MINUTES OF A REGULAR MEETING OF THE
BOARD OF PARK COMMISSIONERS OF DECATUR PARK
DISTRICT, MACON COUNTY, ILLINOIS, HELD AT
DECATUR PARK DISTRICT ADMINISTRATION OFFICE
620 E. RIVERSIDE AVENUE, DECATUR, ILLINOIS
AT 12:00 NOON ON THE 7th DAY OF SEPTEMBER, 2011
The Board of Park Commissioners of Decatur Park District, Macon County, Illinois, met in
a regular session on Wednesday, the 7th day of September, 2011 at the hour of 12:00 Noon
at the Decatur Park District Administration Office, 620 E. Riverside Avenue, Decatur,
Illinois at which time and place there were present the following officers and members of
Don Luy, President
Chris Riley, Vice President
Jack Kenny, Commissioner
Bob Brilley, II, Commissioner
Cindy Deadrick-Wolfer, Commissioner
A quorum of the members of the Board of Park Commissioners being present, President
Luy called the meeting to order and declared the Board to be in session for the transaction
The Pledge of Allegiance to the Flag of the United States was recited.
PUBLIC COMMENTS: President Luy reminded everyone to state their name and
address and limit comments to three minutes. He stated that now is the time for the public
to provide input for the Board to consider.
Michele Delatte, 363 S. Lake Shore Dr. attended the meeting to make a plea to the Board
to open the portion of the road through Nelson Park. She is a nurse at St. Mary’s Hospital
and has heard comments from other staff and from her Lake Grove Club neighbors who
are upset with the closure. She often used the drive home along the lakefront as a
debriefing from work.
Ms. Delatte stated that the traffic along this road is generally not a problem except between
the hours of 1:00 a.m. and 5:00 a.m. after the bars close. She asked that the Board consider
closing the road only during that time.
William Haenny, 91 Faries Park attended the meeting to ask if anything will be done in
Faries Park. Director Kiefer stated that staff has mowed the area, but due to a recent death
in the Park District family, the lights have not yet been replaced. President Luy and
Commissioner Kenny have driven the road through the Park and both feel that the road has
been well patched and is not in bad condition.
Mr. Haenny feels that closing the road in Nelson Park will lead to someone being attacked.
Harold Wilkinson, 2325 Hoyt Court presented the Board with four possible designs for a
fence to be erected in his backyard where the Stevens Creek bike trail passes through. He
asked the Board to include this fencing in the funds provided for the trail.
NO. 15271 A motion was made by Commissioner Kenny and seconded by Commissioner
Deadrick-Wolfer to approve the minutes from the previous meeting. Upon call of the roll
all of the Commissioners voted aye.
NO. 15272 Director of Operations Jim Kiefer asked the Board for approval of the purchase
of playground equipment for Hess Park. The playground will be similar to the one which
was recently replaced in Mueller Park. It will be purchased through U.S. Communities
which is similar to the State bid but on a federal level. The purchase price is $31,723,
which is discounted through U.S. Communities from the original price of $39,386. It will
be ADA accessible and have more ground panels for child’s play which will accommodate
the needs of the Harris School children. A motion was made by Commissioner Riley to
approve the purchase of the playground equipment for the Hess Park improvement project;
seconded by Commissioner Deadrick-Wolfer. Upon call of the roll all voted aye.
NO. 15273 Staff requested approval of Ordinance No. 2011-21 for payment in the 2010
Debt Certificate Issue relating to engineering services for the Steven’s Creek Bike Trail
(Phase I) project. The payout request (work contract) total is $37,343.56 as follows:
Engineering Services Bainbridge, Gee, Milanski & Associates $ 37,343.56
(Stevens Creek Bike Trail Construction – Phase I)
TOTAL $ 37,343.56
A motion to approve Ordinance No. 2011-21 was made by Commissioner Kenny and
seconded by Commissioner Riley. Upon call of the roll all voted aye.
NO. 15274 Commissioner Deadrick-Wolfer moved that the bills be approved and the
checks issued in payment of the same; seconded by Commissioner Brilley. Upon call of
the roll all of the Commissioners voted aye.
FOUNDATION – Director Lisa Gillen shared that the Zoo-rific Evening was a wonderful
event. She thanked Zoo, food service, horticulture and maintenance staffs and volunteers
for coming together and making this a successful event. She thanked Commissioner
Deadrick-Wolfer and the committee for their time and services. Director Gillen will have a
final total at the next meeting but believes the goal of $50,000 was reached.
AIRPORT – Airport Director Attwood stated that the projected start date for the roofing
and H/VAC replacement is September 12th.
Airport staff has identified rentable space within the facility and will work toward the goal
of filling it in order to generate non-airline related revenue.
The Federal government will soon seek bids for the selection of an engineering firm for the
Decatur Airport. Director Attwood asked the Board for consensus to proceed with the
formal request for proposals.
Regarding the Essential Air Service program (EAS) the Department of Transportation will
provide the details of the request for proposals within the next two weeks. They have not
yet divulged whether this will include a four year contract.
The Farm Progress Show proved to be a busy time for the Decatur Airport and Gaitros
Aviation. Commissioner Riley heard many nice comments regarding the bus service which
Commissioner Deadrick-Wolfer stated her appreciation to Air Choice One representatives
who clearly show interest in the community. They recently attended Zoo-rific Evening and
provided tickets which were auctioned at the event.
OPERATIONS – Director of Operations Jim Kiefer stated that the Stevens Creek Bike
Trail is near completion with approximately ¾ of the trail being paved. People have been
using it for walking and biking.
The disc golf course in Nelson Park is complete and people have been using it as well. The
dog park fencing has not been put up yet as staff needs approval of the location of the new
pavilion. The other dog park will be closed beginning September 19th for the bridge
replacement in the west end of Fairview Park. If the weather cooperates the contractors
could have the bridge done in two months. The bike trail will be accessible through the
front end of the park.
GOLF – Director of Golf Rick Anderson stated that golf staff has been busy getting ready
for the Eisenhower Invitational Golf Tournament. Six of the teams attending are from
Chicago area schools. This tournament which will be played at Hickory Point will be a
preview for the teams who will be playing in the IHSA Girl’s State Tournament.
IHSA officials Stacey Lambert and Ron McGraw met with golf staff to go over details of
the tournament including course set up, food service, parking, player shuttle service and
additional ball spotters. Some of these details are the result of changes that needed to be
made to enhance the tournament and came from our evaluation of the operation. The
officials were quite pleased with last year’s championship and the condition of the greens
at Red Tail Run compared to several area courses. Kudos goes to Tom Mooney and his
staff at Red Tail Run.
Golf maintenance staff has also been busy seeding thinner areas and weeding problem
areas. They are starting to aerify the greens using our new aerifier. There will be less
disturbance of turf with the smaller tines but an increase in the amount of material removed
therefore improving airflow to the root zone.
The “6 After 6” special continues to be popular reaching close to 3,000 rounds this season.
President Luy asked staff to set up a structure which will capture the District’s expenses
during the IHSA girl’s golf tournament. He would like it to include the directors’ time
spent on the special event. He suggested having something in place for the Eisenhower
tournament which would then be ready for the IHSA event.
RECREATION & FACILITIES – Director Becky Newton recognized Zoo Keeper
Amanda Hall Zoo who recently attended AZA’s Population Management Center at
Lincoln Park Zoo to work with population biologists in formulating breeding
recommendations for Chilean Flamingos in North American zoos. Amanda compiled and
published the first-ever studbook for Chilean Flamingos with over 6,000 individual
animals recorded in it. This is the largest for any managed population. Our AZA Inspection
Team noted that this was quite an accomplishment, and recognized Scovill Zoo for
supporting Amanda’s work.
Decatur, Illinois has been recognized as a Runner Friendly Community by The Road
Runners Club of America, the oldest and largest distance running organization in the
United States. Communities must have an infrastructure that can foster physical activity in
a safe environment; a proven track record that organizations and businesses work together
to promote running as a healthy exercise and sport; and there are positive relationships
between the running community and local government. President Luy stated that the other
communities involved are an excellent group to be associated with.
Director Newton told everyone that upcoming events include the Fido Scurry “Doggie
Triathlon” and “Wieners & Peanuts” on September 10th at Fairview Park. Grandparents
Day at Scovill Zoo is on September 11th from 1:00-4:00 p.m.
Misty Tompkins, Education Coordinator at Scovill Zoo has developed a program for hands
on learning which aligns with the Illinois State Education Standards. During the winter
months these classes will include animal visits, a winter zoo tour, or zoo keeper
presentations and discussions.
CHIEF FINANCIAL OFFICER – Chief Financial Officer Buhr stated that the Park
District audit is complete. Staff worked hard to get this out ahead of last year’s schedule.
The Foundation audit is being wrapped up and both will be presented at the next Board
Commissioner Riley stated that in looking at the debt that the District carries the audit
could be a lot worse. Most governments are spending way more than they are taking in.
CFO Buhr and his staff have done a good job keeping expenses under control.
EXECUTIVE DIRECTOR CLEVENGER stated the need for an executive session for
the discussion of the sale or lease of real estate.
Commissioner Riley mentioned that on the Parks at 5 Radio Show which he hosts on
Friday nights, a number of myths were discussed regarding the bike trail and the road
closure. Trail studies have been done and clearly show that these areas are safer as people
are more careful and watchful. In regards to the road closure in Nelson Park, studies show
that that crime and vandalism do not happen in these areas. Just because cars are there does
not mean there will be a decrease in vandalism.
Commissioner Brilley has talked to the liquor commissioner in Decatur regarding the
over-payment by the District for Red Tail Run’s liquor license. They have been reclassified
as a seasonal facility; therefore the District was refunded $1,200. Red Tail Run has been a
seasonal facility since it opened in 2006. Commissioner Brilley would like the District to
receive a refund for the past years as well.
There was discussion regarding the Park District having the authority to give permission
for people to have liquor at special events on Park District property. When the City of
Decatur issues a one day permit, they charge a fee. The City also issues liquor licenses to
the three restaurants which are on Park District property; however the District’s Rangers
are who control these areas if problems arise. The Park District is a municipality which is
within the City of Decatur’s municipality. Although the District can grant permission for
alcohol to be served on its property, it still has to have a liquor license from the City.
Commissioner Deadrick-Wolfer has connected with many people regarding the road
closure in Nelson Park. She stated that there is a lot of support from the overall community
on this issue. She will stand by her decision that it is in the best interest of the community
to close the road. She stated that she will not listen to phone calls when people are yelling
and using vile language.
Commissioner Kenny addressed the issue of the roadway in Faries Park. He stated that
this road is as good to drive on as any others in town.
Commissioner Kenny made and Commissioner Deadrick-Wolfer seconded a motion that
the meeting move into closed session to discuss the sale or lease of real estate and
imminent litigation. Upon call of the roll, all of the Commissioners voted aye and the
meeting went into closed session at approximately 12:55 p.m.
When the Commissioners returned into open session at approximately 1:55 p.m.,
Commissioner Brilley made and Commissioner Deadrick-Wolfer seconded a motion that
the meeting adjourn. Commissioners Luy, Riley, Kenny, Brilley and Deadrick-Wolfer
voted aye and the meeting adjourned at approximately 2:00 p.m.
President, Board of Park Commissioners
Secretary, Board of Park Commissioners