Who are you? – What do you do?
Identify your specific profession and follow the guidelines
• General Candidate Guidance Information
• Portfolio Of Qualifying Experience
• What Graders Look for in the Portfolio
• Assembling Your Portfolio
• Qualifying Activity Requirements
• Qualifying Your Transactions
• Frequently Asked Questions
Review CCIM Designation Requirements - Make the Decision – COMMIT!
After taking their first CCIM course 85% of all students want to take another one
Institute Membership your Link to benefits, course discounts, information & more
This is the course that will change your life – Commercial Financial Analysis
CANDIDATE GUIDANCE WORKSHOP
Take one early to keep on the right track – Portfolio Information & More
Take another one later – be clear on your path & requirements – you’ll be glad you did
This one makes demographics your trump card- Market Analysis for Commercial Real Estate
The user side of the coin – User Decision Analysis for Commercial Investment Real Estate
Review CCIM Designation Requirements - Make the Decision – COMMIT!
The Heart of the Matter – Investment Analysis for Commercial Investment Real Estate
Show off your Professional Experiences & CCIM skills
CCR: COURSE CONCEPTS REVIEW
Brush away the cobwebs before your knowledge is tested
After a long walk - the Final Step
THE PINNING = OPENING THE DOOR TO THE GOLD!
Requirements for the CCIM Designation:
• Become a candidate of the Institute.
• Successfully complete all four core classes
• Submit & have approved the Portfolio of Qualifying Experience
You may submit your portfolio at any time but portfolio review sessions are only held twice a year
• Complete the Course Concepts Review
• Successfully pass the Comprehensive Exam.
Registration for CCR and the Comprehensive Examination will only be accepted if the core class
requirements are met, and the Portfolio has been approved by the Designation Committee.
Students will not be admitted to the Exam unless ALL are completed
• University Fast Track Candidates must submit a portfolio
2011 Candidate Guidance
2011 Candidate Guidance Schedule
Submission February 1 August 1
• Institute Candidate members who are pursuing the CCIM
designation may NOT display the CCIM designation or logo in any
manner, and may ONLY refer to their candidacy status in One
Approved manner (below).
• Institute candidates may ONLY refer to their candidate status “in a
résumé to a prospective employer or broker”.
• They may not use “CCIM” in any manner until AFTER they have
successfully passed the final exam and been Approved by the
Designation Committee and the CCIM Institute Board of Directors
Misuse of the Designation, Logo, and
Misuse of the designation by candidates is strictly prohibited
and subject to disciplinary action, including recourse by the
Institute and the National Association of REALTORS® to state
real estate licensing agencies in order to protect the integrity of
the CCIM designation. All representations of candidacy status,
except those approved by the Institute, are prohibited and
subject to disciplinary action, including termination of
membership. No mention of candidacy status may be made on
business stationery, in advertising, brochures, contracts,
documents, promotional materials, or any other printed matter
or publications. They may not refer to themselves as a "CCIM
candidate" or by any other means imply it.
What is the Portfolio of Qualifying Experience?
The Portfolio of qualifying experience is:
• A standardized means for candidates to verify the
quality of their work as commercial-investment
• It documents the achievement of at least the
minimum level of experience and skills required to
qualify for the CCIM designation.
When should you submit your portfolio?
• Portfolios may be submitted at any point during
candidacy following completion of CI-101
• The published portfolio deadline is the last date for
which portfolios will be accepted to allow sufficient
time prior to the Comprehensive Examination for
review and grading.
• You are strongly encouraged to start compiling
your portfolio file once you complete CI-101.
Where should you send your portfolio?
Send portfolios to:
Attn: Samantha Carter
430 N. Michigan Avenue
Chicago, IL 60611-4092
Who are the Graders?
What do Graders Look For in Portfolios?
• Graders are CCIM Designees who have successfully
completed their portfolios and are proud of their
• Graders know the designation requirements and
hold the CCIM Designation in high regard.
• Typically graders are, or have been, members of the
• The graders look for a presentation that, in part,
reflects the “quality” of your professional work that
befits the CCIM designation.
• Your Portfolio of Experience should be a clear and
detailed presentation of YOUR work product.
What Graders Look For Continued…
• The first thing Graders review is the Portfolio Cover
• It is important that you follow the assembly directions
– CCIM Portfolio Checklist
– Summary of Qualifying Activities
– Activity Data Form
• These items are also used to insure you have supplied:
– Proof of your qualified completed activity and
– Two proofs of candidate’s role
Assembling Your Portfolio
Each portfolio submitted should
contain the following:
• Portfolio Summary Sheet
• Portfolio Check List
• Summary of Qualifying Activity
• Activity Data Form
• Settlement Documentation
• Proof of Candidate’s Role
It should be organized and presented
in this order
Assembling Your Portfolio:
• The portfolio must be in one volume in an 8.5” x 11” format
(legal size documents must be reduced), bound on the 11” side
in either a 3 three-ring or spiral binder. Submittals in any
other format or more than one volume will not be accepted.
• Transactions or qualifying activities must be numbered in
reverse chronological order (most recent as number 1, and so
on), with each section separately tabbed.
• It is suggested that the print size of narratives not exceed 12-
• Prepare two copies and keep one for yourself in case revisions
THE ORIGINAL WILL NOT BE RETURNED TO YOU
Downloading Portfolio Files
Activity Data Sheet
• Read through the ENTIRE Activity Data Form
before you get started
• Fill out an Activity Data Form for EACH Activity
• We ask for the names of Supervisors, Managers,
Managing Brokers, Clients, etc.. Please give
complete current information. When Graders need
information, they WILL be contacting these people.
• Every Activity Must be Completed (Closed.)
Activity Data Sheet
• Explain in detail your Clients’ Goals & Objectives
• Describe YOUR Job Duties and Role in this Activity
(not your company job)
• Completed: Closed data is the key to a Qualifying
• Value: Convert value of the transaction into US
• Other Agents: List all other agents involved & explain
how their job duties differed from yours.
Include at least one of the following:
BUT, If you have more than one, include it
• Signed closing statement showing commission paid to
• Copy of new deed showing date and new owner’s name
• Signed lease with commission check to your company
verifying the property address
• Note: HIGHLIGHT & Explain Anything that ties back
to you or your activity – Not just your Name!
• Note: Provide in ENGLISH the title of the settlement
documentation and highlight all signatures.
Proof of Candidate’s Role
Include at least two of the following:
• Your signature on closing statement/contract/lease which declares you a
principal, witness, agent, president, listing agent, selling agent,
buyer/seller, lessee/lessor. This should connect you with the activity.
• A copy of your commission check with property delineated on it. If you
are paid a salary, provide your contract, job description or other
• A copy of the deed or official document showing you as grantee or
• A notarized statement from your broker/supervisor/transaction
principal on company letterhead verifying your exact role in the
• Signed Listing Agreement/Employment Contract.
• Letters, e-mails from clients & cooperating brokers demonstrating your
involvement during the transaction
Proof of Candidate’s Role
• NOTARIZED LETTERS to you from buyers, sellers, tenants, landlords,
participating brokers, etc., on company letterhead verifying and specifying
your exact role in the transaction and listing the property address. Or Provide
this information on company letterhead with a certified company stamp
• A SIGNED listing agreement with your name on it.
• FULLY EXECUTED employment contract with proof of payment.
• Principals/sole practitioners may supply a notarized statement from the
settlement attorney or title company, or copies of legal documents that
substantiate their position in the company.
• Supervising brokers may submit a notarized statement from an officer in the
company indicating that the nature of their employment involves material
• If you acted as a member of a team or in a supervisory capacity, additional
documentation is required to prove your material participation. Explain your
specific role in each transaction and your job responsibilities that were
relevant to the completion of the transaction.
What are Qualifying
Qualifying Activities are defined as:
Completed/closed Commercial Real Estate
Transactions in which you materially participated
within FIVE years of your Portfolio Submittal Date
Note: Make sure that the closing statements have the date,
volume, client, and property name and signature,
translated into English. All these important items should
• Active Managers of Commercial Investment Real Estate
• Commercial Investment Real Estate Active Advisors
• Commercial Real Estate Exchange/Acquisitions/Sales
• Commercial Mortgage Financing of Commercial Real Estate
• Commercial Real Estate Consulting
• Commercial Real Estate Development
• Commercial Investment Real Estate Lease
• Qualifying Residential Investment Properties
Qualifying Active Manager
Active Manager Category may include the following professions:
• Real Estate Asset/Portfolio Managers involved in commercial real
• Corporate Real Estate Officers or Managers involved in commercial
real estate transactions.
• Pension Fund or Insurance Investment Managers overseeing
commercial real estate transactions.
• Supervising or Managing Brokers of commercial real estate
Qualifying for Active Manager
• Volume must be documented and verified along with
documentation of material participation showing active
management and involvement in each transaction.
• Multiply the number of associates you manage by $5 million and
then multiply the result by 75%. For Active Managers who manage
10 or more associates, candidates are to use 10 associates
(maximum) as the number of associates in completing this
• Minimum of 15 or more qualifying transactions equal to or greater
than the dollar amount derived in (b) above
• Substantiations of position and number of associates are required.
• Complete Activity Data Sheet and Supply Settlement
Qualifying Active Manager (continued)
• Active Manager
Total (US$) 75% (US$)
3 15,000,000 11,250,000
4 20,000,000 15,000,000
5 25,000,000 18,750,000
6 30,000,000 22,500,000
7 35,000,000 26,250,000
8 40,000,000 30,000,000
9 45,000,000 33,750,000
10 50,000,000 37,500,000
Qualifying Commercial Investment Real
Estate Active Advisory
Active Advisory category can include the
• Exchange Facilitators
• Tenant In Common Sales Representatives
Commercial Investment Real Estate
Active Advisory (Continued)
• A minimum of $500,000 in gross (commercial & investment) fees
earned directly by the candidate and generated during the preceding
five-year period from completed and qualified transactions as defined
in the "Qualifying Activities Requirements" section. (Such fees must
be paid directly to the candidate or candidate's company)
• Candidates must supply documentation for each transaction which
contributed to the total $500,000 gross fees earned. Documentation
must include copies of your work product and use of your CCIM skills
to analyze different properties along with verification of fees received
per closed transaction. Referral fees are not allowed. Include a copy
of the property deed and always identify your material participation.
• There must be a minimum of 10 transactions regardless of volume.
• Qualifying activity: Sale or transfer of title to commercial or
investment real estate, as set forth herein, that involves a deed.
• Land, including, but not limited to, properties, such as, a ranch,
timber, or farm is an acceptable qualifying activity as long as the
transaction is not considered solely as a business transaction (such
as a dairy farm) and the underlying real estate is held for
investment purposes. The real estate is always the underlying
factor in the transaction, not the existence of any business
transaction. If the raw land is considered to be a speculative
investment hold transaction, substantiation of such future growth
or change in use should be provided. Documentation of the
expected changes to the property should be included; examples of
documentation would be an aerial photograph to show the path of
growth, supporting demographics, etc.
• Volume: Determined by value of property conveyed.
• Substantiation: A copy of the recorded and signed deed or a
closing statement signed by all principals or, in escrow states,
by the escrow officer or other title company official, and the
• Only submit pages that include significant elements:
- Legal description of the property.
- HIGHLIGHT YOUR SIGNATURE, other pertinent facts and
proofs of all material participation.
Qualifying Commercial Mortgage Financing of
Commercial Real Estate
• Qualifying activity: Closed first-position loans on qualifying
commercial investment real estate property.
• Volume: Determined by value of financing.
• Substantiation: Copy of the signed loan documents, closing
statements, and mortgage/deed of trust.
Candidates who have applied for and received or acquired loans
for their own benefit or for the benefit of an entity in which they
are employed or involved do not qualify. Secondary or any
underlying positions of commercial real estate and Assumption
Loans do not qualify.
Qualifying Commercial Real Estate Consulting
• Qualifying activity: Performance for a fee consultant relating
to the transfer, leasing, or development of qualifying property
where a complete consultant’s report, including analyses, was
prepared and compensation was received. To qualify, all
consulting activities must be at arms-length, without conflict
• Volume: Determined by the value of the project
• Substantiation: (1) copy of the complete consultant’s report,
(2) commentary on course of action taken following
consultation, (3) submittal of the employment agreement, and
(4) copy of the paid bill for the consultation services.
Qualifying Commercial Real Estate Development
• Qualifying activity: The development project must be completed
(built), not proposed.
• To qualify: Completed developments must result in substantial
change in character or the use of property that can be fully
documented and analyzed.
• Volume: Determined by the substantiated present value of the
• Substantiation: The formal approval documents or permits,
site/development plans, evidence of actual closing(s),
completed property transfers with a deed, and/or third party
appraisal showing the present value of the completed
Qualifying Commercial Investment Real Estate Lease
• Qualifying activity: Completed and closed leasing transactions of
commercial (office, retail, and industrial) real estate, with a lease term of one
year or more.
• Volume: Determined by gross or the base value (base rent) of the lease
signed (exclusive of automatic renewals, options, and separately billed taxes,
insurance and operating expenses, etc.) Example: 3-year lease @ $10,000
rental/year = $30,000 volume. Volume must be calculated by candidate or
candidate must provide a worksheet showing how the volume of the rental
was calculated & highlight the rental figures in the lease.
• Substantiation: Fully executed copy of the lease. Submit only pages that
include significant elements such as legal description of the property,
agreed-upon lease amount (calculate this for total term if it is not clearly
shown), relevant signatures, and any other pertinent pages that document
your role, participation or are relevant to the transaction (Highlight all of
these for clarity to the grader)
Commercial Investment Real Estate Lease
• While automatic options and renewals do not qualify,
substantially renegotiated leases or renewals that are
materially changed from the original lease may be
accepted. Submit copies of both leases and highlight
• Residential leases, including Apartment leases, do not
qualify as activities for the portfolio. Apartment and
all residential leasing managers do not qualify.
• The Leasing of Self Storage units, Billboards, Boat
Slips and similar activities do not qualify.
Qualifying Residential Investment
• All residential investment leases, including Apartment leases,
condominium and student housing, do not qualify as activities
for the CCIM portfolio of qualifying experience. Apartment
and all residential leasing managers do not qualify for the
CCIM portfolio of qualifying experience.
• Qualifying Residential Investment Properties are defined as:
The Sale, Purchase, or Exchange of any residential property of
three units or less held solely for investment purposes would
qualify provided that it meets all of the following criteria:
Residential Investment (Continued)
If you cannot supply all the documentation as listed, do not submit the residential
• A property that is not owner occupied; AND
• The property must be professionally managed and a management
contract must be submitted; AND
• For all qualifying residential investment properties, substantiation of
a written lease for the property must exist and must be submitted;
• A property where financial analysis has been used in the marketing of
the property; AND
• A property where the owner filed an income tax return showing
income, expense, and depreciation for the property; AND
• Notarized, or similar documentation, must be provided that
substantiates the property as non-owner occupied investment.
Residential Investment (Continued)
Substantiation: Fully executed copy of the lease to qualify the residential
investment activity. Only submit pages that include significant elements: legal
description of the property, the agreed-upon lease amount, signatures
(HIGHLIGHT IMPORTANT ELEMENTS: TERM, RENT, YOUR SIGNATURE,
ETC), and any other pertinent pages that document your role.
• Commercial Investment Rule: This asset is a property held primarily for long-
term appreciation in value versus current income, such as a semi-rural site
purchased and held for future appreciation as a community expands.
• Commercial Investment Rule: This asset is a property held primarily to
produce income for use in a trade or business, such as a retail store, office
building, apartment building, or warehouse held as a rental property or a user
• Note: All residential leases are non-qualifying activities and are only used as a
proof that a residential property is an income producing investment. Hotel
leases, apartment leases, condominium, single family or multifamily leases are
not qualifying activities.
• All residential investment transactions must meet all of the above
residential investment criteria.
Specifically Excluded from qualification are:
• Mortgage financing on residential property of less than four units.
• Apartment and Leasing Managers
• Property Management Duties
• Land: sales of less than four single-family unimproved lots i.e. residential land
• Transactions/Activities in which the candidate did not have material participation.
• The sale or purchase or exchange of personal residences
• Construction/Building, Space Planning, Remodeling of commercial or investment
• Referral fees from any source including commercial real estate
• Secondary or underlying loans of commercial real estate
• Assumption Loans
• Leasing of self storage units
• Leasing of boat slips
• Leasing of billboards
Other activities not listed here may not qualify. For questions on Qualification, please email firstname.lastname@example.org
Required Contents for Volume
• 1 or more activities totaling a minimum of $30
million. A 3-5 page narrative is required;
• Exactly 10 qualifying activities that total $5
million or more;
• 20 qualifying activities without regard to total
PORTFOLIO SUBMISSION FACTS
INTERNATIONAL PORTFOLIOS: For those who are not USA residents
Portfolio Review: Each portfolio will be Reviewed by the Institute Designatio
Department to confirm that it QUALIFIES for the GRADING SESSION
If items are found lacking or the format does not conform with requirements
you will be advised of a date by which revisions should be received to be eligible for grading
Portfolio Grading: Although one portfolio grader is assigned primary
responsibility for your portfolio, it is reviewed within a team of experienced
CCIM designees to ensure objectivity and consistency
Disapproved portfolios are also reviewed by the Designation Committee
Usually, the grader emails you to see if deficiencies can be resolved at once
Grading Results: Results of the grading session are mailed
Don’t call or email unless you have not heard within one week of the grading session.
Approval is Not Official until you receive a notice from the Institute Staff
PORTFOLIO SUBMISSION FACTS (continued)
• Appeals Process: If your portfolio is disapproved you may submit to a
review board of 3 members (1 each from the Executive, Designations
and Professional Standards Committee)
• Portfolio Revisions: Revisions for Re-grading will be accepted within 30
days following notification of disapproval
• Disqualification: Breach of these rules may result in disqualification of
individual activities or the entire portfolio
Duplicate portfolios/activities, in the case of partnerships or teams,
will result in the disqualification of all related portfolios.
Falsification of information will permanently disallow the entire
• Confidentiality: Contents of the portfolios are kept confidential by the
Institute. To guarantee the confidentiality of sensitive information and
avoid conflicts of interest, graders do not review portfolios submitted
from their own state or from candidates with whom they are familiar.
• Portfolio graders are obligated to verify the CCIM
Candidate’s material participation in an activity as
required by the CCIM Institute. An alternative activity
must be chosen by the Candidate when client
confidentiality in a transaction prohibits the disclosure of
any or all of the required documentation as listed on the
• Yes, there is extra work involved in submitting your
résumé to the CCIM Institute for portfolio review and
grading when confidentiality is an issue.
Confidentiality Issues (Continued)
If there is an attorney/client privilege preventing disclosure, submit a
different or alternate transaction if you are not able to provide adequate
information for the grader to review.
Otherwise, please go directly to the client/customer and request the client’s
written permission for release of information that will remain confidential at
the CCIM Institute. Explain that you are working on the prestigious CCIM
Designation and that you must document your work experience in
commercial real estate transactions.
Notify your client/customer that the Portfolio of Qualifying Experience is
highly confidential and destroyed after it is reviewed by the CCIM grader.
If available, provide the engagement letter that includes the name of the
client, property identification, the fee and type of work that was completed. Or
create a document for the client or customer to sign verifying that you were
directly involved in the transaction and that the client has given you
permission to disclose particulars of the transaction. The client must have
their signature notarized.
Questions About Qualifications
• Where there is a question of whether your specialization
qualifies for the designation, refer it to the overall
principal: There must be substantial involvement with real
property of a commercial and/or investment nature.
• As a standardized means of assessing that your experience
qualifies for the designation, please follow the guidelines
found under Required Contents. If you are unable to do
so, provide as much documentation and explanation as
• Your portfolio needs to clearly identify a character and
level of activity consistent with experience requirements
applied to all other candidates.
Questions About Qualifications
Question: How do appraisers qualify?
1. Appraisers will only qualify when they earn the MAI designation. An MAI will
be able to apply for the CCIM Designation through the CCIM Fast Track
2. Assistant appraisers do not qualify.
Question: How would commercial property managers qualify?
Answer: A property manager can qualify in two ways:
1. If the person holds the CPM or RPA designation, he or she can apply through
the Fast Track Program.
2. If commercial property managers (regardless if they hold the CPM and/or
RPA designation) can document significant material involvement in the
commercial leasing of or the sale/purchase/exchange of a qualifying commercial
property, they may qualify. The volume would be based on the gross amount of
the commercial lease or value of the transferred commercial real estate. See the
sections on Commercial Investment Real Estate Lease and/or
Sale/Purchase/Exchange for more details.
Questions About Documentation
Question: How do corporate officers document activities?
Answer: A corporate officer could demonstrate involvement in the
leasing or transfer of corporate real estate. He or she could
submit an analysis viewed as a consulting report which they
may have completed on the leasing or transfer of corporate real
estate. He or she must substantiate primary involvement.
Question: What do managers show as documentation?
Answer: Show Copies of the signed leases or a copy of the
consulting report along with an affidavit indicating the
involvement of the candidate. (Verified letters from the
client on original letterhead are good additional
Questions about Transactions
Question: If I were to represent the buyer and the seller on a
transaction, would that count as one or two transactions?
Answer: If a buyer and a seller were represented by the same
person in the same transaction, that would count as one
transaction (Rule of thumb: 1 settlement document/ 1
Question: Do activities contained within the portfolio need to
be commercial only?
Answer: Activities may be commercial or residential
investment but the latter must follow all criteria specified
under the appropriate qualifying residential investment
transactions and all proof must be supplied.
Questions about Closing &
Question: I am working on a development or consulting
project but the transaction has not closed yet. May I
submit the transaction?
Answer: Only completed activities may be submitted even
in the case of developments and consulting.
Question: I cannot retrieve the settlement documentation.
May I bypass that requirement?
Answer: All activities require the settlement
documentation to be submitted.
Question about Qualifying
Question: I cannot find a category that my work fits
into. What should I do?
Answer: As a standardized means of assessing that
your experience qualifies for the designation, please
follow the guidelines found under Qualifying Activity
Requirements. If you are unable to do so, provide as
much documentation and explanation as you can.
Your portfolio needs to clearly identify a character
and level of activity consistent with experience
requirements applied to all other candidates
Frequently Asked Questions
Question: How would Tenant In Common Sales Representatives
Answer: Tenant in Common Sales Representatives qualify under
Question: I worked on a lot of deals that are confidential in nature
and I cannot submit the required information for security
reasons. What should I do?
Answer: The documents that are required are mandatory in
getting your portfolio approved. CCIM keeps contents of the
portfolio confidential. To avoid conflicts of interest, graders do
not review portfolios that are submitted from their own state.
Furthermore, the documents are of great importance to the
grader to generate a complete understanding of the
activity in question.
Things to Remember……
Clarify volume requirements Make sure that the dollar amount adds up to the
Provide US Dollar currency Provide US dollar amount on the Summary of
Qualifying Activities and on each activity
Provide proof of your role in Explain in complete detail your exact role or your
individual role in the transaction/activity.
Translation in the Closing Make sure that the closing statements have the date,
volume and property name translated in English and
Statements signatures and all pertinent information should be
Translation in the Provide in English the title of the settlement
documentation and highlight all signatures and other
Settlement documentation important facts.
Notarized letters The Notarized letter should be on company letterhead
and signed by the broker , supervisor , or client OR
you can provide a certified letter with company stamp
and signed by the supervisor or broker.
The Designation Requirements found on
the CCIM Website always supersede what
is written and distributed in the
Designation Handbook or Portfolio
CCIM is here to help you!
Should be directed to the Member Relations Manager
Phone: +(312) 321-4535
You are now ready to prepare your Portfolio
of Qualifying Activities.