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Prog Planner - Cubs 2012-2013 MVC

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Prog Planner - Cubs 2012-2013 MVC Powered By Docstoc
					Welcome to the Pack Program Planning tools. It is our sincere hope that this proves to be a helpful
process to provide your youth with the best experience Scouting can offer. It has been successful
with other packs around the council and now we want to share the process with you.

Key elements
-Ask families to take part in planning the Packs Activities, the more personal the invite the better
-Plan fun and meaningful events that meet the needs of Scouting families
-Develop and publish your annual calendar (then share it with your families)
-Use this tool to make your annual budget to meet all of your Scouting needs for the year
-Use the budget and sales goal so that Scouting is not a financial drain on your leaders or Scouting families
-Participate in popcorn fund raiser and spend the rest of the time having fun!

Thank you for all that you do,
The Miami Valley Council Staff

Program Planning Steps

Step 1. Brainstorming - Use this worksheet to select a mix of activities that best represents what the
youth and their parents want to do in Scouting. A balanced program should include elements from all the
categories so that your Scouts can have the richest experience possible. Please feel free to encourage
your group to expand on this list, it is just a good place to start.

Step 2. Calendar - After you have selected the top activities that your Scouts want to do in the upcoming
year. Fill in the calendar.

Step 3. Budget - Simply plug in some basic information about your unit and popcorn fundraiser and you
will have a plan to meet your pack's financial needs.

Step 4. Evaluate Pack Leadership - One of the most impactful areas to the success of a pack is having
enough of the right leaders. Look at your current pack leadership and look for other parents who can take
on a role to help make their son's expereience better. (Use this step at a Pack Committee meeting with
enough time to fill leadership roles before school night.)

Step 5. Communicate the Plan - It is critical that you share your plan with your Scouts and their parents.
Ask for help, often people are willing to take on small tasks to help with their son's development. After they
have had some fun and success they will be more likely to take on larger roles in the pack. It is also the
best way to keep Scouts interested in the program so they can get the most out of Scouting values.

Step 6. Evaluate - Look at the most successful activities and look for new opportunities as your
community and your leaders change. Please share any information you find helpful with the district or
council so we can share your experience with other packs to help them grow their program.
      Miami Valley Council             Activity Planning Worksheet   Boy Scouts of America


Council / District Activities               Early Bird
Summer Camp
Webelos Resident Camp
Day Camp
Wood Badge (Advanced Training for all Scouting Leaders)
Friends of Scouting Presentation
Buckskin (great training for adult leaders)
2013 Council Camporee
Webelos Ree
Cub Adventure Weekend

Pack Activities                            Estimated Cost
Pinewood Derby                             $ 4.00
Space Derby                                $ 5.00
Rain Gutter Regatta                        $ 4.00
Rocket building and launches               $ 10.00
Bike Safety and Rodeo                          Free
Blue and Gold (February)                   $ 8.00
Holiday Party                              $ 3.00
Indoor rock climbing                       $ 10.00
Halloween Party                            $ 3.00
Nature Hike                                    Free
Disability Awareness activity                  Free


Outdoor experiences                        Estimated Cost
Fall family camping                        $ 15.00
Spring family camping                      $ 15.00
Nature hike                                    Free
Fishing event                              $ 3.00

Summer Activities                          Estimated Cost
Scout Night Dayton Dragons                   $11.00
Pool Party                                    $5.00
Scout Family Cookout                          $5.00

Service Projects                           Estimated Cost
Environmental Good Turn Day                    Free
Scouting for Food                              Free
Charter Partner service project                Free
Grave Decoration                               Free

Recruiting Activities                      Estimated Cost
School Night                                   Free


                                                   2
      Miami Valley Council                Activity Planning Worksheet   Boy Scouts of America


Special October bring a friend activity            Free
Spring recruiting activity                         Free

Community Awareness                           Estimated Cost
Parade                                            Free
Scout Sunday or Scout Sabbath                     Free




                                                      3
            Miami Valley Council   Activity Planning Worksheet   Boy Scouts of America


    Regular Fee



aders)




ated Cost




ated Cost




ated Cost




ated Cost




ated Cost



                                               4
            Miami Valley Council   Activity Planning Worksheet   Boy Scouts of America




ated Cost




                                               5
   Miami Valley Council                         Pack Calendar                      Boy Scouts of America
2012-2013 Pack Calendar


August             (Theme: Honesty)                        Activity Coordinator:
         Pack Activity:                                    Phone:
         School Night (Aug. 27-31.)                        Email:


September       (Theme : Cooperation)                      Activity Coordinator:
      Pack Meeting                                         Phone:
      School Night (Sept. 3-14)                            Email:
      Pack Activity:


October         (Theme: Responsibility)                    Activity Coordinator:
      Pack Meeting                                         Phone:
      Pack Activity:                                       Email:

November       (Theme: Respect)                            Activity Coordinator:
     Pack Meeting                                          Phone:
     Pack Activity:                                        Email:
     FOS Presentation:

December       (Theme: Citizenship)                        Activity Coordinator:
     Pack Meeting                                          Phone:
     Pack Activity:                                        Email:
     Webelos Crossover
     FOS Presentation:

January         (Theme: Positive Attitude)                 Activity Coordinator:
      Pack Meeting                                         Phone:
      Pack Activity:                                       Email:
      FOS Presentation:

February        (Theme: Resourcefulness)                   Activity Coordinator:
      Pack Meeting (Blue and Gold)                         Phone:
      Pack Activity:                                       Email:
      Scout Sunday or Scout Sabbath
      FOS Presentation

March              (Theme: Compassion)                     Activity Coordinator:
         Pack Meeting                                      Phone:
         Pack Activity:                                    Email:
         FOS Presentation

April              (Theme: Faith)                          Activity Coordinator:
         Pack Meeting                                      Phone:
         Pack Activity:                                    Email:
         Spring Recruitment

May               (Theme: Health and Fitness)              Activity Coordinator:
                                                     6
  Miami Valley Council                                    Pack Calendar                      Boy Scouts of America
         Pack Meeting (Tiger, Wolf and Bear Graduation)              Phone:
         Pack Activity:                                              Email:
         Cub Adventure Weekend

June               (Theme: Perseverance)                             Activity Coordinator:
         Pack Activity:                                              Phone:
         Summer Camp (June, July or Aug.)                            Email:


July               (Theme: Courage)                                  Activity Coordinator:
         Pack Activity:                                              Phone:
         Summer Camp (June, July or Aug.)                            Email:


August             (Theme: Honesty)                                  Activity Coordinator:
         Pack Activity:                                              Phone:
         School Night (Aug. or Sept.)                                Email:




                                                               7
   Miami Valley Council                            Sample Budget                               Boy Scouts of America
Basic Information

                   Youth        Leaders             Dens
Tiger
Wolf
Bear
Webelos 1
Webelos 2
Pack Leaders              N/A                          N/A       Cubmaster, Asst. Cubmasters, Committee Members
Total                      0           0                0



PACK EXPENSES
Events and Activities           (pull information from events chosen in calendar section)
                                Cost           Youth      Total        List monthly activities below
August                                                  0 $       -
September                                               0 $       -
October                                                 0 $       -
November                                                0 $       -
December                                                0 $       -
January                                                 0 $       -
February                                                0 $       -
March                                                   0 $       -
April                                                   0 $       -
May                                                     0 $       -
June                                                    0 $       -
July                                                    0 $       -
August                          $          -            0 $       -
                                                                       Average of other events planned
September                       $          -            0 $       -
                                                                       to support future budget to pay
October                         $          -            0 $       -    for activities of current and
November                        $          -            0 $       -    incoming Scouts until next years
Sub-Total                       $          -               $      -    popcorn fees are collected.



Other Expenses
                                Cost                Number       Total            Summary
Advancements                    $          14.00             0    $         -     All youth advancements for year
Sports & Academics Rec.         $           8.00             0    $         -     All pins and belt loops
Tiger Graduation                $           6.99             0    $         -     Wolf handbook
Wolf Graduation                 $           8.99             0    $         -     Bear handbook
Bear Graduation                 $           8.99             0    $         -     Webelos handbook
Fundraising Recognition         $           5.00             0    $         -     Some packs do additional recognition
Adult Leader Recognition        $          10.00             0    $         -     Say thanks for all they do
Pack Meeting Supplies           $           1.00             0    $         -     Helps with props for pack meetings
Pack Mailings                   $           1.00             0    $         -     Good to mail annual calendar
Re-chartering - Registration    $          15.00             0    $         -     Annual registration for each youth
Re-chartering - Boys' Life      $          12.00             0    $         -     Age specific magazine for youth
Re-chartering - Insurance       $           2.00             0    $         -     Insurance for each youth and adult

                                                        8
   Miami Valley Council                                  Sample Budget                                  Boy Scouts of America
Re-chartering - Leaders             $         15.00                   0    $       -       Pay for your leaders registration
Re-chartering - Charter Fee         $         20.00                   1    $     20.00     Charter fee that is sent to BSA national
Leader Support Material             $         10.00                   0    $       -       Help your leaders provide program
Leader Training                     $         10.00                   0    $       -       Help your leaders provide program
Contingency                         $         20.00                 10%    $      2.00     You never know what might happen
Tiger Den Dues                      $         20.00                   0    $       -       Collecting dues (program supplies) by
Wolf Den Dues                       $         20.00                   0    $       -       fundraising has several advantages: no
                                                                                           fees collected at meeting, annual budget
Bear Den Dues                       $         20.00                   0    $       -       for den leaders, easier tracking of funds
Webelos 1 Den Dues                  $         25.00                   0    $       -       and fewer times families are asked for
                                                                                           money.
Webelos 2 Den Dues                  $         15.00                   0    $       -
Equipment - this year                                                      $       -       To help plan for larger pack needs
Equipment - 2-3 years                                                      $       -
Other 1                                                                    $       -
Sub-Total                                                                  $        22
Pack Admin Costs per youth                                  #DIV/0!
Total Cost of Youth                                         #DIV/0!

Pack Total          $         22


PACK INCOME PLANNER

Income Needed                       $        22
Fundraiser Commission                      32%            Trails End Popcorn
Unit Sale Goal                      $        69
Number of Scouts                              0
Per Scout Sale Goal                   #DIV/0!
Average Item Cost                   $    19.00
Item Sale Goal Per Scout              #DIV/0!
Cost of Scouting Per Scout            #DIV/0!

Day Camp                            For all Cub Scouts
Items to cover                  0   District Day Camps Early Bird = $60


Web. Camp           $     125.00    Open to graduating Bears and first year Webelos
Items to cover                 21   Webelos Resident Camp Early Bird = $120


Boy Scout Camp                      For 2nd year Webelos - It is recommended that each Cub takes extra money into Boy Scouts.
Items to cover                  0   Boy Scout Resident Camp Early Bird $210, Regular Fee $230




By participating in the pack annual popcorn fundraiser, boys can earn a full year of Scouting fun,
adventure and a trip to summer camp. The annual fundraiser is intended to be our one-time fundraiser. We
Choose not to repeatedly ask parents to fund the program or have the boys participate in multiple fundraisers.
Your support as parents is vital to the success of our annual fundraising effort.

Thanks!

                                                                9
STOP! You are now done with your program planning process, but we
still have a couple of other notes and tools to help you run your pack.

Next steps
-Send calendar and budget to all families
-Use calendar at joining events
-Please send a copy to your District Executive and/or District
Commissioner
-Use the following sheets at Pack Committee Meetings to help your
pack run smoother


Pack Tools Summary       (next couple of documents)


Leadership Inventory - The best way to have a strong pack is with
good leaders. Use this tool to go through and see what your needs
are, then figure out who the best person around is and ask them to
fill the position. It is much better than just asking "is there anyone
here who is willing to fill this role".

Accounting Budget - This is a simple tool you can use to track your
actual budget as you spend throughout the year to keep track of
what you spend on each line item and how much you spent each
month.

Pack Committee Meeting Agendas- Go to the Volunteer
Resources Page, click on Cub Scouts and go to the Program
Planning Resources Page. On the bottom half of the page there are
Pack Committee Meeting Agendas you can use to make preparing
for your meetings easier.
Please feel free to contact the Miami Valley Council office at 937-278-4825 or
info@miamivalleybsa.org if there are suggestions on how to make this
process more helpful to you or other packs.
                  Pack Leadership and Membership Inventory

 Cubmaster: _____________________________________________________________________
 Assistant Cubmaster(s): ___________________________________________________________

 Number of Tiger Cubs registered: __________ / 8 = __________dens needed.
 Tiger Cub Den Leader(s) Needed: __________ Have: __________ Need to recruit: __________
 Tiger Cub Den Leader(s): _________________________________________________________

 Number of Wolf Cubs registered: __________ / 8 = __________dens needed.
 Wolf Den Leader(s) Needed: __________ Have: __________ Need to recruit: __________
 Wolf Den Leaders(s): _____________________________________________________________

 Number of Bear Cubs registered: __________ /8 = ________ dens needed.
 Bear Den Leader(s) Needed: _________ Have: __________ Need to recruit: _________
 Bear Den Leader(s) ______________________________________________________________

 Number of 4th Grade Webelos: __________ /8 = __________dens needed.
 4th Grade Webelos Den Leader(s) Needed: ________ Have: ________ Need to recruit: ________
 4th Grade Webelos Den Leader(s) ___________________________________________________

 Number of 5th Grade Webelos: __________ /8 = __________dens needed.
 5th Grade Webelos Den Leader(s) Needed: ________ Have: ________ Need to recruit: ________
 5th Grade Webelos Den Leader(s) ___________________________________________________

 Pack Committee Chairman: ________________________________________________________
 Pack Treasurer: __________________________________________________________________
 Pack Secretary: __________________________________________________________________
 Pack Outdoor Chairman: __________________________________________________________
  Family Camp: ____________________________________________________________
  Day Camp/Webelos Camp: _________________________________________________
 Pack Trainer: ___________________________________________________________________
 Pack Advancement Chairman: ______________________________________________________
 Pack Popcorn Chairman: __________________________________________________________
 Pack Activity Chairman: __________________________________________________________
  Pinewood Derby: _________________________________________________________
  Blue and Gold Banquet: ____________________________________________________
  ________________________________________________________________________
*Please conduct the Leadership Inventory in Spring or Summer so you have time to recruit the best leaders
  to serve your kids. Then use a personal approact to recruit and train them to provide the best outcome.
                                                           Pack Running Budget                                                     3/22/2013
PACK INCOME                      August   September     October       November    December     January
Starting Balance                          $     -     $       -      $      -    $      -    $       -
Fundraising
Parent Fees                                                                                                Any fees collected from parents
Total                        $        -   $     -     $        -    $        -   $      -    $        -

PACK EXPENSES                    August   September       October    November    December        January   Annual Budget            (+ or -)
Events and Activities                                                                                      $          -        $           -
Advancements                                                                                               $          -        $           -
Sports & Academics Rec.                                                                                    $          -        $           -
Tiger Graduation                                                                                           $          -        $           -
Wolf Graduation                                                                                            $          -        $           -
Bear Graduation                                                                                            $          -        $           -
Fundraising Recognition                                                                                    $          -        $           -
Adult Leader Recognition                                                                                   $          -        $           -
Pack Meeting Supplies                                                                                      $          -        $           -
Pack Mailings                                                                                              $          -        $           -
All Rechartering                                                                                           $        20.00      $        20.00
Leader Support Material                                                                                    $          -        $           -
Leader Training                                                                                            $          -        $           -
Contingency                                                                                                $         2.00      $          2.00
Tiger Den Dues                                                                                             $          -        $           -
Wolf Den Dues                                                                                              $          -        $           -
Bear Den Dues                                                                                              $          -        $           -
Webelos 1 Den Dues                                                                                         $          -        $           -
Webelos 2 Den Dues                                                                                         $          -        $           -
Equipment - this year                                                                                      $          -        $           -
Equipment - 2-3 years                                                                                      $          -        $           -
Other 1                                                                                                    $          -        $           -
Fundraising Expenses                                                                                                           $           -
Day Camp                                                                                                                       $           -
Webelos Camp                                                                                                                   $           -
Boy Scout Camp                                                                                                                 $           -
Transfer w/ youth to Troop                                                                                                     $           -
Expense Total                $        -   $     -     $        -    $        -   $      -    $        -    $        22.00      $        22.00

Balance                      $        -   $     -     $        -    $        -   $      -    $        -
                                                            Pack Running Budget                                                      3/22/2013
PACK INCOME                   February     March       April          May           June         July           TOTAL
Starting Balance             $      -    $     -     $      -     $         -     $     -    $          -
Fundraising                                                                                                 $       -
Parent Fees                                                                                                 $       -   Any fees collected from parents
Total                        $     -     $       -   $       -    $         -     $      -   $          -   $       -

PACK EXPENSES                February        March       April        May             June       July           TOTAL   Annual Budget
Events and Activities                                                                                       $       -   $         -
Advancements                                                                                                $       -   $         -
Sports & Academics Rec.                                                                                     $       -   $         -
Tiger Graduation                                                                                            $       -   $         -
Wolf Graduation                                                                                             $       -   $         -
Bear Graduation                                                                                             $       -   $         -
Fundraising Recognition                                                                                     $       -   $         -
Adult Leader Recognition                                                                                    $       -   $         -
Pack Meeting Supplies                                                                                       $       -   $         -
Pack Mailings                                                                                               $       -   $         -
All Rechartering                                                                                            $       -   $       20.00
Leader Support Material                                                                                     $       -   $         -
Leader Training                                                                                             $       -   $         -
Contingency                                                                                                 $       -   $        2.00
Tiger Den Dues                                                                                              $       -   $         -
Wolf Den Dues                                                                                               $       -   $         -
Bear Den Dues                                                                                               $       -   $         -
Webelos 1 Den Dues                                                                                          $       -   $         -
Webelos 2 Den Dues                                                                                          $       -   $         -
Equipment - this year                                                                                       $       -   $         -
Equipment - 2-3 years                                                                                       $       -   $         -
Other 1                                                                                                     $       -   $         -
Fundraising Expenses                                                                                        $       -   $         -
Day Camp                                                                                                    $       -   $         -
Webelos Camp                                                                                                $       -   $         -
Boy Scout Camp                                                                                              $       -   $         -
Transfer w/ youth to Troop                                                                                  $       -   $         -
Expense Total                $     -     $       -   $       -    $         -     $      -   $          -   $       -   $       22.00

Balance                      $     -     $       -   $       -    $         -     $      -   $          -
                                                 Pack Running Budget   3/22/2013
PACK INCOME
Starting Balance
Fundraising
Parent Fees Any fees collected from parents
Total

PACK EXPENSES                        (+ or -)
Events and Activities            $         -
Advancements                     $         -
Sports & Academics Rec.          $         -
Tiger Graduation                 $         -
Wolf Graduation                  $         -
Bear Graduation                  $         -
Fundraising Recognition          $         -
Adult Leader Recognition         $         -
Pack Meeting Supplies            $         -
Pack Mailings                    $         -
All Rechartering                 $      20.00
Leader Support Material          $         -
Leader Training                  $         -
Contingency                      $        2.00
Tiger Den Dues                   $         -
Wolf Den Dues                    $         -
Bear Den Dues                    $         -
Webelos 1 Den Dues               $         -
Webelos 2 Den Dues               $         -
Equipment - this year            $         -
Equipment - 2-3 years            $         -
Other 1                          $         -
Fundraising Expenses             $         -
Day Camp                         $         -
Webelos Camp                     $         -
Boy Scout Camp                   $         -
Transfer w/ youth to Troop       $         -
Expense Total                    $      22.00

Balance
                             Pack Running Budget   3/22/2013
PACK INCOME
Starting Balance
Fundraising
Parent Fees
Total

PACK EXPENSES
Events and Activities
Advancements
Sports & Academics Rec.
Tiger Graduation
Wolf Graduation
Bear Graduation
Fundraising Recognition
Adult Leader Recognition
Pack Meeting Supplies
Pack Mailings
All Rechartering
Leader Support Material
Leader Training
Contingency
Tiger Den Dues
Wolf Den Dues
Bear Den Dues
Webelos 1 Den Dues
Webelos 2 Den Dues
Equipment - this year
Equipment - 2-3 years
Other 1
Fundraising Expenses
Day Camp
Webelos Camp
Boy Scout Camp
Transfer w/ youth to Troop
Expense Total

Balance

				
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