To request a meeting
[Date] [Name] [Address] Dear [Name] I wonder whether you will be available on [date] to discuss [subject]. I am going to be in [area] for [time] and I would like to take the opportunity to discuss and hear your views on [subject]. May I ring you on [date] to see if a meeting can be arranged at a mutually convenient time. I look forward to seeing you again. Yours Sincerely [Your Name] [Your Title]