Simplifying procurement with Government Procurement Service
a complete tool kit.
There are certainly
times when a full tender
process is what you need,
but if you are looking for
proven technologies, this
is a highly effective way
of finding them. It is a
and effective way
Government Procurement Service (GPS), formerly Buying Solutions and the
OGC, was established to help public sector bodies find a way through
the complex European laws on procurement by centralising spending on Marcus Hobbs at Compass
Point Business Services
common goods and by doing so, cut down the time and cost associated
The EU Procurement Regulations are designed to encourage competition and innovation,
however, in certain cases they can result in lengthy and complicated purchasing processes. GPS
aims to identify certain categories of goods and services that could be procured at a national level
and reduce some of this burden.
Capita’s software services division has been awarded the
following Lots and Frameworks:
Framework RM865: Local Government Software leisure related software application solutions
Applications Solutions • Lot 7: Communities - social housing software application
• Lot 1: Management and Finance – revenues, benefits and solutions
finance software application solutions • Lot 9: Environment and Public Protection - highways and
• Lot 2: Management and Finance – performance transport software application solutions.
management, planning and decision making software
application solutions Framework RM713: Software Application Solutions
• Lot 3: Social Care and Education - social care related • Lot 1: Bespoke Applications,
software application solutions • Lot 4: HR, Finance, Procurement, Transactions Management
• Lot 5: Social Care and Education - libraries, museums and and ERP Solutions.
Best practice procurement
“GPS enabled us to purchase software for the new shared service
Suppliers are only admitted onto GPS Frameworks following within a couple of months, which was half the time of the normal
a full EU procurement tender based on quality and price. The tender process. If it was not for GPS, we would have been unable to
Framework is then made available to central government meet the targets we needed to achieve.”
departments and other public sector bodies from which to
Cutting costs and getting value for money
Compass Point Business Services (a shared service established The shorter timescales can mean using GPS saves money
by the South Holland and East Lindsey District Councils) used in administering the tender process. Competitive rates
the Framework to purchase a number of Capita’s software have already been secured from businesses to ensure value
modules, including their revenues and benefits system. Marcus for money.
Hobbs, transformation lead at Compass Point Business Services,
explains the process: “Working for a comparatively small authority, we benefit from
the economies of scale that have been negotiated into the
“Suppliers are pre-qualified so it is simply a question of framework agreements. If we were going out ourselves as a small
identifying the right Framework for your needs. You then publish organisation with no more than 500 users, we would not get
notice of your requirements and receive expressions of interest the same commercial rates as we do through GPS,” says Paul at
from businesses. Christchurch BC.
“We invited suppliers in on one day and elaborated our needs. This Jane Lubbock, head of business improvement at Oxford City
helped us quickly identify suppliers who were keen to work with Council, used GPS’s framework to re-tender the council’s rents
us. We could then evaluate written responses and make a choice and revenues application: “Through GPS we were able to procure
within a set timeframe. an upgrade to our software. This is a key system for the council
and the ability to procure and implement an upgrade needed to
“The great thing is that the whole process from beginning to end be done without affecting the delivery of the service. Using GPS
is pre-defined for you, conforming to best practice so you can be frameworks we were able to re-tender and renegotiate a new
assured that you have followed the correct procedure legally.” contract with Capita, which included several new modules at an
extremely competitive price.”
Keeping it simple and saving time
The simplicity of the system and the pre-selection process
means procurement is faster and tendering is more targeted. All GPS commercial procurement solutions are compliant with
the new EU procurement directives, as well as UK procurement
This was the experience of Christchurch Borough Council and regulations. Pre-agreed terms and conditions offer local
East Dorset District Council. After receiving a challenging audit, authorities sound contractual safeguards.
they used GPS when they made the decision to move quickly to
a shared service model in their housing department. “The fact that there is a standard contract, which is legally
compliant, helps save time,” agrees Paul at Christchurch BC.
Paul Downton, information manager at Christchurch BC
explains, “We had a very tight timeframe of six to nine months A complete purchasing solution
to get this up and running with many complex decisions to make.
One of these was which software would support our new shared In 2010-11, GPS managed £7.6bn of procurement, delivering
service. A traditional tender process would have taken too long if significant and sustainable cost reductions to the public sector.
we wanted to meet our projected start date.” As budgets and staffing continue to be squeezed it is likely the
trend for simplified procurement will continue, if not increase.
The quickest route to market was to go through GPS. After
asking businesses on the Local Government Software “GPS provides a complete tool kit. There are certainly times when
Application Solutions Framework to tender, the authority a full tender process is what you need, but if you are looking for
purchased Capita’s OPENHousing housing management proven technologies, this is a highly effective way of finding
software system. them. It is a quick, efficient and effective way of purchasing,” says
Marcus Hobbs at Compass Point Business Services.
To find out more about Capita and Government Procurement Service, please visit our dedicated webpages:
Or contact us: email@example.com • 08701 631800