Docstoc

CALL TO ORDER

Document Sample
CALL TO ORDER Powered By Docstoc
					CITY OF DEWITT Page 1 Regular Planning Commission Meeting January 25, 2007 City Hall CALL TO ORDER: Chairman Erik Olson called the meeting to order at 7:00 p.m. He led the Pledge of Allegiance. ROLL CALL Members Present: Kathy Gilliland, Sue Erickson, Mike Lee, Erik Olson, Bob Smith, Sheryl Strouse, Bill Sullivan, and two vacancies Members Excused: None STAFF: Rob Nesbitt, Denice Smith, and Brian Vick AUDIENCE: Michael Mollitor and Randy Kelly APPROVAL OF AGENDA After review of the agenda, it was moved by Lee, seconded by Strouse and carried by unanimous vote of the Planning Commission that the January 25, 2007 Regular Planning Commission meeting be approved with the change to reverse the order of New Business 1 and 2. APPROVAL OF MINUTES: Moved by Gilliland, seconded by Smith and carried by unanimous vote of the Planning Commission that the minutes of the December 14, 2006 Regular Planning Commission Meeting be approved as presented. Let the record show that Commissioner Sullivan did not vote on the approval of the December 14th minutes since he was not in attendance at that meeting. Moved by Smith, seconded by Sullivan and carried by unanimous vote of the Planning Commission that the minutes of the January 18, 2007 Planning Commission Work Session be approved with a correction to delete Mike Lee’s name from Members Present (was excused). Let the record show that Commissioners Lee and Strouse did not vote on the approval of the December 14th January 18th minutes since they were not in attendance at that meeting. PUBLIC COMMENTS: None at this time. OLD BUSINESS: None. NEW BUSINESS: 1. Request for Final Site Plan Review/Michael Mollitor (116 East Main – Barber Shop): At the August 26, 2004 meeting, the Planning Commission held a lengthy discussion about this building. At that time, Mr. Mollitor received site plan approval to renovate the building. The first story of the building was to be used as a sign and graphics business and the second story was to contain an apartment unit. The site plan approval included significant exterior improvements to the building.

CITY OF DEWITT Page 2 Regular Planning Commission Meeting January 25, 2007 City Hall The sign and graphics business included very little floor space. As a result, it was expected to have minimal demand for customer parking. Therefore, when Planning Commission approved the previous site plan, the applicant was required to provide two (2) on-site parking spaces for the apartment unit. Recently, Michael Mollitor submitted a new site plan permit application to establish a barber shop in an existing building at 116 East Main Street. The barber shop will occupy approximately 280 square feet of the building’s first floor. The site work has been placed on hold until a site plan to address parking requirements (6 new spaces) is addressed by the Planning Commission. The exterior plan for the proposed use (barber shop) is almost identical to the 2004 plan that was previously approved except the current plan has the entranceway repositioned to the center of the building and the third (middle) window has been eliminated from the second level. Mr. Mollitor felt the third window allowed too much natural light into the building. Since the original site plan has been changed, the Planning Commission should approve an amended site plan The Planning Commission should stipulate what specifically needs to be added to the plan before approval is granted (whether it be administratively or through the Planning Commission) and establish a deadline date for completion. There are 17 on-street parking spaces along East Main Street between Bridge Street and Franklin Street. Chairman Olson conducted an informal survey regarding parking space availability near the proposed business and the results would support that there are parking spaces available throughout the day. Per City Ordinance Section 78-704 the Planning Commission may determine that on-street parking is available and may meet all or any portion of the requirement. A signage application must be submitted and approved prior to the installation of any new signage. In his letter (dated January 24, 2007), Rob Nesbitt (City’s Planning Consultant) reviewed the application for site plan (dated January 23, 2007). a) Exterior Improvements Certain improvements to the building’s exterior, required in the previous site plan approval, have not yet been completed. This includes the installation of the decorative stone along the base of the front façade and the installation of the awnings over the windows facing Main Street. The applicant should be required to complete all of the previously approved building improvements as a condition of this site plan approval. b) Parking The applicant has established the required on-site parking for the existing apartment unit. The DeWitt Zoning Ordinance requires one (1) parking space for every 50 square feet of usable floor area in the proposed barber shop. Almost all of the barber shop’s floor area is usable floor area and a minimum of six (6) parking spaces are required. The applicant indicates that one (1) of the required parking spaces can be provided on-site. The subject property has limited room for the creation of additional parking spaces. Nonetheless, the applicant is pursuing an easement to establish two (2) parking spaces at the rear of this property. In addition, he is investigating the possibility of gaining

CITY OF DEWITT Page 3 Regular Planning Commission Meeting January 25, 2007 City Hall the use of two (2) parking spaces on the Hungry Howies property across the street. The applicant has not indicated whether either of these options will be implemented. Section 78-704 of the DeWitt Zoning Ordinance states that “All off-street parking and loading areas shall be located on the same lot, or other lot in the same district located not more than 300 linear feet from the building being served. On-street parking may be considered available to meet all or any portion of the needs of a non-residential use, provided the Planning Commission finds parking spaces are reasonably available within the same district at the time of day needed and provided that off-street parking is shown to be not feasible” A number of on-street parking spaces exist along Main Street in the vicinity of the subject property. A number of these on-street parking spaces are not in regular use by other businesses. In summary, LSL is recommending that at least some of the proposed barber shop’s parking demand can be satisfied by on-street parking. Several of the required parking spaces are needed for the employees and, preferably, these spaces should be off-street spaces. The applicant should provide further information on progress that has been made in obtaining the use of such spaces. Mr. Mollitor stated that one permanent on-site parking space (next to the stairs) is available. He is talking with the owner of 107 South Bridge about an easement to get two more on-site parking spaces directly behind Mr. Mollitor’s property. Bill Evans (co-owner of Hungry Howie’s) is talking with his partner to help provide two employee parking spaces during the daytime hours. He stated there is also additional parking around any of the corners within a few hundred feet of his building. The garage will be reserved parking for residents of the apartments. The Planning Commission has the discretion to determine if the number of on-street parking is sufficient to meet the needs of a downtown business. In the past, the Planning Commission has found the actual criteria too restrictive in terms of bringing businesses into the area. The Commission would like to encourage new businesses whenever possible and, as a result, are working on a comprehensive parking plan. The Commission did not see a parking problem for this particular business. Regarding the exterior of the building, Mr. Mollitor stated that he will be finishing the required exterior improvements (decorative stone work, EFIS siding, awnings and entrance lighting) when the weather permits. There are street lights in front of the building. The conditions stated for site plan approval from 2004 still apply. In 2004, a condition of approval included the installation of a mirror on the side of the building to assist in preventing pedestrian/motor vehicle accidents. Mr. Mollitor stated he has been looking for such a mirror for the past two years and has been unsuccessful in locating one through the Internet. Brian Vick (City Administrator) will provide him with possible sources for exterior mirrors. At this time, Mr. Mollitor does not have plans for a sign unless the tenants want one. He is proposing a barber pole and is inquiring about window graphics. Mr. Nesbitt (LSL) stated that a barber pole is not an exempt type sign and needs to be part of the sign application process. This can be done through the Planning Commission process or administratively. Moved by Sullivan, seconded by Lee and carried by unanimous vote of the Planning Commission that

CITY OF DEWITT Page 4 Regular Planning Commission Meeting January 25, 2007 City Hall WHEREAS, the applicant (Michael Mollitor) is proposing to establish a barber shop in an existing building at 116 East Main Street which will occupy approximately 280 square feet of the building’s first floor and the City’s Zoning Ordinance requires one (1) parking space for every 50 square feet of usable floor area in the proposed barber shop which equates to a minimum of six (6) parking spaces; and, WHEREAS, Section 78-704 (Location of parking areas) of the City Ordinance states, in part that “On-street parking may be considered available to meet all or any portion of the needs of a non-residential use provided the Planning Commission finds parking spaces are reasonably available within the same district at the time of day needed and provided that off-street parking is shown to be not feasible.” NOW, THEREFORE, BE IT RESOLVED that in accordance with Section 78-704, the Planning Commission grants the applicant a waiver from the parking requirement and to allow the applicant to use on-street parking spaces toward the required number of parking spaces. Mr. Mollitor was encouraged to pursue his plans to obtain additional off-street parking from Hungry Howie’s in order to provide employee parking. Motion by Erickson, seconded by Sullivan and carried by unanimous vote of the Planning Commission that BE IT RESOLVED that the application (dated January 23, 2007 which amends the original site plan application dated August 10, 2004) submitted by Michael Mollitor requesting site plan approval for 116 East Main Street be approved contingent upon the following six conditions being met: 1. Installation of an exterior light under the awning which is above the entrance door. 2. Administrative review and approval of the sign (barber pole and/or window sign). 3. Installation of an exterior mirror mounted on the side of the building to assist in preventing pedestrian/motor vehicle accidents. 4. Installation of awnings over the windows facing Main Street to be completed by May 1, 2007. 5. Installation of decorative stone along the base of the front façade to be completed by May 1, 2007. 6. Installation of EFIS siding on all sides of the building to be completed by May 1, 2007. If the applicant fails to comply with the deadline date, the City Administrator can issue the applicant a Municipal Civil Infraction ticket which would result in court action. 2. Annual Report of Activities for 2006: Commissioners reviewed the draft version of the annual report and offered several suggestions. In the absence of Chairman Olson, Vice-Chair Lee will be presenting to the City Council on February 5, 2007. Moved by, seconded by and carried by unanimous vote of the Planning Commission that BE IT RESOLVED to approve the Planning Commission Annual Report for 2006, as amended, and authorize Vice-Chair Lee to present it to the City Council.

CITY OF DEWITT Page 5 Regular Planning Commission Meeting January 25, 2007 City Hall COMMISSIONER COMMENTS: After discussion, the Commission scheduled a Zoning Ordinance Work Session for Thursday, February 22, 2007 from 4:30 p.m. to 9:00 p.m. The Planning Commission’s Annual Meeting will be held at 7:00 p.m. on February 22nd. Every five years, the City’s Comprehensive Development Plan is reviewed by the Planning Commission. The last review was done in 2002. Any Commissioner needing a copy of the 2002 Plan was asked to contact the City Clerk. Brian Vick (City Administrator) reported that Dan Peckham (owner of Water’s Edge Spa) has submitted a sign application for a wall sign. Wall signs are prohibited under the existing ordinance but are addressed under the proposed Zoning Ordinance (Signs/Central Business) which is not in effect yet. The Commission discussed the request and did not foresee any objection to the proposed wall sign. ADJOURNMENT: Hearing no objections, this meeting was adjourned at 8:07 p.m. Respectfully submitted,

Denice Smith, City Clerk Recording Secretary


				
DOCUMENT INFO
Shared By:
Categories:
Stats:
views:7
posted:11/6/2009
language:English
pages:5