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Monday Technical Sessions - cshema


									   Technical Session Block 1                   EmErgEncy managEmEnt                                     Technical Session Block 2
   8–8:30 a.m.                                 Higher Education Emergency                               8:40–9:10 a.m.
                                               Management Trends
Construction Management                        Dennis Sullivan, University of Louisville            Laboratory SafEty
Creating a Contractor Safety                   MinneSota                                            Beryllium Contamination
Program                                           Data on emergency management                      Characterization
Susan Fern-MacDougall, University of           trends are sketchy, but for the last four            Tom Wessels, Iowa State University
   Toronto                                     years, the University of Louisville has              deer, elk
St. Croix 1                                    conducted an annual emergency manage-                   The Ames Laboratory at Iowa State
    The University of Toronto is a large,      ment survey. This presentation will look             University performed beryllium con-
70,000-student university with multi-          at the information provided through this             tamination characterization of its re-
ple on-going construction projects on          survey and offer an analysis of the data.            search buildings to assure the protection
its 166-building campus at any point in        Program components and different topi-               of current workers and to document the
time. To create a contractor safety pro-       cal areas will be compared to identify               extent and levels of historical contami-
gram, we did the following: redeveloped        what institutions are currently doing and            nation due to beryllium research activi-
internal processes to provide early infor-     any trends that can be discerned.                    ties in the early history of the laboratory.
mation on projects, ensured that con-                                                               The results of beryllium characterization
tractors had access to online training,        Laboratory SafEty                                    efforts include analysis of air, surface,
prequalified contractors utilizing the bid     Requirements for Continuous                          and bulk materials. This session will dis-
process, automated the scoring and con-        Gas Leak Detection Systems                           cuss the varieties of samples taken and
tractor response letters, established a spe-   Luis Samaniego, Northwestern University              the results of the testing.
cial website for the project management        deer, elk
team, and kept track of all contractors on        It can be perplexing to know when a               EmErgEncy managEmEnt
site. Come learn about this system and         continuous gas leak detection system is              Emergency Response
how it helps the contracting process.          required in a laboratory. Code officials,            Communication Issues
                                               architects, engineers, EHS professionals,            Peter Ashbrook, University of Missouri
EmErgEncy managEmEnt                           and research laboratory users may have               MinneSota
Development of a Comprehensive                 different perspectives on the applicabil-               Often, the biggest issue to come out
Hazardous Materials                            ity of regulations and risk. This presen-            of an emergency response drill or an ac-
Management Program                             tation reviews the current NFPA and In-              tual incident is communication. This
David Gillum, Arizona State University         ternational Building Code requirements               presentation will discuss actual incidents
Brad Manning, University of New                for continuous gas leak detection sys-               that have occurred during the present-
   Hampshire                                   tems and how gas leak alarms fit within              er’s career. Some were handled quite
Suzanne Pisano, GeoInsight, Inc.               the larger context of emergency alarm                well; in other cases, there were oppor-
Pine, Cedar, BirCh, MaPle                      systems. Three scenarios that may re-                tunities for improvement. Specific top-
   The University of New Hampshire             quire gas leak detection systems will be             ics likely to be addressed are the role of
is committed to providing a high-qual-         discussed: toxic gas, flammable gas, and             EHS, internal communication within
ity education, serving the public good,        oxygen depletion.                                    EHS, mass notification, rumors, par-
and promoting environmental steward-                                                                ents, campus administration, and public
ship and sustainability. The university is                                                          information officers.
recognized for its development of the
Chemical Environmental Management
System (UNHCEMS) to manage its
hazardous materials inventory. In 2010,
EHS established a strategic initiative to
reduce the quantity and toxicity of haz-
ardous materials. Working with GeoIn-
sight, Inc., a Hazardous Materials Man-
agement Plan was developed to outline
policies, procedures, and strategies to
help achieve this goal. This session pres-
ents the project background as well as
the purpose and scope of the Hazardous
Materials Management Plan.

         Campus Safety, Health, and Environmental Management Association                   n   58th annual conference     n   Minneapolis    11
SuStainabiLity                                   Technical Session Block 3                    EmErgEncy managEmEnt
Environmental Management and                     9:20–9:50 a.m.                               Lessons Learned from a Shooting
Sustainability System                                                                         on Campus
David Farris, George Mason University         buiLding dESign                                 Peter Schneider, University of Texas–Austin
Pine, Cedar, BirCh, MaPle                     Engaging EHS in Facilities                      MinneSota
   George Mason University developed          Design and Construction                             In September 2010, a student at
an Environmental Management and               Mark Freiberg, University of California–        the University of Texas–Austin fired an
Sustainability System (EMS2) in 2010.           Berkeley                                      AK47 in the middle of campus. For three
EMS2 is a unique hybrid of compliance         Greg Haet, University of California–Berkeley    hours, this urban campus with more than
programs and sustainability issues which      St. Croix 1                                     50,000 students was “locked down” un-
share common challenges of identifying           Proper design and construction of            til it was determined that there was only
deficiencies/opportunities, establishing      new campus facilities present many op-          one shooter. This session will describe
goals, assigning accountability, and proj-    portunities and challenges for campus           this tragic incident with an emphasis on
ect management. This presentation will        EHS units. At stake are occupant health         emergency notification, lockdown proce-
discuss the development, use, progress,       and safety, emergency responder access,         dures, and lessons learned.
and challenges of creating and maintain-      environmental and hazardous materi-
ing an emergency management system            al compliance, and sustainability. EHS          managEmEnt
using George Mason University’s expe-         staff from the University of California–        Nine Universities, Six Health
rience as a case study.                       Berkeley will share their lessons learned       Institutions, Unlimited Possibilities
                                              from interacting with the campus plan-          Patrick Durbin, University of Texas
conStruction managEmEnt                       ning, design, and construction process            System
Lead in Construction                          for more than a decade.                         Pine, Cedar, BirCh, MaPle
James Sillhart, University of Pennsylvania                                                       This presentation will provide a
St. Croix 1                                   Laboratory SafEty                               broad overview of the unique resources
   Are construction contractors asking        Lead in Hot Labs and Bunkers                    and challenges that are part of the Uni-
you to sample for or abate lead-based         Denise Daggett, The Scripps Research            versity of Texas System. Throughout the
paint prior to construction work? Learn         Institute                                     presentation, attendees will gain insight
why this is likely not required. This pre-    deer, elk                                       and ideas in advocating for resources and
sentation will clarify the differences be-       Researchers use radiological materi-         support as their campus grows, helping
tween lead-based paint abatement and          als and are typically aware of the associ-      them to learn the importance of com-
the appropriate safe-work practices to        ated radiation hazards. Most researchers        municating the total cost of ownership.
be implemented for typical construc-          and EHS departments regularly survey
tion projects. An overview of the OSHA        and wipe test to characterize the control          Technical Session Block 4
Lead in Construction Standard and in-         of radiological contamination. How-                2:30–3:30 p.m.
terpretations will help to clarify require-   ever, most researchers may not realize
ments for contractors and internal per-       that there is significant measurable lead       riSk managEmEnt
sonnel who disturb painted materials.         residue as a result of using or storing         A Comprehensive Plan to Reduce
Learn how to integrate proper terminol-       lead shielding. Lead is highly regulated        Water Damage Losses
ogy into construction contracts in order      by OSHA and EPA. This session pres-             Neil Carlson, University of Minnesota
to maintain contractor accountability         ents sampling data collected over several       Pine, Cedar, BirCh, MaPle
regarding standards and appropriate oc-       years in radiological bunkers and build-           The University of Minnesota has
cupant protection.                            ings where shielding is stored as well as       more than $1.5 million in gross losses
                                              in hot labs where lead shielding is used.       due to water damage per year for the past
                                                                                              five years. This represents between 60
                                                                                              to 70 percent of annual losses. In 2007,
                                                                                              the university produced a document that
                                                                                              identified causes of water damage with
                                                                                              minimal response with respect to im-
                                                                                              plementation. In 2010, this document
                                                                                              was revised with additional deadlines for
                                                                                              compliance and roles and responsibilities
                                                                                              clearly described. This session will pro-
                                                                                              vide ideas for reducing losses and cover
                                                                                              the major causes of water loss.

12       Campus Safety, Health, and Environmental Management Association             n   58th annual conference    n   Minneapolis
Laboratory SafEty                             buiLding dESign                                    EmErgEncy managEmEnt
Designing Greater Efficiency and              Energy Isolation Lockout Tagout                    Layers of Communication:
Safety into a Laboratory                      for Higher Education                               Success and Confidences
Bryan Dile, Airgas, Inc.                      James Gilson, University of California–            Tim Means, Metis Secure
deer, elk                                       Berkeley                                         Madelyn Miller, Carnegie Mellon University
   Whether it’s designing and install-        St. Croix 1                                        Peter Schneider, University of Texas–Austin
ing a new lab or upgrading an existing           Energy isolation has become a com-              Dennis Sullivan, University of Louisville
space, laboratory design can be a chal-       plex and equipment-specific process for            MinneSota
lenging as well as a daunting task. Risk-     many pieces of equipment in the built                 As EHS leaders are faced with the rel-
based methods is a systematic approach        environment. This presentation will ex-            atively new responsibility of emergency
used during the design phase of a labo-       plore a user-driven process that docu-             mass notification, they must review and
ratory that helps prioritize what equip-      ments the creation of equipment-specif-            evaluate a multitude of communica-
ment/systems are essential down to            ic energy isolation/LOTO procedures                tion methods available. In this session,
what equipment/systems are useful but         that fit onto one sheet of paper, meet             a panel of industry experts will discuss
not critical to the function of the labora-   OSHA requirements for an equipment-                the tools and approaches they have used
tory. Choosing to use risk-based meth-        specific energy isolation procedure, and           as emergencies have arisen, the respec-
ods during the design phase of your           can be quickly applied to and complet-             tive effectiveness of each tool, and their
laboratory can help eliminate the head-       ed by local maintenance workers and re-            overall confidence in these methods.
aches and hassles you may encounter.          searchers to most equipment installed in
                                              the built environment or developed as
                                              part of research.

         Campus Safety, Health, and Environmental Management Association                n   58th annual conference    n   Minneapolis    13
tEchnoLogy                                     nanotEchnoLogy                                 bioSafEty
Using Audience Response                        A Guide for Academic Research                  Testing and Performance
Systems in Safety and Health                   Use of Nanomaterials                           Verification Methodologies for
Training Seminars                              Larry Gibbs, Stanford University               BSL3 Laboratories
Julie LaRose, Milwaukee School of              MinneSota                                      Lou DiBerardinis, Massachusetts Institute
   Engineering                                     Use and application of engineered            of Technology
Grand PortaGe BallrooM 3                       nanomaterials in research has grown            St. Croix 1
    The use of audience response systems       substantially beyond developing new               ANSI/AIHA has initiated the de-
(ARS) technology can significantly im-         nanomaterials to use in a wide spectrum        velopment of a national standard test-
prove the quality of safety and health         of academic research. There are consid-        ing and performance verification meth-
training seminars. To fully appreciate         erable gaps in the knowledge needed for        odologies for BSL3 laboratories known
the utility of these systems, it is neces-     quantifying the risk of engineered nano-       as ANSI/AIHA Z9.14. There are more
sary to understand how they work, to           materials. This requires that risk man-        than 1,500 registered BSL3 laboratories
comprehend their benefits and limita-          agement decisions and exposure control         in the U.S., with many more unregis-
tions, and to see meaningful, practical        procedures be developed and applied            tered labs that operate at the BSL3 level.
examples of their use. One of the pri-         when the information needed for quan-          The ANSI/AIHA Z9.14 standard will
mary benefits of ARS technology is that        titative risk assessment is limited. This      provide a methodology to verify testing
it provides a stimulating and novel form       presentation will discuss the results of       and performance of BSL3 systems so the
of two-way communication between the           a collaborative effort between Califor-        laboratory can be certified as safe to op-
audience and the instructor. This session      nia higher education, a state regulatory       erate. This session will discuss this new
will discuss the benefits of ARS.              agency, and NIOSH to review the scope          standard and its impacts.
                                               and current uses of engineered nanoma-
   Technical Session Block 5                   terials and derive practical and safe prac-    gEnEraL SafEty
   3:40–4:25 p.m.                              tices for academic research involving en-      Using Excel to Help You Analyze
                                               gineered nanomaterials.                        Injury Data
managEmEnt                                                                                    Jon Kruyne, Washington University in
CSHEMA Benchmarking and                        firE SafEty                                       St. Louis
Safety Climate Surveys                         A Review and Discussion of                     deer, elk
Marc Gomez, University of California–          NFPA Codes Related to Live                        Injury data can be overwhelming
   Irvine                                      Theater and Performance                        and even misleading if not analyzed.
Janet Gutierrez, University of Texas Heath     Bill Reynolds, Yale University                 This session will look not at what results
   Science Center–Houston                                                                     show, but what can be done with Ex-
                                               Grand PortaGe BallrooM 3
Robert Ott, Arizona State University                                                          cel to view data in different ways. This
                                                  The National Fire Protection Asso-
Pine, Cedar, BirCh, MaPle                                                                     data can be used for not only looking
                                               ciation (NFPA) develops and publishes
    The CSHEMA Benchmarking Survey                                                            at what types of injuries are occurring,
                                               consensus standards, which are adopted
is a useful tool for comparing an institu-                                                    but also discovering where injuries are
                                               by local legislative jurisdictions as en-
tion’s funding and staffing levels to its                                                     occurring. What will not be discussed is
                                               forceable codes. Many NFPA standards
peers. Topics discussed in this session will                                                  how to write formulas, create pivot ta-
                                               are directly applicable to theater pro-
include: an overview of the results of the                                                    bles, and like Excel issues.
                                               duction and live performance as they
most recent survey conducted in 2010,
                                               cover such issues as the means of egress
trends since the inception of the bench-
                                               from buildings, life safety in assembly
marking tool, examples of how institu-
                                               occupancies, electrical systems, and live
tions can apply metrics, and future devel-
                                               flame, flame effects, and pyrotechnics
opments for the survey tool.
                                               before a proximate audience. This ses-
                                               sion will review these applicable stan-
                                               dards and discuss policies and best prac-
                                               tices to assure compliance.

14       Campus Safety, Health, and Environmental Management Association             n   58th annual conference    n   Minneapolis
   Technical Session Block 6                 Laboratory SafEty                           nanotEchnoLogy
   4:35–5:05 p.m.                            Lessons Learned from                        Nanomaterials: The Dirty on
                                             Implementation of a Formal                  Wipe Sampling and Spill Response
bioSafEty                                    Decommissioning Process                     Chris Kolbash, Wake Forest University Health
Commissioning a BSL3                         Dionna Thomas, Emory University               Sciences
Laboratory: A Team Building                  deer, elk                                   MinneSota
                                                This presentation will discuss the           Researchers at Wake Forest Univer-
Marta Figueroa, University of Medicine and   proactive approach taken by EHS to im-      sity procure nanomaterials from a range
  Dentistry of New Jersey                    plement a formal decommissioning pro-       of sources, including lab supply compa-
St. Croix 1                                  cess for the research labs at Emory Uni-    nies, the Wake Forest Nanotechnology
   ABSL3 and BSL3 laboratories are           versity. The steps included developing a    Center, or their own labs. EHS sought
complicated facilities with overlapping      working relationship between research       to determine if any of the spaces where
biosafety, security, operation, and re-      administrators, researchers, and EHS        researchers manufacture, handle, or dis-
source allocation issues. The necessity      personnel; providing lab personnel with     pose of nanomaterials were contaminat-
to satisfy and comply with a hierarchy       uniform decommissioning guidelines;         ed with fugitive engineered nanomate-
of regulatory authorities adds urgency       and redistributing usable laboratory re-    rials. Uncertainty remains regarding the
to the BSL3 commissioning process in a       agents, equipment, and supplies to oth-     best method to determine worker expo-
post-9/11 context. A broad range of dis-     er laboratories on campus. These steps      sure to nanomaterials. This session will
ciplines, all of which must complement       have led to a decrease in the amount        look at the methods used to determine
and interact with each other, is required    of laboratory cleanouts performed by        exposure and the results.
to both produce and maintain a function-     EHS and a decrease in the amount of
al facility. This session will discuss how   unknown or obsolete chemicals and re-       gEnEraL SafEty
the challenges posed by the commission-      agents found in vacated labs.               Slips, Trips, and Falls
ing process result in the development of                                                 Brad King, Washington University in
a skilled operational BSL3 team.                                                           St. Louis
                                                                                         Grand PortaGe BallrooM 3
                                                                                            Analysis of Washington University in
                                                                                         St. Louis injury and illness data revealed
                                                                                         that during the past five years, injuries
                                                                                         directly related to slips, trips, and falls
                                                                                         accounted for 20 percent of all incidents
                                                                                         and 45 percent of all workers compensa-
                                                                                         tion lost costs. Data has also shown that
                                                                                         injuries related to slips, trips, and falls
                                                                                         tend to be the most debilitating that our
                                                                                         faculty and staff sustain. This program
                                                                                         will review slip, trip, and fall injury data,
                                                                                         causal factors, and what is being done to
                                                                                         reduce the number of incidents.

         Campus Safety, Health, and Environmental Management Association        n   58th annual conference    n   Minneapolis     15
managEmEnt                                   firE SafEty                                      managEmEnt
Using Data to Drive Safety                   Developing and Maintaining a                     EHS is from Mars,
Management                                   University Fire Prevention and                   Sustainability is from Venus:
Erike Young, University of California        Safety Plan that Works                           Sustainability Relationship
Pine, Cedar, BirCh, MaPle                    James Gibbs, Arizona State University            Building
   The Enterprise Risk Management In-        MinneSota                                        Thomas Balf, Campus Consortium for
formation System (ERMIS) is a web-               Most universities have all the com-            Environmental Excellence
based business intelligence solution,        plexities of a small city, from maintain-        Pine, Cedar, BirCh, MaPle
which has been customized by the Uni-        ing grounds and facilities to daily po-             This presentation looks at a hot top-
versity of California to help quantify and   litical and legal challenges. Developing         ics list from the Northeast Campus Sus-
track predefined key performance indi-       any plan can be difficult to satisfy and         tainability Consortium conference in
cators. Deployed in February 2009, the       support the university without affect-           October 2010 and compares those top-
application is configured to integrate       ing the purpose/freedom of the univer-           ics to the hot EHS topics list identified
claims data (losses), corporate data (ex-    sity to conduct research, learn, express,        by C2E2 members. The presenter will
posures), and other information sources      and practice innovative or creative ideas.       compare and contrast the topics, pro-
in an effort to create a centralized data    This presentation is based on the tri-           cesses, strategies, tactics, and constitu-
management environment. In this ses-         als and tribulations of developing a fire        encies with an eye toward collaborative
sion, you will learn how the University      prevention and safety plan that is main-         opportunities.
of California is using both leading and      tained as a work in progress plan for Ari-
lagging indicators to drive the safety       zona State University.                           bioSafEty
management decisions.                                                                         Modular Facilities:
                                             gEnEraL SafEty                                   A Cost-Effective Option for
   Technical Session Block 7                 Effects of Safety Training                       BSL3 Laboratories
   5:15–5:45 p.m.                            Programs on Workforce Risk                       Betsy Matos, Iowa State University
                                             Perceptions                                      St. Croix 1
Laboratory SafEty                            Sean Kaufman, Emory University                      Iowa State University continues to
A Collaborative Approach to                  Grand PortaGe BallrooM 3                         expand its BSL3 labs to accommodate
Laboratory Safety Training                      Training may be used to increase an           the need to safely answer the questions
Michael Ochs, Arizona State University       individuals awareness, skills and abilities,     of management and control of emerg-
deer, elk                                    or problem-solving depending on goals            ing diseases. The university must follow
   Every year, several thousand em-          of the organization. However, few pro-           the laboratory practices and facility re-
ployees at Arizona State University are      grams are evaluated to determine the ef-         quirements under the Select Agent and
required to attend lab safety training.      fect of these goals on risk perceptions          Toxins Rule. This requirement was met
EHS, lab research groups, and students       of the workforce. Evaluation data from           by procuring and installing a modular
created an engaging film that helps class    the Emory University Applied Labo-               BSL3 lab. A primary reason Iowa State
participants retain the training concepts.   ratory Emergency Response Training               University chose to follow a modular
The film features an employee work-          (ALERT) and Behavioral-Based Bio-                approach was funding. Due to security
ing alone in a lab who causes a chemical     safety Training Program identified pro-          and space availability, a site was identi-
spill which begins a series of emergency     found results in how training effects            fied adjacent to other research facilities
events. The class involves group discus-     workforce risk perception. This program          that could be developed. This session
sions emphasizing the topics regarding       will share results and encourage leaders         will present several lessons learned from
scenes and characters from the film to       to begin evaluating existing safety pro-         design to finally working at the bench.
emphasize training concepts. Come to         grams to determine the effects of these
this session and learn about the making      programs on overall risk perception.
of this film.

16       Campus Safety, Health, and Environmental Management Association             n   58th annual conference    n   Minneapolis

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