Manning, Iowa November 13, 2007 The City Council of the City of Manning, Iowa met in regular session on Tuesday, November 13, 2007 in the Council Chambers at City Hall pursuant to the laws and rules of said Council in regular session. Mayor pro-tem, Henderson called the meeting to order at 7:01 p.m. Roll Call: Council members Hargens, Henderson, Johnson, McLaughlin, and Morris were present upon roll call. Colling absent. Approval of Agenda: Motion by McLaughlin to approve the agenda with the change to hear updates from Project Main Street and the Proposed Garbage Collection Route immediately after the consent agenda, second by Hargens to approve the agenda; all ayes– motion carried. Consent Agenda: A motion was made by Johnson, seconded by Morris, to approve the consent agenda including: approval of minutes from October 8, 2007; payment of bills, from October 6, 2007 through November 9, 2007 in the amounts of $389,141.57; approval of the October 2007 Treasurer’s report; the Manning library finance report, a new cell-phone policy, increase in the returned check fee to $30, and the approval of liquor license renewals. After due consideration thereof, the Henderson put the question on the motion, and the roll being called, the following Council members voted: Ayes: Hargens, Henderson, Johnson, McLaughlin, and Morris. Motion carried. The following bills were approved:
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Description D&L REFUSE RE-PRINT FOUND VOIDED CH ASPINWALL COOPERATIVE CO GAS, DIESEL, GRASS SEED ASPINWALL COOPERATIVE CO GAS, DIESEL, GRASS SEED BAKER & TAYLOR BOOKS CARROLL COUNTY SOLID WAS TIPPING FEES DUCKWALL'S INK CARTRIDGES & CLEANIN DUCKWALL'S INK CARTRIDGES & CLEANIN DUST-TEX SERVICE INC. TOWELS, RUGS, MOPS, ETC DUST-TEX SERVICE INC. TOWELS, RUGS, MOPS, ETC ECOLAB MONTHLY SERVICES-PEST CO GRAPHIC EDGE, THE T-SHIRT GRUNDMAN-HICKS, LLC WASTE WATER PROJECT HENNINGSEN CONSTRUCTION ASPHALT HYGIENIC LABORATORY-ACCO WATER SAMPLES INVENTORY TRADING COMPAN WINTER UNIFORMS IOWA CENTRAL COMMUNITY C NATA EXPLOSIVE TRAINING IPERS LATE FEE FROM JULY PYMT IRLBECK OIL COMPANY 100# CYL & GRL TANK LINWELD HELIUM CYLINDERS LORI HINNERS FB UNIFORM NORSOLV SYSTEMS ENVIRONM MACHINE RENTAL RASMUSSEN LUMBER COMPANY PAINT, SPRAYER, TANK, BA RASMUSSEN LUMBER COMPANY PAINT, SPRAYER, TANK, BA RASMUSSEN LUMBER COMPANY PAINT, SPRAYER, TANK, BA TRI-STATE PAVING 82.25 TONS OF ASPHALT TWIN TRANSFER ASPHALT TRIPS UPTOWN SPORTING GOODS VOLLEYBALLS & PADS WESTERN IOWA POWER COOPE ELECTRIC CHARGES AMERICAN RED CROSS CPR PARTICIPANT FEES ARCADIA LIMESTONE COMPAN GRAVEL BANK OF THE WEST BUSINESS CREDIT CARDS BANK OF THE WEST BUSINESS CREDIT CARDS BANK OF THE WEST BUSINESS CREDIT CARDS BANK OF THE WEST BUSINESS CREDIT CARDS BANK OF THE WEST BUSINESS CREDIT CARDS BARCO MUNICIPAL PRODUCTS SWR BOOTS, JACKET, PANTS BOB EHLERS MILEAGE-2 CARROLL TRIPS BOBBI BARRY MEMBERSHIP REFUND CENTRAL IOWA DISTRIBUTIN 16" PROFORCE 1500XP VAC CITY OF MANNING MEDICAL FSA CRYSTAL CLEAR WINDOWS WINDOW CLEANING CRYSTAL CLEAR WINDOWS WINDOW CLEANING DAWN ROHE IPERS MEETING MILEAGE DELTA DENTAL DENTAL INS. DELTA DENTAL DENTAL INS. DELTA DENTAL DENTAL INS. DELTA DENTAL DENTAL INS. EMC NATIONAL LIFE EMC PRODUCT EWOLDT, ROBERT MED FSA REIMBURSEMENT FARNER BOCKEN COMPANY CONCESSIONS FERGUSON ENTERPRISES - # PIPE & COUPLINGS GRAINGER INC. WALL SWITCH KEY GRAPHIC EDGE, THE T-SHIRT HACH CHEMICALS HYGIENIC LABORATORY-ACCO WATER TESTING INDEPENDENT REPAIR LAWN MOWER PARTS & REPAI ING LIFE INSURANCE DEF COMP IPERS IPERS LINDA JENSEN MEMBERSHIP REFUND MANNING FIRE DEPARTMENT TRAINING DRILLS MANNING MUNICIPAL ELECTR SEPTEMBER POSTAGE MANNING MUNICIPAL ELECTR SEPTEMBER POSTAGE MANNING MUNICIPAL ELECTR SEPTEMBER POSTAGE MANNING MUNICIPAL ELECTR SEPTEMBER POSTAGE MANNING MUNICIPAL ELECTR SEPTEMBER POSTAGE MANNING NEWS JOURNAL FALL BROCHURES MELISSA PUCK MILEAGE FOR SUPPLIES TRI MMCTSU PHONE/INTERNET BILLS
Amount $5,562.03 $47.50 $3,183.96 $265.85 $1,954.34 $23.35 $70.98 $25.99 $2.66 $83.00 $5.99 $256,804.78 $3,092.25 $84.00 $172.00 $45.00 $10.99 $56.00 $10.75 $75.00 $43.73 $148.65 $11.72 $29.77 $4,935.00 $961.40 $610.64 $23.20 $24.00 $140.39 $239.00 $5.38 $5.21 $290.83 $139.92 $242.16 $44.14 $280.00 $395.00 $50.00 $31.00 $21.00 $106.70 $70.78 $58.03 $705.57 $70.78 $13.16 $480.00 $134.60 $951.85 $23.02 $6.99 $81.39 $261.00 $114.53 $200.00 $1,794.81 $140.00 $1,700.00 $382.22 $8.16 $7.46 $2.43 $2.42 $149.18 $21.34 $164.59
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MMCTSU MMCTSU MMCTSU MMCTSU MMCTSU MMCTSU MMCTSU NAPA AUTO PARTS NAPA AUTO PARTS NAPA AUTO PARTS RANDALL LEWIS SCHILDBERG CONSTRUCTION TRUE NORTH COMPANIES TRUE NORTH COMPANIES TRUE NORTH COMPANIES TRUE NORTH COMPANIES US CELLULAR UTILITY EQUIPMENT CO. WILLENBORG DIESEL REPAIR ZEE MEDICAL SERVICE ZIEGLER CAT CITY OF MANNING EMC NATIONAL LIFE FERNEDING, AMY ING LIFE INSURANCE IPERS MANNING AMBULANCE FUND ADAMS DOOR INC AMERICAN RED CROSS ASPINWALL COOPERATIVE CO ASPINWALL COOPERATIVE CO BUNZ & GAFFNEY CARROLL COUNTY SOLID WAS CENTRAL IOWA DISTRIBUTIN CENTRAL IOWA DISTRIBUTIN CULLIGAN WATER D&L REFUSE D&L REFUSE DEMCO DENISON AQUATIC FUN CENT DUST-TEX SERVICE INC. DUST-TEX SERVICE INC. ECHO ELECTRIC SUPPLY ED M. FELD EQUIPMENT CO. FERGUSON ENTERPRISES - # GRAINGER INC. GRAPHIC EDGE, THE GRAPHIC EDGE, THE HALLETT MATERIALS HD SUPPLY WATERWORKS HEWLETT-PACKARD COMPANY HEWLETT-PACKARD COMPANY HORIZON EQUIPMENT HORIZON EQUIPMENT HORIZON EQUIPMENT IOWA PARKS & REC. ASSOC. JAKE KALKHOFF JEANNE GRUHN LEROY DAMMANN LINWELD MANNING COMMUNITY SERVIC MANNING FOODS MANNING MONITOR MANNING MONITOR MANNING MONITOR MANNING MOTOR COMPANY MANNING MOTOR COMPANY MANNING MUNICIPAL ELECTR MANNING MUNICIPAL ELECTR MANNING MUNICIPAL ELECTR MANNING MUNICIPAL ELECTR MANNING MUNICIPAL ELECTR MANNING MUNICIPAL ELECTR MANNING MUNICIPAL ELECTR MANNING MUNICIPAL ELECTR MANNING MUNICIPAL GAS DE MANNING MUNICIPAL GAS DE MANNING MUNICIPAL GAS DE MANNING MUNICIPAL GAS DE MANNING MUNICIPAL GAS DE MANNING MUNICIPAL GAS DE MANNING PHARMACY INC. MANNING PHARMACY INC. NEW HOPE VILLAGE
PHONE/INTERNET BILLS PHONE/INTERNET BILLS PHONE/INTERNET BILLS PHONE/INTERNET BILLS PHONE/INTERNET BILLS PHONE/INTERNET BILLS PHONE/INTERNET BILLS PARTS, BATTERIES, ETC. PARTS, BATTERIES, ETC. PARTS, BATTERIES, ETC. MEMBERSHIP REFUND ROCK-43.51 TONS OCTOBER HEALTH INS. PREM OCTOBER HEALTH INS. PREM OCTOBER HEALTH INS. PREM OCTOBER HEALTH INS. PREM CELL PHONES 12" CERNE MUNI BALL TIRES, AIRBAGS, LED LIGH MEDICAL CABINET RESTOCK COUPLINGS MEDICAL FSA EMC PRODUCT DEPENDENT CARE REIMB DEF COMP IPERS MONTHLY PAYROLL 12 SHORT STEM ROLLERS SWIM LESSONS FUEL & SOFTNER SALT FUEL & SOFTNER SALT MONTHLY RETAINER TIPPING FEES LIME-OFF, SOAP, BAGS, ET LIME-OFF, SOAP, BAGS, ET WATER MONTHLY SERVICES MONTHLY SERVICES BOOK JACKETS AND TAPE LIFEGAURD TRAINING-JAKE MOPS, RUGS, SHOP TOWELS MOPS, RUGS, SHOP TOWELS PIPE FITTINGS & MISC. FITTINGS & GASKETS PIPE & COUPLINGS WARDROBE HOOKS CITY T-SHIRTS/SWEATSHIRT CITY T-SHIRTS/SWEATSHIRT ROCK AND ICE CONTROL SAN SEWER PLANT PARTS COMPUTERS & PRINTER-P.O. COMPUTERS & PRINTER-P.O. FREIGHT & PARTS FREIGHT & PARTS FREIGHT & PARTS AQUATIC WORKSHOP-MELISSA REC CENTER MEMBERSHIP RE FOOTBALL UNIFORM REC CENTER MEMBERSHIP RE HELIUM CYLINDERS SERVICES WATER SELLING TRUCKS ADS LEGALS, RLF, RFP PUBLICA YEARLY SUBSCRIPTION BEARINGS, OIL CHANGE, FL BEARINGS, OIL CHANGE, FL UTILITY BILLS UTILITY BILLS UTILITY BILLS UTILITY BILLS UTILITY BILLS UTILITY BILLS UTILITY BILLS POSTAGE MACHINE RENTAL GAS BILLS GAS BILLS GAS BILLS GAS BILLS GAS BILLS GAS BILLS ENVELOPES FOR THE LIBRAR REC CONCESSIONS CLEANING SERVICES
$22.50 $56.19 $89.04 $81.95 $45.00 $64.16 $76.45 $6.16 $34.80 $230.92 $12.50 $450.34 $669.39 $562.79 $5,729.69 $669.39 $127.20 $414.87 $1,096.12 $180.11 $147.68 $50.00 $13.16 $200.00 $200.00 $2,119.78 $102.00 $55.00 $150.00 $49.50 $2,410.99 $250.00 $2,680.28 $113.51 $77.72 $23.33 $27.50 $5,618.20 $69.14 $90.00 $25.99 $19.10 $237.17 $66.60 $272.42 $27.47 $514.05 $59.85 $1,183.64 $190.55 $982.00 $1,069.00 $6.75 $58.27 $52.17 $85.00 $25.00 $50.00 $21.67 $11.00 $100.00 $5.99 $33.00 $269.42 $30.00 $77.70 $279.77 $368.59 $147.16 $155.93 $1,420.90 $346.70 $130.04 $616.39 $136.50 $13.77 $25.46 $451.86 $13.77 $13.77 $29.96 $1.45 $134.60 $55.42
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NEW HOPE VILLAGE CLEANING SERVICES OFFICE DEPOT OFFICE SUPPLIES, PAPER, PEPSI AMERICAS INC CONCESSIONS-SODA PFANNKUCH, RENEE TRAINING FEE REIMBURSEME RASMUSSEN LUMBER COMPANY SUPPLIES & PARTS RASMUSSEN LUMBER COMPANY SUPPLIES & PARTS RASMUSSEN LUMBER COMPANY SUPPLIES & PARTS REGION XII COUNCIL OF GO HOUSING PROGRAM/LEAD RED SOLL'S SERVICE PARTS & LABOR SOLL'S SERVICE PARTS & LABOR SOLL'S SERVICE PARTS & LABOR SOLL'S SERVICE PARTS & LABOR SPORTS ILLUSTRATED FOR K MAGAZINE SUBSCRIPTION STRIBE, JUDI TRAINING FEE REIMBURSEME STRIBE, JUDI MILEAGE-COUNTY LIBRARY M TARA ZEMAN REC CENTER MEMBERSHIP RE TITAN MACHINERY PARTS-WATER DEPT. WARNER WELDING SIGN BRACKETS, PARTS, TU WARNER WELDING SIGN BRACKETS, PARTS, TU WARNER WELDING SIGN BRACKETS, PARTS, TU WESTERN IOWA POWER COOPE ELECTRIC CHARGES WILLENBORG DIESEL REPAIR TIRES, BALANCING, HUB CA PAYROLL CLAIMS TOTAL
$42.00 $459.50 $200.27 $16.00 $519.17 $56.59 $4.96 $35,234.00 $91.48 $304.50 $17.00 $1.50 $19.95 $16.00 $19.40 $20.63 $102.61 $101.24 $32.12 $27.75 $23.30 $542.97 $28,505.85
FUND TOTALS GENERAL FUND ROAD USE TAX TRUST AND AGENCY FUND HOUSING AND URBAN RENEWAL ECONOMIC DEVELOPMENT WASTEWATER PROJECT WATER FUND SEWER FUND SANITATION FUND GRAND TOTAL
$29,107.83 $25,192.66 $9,762.71 $35,234.00 $5.38 $256,804.78 $6,767.72 $10,532.64 $15,814.85 $389,141.57
Receipts by fund type for the month of October 2007: General - $90,335.45; Road Use - $11,495.87; Trust and Agency – $29,949.67; Insurance - $11,475.83; Emergency - $2,266.71; Local Option Sales Tax - $13,164.39; TIF District - $52,133.78; Housing and Urban Renewal - $42,570.56; Revolving Loan Payments - $3,346.79; Economic Development Fund- $7.36; Library Trust - $492.41; Debt Service - $18,687.59; Capital Reserve - $5,666.77; Wastewater Capital Project- $261,669.70; Perpetual Care - $50.00; Proprietary - $44,850.34. Total receipts - $588,163.22 Project Main Street Update: Mr. Harvey Dales spoke to the council about the Main Street Program and asked the council to support the program. He said the program already had backing from other organizations in town. He informed the council that there would be a maximum cash donation by the city of $8,000 to help hire a full time person. The program would provide the city with technical support over the first few years. Denise Doyle said that the Chamber would be the sponsor of the project. After discussion, McLaughlin motioned to support the project, seconded by Hargens. With a voice call vote, all aye, motion carried. Archie Rowedder—Garbage Collection Change Request: Lonny Rowedder presented the council with his proposed collection route changes. He would like to collect the garbage in Manning in 2 days rather than 3. This would mean collecting garbage on Monday and Tuesday only. The Wednesday route would be split between the two days. He provided the council with a map showing that everything north of 3 rd Street would be collected on Tuesday and everything south of 3rd Street on Monday. Rowedder said that he would advertise the change and that the city didn’t need to worry about that. He would go door-to-door to the affected homes. McLaughlin motioned to approve the new route starting December 1, 2007. Johnson seconded, all aye, motioned carried. Committee Reports. Police Department: Officer Girard provided the council with an activity report for the month of October. Public Works: Wittrock reported that he had completed the installation of the stop sings, made preparations for the winter, helped Ohde with the sewer system and would be taking care of the burn pile soon. Water/Sewer: Ohde absent, but he provided the council with a report. The DNR will be doing one more test on the week of November 19 on the #12 well. He also provided a copy of his findings of his inspection on a garage at 714 1 st Street in which he feels the building should be condemned. Rec Center: Puck reported on the weight room remodel project and announced that the facility would probably not need to close as initially thought. She also announced, that the pool would need to be re-painted next fall. City Administrator: Fuller reported on the status of the wastewater project. He also provided a quick overview of the budget to the council. Public Hearing—Housing Rehabilitation Project: Henderson opened the public hearing at 7: 29 pm to take comments on the proposed Housing Rehabilitation Program the City will be applying for. Joe Behrens from Region 12, COG was there to answer any questions. The City of Manning conducted a citywide interest survey for housing programs via a direct mailing to all residents within the city limits. As a result of that activity, the need for a citywide owner-occupied housing rehabilitation program was confirmed and a targeted area was based on the location of the responses. The City will be seeking $349,990 in funds to address this need from the Iowa Department of Economic Development’s Housing Fund (IDED). The City will provide $30,000 to pay for the program eligible costs and technical fees for the proposed activity as matching funds. The application will be submitted November 30, 2007. The funds received from IDED will be used for the administration ($15,000) of the program contracted with Region XII Council of Governments. The balance of the funds will be used for the program rehabilitation and a portion of the technical services contract. The program will enable the rehabilitation of a minimum of 10 low and moderate-income family homes through an application process. All households to benefit from federal funds will meet the income eligibility test of income less than 80% of median income according to the Housing and Urban Development guidelines. The rehabilitation activity will be focused on two targeted areas that includes the area on and within the boundary lines starting at the intersection of Sixth Street and East Street, North on East Street to Railroad Street then west to Main Street, South to South Street then East to Center Street, north to Sixth Street then east to point of origin. All homes assisted will meet the Iowa Minimum Rehabilitation Standards and be tested to be lead-safe upon completion. Temporary displacement of the families may occur during the rehabilitation disturbing lead based paint. The families temporarily displaced will be assisted relocation with the IDED program funds. No businesses will be displaced during the project. The nature of the proposed activity is to preserve the existing housing units, increase energy conservation, and eliminate health and safety hazards in the homes. After a brief overview of the program, with no one present wishing to comment on the changes, Henderson closed the public hearing at 7:36 pm. Action Items Resolution 1832: Housing Rehabilitation Housing Program: After closing the public hearing on this issue, Hargens motioned to approve the application for the housing program and to donate $30,000 towards the project over at least 10 projects. Seconded by McLaughlin, and the roll being called, the following members voted: Aye- Hargens, Henderson, Johnson, McLaughlin, and Morris. Resolution Passed.
Awarding of RFP for Housing Program: Fuller noted that there was a public notice for an RFP for technical services associated with the housing program, and that Region 12 was the only one who submitted one. The amount is for $15,000. The council questioned whether the $15,000 is in addition to the $30,000 match already pledged and Joe Behrens from Region 12 said that it was already built into the $30,000 figure. McLaughlin motioned to award the RFP to Region 12 for the Housing Program, and Morris seconded. The roll being called, the following members voted: Aye- Hargens, Henderson, Johnson, McLaughlin, and Morris. Motion carried. Health Insurance Coverage: Fuller announced that the city should be receiving additional health insurance quotes for the next year, but not enough information has come to make a decision yet. A decision will need to be made at the next council meeting. No action taken. Library Furnace Replacement: The Library Board has requested that the furnace be replaced at the same time the remodel takes place. The old furnace was estimated to be at least 20 years old. They are asking the city to pay for this replacement since the city is the landlord. The library received a quote from Detlefsen Electric for $2,100. After discussion the council wanted the library to get a quote from Soll’s, but they were in favor of replacing the furnace at the same time. No action taken. Loader Re-Financing: Fuller reported that he had received a quote from Templeton Savings Bank to refinance the loan for the loader. Each bank in town had an opportunity to provide a quote, but TSB was the only one able to do so. TSB quoted an interest rate of 5.8%. The current rate is 6.25%. McLaughlin motioned to re-finance the loader with TSB effective November 16. Johnson seconded the motion, and the roll being called, the following members voted: Aye-Hargens, Henderson, Johnson, McLaughlin and Morris. Motion carried. Wastewater Project-Change Order #3: The council considered another change order for the Wastewater Project in the amount of $8,900. The work would consist of tearing out pipes and walls on the inside of an imhoff tank. The engineer feels that we should save about $5,000 at the end of the project on testing services, which will help offset these expenses. Hargens motioned to approve Change Order #3, Morris seconded, and the roll being called, the following members voted: Aye- Hargens, Henderson, Johnson, McLaughlin, and Morris. Change order approved. Resolution 1830: Approval of 5th Payment for Wastewater Project: McLaughlin motioned to approve the 5th payment to Grundman-Hicks for their work on the Wastewater Project in the amount of $170,806.72. Johnson seconded, and the roll being called, the following members voted: Aye- Hargens, Henderson, Johnson, McLaughlin and Morris. Resolution passed. Resolution 1831: Amending the proposed “Code of Ordinances of the City of Manning, Iowa 2007; Ordinance 327: Henderson proposed to amend the proposed code in the following manner: 1) restrict parking on grassy section between the street and sidewalk at all times between April 1 and Oct 30 of every year. 2) Make sections along Third Street, between Center and Elm streets parallel parking only. This was in an effort to improve safety on those intersections. After discussion about both items, no action was taken on either item. No changes or amendments approved to the code. Ordinance 327—Adoption of “Code of Ordinances of the City of Manning, Iowa 2007”: Fuller read the proposed ordinance which would adopt the proposed city code. McLaughlin moved to approve the second reading of this ordinance, seconded by Morris, and the roll being called, the following members voted: Aye- Johnson, McLaughlin and Morris. Nay- Hargens and Henderson. Second Reading passed. Board Appointments: With Mayor Colling absent, no appointments were made. There were 2 positions on the P & Z Commission and 2 positions on the MMCTSU Board on the agenda. Other Matters—For discussion purposes only: Park Project Update—Fuller and Puck updated the council on the progress of the park project. With no further business to attend to, McLaughlin motioned for adjournment; second by Hargens, all Ayes. Meeting adjourned at 8:41 p.m.
__________________________________ Charles Henderson, Mayor Pro-tem ATTEST:
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Jordan B. Fuller, City Administrator/Clerk