Community Service Project Design and Planning Report (36 marks) INTRODUCTION An integral part of all civil engineering projects is the project design and the construction implementation plan. The Community Service Project Plan assignment is an excellent opportunity for you and your team to “learn by doing”. Your team’s project design and plan should be in the form of a written report that is submitted to both your community organization (your client) and the assignment box for Civil 201 on or before 4pm on FRIDAY December 4, 2009. ASSIGNMENT LEARNING OBJECTIVES By the end of the term, you should be able to Demonstrate the civil engineering project design process Demonstrate the civil engineering project planning process Demonstrate professional competencies such as professional ethics, team-building, effective client-relationship building, communication skills (eg, prompt communication with your team and team leader, and report writing) ASSIGNMENT SERVICE OBJECTIVES By the end of the term, you should be able to describe: Your community organization The community that is served by the organization The contribution you have made to the organization REPORT DELIVERABLE FOR STUDENT ASSESSMENT (30 marks for the report – peer evals will affect the report mark earned by individuals) Each project is different so each plan will be unique. However every plan should contain the following elements. Introduction to the report. Background to the community organization A scope statement for the project, including the project goals, objectives, constraints, and indicators of success Activities for successful completion of the project in term 2 Project Design Roles and responsibilities for the organization and every team member during project implementation Schedule of Activities for term 2 Risk Assessment for term 2 If construction material is involved in the project, then a list of material as well as material sourcing, and pricing, and a plan to obtain the material should be included. The report should be approximately 20 pages (+ or – 2 pages), including tables but excluding diagrammes, photographs, and/or appendices. By following your plan in term 2, your team should be able to successfully complete the construction of your CSL project. TEAM COMMUNICATION (6 marks – individual basis) Each CSL team will have a private discussion board on the Civl 201 website. Your team MUST use this discussion board for all communications. This repository of your team communication will be assessed on an individual basis. The assessment is based on: The team member’s prompt reply to all communication requests. The perceived sincerity of the team member’s responses. Respectful language. RESOURCES The following resources are available on the Civil 201 Vista Website. A statement on Risk Management Examples of plans for CSL projects that were successful last year Project Management Resources A link to the UBC Learning Exchange website PROJECT PLANNING TASKS Depending on your project, you will need to complete some or all of the following tasks in order to write your Project Plan Report. COMMUNITY ORGANIZATION BACKGROUND Describe the organization you are working with. If possible, including o its organization vision and mission o its goals and objectives o whether or not it monitors its operations and, if so, how the monitoring is performed PROJECT DEFINITION Describe the need that the project addresses Who are the stakeholders? Define the final output of the project Identify project constraints – i.e., those factors that will limit the planning team’s options. Identify project assumptions – i.e., those uncertain factors affecting the project that, for planning purposes, must be assumed until certainty is obtained. For example, the daily hours of access to the project site might need to be assumed until these hours are verified. A SCOPE STATEMENT o Project justification o Project outcome o Project deliverables o Project objectives ACTIVITY DEFINITION Identify the list of specific activities that must be performed to accomplish the project objectives. ACTIVITY SCHEDULE Identify the sequence of activities and include a time-line for the activities for both the activities that have taken place in term 1 and for what activities need to happen in term 2 in order that the project will be successfully constructed. RESOURCE PLANNING – ROLES AND RESPONSIBILITIES Identify who will be responsible for what activities. This should include both the term 1 and term 2 activities. COMMUNICATIONS PLANNING Determine the information and communication needs of stakeholders in both terms, when will they need it, and how will it be given to them. CONCEPTUAL DESIGN Determine t DETAILED DESIGN Determine PROCUREMENT PLANNING Determine what to procure, how much to procure, and when. RISK PLANNING Determine what risks might affect the project, document the characteristics of each, then develop the procedures for addressing these risks.
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