Exhibitor-FoodApplication2013

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                                                  Hawaii AirShow Invitational
                                                       June 1 & 2, 2013
                                            EXHIBITOR/FOOD Vendors APPLICATION
	
  
             We	
  invite	
  you	
  to	
  join	
  us	
  in	
  Kona,	
  Hawaii	
  on	
  June	
  1-­‐2,	
  2013	
  for	
  an	
  outstanding	
  AirShow!	
  
                      Please	
  carefully	
  review	
  &	
  send	
  your	
  reservation	
  in	
  NOW!	
  Space	
  is	
  limited!	
  
                                           Saturday	
  and	
  Sunday:	
  Gates	
  open	
  9:00	
  AM-­‐4:30	
  PM	
  
                                     Vendor’s	
  entry	
  set	
  up	
  Friday	
  31st	
  	
  	
  	
  2-­6pm…	
  No	
  earlier	
  
	
  
	
  
Company	
  Name	
  ______________________________________________________________________________________	
  
Representative	
  Name	
  _______________________________________________________________________________	
  
Representative	
  Signature	
  ___________________________________________________________________________	
  
Address	
  _______________________________________________________________________________________________	
  
City	
  ___________________________________________	
  State	
  ___________________________	
  Zip	
  __________________	
  
Telephone	
  ____________________________________	
  Fax	
  ___________________________________________________	
  
E-­‐mail	
  _________________________________________________________________________________________________	
  
Items	
  selling	
  or	
  promoting	
  (must	
  be	
  approved	
  by	
  AirShow)	
  _______________________________	
  
_________________________________________________________________________________________________________	
  
Additional	
  Equipment	
  ordered	
  	
  (see	
  fees	
  on	
  form)	
  _______________________________________________	
  
_________________________________________________________________________________________________________	
  
Exhibitor	
  Space	
  Fees	
  (does	
  not	
  include	
  canopy	
  or	
  equipment)	
  
	
  
10	
  x	
  10	
  –	
  $	
  775	
  	
                   10	
  x	
  20	
  -­‐	
  $1300	
  	
                    Food	
  Vendors	
  	
   (1-­‐3	
  items)	
  
10	
  x	
  10	
  –	
  $	
  650	
  	
                   10	
  x	
  20	
  -­‐	
  $1175	
  	
                    Merchandise	
  Vendors	
  
10	
  x	
  10	
  –	
  $	
  375	
  	
                   	
              	
                          	
         Non	
  profit	
  organizations	
  
Self	
  contained	
  vehicles	
  	
                                    1000.00	
  
	
  
Other:	
  	
   	
  	
  	
  	
  	
  $1500	
  -­‐	
  $8500	
  TBD	
  	
  	
                          	
         Promotion	
  vendors	
   	
                    	
     	
     	
  
	
             	
                      	
              	
              	
  	
  	
  	
  	
  (car	
  dealers,	
  Tire	
  Store,	
  etc….)	
  
	
  
Special	
  size	
  spaces/vehicles	
  -­	
  call	
  Air	
  show	
  office	
  for	
  fee	
  quote	
  
	
  
	
  
	
  
                                                         Director: Terri Mahoney
                                        Hawaii Airshow Inc., P.O. Box 391095 Keauhou, HI 96739
                                                     web: www.hawaii-airshow.com
	
  
                                                                                                                                                                                          2	
  




                                                                                                                                                  	
  
IMPORTANT:	
  
	
           *Booth	
  fees	
  do	
  not	
  include	
  tables,	
  chairs,	
  electricity	
  or	
  signage.	
  
	
           	
  Vendors	
  may	
  bring	
  own	
  or	
  order	
  from	
  AirShow	
  Equipment	
  vendor.	
  
             Vendor	
  provided	
  tents	
  must	
  meet	
  Fire	
  Marshall/AirShow	
  standards	
  and	
  must	
  be	
  weighted	
  
             down	
  at	
  the	
  AirShow	
  site.	
  	
  See	
  more	
  info	
  below:	
  	
  
	
  
	
  
	
  
By	
  signing	
  this	
  application,	
  	
  
	
  
	
  
	
  
	
  
I	
   agree	
   to	
   the	
   following	
   conditions	
   and	
   understand	
   that	
   space	
   is	
   limited	
   &	
   Hawaii	
   AirShow	
  
Invitational	
  reserves	
  the	
  right	
  to	
  refuse	
  this	
  application.	
  	
  Exhibitors	
  will	
  be	
  located	
  the	
  center	
  of	
  the	
  
action	
   near	
   key	
   seating	
   areas.	
   A	
   layout	
   map	
   and	
   full	
   packet	
   will	
   be	
   sent	
   to	
   the	
   approved	
   vendors	
   by	
  
April	
   1st.	
   	
   Booth	
   spaces	
   will	
   be	
   assigned	
   based	
   on	
   date	
   application	
   and	
   deposit	
   are	
   received,	
  
seniority	
  status	
  and	
  product	
  compatibility.	
  	
  
Deposit	
  is	
  required	
  to	
  be	
  placed	
  on	
  assignment	
  list.	
  	
  
For	
  best	
  locations	
  –	
  register	
  early!	
  	
  
	
  
After	
   March	
   1	
   –	
   full	
   payment	
   of	
   Exhibitor	
   fee	
   must	
   be	
   sent	
   with	
   application	
   and	
   insurance	
  
certificate.	
  	
  Be	
  sure	
  to	
  keep	
  a	
  copy	
  of	
  this	
  application	
  for	
  your	
  records.	
  
	
  We	
   do	
   not	
   offer	
   exclusivity	
   to	
   vendors.	
   	
   The	
   AirShow	
   is	
   the	
   sole	
   judge	
   of	
   the	
   above	
   and	
   all	
  
assignments	
  of	
  spaces	
  are	
  made	
  in	
  accordance	
  with	
  the	
  availability	
  of	
  space	
  and	
  criteria	
  required.	
  
	
  
Additional	
  Equipment	
  and	
  Electrical	
  Fees:	
  
	
  
                            10	
  x	
  10	
  canopy:	
              	
  	
  	
  	
  	
  	
   	
   ____________	
  $200	
  each	
  	
  
                          10	
  x	
  20	
  canopy:	
                     	
  	
  	
  	
  	
  	
  	
  	
     	
     ____________	
  $400.each	
  
                          8’	
  Table	
                (Quantity:	
  	
                                     	
     ___________)	
  $27	
  each	
  
                          Chairs	
  	
  	
  	
  	
     (Quantity:	
  	
                                     	
     ___________)	
  $6	
  each	
  	
      Must	
  order	
  early	
  	
  
                          Electricity	
  	
            (Per	
  20	
  amps:	
  	
  	
  	
  	
                       ___________)	
  $140	
  	
            Must	
  order	
  early	
  
                          	
  
Please	
   provide	
   detailed	
   information	
   on	
   equipment	
   being	
   used	
   and	
   amount	
   of	
   voltage	
  
needed.	
  
	
  
Description	
  of	
  Exhibit:	
  	
  
	
  
	
  
	
  
                                                     Director: Terri Mahoney
                                    Hawaii Airshow Inc., P.O. Box 391095 Keauhou, HI 96739
                                                 web: www.hawaii-airshow.com
	
  
                                                                                                                                                        3	
  




                                                                                                              	
  
	
  
Vendor	
  must	
  list	
  all	
  items	
  &	
  only	
  approved	
  items	
  are	
  allowed	
  for	
  sale	
  or	
  display.	
  	
  
No	
  tobacco	
  or	
  related	
  products,	
  knives,	
  tattoos,	
  body	
  piercing	
  or	
  related	
  products	
  are	
  allowed	
  at	
  the	
  
event.	
   Vendors	
   may	
   not	
   sell	
   any	
   type	
   of	
   beverages,	
   just	
   what	
   has	
   been	
   agreed	
   upon	
   in	
   the	
  
contract	
  consult.	
  	
  
	
  
There	
  will	
  be	
  a	
  limited	
  amount	
  of	
  specialty	
  food	
  vendors	
  allowed	
  on	
  the	
  field.	
  	
  Apply	
  Early!!	
  
	
  
SHOW	
   LINE	
   UP:	
   	
   An	
   excellent	
   show	
   is	
   planned	
   on	
   Saturday	
   and	
   Sunday	
   with	
   a	
   full	
   dress	
  
rehearsal	
  on	
  Friday.	
  	
  
	
  
Rules	
  and	
  Regulations	
  	
  
	
  
No	
  vendor	
  attending	
  the	
  AirShow	
  shall	
  consume	
  or	
  have	
  in	
  his/her	
  possession	
  any	
  alcohol	
  and/or	
  
controlled	
  substance.	
  	
  The	
  Hawaii	
  AirShow	
  Invitational	
  reserves	
  the	
  right	
  to	
  refuse	
  exhibits	
  which	
  
may	
  violate	
  community	
  standards	
  of	
  decency	
  or	
  otherwise	
  in	
  fringe	
  upon	
  the	
  right	
  of	
  our	
  patrons,	
  
exhibitors,	
  or	
  members	
  of	
  the	
  public	
  and	
  to	
  refuse	
  space	
  when	
  deemed	
  unsuitable	
  by	
  management.	
  	
  	
  
	
  
Vendors	
  must	
  sell	
  or	
  promote	
  merchandise	
  only	
  within	
  rented	
  space!	
  
	
  
Giveaway	
  items	
  may	
  not	
  include	
  T-­Shirts	
  or	
  items	
  being	
  sold	
  at	
  the	
  AirShow.	
  All	
  items	
  must	
  
be	
   approved.	
   Licensing	
   restrictions	
   do	
   not	
   allow	
   the	
   sale	
   or	
   distribution	
   of	
   officially	
   licensed	
  
products	
  or	
  use	
  of	
  the	
  event	
  logo/title	
  or	
  the	
  Kona	
  Airport	
  identification	
  and/or	
  logo.	
  
	
  
Exhibitor	
  Insurance:	
  
	
  
INSURANCE	
  REQUIREMENTS:	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  READ	
  CAREFULLY	
  
All	
   exhibitors	
   must	
   provide	
   proof	
   of	
   commercial	
   liability	
   insurance	
   in	
   the	
   amount	
   of	
   $1	
  
million,	
  adding	
  	
  Hawaii	
  AirShow,	
  Inc.	
  as	
  additionally	
  insured.	
  
	
  
	
  
Loading/Unloading/Exhibitor	
  Parking	
  
	
  
Parking	
  will	
  be	
  available	
  outside	
  of	
  the	
  airport.	
  Exhibitors	
  will	
  set	
  up	
  Friday	
  after	
  3Pm	
  of	
  AirShow	
  
weekend	
  and	
  tear	
  down	
  Sunday	
  after	
  5	
  pm	
  on	
  AirShow	
  weekend.	
  Restocking	
  will	
  be	
  allowed	
  before	
  
and	
   after	
   the	
   show	
   on	
   Saturday	
   and	
   Sunday.	
   Detailed	
   information	
   &	
   times	
   will	
   be	
   provided	
   in	
  
Exhibitor	
  final	
  packet.	
  
	
  
	
  
Security	
  
	
  
Due	
  to	
  increased	
  security	
  all	
  vehicles	
  entering	
  the	
  Airport	
  will	
  be	
  inspected	
  prior	
  to	
  being	
  allowed	
  
on	
  the	
  field.	
  	
  Glass	
  Items	
  -­-­	
  Large	
  Umbrellas	
  -­-­	
  Fireworks	
  -­-­	
  and	
  Weapons	
  and	
  Alcohol.	
  
	
  
                                               Director: Terri Mahoney
                              Hawaii Airshow Inc., P.O. Box 391095 Keauhou, HI 96739
                                           web: www.hawaii-airshow.com
	
  
                                                                                                                                                           4	
  




                                                                                                                	
  
	
  
Cancellation/Refund	
  Policy:	
  	
  
	
  
No	
  refunds	
  will	
  be	
  given	
  after	
  May	
  1,	
  2013.	
  Refund	
  requests	
  prior	
  to	
  May	
  1st	
  must	
  be	
  in	
  writing	
  &	
  
will	
  be	
  refunded	
  according	
  to	
  this	
  schedule:	
  Request	
  made	
  by	
  February	
  1:	
  75%	
  of	
  fee	
  paid;	
  Request	
  
made	
  by	
  March	
  4:	
  50%	
  of	
  fee	
  paid.	
  
	
  
Please	
  return	
  application,	
  deposit	
  and	
  insurance	
  certificate	
  to:	
  
	
  
Hawaii	
  Air	
  show,	
  Inc.	
   	
  
P.O.	
  Box	
  391095	
             	
          	
  
Keauhou,	
  HI,	
  96739	
  
	
  
For	
  more	
  Info:	
  	
  
	
  
Office:	
  808-­326-­1680	
  	
  
Fax:	
  	
  	
  	
  	
  	
  808-­326-­1684	
  	
  
E-­mail:	
  airshowinfo@hawaii-­airshow.com	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  

                                               Director: Terri Mahoney
                              Hawaii Airshow Inc., P.O. Box 391095 Keauhou, HI 96739
                                           web: www.hawaii-airshow.com
	
  
                                                                                                                                          5	
  




                                                                                                                	
  
	
  
PAYMENT	
  INFORMATION:	
  
Check,	
  Cash	
  or	
  Major	
  credit	
  cards	
  and	
  cards	
  will	
  be	
  charged	
  additional	
  fee	
  of	
  2.75%	
  to	
  
process:	
  
	
  
Total	
  due:	
  _____________________________________________________________________________________________	
  
Amount	
  enclosed:	
  _____________________________________	
  (50%	
  required	
  with	
  application)	
  
_____________________________________________________________________________Check	
  number	
  enclosed	
  
Please	
  charge	
  my	
  credit	
  card	
  (Visa,	
  MC,	
  Discover,	
  American	
  Express):	
  
Card	
  Number:	
  ________________________________________________________________________________________	
  
Expiration	
  Date:	
  _____________________________________________________________________________________	
  
Security	
  Code	
  from	
  back	
  of	
  card:	
  ___________________________________________________________________	
  
Cardholder’s	
  Signature:	
  _____________________________________________________________________________	
  
Billing	
  address	
  for	
  credit	
  card	
  if	
  different	
  from	
  address	
  listed	
  above:	
  	
  
_________________________________________________________________________________________________________	
  

_________________________________________________________________________________________________________	
  

	
  
	
  
	
  
	
  
	
  
	
  
	
  




                                               Director: Terri Mahoney
                              Hawaii Airshow Inc., P.O. Box 391095 Keauhou, HI 96739
                                           web: www.hawaii-airshow.com
	
  

				
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