Sl D1 DELEGATION OF POWERS IN RESPECT

Document Sample
Sl D1 DELEGATION OF POWERS IN RESPECT Powered By Docstoc
					D1

DELEGATION OF POWERS IN RESPECT OF MISCELLANEOUS MATTERS
Sl. No. Reference to Code/Rule order Nature of Power PHOD/HOD SAG Officers DRM
JAG/Sr. Scale (independent charge) Officer Sr. Scale & Asstt. Grade Officer

Remarks

Statutory and Additional Govt. payment and other Government agencies.
1(a) No. G.176/13W/MISC/Pt.II dtd. 12.2.2001 1(b) - Do 1(c) 1(d) 1(e) 1(f) 1(g) 1(h) - Do - Do - Do - Do - Do - Do Payment of water cess/road taxes to the Central/State Govt. Registration Fees, Wheel Tax, Smart Card on Motor vehicles. Full Power Full Power Full Power Full Power subject to Rs.10,000/- per Full Power case and annual ceiling limit of Rs.50,000/Full Power NIL NIL NIL NIL NIL NIL NIL NIL Finance concurrence is not necessary.

1(i) 1(j)

- Do - Do -

Fees for driving licenses for Full Power motor drivers. Taxes, Octroi, Levies, Sale Full Power Full Power taxes. Fees for obtaining or renewal of Full Power Full Power plumbers licenses. License fee for Workshops. Full Power Full Power Payment of service charges Full Power Full Power NIL Municipal tax. Payment of service connection Full Power Full Power NIL charges to WBSEB/CESC and all other electricity supplying authorities. Payment of registration charges PHOD/CHOD NIL NIL U/S 7 of contract labour act Full power 1970. Charges for analysis of effluent PCE upto Upto annual Sr. DEN in sample by WBPCB./ annual ceiling ceiling of charge upto Bihar/Jharkhand/UP/MP of Rs.2 lakhs Rs.1 lakh annual ceiling of Rs.50,000/NIL DRM – Full Power (Personal Approval) NIL

Finance concurrence is necessary.

Finance concurrence is necessary. Finance concurrence is not necessary. Finance concurrence is necessary.

NIL NIL

All type of telephones connections and communication both Railways and P&T.
2(a) Director/telecom/ Installation of Non-STD BSNL RB‟s letter Phone at Railway. Stations No.2000/Tele/TN/ where no such Phone exists.
3 dtd.5.09.03 & 09.09.04 CRB‟s letter D.O. Letter No.2003/Tele/AR/ 13 dt.01.10.03 GM‟s letter No.G.617/2/W/O/ Pt.IIdt.05.04.04

NIL

i) Finance concurrence is
necessary. ii) BSNL / MTNL‟s Fixed WLL Telephones (FWT) is considered for provision in lieu of land line telephones only at such Stations / Locations where feasibility for provision of BSNL/MTNL land line telephone connections are not available.

2(b) Para 1040 Indian i)Provision of Casual DOT Railway financial telephones for the use of VIPs code Vol. I and high officials.

CSTE/CCE Full Power

NIL

Sr. DSTE in Divn. Full power

NIL

i) Finance concurrence is necessary. ii) Temporary connection for not more than 03 days

USOP (Misc) Feb. 07

D2

Sl. No.
2(b)

Reference to Code/Rule order

Nature of Power

PHOD/HOD SAG Officers

DRM
To Branch officers in JAG, Sr. /Jr. Scale heading independent officers such as sheds, Area Officers, AENs etc. (Excluding work charge or temporary posts) 0ne each at crew Booking lobbies/running rooms, control offices

JAG/Sr. Scale Sr. Scale & Asstt. (independent Grade charge) Officer Officer NIL NIL

Remarks Finance concurrence is necessary.

(ii)To sanction new installation AGM – Full of DOT phones. Power proposal should be routed through Secy.

2(c)

Shifting of Department of CSTE/CCE Telecommunication (DOT) Full Power phones and retention of DOT at residence of officers & staff after transfer

NIL

Sr. DSTE in Divn. - Full power

NIL

Realization of billed amount during period of retention for staff and officer on transfer should specified at the time of according sanction. The following procedure is to be followed : (a) The amount should be drawn in advance on a quarterly basis. (b) The amount should be drawn through pay order by each officer. (c) The recoupment should be done for subsequent quarters only after the expenditure of the previous quarter is duly certified personally by the officer. Finance concurrence is not necessary.

To incur expenditure on entertainment
3(a) Para – 1005 of Financial Code Vol. I & Bd‟s letter No. F(X)1195/Exp./1 dt. 14.9.98 & F(X)/II-2004/ Exp./4 dt.18/01/06 To the incurrence of expenditure of entertainments for scheduled meetings involving outsiders or organised labour, formal inter departmental meetings and conferences. (Finance concurrence is not necessary). Annual Ceiling Quarterly Ceiling Rate per head ( fig. are in Rs.) PHODs : 6,000/1,500/12 DRMs : 6,000/1500/12 CWMs : 5,000/1250/12 SAG : 4,500/1,125/12 SG/JAG : 2,500/625/12 Sr. Scale 2000/500/12 In independent Charge Sr. Scale 1600/400/12 Junior Scale 1000/250/12

3(b) RB‟s letter No. Sanctioning F(X)II/2003/PW/ luncheons. 1 dtd. 02.06.2003.

of

working Rs.75/- per head (to be sanctioned personally by PHOD/CHOD) .

Rs.75/- per head (to be sanctioned personally by DRM/ CWM)

NIL

NIL

Note : 1. Participants in these meetings/ conference should be kept to bare minimum 2. Expenditure should be strictly within the respective annual budget allotments. 3. Annual ceiling limit is Rs.20,000/- for SAG, DRMs & CWMs. 4. DGMG – Powers will be as per DRM/CWM.

USOP (Misc) Feb. 07

D3
Reference to Code/Rule order JAG/Sr. Scale Sr. Scale & (independent Asstt. Grade charge) Officer Officer NIL NIL 1.

Sl. No.

Nature of Power (i) Hospitality fund

PHOD/HOD SAG Officers CCM/CMSM (Together) Rs.25,000/-

DRM Rs.25,000/-

Remarks Expenditure not to exceed Rs.5,000/- per occasion. Finance Concurrence is necessary.

3(c) Rly.Board‟s letter no.F(X)11-2000/PW/2 dt.27.06.00.

2.

3(c) Rly.Board‟s (ii) Hospitality fund NIL letter no.2003/PR/4/1 1 dated 18.08.2003 Note : Administrative approval of AGM / GM should be required.

NIL

CPRO – upto Rs.25,000/-

NIL

Finance concurrence is not necessary.

Full handling and other miscellaneous contracts
4(a) . To invite, accept tenders and execute agreements the value of which does not exceed Rs.10 lakhs per year in each case. NIL DRM/ADRM/ CWM - Full Power NIL NIL
Finance Concurrence is necessary

4(b)

RB letter No. The supply of animals, road 74-EB/3000 vehicles, drivers, buffaloes for dtd.14.1.75 conservancy work and for their supervision.

NIL

DRM/ADRM - Full Powers upto Rs.50,000/per case and RS.10 Lakhs per annum.

NIL

NIL

Finance Concurrence is necessary

Note : i) Rules relating to preparation of Estimates and Works contract and Tenders must be followed. 4(c) RB letter No. 74-EB/3000 dtd.14.1.75
Contract for disposal of cinder ashes including earth and sweepings and other kind of refuse discarded from Railway workshop and not required for Railway use.

NIL

CWM - Full power

NIL

NIL

Finance concurrence is necessary.

Sanction for purchase, hiring, maintenance and upkeep of office machinery and appliances.
5.
Finance Concurrence is Paras 1020, Purchase of office machines PHOD - Full DRM/CWM NIL NIL power necessary 1021 & 1022 of and accessories Fax, power subject Full subject to F-1. Photocopier, Printers, Scanner, to annual Pentium UPS monitors, Key ceiling limit annual ceiling limit Rs.2 Board, Mouse, Electronic Rs.2 lakhs. lakhs. Typewriters / Type Writer. Note : i) AGM sanction is necessary for new procurement on additional account. ii) Costs should not be more than Rs.1 lakh in each case chargeable to revenue. iii) Procurement should be on replacement against condemnation of the existing.

USOP (Misc) Feb. 07

D4

Sl. No.

Reference to Code/Rule order

Nature of Power Annual maintenance servicing and repair office Machines and office appliances (PCs, Xerox, Fax Aqua guard etc.)

PHOD/HOD SAG Officers PHOD - Full Powers(Rs.10, 000/per occasion for repairing)

DRM DRM/CWM/ ADRM - Full Powers(Rs.1 0,000/- per occasion for repairing)

JAG/Sr. Scale Sr. Scale & (independent Asstt. Grade charge) Officer Officer DGMG - Full Power(Rs.10,0 00/- per occasion for repairing) JAG / Sr. Scale independent charge Rs.15,000/- per year (Rs.5,000/- per occasion for reairing) Secy. - Full Power for franking Machine NIL

Remarks Finance concurrence is necessary Repairing should include procurement of spares/ consumables.

6(a) Paras 1020, 1021 & 1022 of F-1.

6(b) Para-1026 of Finance Code Vol.1

Annual maintenance & PHOD - Full servicing of Duplicator & Power for franking machine duplicator Machine

DRM/CWM Full Power for franking Machine

NIL

6(c) RB‟s L/No. Condemnation of Typewriters PHOD - Full 74/EB/3000 dtd. and office machines and powers to 14.1.75 appliances. condemn a machine once it has completed its normal life and the machine is rendered beyond economic repairs as examined and recommended by survey committee.

DRMs & CWMs Full Powers as in column 4.

NIL

NIL

i) Finance concurrence is necessary. ii) AMC with OEM should be dealt with as mentioned in case of AMC of office machine. iii) Full power means the power of calling tender. iv) Power on single quotation basis is not covered under this delegation. v) Normal tendering system should be followed. Finance Concurrence is necessary. Follow up Standing Survey Committee in Annexure „B‟.

USOP (Misc) Feb. 07

D5

Sl. Reference to No. Code/Rule order 6(d)

Nature of Power i) Repairing of typewriters & office appliances. (excluding Xerox Machines, P.C.s & Fax machines).

PHOD/HOD DRM SAG Officers PHOD/HOD in SAG Rs.2,500/- per occasion upto Rs.12,000/during the life time of a machine. DRM/ADRM/ CWM Rs.2,500/- per occasion upto Rs.12,000/during the life time of a machine. DRM/ADRM/ CWMRs.5,000/- per occasion upto Rs.15,000/during the life time of machine.

JAG/Sr. Scale (independent charge) Officer JAG Rs.1,000/- in each occasion. Upto Rs.5,000/during the life time of a machine.

ii) Repairing of Xerox machines, PHOD P.C.s & Fax machines. Rs.5,000/- per occasion upto Rs.15,000/during the life time of machine.

Sr. Scale & Asstt. Grade Officer Sr. Scale Rs. 1000/- in each occasion upto Rs. 5000/- during the life time of the machine JAG/Sr. Scale NIL Independent charge Rs.2,000/- per occasion upto Rs.10,000/during the life time of machine. NIL NIL

Remarks Finance concurrence is necessary

Finance concurrence is necessary

Purchase & repair of Cycle
7(a) Para 1023 of IRFC Vol-I Sanction of purchase of cycle. PHOD - Full Power subject to annual ceiling limit of Rs.25,000/PHOD/HOD Full Powers subject to Rs.300 per cycle, for HQ only, per annum and ceiling of Rs.900 during the lifetime of the cycle. a) Rs.10,000/per occasion without finance concurrence. b) Rs.20,000/per occasion with finance concurrence DRM/ADRM Full Power subject to annual ceiling limit of Rs.25,000 DRM/ADRMFull Powers subject to Rs.300 per cycle, for HQ only, per annum and ceiling of Rs.900 during the lifetime of the cycle. DRM/ADRM a) Rs.10,000/per occasion without finance concurrence. b) Rs.20,000/per occasion with finance concurrence Upto Rs.15,000/per case. Finance concurrence is necessary.

7(b) R.B‟s OM No. 4355 dtd. 13.9.48

Repairs to cycle.

8. G.176/13W/Misc./Pt.IV dtd. 14.09.05

Repairs to office furniture for Drivers Running Rooms, Crew Booking Lobbies, Carriage Depots, ART and other establishments .

JAG/Sr. Scale with independent charge -Full Powers subject to Rs.300 per cycle, for HQ only, per annum and ceiling of Rs.900 during the lifetime of the cycle. JAG a) Rs.2,,000/per occasion without finance concurrence. b) Rs.5,000/per occasion with finance concurrence

NIL

Finance concurrence is not necessary.

Sr. Scale -a) Rs.2,000/per occasion without finance concurrence b) NIL

i) Finance concurrence is not necessary ii) Periodical repair should be economical.

Law charges
9. Item 31 of (a) Annexure-II Chapter V of IRFC Vol. 1 Note: 1. Incurrence of law charges in any PHOD – Upto case. Rs.25,000/per case. NIL NIL Finance concurrence is necessary.

No finance concurrence is necessary upto Rs.5,000/- for a particular case at various level and Rs.7,500/-, where Sr. L. O/CCC has engaged Railway Advocate in different Courts at Kolkata subject to prior legal vetting. USOP (Misc) Feb. 07

D6
2. Finance concurrence & legal vetting is essential for appeal against Arbitration Cases given by Railway appointed Arbitrators, irrespective of value. 3. Advance payment for legal matters upto Rs.2,000/- can be sanctioned by PHODs , DRMs & CWMs only. In the cases of different Court at Kolkata wherein Sr. L.O./CCC has engaged Railway advocates advance payment Upto Rs.2000/- shall be sanctioned by SDGM only. 4. Sanction of Rly. Bd is required to be obtained for filling/defending an appeal in the Supreme Court. 5. Rates of payment, to standing Railway Council, to be hired, shall be as per prescribed rate of Ministry of Law & Justice. Hiring of Railway Council is to be done through Sr. L. O. JAG/Sr. Scale Sr. Scale & Reference to PHOD/HOD Nature of Power DRM (independent Asstt. Grade Remarks Code/Rule order SAG Officers charge) Officer Officer Rly. Bd.‟s letter To the acceptance of honorarium Upto Upto Upto Nil 1. Rs.300/- per No. E(G)2004 by a Gazetted Railway servant Rs.10,000/- Rs.10,000/- Rs.10,000/- per day. H01-2 dated for undertaking work as per case. per case. case. 2. Rs.150/- per half 24.02.04. arbitrator. day. Note : 1. For this purpose a day means more than two hours continuous work on any date and half day means work for 2 hours or less. The officer working as Arbitrator shall record a certificate in writing indicating whether he has worked for a half day or for full day on a particular day. 2. While, nominating Arbitrator, it should be ensured that the officer should not have dealt with that particular case previously. Reference to JAG/Sr. Scale Sr. Scale & PHOD/HOD Code/Rule Nature of Power DRM (independent Asstt. Grade Remarks SAG Officers order charge) Officer Officer

Sl. No. 9(b)

Sl. No.

9 i) RB‟s letter To the payment and sanction of AGM/CAO(C) NIL NIL Finance concurrence NIL (c) No. arbitration fees to arbitrators – Full Power is necessary. F(X)-IIappointed by Court. 2001/PW/6 dt. 09.05.2001 item No.33(a) & 33(a)(ii) ii) This Rly‟s letter No. G.268/1G/AGM dt.08.11.88 Note : 1. No finance concurrence is required for expenses upto Rs.10,000/- per case or 2% of the overall claimed amount, whichever is lower. This will require administrative approval of SDGM. 2. Where the above ceiling is burst, Finance concurrence and detailed review of the case by PHOD concerned and Sr. L.O. will be required for approval of AGM/CAO(C). Reference to JAG/Sr. Scale Sr. Scale & Sl. PHOD/HOD Code/Rule Nature of Power DRM (independent Asstt. Grade Remarks No. SAG Officers order charge) Officer Officer

10. Imprest Cash :
10 (a) Para 1052 of IRFC Vol. I i) Sanction of imprest for petty contingent office expenses to officers not below Jr. Scale/Asstt. Scale and exercising powers of Head of Office. Full Powers Upto Rs.15,000/- in each case (in case of Stores Officers – Upto Rs.35,000/- in each case) PHOD – Rs.10,000/HOD – Rs.8,000/DRM/CWM – Rs.15,000/in each case NIL NIL
Finance concurrence is necessary. Normally power to make purchase from imprest Junior Scale Rs.500/-, Sr. Scale Rs.1,000/-, JAG Rs.1,500/-, SAG Rs.2000/-

10 (a)

ii) For Petty repairs / Service charges / consumables for computers, office equipment‟s, vehicles etc. to officers not below .Jr/Asstt. Scale & exercising powers of head of office.

DRM/CWM Rs.5,000/-

Rs.2,000/-

NIL

Finance concurrence is necessary.

USOP (Misc) Feb. 07

D7
Reference to Sl. Code/Rule No. order
10 (a) Para 1052 of IRFC Vol. I

Nature of Power

PHOD/HOD SAG Officers

DRM

JAG/Sr. Scale Sr. Scale & (independent Asstt. Grade charge) Officer Officer

Remarks

iii) Imprest for loading of franking SDGM/FA&CA DRM/CWM NIL NIL Finance concurrence is machines by postal authorities. O/CPO - Upto Upto Rs. necessary. Rs. 50,000/50,000/FA&CAO/F&B, Sr. DFM FA&CAO/WST /WAO, Sr. - Upto Rs. DPO / WPO – 20,000/Upto Rs.10,000/10(a) Para 1047 of iv) Cash imprest for purchase of SAG - Upto DRM/ADRM - JAG / Sr. Scale NIL Finance concurrence is IRFC Vol. I service stamps. Rs.10,000 Upto Independent necessary. Rs.10,000/charge - Upto Rs.250/Sr. DPO/Sr. DFM/WPO/WAO - Rs.1,000/Note : Register showing details of usage of service postage stamp daily opening balance, accretions, usage & closing balance should be maintained. This should be got audited by associated accounts once every quarter.

10(a)

v) Imprest for LPG Cylinders.

SAG – Rs.15,000/-

10(a) Bd's letter vi) Imprest for maintenance and No.94/E&R/17 repairs during break down 00/9(Pt.) dt. and petty repairs. 27.4.05

Finance concurrence is NIL Rs.1,000/- for necessary. SSE(Sig.) in charge of all section for Eastern Railway. Note : i) Imprest should be sanctioned on need based within the overall ceiling of Rs.1,000/-. ii) The Imprest should be restricted for urgent necessary petty works / materials which can not otherwise be arranged. Use of Imprest for routine works / materials supplied through stores is not permitted. iii Detailed accountal of expenditure should be kept by the Imprest holders and should be inspected at regular intervals. 10(a) vii) General Imprest Cash for petty Power delegated to All Station masters : Finance concurrence is not repairs and petty urgent All Station Masters of all Categories of Stations Rs.1,000/- for necessary. expenses. Howrah / Sealdah / Asansol / Malda Divisions. Where the general imprest is not upto Rs.1,000/-.
Note : 1) Station imprest which were sanctioned earlier is hereby withdrawn and the amount should be deposited alongwith proper accountal. 2) Certification of availability of fund should be ensured. 3) It will be the responsibility of sectional TIs to ensure that recoupment is done quickly to ensure smooth services. 4)To ensure timely recoupment of imprest to ensure smooth services, Station Manager should submit the recoupment bill in the enclosed proforma Annexure “B” through sectional TI and his controlling Officer. No cash memos needs to be enclosed along with the recoupment bill. However, for verification purpose, the cash memos should be preserved with the Station Manager for two years. The cash memos are to be preserved only for petty purchases made by the Station Manager. For any services obtained including Safai work, no receipt will be required to be given to the service provider. In such cases, certificate by the concerned Station Master indicating amount spent on the services will be taken as the voucher for the said expenditure. Annexure – “A” Dated, Sub : Proforma for recoupment of station imprest for expenditure in the month of --------------------------------------------. Name of Station Class of Station Total imprest Rupees has been incurred in the month of----------------------------200 from the imprest following extant rules and procedures. The amount may kindly be recouped. Station Master----------------( Name------------------------ ) Forwarded to TI for necessary action.

NIL

DRM/ADRM/ Sr. DME, Sr. CWM – DEE of Div. in Rs.15,000/- charge of Running Room Rs.5,000/DRM - upto NIL

NIL

Finance concurrence is necessary.

Eastern Railway. No.

USOP (Misc) Feb. 07

D8
Reference to Code/Rule order

Sl. No.

Nature of Power

PHOD/HOD SAG Officers

DRM

JAG/Sr. Scale Sr. Scale & (independent Asstt. Grade charge) Officer Officer

Remarks

10(b) RB‟s letter No. i) Local purchase of stationary PHOD/HOD 7 –9/F(S) stores including computer Rs.40,000/1/PW-7/5 based stationery (Emergent). dt.5.11.88.

DRM/CWM - Upto Dy.GM(G) Rs.40,000/upto Rs.15,000/JAG - Upto Rs.10,000/-

NIL

Finance concurrence is necessary. Inability certificate should be obtained from AMP/Stationery. Normal procurement should be through COS. Finance concurrence is not necessary.

ii) Stock items not available in the stock. Upto three months requirement or ceiling as per 10(b)(i) whichever is lower.

Upto three months requirement or ceiling as per 10(b)(i) whichever is lower.

DGM/G – Full Power JAG – Upto Rs.1,500/- in each case

NIL

Write off cases :
11.
RR's and MM's D.O. No.2002/ Safety-1/6/4 dt.06/05/2003

Special cash imprest with ART Nil incharge

Nil

Sr.DME of Independent Finance concurrence charge HWH/SDAH is necessary. DME of /ASN/MLDT HWH/SDAH/ upto ASN/MLDT upto Rs.25000/Rs.25000/-

Note 1) The said cash imprest should be utilised by ART Incharges for maintenance and repairs of ART equipment only. 2) Rules of Imprest Cash should be adhered to in terms of Para 1050 to 1055F(i) 3) Imprest Cash should be used for repair of all equipments of various department pertaining to ARTs. 12. Item No. 44 of Write Off of all losses of Rs.500/- per Rs.250/- per NIL NIL Finance concurrence Annexure II to shortage of service Postage annum. annum. is necessary. Chapter V of stamps. IRFC Vol. I 13. Item-44 of a) Write-off of losses of PHOD - Upto DRM/ADRM/CW Upto NIL Finance concurrence GM‟s Stores, tools & plants Rs.50,000/M - Upto Rs.5,000/is necessary. Schedule of (including fuel in each HOD – Upto Rs.25,000/Powers. case when a Railway Rs.25,000/employee is in any way responsible. b) Write-off of losses PHOD/CHOD – stores, tools & plants in Upto each case when no Rly. Rs.75,000/employee is in any way responsible. CWE/CME – Upto Rs.1.5 lakh.
CCM/FA & CAO Upto Rs.10,000/in each case. SAG of Comml. & Acctts. Deptt. Upto Rs.5,000 /- in each case.

DRM- Upto Rs.50,000/CWM- Upto Rs.40,000/DRM - Upto Rs.1.5 lakh CWM upto Rs.75,000/DRM - Upto Rs.10,000/- in each case. CWM – Upto Rs.5,000/- in each case.

JAG - Upto Sr. Scale - Finance concurrence Rs.10,000/- Upto is necessary. Rs.2,000/-

14.

Write-off of losses of Coal & HSD Oil in each case when no Rly. employee is in any way responsible. No.G.176/13- To the write-off of loss of cash W/Misc/Pt.I irrecoverable when no Railway dt.8.1.98. employee is in any way responsible.

c)

NIL

NIL

Finance concurrence is necessary.

NIL

NIL

Finance concurrence is necessary.

Note : Every important case of loss should be brought to the notice of the Railway Board, as soon as possible after its discovery. When the loss involved does not exceed Rs.50,000/- the case need not be reported unless it represents unusual features or reveals serious defects in procedure. USOP (Misc) Feb. 07

D9

Sl. No.

Reference to Code/Rule order

Nature of Power

PHOD/HOD SAG Officers PHOD/CHOD – Upto Rs.25,000/CMD - Upto Rs.45,000/HOD – Upto Rs.20,000/-

DRM

JAG/Sr. Scale Sr. Scale & (independent Asstt. Grade charge) Officer Officer

Remarks

Purchase of Books :
14(a) Para 1037 & Purchase of books of 1038 of IRFC reference, Newspapers, Vol. I Periodicals etc. annual ceiling for the department / division / workshop (as a whole and CHSs). DRM, CWM Principal/ZTC/ NIL Prior finance - Upto Bhuli – Upto concurrence is not Rs.25,000/- Rs.20,000/necessary for the CHS/BRSH/ Principal of purchase. & HWH other Ortho., recognized CPRO – training institute Upto - Rs.10,000/Rs.30,000/Note : i) The requirements of periodicals, newspapers is reviewed once in a year by the Head of the Deptt. personally. ii) The list of the books to be purchase is scrutinized by the Head of the Deptt. personally in reference to Rly. working. iii) Availability of fund during the year. iv) The power is not re-delegated to subordinate Officers. Sl. Reference to Nature of Power PHOD/HOD DRM JAG/Sr. Scale Sr. Scale & Remarks No. Code/Rule SAG Officers (independent Asstt. Grade order charge) Officer Officer 14(b) Para 1037 & Books Periodicals and Upto Rs.25,000/- DRM - Upto JAG – Upto NIL Finance concurrence 1038 of IRFC Newspapers in Hindi. Per annum for Rs.10,000/- Rs.2,500/is necessary for Vol. I Mukhya Rajbasha per annum. Principal/ZTC/ books only. Adhikari only. Bhuli – Upto Rs.20,000/Note : i) Newspapers / Magazines are exempted from finance concurrence subject to adhering to the norms prescribed for their purchase.
Sl. Reference to No. Code/Rule order Nature of Power PHOD/HOD SAG Officers DRM JAG/Sr. Scale Sr. Scale & (independe Asstt. Grade nt charge) Officer Officer Remarks

Computer :
15. Development & modification to PHOD/CHOD/H DRM/ADRM/C software for computer OD – Upto WM – Upto application. Rs.30,000/- per Rs.30,000/case subject to per case annual ceiling subject to limit of Rs.2.5 annual ceiling Lakhs. limit of Rs.2.5 Lakhs. DRM/ADRM Hiring of Bus/Minibus for ticket NIL (a) Minibus/ checking.
Contract carriage of all makes and models with seating capacity of 26-30. (b) Bus/ Contract carriage of all makes and models with seating capacity beyond 30 and above.

NIL

NIL

Finance concurrence is necessary.

16.

Nil

Nil

Rates as per Government rates* Per Km. Per Hour

 The rates are based on WBRTC and are subject to revision as and when necessary. Finance concurrence is not necessary.

USOP (Misc) Feb. 07

D 10

Sl. No. 17.

Reference to Code/Rule order No.G.176/13W/Misc/Pt.I dt.12.04.88 & Para 713 to 715 of Genl. Code Vol.1

Nature of Power Repair of vehicles, other tools and plant from trade. i)

PHOD/HOD SAG Officers

DRM

JAG/Sr. Scale Sr. Scale & Remarks (independent Asstt. Grade charge) Officer Officer

Without finance con- Upto DRMs/CWMs currence. Rs.20,000/- upto in each case. Rs.20,000/- in each case.

Upto Rs.10,000/- in each case. Sr.Scale Upto Rs.5,000/- in each case (with independent charge).

Sr.Scale & Finance concurrence is AEN not necessary Independent charge – Upto Rs.2,500/- in each case.

Upto Upto Finance concurrence is Rs.20,000/- in Rs.10,000/- in necessary. each case. each case. 18. Repair of tools & plants PHOD HOD Upto DGM(G) - Chief Cashier Finance concurrence is including motor trolleys CAO/Con Rs.25,000/Rs.25000/- per Rs.5000/- per necessary except computer, Xerox, Upto Per occasion. occasion occasion type writer & Cycle Rs.25,000/CPRO – Protocol Per occasion. Rs.15000/- per Officer occasion Rs.1000/- per JAG – occasion Rs.7500/- per occasion Note : 1. Annual ceiling limit of such spares for vehicles should be limited to Rs.50,000/-. 2. Powers delegated includes cost of spares replaced by the firm entrusted with repairs. 3. At least 3 quotations from reputed dealers should be obtained. In case of single quotation personal sanction of GM is to be obtained. 1. Total per system 19. Rly.Bd.‟s Procurement of PC based PHODs 10 DRM/CWM 10 NIL NIL hardware cost to be letter system. Nos. per Nos. per less than or equal to No.98/C&IS/ annum. annum. Rs.1,00,000/- charge Comp./Policy SAG Officers ADRM 05 Nos. able to the respective dt.02.11.98. 05 Nos. per per annum. Revenue Heads. annum. 2. All procurement to be
3. 4. done by COS. Prior concurrence of Associated Finance required. PCs will be classified as “equipment” in terms of para 705(6) of the Indian Railways Finance Code.

ii)

With finance Full power. DRMs/CWMs concurrence. Full Power.

The above schedule of powers should henceforth be followed over this Railway in supercession of all previous instruction on the issue, subject to the following additional guidelines :1. The above powers are independent of systems procured against any specific project which may be chargeable to other plan-heads.

2.

Standard specifications shall be provided by C&IS Directorate and revised from time to time. Currently specifications as per Railway Board‟s letter no.98/C&IS/Comp./Policyy dt.18.11.98 & 22.12.98 should be followed.

The following nominated officers will also ensure that ceiling limit on annual purchase, prescribed above, are not exceeded while giving clearance for technical vetting. In Hd. Qrs., Sr. System Manager/Sr. System Analyst/EDP will maintain this ceiling limit individually for each PHOD.

USOP (Misc) Feb. 07

D 11 Zonal Headquarters Divisions/Workshops Independent Units Sr. System Manager/Sr. System Analyst/ER Sr.EDPM/EDPM or Sr.DSTE/DSTE, where Sr.EDPM/EDPM is not available. Suitable Officers to be nominated by the unit in charge in the absence of Sr.EDPM/EDPM & Sr.DSTE/DSTE.

The PCs, purchased by each PHOD/DRM within Rs.1. lakh each, will be classified as “equipments” in terms of Para 705(6) of Indian Railway Finance Code and the same may be procured through revenue expenditure under Contingent Expenses – PU 18‟ of the respective Departments/Divisions/Workshops strictly within funds/ceiling limit prescribed. Since as in earlier occasions, AGM‟s sanction will not henceforth be required except in cases, which are beyond the powers of PHOD/DRM/CWM/SAG officers heading independent establishment, the vetting of justification proposals/Estimates & indent if the same is more than Rs.40,000/- may be done by their respective associated finance before procurement is done through COS. Since changes in the field of Information Technology are rapid, it is difficult to define rigidly the specifications for hardware, software and date communication equipment. the Railways may make changes considered necessary while preparing detailed specification keeping in view the latest technology available and the requirement of the job. Speedy procurement of these systems is essential in view of the fact that system get outdated and obsolete very fast. Maintenance for a reasonable period may also be kept in view while procuring and the maintenance may preferably include hardware/software upgrades.
Reference to Code/Rule order PHOD/HOD SAG Officers PHOD –All officers under his control, cost per annum Rs.1,500/- per user. JAG/Sr. Scale Sr. Scale & (independent Asstt. Grade Remarks charge) Officer Officer DRM/CWM/A NIL NIL Finance DRM – All concurrence is officers cost necessary. per annum Rs.1,500/per user. DRM

Sl. No.

Nature of Power

20.

RB‟s letter Sanction of Internet /ENo.2001/C&S/ mail connection and Comp/Policy broadband connection. dt: 7.12.01 & 2000/Tele/TW/ 1/Railnet Works dtd. 24.01.06

Note : 1. Provision of IP-Based Internet connections for non-commercial users. 2. Dial Up TCP/IP access. 3. Other than dial up permission of C&IS dte, Rly. Board is required. 4. SMTP/POP3/MIME to be the basis of E-mail exchange. 5. Govt. agency for e.g. NIC, VSNL, CMC etc. be tried first. 6. Total per system hardware cost to be less than or equal to Rs.1 lakh chargeable to the respective revenue heads. 7. PCs will be classified as “equipment” in terms of Para 705(6) of the Indian Railways Finance code. Sl. No. 21 Reference to Code/Rule Nature of Power order RB‟s letter No. Upgradation of PC based 98(C&IS)/Com system including . Policy dt. Hardware and Software. 18.11.98 & 05.10.99. PHOD/HOD SAG Officers JAG/Sr. Scale Sr. Scale & (independent Asstt. Grade Remarks charge) Officer Officer DRMs – 10 Nil Nil Finance concurrence Nos. P.A. is necessary. DRM

PHODs – 10 Nos. P.A. SAG – heading independent establishment. 05 Nos. P.A. 21(a) Chapter 10 of To sanction local Upto Rs. 5,000/- or DRM/CWM IRFC Vol. 1 purchase of Computer three months Upto Rs. consumables etc. requirement 2,500/whichever is lower.

Upto Rs. 1,500/-

NIL

Finance concurrence is not necessary. DGM/G‟s power will be as per Column 5.

Note : 1) The proposal should be vetted by competent technical authority(i.e. Sr. System Manager/Sr. System Analyst/Sr. EDPM where exits OR Sr. DSTE where no EDP Center exists OR DSTE where no Sr. DSTE exists). 2) Cost effectiveness for upgradation should be certified as economical than procurement of a new one. 3) Standard specification shall be provided by C&IS Directorate and revised from time to time.

USOP (Misc) Feb. 07

D 12

Sl. No.

Reference to Code/Rule order

Nature of Power a) Chemical analysis of biological analysis or any other test of articles by Govt. Chemical examiner.

PHOD/HOD SAG Officers PHOD – Upto Rs.3,000/- in each case subject to annual ceiling limit Rs.50,000/NIL

22.

JAG/Sr. Scale (independent charge) Officer Upto Rs. 3,000/NIL in each case subject to annual ceiling limit Rs.50,000/DRM

23.

a. For providing food, tea etc. to passengers held up due to accidents; CCM shall prescribe the rate/scale for food etc. in consultation with finance. b. For the supply of food or cash allowance in lieu thereof to staff engaged in restoration work in accidents, breaches etc., the rate for food to be provided shall be prescribed by COM.

Full Powers, Upto Rs.50,000/without finance concurrence

NIL

Sr. Scale & Asstt. Grade Remarks Officer Finance NIL concurrence is not necessary. Provided it is carried out by Govt. agencies otherwise finance concurrence is necessary. NIL (Accounts to be rendered postfacto)

NIL

Full powers, Upto Rs.50,000/without finance concurrence.

NIL

NIL

Finance concurrence is necessary

c. For supply of food or cash allowance in lieu thereof to staff engaged CPO-Full in emergency duty powers. Upto during Bundh/ Rs.50,000/Hartals/Strike. without finance concurrence. 24(a) Printing of forms and ledgers etc. Binding of office ledgers/Records and registers etc. in case of failure of timely supply of printing press and others. PHOD/Co-ord. HOD Rs.15,000/- in each case subject to annual ceiling of Rs.2 lakhs.

Full Powers. Upto Rs.50,000/without finance concurrence. Workshop headsUpto Rs.10,000/-. DRM/CWM Rs.15,000/- in each case subject to annual ceiling of Rs.2 lakhs.

NIL

NIL

Finance concurrence is necessary (Accounts to be rendered postfacto)

JAG - upto Rs.10,000/- in each case subject to annual ceiling limit of Rs.1 Lakh and.

24(b)

Upto Rs.1,500/- on In normal circumstances Upto occasion other than (a) above. Rs.15,000/- per each annum (for the subject to an deptt. as a annual limit of Rs.15,000/whole). Workshop heads upto Rs.500/- on each occasion subject to an annual limit of Rs.5,000/-.

JAG upto Rs.500/- on each occasion subject to annual limit of Rs.5,000/ and DGM/G, Secy., and CPRO – Same as above.

Finance concurrence is necessary Inability certificate should be obtained from AMPS/Printing Provided supply is not available from COS. WAO/DFM Finance Independent concurrence is charge upto necessary. Rs.500/- each case subject to Annual ceiling limit Rs.5,000/-

NIL

USOP (Misc) Feb. 07

D 13

Sl. No.

JAG/Sr. Scale Reference to PHOD/HOD Code/Rule Nature of Power DRM (independent SAG Officers order charge) Officer 25. Item 35(ii) of Claims Decreed by Court Full powers in DRM/CWM NIL GM‟s of Law consultation with Full powers in Schedule of Sr.L.O. consultation with Powers. Sr.L.O. To the payment of exgratia relief in the case of passengers killed in train accidents. NIL Upto Rs.5,000/(Railway users in each case). Upto Rs.2,000/(Road users) in each case. NIL

Sr. Scale & Asstt. Grade Remarks Officer NIL Finance concurrence is necessary. NIL Finance concurrence is not necessary.

26(a) Bd‟s letter No.86/TGII/1033/2/ Policy dt.12.3.86. 26(b) - do -

To the payment of exgratia relief in the case of passengers seriously injured in train accidents. i) requiring hospitalisation upto 7 days. NIL Upto Rs.1,000/(Rly. users) in each case. Upto Rs.750/- (Road users) in each case. Upto Rs.2,000/in each case. NIL NIL Finance concurrence is not necessary.

ii) requiring hospitalisation upto 7 days.

NIL

NIL

NIL

Finance concurrence is not necessary.

USOP (Misc) Feb. 07

D 14

Reference to Code/Rule order 26(c) Bd‟s letter No.86/TGII/1033/ 2/ Policy dt.12.3.86. Sl. No.

Nature of Power To the payment of exgratia relief in the case of passengers for simple injury, sustained in accident/ shunting operation.

PHOD/HOD SAG Officers NIL

JAG/Sr. Scale (independent charge) Officer Upto Rs.250/NIL (Rly. users) Nil (Road users) DRM

Sr. Scale & Asstt. Grade Remarks Officer NIL Finance concurrence is not necessary.

NOTE : Ex-gratia Relief Admissible to Road Users who meet with an accident due to Rly‟s prima facie Liability at manned Level Crossing is contained in Board‟s Letter No.86/TG-II/1033/2/Policy dt.12.03.86.
Sl. No. 27. Reference to PHOD/HOD Code/Rule Nature of Power DRM SAG Officers order G.176/13W/ For printing of visiting PHOD/CHOD - upto DRMs – Upto Misc/Pt.II dt. cards (including cost of Rs.600/- per annum Rs.600/- per 7.4.97 card). for each JAG Officer annum for each & above at Hd.Qrs. branch officer (not below Sr.Scale in the Divn.) CWMsUpto Rs.600/per annum for each JAG officers under their control. CME‟s Letter Condemnation of CME CWM - Full No. Steam locomotives, Full powers for Power for M.99/0/S/Pt. Overaged Diesel Steam & Diesel Wagon & X dtd. Locomotives, overaged Loco, DMU Coaches 14.9.87 Wagons & Coaches, CEE – Full Power for Electric Loco, overaged Electric Loco EMU/MEMU/DMU EMU/MEMU Coaches on condition basis. JAG/Sr. Scale (independent charge) Officer JAG/Sr. Scale independent charge upto Rs.600/per annum for each Branch Officer. Sr. Scale & Remarks Asstt. Grade Officer Asstt. Scale Finance independent concurrence is not charge upto necessary. Rs.600/- per annum for each Branch Officer.

28

NIL

NIL

Finance concurrence is not necessary.

(Conditions given vide Board‟s letter No.79M(L)/467/100 dt.8.8.79 for over-aged & 86.M(L)467/5 dt.17.7.85 for under-aged Locos should be followed).
29. No.G.176/13- Condemnation of other W/Misc/Pt.I Plant & Machinery, dt.07.12.87. Vehicle, Ambulance Car, Fire Vehicles, Medical equipments. CME/CEE/CMD/PC DRMs & CWMs E/CSTE/COS - Upto Full powers as the scrap value of in column 4. Rs.50,000/- in each case for machines which have crossed their normal span of life and are beyond reconditioning/ Economic repairs on the basis of screening done by the Standing Condemnation Committee . NIL NIL For machines having scrap value more than Rs.50,000/AGM‟s sanction will be necessary Formation of permanent standing survey committee is at Annexure –“C”

USOP (Misc) Feb. 07

D 15 NOTE : Where, however, the manufactures certificate is not possible to be obtained from the manufacturers without incurrence of any additional expenditure by the Railway, the same may be dispensed with and in the thereof, comparative financial implications between „Condemnation & Reconditioning‟ of the machine should be worked out in terms of rules laid in para 239-F-I by an officer not below the rank of JA Grade.
Annexure “B” Formation of Permanent Standing Survey Committee for condemnation of vehicles, Plant & Machineries medical equipments fire vehicles, Ambulance car etc etc. 1. For Hd.Qrs. vehicles :

Vehicles : (a) Dy.CME, as Secretary of Committee, (b) Dy.CEE/Con/HQ. & PRS & (c) Dy.FA&CAO(S&W)/Sr.AO/IC. M & P Items : (a) Dy.CME, as Secretary of Committee, (b) Dy.CEE & (c) Dy.FA&CAO(S&W)/Sr.AO(S). 2. For Division & all attached depots.

Vehicles : (a) DME/Sr.DME as Secretary of Committee, (b) DEE/Sr.DEE & (c) DFM/Sr.DFM. M & P Items : (a) DME/Sr.DME as Secretary of Committee, (b) DEE/Sr.DEE & (c) DFM/Sr.DFM. 3. 4. For Fire Vehicles : (a) DME/Sr.DME as Secretary of Committee, (b) DSC/Sr.DSC & (c) DFM/Sr.DFM. Medical :

For Ambulance Car : (a) DME(P) as Secretary of Committee, (b) DMO/Sr.DMO & (c) DFM/Sr.DFM. For Medical Equipments : (a) DMO/Sr.DMO as Secretary of Committee, (b) DSTE/Sr.DSTE & (c) DFM/Sr.DFM. 5. For Workshop & all attached stores depots. Vehicles : (a) WM/Dy.CME as secretary of Committee, (b) WEE/Dy.CEE & (c) WAO/Dy.FA&CAO. M & P Items : (a) WM/Dy.CME as secretary of Committee, (b) WEE/Dy.CEE & (c) WAO/Dy.FA&CAO. 6. For vehicles and M&P items of construction wing of Hd.Qrs. and Divisions/Districts : For Hd.Qrs./construction : (a) Dy.CME/HQ. As Secretary of Committee, (b) Dy.CE(Con)/Plg./HQ. & (c) Dy.FA&CAO(Con)/HQ. For Construction field/Districts : (a) DME as Secretary of Committee, (b) DEN/Con & (c) Sr.AO(Con). FORMATION OF STANDING SURVEY COMMITTEES FOR CONDEMNATION OF DIFFERENT TYPES OF MACHINES LIKE ELECTRONIC TYPEWRITER, PCs, PRINTERS, STABILIZERS, XEROX MACHINES, FAX MACHINES, MODEM, SPEAKERS, COMPUTER ACCESSORIES, SCANNERS & CYCLOSTYLE MACHINES ETC. I. II. III. IV. For Hd.Qrs. : (a) SSTE – Secretary of the Committee, (b) Sr. Scale of the Concerned Department & (c) PS to FA&CAO. For Division : (a) DSTE – Secretary of the Committee, (b) Sr. Scale of the Concerned Department & (c) ADFM/I. For Workshop : (a) WEE or DSTE of nearer Division – Secretary of the committee, (b) Sr. Scale of the Concerned Department & (c) AWAO/I. For Construction Wing : (a) SSTE/Con – Secretary of the Committee, (b) Sr. Scale of the Concerned Department & (c) AO/Con

USOP (Misc) Feb. 07

D 16

Sl. No.
30.

Reference to Code/Rule order
No.G.176/13W/Misc./Pt.I. dt.08.01.88.

Nature of Power

PHOD/HOD SAG Officers

DRM

JAG/Sr. Scale Sr. Scale & (independent Asstt. Grade charge) Officer Officer

Remarks

Washing of linens of rest PHOD/CHOD - Upto DRMs Upto JAG of Division NIL Finance concurrence is rooms, rest houses, running Rs.50 lakhs. Rs.50 lakhs. Level - Upto Rs.5 necessary. rooms, retiring rooms, lakhs waiting rooms, Inspection CWMs Upto carriages, AC Coaches etc. Rs.3 lakhs. through tender. NOTE : i) Without calling of tenders for the above item in case of proven and inescapable urgency upto Rs.25,000/- by PHOD/DRM-Para 1211E(note). ii) This should be covered under normal works contract rate. iii) Without calling of tenders for the above item to SDGM upto Rs.10,000/- for Officer Rest House under control of HQrs. 31 Condemnation of furniture, linen & mattress etc. petty items (Book value per item) i) Without survey committee ii) With Survey Committee i) Three Jr. Scale level officer of Survey committee should be followed one from Executive, Stores & Finance department. ii) This delegation for linens and other petty items. Finance concurrence is necessary.

PHOD - Upto Rs.10,000/PHOD - Upto Rs.20,000/-

DRM/CWM Upto Rs.10,000/DRM/CWMUpto Rs.20,000/-

NIL NIL

NIL NIL

Sl. No. 32.

Reference to Code/Rule order

Nature of Power

PHOD/HOD SAG Officers

DRM

JAG/Sr. Scale Sr. Scale & (independent Asstt. Grade charge) Officer Officer

Remarks

Supply of brief cases / PHOD – bag to Officers. Rs15,000/- per annum.

DRM/CWM – Rs.15,000/per annum.

NIL

NIL

Finance concurrence is not necessary.

The ceiling limit for procurement of brief case of the officials for their individual use is as follows: Sl. No. Official Ceiling limit 1. PHOD (HAG) Rs.3,000/2. HOD (S. A. Grade) Rs.2,400/3. J. A. Grade & Selection Grade Rs.1,800/4. Asst./Junior/Sr. Scale Officer Rs.1,200/Chief Office Superintendent / Inspectors/ISA/TIAs 5. Rs.700/NOTE : i) New procurement can be done only when the old one becomes unserviceable and unfit for use. ii) One brief case / Bag should be remain for 05 yaers. iii) Provision of brief case / bag should be adjudged on the basis of past supply. iv) For condemned Brief case / Bag should be surrended.
Sl. No. 33. Reference to Code/Rule order Nature of Power Transfer of Railway Quarters from one department to another. PHOD/HOD SAG Officers SDGM – Full power JAG/Sr. Scale Sr. Scale & Remarks (independent Asstt. Grade charge) Officer Officer DRM/ADRM/ NIL NIL i) Finance Concurrence is not necessary. CWM – Full ii) Department concerned power within should be consulted & the division. should be agreeable to such transfer. Full Power Full Power NIL Finance concurrence is not necessary, provided no extra expenditure is involved. DRM

34.

Sparing of Railway materials such as tables, benches etc. to Railway schools, institutes etc.

Full Power

USOP (Misc) Feb. 07

D 17

Sl. No. 35.

Reference to Code/Rule order

Nature of Power Temporary service connection or strengthening thereof in Rly. Premises, supply of energy for short periods on special occasions/social functions favouring serving employees or employee‟s association in Rly. Premises.

PHOD/HOD SAG Officers CEE – Full powers

DRM Full power

JAG/Sr. Scale Sr. Scale & Remarks (independent Asstt. Grade charge) Officer Officer Full Power Sr. DEE – i) Finance concurrence Full power. is not necessary. ii) It should be ensured that the temporary work carried out by the party conform to the requirements of

36.

a) Overhauling/ reconditioning repairs to ART/ARMV equipments (including purchase of spare parts).

PHOD – Full Upto Upto powers Rs.50,000/- at Rs.25,000/- at HOD – Upto a time. a time. Rs.50,000/- at a time. DRM – Full powers. DRM – Full powers (subject to entitlement as per bed strength). NIL NIL

NIL

b) Provision of LPG connection and procurement of acetylene PHOD – Full cylinders in ART powers

NIL NIL

iii) Necessary charges as calculated should be deposited in advance. i) Finance concurrence is necessary. ii) Subject to usual procedure of calling for tenders / quotations etc. being followed as per extant orders.
i) Finance concurrence is not necessary. ii) Newspaper/ Magazines to running rooms may be supplied as per the following yardstick. 10 beds : 1 News Paper 11- 20 bed : 2 each 21- 50 “ : 3 each 51- 100 “ : 4 each Above 100 : 5 each iii) The bed strength indicated above shall be on the basis of the average occupation for the previous six months.

Indian Electricity Act & Rules.

37

a)

Purchase of Newspapers & magazines for running rooms.

NIL

b) Purchase of sports materials for Training Institutions.

NIL

NIL

Head of the Training Institution upto Rs.5000/- for each occasion subject to limit of Rs.20,000/- p.a.

NIL

38.

Repairs and replacement to Upto Rs.20,000/furniture. per occasion subject to Rs.2 lakhs annually.

Upto Rs.10,000/- per occasion subject to Rs.2 lakhs annually.

NIL

NIL

1: Finance concurrence is necessary if the expenditure exceeds Rs.1000/- on each occasion for repairs and Rs.5000/- per occasion per replacement. 2:Procurement through spot purchase committee needs GM‟s sanction.

USOP (Misc) Feb. 07

D 18

Sl. No. 39.

Reference to Code/Rule order

JAG/Sr. Scale (independent charge) Officer Repairs and replacement Upto Rs.20,000/Upto Rs.2,000/- on to furniture for Stations. per occasion Rs.10,000/- per each Station & subject to Rs.2 occasion rest Houses & lakhs annually. subject to Rs.2 rest Rooms lakhs annually. per case subject to annual ceiling of Rs.50,000/per annum. Nature of Power PHOD/HOD SAG Officers DRM Purchase of new furniture on additional account for running room, retiring rooms, waiting rooms / halls and rest houses. NIL DRM - upto Rs.20,000/- per occasion annual ceiling of Rs.5 Lakhs
DRM - Rs. 5 lakhs p.a. CWM - upto Rs.50,000/- p.a. DRM/CWM - Full Power upto

Sr. Scale & Asstt. Grade Officer SM in charge of Stations can use his imprest for such repair upto Rs.500/ in each occasion from his imprest subject to production of voucher to accounts office. Annual ceiling Rs.2,000/- . NIL

Remarks Finance concurrence is necessary.

40.

NIL

Finance concurrence is necessary.

41.

Para-705(6) of Procurement of additional FC - I furniture for new assets i) where expenditure is AGM – Full Power chargeable to revenue. PHOD/CHOD upto Rs. 5 lakhs p.a. SAG Rs.50000/- p.a. ii) Where expenditure is chargeable to sanctioned estimate under demand No.16. AGM/SAG & above- Full Power upto sanctioned estimated provision subject to such provision has been included in the cost of works and sanction obtained accordingly.

NIL

NIL

Finance concurrence is necessary.

NIL

NIL

- do -

sanctioned estimated provision subject to such provision has been included in the cost of works and sanction obtained . accordingly.

41 a) Para-705(6) of Procurement of furniture on AGM, CAO/CON - DRM Rs. 5 lakhs FC - I replacement account Full Power p.a. PHOD/CHOD upto CWM upto Rs. 5 lakhs p.a. Rs.50,000/- p.a. SAG up Rs.50,000/- p.a. to .

NIL

NIL

Finance concurrence is necessary.

42. Item No.17 Of GM‟s Schedule of power RB‟s letter No. 2002/CEII/Genl./I dt.27.05.02 & No.2002/Tra ck-III/TK/13 Dt. 15.01.03.

Hiring of Trucks for : a) Track maintenance CTE/Track DRM/ADRM – including track machines machine – Full Full power by PWIs/BRIs. power for track machines organization b) To collect Sub – assemblies and machines. NIL DRM / CWM – Full Power

i) This delegation of power NIL NIL
of hiring of truck is being made for a specific and limited purpose Instructions contained in Railway Board‟s referred letters dt.27.05.02 should therefore be followed in letter and spirit while exercising this power. ii) All possible ways of transporting through Railways have to be exhausted. iii) each proposal needs finance concurrence.

USOP (Misc) Feb. 07

D 19
Reference to Code/Rule order 43. RB‟s letter No. 94/E&R/1700 /9(Pt) dt. 27.04.2005 44. JAG/Sr. Scale Sr. Scale & Remarks (independent Asstt. Grade charge) Officer Officer Full NIL NIL Finance concurrence is necessary.

Sl. No.

Nature of Power

PHOD/HOD SAG Officers NIL

DRM DRM – Power.

45.

46.

47. 48.

Hiring of trucks for transportation of men and materials to the site for maintenance, repair, overhauling and emergency restoration by SSE/Signal In-charge. RB's letter Purchase of dogs/bitches No.87/Sec(A from private bodies/others BE)/DS/1/Co etc. to mate with for nfdl. service to other police dt.21.3.95 /paramilitary/reputed private kenne. -doMedical expenses to be incurred on medicines and consultation with veterinary doctors including conveyance charges from the kennels to the veterinary attendant and back. -doSanction to payment of fees to the veterinary consultant in Government hospitals and fees to the private veterinary consultant in emergencies. -doRegistration of RPF dog kennels with the kennel club in India. -doFeeding charges of dogs and provision of utensils for the kennels.

CSC - Full power upto Rs.10,000/-in each case

NIL

NIL

NIL

Finance concurrence is necessary.

CSC – Rs.2,000/in each case.

NIL

NIL

NIL

Finance concurrence is necessary. As per prescribed limit fixed by Rly.Bd. against the sanction post.

NIL

NIL

Sr. DSC - Full power

NIL

Finance concurrence is necessary. As per prescribed limit fixed by Rly.Bd. against the sanction post. Finance concurrence is necessary. Finance concurrence is necessary.

CSC - Full power CSC - Full power

NIL NIL

NIL NIL

NIL DSC - Full power

49.

-do-

Expenditure incurred CSC - Full power towards the registration of RPF Dogs in dog shows or exhibitions organised by Railway or Non Railway agencies.

As per prescribed limit fixed by Rly.Bd. against the sanction post. Sr. DSC - Full DSC Finance concurrence power independent is necessary, charge - Full power DSC - Full power

USOP (Misc) Feb. 07

D 20

DELEGATION OF POWERS – PUBLIC RELATION MATTERS
Sl. No. 50. Reference to Code/Rule order PHOD/HOD SAG Officers DRM/ADRM SAG in Field units DIvl. Officer, Sr. Scale & Extra Divl. Asstt. Grade Officers & Officer Officers In HQ CPRO – Full Power Sr. PRO – Full Power Remarks

Nature of Power

RELEASE OF ADVERTISEMENTS i) To select medium at SDGM – Full advertisement according to Power approved policy & release advertisements at DAVP rates. ii) Placing of advertisements in SDGM – Full newspapers, periodicals and Power magazines, not approved by DAVP at their lowest commercial rates.

NIL

Finance concurrence is not necessary.

NIL

CPRO – Full Power

NIL

1. Finance concurrence is not necessary. 2.Post facto approval or General Manager is necessary. Finance concurrence is not necessary.

Placing of display advertisement in Souvenirs, and other ad-hoc and special Publications etc. (non DAV P rates). 51. Participation in Exhibitions by Railways. 52. Production of documentaries, quickies, CDs, Radio spots, audio tapes or any other audio visual medium etc. 53. Para – 1010 Expenditure towards jobs done of Financial through outside agencies Code Vol. I relating to Audio /Video news clippings, photography including developing, printing of photographs, translates, lamination and video editing.

iii)

Sr. DGM Rs.5,000/- in each occasion SDGM – Full power SDGM – Full power SDGM – Full Power Subject to an annual ceiling limit of Rs.1 lakh

NIL

CPRO - Upto Rs.2,500/- in each case. CPRO – Full power CPRO – Full power upto Rs.2 lakh per annum. CPRO – Full Power DGM/G - Upto Rs.2,000/- in each case. Annual ceiling Rs.10,000/-

NIL

NIL NIL

NIL NIL

Finance concurrence is not necessary. Finance concurrence is necessary. 1. Finance concurrence is not necessary upto Rs.5,000/- in each case. CPRO to exercise the powers for such repetitive jobs through quotations route.

NIL

NIL

2.

USOP (Misc) Feb. 07

D 21
DIvl. Officer, Sr. Scale & Extra Divl. Asstt. Grade Officers & Officer Officers In HQ 1. NIL NIL 2.

Sl. No. 54.

Reference to Code/Rule order

Nature of Power Printing work outside firms. i) Safety literature. through

PHOD/HOD SAG Officers

DRM/ADRM SAG in Field units

Remarks Finance concurrence is necessary. The printing work in outside presses is to be done only on a certificate issued by APS/Printing that he is unable to undertake the job in Railway Press. Finance concurrence is necessary above Rs.10,000/-. The printing work in outside firms is to be done only on a certificate issued by APS/Printing that he is unable to undertake the job in Railway Press. The printing of calendars, diaries, greeting cards, personal letter heads and other expensive items in connection with the new year and other festivals is totally banned vide Railway Board‟s letter No.F(X)II/86/Exp/2 of 4.8.89. Further restrictions if any issued from time to time have also to be taken into account.

propaganda CSO – Full Full Power upto Power annual annual ceiling ceiling limit of limit of Rs.3 Rs.5 Lakhs lakhs

ii) Other than the above including invitation cards, posters, folders, brochures and other publicity materials.

SDGM – Upto Rs.25,000/- on each occasion subject to a maximum of Rs.3 lakh per annum.

Upto Rs.10,000/- in each occasion subject to a limit of Rs.1 lakh per annum.

CPRO – Upto Rs.50,000/per occasion subject to an annual ceiling of Rs.3 lakh. DGM/G DSO – Upto Rs.1,000/- in each occasion subject to a limit of Rs.20,000/per annum.

NIL

1.

2.

3.

iii) Emergency printing of publicity materials including production from outside Firms in cases where the deptt. Expresses its inability to maintain the time & schedule.

SDGM – Upto Rs. 50,000/- in each occasion Upto Rs 10,000/- each ocassion in witrhout finance concurrence.

NIL

CPRO – Upto Rs. 10,000/- in each occasion Upto Rs 2,000/- each ocassion in witrhout finance concurrence.

NIL

Finance concurrence is necessary for books only

USOP (Misc) Feb. 07

D 22

Sl. No.

Reference to Code/Rule order

Nature of Power

PHOD/HOD SAG Officers

DRM/ADRM SAG in Field units

55.

55(a)

Direct purchase of photographic materials(analog & digital), video camera equipments / accessories, audio and video cassettes/CD/DVD /Photo film/Software. Hiring of videographer for videography covering function and recording events, works etc. on video for presentation.

NIL

NIL

DIvl. Officer, Sr. Scale & Extra Divl. Asstt. Officers & Grade Officers In HQ Officer CPRO – Upto NIL NIL Rs.5,000/in each case subject to observation of Rules regarding local purchase and budgetary limit of the year. NIL NIL Upto Rs. 10,000/-

Remarks

Finance concurrence is not necessary (Since budgetary ceiling is specified.

per occasion subject to annual ceiling for Rs. 1 lakh per year

Finance concurrence is necessary

Note 1)This delegation will be applicable, subject to Railway videography machine in not available. 56. Developing, printing and NIL enlargements of photographs, developing and processing of film rolls, slide etc. To terminate advtg. Full Power for Contract according to the contracts the agreement. accepted by him. To accept commercial CCM – Full advertisement on Power different Railway media SAG Officer of (except posters, Boards Commercial and Plates for display in dept. – Full Railway premises which Power are covered by Railways Board‟s guide lines), Railway publications, CCTV etc. on the basis of comparative rate including whole sale price index & enter into agreements. Basic rates to be fixed with FA‟s concurrence annually. Tender system may also be adopted if considered necessary. NIL CPRO – Full Power NIL Finance concurrence is not necessary.

57.

58.

Full Power for the Full Power for contracts accepted the contracts by him. accepted by him. DRM/ADRM – Full NIL Power

NIL

Finance concurrence is necessary. Finance concurrence is necessary.

NIL

Note : i) DRMs can further delegate powers to Branch Officers with observing the present procedure. All works of
commercial publicity be decentralized to Divisions as Division should be organization to deal this subject. ii) The Centralized organization for commercial publicity should be dismantled and staff should be distributed to Division in proportion of revenue earned. iii) CCM Office should be deal with policy matter only and nodal Office for publicity matters.

USOP (Misc) Feb. 07

D 23

Delegation of Power of Disaster Management.
Sl. No. Reference to Code/Rule order 59. Para No.30 of the High Level Committee‟s Report on Disaster Management , over IR vide MM/RB‟s D.O. Letter No. 2002 /Safety –I/6/4 dt. 06.05.03 60. Para No.31 of the High Level Committee‟s Report on Disaster Management , over IR vide MM/RB‟s D.O. Letter No. 2002 /Safety –I/6/4 dt. 06.05.03 61. Para No.33 of the High Level Committee‟s Report on Disaster Management over IR vide MM/RB‟s D.O. No. letter No. 2002/Safety/ 1/6/4/ dated 06.05.2003 Nature of Power Hiring of Vehicles for rescue operations. PHOD/HOD SAG Officers Nil DRM DRM – Full Power JAG/Sr. Scale Sr. Scale & Remarks (independent Asstt. Grade charge) Officer Officer Nil NIL DRM can hire vehicles in case of accident with injuries/casualty. Finance concurrence is necessary. It may be taken on post – facto basis.

Procurement of life saving drugs from the market by Medical Officers at the site.

Nil

DRM – Rs.25,000/- per day.

Nil

Nil

Money can be withdrawn from station earnings. Finance concurrence is necessary. It may be taken as post-facto basis.

Requisitioning Medical assistance from the civil side – (for requisitioning the medical assistance in case of a disaster happening under his jurisdiction).

NIL

DRM – MS of the Rs.10,000/- per Division – day. Rs.5,000/- per CMS of the day. Division – Rs.5,000/- per day.

NIL

Finance concurrence is necessary.

USOP (Misc) Feb. 07

D 24

Sl. No.

Reference to Code/Rule order 62. Para No.35 of the High Level Committee‟s Report on Disaster Management , over IR vide MM/RB‟s D.O. Letter No. 2002 /Safety –I/6/4 dt. 06.05.03

Nature of Power

PHOD/HOD SAG Officers Nil

DRM

JAG/Sr. Scale Sr. Scale & (independent Asstt. Grade charge) Officer Officer

Remarks

Quicker rescue operations 1. Temporary sheds /shelter 2. Hiring of cots and bedding. 3. Hiring/Purchasing of plastic, polythene sheets. 4. Purchase of Ice & drinking Water. 5. Any other related emergent relief jobs sanction personally DRM/ADRM/Site incharge.
Standing spot purchase committee for ART/ARME to avoid any deficiency in keeping the ART/ARMV/Crane equipment in good fettle.

DRM – upto Rs.20,000/per day.

Nil

NIL

Money can be withdrawn from Accounts and Cash Office through Pay Order with DRM‟s sanction for accident and restoration involving causality of serious nature. Accountal should be submitted within a month. Finance concurrence is necessary. It may be taken as post-facto basis.

63.

Para No.38 of the High Level Committee‟s Report on Disaster Management , over IR vide MM/RB‟s D.O. Letter No. 2002 /Safety –I/6/4 dt. 06.05.03

Such decision of Spot Purchase Committee is to be taken by DRM At Divisional level : SDAH – DME(P&D)* , DMO*, DFM/ADFM, Addl. Member on the basis of necessity and should – DEE/G. be upto Rs.10 Lakhs. HWH – DME/P*, DMO*, DFM/ADFM, Addl. Member – Members of Spot DEE/G. purchase committee at MLDT – DME*, DMO*, DFM/ADFM, Addl. Member – divisional level can be DEE/G. changed in extreme ASN – Sr. DME*, Sr. DMO*, Sr. DFM/DFM, Addl. cases, if necessary, by DRM. Member – Sr. DEE/G. * Mechanical Officer for ART Spot Purchase Committee (Finance concurrence and Medical Officer for ARMV Spot Purchase Committee. is not necessary)

Spot Purchase Committee:

64. Para No.34 of Withdrawal of money from the High Level station earnings. Committee‟s Report on Disaster Management , over IR vide MM/RB‟s D.O. Letter No. 2002 /Safety –I/6/4 dt. 06.05.03

As per Commercial Manual Gazetted Officer has this power. No Finance concurrence is necessary. Vouchers has to be submitted within 30 days.

USOP (Misc) Feb. 07

D 25
JAG/Sr. Scale Sr. Scale & (independent Asstt. Grade charge) Officer Officer Sr.DME(ART NIL Inchage) – Upto Rs.25,000/- each. Sr.DMO(ARMV Inchage) – Upto Rs.25,000/- each. DME(ART Inchage) – Upto Rs.25,000/- each. DMO(ARMV Inchage) – Upto Rs.25,000/- each Sr.DME(Inchage NIL of B. D. Crane)) – Upto Rs.15,000/- . DME(Inchage of B. D. Crane)) – Upto Rs.15,000/- .

Sl. No.

Reference to Code/Rule order

Nature of Power

PHOD/HOD SAG Officers

DRM

Remarks Finance concurrence is necessary.

65(i) Para Nos.41 & 42 of Special Cash imprest the High Level with ART/ARMV Committee‟s Report incharge. on Disaster Management , over IR vide MM/RB‟s D.O. Letter No. 2002 /Safety –I/6/4 dt. 06.05.03 ii) RB‟s letter No. F(X)II-2003/PW/9 dt.16.08.04.

NIL

NIL

65(ii) Para Nos.41 & 42 of Repairs and Finance concurrence NIL NIL the High Level Maintenance of B. D. is necessary. Committee‟s Report Cranes. on Disaster Management , over IR vide MM/RB‟s D.O. Letter No. 2002 /Safety –I/6/4 dt. 06.05.03 ii) RB‟s letter No. F(X)II-2003/PW/9 dt.16.08.04. Note : i) JAG and Sr. Scale (independent charge) Upto Rs.3,000/- per item and Asstt. Scale Officer Upto Rs.1,000/- per item of repair/procurement are empowered to spend from the above cash imprest. ii) The said cash imprest should be utilized by ART/ARMV/B. D. Crane incharges for maintenance and repairs of ART/ARMV/B. D. Crane equipment strictly. iii) Rules of Imprest Cash should be adhered to in terms of Para 1050 to 1051 (i) of Financial Code Vol. I. iv) Imprest Cash should be used for repair of all equipments of various departments pertaining to ARTs/ARMVs. 66 Para No.44 of the To hire cell phones, Power delegated Station Manager/Station Master In-charge : Upto 04 Nos. High Level wherever cell phone Committee‟s Report connectivity is on Disaster available, in case of Management over passenger train MR vide MM/RB‟s accidents, and to D.O. letter No. permit the use of these 2002/Safety- 1/6/4 phones free of charge dtd. 06.05.2003 & to stranded RB‟s letter passengers/their No.2002/Tele/TN/1 relatives. dated 12.05.2003. Note : 1. The power will be valid form time of passenger train accident to the time of restoration. 2. If required to extend the hiring beyond time of restoration is there. DRM - Senior-most Officer as site can extend it upto max. of 24 hrs.

USOP (Misc) Feb. 07


				
DOCUMENT INFO