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THE INSTITUTE OF NAVIGATION 8551 Rixlew Lane, Suite 360, Manassas, VA 20109 Phone: 703-366-2723 Fax: 703-366-2724 E-mail: firstname.lastname@example.org Web Site: www.ion.org ION GNSS 2012 September 17-21, 2012, Nashville, Tennessee PAPER PREPARATION INSTRUCTIONS FOR CD-ROM PROCEEDINGS STYLE Final copy should be styled according to the template provided. Papers should be in 2-column format, in 10 pt Times Roman or Calibri font styles (you must obtain ION approval prior to utilizing another font size or style). All text should be single-spaced. A double space may be used when beginning a new section. For your electronic version: use as many as possible of your word processing software's automatic features. Input your text continuously; in other words, only insert hard returns at ends of paragraphs or headings, subheadings, lists, etc. Do not use space bar to make indents (e.g., to indicate paragraphs or in lists). A tab or an indent command should be used for this purpose. Submission of Electronic copy: Submit one electronic version (preferably by e-mail email@example.com) or on CD-ROM (by mail). Authors who submit their papers by e-mail will receive a confirmation notice. ORGANIZATION Your paper should be organized in the manner specified on the sample provided. Use a 1" margin on the first page of your paper followed by the title, authors, and affiliations. Use a .75" margin on each page thereafter. Begin your paper with a brief biography (100 words or less) and abstract (approximately 300 words). Your paper should conclude with acknowledgments and (or) references. GRAPHICS/PHOTOS Please utilize color where appropriate. Incorporate tables and graphs in the body of the text, centered within the column. If a figure must span across two columns, try to place these figures at the top or bottom of the page. If a two-column figure must go in the middle of the page, please make sure the text preceding the figure has wrapped from the left column into the right column and then insert the figure. We encourage you to incorporate any images which may be used in your oral presentations into the body of your paper when appropriate. TABLES When possible, use a table editor to create tables for your electronic version. Do not use spaces to align the columns of your table. Do not use the "columns" feature to create tables. Identify each table with a bold numeric reference and center it at the top of your table. FIGURES Figure captions should be centered and placed at the bottom of the figure. NUMBERING Do not insert page numbers to your paper. LANGUAGE Your paper must be in English. FORMAT 2-column format Margins: 8.5" x 11" paper right & left margin, .75" bottom margin, 1" top margin on first page, 1" (title and author list centered at the beginning of the paper) top margin on following pages, .75" A4 paper right & left margin, 0.59" bottom margin, 1.18" top margin on first page, 0.83" (title and author list centered at the beginning of the paper) top margin on following pages, 0.79" Each column is 3.25" wide with a spacing of 0.59" PAPER TITLE Use 24 point Bold Times Roman or Calibri font styles with initial capitalization only. AUTHOR & AFFILIATION Use 10 point Times Roman or Calibri font style with affiliation in italics. SECTION HEADINGS Use left justification, all title case, and 10 point bold lettering. TEXT Do not adjust line spacing. Disclaimers or notes should be placed at the end of the article just before the references. Do not use footnotes. Columns should have full justification. FURTHER INSTRUCTIONS FOR ELECTRONIC PAPER PREPARATION FOR CD ROM PUBLICATION Electronic files may be submitted by E-mail or turned in on CD-ROM by mail or onsite. VERY IMPORTANT: label your disk with the operating system, word processing software, version number of the software, title of the paper and your name. Filename should be the author's last name. For PC files, follow with an extension appropriate for the word processing software (i.e., .doc for Word). Please make sure you turn off the Track Changes feature before submitting your paper. Check that your files are complete and that you have removed any files that do not pertain to your paper. ALWAYS KEEP A COPY OF YOUR DISK. Is submitting your paper by mail, make sure your disk is adequately packaged to protect it during mailing. ACCEPTABLE SOFTWARE ION prefers Microsoft Word for either PC or Mac. Acrobat PDF files are also acceptable - be sure to embed fonts. (If you use LaTeX to create your PDF file please be aware that this is not a program we use or support. If there are problems with the PDF file the paper will most likely have to be scanned). ION cannot accept LaTeX files, all LaTeX documents must be converted to PDF file prior to submission. Make sure the file is formatted according to the ION guidelines. Common Problems With PDF Files: Non-English fonts (Asian fonts), if not embedded correctly will be substituted automatically by a different font and possibly cause inaccuracy in the content of the document. Moreover, files that contain Asian fonts are usually not searchable in the CD-ROM. We recommend Asian authors turn in Word files rather than PDF files. Documents converted from the LaTeX or TeX typesetting language into the Adobe’s Postscript of PDF files usually contain fixed-resolution bitmap fonts that do not print or display well on a variety of printer and computer screens. The Maximum PDF version must be 1.5 (or Acrobat 9.x compatible). All fonts must be accurately included in the PDF file as an “Embedded Subset” Secure files can cause problems with: opening the document; printing the document; indexing for searchability on the CD-ROM. Please do not secure your files. Graphic files must be in GIF, TIFF, BMP, PCX, EPS, PICT, JPEG or WMF.
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