Newsletter November 2009 - Crosspointe Village HOA by yantingting

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                                          Crosspointe Village
 November
   2009                                    Voice
                                                                                   It was announced that Felipe Sanchez had
  Board of Directors                                                               resigned from the Board. Cardinal was
                                     CROSSPOINTE VILLAGE HOA
President             Jeff Gollin    MEETING OF THE BOARD OF                       instructed to thank Mr. Sanchez for his
                                           DIRECTORS                               service to the Board and the community.
Vice President       Dan Moyer
                                         OCTOBER 28, 2009
                                                                                   A Motion was unanimously carried to
Secretary           Bill Bielinski
                                                                                   appoint Jim Glenn to the Board to fill the
                                     The Regular Meeting of the Board of
Treasurer             Jim Glenn                                                    vacancy left by Felipe Sanchez.
                                     Directors of the Crosspointe Village
Member At Large                      Homeowners Association was held on
                                                                                   HEARINGS:
                                     Wednesday, October 28, 2009 at the
                 David Miranda       Smoketree Clubhouse. The President,
                                                                                   The scheduled Hearing was held for a
                                     Jeff Gollin, called the meeting to order at
                                                                                   member for failing to park their vehicle(s)
                                     6:30 p.m.      Directors Present:      Bill
                                                                                   in the garage. Correspondence received
                                     Bielinski, Jeff Gollin, David Miranda,
                                                                                   from the owner regarding the violation
Board Appointments                   Dan Moyer. Directors Absent: None.
                                                                                   and the size of his vehicle was reviewed.
                                     Representing Cardinal: Farrah Esquer,
                                                                                   A Motion was duly made, seconded and
Architectural Chairman               CMCA, AMS, CCAM, PCAM
                                                                                   carried to impose a fine in the amount of
                   Jeff Gollin
                                                                                   $100.00 in accordance with the Associa-
                                     The Homeowners Forum was opened by
                                                                                   tion’s Violation & Fine Policy, as the vio-
                                     the President, Jeff Gollin.
                                                                                   lation had not been corrected and the size
Landscape Chairman                                                                 of a vehicle did not preclude the vehicle
                 Jim Glenn           The owner of a Briarglen Loop unit was
                                                                                   from being parked in the garage. Dan
                                     present to inquire on the lack of handicap
                                                                                   Moyer abstained. Cardinal was directed to
                                     access/ramps in the Association. The
                                                                                   inform the owner they could make an ap-
Newsletter Editor
                                     Directors explained that the Association
                                                                                   pointment to show that the vehicle did not
                                     was private property and therefore not
                                                                                   fit. David Miranda volunteered to meet
                 David Miranda       required to provide that type of access.
                                                                                   with the owner and verify the situation.
                                     The Board also explained that there were
                                                                                   Cardinal was requested to schedule a
                                     no funds set aside in the Budget for this
                                                                                   Hearing for the next Board Meeting.
Pools Chairman        Dan Moyer      work and it would be cost prohibitive.
                                                                                   The scheduled Hearing was held for a
                                     The same owner then questioned why the
                                                                                   member for failing to park their vehicle(s)
Webmaster             Jeff Gollin    Association did not have a clubhouse.
                                                                                   in the garage. The owners were present
                                     The Directors stated there was no fund-
                                                                                   to explain that they were unable to park in
                                     ing to build one.
                                                                                   their garage due to items being stored in
                                                                                   the garage and the owners requested a
                                     The same owner suggested a bulletin
                 THE   OPINIONS                                                    two-month extension to clean out the ga-
                 AND/OR STATE-
                                     board be placed inside the community so
                                                                                   rage. A Motion was duly made, seconded
                 MENTS MADE IN       classified ads could be posted. The Di-
                 THIS NEWSLET-                                                     and carried to allow the owner a two-
                                     rectors said that classified ads could be
                 TER MAY NOT                                                       month extension to clear out the garage so
                 NECESSARILY BE      listed in the newsletter, space permitting.
                 THE OPINION(S)
                                                                                   vehicles could be parked inside. David
                 OF THE INDIVID-                                                   Miranda abstained. Cardinal was re-
                                     As there were no other homeowners who
                 UAL    BOARD                                                      quested to schedule a follow-up Hearing
                 MEMBERS.            wished to address the Board, the Home-
                                                                                   for the January Board Meeting.
                                     owners Forum was closed.
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The scheduled Hearing was held for a member for miscella-        the carport was re-inspected on the day of the Hearing and
neous items being stored on the patio. The owners were           it was confirmed the violation had not been corrected.
present and stated they would address the items on the patio.
The owners were informed that failure to remove the items        The scheduled Hearing was held for a member for failing to
would result in further fines. Cardinal was requested to         install storage locks on the carport locker. A Motion was
schedule a follow-up Hearing for the next Board Meeting to       unanimously carried to impose a $100.00 fine in accor-
ensure the violation had been corrected.                         dance with the Association’s Violation & Fine Policy, as
                                                                 the violation had not been corrected. Cardinal was re-
The owners of a Meadowbrook Way unit brought the fol-            quested to schedule a Hearing for the next Board Meeting.
lowing repair items to the Board’s attention: The water
damage to the garage ceiling at the residence needed to be       The scheduled Hearing was held for a member for failing to
repaired due to a previous irrigation leak; the patio gate did   remove the non-operable/stored vehicle from the carport.
not close properly; the tree in the common area next to the      Correspondence received from the owner stating the vehi-
residence was lifting the patio slab and had cracked and         cle was operational was reviewed. Cardinal was instructed
lifted the concrete walkway outside the residence. Cardinal      to contact the owner requesting they provide a copy of their
was instructed to issue the appropriate work orders to facili-   registration and smog-check verification as the vehicle did
tate these repairs.                                              not appear to be operational. No fine would be imposed at
                                                                 this time, however a follow-up Hearing was to be sched-
The scheduled Hearing was held for a member for failing to       uled for the next Board Meeting.
repair/replace the sagging window blinds. A Motion was
unanimously carried to impose another fine in the amount of      It was noted that the member with account #11773-362-1
$100.00 in accordance with the Association’s Violation &         still had a baby gate up in the patio and had not yet submit-
Fine Policy, as the violation had not been corrected. Cardi-     ted an architectural application for a wood or wrought iron
nal was requested to schedule a Hearing for the next Board       gate as requested during the Hearing last month wherein the
Meeting.                                                         fines were waived. Cardinal was requested to schedule an-
                                                                 other Hearing for next month.
The scheduled Hearing was held for a member for using the
balcony as storage. A Motion was unanimously carried to          The scheduled Hearing was held for a member for failing to
impose another fine in the amount of $100.00 in accordance       remove the oil stains from the carport. As the violation had
with the Association’s Violation & Fine Policy. Cardinal         been corrected, no further action was required.
was requested to schedule a Hearing for the next Board
Meeting.                                                         The scheduled Hearing was held for a member for failing to
                                                                 install storage locks on the carport locker. The owner was
The scheduled Hearing was held for a member for the loose        not present. A Motion was unanimously carried to impose
cable wires from the satellite dish. A Motion was unani-         a $100.00 fine in accordance with the Association’s Viola-
mously carried to impose another $100.00 fine in accor-          tion & Fine Policy, as the violation had not been corrected.
dance with the Association’s Violation & Fine Policy. Car-       Cardinal was requested to schedule a Hearing for the next
dinal was requested to schedule a follow-up Hearing for the      Board Meeting.
next Board Meeting.
                                                                 The scheduled Hearing was held for a member for failing to
The scheduled Hearing was held for a member for failing to       remove items being stored in the carport. As the violation
replace the broken window panel. Correspondence recently         had been corrected, no further action was required.
received from the owner was distributed to and reviewed by
the Board. A Motion was unanimously carried to impose a          The scheduled Hearing was held for a member for failing to
$100.00 fine in accordance with the Association’s Violation      trim the plant material growing through the fence. The
& Fine Policy, as the violation had not been corrected. Car-     owner was not present. The Directors reviewed current pic-
dinal was requested to schedule a follow-up Hearing for the      tures of the plant material still growing through the fence
next Board Meeting. Cardinal was also asked to provide the       and a request from the owner that the fine be waived as the
owner with the contact information for Vinco Construction,       work was done. A Motion was unanimously carried to im-
should they choose to contact Vinco to replace the window.       pose a $100.00 fine in accordance with the Association’s
                                                                 Violation & Fine Policy, as the violation had not been cor-
The scheduled Hearing was held for a member for failing to       rected. Cardinal was requested to schedule a Hearing for
remove the oil stains in the carport. A Motion was unani-        the next Board Meeting and send a copy of the picture indi-
mously carried to impose a $100.00 fine in accordance with       cating the over-growth to the owner for review.
the Association’s Violation & Fine Policy, as the violation
had not been corrected. Cardinal was requested to schedule       The scheduled Hearing was held for a member for failing
a Hearing for the next Board Meeting and inform the owner        to obtain prior architectural approval for the lattice in the
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patio area. As the architectural application had been re-          to impose a $50.00 fine in accordance with the Associa-
ceived and forwarded to the Committee for review, no ac-           tions Violation & Fine Policy. David Miranda abstained.
tion was required at this time.                                    Cardinal was requested to schedule a follow-up Hearing for
                                                                   the next Board Meeting.
The scheduled Hearing was held for a member for failing to
remove the oil stains from the carport. Correspondence             The scheduled Hearing was held for a member for parking
from the owner regarding the violation was reviewed. A             in the carport without a vehicle decal displayed. A Motion
Motion was unanimously carried to impose a $50.00 fine in          was unanimously carried to impose a $50.00 fine in accor-
accordance with the Association’s Violation & Fine Policy,         dance with the Association’s Violation & Fine Policy. Car-
as the violation had not been corrected. Cardinal was re-          dinal was requested to schedule a follow-up Hearing for the
quested to schedule a Hearing for the next Board Meeting           next Board Meeting.
and send a copy of the pictures noting stains to the owner for
review and inform the owner the carport was inspected on           The scheduled Hearing was held for a member for allowing
the day of the Hearing.                                            the dog’s urine to wash from the garage into the driveway.
                                                                   Correspondence from the owner regarding the health condi-
The scheduled Hearing was held for a member for failing to         tion of her dog and dogs in the community that urinate in
trim and keep the plant material in the patio area to a maxi-      the common area was reviewed. It was noted that two
mum height of eight feet. As the violation had been cor-           separate complaints had been received about the practice
rected, no further action was required.                            and the smell needed to be addressed. It was suggested that
                                                                   the dog be trained to use potty training pads to absorb the
The scheduled Hearing was held for another member for              urine so it did not have to be washed into the driveway. A
failing to trim and keep the plant material in the patio area to   Motion was duly made, seconded and carried to impose a
a maximum height of eight feet. As the violation had been          $50.00 fine in accordance with the Association’s Violation
corrected, no further action was required.                         & Fine Policy. Jeff Gollin abstained. Cardinal was asked to
                                                                   schedule a follow-up Hearing for the next Board Meeting.
The scheduled Hearing was held for a third member for fail-
ing to trim and keep the plant material in the patio area to a     GUARD SERVICE REPORT—PHOENIX PATROL:
maximum height of eight feet. As the violation had been
corrected, no further action was required.                         George Gonzalez of Phoenix Patrol was present to discuss
                                                                   the gate attendant services. He reported there were many
The scheduled Hearing for a member for failing to remove           residents without permits. The Directors instructed Phoe-
the oil stains in the carport was tabled to the next Meeting.      nix to record the addresses of those without permits. Fur-
A vehicle blocked viewing of the area so verification of           ther, the Directors stated the guards needed to record the
compliance could not be made. Cardinal was requested to            addresses and permit numbers of those without remotes.
schedule a follow-up Hearing for the next Board Meeting.           In addition, the Board asked Mr. Gonzalez to be sure the
                                                                   guards were addressing bike and skateboard ramps erected
The scheduled Hearing was held for a member for the tenant         on the sidewalks.
dumping large items in dumpster #10. Correspondence from
the owner regarding the actions of the tenant was reviewed.        Discussion was held regarding adopting a rule that minors
It was noted the tenant was told by a Board Member onsite          on bikes and skateboards within the Association be re-
not to dump the items and they proceeded anyway. A Mo-             quired to wear helmets. Cardinal was instructed to deter-
tion was unanimously carried to impose a $137.50 fine, to          mine the state law regarding helmets and the age require-
cover the cost of the pickup, in accordance with the Associa-      ments. In addition, the Directors asked that the possible
tion’s Violation & Fine Policy.                                    adoption of this type of rule be added to the next statement
                                                                   due to safety concerns.
The scheduled Hearing was held for a member for the
dumping of large items in dumpster #1. Correspondence              COMMITTEE REPORTS:
from the owner stating he had no knowledge of the fact that
disposing of large items was not allowed was reviewed.. A          The Directors reviewed the irrigation audit and a proposal
Motion was unanimously carried to impose a $137.50 fine,           from Las Flores Landscape for irrigation repairs. A Mo-
to cover the cost of the pickup, in accordance with the As-        tion was unanimously carried to approve the proposal
sociation’s Violation & Fine Policy.                               from Las Flores Landscape in the amount of $4,668.00 for
                                                                   irrigation repairs with the stipulation that this amount in-
The scheduled Hearing was held for a member for not re-            cluded the cost to restore the landscape to its original con-
turning the garbage cans to the garage by the end of trash         dition that may have been disturbed by the repairs. The
pick up day. A Motion was duly made, seconded and carried          cost was to be charged to the operating account.
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Jim Glenn volunteered to Chair the Landscape Committee.        The Directors reviewed the proposals from Gutter Gods to
Cardinal was instructed to thank Jennifer Thomas for her       repair or replace the rain gutters at three locations in the
service as the Committee Chair and inform her that a re-       community. A Motion was unanimously carried to ap-
placement Chair had been appointed. Cardinal was re-           prove the proposal from Gutter Gods to repair or replace
quested to forward Mr. Glenn’s information to Las Flores       the rain gutter at a Scottsdale Circle unit in the amount of
and request they contact him to schedule monthly land-         $380.00; at a Moordale Circle unit in the amount of
scape inspections.                                             $120.00; and at a Cleardale Circle unit in the amount of
                                                               $355.00. It was noted that no proposal had been received
There was nothing to report from the Newsletter, Website       for work required at a second Scottsdale Circle unit. Car-
or Architectural Committees.                                   dinal was requested to follow up with Gutter Gods.

APPROVAL OF MINUTES:                                           The Directors reviewed the proposal from OffSite Produc-
                                                               tions to replace the mailboxes. Cardinal was requested to
A Motion was duly made, seconded and carried to approve        thank them for their proposal and inform them the Asso-
the Minutes of the September 23, 2009 Regular Meeting, as      ciation would not be pursuing the work at this time.
submitted. Bill Bielinski abstained.
                                                               Correspondence from the owner of a Briarglen Loop unit
A Motion was unanimously carried to accept the Septem-         regarding whose responsibility it was to pay for the repairs
ber 28, 2009 Action Without a Meeting to approve the pro-      from water damage to a neighboring Briarglen Loop unit
posal from Aquatrends to replace the spa circulation pump      caused by the water heater in the first owner’s unit was
at the center spa in the amount of $945.00. The cost was to    reviewed. The first owner was present and stated it was
be charged to the reserve account.                             her understanding the Association was responsible for this
                                                               type of repair. The Directors decided to obtain a legal
FINANCIAL REVIEW:                                              opinion as to who would be responsible in this situation,
                                                               the homeowner or the Association. Cardinal was in-
A Motion was unanimously carried to accept the Septem-         structed to forward a copy of the letter from the owner
ber 2009 Financial Statement, as prepared.                     along with the proposal for the drywall repair from Vinco
                                                               Construction and the dry-out from Garland Restoration to
A Motion was unanimously carried to file liens against the     the Association’s legal counsel for their review.
properties with the following accounts: #11773-030-3,
#11773-064-3, #11773-189-3, and #11773-492-1.                  Correspondence from the same first owner of a Briarglen
                                                               Loop unit regarding the drywall repairs needed due to wa-
Discussion of various strategies to reduce copying costs       ter damage caused by their water heater was reviewed.
was tabled to the next Meeting.                                The second owner was present. The proposal from Vinco
                                                               Construction in the amount of $1,575.00 to repair the dry-
UNFINISHED BUSINESS:                                           wall was reviewed. A Motion was unanimously carried to
                                                               approve the proposal for drywall repair from Vinco Con-
The Directors reviewed the proposals from Ben’s Asphalt,       struction in the amount of $1,575.00. Once the legal opin-
DM Construction, Superior Asphalt and United Paving to         ion was received, the Board would determine who was
install a speed bump at the north entrance. Cardinal was       responsible for the cost.
directed to contact DM Construction to request the dimen-
sions be included on their proposal and request they match     The Directors reviewed correspondence from the owner of
the style of the speed bump at the stop sign near the center   a Riverdale Way unit requesting fines imposed to their
pool.                                                          account be waived. A Motion was unanimously carried to
                                                               deny the request. Cardinal was requested to provide viola-
The Directors reviewed the proposal from Alertt Access to      tion dates/timelines, Hearings and inspections and inform
install a switch on the north exit gate. Cardinal was in-      the owner that there was a follow-up process in verifying
structed to obtain proposals from other gate companies, and    whether or not a violation had been corrected and the
Service 1st Lighting.                                          dates/timeline confirmed the fines were imposed properly.

NEW BUSINESS:                                                  The Directors reviewed correspondence from the owner of
                                                               a Scottsdale Circle unit regarding a request for a vehicle
Review of proposals for the Association’s insurance was        decal. A Motion was unanimously carried to deny the
tabled to the next Meeting as only the existing carrier had    request for the vehicle decal. Based on the circumstances,
submitted theirs. Cardinal was instructed to follow up with    guest passes would need to be obtained. Cardinal was to
the other carriers and email the Directors with the bids.      notify the owner of the Board’s decision.
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                                                               November 2009 scheduled street sweeping dates
                                                               are the 3rd and 17th.

                                                               December 2009 scheduled street sweeping dates
                                                               are the 1st and 15th.

                                                                     Attention Crosspointe Village
                                                                     homeowners and residents —
                                                                      You are always invited to
                                                                  attend the H.O.A. Board Meetings.

                                                                Normally held every fourth Wednesday (except
                                                                during the Holiday season) at Smoke Tree
 The Directors reviewed correspondence from the owner           Clubhouse, 12290 Briarwood Street, Stanton.
 of a Briarglen Loop unit requesting reimbursement for an       Directions: North on Beach Blvd., right on
 excessive water bill due to a main line leak. A Motion         Catherine St. (first street after Lampson.) Go
 was unanimously carried to reimburse the owner for the         straight to the end of the street. Where the
 excessive water bill in the amount of $39.07.                  road curves is the clubhouse. Watch for “no
                                                                parking” areas on the street, as police will
 The Directors reviewed correspondence from the owner
 of a Newbrook Way unit regarding the violation letter          ticket.
 they received for items stored in the garage. Cardinal         The next Board Meeting will be held on
 was requested to grant the owner an extension and sched-       Wednesday, December 9, 2009 at 6:30pm, at
 ule a follow-up Hearing for the next Board Meeting. The        Smoke Tree Clubhouse. There will NOT be a
 owner was to be informed if the matter was not addressed       Meeting during the month of November.
 prior to the Hearing, a fine would be imposed.

 The Directors reviewed correspondence from the owner of
 a Cleardale Circle unit regarding the violation letter she
                                                                               Important Numbers:
 received regarding her tenants dumping furniture in the
 Association’s dumpsters. The owner stated she had for-        Crosspointe Village Website
 warded the violations to her tenant and reminded them that    www.CrosspointeVillageHOA.com
 following the Association’s rules were part of their lease
 agreement. Cardinal was directed to thank the owner for       Cardinal Property Management
 her response stating that should any further violations oc-   1290 North Hancock, Suite 103
 cur a Hearing would be scheduled.                             Anaheim, CA 92807
                                                               714-779-1300 or 800-400-6686
 The Directors reviewed correspondence from CAI regard-        Contactus@cardinal-online.com
 ing membership. No action was taken.                          (Always mention that you live at Crosspointe Village as
                                                               they do manage many other associations.)
 It was noted that no Board Meeting would be held in No-
 vember due to the holiday. The next Meeting was sched-        Phoenix Patrol, Inc., Office (24 hrs)
 uled for December 9, 2009.                                    714-538-2426

 It was noted an Executive Session was held following the      Guard Shacks:
 September 23, 2009 Regular Meeting to discuss third           North Gate—897-5027
 party contracts.                                              South Gate—894-0726 (4:00 p.m. to 8:00 p.m. usually)
 There being no further business, the Meeting was ad-
                                                               Stanton / Orange County Sheriff
 journed to Executive Session at 8:37 p.m. to discuss third
                                                               714-647-1832 (non emergency dispatch)
 party contracts.

 Submitted by: Farrah Esquer, CCAM, CMCA, AMS,                 Orange County Vector Control (rat control)
 PCAM                                                          714-971-2421     Mon-Thurs: 7-4:30, Fri. 7-3:30
                                                               www.ocvcd@ocvcd.org

								
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