, review and comparison of line item bids for indication of
              irregularities.
              Open bids in the County office with at least one County employee and separate
              contracted administrative staff in attendance.

Disbursement Policy

Martin County 2012 SFR Program
Disbursement Policy

The Martin County 2012 SFR Program (2012 SFR) will utilize the actions within the
Disbursement Policy to define the methodology and amount of disbursements in the program.
Martin County will disburse funds only after a work product is satisfactorily completed or
delivered.

For housing rehabilitation, the County will inspect and approve the completed work before
processing a request for payment. The County will process payments at the 25%, 50%, 75% and
100% percentages of completion. The Contractor will be ready for a punch list and deliver a
waiver of liens form for all significant material or subcontract costs prior to processing of the
75% request for payment. The County will make out joint checks as needed to process the 75%
payment.
All change orders must be complete and signed by the homeowner, contractor and County
representative before beginning work on the change order item. The County representative may
approve a field change order in case of emergency, impending damage to the property, or danger
for the occupants/public. A change order shall be processed as soon as possible after
authorization for a field change order.

All administrative expenses shall be tracked by the program representative to insure adequate
funds are available as a percentage of the hard and soft costs.

Martin County will maintain all project records for a period of 5 years after closeout or as
otherwise specified by NCHFA.

Hamilton Fire District Tax Rate Adjustment
Martin County collects fire district tax on ad valorem property in seven (7) special fire districts
in Martin County to fund the operation of fire protection services in those districts. The tax rate
in those districts range from 4-cents per $100 valuation to 8-cents per $100 valuation. This tax is
collected in addition to the County ad valorem tax rate.

Two letters dated February 24, 2011 and March 29, 2012 were received from Brent Jackson,
President of Hamilton District Volunteer Fire-EMS Department, Inc., requesting an increase in
their fire district tax from five to six cents per $100 valuation.

The Board of Commissioners was asked to consider approval of this increase in the fire district
tax for the Hamilton Fire District.

Vice Chairman Bowen made the MOTION to approve the requested increase from five to six
cents per $100 valuation in the Hamilton Fire District, with a SECOND by Commissioner Price.
The motion was APPROVED unanimously.

Engineering Proposal for County Tower Project
Manager Bone stated at the April 11, 2012 Board of Commissioners meeting, the Board heard a
recommendation from the Communications Advisory Committee about moving forward with
erecting a VHF communications tower on county owned property. Even if VIPER was the sole
type of radio used for law enforcement and public safety radios, a VHF tower will still be needed
for use of pagers. Pagers will not be used with the VIPER system.

Building Inspector / Fire Marshal Jody Griffin has been the lead staff person involved in radio
tower issues. Mr. Griffin has been the person who has responded to service delivery issues for
the tower space Martin County currently leases in Bertie County. Mr. Griffin has also been
investigating the County’s future needs for a tower in relation to the FCC narrowbanding
requirements. The FCC narrowbanding requirements will limit the reach of the tower in Bertie
County.

Mr. Griffin has been working with officials with the NC State Highway Patrol (SHP) to
investigate the possible opportunity to co-locate a new VHF antenna on the current SHP tower in
Williamston. Such a scenario would save the County money by limiting the capital costs for a
new VHF antenna. Unfortunately, the current SHP is not a good candidate for upgrades and an
extension for a VHF antenna, due to the age of the tower and other factors.

Mr. Griffin recommended consideration of County-owned property (Parcel number 0505009) on
Kehukee Park Road as a site for a tower. Mr. Griffin estimated a new tower would cost
approximately $350,000. Currently, there is $219,801 in the Fund Balance of the General Fund
that was transferred from the “Wired 911” fund. It was suggested at the September 28, 2010
Board of Commissioners meeting that the $219,801 could be used to meet the FCC
narrowbanding requirements. Potentially, the County would be able to re-coup much of the
construction costs of the tower over time through the co-location of other antennas, such as cell
phone antennas.

The Board of Commissioners was asked to approve the concept of building a tower on the
County-owned property on Kehukee Park Road and to approve the quote from Tower
Engineering Professionals in the amount of $23,450 for initial engineering work for a tower in
Martin County.

The FCC narrowbanding requirements have a deadline of January 1, 2013.

Commissioner Price made the MOTION to approve building a County-owned tower on County-
owned property on Kehukee Park Road and to approve the initial engineering fee of $23,450,
with a SECOND by Commissioner Smith. The motion was APPROVED unanimously.

Ambulance Franchise Application – Carefirst
Martin County has an Ambulance Service Franchise Ordinance that governs non-emergency
ambulance service. The Board of Commissioners approves all ambulance service franchises in
the county after receiving a positive recommendation from the Ambulance Services Advisory
Council. Currently, five non-emergency ambulance service companies have franchises and
provide services in Martin County. Martin County charges an application / renewal fee of $500
and an annual fee of $2,500 per year for an ambulance service franchise.

Carefirst, Inc. has submitted an ambulance service franchise application. The Medical Director
voted against approving the application at this time. The Ambulance Advisory Council voted 5-3
to recommend the application of Carefirst. In accordance with Martin County Ambulance
Service Franchise Ordinance, the application was bought before the Martin County Board of
Commissioners for final approval.

Vice Chairman Bowen introduced the MOTION to not approve the application for Carefirst to
operate a non-emergency ambulance franchise in Martin County, with a SECOND from
Commissioner Price. The motion was unanimously to NOT APPROVED the Carefirst
application at this time.
Discuss Possible Cap / Limit of Ambulance Franchises
The Board was asked to consider a possible cap / limit on the number of non-emergency
ambulance service companies allowed to operate in the County. Minutes from previous Board of
Commissioners meetings reflect that the Board discussed establishing a maximum number of
franchisees allowed to operate within the county; however, there was never a final decision. The
Ambulance Advisory Council has suggested the Board of Commissioners consider a possible
amendment to the Martin County Ambulance Franchise Ordinance establishing a maximum
number of franchisees allowed to operate.

It was the consensus of the Board to advertise a Public Hearing for the regular meeting on July
11, 2012 in pursuant of NC G.S. § 153A-250. Discussions will take place at that time.

Any decision to amendment the ambulances franchise ordinance must be done in pursuant of NC
G. S. § 153A-46, Franchises which states:

“No ordinance making a grant, renewal, extension, or amendment of any franchise may be
finally adopted until it has been passed at two regular meetings of the board of commissioners.
No such grant, renewal, extension, or amendment may be made except by ordinance.”

Memorandum of Agreement (MOA) – NC State Highway Patrol & Martin County
Manager Bone explained the State Highway Patrol (SHP) has agreed to start paying Martin
County $200 / month for office space and utilities in the Courthouse, starting July 1, 2012. This
revenue stream will provide funding to help the County recoup the planned investment in
creating a space for them in the magistrate’s anteroom. Moving the SHP to this space will allow
the County to convert the current SHP space to a needed server / technology room, as well as
recoup the cost for phone service and utilities. The Board was asked to approve the
Memorandum of Agreement included below.

Vice Chairman Bowen made the MOTION to approve the MOA as presented, with a SECOND
by Commissioner Hyman. The motion was APPROVED unanimously.

                             MEMORANDUM OF AGREEMENT
                                    BETWEEN

                 NORTH CAROLINA DEPARTMENT OF PUBLIC SAFETY
                          (STATE HIGHWAY PATROL)

                                      AND THE
                                 COUNTY OF MARTIN, NC


THIS MEMORANDUM OF AGREEMENT, made this the _______day of _____________,
2012, By and between the NORTH CAROLINA STATE HIGHWAY PATROL (hereafter
referred to as PATROL) and the COUNTY OF MARTIN, NC (hereafter referred to as
COUNTY), all being agencies within the state of North Carolina:
THAT WHEREAS, the execution of this MEMORANDUM OF AGREEMENT (hereafter
referred to as MOA) is in the best interest of both parties:

NOW THEREFORE, in consideration of the mutual promises, obligations and benefits
hereunder exchanged, the PATROL and COUNTY mutually agree and covenant as follows:

       1. Effective July 1, 2012, PATROL will rent space at the rate of $200.00 per month in
          the Martin County Governmental Center.

       2. Rent paid by PATROL will cover rent of office space, telephone, electricity, basic
          housekeeping, and all utilities as well as permit use by PATROL personnel of
          bathrooms in the Martin County Governmental Center.

       3. PATROL shall send rental payments quarterly or annually to Martin County Finance
          Office, P O Box 668, Williamston, NC 27892.

       4. PATROL may not for any reason grant or assign space with any other entity without
          the prior approval of the COUNTY.

       5. Either party reserves the right to revoke or terminate this agreement at any time for
          any reason by giving ninety (90) days written notice to the other party.


                                            ________________________ Date _____________
                                            Director of Technical Services
                                            NC State Highway Patrol


                                            _________________________ Date ____________
                                            County Manager
                                            County of Martin, NC


Memorandum of Understanding – Martin County & MTW Health Department
Manager Bone stated at its April 22, 2009 meeting, the Board of Commissioners approved the
cost of renovating the Watts Street Building for an estimated $90,000. At that meeting, the Board
also approved the rental of the Watts Street building to the Martin-Tyrell-Washington Health
Department for its Home Health Offices.

The April 22, 2009 minutes state “The Health Department will be paying rent to use the building
so the County will be able to recoup these expenses in a reasonable time. The Health Department
has proposed to pay $1,500 monthly, and they will be responsible for utilities and housekeeping
services. In approximately five years, the cost of the renovations will be paid in the form of
rent.”

The County incurred approximately $87,174 in actual costs for the renovations. No lease
agreement was ever signed concerning this rental arrangement. At June 30, 2012, Martin County
will have collected $61,176 in rent from the MTW Health Department. A total of $25,998 will
remain to be collected by Martin County to recoup the costs incurred for the renovations.

MTW Health Department Director Kathleen DeVore-Jones has stated her understanding of the
agreement was that once the County recouped the cost of the renovations, the County would not
charge the Health Department further for rent.

MTW Health Department Director Devore-Jones proposed a lease agreement to solidify the
arrangement for rent concerning the Watts Street Building.

Commissioner Smith made the MOTION to approve the MOU between Martin County and
MTW Health Department below, with a SECOND by Commissioner Price. The motion was
APPROVED unanimously.

                Memorandum of Understanding between Martin County
              and Martin-Tyrrell-Washington District Health Department
 regarding Use of 1st Floor of County Owned Building at 106 S. Watt Sts. in Williamston

Martin-Tyrrell-Washington District Health Department (MTW) agrees to the following:

1. Pay monthly rental of $1,500 to Martin County from July 1, 2012, through June 30, 2012 for
   use of the 1st floor of the building at 106 S. Watts Street in Williamston for its Roanoke
   Home Care and Hospice Agency.
2. Budget annually to pay $1,500 per month rent until Martin County has recovered the cost of
   renovating the building for MTW's use ($87,173.90).
3. Pay monthly water and electric bills.
4. Provide housekeeping services for the rented space.
5. Maintain property insurance on the contents of the rented space.
6. Provide Martin County with 90 days written notice if MTW wishes to change the terms of
   this agreement.
7. Accept the MTW Board of Health "No Smoking" rule in the interior of the Building and
   from the entrance south and east to the sidewalk and north to the parking lot.

Martin County agrees to the following:

1. Allow MTW free use of the 1st floor space for its Roanoke Home Care and Hospice Agency
    once the cost of renovation ($87,173.90) has been recouped from the rent payments.
2. Provide general maintenance and repairs to the rental space.
3. Provide grounds maintenance.
4. Maintain property insurance on the building at 106 S. Watts Street.
5. Provide MTW with 90 days notice if Martin County wishes to change the terms of this
agreement.

_____________________________                     _____________________________
David Bone, Martin County Manager                 Kathleen DeVoreJones, MTW Health
Director
__________________                                            ________________
Date                                                          Date

This instrument has been pre-audited in the manner required by the local governmental budget and fiscal control
act____________________________________.
    Debra A. Avery, MTW Finance Officer



Board Appointments – Region Q Workforce Development Board
In an email from Workforce Development Director Walter Dorsey to the Clerk, it was stated that
the Region Q Workforce Development Board would like to recommend the reappointment of the
following four members.

B. J. Whitley                      Private Sector                               14 Forty-One Catering
Marvin Davis                       Economic Development                         Martin County EDC
Roy Lilley                         Private Sector                               Lilley and Johnson
Keisha Manson                      Private Sector                               Manson Mortuary

The email further stated that all of the above members have had excellent attendance and have
been actively engaged.

Commissioner Hyman entered the MOTION, with a SECOND by Commissioner Price to
reappoint the four board members listed above. The motion was APPROVED unanimously.

Easement for Intake Line – Moratoc Park
Manager Bone reminded the Board that the Environmental Management Commission has
designated 15 counties, including portions of Martin County, as the Central Coastal Plain
Capacity Use Area (CCPCUA). The CCPCUA rules require water users to cut back on use of
these overused aquifers and increase use of other water sources (including alternative aquifers,
surface water and other sources) over a sixteen year period.

The Wooten Company completed the Martin County Water Resources Plan in March 2005. In
December 2007, the Martin County Water and Sewer Authority (MCRWASA) was formed to
address the CCPCUA rules. Martin County and the Town of Williamston are current members.
After study of several alternatives, including multiple groundwater alternatives, a Roanoke River
water treatment plant was selected as the supply alternative.

The property for the Martin County Water and Sewer Authority (MCRWASA) water treatment
plant has been acquired. The MCRWASA is now working to acquire necessary easements from
the planned intake in the Roanoke River at Moratoc Park to the water treatment plant site. Since
the MCRWASA and Martin County are separate entities, the MCRWSA needs to obtain
permanent and temporary easements from Martin County for the intake line and pumping station
that are planned to go alongside the County’s property line at Moratoc Park. A survey map
produced by Roanoke Land Surveying MCRWASA Job#N-8937A of the easement locations was
included in the agenda packet and entered into these minutes by reference. The Board of
Commissioners was asked to approve the easements.
Vice Chairman Bowen made a MOTION to approve the permanent and temporary easements,
with a SECOND by Commissioner Smith. The motion PASSED a vote of 4-1. Commissioners
Lilley, Bowen, Smith and Hyman voted for the motion. Commissioner Price voted against
stating he was opposed to the Water Treatment Plant at this time.

Resolution Authorizing USDA Funds Transfer WD2, PH2 Water Project to MCRWASA
for use as a Tap Fee
Manager Bone restated originally, the plan was for Martin County Water District II to construct a
surface water treatment plant. In December 2007, the Martin County Water and Sewer Authority
(MCRWASA) was formed to address the CCPCUA rules, and it was determined that the
MCRWASA would be the best organization to construct a surface water treatment plant.

USDA Rural Development has agreed to allow Martin County Water District II, Ph 2 to transfer
grant funds designated for the water treatment plant to the MCRWASA through as a tap fee. The
funds available for transfer to MCRWASA amount to $3,128,907.60. These funds are to be used
to pay for attorney fees, engineering fees, and land acquisition costs incurred in conjunction with
the water treatment plant project.

The attached resolution states that if the water treatment plant is not built for any reason, the
County agrees to reimburse USDA Rural Development for any funds extended in conjunction
with the remaining funds. This resolution is required for the transfer of the funds.

Commissioner Smith made the MOTION to approve the resolution as presented, with a
SECOND by Vice Chairman Bowen. The motion PASSED by a vote of 4-1. Commissioners
Lilley, Bowen, Smith, and Hyman voted for the motion; with Commissioner Price voting
against.

                               AUTHORIZING RESOLUTION
        WHEREAS, the Martin County Regional Water and Sewer Authority ("Authority") plans
to construct water production facilities to include a new raw water intake, water treatment plant,
distribution system, and appurtenances ("Facilities") for the purpose of supplying treated water
to the Authority's member entities; and
        WHEREAS, the County, as a member entity of the Authority, desires to purchase and
receive from the Authority a supply of treated water for distribution to the County’s Districts
and, in turn, to their customers; and
       WHEREAS, Water & Sewer District No. 2 (“District”), as a County district to be served
water by the Authority, has funds remaining in its Phase II water project for use as a “tap fee” to
the Authority for interim financing to pay for engineering fees, attorney fees, and other costs
incurred in conjunction with the planning and development of the Facilities;
        WHEREAS, the United States Department of Agriculture, Rural Development (“USDA-
RD”) has retained funds in the District’s Phase II project account for the District’s use as a “tap
fee” to the authority for such interim financing;
        NOW THEREFORE, the District hereby agrees to reimburse USDA-RD for any fees
extended in conjunction with this “tap fee” should the Authority’s Facilities not be permitted and
result in a completed project.


Adopted this the 13th day of June, 2012 .
Attest:

____________________________
Marion B. Thompson
Clerk to the Board of Commissioners

           (SEAL)
                                                  Martin County Water &
                                                  Sewer District No. 2

                                                  By: ____________________________
                                                     Elmo “Butch” Lilley
                                                     Chairman of the
                                                     Martin County
                                                     Board of Commissioners
                                                     in its capacity as the
                                                     governing body of
                                                     Martin County
                                                     Water & Sewer
                                                     District No. 2




NACo 2012 Credentials (Voting) Delegate
Annually each county is given the opportunity to participate in the association’s election of
officers and policy adoption. In order to participate, a county must have paid its membership
dues and have one paid registrant for the NACo Annual conference, according to NACo bylaws.

Commissioner Smith has registered to attend the Annual Conference in Alleghany County,
Pittsburgh. PA on July 13 through July 17, 2012.

It was requested that the Board authorize Commissioner Smith as the Voting Credentials
Delegate for the 2012 Annual NACo Conference or if the ballot is not picked up, to allow our
state association president (or designee) to pick up the ballot for Martin County (this is what we
have done in the past); also, to authorize Chairman Lilley to execute the NACO Credential
(Voting) form.

Vice Chairman Bowen entered the MOTION to authorize Commissioner Smith as the Voting
Credentials Delegate for the 2012 Annual NACo Conference or if the ballot is not picked up, to
allow our state association president (or designee) to pick up the ballot for Martin County and to
authorize Chairman Lilley to execute the NACO Credential (Voting) form. Commissioner Price
SECONDED the motion. The motion was APPROVED unanimously.
Budget Amendments # 17, #18, & #19
Vice Chairman Bowen made the MOTION to approved Budget Amendment #17, #18 and #19
below, with a SECOND by Commissioner Hyman. The motion was unanimously APPROVED.

Budget Amendment #17
This budget amendment will cover the following:
       To record additional grant revenue for:

           o Office of Aging – Temporary Salaries, and Consumer Directed Services

           o Emergency Management – SHSGP training, 08’ SHSP Planning/Training, 07’
             SHSP Exercise

           o Sheriff’s Office – GREAT grant

       To record budget for Board action taken January 11, 2012 – Water Authority Loan

       To adjust budget for land purchased not covered by grant – Moratoc Park Project

       To increase appropriation for additional revenue – Mental Health

       To appropriate ADM funds for final payment of Jamesville boiler project – Education

       To appropriate funds for Court Facility fee fund balance to renovate bathrooms and
       purchase HVAC unit – Court Facility

                         BUDGET ORDINANCE AMENDMENT-17

        BE IT ORDAINED by the Board of Commissioners of Martin County, North Carolina,
that the following amendments be made to the annual budget ordinance for the fiscal year ending
June 30, 2012.


Section 1. To amend the General Fund, the expenditures are to be changed as follows:
                                                   Increase             Decrease
              Public Safety
                     Emergency Mgmt               $ 26,519
                     Sheriffs Dept                $ 1,077

               Human Services
                    Mental Health                  $    700
                     Office of Aging               $ 14,560

               Water
                       Water                       $ 320,000

               Education
                      Public Sch. Bldg Capital     $     812
                General Govt
                        Court Facility                $ 32,000

                 Transfers to other funds
                          Moratoc Park Project        $ 18,869

      Section 2. This will result in an increase of $414,357 in the expenditures of the General
Fund. To provide an increase in the revenue for the above, the following revenues will be
changed.

                   Restricted                         $ 43,668
                   Fund Balance Appropriation         $ 370,689

      Section 3. Copies of this budget amendment shall be furnished to the Clerk to the
Governing Board and to the Finance Officer for their direction.

       Motion by                     and seconded by                          to adopt the above
budget ordinance amendment this 13th day of June 2012.

Budget Amendment # 18
Budget amendment #18 will adjust budget for the land purchased not covered by the Moratoc
Park Capital Project Fund grant.


                          BUDGET ORDINANCE AMENDMENT-18

        BE IT ORDAINED by the Board of Commissioners of Martin County, North Carolina,
that the following amendments be made to the capital project ordinance for the fiscal year ending
June 30, 2012.

      Section 1. To amend the Moratoc Park Capital Project Fund,, the expenditures are to be
changed as follows:
                                                 Increase              Decrease


               Land & Appraisal                       $18,869

       This will result in an increase of $18,869 in the expenditures of the capital project fund.
To provide an increase in revenue for the above, the following revenues will be changed.

              Other financing Sources
                 Transfer from General Fund           $18,869


      Section 3. Copies of this budget amendment shall be furnished to the Clerk to the
Governing Board and to the Finance Officer for their direction.
       Motion by                     and seconded by                        to adopt the above
budget ordinance amendment this 13th day of June 2012.

Budget Amendment #19
Budget Amendment #19 will increase budget for additional revenue and expenses for the Swine
and Lamb Show.

                      BUDGET ORDINANCE AMENDMENT-19

        BE IT ORDAINED by the Board of Commissioners of Martin County, North Carolina,
that the following amendments be made to the annual budget ordinance for the fiscal year ending
June 30, 2012.

       Section 1. To amend the 4-H Fund, the expenditures are to be changed as follows.

                                                                Increase            Decrease


               Economic & Physical Development              $    7,600

This will result in an increase of $7,600 in the expenditures of the 4-H Fund. To provide an
increase in revenue for the above, the following revenues will be changed.

               Miscellaneous                                $     7,600

Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Governing
Board and to the Finance Officer for their direction.

Motion by                           and seconded by                         to adopt the above
budget ordinance amendment this 13th day of June, 2012.

Update of Martin County Fee Schedule
Manager Bone stated as part of the annual budget development process, local governments
generally review the fees charged to their customers. In order to recoup more of the costs
incurred in the provision of these services, the Martin County staff recommended the changes as
suggested in the attached schedule of various fees.

Included in the recommendations were Water Department fee increases so that the County may
recoup the costs associated with these specific tasks. For example, the current tap fee for a 3/4-
inch line is $550. The County’s actual costs for materials, supplies, equipment, labor, and
vehicles average out to be $809.21. Therefore, Water District Manager Ed Warren
recommended an increase in the tap fee to $800.

It was requested that the Board of Commissioners adopt the fee changes listed in the attached list
to become effective July 1, 2012.
Commissioner Price stated an opposition to raising the water tap-on fee from $550 to $800 for a
¾” connection when we are trying to recruit people to sign-up. Commissioner Smith added he
agreed with that statement.

Commissioner Price entered the MOTION to approve the fee schedule as presented except to
leave the water tap-on fee for a ¾” connection at the current level ($550). Commissioner Smith
SECONDED the motion. The motion was APPROVED unanimously.


                          Martin County Fee Schedule
                          Effective Date of July 1, 2012                Current Fee    Approved Fee
                                                                                      (increase shown
                                                                                          in bold)

Trash Pick-up    Annual fee for 95-gal. container - incl. in tax bill        162.00            162.00

Landfill         C&D Tipping fee per ton includes $2 state fee                32.00             32.00

Tax Assessor     Map - color                                                   3.00              3.00
                 Map - Black/White                                             0.25              0.25
                 Property record card                                          0.25              0.25

County
Manager          Rent - Moratoc                                              300.00            300.00
                 deposit return                                              100.00            100.00

Finance Office   Return Check fee                                             20.00             25.00

Extension        Rent Farmers Market                                         300.00            300.00
                 deposit return                                              100.00            100.00

Transit          Trips in Williamston                                          2.00              2.00
                 2 miles outside Williamston 1 stop                            6.00              6.00
                 Trips within MC to Williamston                               10.00             10.00

                 Trips from MC to Ahoskie                                     40.00             40.00
                 Belhaven                                                     40.00             40.00
                 Bethel                                                       25.00             25.00
                 Chapel Hill                                                  75.00             75.00
                 Duke                                                         75.00             75.00
                 Durham                                                       75.00             75.00
                 Edenton                                                      40.00             40.00
                 Greenville                                                   25.00             25.00
                 Plymouth                                                     20.00             20.00
                 Raleigh                                                      75.00             75.00
                 Tarboro                                                      25.00             25.00
                 Washington                                                   25.00             25.00
            Windsor                                              20.00    20.00
            Wilson                                               40.00    40.00

Building
Inspector
            Residential Construction                                      same
            .16 per SF Heated + .10 SF Unheated + Elec. @ .20
            per amp + Plumbing @ 5.00 per Drain +
            Insulation
            .02 per SF + Mechanical by specifications
            Remodel/Rehab                                                 same
            5.00 per $1000.00 of cost total
            Commercial Construction
            Communication tower                                  1000     1000
            Plan review                                           100      100
            .20 per SF Heated + .14 SF Unheated + Elec @ .30
            per amp + Plumbing @ 5.00 per Drain +
            Insulation
            .02 oer SF + Mechanical by specification

            Pool/Spa/Hot-Tubs
            Installation permit                                 100.00   100.00
            Electrical Permits
            per amp Residential Construction                      0.20     0.20
            per amp on Commercial Construction                    0.30     0.30
            Temp Poles/farm services under 200 amp               30.00    30.00
            Dual Fuel Meter                                      30.00    30.00
            Residential Additions (rec., Lights, ETC)            30.00    30.00
            Pools & spas, Outdoor signage wiring                 30.00    30.00
            Mechanical
            per ton heating & air                                14.00    14.00
            per 50,000 BTU heat only                             12.00    12.00
            per ton A/C only or refrigeration                    12.00    12.00
            per SF Duct replacement                               0.02     0.02
            Plumbing
            per fixture installed minimum 30.00                   5.00     5.00
            change of sewer                                      30.00    30.00
            gas piping                                           30.00    30.00

            Single Wide MH 40.00 + 40.00 Elec                    80.00    80.00
            Double Wide MH 50.00 + 40.00 Elec                    90.00    90.00
            Triple Wide MH 60.0 + 40.00 Elec                    100.00   100.00
            Billboard Signs 100.00                              100.00   100.00
            Demolition                                           40.00    40.00
            Fire Inspection                                      40.00    40.00
            ABC Permits (Fire/Electrical)                        50.00    50.00
            Daycare/Foster Care                                  40.00    40.00
                 Reinspection fee                                            25.00            25.00
                 Occupancy Evaluation Fee                                    40.00            40.00
                 Violation Fine 50.00 or double permit fee                   50.00            50.00
                 whichever is greater

Bd of Election   computer printouts x each page                               0.05             0.05
                 labels each page                                             0.15             0.15
                 CD each                                                     15.00            15.00

                 Filing fees vary by contest and change each
                 year.


Animal                                                                 service not
Control          Pick up cat/dog each - animal having owner             provided              15.00
                 Adoption                                                     15.00           15.00
                 Impoundment per day cat/dog                                   3.00            5.00
                 Civil penalty Violation                                      25.00           25.00

Water Dept       Fixed minimum charge (includes first 1,000 gallons)
Rate Schedule    3/4 inch service per month                                  27.00            30.00
                 1 inch service per month                                    27.00            30.00
                 1 1/2 inch service per month                                27.00            30.00
                 2 inch service per month                                    27.00            30.00

                 Variable flow charge (beyond first 1,000
                 gallons)                                                     4.50              5.00

                 Fee Schedule
                 Cash deposit for water service on exiting
                 water main                                                   30.00            75.00
                 Tap-on fee 3/4" Service                                    550.00    550.00 800.00
                 1" Service                                                 700.00          1,000.00
                 2" Service                                              cost             cost
                 2" service Cost Great than 2" Cost                      cost             cost

                 Preliminary Extension Fees
                 Administration                                             150.00           150.00
                 Legal                                                      300.00           300.00
                 Engineering                                                300.00           300.00

                 Late payment penalty (15% unpaid balance)
                 Reinstatement Fee
                 Cut-off charge                                              35.00            35.00
                 First lock removal                                          35.00            35.00
                 Second & all lock removal per occurrence                    70.00            70.00
                 Meter reinstall per occurrence                             100.00           100.00
                 Special meter reading                                       25.00               25.00
                 Service tampering plus actual cost                          50.00               50.00
                 Meter Testing                                                cost                cost
                 Return check fee                                            20.00               25.00
                 Change in occupancy fee                                     50.00               50.00
                 Fire hydrants
                 Installation                                       cost +20%               cost +20%
                 Minimum deposit                                        200.00                  200.00

                 Temporary use of Fire Hydrant
                 Deposit-refundable using county meter/backflow preventer                     1,000.00
                 Deposit-refundable user supplied meter/backflow preventer                      500.00
                 Administrative/equipment setup fee                                             100.00
                 Usage rate/thousand gallons and any portion thereof                              5.00


Approve FY 2012-2013 Budget Ordinance for Martin County
Commissioner Smith made a MOTION to approve the FY 2012-2013 Budget Ordinance for
Martin County as presented with the revisions noted by County Manager Bone in his budget
message. Vice Chairman Bowen SECONDED the motion. The motion was APPROVED by a
majority 4-1 with Commissioners Lilley, Bowen, Smith, and Hyman voting for and
Commissioner Price voting against. Commissioner Price stated he voted against because of the
Martin County Board of Education turning down offers to purchase Bear Grass School.

                               BUDGET ORDINANCE
BE IT ORDAINED by the Board of Commissioners of Martin County, North Carolina:

        Section 1. The following amounts are hereby appropriated in the General Fund for the
operation of the county government and its activities for the fiscal year beginning July 1, 2012,
and ending June 30, 2013, in accordance with the chart of accounts heretofore established for
this county.


General Government

         County Commissioners                                                   $ 207,463
         County Manager                                                           195,350
         Finance Office                                                           362,451
         Tax Assessor                                                             301,487
         Tax Collector                                                            285,498
         Legal                                                                     14,184
         Court Facilities                                                          56,250
         Board of Elections                                                       126,046
         Register of Deeds                                                        236,337
        DMV License Plate Agency                        84,246
        Data Processing                                190,000
        Public Building                                672,156

                 Total General Government            $2,731,468

Public Safety

        Sheriff                                      $2,528,065
        Jail (includes youth detention)                 987,296
        Communications                                  584,578
        Emergency Management                            166,041
        Building Inspector                              159,591
        Medical Examiner                                 30,000
        Rescue Squads                                   462,348
        Animal Control                                  112,383

                 Total Public Safety                 $5,030,302

Transportation

         Airport                                       127,040
         Martin County Transit                         876,134

                 Total Transportation                $1,003,174

Environmental Protection

                 Forest Fire Control                     84,576
                 Sanitation                           2,044,554

                 Total Environmental Protection      $2,129,130

Economic & Physical Development

      Martin County Chamber of Commerce                  20,900
      Economic Development Corporation                1,607,442
      Travel & Tourism Authority                        194,200
      Cooperative Extension Service                     196,825
      Soil Conservation Service                         116,746

         Total   Economic          &      Physical
         Development                                 $2,136,113
Human Services

       M-T-W Health Department                        248,825

       Mental Health                                   54,962

       Vocational Rehabilitation       -   Martin
       Enterprises                                     38,550

       Department of Social Services
               Administration                        3,375,106
               Assistance Programs                   2,955,116

            Total Department of Social Services     $6,330,222

       Office of Aging
       Administration & Operations                    300,450
               Congregate Nutrition                    94,276
               Home Delivered Meals                   113,969
               Respite                                139,842

                   Total Office of Aging             $648,537

   Other Human Services
        Veteran's Service Officer                       57,939
        Office of Juvenile Justice                     137,332
        Martin County Women's Council                      810
        County Projects                                  7,000
        Martin County Community Action                   1,400
          Total Other Human Services                  $204,481

            Total Human Services                    $7,525,577


Education

       Martin County Board of Education
               Current Expenses                      5,662,044
               Capital Outlay                          502,000
                Sinking Fund Payment                 1,814,500
               Total Board of Education             $7,978,544

       Martin Community College
               Current Expense                         936,098
               Capital Outlay                           95,200
                  Total Community College                                $1,031,298

              Total Education                                            $9,009,842

Cultural and Recreation

         Arts Council                                                         9,500
         County Library                                                      91,332
         County-Wide Recreation                                              51,893
         Martin Community Players                                             8,000
         Roanoke River Project                                                3,500

                Total Cultural and Recreation                              $164,225


Water/Sewer

        Water/Sewer                                                         134,254

                Total Debt Service                                         $134,254



 Transfers to Other Funds

                 Transfer to Capital Reserve Fund                                  -
                    Transfer to Revaluation Fund                              35,000
                   Total Transfers to Other Funds                            $35,000

  Contingency                                                                         -

        TOTAL APPROPRIATIONS                                            $29,899,085

       Section 2: It is estimated that the following revenues will be available in the General
Fund for the fiscal year beginning July 1, 2012, and ending June 30, 2013.


Taxes
         Ad Valorem
         Real & Personal Property - Current Year                          10,549,730
         Motor Vehicles - Current Year                                       900,300
         Prior Year                                                          600,000
         Interest & Commissions                                              146,500
         Sales Tax                                                         3,867,000
         All Other Taxes                                                     313,000

         Total Taxes                                                     $16,376,530
 Permits & Fees                                                                 $226,500

 Intergovernmental Revenues
           Unrestricted                                                          $76,000
           Restricted                                                         $6,753,155

 Sales & Services                                                             $2,572,720

 Miscellaneous                                                                  $103,487

 Other Financing Sources
           Sale of Fixed Assets                                                  $20,000
           Installment Purchase Proceeds                                               -

  Transfers
           Hospital Fund                                                      $1,100,000
           Transfer from Capital Reserve                                        $200,000
  Fund Balance Appropriation                                                  $2,470,693

 TOTAL ESTIMATED REVENUES                                                   $ 29,899,085

       Section 3: The following amount is hereby appropriated in the 4-H Fund for the
operation of the 4-H Adventure Program for the fiscal year beginning July 1, 2012, and ending
June 30, 2013, in accordance with the chart of accounts heretofore established for this county.


Economic & Physical Development                                                  $55,500


        Section 4: It is estimated that the following revenue will be available in the 4-H Fund for
the fiscal year beginning July 1, 2012, and ending June 30, 2013.

 Miscellaneous                                                                     55,500

      Total Estimated Revenues                                                    $55,500


        Section 5: The following amount is hereby appropriated in the Revaluation Fund for the
revaluation of property in Martin County during the fiscal year beginning July 1, 2012, and
ending June 30, 2013, in accordance with the chart of accounts heretofore established for the
county.

  General Government                                                              $35,000
       Section 6: It is estimated that the following revenue will be available in the Revaluation
Fund for the fiscal year beginning July 1, 2012, and ending June 30, 2013.

  Transfers from Other Funds

              Transfer from General Fund                                         35,000

              Fund Balance Appropriation                                               -

              Total Estimated Revenues                                          $35,000

       Section 7: The following amounts are hereby appropriated in the Emergency Telephone
System Fund for the operation of the E-911 emergency telephone system for the fiscal year
beginning July 1, 2012, and ending June 30, 2013, in accordance with the chart of accounts
heretofore established for this county.

  Public Safety

         Communications
               Emergency 911                                                   $ 291,600


      Section 8: It is estimated that the following revenues will be available in the Emergency
Telephone System Fund for the fiscal year beginning July 1, 2012, and ending June 30, 2013.

Taxes
            911 Access Charges                                                 166,720

            Fund Balance Appropriation                                        2,470,693

 Total Estimated Revenues                                                   $2,637,413


       Section 9: The following amounts are hereby appropriated in the Fire District Funds for
the operation of fire protection services for the fiscal year beginning July 1, 2012, and ending
June 30, 2013, in accordance with the chart of accounts heretofore established for this county.

 Public Safety
                  Jamesville Fire                                               104,600
                  Roanoke Fire                                                   83,600
                  Williamston Fire                                              238,650
                  Goose Nest Fire                                                46,050
                  Griffins Fire                                                  60,200
                  Bear Grass Fire                                                84,600
                  Hamilton Fire                                                  53,600
             Total Appropriations                                              $671,300

        Section 10: It is estimated that the following revenues will be available in the Fire
District Funds for the fiscal year beginning July 1, 2012, and ending June 30, 2013.

  Taxes
          Ad Valorem
          Real & Personal Property - Current Year                                477,585
          Motor Vehicles - Current Year                                           65,675
          Prior Year                                                              30,900
          Interest/Discounts                                                       5,500
          Sales Tax                                                              119,400

          Total Estimated Revenues                                              $699,060

        Section 11: The following amounts are hereby appropriated in the Water and Sewer
District No. 1 Fund for the operation of the District’s water system for the fiscal year beginning
July 1, 2012 and ending June 30, 2013, in accordance with the chart of accounts heretofore
established for this District.

                Administration                                                    168,702
                Water Operations                                                   53,400
                Capital Outlay                                                          -
                Water Debt                                                        251,276
                Reserve for Future Expenditures                                    97,115
                Total Appropriations                                             $570,493


      Section 12: It is estimated that the following revenues will be available in the Water and
Sewer District No. 1 Fund for the fiscal year beginning July 1, 2012, and ending June 30, 2013.

                Unrestricted Intergovernmental                                     55,993
                Sales and Service                                                 514,500

                Total Estimated Revenues                                         $570,493


        Section 13: The following amounts are hereby appropriated in the Water and Sewer
District No. 2 Fund for the operation of the District’s water system for the fiscal year beginning
July 1, 2012, and ending June 30, 2013, in accordance with the chart of accounts heretofore
established for this District.

                Administration                                                    173,902
                Water Operations                                                   48,900
                Capital Outlay                                                          -
                Water Debt                                                        628,807
                 Total Appropriations                                               $851,609


      Section 14: It is estimated that the following revenues will be available in the Water and
Sewer District No. 2 Fund for the fiscal year beginning July 1, 2012, and ending June 30, 2013.

                Unrestricted Intergovernmental                                       168,111
                Sales and Service                                                    683,498

                 Total Estimated Revenues                                          $ 851,609


       Section 15: There is hereby levied a tax at the rate of sixty-seven cents ($.67) per one
hundred dollars ($100) valuation of real and personal property listed for taxes as of January 1,
2012 for the purpose of raising the revenue listed as “Ad Valorem Taxes – Real & Personal -
Current Year” in the General Fund in Section 2 of this Ordinance. This rate of tax is based on an
estimated total valuation of property for the purpose of taxation of $1,607,998,408 and an
estimated collection rate of 94.84%. No discounts are allowed.

       Section 16: There is hereby levied a tax at the rate of sixty-seven cents ($.67) per one
hundred dollars ($100) valuation of motor vehicles registered with the NC Department of Motor
Vehicles for the purpose of raising the revenue listed as “Ad Valorem Taxes – Motor Vehicles –
Current Year” in the General Fund in Section 2 of this Ordinance. This rate of tax is based on an
estimated total valuation of motor vehicles for the purpose of taxation of $159,534,645 and an
estimated collection rate of 94.84%. No discounts are allowed.

       Section 17: There is hereby levied a $162 fee for 95-gallon containers to offset sanitation
expenses of providing door to door pickup, transportation costs, and tipping fee costs at the
regional landfill in Bertie County. Construction & Demolition fee is set at $32 per ton.

        Section 18: There are hereby levied taxes at the rates indicated below per one hundred
dollars ($100) valuation of property within the special fire districts listed for taxes as of January
1, 2012 for the purpose of raising revenue listed as “Ad Valorem Taxes – Real & Personal -
Current Year” in Section 10 of this Ordinance for said special fire district. The rate of tax is
based on an estimated total valuation of property for the purpose of taxation as listed below for
each special fire district and an estimated collection rate of 94.84%.


           Fire District                  Tax Rate                  Valuation

       Jamesville Fire District              0.05                               140,743,662
       Roanoke Fire District                 0.04                               136,329,578
       Williamston Fire District             0.08                               224,508,132
       Goose Nest Fire District              0.05                                66,144,916
       Griffins Fire District                0.04                               107,769,567
       Bear Grass Fire District             0.045                               128,262,903
       Hamilton Fire District                0.06                                78,351,553
         Section 19: There are hereby levied taxes at the rates indicated below per one hundred
dollars ($100) valuation of motor vehicles registered with the NC Department of Motor Vehicles
within the special fire districts listed for the purpose of raising revenue listed as “Ad Valorem
Taxes – Motor Vehicles – Current Year” in Section 10 of this Ordinance for said special fire
district. The rate of tax is based on an estimated total valuation of motor vehicles for the purpose
of taxation as listed below for each special fire district and an estimated collection rate of
94.84%.

           Fire District                 Tax Rate                    Valuation

       Jamesville Fire District             0.05                                 21,701,726
       Roanoke Fire District                0.04                                 16,485,798
       Williamston Fire District            0.08                                 32,020,420
       Goose Nest Fire District             0.05                                  6,583,347
       Griffins Fire District               0.04                                 15,189,830
       Bear Grass Fire District            0.045                                 22,523,666
       Hamilton Fire District               0.06                                  6,820,583

        Section 20: Property taxes will be collected for the following towns: Hamilton, Bear
Grass, Everetts, Parmele, Hassell, and Oak City. Taxes on motor vehicles will be collected for
all towns.

       Section 21: Receipts collected by county officers and employees must be deposited daily
with the County Finance Officer regardless of the amount or type of revenue except for the
Airport, Cooperative Extension, Animal Control, Landfill and Office of Aging Operations who
shall make deposits weekly or when money on hand amounts to $250, whichever comes first.

       Section 22: The County Manager is designated as the Budget Officer of the County. He
is authorized to approve transfers within a department without the approval of the Board of
Commissioners.

        Section 23: There is no cost of living increase in salaries in this budget. Provisions have
been made to pay the individual cost of hospitalization and dental insurance for all eligible
county employees at a cost of $590.56 per month per employee. The county will provide
$10,000 of term life insurance for eligible county employees. Longevity pay is provided for
eligible employees who complete five years or more of continuous service with the county.

        Employees’ contributions to the NC Local Governmental Employees Retirement System
will continue to be tax sheltered. Permanent employees will have an opportunity to participate in
the cafeteria plan (IRC 125), the deferred compensation plan (IRC 457) and State 401K plan.

       Section 24: In accordance with General Statute 163-32 the following compensation rates
have been approved for the Board of Elections members.

               Election Day (including the counting of absentee and transfer ballots)
                      $200 Chairman
                      $200 Member
              Regular Meetings
                     $ 60 Chairman
                     $ 40 Member

       Section 25: Dual signatures are required for each check that is drawn on county funds.
The signatures of the Chairman of the Board of County Commissioners and the Finance Officer,
Assistant Finance Officer or Deputy Finance Officer shall be the authorized signatures of the
County. The use of facsimile signatures is permitted.

       Section 26: Changes in this budget will be by amendment only.

                                     Adopted this 13th day of June, 2012
                                     Martin County Board of Commissioners



                                     Elmo “Butch” Lilley, Chairman



                                     Marion B. Thompson, NCCCC
                                     Clerk, Board of Commissioners


BOARD REPORTS/COMMISSIONERS’ COMMENTS – None

A short recess was taken.

CLOSED SESSION NC G.S. § 143-318.11(a)(3) Attorney Client Privileges

Around 9:25, Commissioner Smith made the MOTION to enter Closed Session NC G.S. § 143-
318.11(a)(3) Attorney Client Privileges, with a SECOND by Commissioner Hyman. The motion
was APPROVED unanimously.

Around 9:40, Commissioner Hyman made the MOTION to end Closed Session NC G.S. § 143-
318.11(a)(3) Attorney Client Privileges, with a SECOND by Commissioner Price. The motion
was APPROVED unanimously.

ADJOURNMENT
With no further business to discuss, Vice Chairman Bowen made the MOTION to adjourn at
9:43p.m., with a SECOND by Commissioner Price. The motion was unanimously APPROVED.
The next regular meeting of the Martin County Board of Commissioners is scheduled for
Wednesday, July 11, 2012 at 7:00 p.m. in the Board Room of the Martin County Governmental
Center, 305 East Main Street, Williamston, North Carolina.



                                         Elmo “Butch” Lilley, Chairman


                                         Marion B. Thompson, NCCCC
                                         Clerk to the Board of Commissioners

								
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