AWARD STORM DRAIN VIDEO INSPECTION AND CLEANING SERVICES

							                   CITY OF
MEMORANDUM
TO:                  HONORABLE MAYOR & CITY COUNCIL MEMBERS
FROM:               JIM BELL, DIRECTOR OF PUBLIC                       K
DATE:                JUNE 17,2008
SUBJECT:            AWARD STORM DRAIN VIDEO INSPECTION AND
                     CLEANING SERVICES
REVIEWED:            CAROLYN LEHR, CITY MANAGER                   09-
Project Manager:     Ron Dragoo, Senior Enginee~


RECOMMENDATIONS

   1.     Award a three-year contract for Storm Drain Video Inspection and Cleaning
          services to Performance Pipeline Technologies, in an amount not to exceed
          $152,400.

   2.     Authorize the Mayor and City Clerk to execute a contract with Performance
          Pipeline Technologies.

   3.     Authorize the expenditure of up to $152,400 for Fiscal Year 2008-2009.


BACKGROUND

The Master Plan of Drainage has identified a number of deficiencies with the City's
storm drain system. One of the deficiencies identified was that some pipes have
deteriorated to such a degree that their ability to convey drainage has been reduced,
and pipe collapse is possible. Corrugated metal pipes (CMP) are most likely to
deteriorate.

CMP lines have a life expectancy of around 30 years. Nearly all of the CMP storm
drain lines in place today were installed before Rancho Palos Verdes was incorporated
in 1973. Accordingly, many of the pipes need attention. Determining which CMP's
need to be repaired is accomplished by visual inspection. A video camera mounted to
a remote operated electric cart is sent through the pipe and the interior condition of the
pipe is observed/recorded. Deficiencies are easily identified through this process.
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To correct these deficiencies, the City is in the process of lining CMP's with cured in
place polyethylene pipe liners. These liners posses the structural integrity to withstand
the forces a CMP experiences when buried underground which allows the liner to take
the place of the CMP (CMP's will continue to deteriorate over time).

Prior to lining a CMP, the pipe must be carefully cleaned and video inspected to
determine the condition of the pipe along with its length and diameter. Cleaning is
required to allow the video camera to pass through the pipe so problem areas can be
identified and the length of the pipe to be lined established. Cleaning CMP's must be
conducted in a very careful manner to avoid destroying what is often a fragile rotting
shell of a pipe. More often than not, CMP's require repairs after the cleaning is
complete and prior to the lining process. Many of these repairs can be completed
within the pipe provided a specialized contractor is available to complete the repairs.

In August 2005 voters approved the Storm Drain User Fee to fund repairs that are
needed to the City's aging storm drain system. These funds are available and
budgeted to perform storm drain video inspection, cleaning and repair services.


ANALYSIS

The project was advertised and sealed bids were received and opened at 10:00 a.m. on
May 29, 2008. One proposal was received and accordingly this was the lowest bid
received. Staff contacted contractors to determine why others had not submitted
proposals. All contractors contacted indicated they wanted to focus on video inspection
or cleaning services, the contractors did not perform repairs within pipes following
cleaning, which is required through our contract. Additionally, most indicated they were
very busy and did not have the capacity to accommodate additional work at this time.

Staff has worked with Performance Pipeline Technologies, the low bidder, in the past
and is satisfied with work previously preformed. They have the skills required to
perform the difficult cleaning that is often required and they have completed repairs
within pipes as required through our contract. The unit prices quoted appear usual and
reasonable for the work requested. The Base Bid includes storm drain line cleaning
using a vactor truck to vacuum debris from within the storm drain lines and disposal of
the debris collected, grouting sections of storm drain lines and repairing inverts that
need pre-lining patches, completing point repairs to pipes that can not be repaired
internally, and providing complete video inspections of pipes. Due to budgetary
constraints, the work scoped through the specifications will be requested one location at
a time. Using this method to accomplish the work, staff will be able to control the
amount of pipe that is cleaned and ready to be lined. This will enable staff to more
closely match our lining bUdget to the pipes that are ready to be linned, minimizing the
risk of cleaning and repairing pipes that can not be lined due to lack of funds. The bid
summary follows:

                      CONTRACTOR                            BASE BID AMOUNT
      Performance Pipeline Technologies                          $152,400


      Engineer's Estimate                                        $145,000

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The bid was reviewed for consistency with bid requirements. Performance Pipeline
Technologies has worked in Rancho Palos Verdes and in neighboring cities on similar
projects in the past. References provided were contacted and all reported satisfactory
performance. The bid documents are in order and their contractor's license is current.


CONCLUSIONS

Adopting Staff's recommendations will award a contract to Performance Pipeline
Technologies for storm drain video inspection and cleaning services.

FISCAL IMPACT

The recommended action will result in the expenditure of up to $152,400.

Funds are available and budgeted for this work through the Water Quality and Flood
Protection Program (WQFP).




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                             CITY OF RANCHO PALOS VERDES

                                           CONTRACT FOR:

        STORM DRAIN VIDEO INSPECTION AND CLEANING SREVICES
THIS AGREEMENT is made and entered this                day of , 200_, by and between the CITY
OF RANCHO PALOS VERDES, hereinafter referred to as "City", and Performance Pipeline
Technologies, hereinafter referred to as "Contractor."

WITNESSETH:

WHEREAS, Contractor and Contractor's Surety are providing the bonds attached hereto and incorporated by
this reference; and

WHEREAS, City desires to contract with Contractor to perform the services detailed in this Agreement,
including Contractor's Proposal, which is attached; and

WHEREAS, Contractor has represented that it is fully qualified to assume and discharge such responsibility;

        NOW, THEREFORE, the parties agree as follows:

1.      Scope of Services. City hereby engages Contractor to perform the work and provide the services and
        materials for the project identified as: STORM DRAIN VIDEO INSPECTION AND CLEANING
        SERVICES, as described in the Specifications attached hereto and incorporated by this reference,
        including miscellaneous appurtenant work. Such work shall be performed in a good and workmanlike
        manner, under the terms as stated herein and in the attached Specifications, and in accordance with the
        latest edition of the document titled "Standard Specifications" published by the Joint Cooperative
        Committee, Southern California Chapters of the American Public Works Association and the
        Associated General Contractors of America. In the event of any conflict between the terms of this
        Agreement and any of the above-referenced documents, the terms of this Agreement shall be
        controlling.

2.      Compensation. In consideration of the services rendered hereunder, Contractor shall be paid
        according to the prices as submitted on the Bid Sheet ofthe attached Proposal, and in accordance with
        the Special Provisions.

3.      Independent Contractor. It is understood and agreed by the parties that Contractor is, for the purposes
        of this Agreement, an independent contractor and not an employee of the City. Accordingly,
        Contractor shall not be deemed the City's employee for any purpose. Contractor shall not incur or
        have the power to incur any debt, obligation, or liability on behalf of the City.

4.      Assignment. This Agreement may not be assigned by Contractor, in whole or in part, without the
        prior written consent of City.

5.      Termination. This Agreement may be canceled by City at any time without penalty upon 30-days'
        written notice. In the event oftermination without fault of Contractor, City shall pay Contractor for all
        services rendered prior to date oftermination, and such payment shall be in full compensation for all
        services rendered hereunder.




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6.     Workers' Compensation Insurance. California Labor Code Sections 1860 and 3700 provide that every
       contractor will be required to secure the payment of compensation to its employees. In accordance
       with the provisions of California Labor Code Section 1861, the Contractor certifies as follows:

                        "I am aware of the provisions of Section 3700 of the Labor
                        Code which require every employer to be insured against
                        liability for workers' compensation or to undertake self-
                        insurance in accordance with the provisions of that code,
                        and I will comply with such provisions before commencing
                        the performance of the work of this contract."

7.     General Rate ofPer Diem Wages. Pursuant to the Labor Code ofthe State ofCalifornia, the Director
       ofIndustrial Relations has determined the general prevailing rate ofwages and employer payments for
       health and welfare, vacation, pension and similar purposes applicable to the work to be done. This
       rate and scale are on file with the Director of Public Works, and copies will be made available to any
       interested party on request. The Contractor to whom the contract is awarded, and its subcontractors,
       must pay not less than these rates for this area to all workers employed in the execution of this
       Agreement.

       This Agreement is subject to the provision ofArticle 1.5 (commencing at Section 20104) ofDivision
       2, Part 3 ofthe California Public Contract Code regarding the resolution ofpublic works claims ofless
       than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting
       documentation by the Contractor, for the response to such claims by the contracting public agency, for
       a mandatory meet and confer conference upon the request of the Contractor, for mandatory non-
       binding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon
       the failure to resolve the dispute through mediation. This Agreement incorporates the provisions of
       Article 1.5 as though fully set forth herein.

8.     Suit; Recovery of Attorney Fees and Costs. Should either party bring any action to protect or enforce
       its rights hereunder, the prevailing party in such action shall be entitled to recover, in addition to all
       other relief, its reasonable attorney's fees and court costs.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above
written.

CITY OF RANCHO PALOS VERDES

By:                                                        _
                                 Mayor

ATTEST:

By:                                                    _
                                 City Clerk
CONTRACTOR:

By:                                                            _



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