Rejection of request for meeting
[Date] [Name] [Address] Dear [Name] Thank you for your letter of [Date], requesting a meeting to discuss [Subject]. We need to inform you that we are happy with [Present arrangements] and do not feel it is necessary to consider alternative arrangements at the present time. Therefore I do not see any need for a meeting now or in the foreseeable future. Assuring you of our best attention at all times. Yours Sincerely [Your Name] [Your Title]