CITY GOVERNMENT
OFFICIAL PROCEEDINGS OF CITY COUNCIL MARCH 26, 2009 SAVANNAH, GEORGIA
The regular meeting of Council was held this date at 2:00 p.m. in Council Chambers of City Hall. Alderman Clifton Jones introduced Reverend Cory Brown of Second African Baptist Church led the prayer before the city council meeting of March 26, 2009, followed by the Pledge of Allegiance to the Flag. The minutes from the meeting of March 12, 2009, the Summary minutes of the Stimulus Workshop and City Briefing were deferred upon motion of Alderman Jackson, seconded by Alderman Osborne and carried. Alderman Johnson stated before the City Council meeting on this morning the Savannah City Council went into an Executive Session to discuss personnel and real estate. No votes were taken and upon motion of Alderman Johnson, seconded by Alderman Jones and carried, Mayor Johnson was authorized to sign the affidavits and resolutions. (SEE“RESOLUTIONS”).
PRESENT:
Mayor Otis S. Johnson, Presiding Mayor Pro-Tem Edna B. Jackson Alderman Tony Thomas, Chairman of Council Alderman Van Johnson, II, Vice-Chairman of Council, Aldermen Larry Stuber, Clifton Jones, Jeff Felser, Mary Osborne and Mary Ellen Sprague City Manager Michael B. Brown City Attorney James B. Blackburn Asst. City Attorneys William W. Shearouse and Lester B. Johnson, III
ABSENT:
PRESENTATIONS
Mayor Johnson welcomed members of the City of Savannah’s Thrive Committee concerning their participation in the worldwide Earth Hour event to be held on March 28, 2009.. He stated we have just experience another milestone to moving our community forward turns working in area of sustainability. Present today is a group of very enthusiastic City staff who are working to help save the environment. Mayor Johnson asked that they come forward to to talk about the event. Mrs. Rachel Smithson stating what the City of Savannah main mission with the Thrive initiative is to achieve the Governor’s energy challenge which is a 15% reduction of in our carbon footprint by the year 2020. The following employees introduced themselves: Carliss Bates, Joy Kerkhoff, Saja Aures, Sara Barlow, Sean Brandon and Mark Nelson. Ms. Smithson invited Council members and the City of Savannah to participate in Earth Hour which occurs this Saturday, March 28, 2009 from 8:30am to 9:30 pm. It is
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intended to raise awareness about climate change and energy conservation. For that one hour, between 8:30 to 9:30 citizens across the globe will turn off all non essential lighting. Millions of homes are expected to go dark during earth hour, as well as major landmarks including Great Pyramid of Giza and Eiffel Tower in Paris. Here in Savannah, City Hall will go dark during earth hour and we will be joined across the river by the Western Harbor Resort, by turning off their exterior lighting and provide candle lit dinners in awareness climate change. The Johnson business center on Bryant Street, which is, to my knowledge is the tallest building here in Savannah will also turn out their exterior lights. While earth hour is a largely symbolic event, Savannah has taken a number of real actions through thrive initiatives to adjust climate change. We have formed groups that are exploring ways to make our building more energy sufficient, to improve fuel efficient vehicle fleet, to contribute to paper consumption and to make our community more pedestrians and bicycles friendly. Mayor Johnson thanked Ms. Smithson and the City employee added that this is a good move for all of us. City Manager introduced key people who had a role, in making for a very safe and successful St. Patrick’s Day. Mayor Johnson stated he received compliments on the celebration and the credit goes to the City Manager and staff. City Manager Brown thanked the Mayor and introduced various bureaus representatives who came forward to be recognized as follows: Water & Sewer, Leisure Services, Maintenance and Public Development. The City Manager pointed that the City Savannah may get recognized this year for being one of the largest parades and events. He added that their job was to make sure it is fun and safe which is made possible by the City staff working around the clock. Sanitation and the Police Department have especially worked hard and he is proud to be a part of their team. I was out there with them myself but not as long as they were. Those who made their presence known were Marty Johnson, Chief Berkow, Buddy Clay and Chris Verene There were others, who were trying to make sure everything was safe, clean, and fun and we want to them to know we appreciate the extra effort to do a good job. The Mayor and members of Council again thanked the City Manager and staff.
LEGISLATIVE REPORTS
As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of the licenses and upon motion of Alderman Jackson, seconded by Alderman Jeff Felser and carried, they were approved:
Michael D. Awad for Savannah Liquors, Inc., d/b/a Savannah Market, requested a beer and wine (package) license at 130 E. Victory Drive, which has a 2008 beer and wine (package) license and is located between Abercorn and Drayton Streets in District 5. (New business.) Alderman Jones states he received an email from Ms. Molly Dotson, in reference to the liquor license and the gas pump. Can you explain how these things interact together? If you have a package store then
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you shouldn’t have a gas pump. What I don’t understand is the gas pump should be removed before the license is issued. City Manager responses I don’t believe so. I don’t think it is a liquor store. It is a beer and wine package license. Mr. Buddy Clay states allow me to explain the confusion. At one point this business owner made to discussion to seek having a beer, wine and liquor package license at this location. In fact, he went to zoning for approval. The business owner decided that was not what he wanted to do. He then decided he operate strictly as a convenient store with gas. I think it was a lot of restrictions he was not aware of that would have taken place of when he switch to a package store because he would have been very limited to what he could sale. Mr. Clay said that it was his understanding and he spoke with Ms. Mobley about this several weeks ago and he change his business plan even though he got zoning approval. He can operate this convenient store just like it been there with beer and wine by the package. Alderman Jones then asked that if Council were to act on this today that they can feel certain that they would not be failing? The City Manager then responded by saying that he can only operate in consistent with this license. Buddy Clay then said that that state will only issue him a beer and wine license, and he will have to make significant changes in order to operate and sale liquor at this business. At that time Alderman Johnson made the motion for approval of the license, seconded by Alderman Jackson and the motion carried. Jeffery Scott Burcham d/b/a JJ Bonerz, LLC, requested a liquor, beer and wine (drink) license at 11 W. Bay Street, is located between Bull and Whitaker Streets and had a 2008 liquor, beer and wine (drink) license with Sunday sales in District 1.
Roshan Patel d/b/a Jay Shri Mahaa Kali Maa, Inc., requested to transfer a beer and wine (package) license from Mitul B. Patel d/b/a Eisenhower B.P. Inc. at 2010 Eisenhower Drive, which is located between the Truman Parkway and Skidaway Road. The B-C (Community Business) zoning permits the sale of beer and wine by the package when incidental to other principal retail use.
Shelley S. Smith for Governor Chapman Properties, LLC d/b/a Sol, requested a liquor, beer and wine (drink) license with Sunday sales at 1611 Habersham Street, which is located between 32nd and 33rd Streets in District 1. Subject to compliance with all zoning requirements. Hang Thu Thi Ta for HTA Company, Inc. d/b/a TA CA Restaurant, requested a beer and wine (drink) license with Sunday sales at 513 E. Oglethorpe Avenue, Suite A, which is a new location between Price and Houston Streets in District 2. (New location.) Use (65a) permits a sit-down restaurant, including the serving of beer, wine and other alcoholic beverages, provided the restaurant fronts onto an
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arterial street, the sale of alcoholic beverages is restricted to the hours between 10:00 a.m. and 12:00 midnight, and no display or advertisement for the sale of alcoholic beverages shall be visible from the exterior of the structure.
Denise L. White Pipkin for Sweet Melissa’s, LLC, d/b/a Sweet Melissa’s I, requested a liquor, beer and wine (drink) license at 35 Whitaker Street, which is a new location between Congress and Broughton Streets in District 1. (New location. Continued from February 26, 2009. See attached memos and letter.) Approval on the conditions that the applicant serves alcohol with food inside her business; does not operate as a bar, advertises and presents her business as a restaurant activity, operates in a manner that does not encourage pedestrian loitering and stepping into the street, and discourages customers from littering the sidewalks and streets. The City Manager stated that this license holder has been before council before for review of this license this location is at the southwest corner of Congress and Whitaker Streets. The reason he asked for Council to review this one is germane and the other is not germane in turn of the license or the pedestrian issues at that location. There are some but they are not exclusive to this location. I asked the citizens office to organize the neighbors in that area and it has already been organized because it is part of the Ellis Square project. The restaurant owners, the retailers, and various others came up with improvements for pedestrian safety. The good news is that at that location it is very busy. It is busy most of the day and the afternoons. It is definitely busy during the evening
and night. We will work with Ms. Pipkin and others to have pedestrian safety. I recommended that we set the issue aside, the real issue I brought before you is that we were concern especially Revenue. The way this business has principally operated. It is an eat in restaurant or take out type of restaurant and this restaurant sits eighteen. I met with the applicant to make sure that they were not going to just sale alcohol and immediately exit the establishment. I wanted to be sure they would not be drinking in the streets. I don’t want to single them out but whenever we have an applicant with external activities outside it can end up as a problem. The City Manager stated he did meet with Ms. Pipkin and her legal counsel Travis Windsor who is present today. He said that he did receive a letter from them which he would like to enter into the minutes. The letter stated they understand the license is to sale alcohol beverages with meals. It is their intent to sale alcohol with meals and to serve it in the establishment. It is not their intent to sale alcohol and immediately exits the door. Like other establishments have the legal right to utilize to go cups, it is not our intent to sale alcohol to out the door. Ms. Pipkin gave us reassurance and I recommend you and the City Attorney to hear the petitioner and get her ensures for the record and grants the license. Mayor Johnson stated that this is a public hearing and anyone who wanted to speak on this at
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this time should come forward. At that point Mrs. Pipkin’s Attorney, Travis Windsor introduced himself and began speaking by stating that Mrs. Pipkin intent in seeking this license is not to operate as a bar or a to go cup business. Mrs. Pipkin’s intention is to operate as a restaurant that also serves alcohol. This is how she is going to market herself and place herself amongst the competitors. There is a bar next door so there is no reason to have one in her location and she does not plan to compete with the bar. She plans to market and advertise herself as a restaurant to seek that type of cliental. We are not going to encourage sales of alcohol to go or encourage any type of loitering outside the restaurant. We don’t want to encourage any type of loitering that will spill into the traffic flow. We are willing to work with the city as I told Mr. Brown yesterday; we are here to help solve the problems. Alderman Johnson said that this is in his district and he received letters from concerned residents that he believed are legitimate. It is limited seating in the restaurant and people are going to move around. The liter that will generate from that he said the he will trust Mrs. Pipkin will be a good corporate neighbor to the individuals that live in that area. The other issue that Alderman Johnson addressed was the council members’ pictures in the window of the establishment. He said that this is not the way to do business you can go through the proper channels. The council members work hard in the position to be humiliated and if you are going have our faces asked the question was there only eighteen seats in the restaurant? Mrs. Pipkin replied by saying right now it is more than eighteen and she doesn’t have a large space and not many customers at one time. Previously, the part about the "to go" business, we do have a lot of customers who take the food to go and they are expanding our business. Alderman Osborne then asked since a volume of your business is takeout you do not take out the beer and wine? Is that correct? Ms. Pipkin replies yes. Attorney Blackburn states for the record that Mrs. Pipkin did understand the problem and that she revised her business plan for the operation of this business and the City Manager has now approved this. Mrs. Pipkin’s Attorney responded by saying yes this was correct and a new business plan was submitted after meeting with Mr. Brown on yesterday. At that time Mayor Johnson stated that he would entertain a motion. Alderman Felser stated that he moved to close the hearing, seconded by Alderman Stuber and the motion carried. Alderman Jackson then made the motion for approval of the alcohol beverage application, seconded by Alderman Thomas and the motion carried.
PUBLIC HEARINGS
Savannah Gardens Neighborhood Urban Redevelopment Plan. A public hearing on the proposed Savannah Gardens Neighborhood Urban Redevelopment Plan. This hearing is necessary under State of Georgia urban redevelopment law for the City of Savannah to adopt the Plan and to declare the Savannah Gardens neighborhood an Urban Redevelopment Area. Adoption of the Plan and this designation are important to a low income housing tax credit application that is being prepared to fund Phase-I rental housing
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development in the new Savannah Gardens development. The Plan essentially calls for the redevelopment of the current Strathmore Estates Apartments in accordance with the Savannah Gardens PUD (Planned Unit Development) and Master Plan adopted by City Council at its meeting on March 12, 2009. City Manager Brown stated that the Savannah Gardens area is critical for us and the City has taken a number of steps to the neighborhood revitalization. Including the purchase and rezoning the property. Today’s hearing is about the neighborhood revalidation and this is an important to step, but we must do this so that we can go through the process of having the redevelopment powers in this area. It will also allow us to file for to file for tax credits and other various federal applications. The Council has seen the details of the site plans having to do with the streets, lanes and play grounds. This will not be re shown but we must know if we have any public comments on this redevelopment plan. There are several items under resolutions that are associated with this hearing. Mayor Johnson then announced that this was a public hearing on the redevelopment of Savannah Gardens and if there is anyone here to speak they may do so at this time. Attorney Blackburn then stated for the record that the public hearing is to develop the comments in the neighborhood and the over all plan. Submitted was the proposed plan with the various requirements and specific findings state that the neighborhood is appropriate for the proposed plan and the resolution will state that is consistent with the communities’ comprehensive plan and this will provide maximum opportunity for revalidation and rearrangement of the area by private enterprise. Non Profits are considered corporations and they are private enterprises, and all the relocations requirements are included in the plans and we are of course relocating many of the exciting tenants. The resolution will say that you have made these specific findings and that you have been submitted much of the information through brochures and the total plan. You can make these findings in the resolution that you have done so. Mayor Johnson then stated that the Counselor put the necessary stipulations in the records and will he entertain a motion at this time. Alderman Thomas made the motion to close this hearing, seconded by Alderman Stuber and the motion carried.
RESOLUTIONS
Savannah Gardens Neighborhood Redevelopment Plan and Urban Redevelopment Area Designation. A resolution to adopt the Savannah Gardens Neighborhood Redevelopment Plan and to designate the Savannah Gardens neighborhood as an Urban Redevelopment Area. Recommend approval. City Manager Michael Brown stated that the public hearing was necessary for the adoption of this plan. The complete plan is one of the best designed engagements which we have had a number of hearings. Since we have had a formal public hearing we now need to adopt this resolution designating this as a redevelopment plan and area. Alderman Jeff Felser then made the motion to move for approval of this Resolution, seconded by Alderman Thomas and the motion carried.
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Property Acquisition for the Savannah Gardens Neighborhood Redevelopment Plan. A resolution to authorize exercising the power of eminent domain for the acquisition of real property in furtherance of the Savannah Gardens Neighborhood Redevelopment Plan. Recommend approval. Alderman Osborne made the motion to approve this resolution, seconded by Alderman Stuber and the motion carried. Supplemental HODAG Loan to CHSA Development Inc. A resolution to authorize CHSA Development Inc. to borrow funds from the City of Savannah for the purpose of reducing it first mortgage loan and increasing its working capital for Strathmore Estates Apartments. The $2.4 million HODAG loan shall have the following terms: $2,400,000 loan amount, 0% interest, 5 year term, no monthly payments, and repayable at the sale of the property unless otherwise approved by the Mayor and Aldermen of the City of Savannah. The City Manager recommended approval for this resolution because he stated that whenever you purchase property you have to have a financial plan in place as well. We have come through this process and presented this publicly and as well to Council as apart of this is to use CHSA as immunity and there partners with a development team along with Mercy Housing. Part of the financial plan was to use previously and available HODAG, which is basically the U.S. Department of Housing of Urban and Development Funds, which we have available to make use of those funds for a portion of project financing for a loan. We have specified this is a $2.4 million dollar loan with zero percent interest for a five year term and it is repayable at the time the property is developed and sold. If we go beyond this or have any other change in term we would bring this back before Council. Alderman Mary Osborne then made the motion to approve this loan, seconded by Alderman Jackson and the motion carried. Alderman Jackson made a motion to approve the HODAG supplement loan seconded, by Alderman Felser and carried. City of Savannah Top Priority Transportation Projects. A resolution to pursue local priority transportation projects for federal stimulus funding through the Georgia Department of Transportation (GDOT) Phase II allocation process. GDOT will receive $931,585,680 of transportation stimulus funding that will be allocated in two phases. The GDOT Board allocated $512 million to 135 projects statewide, three of which are state priority projects located in West Chatham County, District 12 on March 20, 2009. None of the City of Savannah’s or Chatham County’s high priority transportation projects were approved for Stimulus Funding as GDOT Phase I projects. The remaining $419 million of transportation stimulus funding, plus any additional funding appropriated as part of the President’s Stimulus Package, will be allocated by the GDOT Board in May 2009. The City does not currently have a voting member representing District 1 on the GDOT Board to advocate for stimulus funding for local high-priority transportation projects.
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The City has four high-priorities, local transportation projects totaling $38,105,000 that meet or will meet federal requirements for stimulus-funded projects by May 2009:
1. 2. 3. 4.
President Street widening ($36 million), West Gwinnett Street Curve Reconstruction ($155,000), Anderson Street Curve ($350,000), Bridge Rehabilitation Projects ($855,000)
Council’s adoption of the City of Savannah Top Priority Transportation Projects will provide an official list to effectively advance local projects to the GDOT Board and State Representatives for federal stimulus funding consideration. Recommend approval. City Manager states Mr. Mayor this item has been added to the final agenda to be timely. It is the City of Savannah’s top priority transportation projects. In several of the city council workshops the council reviewed and adopted a plan for the stimulus package. In case of the transportation projects we will not be the only applicant. We would have to do this through our local MPO, which we call cord. We also need the support of the GDOT. The GDOT will receive about seven hundred million dollars from the stimulus funding grant. My concern is we don’t have district representation for part of our area and Chatham County. There is competition state wide and we did meet with the very helpful and graceful accommodating chairman Bill Corpey. The chairman of GDOT and he expressed his support for us. However, we have to sure to get some of our projects out there especially President Street. There are will strong competition and Truman was to large of a project and President Street is just right. We ask that you put in a resolution so that we can convey to the GDOT staff, board and chairman to continue our efforts to go get these funds. A question was asked by Alderman Osborne if the GDOT won’t give us the funds, where would we get the funds from. We will go where ever we possible can. I think this is a perfect stimulus project because of the public safety and drainage all the transportation improvements. We are asking for your resolution of support so that next week we can present this to the board, DOT staff and our legislative delegation. Alderman Felser states I want the public to understand and also I want to reiterate that I don’t think this decision was any reflection of a lack of leadership on our city manager, mayor, or chairman Pete Liakakis. It is just disappointing that the GDOT did not see fix to include any of Savannah or Chatham County high priority transportation projects on the stimulus funding list. Where they are more than happy to rely on, what we do on the ports. The economic engine we run here in Savannah with our roads. It will be wise for them to invest in Savannah and Chatham County. I like in this resolution perhaps Mr. City Manager, it may help with the President Street widen, if would remind them this is a hurricane evaluation route and that is a benefit to our citizens and the entire state of Georgia. How important it is to our safety. The city manager replies we will do so. Alderman Felser adds at some point we need to address why we don’t have a district one representative on the board because it was surely lacking.
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Alderman Osborne stated that it was her clear understanding that the DOT funding was allocated by city and wanted to know why the City of Savannah did not receive any monies. The City Manger stated that that was a good question and will follow up on this. He also stated that allocating this, it was treated just like our normal funding and it is ultimately the states decision. At that point Jennifer Payne answered a couple of Council’s questions and began stating that our metropolitan planning organizations which includes Chatham County and the municipalities within it, will receive a formula allocation of about $7 million dollars. Part of the $930,000,000.00 that the state received from the stimulus funding for transportation projects is allocated by formula to wither metropolitan planning organizations or those populations over 200,000 or smaller areas. The big bulk is discretionary funding, which means that the GDOT can allocate that to which ever projects on their list as recovery projects. Alderman Jackson then stated that the concerns of the NLC were that the funds were not going to be given to the smaller communities and we are not being recognized. Alderman Osborne stated that we need to make our concerns know to Washington and rock the vote. Jenny Payne then broke down the days and goals of the GDOT Boards Members and staff. Alderman Johnson then made the motion to move for approval of this project and seconded by Alderman Felser. Then the motion was amended by Alderman Johnson, he stated moved to approve the resolution with the carrying out that it be forwarded to GMA, the NLC Board , our Congressional representatives and as well as the Chatham County Commissioners, and seconded by Alderman Stuber. The motion carried.
TRAFFIC ENGINEERING REPORTS
No Parking, Pearl Street. The Zoning Administrator has requested that parking be prohibited on both sides of Pearl Street (W. 46th Street) between Montgomery Street and the dead end at Guerry Lumber. The Traffic Engineering Department investigated the situation along Pearl Street, and found that the width of the roadway is only 26 feet. When vehicles are parked in a concentrated area along both sides, this reduces the travel lane to ten feet or less, and makes it difficult for fire and emergency vehicles to respond to the area. Auto repair shops are improperly using the City right of way for vehicle storage and repair. Furthermore, some vehicles park obstructing the business driveway. There are several residential properties along this street on the north side, but only one of these properties has a driveway available for off street parking. Therefore the department does not recommend restricting parking in front of the residences. The commercial properties have off street parking available. Recommend that parking be prohibited on the south side of Pearl Street, and on the north side from Montgomery Street eastward for one hundred feet. (See attached map.) Recommend approval. Alderman
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Johnson made the motion for approval, seconded by Alderman Tony Thomas.
ORDINANCES
Ordinance read in Council 26,2009, then upon unanimous second time, placed upon its upon motion of Alderman Jeff Tony Thomas and carried. for the first time, March consent of Council, read a passage adopted and approved Felser, seconded by Alderman
AN ORDINANCE
To Be Entitled
AN ORDINANCE TO REZONE CERTAIN PROPERTY FROM ITS PRESENT RM-25 ZONING CLASSIFICATION TO A RM-28 ZONING CLASSIFICATION; TO REPEAL ALL OTHER ORDNANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in a regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: The following described property be rezoned from its present RM-25 zoning classification to a RM- 28 zoning classification:
LEGAL DESCRIPTION
Starting on a point located at the intersection of the centerline of Abercorn St. and Dana Avenue, thence proceeding easterly along the centerline of Abercorn St. a distance of approximately 288 feet to a point, thence northerly along a line North 13 degrees 56 minutes East a distance of approximately 454 feet to a point, said point being the point of beginning; thence continuing northerly along a line North 14 degrees 10 minutes East a distance of approximately 1225 feet to a point, thence southeasterly along a line South 70 degrees 10 minutes East a distance of approximately 286 feet to a point, thence in a southerly direction along a line South 15 degrees 32 minutes West a distance of approximately 373 feet to a point, thence southerly along a line South 14 degrees 10 minutes West for a distance of approximately 932 feet to a point, thence northwesterly along a line North 72 degrees 12 minutes West a distance of approximately 174 feet to a point, thence northeasterly along a line North 13 degrees 37 minutes East a distance of approximately 50 feet to a point, thence westerly along a line North 76 degrees 36 minutes West a distance of approximately 67 feet back to the point of beginning. The property is further Number as follows: P.I.N: 2-0694-01-007 identified by the Property Identification
SECTION 2: That the requirement of Section 8-3182(f)(2) of said Code and the law in such cases made and provided has been satisfied. That an opportunity for a public hearing was afforded anyone having an interest or property right which may have been affected by this zoning amendment, said notice being published in the Savannah Morning News, on the 20th day of February 2009, a copy of said notice being attached hereto and made a part hereof.
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SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: March 26, 2009
Ordinance read in Council 26,2009,then upon unanimous second time, placed upon its upon motion of Alderman Jeff Tony Thomas and carried.
for the first time, March consent of Council, read a passage adopted and approved Felser, seconded by Alderman
AN ORDINANCE
To Be Entitled
AN ORDINANCE TO REZONE CERTAIN PROPERTY FROM ITS PRESENT R-4 ZONING CLASSIFICATION TO A PUD ZONING CLASSIFICATION; TO APPROVE A GENERAL DEVELOPMENT PLAN IN ACCORDANCE WITH SECTION 8-3031(D)(10(a) OF THE CODE; TO REPEAL ALL OTHER ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in a regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: The following described property be rezoned from its present R-4 zoning classification to a PUD zoning classification: LEGAL DISCRIPTION
Beginning on a point located at the intersection of the centerlines of Pennsylvania Avenue and Elgin St, thence proceeding easterly along the centerline of Elgin St. a distance of approximately 754 feet to a point on the centerline of Long Avenue extended the n Long Avenue, thence in a southerly direction along the centerline of Long Avenue extended then Long Avenue a distance of approximately 1645 feet to a point, thence in a westerly direction along a tine parallel to the centerline of Gwinnett Street to its intersection with the centerline of Pennsylvania Avenue, thence northerly along the centerline of Pennsylvania Avenue a distance of approximately 105 feet to its intersection with die centerline of Hale Street extended then Hale Street, thence westerly along the centerline of Hale Street extended then Hale Street to its intersection with the centerline of Vinson Street, thence in a northerly direction along the centerline of Vinson Street to its intersection with the centerline of Greenville Street, thence westerly along the centerline of Greenville Street a distance of approximately 396 feet to a point, thence in a northerly direction along a line North 20 degrees 48 minutes East a distance of approximately 1079 feet to a point on the centerline of Elgin St, thence easterly along the centerline of Elgin St back to the point of beginning. The property is further identified by the Property Identification Number as follows: P.I.N.: 2-0039 -02-005, 006 SECTION 2: That the General Plan in conjunction with the rezoning of the subject property pursuant to Section 8-303 l(D)(l)(a) be approved without variances, but in full conformance to all requirements of the Ordinances in such cases made and provided and with the following site conditions being made a part of the General Plan: That the rezoning be in conjunction with approval of the Master Plan and an ordinance to establish uses, development standards and procedures. SECTION 3: That the requirement of Section 8-3182(0(2) of said Code and the law in such cases made and provided has been satisfied. That an opportunity for a public hearing was afforded anyone having an interest or properly right which may have been affected by this zoning amendment, said notice being published in the Savannah Morning th News in the 20 day of February, 2009, a copy of said notice being attached hereto and made a part hereof.
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BIDS, CONTRACTS AND AGREEMENTS
Upon motion of Alderman Van Johnson, seconded Alderman Felser, the following bids, contracts and agreements were approved. Bedding Plants – One Time Purchase – Bid No. 09.015. Recommend approval to procure bedding plants from Oelschig’s Nursery, Inc. in the estimated amount of $97,000.00. The various bedding plants and tulip, caladium and daffodil bulbs are needed for plantings in parks and right-of ways by the Park and Tree Department. The bid was received February 17, 2009. This bid has been advertised, opened and reviewed. Delivery: As Needed. Terms: Net-30 Days. The bidder was: L.B. Oelschig’s Nursery, Inc. Lowe’s Home Center $ 97,000.00 $ 114,379.50
Funds are available in the 2009 Budget, Account No. 1016120-51320. A Pre-Bid Conference was conducted and no vendor attended. +Indicates low bidder not selected. Recommend approval. Motion made for approval by Alderman Johnson, seconded by Alderman Felser and the motion carried. Painting Supplies for Summer Rehab Program – One Time Purchase – Bid No. 09.035. Recommend approval to procure paint for the summer rehab program from Sherwin Williams Paint Company in the amount of $28,919.78. The paint will be used by various youth and young adult groups that visit Savannah and rehabilitate homes in various city neighborhoods as part of the World Changers organization. The Housing Department oversees this program each year. Bids were received February 24, 2009. This bid has been advertised, opened and reviewed. Delivery: As Needed. Terms: Net-30 Days. The bidders were: L.B.(B) Sherwin Williams Richmond Supply/Atlantic Paint B & B Paint Coastal Paint & Decorating Lowe’s Home Center (F) Cone Industrial $ $ $ $ $ $ 28,919.78 29,155.32 32,526.10 33,687.16 53,952.84 80,684.22
Funds are available in the 2009 Budget, Account No. 2213259-51340. A Pre-Bid Conference was conducted and six vendors attended. (B)Indicates local non-minority owned business; (F)Indicates non-local woman owned business. Recommend approval. Motion made for approval by Alderman Johnson, seconded by Alderman Felser and the motion carried.
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Tractor – 4 Wheel Drive with Enclosed Cab – One Time Purchase – Bid No. 09.044. Recommend approval to procure one tractor from Hendrix Machinery in the amount of $34,933.00. The tractor will be used by Refuse Disposal to replace unit 9706 which is no longer economical to repair or operate. Bids were received March 10, 2009. This bid has been advertised, opened and reviewed. Delivery: 10 Days. Terms: Net-30 Days. The bidders were: L.B.(F) Hendrix Machinery, Inc. (F) Statesville Tractor & Rental Blanchard Equipment Atlantic Coast Equipment Fleet Equipment, LLC Yancey Bros. Co. $ $ $ $ $ $ 34,933.00 35,223.00 36,572.00 41,258.00 42,085.00 47,545.00
Funds are available in the 2009 Budget, Account No. 6139230-51515. A Pre-Bid Conference was conducted and one vendor attended. (F)Indicates non-local woman owned business. Recommend approval. Motion made for approval by Alderman Johnson, seconded by Alderman Felser and the motion carried.
Roofing Materials for Summer Rehab Program – One Time Purchase – Bid No. 09.036. Recommend approval to procure roofing materials from Southern Roof Center in the amount of $136,094.00. The materials will be used by various youth and young adult groups that visit Savannah and rehabilitate homes in various city neighborhoods as part of the World Changers organization. The Housing Department oversees this program each year. Bids were received February 24, 2009. This bid has been advertised, opened and reviewed. Delivery: 30 Days. Terms: Net-30 Days. The bidders were: L.B.(B) Southern Roof Center Commercial Roofing Specialties Probuild Lowe’s Home Center (F) Shearouse Lumber Company $ $ $ $ $ 136,094.00 138,891.80 145,783.87 155,870.87 190,629.45
Funds are available in the 2009 Budget, Account No. 2213259-51340. A Pre-Bid Conference was conducted and six vendors attended. (B)Indicates local non-minority owned business; (F)Indicates non-local woman owned business. Recommend approval. Motion made for approval by Alderman Johnson, seconded by Alderman Felser and the motion carried.
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30 Yard Compactors with Dockloader Hopper and Controls – Sole Source – Requisition No. 09190406. Recommend approval to procure two 30 yard trash compactors from Stribling Systems in the amount of $48,400. The trash compactors will be used by Commercial Refuse at new commercial services accounts at St. Joseph's and Candler Hospitals. These compactors contain an optional dockloader hopper to load material from a loading dock. The reason why a sole source vendor is required is that Stribling is the only manufacturer that makes the compactor powered by 110V AC and has self contained hydraulics as required by the City's specifications. The offer was received March 13, 2009. Delivery: 30 Days. Terms: Net-30 Days. The bidder was:
S.S.(D) Stribling Systems
$ 48,400.00
Funds are available in the 2009 Budget, Account No. 5117105-51321. A Pre-Bid Conference was not conducted as this is a sole source purchase. (D)Indicates non-local nonminority owned business. Recommend approval. Motion made for approval by Alderman Johnson, seconded by Alderman Felser and the motion carried.
Juniper Core Chassis – Requisition No. 09189650. Recommend approval to procure a Juniper Core Chassis from Layer 3 in the amount of $149,133.00. The equipment will be installed in the new Information Technology (IT) data center at the Civic Center. This equipment will provide necessary bandwidth and horsepower to improve connectivity for existing services as well as provide capacity for new projects like the Wireless Communities Grant, Sharepoint, Exchange, ERP replacement, and IP video cameras. The equipment includes redundant routers for a high performing, highly available information highway. Pricing for this equipment is based on pricing from the contract for Juniper equipment approved by Council in September of 2007 for the VPN Network system. Layer 3 is offering additional discounts from the original contract.
The offer was received March 16, 2009. Delivery: 30 Days. Terms: Net-30 Days. The bidder was: (D) Layer 3 Communications $ 149,133.00
Funds are available in the 2009 Budget, Account No. 3119207-52842. A Pre-Bid Conference was not conducted. (D)Indicates non-local non-minority owned business. Recommend approval. Motion made for approval by Alderman
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Johnson, carried.
seconded
by
Alderman
Felser
and
the
motion
Aerial Bucket Truck – One Time Purchase – Bid No. 09.043. Recommend approval to procure one aerial bucket truck from Altec Industries in the amount of $113,670.00. The truck will be used by Park and Tree to replace unit 9220 which is no longer economical to repair or operate. The reason for not selecting the low bidder Heintzelmans Truck Center is that their delivery time is 180-210 days. The second low bidder Altec can deliver in 30 days which is a more reasonable time frame. Bids were received March 10, 2009. This bid has been advertised, opened and reviewed. Delivery: 30 Days. Terms: Net-30 Days. The bidders were: L.B.(D) Altec Industries (D)+ Heintzelmans Truck Center TransPower, Inc. Terex Utilities O.G. Hughes & Sons J.C. Lewis Ford Bill Currie Ford (C) Wade Ford, Inc. Freightliner of Savannah $ $ $ $ $ $ $ $ $ 113,670.00 112,431.00 117,922.50 118,500.00 128,694.00 128,999.00 131,500.00 131,944.00 134,635.00
Funds are available in the 2009 Budget, Account No. 6139230-51515. A Pre-Bid Conference was conducted and three vendors attended. (C)Indicates non-local minority owned business; (D)Indicates non-local non-minority owned business; +Indicates low bidder not selected. Recommend approval. Motion made for approval by Alderman Johnson, seconded by Alderman Felser and the motion carried. Pre-Qualified Lot Clearing Contractors – Annual Contract Renewal – RFP No. 09.057. Recommend renewing an annual contract for lot clearing services from Complete Lawn Care, Lynn's Land Clearing, Inc., It's All about You, All In One Services, United Grounds Maintenance Services, Inc., Martin & Brooks Landscape, Pough's Landscaping and Summerfields of Savannah in the amount of $215,000.00. The contract will be utilized by Property Maintenance to clear in excess of 700 overgrown and debris strewn lots throughout the City in the coming year. The eight contractors listed were selected through a prequalification process and have successfully completed a year of service to the City. Each contractor is given an initial list of 10-12 lots to be cleared. Upon satisfactory completion of the first list, the contractor is given another list of lots to clear. This process will allow each contractor to complete work based on their available staffing and work load. The contract includes provisions to add pre-qualified contractors to the list as necessary. Proposals were
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originally received December 4, 2007. This bid has been advertised, opened and reviewed. Delivery: As Required. Terms: Net-30 Days. The proposals were: (C) Complete Lawn Care Lynn’s Land Clearing, Inc. (A) It’s All About You (A) All in One Services (F) United Grounds Maintenance Services (A) Martin & Brooks Landscape (A) Pough’s Landscaping (A) Summerfields of Savannah Funds are available in the 2009 Budget, Account No. 101306-51295. A Pre- Proposal Conference was not conducted as this is an annual contract renewal. (A)Indicates local minority owned business; (C)Indicates non-local minority owned business; (F)Indicates non-local woman owned business. Recommend approval. Motion made for approval by Alderman Johnson, seconded by Alderman Felser and the motion carried.
Intranet Design Services – RFP No. 08.344. Recommend approval to procure consultant services from Liquid Hub in the amount of $51,400.00. The consultant will assist City staff in the development and implementation of a new City Intranet utilizing Microsoft Sharepoint as a document management system. This software will improve internal communications and collaboration and allow development of web sites for every bureau, department, employee, and over 20 City projects/initiatives. These internal sites will be used to post information, calendars, announcements, documents and more. Twenty proposals were received in response to the RFP. A short list of the seven lowest cost proposals was further evaluated for qualifications and experience. The lowest proposer provided no experience working with clients using Microsoft Sharepoint and the second lowest proposer only provided a single reference of another client using the software. While the recommended consultant proposal of $86,400.00, a best negotiated to $51,400.00. submitted an original and final offer was
Proposals were received January 27, 2009. This proposal has been advertised, opened and reviewed. Delivery: 3 Months. Terms: Net-30 Days. The proposers were: B.P.(D) Liquid Hub, Inc. Pomeroy IT Solutions (E) Premier Systems Training High Monkey Consulting Mohemmad habib/3D Security (C) Sun Plus Data $ $ $ $ $ $ 51,400.00 60,000.00 72,000.00 93,000.00 94,900.00 96,000.00
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Ray & Barney Group
Criteria: Proposer Liquid Hub, Inc. Sun Plus Data Ray & Barney Group High Monkey Consulting Premier Systems Training Pomeroy IT Solution Mohemmad Habib/3D Security Qualifications & Experience (60 pts) Fees (40 pts)
$ 100,000.00
Total (100 pts)
60 60 60 55 20 0 15
28 25 24 26 33 40 25
88 85 84 81 53 40 40
Funds are available in the 2009 Budget, Account No. 6111140-51239. A Pre-Proposal Conference was conducted and six vendors attended. (C)Indicates non-local minority owned business; (D)Indicates non-local non minority owned business; (E)Indicates local woman owned business. Recommend approval. Motion made for approval by Alderman Johnson, seconded by Alderman Felser and the motion carried.
LARP Milling – Sole Source – Requisition No. 09188828. Recommend approval to procure milling services from Carroll & Carroll in the amount of $87,966.00. The services are being used by Streets Maintenance to mill streets to be resurfaced under the Georgia Department of Transportation (GDOT) Local Area Resurfacing Program (LARP). The GDOT program pays only for resurfacing not milling to remove existing pavement. Due to repeated resurfacing, the designated streets have lost most of their gutter systems, leading to potential flooding issues. To reclaim the gutter systems and increase the stability, durability and longevity of the paving projects, milling of the designated streets prior to resurfacing is imperative. In light of the current economic situation, extending the life of the pavement and eliminating potential flooding issues is of high priority. The reason for the sole source procurement is that GDOT awarded Carroll & Carroll the LARP contract and in order to eliminate scheduling and warranty issues it is necessary that the same company perform both the milling and the resurfacing functions. The streets involved are: 44th from Stevens to Hopkins - 887.0 square yards. 49th from Edwin to dead end - 739.2 square yards 50th from Edwin to dead end - 607.2 square yards 51st from Habersham to Abercorn - 1,408 square yards 61st from bull to Habersham - 3,189.12 square yards 64th from Atlantic Ave to dead end - 950.4 square yards 64th from Abercorn to dead end - 1,379.84 square yards 73rd from Montgomery to Mildred - 2,654.08 square yards Andover from Kensington Dr to Althea Pkwy - 3,090.56 square yards Halsey from Lee Blvd. to Mclaws St - 1,879.68
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square yards Ranchland from Shirley to Shirley - 1,478.4 square yards The offer was received March 11, 2009. Delivery: As Required. The bidder was: S.S.(D) Carroll & Carroll $ 87,966.00
Funds are available in the 2009 Budget, Account No. 3119207-52842- SP324. A Pre-Bid Conference was not conducted as this is a sole source purchase. (D)Indicates non-local non-minority owned business. Recommend approval. Motion made for approval by Alderman Johnson, seconded by Alderman Felser and the motion carried.
Pickup Trucks – One Time Purchase – Bid No. 09.046. Recommend approval to procure 32 pickup trucks from J.C. Lewis Ford in the amount of $482,613.00, 2 pickup trucks from Wade Ford in the amount $53,102.00, 2 pickup trucks from Butler Dodge in the amount of $38,700.00, 2 pickup trucks from Rick Hendricks Chevrolet in the amount of $36,200.00, 1 pickup truck from Revenal Ford in the amount of $22,122.00, and 1 pickup truck from Peach County Ford in the amount of $17,824.00, for a total of $650,561.00. Two of the trucks are fleet additions to be used by Development Services and 38 trucks replace vehicles that are no longer economical to repair or operate. In accordance with the City's Local Vendor Preference Ordinance J.C. Lewis has offered to meet the prices offered by the non-local low bidders, Peach County Ford on Item 1 and Ravenel Ford on Items 2, 3,4, 5 and 10 . This bid has been advertised, opened and reviewed. Bids were received March 10, 2009. This bid has advertised, opened and reviewed. Delivery: 60120 Days. Terms: Net-30 Days.
The bidders were:
Items 1-5 & 10 L.B. (D) J.C. Lewis L.B. (D) Butler Dodge L.B. (D) Rick Hendricks L.B. (D) Peach County L.B. (F) Ravenel Ford L.B. (C) Wade Ford Walterboro Motor (F) Coastal Chevrolet Bellamy Strickland (C) Allan Vigil Ford (C) Legacy Ford Duval Ford Nalley Pontiac Terry Cullen Gordon Chevrolet $482,613 $492,824 $483,750 $491,521 $483,915 $ 491,965 $519,676 $618,980 $558,594 $500,944 $500,398 $512,742 $589,598 $477,550(PB) $548,413 Item 6 & 11 $41,038 $38,700 $40,160 $40,628 $40,604 $40,645 $42,146 $44,800 $44,689 $42,279 $41,405 $40,906 $47,103 $44,800 $42,532 Item 7 tem 8 Item 9 $22,707 $25,390 $26.087 $22,256 $22,122 $22,482 $25,557 $26,400 $26,730 $22,992 $22,643 $22,947 $27,778 $26,600 $25,528 Item 12 $54,672 $56,786 $59,596 $53,770 Withdrew $53,102 $55,654 $60,600 $67,900 $55,196 $54,858 $55,354 $71,810 $68,000 $65,204
$40,586 $19,283 $40,600 $19,307 $36,200 $22,422 $39,852 $17,824 $39,782 $18,381 $36,550 $19,487 $41,184 $18,550 $40,600 no bid $41,580 $23,109 $41,946 $18,774 $40,930 $18,489 $39,520 $19,327 $42,870 $22,577 $40,800 $22450 Withdrew $21,782
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Hilton Head Chrysler
$78,090 (PB)
$22,903(PB)
$38,750
$21,652
$26,518
$64,504
Funds are available in the 2009 Budget, Account No. 6139230-51515. A Pre-Bid Conference was conducted and two vendors attended. (C)Indicates non-local minority owned business; (D)Indicates non-local non-minority owned business; (F)Indicates non-local woman owned business. Recommend approval. Recommend approval. Motion made for approval by Alderman Johnson, seconded by Alderman Felser and the motion carried.
Panasonic Toughbooks and Related Equipment – One Time Purchase – Telephone Quote No. 09.0099. Recommend approval to procure six handheld Panasonic Tough books and related accessories from Southern Computer Warehouse in the amount of $30,662.44. The handheld computers will be used by the Fire Prevention office to complete field inspections by the fire marshals. The computers are being funded by a Fire Prevention and Safety Grant received from Homeland Security. The computers are being funded by a Fire Prevention and Safety Grant received from Homeland Security. Bids were received March 20, 2009. This bid has been opened and reviewed. Delivery: 14 Days. Terms: Net-30 Days. The bidders were:
L.B.(D)
Southern Computer Warehouse F) Prosys Information Systems Howard Technology Solutions
$ 30,662.44 $ 31,088.00 $ 31,525.00
Funds are available in the 2009 Budget, Account No. 2123117-51321. A Pre-Bid Conference was not conducted as this is a telephone quote. (D)Indicates non-local non-minority owned business; (F)Indicates non-local woman owned business. Recommend approval. Motion made for approval by Alderman Johnson, seconded by Alderman Felser and the motion carried.
Industrial Fans for Grayson Stadium – Quotation No. 09.051. Approval was given to procure four industrial fans from Big Ass Fans in the amount of $39,440.00. The 20 foot fans will be installed in the grandstands as part of the Grayson Stadium upgrades to provide a more comfortable environment for persons attending Sand Gnats games. Bids were received March 25, 2009. This bid has been advertised, opened and reviewed. Delivery: 12 Days. Terms: Net-30 Days. The bidders were: L.B. (D) Big Ass Fans (E) All Electric & Specialty Systems $ 39,440.00 $ 42,400.80
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Apex Pinnacle Eagle Control Systems WLC Enterprises, Inc Anchor Electrical Contractors, Inc. Braddy Electric Johnson Controls, Inc.
$ 44,818.20 $ 45,999.00 $ 50,480.00 $ 66,500.00 $ 89,985.00 $92,000.00
Funds are available in the 2009 Budget, Account No. 3119207-52842- PB227. A Pre-Bid Conference was conducted and four vendors attended. (D)Indicates non-local non-minority owned business; (E)Indicates local woman owned business. Recommend approval. Motion made for approval by Alderman Johnson, seconded by Alderman Felser and the motion carried. Supplemental Agreement No. 4 with URS Corporation Southern -Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of Supplemental Agreement No. 4 with URS Corporation Southern in the amount of $209,555 for Site Development North of the Air Traffic Control Tower Project. The airport has no more General Aviation hangar sites available for lease. This project provides for General Aviation development including construction of a connector taxiway, service roads, utilities, and hangar sites north of the Terminal between the Air Traffic Control Tower and the Terminal Services Facility. Engineering services covered by this Agreement include the preparation of construction plans, specifications, reports, and related services, as well as bid, award, and construction phase services for the development of corporate lease areas north of the Air Traffic Control Tower. URS has a 5-year agreement with the Airport Commission for engineering services by supplemental agreement. Recommend approval. Motion made for approval by Alderman Johnson, seconded by Alderman Felser and the motion carried.
Water and Sewer Agreement – Parkway Plaza. Chatham Parkway Self- Storage Plaza, LLC has requested a water and sewer agreement for Parkway Plaza. The water and sewer systems have adequate capacity to serve this 1.42-equivalent residential unit development off Chatham Parkway. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Motion made for approval by Alderman Johnson, seconded by Alderman Felser and the motion carried.
MISCELLANEOUS
At the end of the meeting Alderman Tony Thomas made comments concerning the Council Meeting held on Thursday, March 12, 2009. He stated that this was the longest meeting that he had ever attended and of course the meeting was seven hours long because of two show cause hearings regarding underage drinking. Alderman Thomas said that he
20
was looking at comments that were made by himself and Alderman Johnson and that our city requires taxi cab drivers to be licensed and certified, bar tenders should also be certified and trained. The one issue of the discussion is that the underage drinker walks away freely and leaves the establishment in a rut. The issue is underage drinking and it needs more severe punishment for underage drinking. He said that he would like to see the underage penalty for drinking illegally, and for it to be set by ordinance, the penalty for drinking underage to be a minimum fine of $500.00 on a first offense, incorporating a year’s probation and additional community service. If he or she violates this rule again, possible jail time, counseling and a lost of their driver’s license. The biggest concern is what are we doing to deter the kids from going in there? He asked that council take into consideration more severe penalties for violators, certification of bar tenders and task force such as colleges, the military and down town businesses that can help us look at our ordinances which are probably out dated so we can become a tourism city. Alderman Johnson then said that this would be best if this was put back into the hands of staff and that if they would come back to us with these facts and agreements to what is being asked. Alderman Jones then said that in the meeting that the perpetrator was the bar tender. We did not give into consideration that the business owner did their part by firing the violator at that point and we were hard on the owner as of they violated this ordinance. We need to be more compassionate that there is so much an owner can do. These things can be put in place and it should relieve a lot of the owners of these places. Alderman Felser asked that the City Manager and staff report to Council in 60 days with an ordinance and a new approach. Mr. Brown responded by saying that we will look at other cities and their ordinances. Columbus, GA already has one in place and that was surprising because Georgia is one the states that does not have license drinking verification. There is a national movement dealing with college drinking and incorporating these task groups will be great. Alderman Jackson then thanked the council and the residents of our community for their support during her of bereavement from the passing of her mother. At that point there was an appearance by Jim Dill from Proactive Control Systems. He brought a proposal before council dealing with training programs for bars and restaurants on how to identify underage drinkers. Mayor Johnson then thanked Mr. Dill and to follow up with the City Manager. ********* There being no further business, Mayor Johnson declared this meeting of Council adjourned.
Dyanne C. Reese Bowles Ford Park Pond Aeration – One Time Purchase – Bid No. 09.004.
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Recommend approval to procure an aeration system for the Bowles Ford Park Pond from Solarbee Inc. in the amount of $57,600. The system is needed to prevent the formation of algae in the pond and improve the fish habitat. Proposals were evaluated on experience, suitability, guarantees, cost and references. The Solarbee system is the most suitable because it uses solar power rather than electricity and has been successfully used in several Florida locations that have similar conditions deferred for two weeks. The proposes were: to Savannah. This contract was
B.P.(D) Solar Bee Southeast Pump Southern Aquatic PINCO
$ $ $ $
57,600.00 59,950.00 209,695.00 264,000.00
Proposer
Qualifications and Experience (20 pts)
Suitability of Proposed Solution (20 pts)
Proposer's Guarantee (20 pts)
(30 pts) References
(10pts)
Total
Pinco Solar Bee Southeast Pump Southern Aquatic
5 20 20 8
10 20 15 5
0 15 19 0
4 30 29 8
4 23 10 95 8 91 3 24
Funds are available in the 2009 Budget, Account No. Various. A Pre-Bid Conference was conducted and three vendors attended. (D)Indicates non local non-minority owned business. Recommend approval. Alderman Johnson asked that this contract to be pulled to discuss that this would be vital for this neighborhood and that the facts were given and that he moves for approval, this was seconded by Alderman Stuber and the motion carried.
. Fernwood Curb and Gutter Improvements – Bid No. 08.327. Recommend approval to procure construction services for the Fernwood Curb and Gutter Improvements from E & D Contracting Services in the amount of $1,536,592.61. The project includes new pavement, curbs, gutters and underground storm drainage improvements to prevent street flooding. A new water distribution system will also be constructed as part of the project.
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The Minority and Women Business Enterprise (MWBE) goals for this project were 26%; 15% MBE, 11% WBE. The recommended contractor submitted participation of 100% MWBE, 15% MBE utilizing CER Trucking and Construction, and 85% WBE selfperforming the balance of the work. Bids were received from pre-qualified bidders only. Eight bidders were pre qualified for this project; five of those bidders submitted bids. Bids were received March 26, 2009. This bid has been advertised, opened and reviewed. Delivery: 275 Days. Terms: Net-30 Days. The bidders were: L.B.(E) E & D Contracting Services, Inc. $ 1,536,592.61 R. B. Baker Construction $ 1,742,750.00 APAC – Southeast, Inc. $ 1,852,378.70 Griffin Contracting, Inc. $ 1,889,000.00 Terry R. Lee Contracting, Inc. $ 1,896,136.00 Funds are available in the 2009 Budget, Account No. 3119207-52842. A Pre-Bid Conference was conducted and eight vendors attended. (E)Indicates local woman owned business. Recommend approval. Alderman Jackson then commended the City Manger and Bob Scanlon, Director of Facilities Maintenance, and his staff for moving this project forward. She also stated that she was ecstatic that this contract was awarded to a local female owned company. She then asked when will the project be completed and Mayor Johnson stated that this would be finished in 265 days. Alderman Jackson then made the motion to move for approval, seconded by Alderman Felser and the motion carried.
Clerk of Council
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