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									      DIRECTORATE OF INFORMATION & PUBLICITY
               GOVT. OF NCT OF DELHI
         BLOCK NO.IX, OLD SECTT., DELHI-110054


           Tender for Tableaux for Republic Day Parade-2010


       Sealed   offers    are   invited   from   Reputed/Experienced/Expert
Organizations/ Agencies for submitting the concepts, designs, 3-D models of
Delhi Government Tableaux for Republic Day Parade-2010 and its subsequent
fabrication and presentation for the parade. Preference will be given to the
firms having experience of designing, fabrication and presentation of tableaux
of at least two Republic Day Parades. Detailed documents containing the
terms and conditions may be collected on cash payment (non-refundable) of
Rs.500/- per set from 17.07.2009 to 24.7.2009 between 10.00 AM to 4.00 PM
on any working day from this Directorate. The tenders will be received till
4.30 P.M. on 24.7.2009.




       The Tableaux Committee of Delhi Government reserves the right to
accept or reject any offer without assigning any reason. The specifications
and terms & conditions are also available on website www.delhigovt.nic.in
and www.publicity.delhigovt.nic.in




                                                           (UDAY SAHAY)
                                                              DIRECTOR
                                                       TERMS & CONDITIONS

              DIRECTORATE OF INFORMATION & PUBLICITY
                       GOVT. OF NCT OF DELHI
                 BLOCK NO.IX, OLD SECTT., DELHI-110054



Subject:       TENDER FOR TABLEAUX FOR R.D. PARADE – 2010


       The sketches/designs selected by the Tableaux Committee of Delhi
Government will be presented before the expert Committee for selection of Tableaux
by Ministry of Defence, Govt. of India in its first meeting.
       The payment for presentation of designs and formulation of 3-D Model,
fabrication and presentation of tableaux will be made to the firm only after final
approval of the Expert Committee, Ministry of Defence, Govt. of India.
       The rates should be quoted on turnkey basis for the entire job for fabrication as
well as presentation of the tableaux. The rates should be included in the ground
treatment also. The fabrication of the tableaux should be according to the 3-D scale
models and also as per the suggestions/modifications given by the Expert Committee
of Ministry of Defence even at the last moment.
       Material to be used for fabrication of various parts of the tableau must be
specified with tender.
       The entire job will have to be executed by the successful tenderer on turnkey
basis as per the terms and conditions and the material will be the property of the
tenderer after presentation at Republic Day Parade at Raj Path on January, 26.
       Repairs/replacement during the display will be the responsibility of the
tenderer.




                                                                              Cont….2
                                             -2-


       In case the work is not completed within the stipulated time limit or it is not
found up to the mark by the Expert Committee, the Govt. of Delhi shall have the
liberty to get it done from any other source and the tenderer shall be liable to
compensate for the additional expenditure. No payment will be made to the defaulting
tenderer on any ground.
       All efforts should be made to fabricate and present tableaux in the most
attractive manner.
       The rates quoted should be inclusive of all incidental expenses and taxes for
choreography, music, live elements, music system, necessary costumes etc. The
Directorate of Information & Publicity will not have any responsibility to arrange and
provide the same under any circumstances. Honorarium/labour charges, materials etc.
shall also be included in the expenses, if any, involved in taking out of the tableau on
rehearsals and final presentation. Labour/Business disputes, if any arises shall be
dealt with by the tenderer himself. The Directorate will have no liability on this
account.
       The Committee of Govt. of Delhi reserves the right to accept or reject any or
all tenders without assigning any reason.
       The tender in the prescribed Performa, along with the Earnest Money of
Rs.50000/- only (Rupees Fifty thousand only) by way of pay order/demand draft in
favour of DDO, Directorate of Information & Publicity, Govt. of Delhi should reach
by 24.7.2009 by 4.30 p.m. along with designs on proposed themes and will be opened
subsequently before the Tableaux Committee at the time and date to be notified
to the tenderers.
       Intending parties must financially be sound to carry out such type of jobs and
to establish the same copies of the audited Balance Sheet for the last three years
should be enclosed, duly signed by the Chartered Accountant. Income Tax clearance
certificate upto March 2009 from Income Tax Department should be furnished and
PAN should also be quoted.


                                                                            Contd….3/
                                          -3-


       The Concept and Design paper and Financial Bid should be submitted in
separate sealed envelopes duly super scribing “Tender for Tableaux – 2010,
Technical Bid and Tender for Tableau –2010 Financial Bid”. The concept paper
will be opened first and only successful short listed tenderer(s) will be considered
further for opening financial bid.
       Before assigning the job, a Bank Guarantee of Rs.75,000/- (Rs. Seventy Five
thousand only) will have to be executed in favour of Director, Information &
Publicity, Govt. of Delhi.
       After successful completion, the parties will have the responsibility to hand
over the trailer and tractor back to the Ministry of Defence, Govt. of Delhi.




                                                                      (UDAY SAHAY)
                                                                         DIRECTOR

Accepted




Name of the person with designation
Name of the firm
Tel.No.
Fax No.
                    DIRECTORATE OF INFORMATION & PUBLICITY
                             GOVT. OF NCT OF DELHI
                       BLOCK NO.IX, OLD SECTT., DELHI-110054

                                                                              FINANCIAL BID

        I, hereby quote the rates inclusive of all incidental expenses and taxes for the following
jobs of Delhi Tableaux – 2010 on behalf of my firm:

Sl.No.          Description of Job                              Rates in figures & words

1.       3-D Models of:- (As per the designs/sketches
         prepared by the firm on the themes suggested in
         the Technical Bid (Para II)
 a)      _______________________________________                   Rs._______________
 b)      _______________________________________                   Rs._______________
 c)      _______________________________________                   Rs._______________
 d)      _______________________________________                   Rs._______________
 e)      _______________________________________                   Rs._______________
 f)      _______________________________________                   Rs._______________

2.       Fabrication and Presentation of Tableaux at the           Rs._______________
         Republic Day Parade – 2010 at Rajpath on
         26th January

      These rates include all material, labour charges and incidental charges for fabrication
and Presentation of Delhi Tableau at R.D. Parade – 2010 at Raj Path, New Delhi.

        I, undertake to abide by the terms & conditions as laid down in the tender documents by
this Directorate and also follow the instruction given by the Tableaux Committee of Delhi
Government as well as Expert Committee of the Ministry of Defence, Govt. of India from time
to time. To be read with Terms & Conditions.


                                                        Signature:
                                                     Name of the Person:
                                                     with Designation
                                                     Name of the Firm:
                                                     Address          :
                                                     Tel. No. :
                                                     Fax No. :
                                                                             Technical Bid

                  DIRECTORATE OF INFORMATION & PUBLICITY
                        GOVERNMENT OF NCT OF DELHI


Sub:- Tender for the Tableaux for Delhi Tableaux-2010 to be presented at
       Republic Day Parade at Raj Path on January 26.

       Specifications, details and terms and conditions which are connected with
preparation of designs, 3-D Models and fabrication and presentation of tableaux on
behalf of the Govt. of Delhi at Raj Path on January 26, 2010. The themes of the
Tableaux are given below:-

        A suggestive list of the themes for the tableau is as under:-

   1.      Tryst with Destiny (Niyati ke Sath Sakshatkar) : Pt. Jawahar Lal Nehru
   2.      Delhi – A City of Festivals
   3.      Delhi: India in one City

        The sketch should be simple, easy to comprehend and should avoid statistical
data and unnecessary details. It should be able to convey, whatever it presents, by
itself and should not require any explanation, writing or elaboration. Writing or use
of logos on tableaux is not allowed except the name of state/Organization presenting
it, which is allowed in Hindi on front and in English on back.

      Tableaux will be mounted on a tractor and trailer, supplied by the Ministry of
Defence, Govt. of Delhi.

Explanation of some of the requirements


        The size of the trailer and tractor are given below respectively:-




                                                                                Contd….2/
                                               -2-


Trailer

       Length                24’ 8”
       Width                 8’
       Height                4’2”
       Load carrying capacity 10 tones.

Tractor

       Height                 7’
       Width                  5’6”
       Length                 9’6” to 10’ 1”

        The Tenderer will have to arrange for choreography, music, songs costumes
etc. The participating artist should be of repute.

       Bottom part of the tractor should be covered with suitable cloth.

       Entire tractor should be erected in such a way so as to resist shock while
       moving.

       The tractor and driver should be concealed suitable. To be read with Terms
and conditions.



                                                      Signature
                                                     Name of the person with designation
                                                      Name of the firm
                                                      Address
                                                      Tel No.
                                                       Fax No.
       DIRECTORATE OF INFORMATION & PUBLICITY
                GOVT. OF NCT OF DELHI
          BLOCK NO.IX, OLD SECTT., DELHI-110054


     TENDER FORM FOR FABRICATION AND PRESENTATION OF
          TABLEAUX ON JANUARY 26, 2010 AT RAJPATH

1.      Name of the Firm                            :

2.      Nature of the Firm                          :
        (Proprietorship/Partnership/Pvt.
        Ltd.Co./Any other firm) with
        PAN No.

3.      Address with telephone & fax no.            :

4.      Details of the Tableau work done
        during the last 5 years
                                2004-05
                                2005-06             :
                                2006-07             :
                                2007-08             :
                                2008-09

5.      Details of the Prizes/commendations         :
        received by the firm in the years, if any

6.      Pay Order/Demand Draft No.                  :
        and date for Rs.50000/- only
        (Rs. Fifty thousand only)
        towards the Earnest Money

                I hereby enclose the Technical bid having the concept and
themes of the tableau and documents related to the rates in the firm of
financial bid in a separate sealed covers. Terms and conditions duly accepted
and signed are also enclosed.


                                                        Signature            :
                                                        Name of the Person   :
                                                        Designation          :

								
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