TOWN OF WEST POINT Pursuant to Wisconsin State Statute 19.84, the town board of the Town of West Point held their regular monthly meeting on Thursday, July 8, 2009 at the West Point Town Hall. The meeting was published in the Lodi Enterprise, the Sauk Prairie Star, posted in the three designated places in the town and on the town’s web site. The town board meeting was called to order by Dean Schwarz-Town Chairman at 7:30 p.m. The town board members present were: Dean Schwarz-Town Chairman, John Miller-1st Supervisor, Gordon Carncross-2nd Supervisor, and Matt Zeman-4th Supervisor. Also present was Edith EberleTown Clerk, Lonna Zeman-Town Treasurer, and Chuck Bongard-Town Engineer. Absent was Bill Niemi-3rd Supervisor. The Pledge of Allegiance was said. The minutes from the June 11, 2009 town board meeting were emailed and/or given to each town board member prior to the meeting. A motion was made by Gordon Carncross to approve the June 11, 2009 minutes with minor corrections, 2nd by John Miller - motion carried. The following correspondence was received: Minutes from the Lodi Area Emergency Medical Service from June 1st and June 18th meeting; Materials from Lodi Area Emergency Medical Service on proposed rate changes for budget 2010; Information from DNR on Gypsy Moth; a CD version of the Recommended Town of Lodi Comprehensive Plan 2030; Letter from Department of Workforce stating that the Unemployment Insurance Account has been closed; Letter from MSA to Scott Construction on Awarding Seal Coating contract; Letter from WI Department of Revenue on allowable tax levy; Minutes from Lodi Area Fire District that was held on June 18, 2009; Letter concerning Fire Station Construction Grant; Emails from Rep. Keith Ripp on the Budget and Update; Waste Management Solid Waste and Recycling Report from June, 2009; Minutes from Sauk Prairie Ambulance Commission that was held on May 28 th June 4, 2009; Copies of invoices for fuel from the Crystal, Fish, Mud Lake District; the Tax Levy for 2010 is 3%; Copy of a petition concerning County Highway V Curb and Gutter project; copy of a Letter from the Town of West Point that was sent to Crystal Lake RV Resort on damage to Gannon Road; a notice of foreclosure for 2006 property taxes for Mathilda, Donald and Diane Gastrow
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(3 parcels – 100 acres) and Fish Tales Properties; a report of Identifying Patterns in Three Rural Wisconsin Townships; the Town of West Point has received copies of the adopted Outdoor Open Space and Natural Area Plan (the plan will be on the town’s web site); and a Letter of Support was received from David Padley representing the Fish, Crystal, Mud Lake District asking the Department of Natural Resources to do a study on what can be done to alleviate the problem and improve the entire lake ecosystem so the Lake District can apply for a planning grant – the town board signed the Letter of Support. Lonna Zeman, Town Treasurer gave the following report: General Fund as of June 30, 2009 - $90,395.28; Park Fund $3,435.76 ($3,133.77 is in the LGIP account and $301.99 in Amcore account); Historical Society $1,659.80; and LGIP Savannah Tree account is $2,075.58. The treasurer and clerk balanced the bank accounts for the month of June. A motion was made by Gordon Carncross to accept the Treasurer’s Report as presented, 2nd by John Miler – motion carried. The bills were reviewed by each town board member prior to the town board meeting. A copy of the bills, deposits and budget for 2009 were given to each town board member for their information. A motion was made by John Miller to pay the bills that were presented, 2nd by Bill Niemi – motion carried. Citizens Input – Jim Stanczak and George Wirtanen both live on Trails End would like the town board’s support to have a pile of rocks which is located in Lake Wisconsin (near there homes) marked with 3 buoys. Mr. Stanczak has contacted the DNR and has not heard back. Chairman Dean Schwarz stated the he would work with Mr. Stanczak, George Wirtanen and the DNR to see if the rock pile can be marked. Michael Zander from Energies Direct LLC did a 20 minute film presentation on biogas digesters for farm manure. The manure from 4 cows can produce electricity for 1 home, 24/7, 365 days a year and 300 cows would produce enough electricity for approximately 75 homes, 24/7, 365 days a year. Chairman Dean Schwarz presented Patti Gottschall Schuknecht with Citizen of Year certificate for her interest for the history of and the genealogy of former residents of the West Point Area. Joan Ryan
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representing the Historical Commission spoke on how Patti Gottschall Schuknecht has help by sharing her research and knowledge for future generations to enjoy. A short break was taken for cake and coffee. A motion as made by John Miller to postpone picnic tables in Ryan Park, 2nd by Matt Zeman – motion carried. It was brought up to the town board of purchasing a lawn mower or hiring the lawn mowed at the Transfer Site. 4th Supervisor Matt Zeman stated that Ken Ryan would mow the Transfer Site for $30.00 a time and would only mow as needed. Scott Ness stated that at the present time he would not be interested in mowing the Transfer Site but maybe in a couple of years. After more discussion a motion was made by Gordon Carncross to hire Ken Ryan to mow the Transfer Site at $30.00 a time and only as needed, 2nd by John Miller – motion carried. Mowing the sides of the driveway to the Transfer Site was discussed and a motion was made by Matt Zeman to have Robert Davis mow the sides of the driveway to the transfer site 2 to 3 times a year at the same time he mows the town roads, 2nd by John Miller – motion carried. The Town Clerk, Edith Eberle presented the town board with copies of Resolution No. 7-8-09 for 2010 Census. The resolution states the Town Board recognizes the importance of the 2010 Census and agrees to form a Complete County Committee with the City of Lodi, and Town of Lodi. A motion was made by Matt Zeman to approve the Resolution 7-8-09 for 2010 Census, 2nd by Gordon Carncross – motion carried. The current Letter of Credit in the amount of $16,599.41 for Savanna Ridge expires July 19, 2009. A letter from Chuck Bongard, Town Engineer stated that he had inspected the public improvements for Savanna Ridge and found that they were completed satisfactorily. In the Amendment to the Covenants it is stated that additional inspections and treatment are to be done on the 2 large oak trees for the next 5 years. There is a Savanna Ridge tree fund in the amount of $2,075.58. A motion was made by John Miller to reduce the letter of credit for Savanna Ridge to $7,500.00, 2nd by Matt Zeman – motion carried.
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A request from Charter Communications and TelOptic Cable Contracting Services asking permission to place a new service line at N2211 Pustaver Road by Directional Boring and placing a 1” pipe at an approximated depth of 36 inches or greater. The drop service will be placed from ped to residence at a depth of 8-12 inches deep. A motion was made by Matt Zeman to grant permission to place a new service line to the residence at N2211 Pustaver Road, 2nd by John Miller – motion carried. A motion was made by Dean Schwarz to remove Abandoning of Single Purpose Town Roads from the agenda, 2nd by Gordon Carncross – motion carried. Columbia County Highway has paved Ferry View Circle but Mr. Roger Taylor at N2262 Ferry View Circle has concern that his driveway and Ed and Ted Rosenow (N2266 Ferry View Circle) was not connected to the new pavement. Mr. Taylor presented the Town Board with pictures of the driveways and the pavement. There was discussion that the town would pay for the material and the Columbia County Highway pay the labor. A motion was made by Dean Schwarz to have Columbia County Highway connect the two driveway to Ferry View Circle, 2nd by Matt Zeman – motion carried. Chuck Bongard, Town Engineer presented the Town Board with 2 bids for paving McCubbin Lane. The bids are: Davis Construction – Section 1 up to railroad tracks is $8,950.00 and Section 2 to do the remaining road is $4,850.00 – a total of $13,800.00 D.L. Gasser Construction – Section 1 - $12,721.00 and Section 2 - $4,148.00 – a total of $16,869.00 A motion was made by John Miller to accept Davis Construction bid of $13,800.00 (doing the entire road) and Mr. Ed Hastreiter will pay $5,000.00 toward the cost of paving McCubbin Lane, 2nd by Gordon Carncross – motion carried. Chuck Bongard, Town Engineer presented the town board with a road budget update. Revenues is $139,841.32 Projects – East Lake Drive & Ferry View Circle - $134,882.13 Lake Drive & Gastrow Patches - $33,179.05 McCubbin Lane $13,800.00 minus $5,000.00 Total Projects $176.861.18
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Maintenance – Crack fill Gastrow Road - $9,000.00 O’Connor Road - $5,400.00 West Point, Reichmann, Crestview - $5,000.00 Town Hall Parking Lot - $75.00 Reynolds Road - $4,000.00 Lovering Road - $950.00 TOTAL CRACKFILL - $24,425.00 Seal Coat Gastrow Road - $30,392.50 O’Connor Road - $13,044.00 West Point, Reichmann, Crestview - $16,100.00 Additional Seal Coat - $27,000.00 TOTAL SEALCOAT - $86,536.50 TOTAL SHORTFALL (Borrowing) – (-$147,981.36) A motion was made by Matt Zeman to borrow $150,000.00 from the State Trust Fund for a term of 10 years and not to do the additional seal coat at cost of $27,000.00, 2nd by John Miller – motion carried. Putting town road for snow plowing out for bid for 2009-2010 was brought up to the Town Board for consideration. Chuck Bongard, Town Engineer present the Town Board with copies of a proposed bid request and map for snow removal of town roads for consideration. Chuck Bongard presented a map showing his suggestions for plowing town roads as follows: Subdivisions to bid out Connector roads to be done by Columbia County Highway th 4 Supervisor Matt Zeman stated that he feels Columbia County Highway over charged the Town of West Point this year and he would like to save the town some money by putting all town roads and subdivision out for bids. The Town of West Point could do a contract with a one year trial basis and if approved by the town board could be extended for more years. A motion was made by John Miller to bid the town roads both ways: 1. All Town Roads 2. Subdivisions Only nd 2 by Matt Zeman – motion carried. Lonna Zeman, Town Treasurer had contacted Community Business Bank about the Town of West Point changing banks. If the town goes with Community Business Bank we would have two accounts (money market and
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checking) and would transfer money from money market as needed when checks are written. They are insured with the FDIC for $250,000.00, insured by the state for $400,000.00 and at tax time when the town has over a million dollars they would pledge assets to cover the short fall. Lonna also suggested taking the park fund out of the LGIP and putting it in a CD. A motion was made by John Miller to get a quote from Prairie du Sac Bank, 2nd by Matt Zeman – motion carried. A motion was made by Matt Zeman to get 2 bids for replacing the fluorescent can lights in the meeting room to track lighting, 2nd by John Miller – motion carried. Chairman Dean Schwarz has talked to Bill Casey from Columbia County Solid Waste which we have a contract with to run our transfer site and he feels a second person is not needed at the transfer site. The people running the Transfer site are Columbia County employees not town employees. A motion was made by Matt Zeman to rescind having a second person at the transfer site for the months of June, July, August and September, 2nd by John Miller – motion carried. Saturday, July 18th Dean Schwarz and Matt Zeman will view the Transfer site. A copy of the Inter-Municipal Agreement between the City of Lodi, Town of Lodi, Town of West Point, Lodi Area Fire Department and the Volunteer Lodi Area Fire Department was given to each town board member for the review. Chairman Dean Schwarz stated that one attorney is reviewing the agreement and then the other town’s attorney will be reviewing. A motion was made by John Miller to postpone the InterMunicipal Agreement, 2nd by Matt Zeman – motion carried. A motion was made by Dean Schwarz to remove parking on Town of West Point Public Boat Landings from the agenda, 2nd by John Miller – motion carried. Chairman Dean Schwarz stated that he had talked to the Wisconsin Towns Association attorney and no sign can be placed in a town right a way without permission of the land owner. The town board had concerns with the maintenance and liability. Chuck Bongard, Town Engineer is going to find an Ordinance about having signs in the road right-a-way and bring to
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the August meeting for the town board to review. A motion was made by John Miller to postpone signs in town road right-a way, 2nd by Matt Zeman – motion carried. Dean Schwarz gave a progress report on previous action items. 2nd Supervisor Gordon Carncross reported that the Plan Commission has not met. Do to the absence of 3rd Supervisor Bill Niemi there was no Town Park Committee report. Do to the absence of 3rd Supervisor Bill Niemi there was no Sauk Fire Department report. 1st Supervisor John Miller has given the town board member copies of Sauk Ambulance Committee May 28th and June 4th meetings. 4th Supervisor Matt Zeman stated that he has no additional information on the Transfer Site. Doug Richmond Columbia County Supervisor was not present – no report. The next town board meeting will be on Thursday, August 13, 2009 and on the agenda is: Changing Banks for the Town of West Point; Proposal for replacing fluorescent can lights in meeting room; Purchase of Picnic Tables in Ryan Park; Inter-Municipal Agreement between City of Lodi, Town of Lodi, and Town of West Point, Lodi Area Fire District and Volunteer Lodi Area Fire Department; Signs in Town Road Right-A-Way; County Highway V (Kurt Dey); Appoint New Agent for Crystal Lake Campground; Appoint Committee to Continue Outdoor Open Space and Natural Area Plan; Committee Reports and any other business that may be legally added to the agenda. A motion was made by John Miller to adjourn the July 9, 2009 town board meeting at 10:17 p.m., 2nd by Matt Zeman – motion carried. Respectfully Submitted By
Edith K Eberle
Town Clerk
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