THE CITADEL BOARD OF VISITORS MEETING MINUTES 4 FEBRUARY 2006
The Citadel Board of Visitors held a meeting on campus in the Board Room, Jenkins Hall, at 0830 hours on 4 February 2006. The following members of the Board of Visitors were present: Colonel William E. Jenkinson III, Chairman; Major General Arthur H. Baiden III, Vice Chairman; Colonel Harvey M. Dick; Colonel Douglas A. Snyder; Colonel W. Henry Johnson; Colonel Allison Dean Love; Colonel Glenn D. Addison; Colonel John R. Douglas; Colonel Harry B. Limehouse, Jr.; Colonel William G. Kastner; Colonel Claude W. Burns III; Major General Stanhope S. Spears, Adjutant General of S.C.; Dr. Charles E. Millwood, Jr., representing Mrs. Inez M. Tenenbaum, State Superintendent of Education; and Colonel James E. Jones, Jr., Member Emeritus. In attendance was Lieutenant General John W. Rosa, President, along with senior members of his staff. Also attending were Major General Nathaniel H. Robb, Jr., President, The Citadel Alumni Association and Mr. Daniel Quirk, Jr., President, The Citadel Brigadier Foundation. Mr. L. William Krause, Chairman, The Citadel Foundation, was on speaker phone. The following member of the Board of Visitors was absent: Colonel Leonard C. Fulghum, Jr., Member Emeritus. Colonel William E. Jenkinson III, Chairman, called the meeting to order and Mr. Mark Brandenburg, General Counsel for The Citadel, stated that the meeting was being held in compliance with the Freedom of Information Act. Chaplain David Golden gave the invocation. The minutes of the 24 September 2005, 26 October 2005 and 11 November 2005 were approved with a minor administrative correction to the 24 September 2005 minutes. The meeting followed the agenda at ENCLOSURE 1. The Chairman expressed appreciation on behalf of the Board to the President for a wonderful previous evening at Quarters One, commenting on the lovely house and the outstanding meal. After presenting certificates of commission in the Unorganized Militia of S.C. to Colonel William G. Kastner and Colonel Claude W. Burns III, he welcomed Major General Nathaniel H. Robb, Jr., President, The Citadel Alumni Association, and Mr. Daniel Quirk, Jr., President, The Citadel Brigadier Foundation, to their first meetings with the Board. Lieutenant General Rosa gave the President’s report: The President stated that he considers administration transitions to be “tough,” even more so the longer span of time between administrations. The previous administration at The Citadel was for eight years, and now a new President and a new Commandant of Cadets are beginning their terms of office. The President has been welcomed every place he has gone.
He has spent his first 30 days in office being seen and speaking to cadets, faculty, staff and alumni. He has met with the Vice Presidents for detailed reviews of their respective areas of responsibility. He has met with the past presidents to get a feel for how they see the college. He plans to focus early on a four-year development plan for cadets. He considers that there is now a good three year plan, but the sophomores are disengaged, out of the net, and not a part of the leadership team. Most of the cadets walking tours are seniors, which makes it hard to understand why so, if they have been exposed to a good leadership development plan. This plan must be synchronized and integrated, building on the Krause Initiative. Based on his first 30 days in office, he feels these are exciting times for The Citadel. As a team, the Board and the administration need to decide where the college is going and what the campus will look like. Momentum will build once that is articulated. The President was well received in Columbia. It will be necessary to determine how the college will keep running when state funds decline. Over the next 30-60 days, the President will “hit the road” to engage a broad base of constituents. By the time of his inauguration in April, the President wants to have his vision of The Citadel firmly in place. He is impressed with what he considers well thought-out strategic initiatives. He wishes to get the administration focused and committed to “stay the course” or determine where to go. He will feel better with that decided. He indicated that Colonel Charlie Reger will retire from The Citadel in April. He thanked Colonel Reger for his long and faithful service to The Citadel. He has asked Colonel Reger and Colonel Joe Trez to switch jobs until Colonel Reger retires, with Colonel Trez to become Executive Assistant to the President.
The Chairman thanked the President for his report. Following discussion regarding the President’s remarks, he announced that the Board of Visitors would meet as a committee of the whole on Saturday, 11 March 2006 from 0900 to 1300 hours to address strategic objectives. He also announced that since the President’s inauguration falls on the weekend of the scheduled April meeting of the Board, it will require that committee meetings be held on Thursday, 20 April instead of Friday, 21 April. The Board of Visitors went into executive session to receive a briefing from The Citadel General Counsel on current and potential legal cases. The Chairman called for committee reports. Colonel Douglas A. Snyder, Chairman, Finance Committee, reported as follows: The committee met and received, as information, the college’s Fiscal Status Report, which included statistics and the audited financial statements. Colonel Holland, Vice President for Finance and Business Affairs, provided the committee an update of stadium financing and associated federal funding issues; 2
plus information regarding The Citadel’s Trust Management Letter and the status of the Audit Committee. The food services contract with ARAMARK expires 30 June 2006. The administration desires a new ten-year contract. Colonel Snyder made the following motion which was approved unanimously: MOTION
That The Citadel Board of Visitors reaffirm the $80,000 budgeted for the President to be used for entertainment, gift giving, contributions, legislative initiatives and similar purposes. These are the duties expected of a business executive and the cost might not be appropriately charged to funds derived from student fees or state appropriations. Colonel Snyder made the following motion which was approved unanimously: MOTION That the Scholarship Book be accepted and that its spending recommendations be budgeted for next year. Colonel Snyder moved, seconded by Colonel Limehouse, and unanimously approved by the Board, that APPENDIX to Section IX of College Regulations, Committee Rules, be modified as follows: APPENDIX TO SECTION IX Committee Rules 13. Committee on Audit. The Committee on Audit shall be responsible for all matters related to the functional areas as delineated in its title as well as other matters which shall from time to time be referred to it by the Chair of the Board of Visitors. The committee shall review all matters under its purview and make appropriate recommendations to the Board of Visitors. Unless otherwise directed by the Chair of the Board of Visitors, or by the Board of Visitors itself, the following will be the primary responsibilities of this committee. a. assist the Board of Visitors in fulfilling its oversight responsibilities in reporting financial information to the public; b. monitor internal and external audit activities; c. meet with The Citadel’s external auditor prior to the annual audit to discuss issues and procedures; d. meet with The Citadel’s external auditor after the annual audit to discuss issues and results of the audit; e. ensure that an adequate system of internal controls has been established and is functioning adequately; f. provide an avenue of communication between the external and internal auditors and the Board of Visitors.
Colonel Snyder moved, seconded by Colonel Dick and approved unanimously by the Board, the adoption of the following resolution: RESOLUTION
Be it resolved that in accordance with SECTION IX, paragraph 6.b. (c) (page 41) of the College Regulations, the Committee on Audit is established as a formal Standing Committee of the Board of Visitors. Be it further resolved that the Committee on Audit will consist of three members of the Board appointed by the Chair of the Board of Visitors. Colonel Allison Dean Love, Chair, Education Committee, reported that the committee met and received a briefing by the Provost. She announced that members of the Board of Visitors will have lunch with members of the Faculty Council after Corps Day parade. Colonel Harvey M. Dick, Chairman, Buildings and Grounds Committee, reported that the committee met and received a briefing from Colonel Tomasik, Vice President for Facilities and Engineering. Colonel Dick made the following two motions, both of which were unanimously approved by the Board. MOTION # 1 That The Citadel Board of Visitors approve the plan to accommodate the loss of 2 ½ acres (say 190 cars) of parking at Lockwood Field to the South Carolina National Guard by relocating these spaces to available areas in the Altman Parking Lot and Law Barracks contractor lay-down area. MOTION # 2 That the Board of Visitors approve leasing of the areas shown in green on the attached site map (ENCLOSURE 2) to the South Carolina National Guard to facilitate construction of a joint use stadium/readiness facility, subject to a Memorandum of Understanding between The Citadel and the South Carolina National Guard. Colonel John R. Douglas, Chairman, Athletic Committee, made the following two motions, which were unanimously approved by the Board of Visitors. MOTION # 1 The Athletic Department recommends that the Board of Visitors concur in the Athletic Department’s recommendation to retire the jersey of Marc Buoniconti in an appropriate halftime ceremony at a football game in the fall of 2006.
MOTION # 2 The Athletic Committee recommends that the Board of Visitors direct the Athletic Director to prepare a standard policy to retire athletic jerseys in the future. The policy is to include participation by the athletic constituencies on campus, such as The Citadel Brigadier Foundation, and any others that may provide input. Major General Arthur H. Baiden III, Chairman, Customs, Regulations, and Cadet Liaison Committee, reported that the committee did not meet. He called on Colonel Gregory Stone, the new Commandant of Cadets, for his initial assessment of the Corps of Cadets. In his initial assessment, Colonel Stone reported the characteristics of the Corps that he wants to sustain and those that he wishes to improve. Those to be sustained include (1) the Corps’ energy, vibrancy and precision and the desire to “be in charge”, (2) the openness that he has observed in the Commandant’s Department and (3) the interest in team building that he has observed among the staff and faculty. Those to be improved include (1) commitment to standards, (2) organizational efficiency, and staff and faculty communications to and from the Commandant’s Department. He explained his areas of focus; i.e., (1) quality of cadet life, (2) cadet management and (3) cadet training. Colonel W. Henry Johnson, Chairman, External Affairs Committee, reported that the committee had a good meeting and there were no action items. Colonel Glenn D. Addison, Chairman, Strategic Planning Committee, presented the following resolution, which was unanimously approved by the Board: RESOLUTION The Board of Visitors directs the administration, as part of the ongoing discussion of strategic master plans, to prepare a plan to house and provide a full cadet experience for a Corps of Cadets of approximately 2,000 cadets. The Chairman called on Major General Nathaniel H. Robb, Jr., President, The Citadel Alumni Association for comments and remarks. General Robb provided the following information: The Alumni Board approved three affinity programs for members; (1) student loan consolidation, (2) a new credit card (will bring in $175,000 over three years) and (3) a Long Term Care group policy. The Alumni Board decided to take $1M from the Life Membership Fund to pay toward the Holliday Alumni Center building. This will allow the Alumni Association to pay off the building in five years rather than eight years. A five-year projected budget has been set up with three new items within the budget: (1) consolidated a group of items to support cadet activities, (2) set up a test scholarship fund of $5,000 with The Citadel Foundation to help cadets when all other fund sources have expired and (3) established a Ring Recovery Fund to buy and recover rings on the Internet site, ebay, and pawn shops.
Created a Young Alumnus of the Year award. The Citadel Alumni Association will establish a policy for the issuance of honorary and replacement rings.
The Chairman called on Mr. Daniel Quirk, Jr., President, The Citadel Brigadier Foundation, for comments and remarks. Mr. Quirk stated that the Brigadier Foundation will monitor the impact PSL’s have on membership and the effect on revenues. He provided dates on upcoming events: (1) Braxton Bridge – Clay Shoot - 25 February, (2) Auction - 22 April, (3) Golf Tournament - 24 August and (4) Memorial Fund Banquet 26 October. The Chairman called on Mr. L. William Krause, President, The Citadel Foundation, for comments and remarks. Mr. Krause’s remarks included: The Citadel Foundation 2005 campaign goal was $14M and $16.34M was raised. Total campaign funds now total $71M toward a campaign goal of $100M. Seventy percent of campaign goal has been raised from 30 % of the donor base. He credits the Foundation staff for the success to date. Tough road ahead. Major black tie event on 18 March will launch the public phase of the campaign. 29 April 2006 is the next meeting of The Citadel Foundation Board of Directors. On motion, the Board of Visitors unanimously approved an amended version (ENCLOSURE 3) of “Policy and Procedures for Gift Naming Opportunities and Other Recognition” adopted by The Citadel Board of Visitors on 12 April 2003. On motion of Colonel Harry B. Limehouse, Jr., Chairman, Honorary Degrees, Palmetto Medal, and Special Recognition Committee, the Board went into executive session to consider nominations for Honorary Degrees and Palmetto Medals to be presented at the May 2006 Commencement Exercises. The Board voted unanimously to award the following Honorary Degrees and Palmetto Medals, with names to be made public at the appropriate times. An Honorary Degree to the speaker at the May 2006 Corps of Cadets Commencement Exercise. An Honorary Degree to the speaker at the May 2006 College of Graduate and Professional Studies Commencement Exercise. Four individual Honorary Degrees. One Palmetto Medal – Cadet, and one Palmetto Medal – Non-Cadet. The Board meeting adjourned at 1235 hours.
Joseph P. Goodson Colonel, USMC Retired Secretary 6