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					                            Number Country Finance     Analyst currently
        CODA Cies
                                 Personnel               Supporting

        Ethiopia                      1


    Madagascar (IOI)                  2


                                                       June Kivinda
          Kenya                       4


         Eritrea                      1

        Somalia                       1
      Total June                     9
     Senegal+Niger                   6
         Chad                        2
                                                       Khady Cisse
        Nigeria                      2
         DRC                         1
     Total Khady                    11
      Cameroon                       3
        Liberia                   NSs Staff
                                                     Mohamed Mbengue
      Horn Of Africa                  1
    Total Mohamed                     4
       Zimbabwe                       3
     SA Zone Office                   6
        Zambia
Other: Z3 Former SA deleg                            Peter Sitamulaho
        and Angola


         Sudan                        3

       Total Peter                   12

       Grand Total                   36
                      Comments

 Training Needs for the new finance officer recently
                     appointed.                      new
 A ZFU mission to Mauritius in Nov 2009 to train the
 accountant and increase her access in CODA has
                   helped a lot.
 Very high transactions and very competant staff. The
  analyst work is go through their transactions with a
tooth comb. Ensure policies and procedures followed.
 Internet challenges. Analyst processing coda excel
                    and closure.                         new
    Proximity with Nairobi ZFU team (in the same
                      premises)

                 Former ZFU base
            Very Good Finance Delegate                   new
                 Good Finance staff
                 Good Finance staff

    Departure of Fin delegate - UNHCR project
                Good Finance staff
Major funds from ECHO given a cut off of May 2010.
              close attention required             New

             Backlog on documentation
                  ZFU presence
              Working advance Issues

                Coda cy to be closed

 Finance Officer in south sudan sends information to
 the finance officer in north who compiles and sends
                        to analyst                   New




                                                               Rate   Workload
                                                                1       Low

                                                                2     Medium

                                                                3      High
                                                                       other
              Evaluation
      Minimal volume transactions
Average volume of transactions but strong
        Finance staff in country
  High volume of transactions (DREFs
             Emergences
                                                                                                           FinanceOfficer team
                               Chief accountant
                                                                   Finance Officer 1                       Finance Officer 2               Finance Officer 3
                                                                                                 Suppliers account
                           Run Delegation Checklist to Working advance transfers to Southern     (Invoice tracking - payment deadline    Field Returns
                           validate monthly transactions Africa National Societies.              monitoring)                            consolidation

                           Busy revision-PEAR-                                                  Suppliers journal of provisions
                           Confection BUSY. Deficit                                            (management of
                                                         Journal of provisions Working Advance                                          Bank accounts follow up
                           correction (Income                                                  commitments/Contract s and other
                           /expenditure reallocations)                                         liabilities)
                                                                                                                                       Assistance to Budget
                                                         Reconciliation of National Societies    Local Staff Payroll (Verification and
                           Timely Bank Payments                                                                                        Holder on forecast
                                                         Working advance accounts                Posting to CODA)
                                                                                                                                       preparation

                           Relationship with PNS
                                                         Reconciliation of other Balance sheet
                           (Bilateral service contract                                           Social & Fiscal Declarations           Cash request
                                                         account (1490-1491- 25xx)
                           /invoices /accounting)


                                                         Reconciliation/Justification of employee
                           Timely Donor Reporting                                                 Petty Cash transactions input to CODA Bank reconciliations
                                                         working advance accounts.
                           Support/supervise Finance
                                                         Working advance input to CODA           MSA CODA input                         Cash count
                           officers


                                                                                                                                        Minimize the payment
                        Minimize accounting errors.                                              Timely clearence of Liabilities
Performance indicators: Minimize currency exposure Minimize the number of dormant assets         (Salaries, Suppliers...)
                                                                                                                                        delays by anticipating
objectives                                                                                                                              cash needs
Performance indicators:
objectives

                          Timely closure of monthly accounts/Timely completion of the above tasks / Accuracy/ teamwork




                                                 #DIV/0!
Finance Officer 4

Petty cash
management


MSA preparation
and Payment


Staff Private calls
monitoring

Support Analysts in
record management
    (Document
    verification,
     Archives)
Support Working
Advance
reconciliation
Bank transactions
input to CODA

Timely
payments/Treacabilit
y of documents in
Archives
curacy/ teamwork
                                                                          Routines                                                                                  Description
Workload              Functions                                                                                                                                                                                                          Responsible                Back up
    100% Account Integrity / Balance sheet                                                                           Ensure the validity and reconciliation of all balance sheet items
                                             Account Feedback to Delegation                                                                                                                                                         Analyst 1 and Analyst 2 To be discussed
                                             Document Verification                                                  Ensure the validity and reconciliation of all balance sheet items. Provide detailed and timely feedback
                                             Follow up of audit recommendation                                     each month to the delegations and offices regarding the accuracy of the returns, advise on any corrections
                                             Coding maintenance (Apple/CODA)                                       needed and prepare a monthly financial management control check list for each delegation/office
                                             Closure of FLIT Delegations
                                             Supplementary Services (B codes)                                      Ensure proper accounting and follow up invoicing

      33% Treasury

                                                                                                                   Review the monthly cash request, cash request analysis and project analysis summary received from
                                             Forecast/ Cash Request                                                supported delegations and offices. Provide feedback, and prepare analyses for transmission to Geneva for
                                                                                                                   final approval and/or payment
                                                                                                                                                                                                                                    Analyst 1 and Analyst 2
                                             Bank account maintenance (opening Closing)                            Provide advise on FX exposure- monitor the number of accounts and authorized signatures

      66% Budget Analysis
                                             Appeal Budgets                                                                                                                                                                                Analyst3
                                             Programme updates
                                             PEAR initiation/Revision/Upload                                       Support programme managers to meets KPIs relating to Deficit and Unauthorized Expenditure
                                             Deficit monitoring (Project/Pledge Deficit)
                                             Contract and Cash Pledge
                                             Income reallocation

      33% Emergencies                                                                                                                                                                                                                      Analyst3
                                             DREF Process                                                          Co-ordinate and review the production of Emergency Budgets and subsequent revisions, acting as an
                                             Emergency Appeals (launch/Revision/reporting)                         advisor for all matters related to budgets and expenditure approvals for the supported delegations and
                                             DREF Reporting                                                        offices and validate/upload expenditure approval limits.

      66% Reporting
                                             Monthly analysis report                                                                                                                                                                       Analyst 4
                                             Donor reporting                                                       Provide and/or advise on standard financial reports for supported delegations and offices to assist
                                             Payroll Coding update in HR online                                    programme financial management.Provide assistance and advice to supported delegations and offices in
                                             Fleetwave coding update                                               preparing donor financial reports and validate the reports prior to submission to donors via RM unit.


      33% Budget Holder training / Finance training                                                                                                                                                                                        Analyst 4
                                                                                                                   Implement planned training of budget holders/programme managers/national society staff in Federation
                                             Develop/ update training modules
                                                                                                                   financial management procedures and tools
                                                                                                                     Identify and provide on-site or off-site finance training to all finance staff employed in supported
                                             Organise training sessions
                                                                                                                   delegations and offices as required

                                                                                                                   Understand the Federation’s Financial Management and Accounting Procedures and monitor their
                                             Finance procedures and processes                                      compliance in the supported delegations and offices. Stay fully up-to-date on the latest versions of finance-
                                                                                                                   related software and internet tools used in the field, and provide first-line support on use of these tools to
                                                                                                                   supported delegations and offices, referring problems to technical departments where necessary


                                                               Assist all Zone Finance Unit staff in the performance of their duties, specifically during absences or illness, to ensure continuity of service.
                                                                         Rate
                                                                          1

                                                                              2

                                                                              3



                                  Number
                                                                         Analyst
                                  Country
                                                                        currently
                                  Finance
                                                                       Supporting
CODA Cies                        Personnel   Rating (1,2 , or other)
Country 1 Senegal (Sahel)           4                  2               Khady
Country 2 Cameroon (Cent.Afr)       2                  3               Mohamed


                                                       2

Country 3 Sudan                     3                                  June
Country 4 Zimbabwe                  3                 3**              Peter
Country 5 Nigeria (West Coast)      2                  2               Khady
Country 6 DRC                       1                  2               Khady
Country 7 Chad                      2                  2               Mohamed




Country 8 Madagascar (IOI)          1                  2               June




Country 9 Kenya (East Africa)       4               Other              June




Country 10 Horn Of Africa           1                  3               June




Country 11 Eritrea                  1                  1               June




Country 12 ethiopia                 1                  3               June
Country 13 Liberia                                     2               Mohamed
Country 14 SA Reg Office                               2               Peter


Country 15 Somalia                  1                  2               June
           Zambia              3   Peter
Other Z3 Former SA deleg and
           Angola              1   Peter
                      Workload                                        Evaluation
                        Low                                  Minimal volume transactions
                                                          Average volume of transactions but
                       Medium                               strong Finance staff in country
                                                             High volume of transactions
                         High                                    (DREFs Emergences
                         other




Comments
                 Former ZFU base
     Departure of Fin delegate - UNHCR project
 I want to do this month closure than I will be able to
    assess. Finance Officer in south sudan sends
   information to Amna in north who compiles and
     sends complete Sudan BS, TB,etc to analyst

              Backlog on documentation
                  Good Finance staff
                  Good Finance staff
            Very Good Finance Delegate
My mission to Mauritius in Nov 2009 to train Hanitra
and increase her access in CODA has helped a lot.
 Before it was only Miko who would close and when
he is not there I would. Hanitra does it now. She has
                  shown good work.

Very high transactions and very competant staff. My
 work is go through their transactions with a tooth
 comb. Ensure policies and procedures followed.
 I want to do this month closure than I will be able to
  assess. Major funds from ECHO given a cut off of
  May 2010. Betty is therefore closing down.Need to
             know if HoA will close as well
 I want to do this month closure than I will be able to
assess. They have internet challenges and thus send
    analyst coda excel. Analyst then does closure
  process - load coda excel,do revaluations,address
                  currency master,etc

I want to do this month closure than I will be able to
 assess. Martin indicated Liyuwork needs training in
Nairobi or Joburg. She has potential.I look forward to
      capacity building being given to Liyuwork

                 Good Finance staff
                   ZFU presence
This is OK.That they are in the same compound thus
                makes things easier
Working advance Issues
 Coda cy to be closed
                                        Zone Finance Manager




 Dakar Analyst     Dakar Analyst Pape
 Khady Cissé         Cheikh Thiam



Active companies   Active companies      Finance Assistant -
    supported          supported               Martin

   1 - Chad           1 - Dakar
   2 - DRC             2 - Sudan
  3 - Liberia      3 - South Sudan
 4 - Ethiopia       4 - Zimbabwe
                       5 - Niger
                   6 - West Coast
                                          Finance Analyst on loan
 Nairobi Analyst -   Nairobi Analyst -
                                             from KL - Reubela
      David               Vacant
                                               (April to June)


 Active companies
                                         Active companies supported
     supported
                                         Nairobi region and Zone
   1 - Eritrea
                                                  Office
2 - Madagascar
 3 - Botswana
  4 -Yaounde
   5- Somalia
6- Nairobi Office
Khady
ZR
62
TD
63

Pape Cheikh
61
NE
SS
NG
LR
ZW

David
ET
SD
MG
ER
64

Martin/Peter
SO

				
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posted:3/25/2013
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