Request for Proposal BDS Consultant
Request for Proposal
Upscaling MSME Credit using ‘Downscaling’ techniques in Small Industries Development Bank of India (SIDBI)
2007-2008
Small Industries Development Bank of India Project Management Division ( PMD), Videocon Tower, E 1 Rani Jhansi Road, Jhandewalan Extn. New Delhi
Request for Proposal Upscaling MSME Credit Consultant
CONFIDENTIALITY : Small Industries Development Bank of India („SIDBI‟) is currently in the process of evaluating options for hiring of Consultancy firm for Upscaling MSME Credit and Institution Building in SIDBI. This document is a Request for Proposal („RfP‟) from Consultancy firm(s) who want to be associated with the project. All the information contained in this document is confidential and is not to be reproduced, transmitted, or made available by the Recipient to any other party. It is being provided with the express purpose of enabling consultants / interested agencies to understand requirements and propose / bid with the most appropriate solution. You are required to limit dissemination on a need-to-know basis. SIDBI may update or revise the RfP or any part of it. The Recipient acknowledges that any such revised or amended document is received subject to the same terms and conditions as this original and subject to the same confidentiality undertaking. SIDBI will not be liable and will hold the consultant / Vendor responsible for any misuse of this document.
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Summary of Important Information
1. Project Name Upscaling MSME Credit using ‘downscaling’ techniques in Small Industries Development Bank of India (SIDBI) Project Management Division(PMD), Small Industries Development Bank of India
2.
Name of the Office
3.
Address for submitting Deputy General Manager (PMD) bids & other Small Industries Development Bank of India, correspondence Project Management Division, Videocon Tower, E 1 Rani Jhansi Road, Jhandewalan Extn. New Delhi -110055 Telephones: 011-23682474-77, Fax : 011- 23682462 of May 30,2007 of
4.
Date commencement bidding process
5.
6. 7.
Last date & time for July 30, 2007 submission of bidding documents Presentations by short August 17,2007 listed consultants Nominated contact himanshu@sidbi.com singhrk@sidbi.com persons‟ mail-ids manojmittal@sidbi.com 01/2007-08 RFP Number
8.
Please note that all the information desired as per the checklist needs to be provided. Incomplete information in these areas may lead to rejection.
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1. 1.1
Introduction and Disclaimers Purpose of RfP
The purpose of RfP is to select a consultancy firm for implementing an Upscaling MSME Credit and institution building project in SIDBI under the SME Financing and Development Project (SMEFDP). 1.2 Information Provided The Request for Proposal document contains statements derived from information that is believed to be relevant at the date but does not purport to provide all of the information that may be necessary or desirable to enable an intending contracting party to determine whether or not to enter into a contract or arrangement with SIDBI. Neither SIDBI nor any of its employees, agents, contractors, or advisers gives any representation or warranty, express or implied, as to the accuracy or completeness of any information or statement given or made in this document. Neither SIDBI nor any of its employees, agents, contractors, or advisers has carried out or will carry out an independent audit or verification exercise in relation to the contents of any part of the document. 1.3 Disclaimer Subject to any law to the contrary, and to the maximum extent permitted by law, SIDBI and its officers, employees, contractors, agents, and advisers disclaim all liability from any loss or damage (whether foreseeable or not) suffered by any person acting on or refraining from acting because of any information including forecasts, statements, estimates, or projections contained in this RfP document or conduct ancillary to it whether or not the loss or damage arises in connection with any negligence, omission, default, lack of care or misrepresentation on the part of SIDBI or any of its officers, employees, contractors, agents, or advisers. 1.4 Costs to be borne by Respondents All costs and expenses incurred by Respondents in any way associated with the development, preparation, and submission of responses, including but not limited to; the attendance at interview, meetings, discussions, demonstrations, presentations, etc. and providing any additional information required by SIDBI, will be borne entirely and exclusively by the Respondent. 1.5 No Legal Relationship No binding legal relationship will exist between any of the Respondents and SIDBI until execution of a contractual agreement. 1.6 Recipient Obligation to Inform Itself The Recipient must conduct its own investigation and analysis regarding any information contained in the RfP document and the meaning and impact of that information.
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1.7 Evaluation of Offers Each Recipient acknowledges and accepts that SIDBI may in its absolute discretion apply selection criteria specified in the document for evaluation of proposals for short listing / selecting the eligible vendor(s). The RfP document will not form part of any contract or arrangement, which may result from the issue of this document or any investigation or review, carried out by a Recipient. 1.8 Errors and Omissions Each Recipient should notify SIDBI of any error, omission, or discrepancy found in this RfP document. 1.9 Acceptance of Terms A Recipient will, by responding to SIDBI for RfP, be deemed to have accepted the terms of this Introduction and Disclaimer. 1.10 Lodgment of Bids 1.10.1 Bid submission:
Bid submission is required to be done in line with B4 of S.No. 5 of RfP :Envelope 1: Bid for Pre-Qualification and Executive Summary (Three hard copies & one soft-copy in a CD-ROM) (Form PQ 1 ).
Envelope 2: Technical Bid (Forms Tech-1, Tech-2 &Tech-3) (Three hard copies & one soft-copy in a CD-ROM). Envelope 3: Commercial Bid (Forms Coml-1) No information pertaining to commercial bid should be provided in CDs. The person(s) signing the bid shall preferably initial all pages of the bid. The bid shall contain no erasures or overwriting expect as necessary to correct errors made by the bidder, in which case corrections shall be initialed by the person(s) signing the bid. The bidder shall duly seal each envelop separately. All three envelops should be put together in one large envelope and dropped in the tender box /send through courier at Project management Division (PMD), SIDBI to the address mentioned above on or before the last day & time of the receipt of bids. If the submission does not include all the information required or is incomplete, the proposal is liable to be rejected. The Bids must be submitted before the closing date and time mentioned in “Summary of Important Information “, to the address given below: Deputy General Manager (PMD) Small Industries Development Bank of India Project Management Division, Videocon Tower, E 1 Rani Jhansi Road, Jhandewalan Extn. New Delhi -110055
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If Bids submitted are not as per specified formats given, may not be considered. Faxed copies of any submission are not acceptable and will be rejected by the Bank. All submissions, including any accompanying documents, will become the property of SIDBI. Recipients shall be deemed to license, and grant all rights to SIDBI to reproduce the whole or any portion of their submission for the purpose of evaluation, to disclose the contents of the submission to other Recipients and to disclose and/or use the contents of the submission as the basis for any resulting RfP process, notwithstanding any copyright or other intellectual property right that may subsist in the submission or accompanying documents. 1.10.2 Cost of Bidding Document
No cost has been prescribed for the Bidding Document. 1.10.3 One bid per bidder
Each bidder shall submit only one bid for a single assignment. 1.10.4 Late Bids
Any bid received after the deadline for submission of the bids will be treated as “Late Bid” and such late bids shall not be considered at all for competitive bidding. 1.11 Bid Validity Period The proposal must remain valid and open for evaluation according to their terms for a period of at least six (6) months from the time the RfP closes on the deadline for lodgement of RfP. In exceptional circumstances, SIDBI may solicit the bidder‟s consent to an extension of the period of validity. The request and responses thereto shall be made in writing or e-mail. The bid security provided shall also be suitably extended. A bidder granting the request will not be permitted to modify his/her bid. 1.12 Amendment of Bid Document At any time prior to the deadline of submission of bids, SIDBI may amend bidding document by issuing addenda. Any addendum thus issued, shall be part of the bidding document and shall be communicated in writing to all bidders of the bidding document. SIDBI may extend as necessary the deadline for submission of bids to bidders, reasonable time in which to take an addendum into account. 1.13 Bid Currency The rates and prices shall be quoted by the bidder either in Indian Rupees or USD. SIDBI shall be using the RBI reference rate for comparison of the bids.
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1.14 Requests For Proposal Recipients are required to direct all communications related to this RfP, through the Nominated Contact persons: Contact Position Email Telephone Fax : Manoj Mittal / Himanshu Rajendra Asthana : Deputy General Manager / Asst.General Manager : manojmittal@sidbi.com / himanshu@sidbi.com : +91 - 11 – 23682474-77 : +91 - 11 - 23682464
SIDBI may, in its absolute discretion, seek additional information or material from any Respondents after the RfP closes and all such information and material provided must be taken to form part of that Respondent‟s response. Respondents should provide details of their Fax, email and full address(s) to ensure that replies to RfP could be conveyed promptly. If SIDBI, in its absolute discretion, deems that the originator of the question will gain an advantage by a response to a question, then SIDBI reserves the right to communicate such response to all Respondents. SIDBI may, in its absolute discretion, engage in discussion or negotiation with any Respondent (or simultaneously with more than one Respondent) after the RfP closes to improve or clarify any response. 1.15 Notification SIDBI will notify all short-listed Respondents in writing as soon as practicable about the outcome of their RfP. SIDBI is not obliged to provide any reasons for any such acceptance or rejection. 1.16 Disqualification Any form of canvassing/lobbying/influence/query regarding short listing, status, etc will be a disqualification.
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2.
Background
SME Financing and Development Project (SMEFDP) SIDBI is implementing a World Bank-led multi agency / multi activity Project on Financing and Development of SMEs. While SIDBI has been assigned with the responsibility of implementing the project, the Banking Division, Ministry of Finance, Government of India is the nodal agency for the same. The IBRD, Department for International development (DFID) UK, KfW Germany and GTZ Germany are the international partners in the Project. The Project is aimed at making SME lending an attractive and viable financing option as also facilitate increased turnover and employment in the sector. In order to achieve its aims, the Project, besides upgrading direct flow of credit to SMEs, addresses demand side issues of credit and streamlining access to qualitative financial and non-financial enterprise oriented services. This is being done with support of Technical Assistance to be utilised for strengthening the credit information system, credit rating, credit scoring, structuring of innovative products, capacity building of the participating banks, policy and regulatory issues and promotion of market oriented business development services for the sector. Components: The Project has three major components: A) Credit facility from the IBRD and KfW Germany B) A Risk Sharing Facility C) Technical Assistance from DFID, UK and GTZ, Germany A) Credit Facility (CF) The CF primarily addresses the financing needs of SMEs and enables them to access longer-term funds required for capital formation and technological upgradation. The Facility is being implemented by SIDBI in association with Participating Finance Institutions (PFIs) and is being utilised for extending credit to existing/ new SMEs. The Project covers Small and Medium Enterprises and industry related service sector establishments as defined by the Government of India, from time to time. The Project has been designed in such a way as to encourage SMEs adopt best practices followed internationally on the environmental and social issues. Industries falling in Negative List of World Bank are excluded from the purview of the Project.
B) Risk Sharing Facility (RSF) o Risk Sharing Facility carries forward the objective of accelerating commercial banks' financing to SMEs. Under the Project, the RSF is proposed to offer
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guarantees for the SME loans generated by banks and FIs. The credit risk sharing is envisaged on a pari passu basis. o Out of the IBRD Line of Credit of USD 120 million, a portion of USD 5 million is earmarked for initial capitalisation of the RSF. This is linked to other donors‟ proceeds.
C) DFID funded Technical Assistance (TA) o The TA component is a cornerstone of the Project and will help address the medium term policy, regulatory and institutional constraints that hamper the efficiency of the SME credit markets in India. The TA covers the following: Strengthening the policy/legal/regulatory framework and its enforcement: It aims at preparing and implementing a time bound action plan for key policy, legal and regulatory measures that are critical to establishing a more efficient framework underpinning SME financing and development. Improving credit information (positive and negative information) on SMEs: It mainly aims at assisting SIDBI and the PFIs to collate historic data on SMEs with a view to strengthening credit information building and its dissemination, capacity building of credit information agencies so as to enable them to provide SME credit histories and develop credit-scoring products, develop a dedicated rating agency for SMEs and a framework that encourages banks/ financial institutions to make use of ratings. Building institutional capacity within the participating banks to reduce banks’ transactions costs and reduce/manage risks related to SME lending: It aims at assisting banks (including SIDBI) in implementing credit scoring systems and cluster financing approaches, training of bankers in the relevant fields as also broad-basing knowledge, delivering a targeted study to augment the current understanding of the participating banks with respect to SME clusters and a knowledge transfer program with respect to global bestpractices in servicing the SME segments. It shall also aim at introduction of new and innovative products and delivery mechanisms so that the PFIs can increase their overall business in the SME segment profitably. Business Development Services (BDS) for SMEs: This is designed to strengthen SMEs' access to BDS, to facilitate designing & implementing strategies to foster BDS market development, strengthening BDS in select 25-30 SME clusters and develop them as "Role Models", with a strong demonstration effect. Institutional support to Project Management Division (PMD) and Monitoring and Evaluation (M&E): It will provide focused support to SIDBI‟s PMD and to build up its capacity in the areas of Project management, implementation
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and monitoring. The M&E envisages monitoring the impact of the Project on SMEs relating to Project goals and objectives. The goals of the TA program and the project and the path to the same have been defined in the Project Log frame. Project Log frame is appended at Annexure I
D) GTZ Funded Technical Cooperation It aims at enabling SMEs to have better access to qualitatively appropriate financial and non-financial enterprise services. The SME financial services would endeavour to address banks offering demand oriented and profitable financial services. The non-financial component focuses on strategic plan for BDS activities, development of monitoring system and pilot measures concerning the development of BDS markets at select 4-5 locations Project Management Division In order to ensure smooth implementation of the Project, SIDBI has set up a dedicated Project Management Division at New Delhi. The present PMD team comprises of officials from SIDBI. Placement of officials from PFIs and need-based recruitment of specialists / experts on short to medium term basis is envisaged under the Project. Project Review Committee In order to oversee and guide the performance of the Project, a high level Project Review Committee comprising representation from the Government of India, World Bank, DFID UK, KfW, GTZ, BMZ, Germany and SIDBI has been constituted. The Chairman and Managing Director of SIDBI is Chairman of the Committee.
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3.
Requirements
Terms of Reference for Upscaling MSME Credit and institution building in Small Industries Development Bank of India (SIDBI) (24 months assignment)
3.1 Background a. Project SIDBI is the implementing agency for the SME financing and development project financed by the World Bank, DFID, KfW and SIDBI itself. The project includes: 1. A World Bank line of credit for USD 115 million and KfW Line of Credit of Euro 43.50 million 2. A USD 5 million risk sharing guarantee facility under SIDBI. 3. A GBP 20 million TA package managed by SIDBI to strengthen the legal/regulatory framework for SMEs, improve credit information on SMEs, develop business development services for SMEs and build the institutional capacity of banks and other financial intermediaries to lend profitably to small businesses. Under the latter sub-component ( hereinafter called upscaling project ), TA will be provided to 2 institutions (bank/ non-bank finance companies (NBFCs)/SFC) and to SIDBI by separate consultants. This TORs refers to the technical assistance to be provided to SIDBI for implementing upscaling project. b. SIDBI SIDBI was established as the Principal Development Financial Institution for: Promotion Financing and Development of Industries in the small scale sector and
Co-ordinating the functions of other institutions engaged in similar activities. c. Sectoral Background SMEs play a vital role in the Indian economy. The sector has proved to be appropriate to address the national priorities of employment, removing poverty and regional imbalances. Government of India has been taking proactive steps in the
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direction of strengthening the competency of Indian SMEs. The Tenth Five-year plan of the Government placed heavy reliance on the SME sector for achieving various growth parameters. Recently notified MSME Act 2006 has been another proactive step in the direction of creating enabling environment.
Provision of SIDBI Charter SIDBI was established on April 2, 1990. The Charter establishing it, The Small Industries Development Bank of India Act, 1989 envisaged SIDBI to be "the principal financial institution for the promotion, financing and development of industry in the small scale sector and to co-ordinate the functions of the institutions engaged in the promotion and financing or developing industry in the small scale sector and for matters connected therewith or incidental thereto. SIDBI has been extending terms refinance facilities to Bank‟s / SFC‟s and NBFc‟s , Term Loans to customers in SSI and Medium Sector including services industry viz. Projects relating to Hotels (hospitality), resorts (leisure), Hospitals (healthcare), entertainment & amusement segments. Organised retailing – departmental stores, food stores, etc., Logistics, including supply chains, material handling, warehousing, storage and inventory management, IT/IT enabled services, Tourism and travel operators, Construction contractors, Dealers/ Franchisees of Oil companies (filling stations), Transport operators , Telecom franchisees/ dealers, Car/auto dealers- workshops, Franchisees/ C&F agents of various service/ product companies, Fashion industry/ design houses, Infrastructure support services, Courier services. Business Domain of SIDBI The business domain of SIDBI consists of Micro, Small and Medium Enterprises (MSMEs) which contribute significantly to the national economy in terms of production, employment and exports. In the MSME domain, Small scale industries are the industrial units in which the investment in plant and machinery does not exceed Rs.50 million. The MSME Development Act 2006 defines MSMEs as follows in terms of investment in plant and machinery Category MSME Act 2006
Investment in Plant and Machinery (Rs. Million) Micro Small Medium Services Sector Micro Upto 1.0 <=2.5 <=50.0 >50.0<=100.0
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Small Medium
>1.0 but <=20.0 >20.0<=50.0
About 3.1 million such units, employing 17.2 million persons account for a share of 36 per cent of India's exports and 40 per cent of industrial manufacture. In addition, SIDBI's assistance flows to the transport, health care and tourism sectors and also to the professional and self-employed persons setting up small-sized professional ventures. 3.2. Objective of the Technical Assistance Package The objective of the assignment is to assist SIDBI to serve profitably the lower end of MSMEs by developing appropriate products, credit methodology and human resources. Owing to the existing gaps in the supply of credit and the desired developmental impact, the project will target predominantly small businesses for meeting their investment credit as well as working capital needs. Overall, Term Loans or working capital term loans, etc. i.e. the credit facility extended under the project will typically range from Rs. 500,000 to Rs. 2.5 million. The target client group would be the lower end of the MSME sector; however it would not be limited to the same. It is expected that average loan size for the project will be about Rs. 1.5 million. Eligible businesses will be enterprises (proprietorship / partnership / companies) operating in manufacturing and services sectors– that are privately owned and controlled. Enterprises will be selected exclusively on the basis of their debt repaying capability. The Coverage would be guided by the definition of MSMEs as set out in the MSME Development Act 2006 and other activities undertaken by SIDBI including marketing of SME products and Small Scale Service and Business Enterprises as defined by the DC (SSI). 3.3. Scope of work The Project will be potentially implemented in 15 branches across 15 towns and cities across the Indian Sub Continent. The Consultant must be prepared to work on a long-term basis in any location that has the potential for viable Up Scaling MSME Credit. While this assignment is initially for two years and will start with a few centers, it is crucial that during this period the Consultant creates a base for future expansion. The Consultant would be responsible for and oversee the entire credit cycle of products in the branches participating in the project In order to meet the objectives noted above, the Consultant shall carry out the tasks noted below. Project Design The Consultant will design a commercially-oriented small business lending scheme for SIDBI. The methodology shall encompass the entire credit cycle and thereby contain appropriate means for:
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designing appropriate loan products, including adequate pricing; analysing existing application forms and develop suitable form for the different products designing an appropriate marketing campaign; training staff to evaluate and serve small businesses; analyzing large numbers of credit applications for different kinds of clients, i.e. different legal forms, economic sectors, and loan sizes typically ranging from Rs. 500,000 to Rs. 2.5 million. establishing procedures for disbursing loans quickly to creditworthy clients; Implementation of Credit Scoring methodology and models for credit decisioning providing incentives to loan officers and branch management to generate a large and good quality portfolio of small business loans; Ensuring building up of a homogeneous pool of assets which can be securitized if necessary. providing incentives that encourage a strong credit culture among clients regarding timely repayment; creating efficient monitoring, control and audit procedures; and Recovering loans if and when necessary.
The credit methodology should be standardized in order to achieve efficiency gains and to allow for replication so that the project can be rolled-out to a large number of branches. The design phase will last up to three months. During project design the Consultant will also organize a study tour/training for the PMD and SIDBI middle management in other countries where similar programs have been successfully implemented. The cost for the study tour should be born by the consultants. Project Implementation SIDBI is in business of lending to SME sector. The Consultant will facilitate setting up a Strategic Business Unit (SBU) at SIDBI headquarters and branches selected jointly by SIDBI and the Consultant. The SBU would be responsible for the entire loan process cycle from origination to closure of the loan. This will include working in the individual branches and developing appropriate organizational structures and procedures to assist SIDBI to start-up the project in additional branches. Staff requirement and productivity factors detailed under section 3.6 deliverables might be reviewed as the project progresses. Specifically, the Consultant will be responsible for the following: Supervising Operations of SIDBI and branches: The Consultant will develop, implement and oversee the SIDBI‟s entire Up Scaling operations. The implementation will start with a test phase, when the products and procedures will be tested in two branches selected jointly by SIDBI management and the Consultant. The test phase will last for up to three months, after which the products and procedures will be rolled out to other branches. The technical assistance input will be particularly intensive in the first year of co-operation with SIDBI and when new branches are included, and will be gradually reduced once the SIDBI has gained sufficient experience. In the first year, the
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technical assistance will focus on training the lending staff and establishing the specialized SBU. In the second year the focus will be on strengthening the in-house training and management capacity as well as control and audit functions to enable SIDBI to continue small business lending without further technical assistance typically after the two years. The Consultant is expected to work with SIDBIs‟ headquarters and branch management to set-up appropriate credit approval procedures for swift and transparent decision-making based on the debt capacity and overall credit worthiness of the client. This will include, among other things, the organization of an efficient credit committee; the consultant would be an invitee on the Committee, and making arrangements and agreeing procedures for work with ancillary departments (e.g. legal department, MIS etc.). Loan applications will need to be approved by the consultant prior to submission to the credit committee. The Consultant will also need to implement systems for tracking and monitoring loans, the collection of repayments, etc. Additionally they will be responsible for all related administrative tasks such as preparation of related documentation, implementing a sound housekeeping in each SIDBI/branch, and ensuring that the information systems are properly maintained. Implementation of an appropriate Human Resources and Training Program: The Consultant will work with SIDBI HQ and branch management in the positioning of suitable staff for the small loan department from SIDBI staff and external candidates. Wherever feasible loan officers will be on probation for 3 months. If after 3 months the selected loan officers have performed well, they will become permanent members of the small business lending unit. The consultant will introduce a performance measurement and incentive system in consultation with SIDBI for loan officers and branches based on the number of the small business loans generated and the quality of the managed portfolio. The incentive system would however have to be as permissible to PSU Banks in India. The cost of the reward system will be borne by the consultant during the pilot phase (6 months) and thereafter by SIDBI. The Consultant will train local managers and loan officers not only in the various techniques of analyzing and granting loans, but also in various methods of recovering them. It is expected that at a minimum 3 loan officers per branch be trained (although more would be trained depending on regional coverage and potential credit demand of the branch). The loan officers shall work exclusively on small business lending. The Consultant will train a greater number of Loan Officers than needed by the SIDBI directly for the small business lending operations to be further developed as local trainers, in-house consultant and local managers on behalf of the Consultant, so that the Program can be rolled out faster to new branches. Setting Up Appropriate Audit and Control Functions: the Consultant will work at the headquarters and branch level to set-up appropriate audit and control mechanisms for overseeing the small loan portfolio.
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The Consultant will, if necessary, also contribute to strengthening the SIDBI‟s overall audit departments. Development and Implementation of appropriate electronic data screening and processing and management information systems/IT: The Consultant will create and implement appropriate electronic data processing and MIS for SIDBI, taking into account the specific characteristics of small lending, including all necessary application, screening, and monitoring procedures as well as reporting. The Consultant will also be responsible for the installation of these systems in the branches, and training local staff to utilize and, in some cases, further adapt the systems. Electronic data processing shall support documentation and monitoring of all operating procedures. The Consultant will work on the design and implementation of the data processing and MIS together with the SIDBI IT staff to ensure that they are integrated into the SIDBI existing systems. The bank is in the process of implementing and enterprise system architecture with a core banking solution as the backbone. SIDBI would also be a Basle II compliant institution. In view of the above the consultant has to ensure that the systems developed would integrate with the existing and proposed systems and be Basle II compliant. Work with SIDBI/branch managers on a day-to-day basis and through the credit committee to ensure that the newly introduced credit process is genuinely understood and mainstreamed in the SIDBI small business lending operations. The Consultant will as a matter of their day-to-day work in SIDBI need to maintain contact with bank management at various levels, including branch managers and department heads, in order to solve problems, convince management to be more active in reaching small businesses of all types and improve internal procedures to increase efficiency, transparency, and so forth. In formal terms they will also be able to contribute through their participation on the Credit Committee of SIDBI/branches where they will take an active role. This includes: making recommendations to the credit committees of SIDBI on terms and conditions of sub-loans; advising the credit committee; analyzing problem loans; and administering collection efforts and write-offs. In addition to helping to provide assistance to the Credit Committee members on the key principles of profitable small business lending (e.g. appropriate interest rates, analysis based lending criteria, graduation principal), participation in formal credit decisions will help assure quality control in terms of proper credit decisions. Once a branch has performed satisfactorily for a sufficient period of time, the consultant would make a gradual exit from the credit committee. Marketing Campaign: The Consultant will assist SIDBI with the design and implementation of a marketing campaign program for small lending. The marketing program will include also periodic
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campaigns targeted at the clusters that are part of the SIDBI managed business development services project. While the consultant will assist in the design of the marketing campaign, SIDBI will cover the cost of the campaign. On-going Evaluation and Recommendations for Improving the Profitability and Outreach of the Project: as experience is gained with SIDBI and borrowers in different states the Consultant should evaluate (on an on-going basis) the profitability and outreach of the loan products and modify them accordingly. The Consultant shall, whenever necessary, provide SIDBI with information and recommendations for improving the lending mechanism and other relevant aspects relating to the project, including, if necessary, changes in the overall design of the program. Implementation of an Exit Strategy: The Consultant should start implementing an exit strategy after 1.5 year so that the project runs smoothly after exit by the Consultant.
3.4 Staffing Requirements The Consultant should have the necessary experience and track record in commercially oriented small lending through existing financial institutions to carry out the assignment. They should also have experience in managing large, complex projects of similar nature. A table with the required level of staffing is presented below: At the start
1 3.1.1 Team leader (long term) Senior small business finance experts 1 (long term) 1 Small business finance experts (long 0 term)
After 3 months and until the end of year 2 1 1 1
Short term experts on specific areas like legal, IT and training, etc. to be positioned as per the requirement under the project. All staff proposed for the assignment needs to be available for the duration of the assignment and substitutions will be allowed only after prior approval of SIDBI has been granted.
1
Senior long-term small business finance experts need to have at least 3 years of small business finance experience in banks and a track record in managing large teams and small business portfolios. Long-term small business loan experts need to have sufficient experience in implementing small business lending operations in banks and training small business lending staff.
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3.5 Implementation arrangements The Consultant will report to the PMD and SIDBI core team. PMD would be the facilitator and the point of contact between the consultant and SIDBI. The consultant would ensure participation of PMD Staff in all the processes including training. SIDBI shall provide office space for specialized department/ division, assign counterparts to work with the Consultant‟s throughout the assignment, and give full access to information relevant to the assignment‟s implementation.
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3.6 Deliverables The time frame for the initial phase is 24 months. The table below indicates the deliverables that should be reached after each full year. At end year 1 30 New small business loan officers trained Local trainers and in-house consultants trained for the Project Loan Delivery Time New Loan Accounts added/month/loan officer - peak New loan accounts added Net Increase in loan outstanding ( Rs Crore) Level (%) of portfolio at risk over 30 days 3.7 Reporting 7 2 Weeks 6 1080 125 Up to 1% 20 1 Weeks 10 6000 360 Up to 3% At end year 2 50
This project will be closely monitored by the SIDBI Project Management Division (PMD) through meetings and time spent with the Consultant and through written reports. With respect to the latter, the Consultant shall report on a regular basis in English as follows: Monthly lending statistics recording activity in the prior period. For each PFIs, this shall include on a branch-by-branch basis the amount and number of small loans disbursed per month; amount and number outstanding as at the end of the month; average loan size, and cumulative figures to-date. A portfolio review should also be provided monthly for problem loans and arrears should be broken down 1-15 days, 16-30, 31-60 and over 61 days. The monthly statistics will be due no later than the 10th day of the following month. Additionally, during the first 6 months of this assignment, the Consultant should include in these reports information on key issues regarding the implementation of the project, progress or problems regarding the institution building in SIDBI, and unforeseen regulatory obstacles plus any other issues they consider should be brought to the attention of SIDBI. The narrative section of the monthly report should be maximum 5 pages. Quarterly reports recording the main institution building and expansion activity in the prior period. The report should include a description of any issues/problems that have arisen during the course of the work and require resolution and any other points the Consultant would like to bring to the attention of SIDBI. While this will concentrate on matters that relate directly to the program, the Consultant shall also to the best of their abilities notify SIDBI if they detect general problems occurring in the SIDBI (e.g. problem with large exposures which may affect the bank‟s financial performance). The quarterly report should also include plans for initiatives in the forthcoming period and a comparison of
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achievements against deliverables. The quarterly reports will be due no later than the 20th day of the following month and should be maximum 20 pages. A Final Report detailing the institution building measures taken, the training carried out, the results achieved and detailed recommendations and, if need be, work plan for the required capacity building in the PFIs for the following 2-3 years from the end of the assignment. The report should be maximum 50 pages
In addition to the regular reporting noted above, the Consultant is expected to provide ad hoc topic reports in English as required covering a particular problem or a good practice that is thought to justify fuller examination. 3.8 Timeframe: When May 2007 August, 2007 September, 2007
Activity Invitation of EOI/RfP Stage I Evaluation of bids / presentations Appointment of Consultant 3.9 Post Appointment Phase 1. Preparation Est. Time 6 months 2. Operative a) Implementation 12-15 months b) Consolidation 3-6 months 24 months
Expected outcomes Preparation of work plan and result agreements with the consultant Selection of pilot branches Design & piloting of new products Review of loan cycle Training / organisational structure Roll out of the piloted products & procedures to all agreed branches Rapid expansion of portfolio A separate MSME unit is created in the Bank for implementing the project All the new processes and procedures have been tested and fine tuned Implementation of exit strategy There is rapid expansion in Portfolio in the targeted sector
Total
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4.
Selection Process
This contract will be assessed on the following Selection process:Invite Request for Proposal (RfP) wherein EOI, Technical and Commercial bids are submitted in separate envelopes. Selection in three phases consisting of Phase 1 - Pre-Qualification based on Eligibility criteria Phase 2 - Technical evaluation Phase 3 - Commercial evaluation Phase 1- Pre-Qualification - Eligibility Criteria Pre qualification shall be done on the basis of following eligibility criterion:Be expected to register their interest, Demonstrate capacity to effectively undertake the task including clarity on methodology to be followed and nature and type of collaborations/ contracting Submit a proposal (excluding annexures) not exceeding 15 pages at this stage. The proposal should ( in the format annexed )include the agency‟s prior qualification and experience in conducting similar assessments, proposed „preliminary‟ methodology for carrying out the assignment based on the details provided above and a description of the organizational infrastructure and proposed team to carry out the assignment. The proposed project management arrangements, including management of deliverables, expectations and risks shall be enlisted. Brief case studies / achievements to be enlisted. Demonstrate / suggest incorporation of additional parameters, if any, to strengthen the Project implementation in light of objectives / Scope stated. having at least 3 years of demonstrable experience in similar projects wherein they have participated „Upscaling of SME Credit‟ and Institutional capacity building. Having successfully implemented at least 3 projects funded by international agencies in diverse geographies. Total project value should be at least USD 2 million Knowledge of India and Indian financial and SME Sector (desirable) Knowledge of the credit assessment and appraisal techniques used by the Indian institutions (desirable) The team members should have proven proficiency in English and preferably local languages - spoken and written. Brief profile of at least two such assignment be enclosed
o o o
o o o o o o o
Phase 2- Technical Evaluation After Phase–1 evaluation, successful bidders will qualify for further evaluations of Technical bid (Phase 2) and Commercial bid (Phase 3). In Phase 2, any clarifications of issues and doubts may be notified by the prospective bidder in writing at his mailing address or his e-mail address of the contact persons as indicated. The minor modifications/changes to the RfP if any, arising out of such
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clarifications will be issued as amendment to the RfP and communicated to bidders. Any such amendments shall be treated as part of bidding document. For the final selection, SIDBI would require the short-listed consultants to present their capabilities and to clearly demonstrate their understanding of the assignment requirements, capability and approach for carrying out the tasks set forth in the project. During the presentation which would be made by the shortlisted consultants to the technical evaluation team the key personnel of the proposed team viz the Project Team Leader, Senior MSME Finance and Institution building expert and MSME Loan Expert would interact with the evaluation team. During the presentations, SIDBI would be evaluating the proposal on parameters like: Understanding of the project requirements Response to Queries Overall assessment of Consultant‟s approach to Project Management The schedule and venue of the meeting will be intimated separately. SIDBI will evaluate proposals of the Respondents on the basis of Technical Capability of the respondent, Presentation and also on the track record of successful delivering /implementation of the assignments. Therefore, respondents should submit necessary details that would help in evaluation. The evaluation will be based on the criteria as detailed below:
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Technical Score: The specific technical evaluation criteria, with weightages are given below: Criteria for evaluation of Technical Proposal: Points (i) Previous experience of the firm in introducing small business lending and Managing lines of credit: [ 20] Track Record in quantitative terms for implementing small business Lending operations in commercial banks in developing or transition economies (i.e., volume of small business disbursed, number of financial institutions, PAR >30 days for small business portfolio, average loan size, portfolio distribution, average maturity) Adequacy of the proposed methodology and work plan in responding to the TORs: a) Credit Technology and methodology [12] to establish mass scale lending operations to small businesses through financial institutions b) Work plan [12] c) Exit strategy of the Consultant [6] Total points for criterion (ii): [30] a) Team Leader – Long Term [15] b) Senior MSE Finance and Institution Building Expert – Long Term[10] c)MSE Loan Expert – Long Term and Institution Building Experts – Short Term [10] Total points for criterion (iii): [35] (iv) Presentation on the proposal by Key members of the Team proposed to be fielded: [10] Total points for criterion (iv): [10] The number of points to be assigned to each of the above positions or disciplines shall be determined considering the following three sub-criteria and relevant percentage weights: 1) General qualifications 2) Experience in introducing small business lending and managing lines of credit 3) Experience in Asian region Total weight: (v) Participation by nationals among proposed key staff Total points for the five criteria: The minimum technical score required to pass is: 80 Points [ 30%] [ 60%] [10 %] 100% [5] 100
(ii)
(iii) Key professional staff qualifications and competence for the assignment:
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For short-listing the bidders, Relative Technical Score (RTS) method will be used for evaluation of RfP as detailed below: Relative Technical Score for each consultant: - (A) RTS = T / Thigh * 100 Where, RTS = Relative score for Technical Proposal of each consultant T = technical score of the current proposal Thigh = highest technical score obtained In case the number of eligible bidders with RTS = 80 or above are three (3) or more, then the cut-off score for short-listing of technical bids will be Relative Technical Score(RTS) = 80 in Technical evaluation. In that case, all consultants who have a RTS = 80 or above in technical evaluation will qualify for Phase 3 (Commercial evaluation). In case the number of eligible bidders with RTS = 80 or above are less than three (3), then the top 3 consultants will be short-listed for commercial evaluation with minimum RTS = 70. Phase 3 : Selection of Consultant For the final selection, a combined score based on techno-commercial evaluation will be arrived at as follows: The commercial bids of the technically short-listed consultants would be opened and the Relative Commercial Score (RCS) for each consultant will be calculated as given below: Relative Commercial Score for each consultant: RCS = L1 / L * 100 -(B) Where, RCS = Relative score for Commercial Proposal of each consultant L = Amount quoted by the current proposal L1 = Lowest Amount quoted by L1 proposal Calculation of Combined Score: For each of the short listed consultants, the combined score is calculated as given below: Combined score = RTS * 0.75 + RCS * 0.25 Final Selection:- The proposal having highest Combined score will be declared as successful bidder and eligible for award.
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5. Guidelines & Instructions
[A] Guidelines:1. Project procurement policy stipulates that consultants who were involved in any capacity in the design of a project cannot compete for the implementation phase. Design includes feasibility studies, drawing up terms of reference for the implementation phase, pre-appraisal and any other preparatory work for the project. In the case of competitions for an implementation phase only, Tenderers are required to confirm that neither they, nor any member of a consortium tender, its parent company, subsidiaries, related companies, nor subcontractors were involved in any way with the design of this project. If you are in any doubt please contact the Contract Officer for clarification 2. SIDBI will endeavour to make available all relevant information in the RfP.. Should you need any further information or clarification during the tender period you must contact only the Contract Officer named below. On no account should the Tenderers communicate directly with any other SIDBI personnel involved in work concerning this Invitation. Failure to comply with this requirement may result in the disqualification of your organisation from this competition. 3. No queries will be answered by the Contract Officer within 6 calendar days before the closing date therefore any requests should be submitted at the earliest opportunity. To ensure equity, where appropriate, SIDBI‟s response will be notified to all Tenderers without disclosure of the initiator. 4. Your particular attention is drawn to instructions on: a) Conflict of Interest - Clause 20 in the General Conditions of Contract and Paragraph 11 of the instructions in 5 B Collusion of Tenderers - Paragraph 15 of the instructions in 5 B. Disclosures – Paragraph 12 of the instructions in 5 B
b) c)
5. RFP applications should have validity of six months. RFPs received after the due time and date will be returned unopened. [B]. Request for Proposal (RfP) INSTRUCTIONS
Introduction 1. This RFP and in particular the Instructions for Compiling and Submitting Your Tender are designed to help you produce a tender that is acceptable to SIDBI and to ensure that tenders are given equal consideration. It is
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essential, therefore, that you provide the information requested in the specific format. The instructions should be read in conjunction with information specific to the Project contained in the covering letter and in the accompanying documents. 2. SIDBI is not bound to accept the lowest, or any, tender. We also reserve the right to request any, or all, of the Tenderers to meet with us to clarify their tender.
Instructions for Submitting your Tender 3. Format of Your Tender
Your tender should be submitted in three sealed envelopes for following main parts : Part X – Expressions of Interest and Executive Summary Part Y - General and Technical Part Z – Commercial Part X, Y and Z must be bound separately to enable independent evaluation. Please do not include any price information in Part X or Y. No publicity material is required. 4. Part X- Expression of Interest and Executive Summary Applicant shall submit EOI which shall be evaluated as per criterion indicated in sno. 4 „ Selection Process‟ . The Executive Summary may contain a brief overview of your tender covering how you intend to achieve the outputs and your assessment of the resources required Only those whose EOIs are shortlisted shall be evaluated for the second phase comprising Part Y and Z. Part Y – General and Technical Tender Apart from information in prescribed forms ( Tech 1 , 2 & 3 ) your General and Technical Tender should be structured in 6 sections: Section 1 Section 2 Section 3 Section 4 Section 5 Any Qualification to Terms of Reference Technical Response (including method of implementation) Names & CVs of personnel to work on this project Personnel Inputs – include person days without any reference to fees Previous experience
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Section 6
Matters not appropriate in any other appendix, e.g. Joint Ventures, Disclosures, Conflict of Interest
Part Z – Commercial Tender All prices should be for the duration of the contract. Your Commercial Tender should be structured in four Sections. Section 1 Contract Section 2 Confirmation of acceptance of SIDBI‟s Conditions of Pricing, using either a fees and expenses basis, or on a milestone basis. (The consultant agrees that the final payment terms would be worked out with SIDBI on the basis of implementation methodology / milestones) A list of the names and designation of all nominated personnel proposed to work on this project Matters not appropriate in any other appendix, e.g. Commercial Aspects of Joint Venture Company, Parent Company Guarantees
Section 3 Section 4
5.
Nominated Personnel You must: a. confirm that all personnel will be available to provide the required services for the duration of the contract b. give the name of their employer or state if selfemployed if any of the personnel is not a member of the Tenderer‟s staff c. obtain prior written agreement from SIDBI, via the Contract Officer, before nominating a member of SIDBI staff who is in service, or on leave of absence, or has been a staff member of SIDBI within the past 2 years
6.
Alternative Tenders If the Tenderer considers that the requirements could be met in a more effective or cost-efficient way the Tenderer may submit a separate Technical and Commercial Tender that is clearly titled „Alternative Tender‟. However, the following instructions should be noted: a. the alternative tender should be submitted as a separate offer accompanying the primary tender
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b. it is the responsibility of the Tenderer to provide full technical and commercial details to allow consideration of alternative Tenders 7. Government Tax Tenderers are responsible for establishing the status of the Services for the purpose of any government tax including service tax, cess etc. to GoI. Any applicable taxes should be included and shown in commercial proposal. 8. Alterations to Tenders Any manuscript or other alteration to the tender must be countersigned and dated by the person submitting the tender. The Tenderer must not alter the ITT documents. 9. Letters and Declaration to Accompany Tenders Your Tender must be accompanied by a letter on Company headed paper showing the full registered and trading name(s), trading and registered office address of the Tenderer and, in the case of a Company, the place of incorporation. It should be signed by a person of suitable authority to commit the Tenderers to a binding contract. You must quote the Contract Title and Contract Number.
10.
Packaging and Delivery of Tenders
Tenders must be delivered in a double sealed envelope clearly labelled with the following: 1. 2. 3. 4. Contract Title Contract Reference Number Tender Due Date Tenderer‟s Name
and should be addressed to the DGM PMD SIDBI New Delhi. SIDBI accepts no responsibility for the premature opening of any incorrectly marked Tenders. Tenders must be received at SIDBI Office ,Videocon Tower, Ground Floor, E 1 Rani Jhansi Road, Jhandewalan Extension, New Delhi- 110055 for the attention of Himanshu Asthana, AGM by 1500 hours, Indian Standard time, on the due date unless otherwise indicated in the covering letter. Late tenders will not be accepted under any circumstance and will be returned
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unopened. No special pleadings will be accepted. tenders will not be accepted. Other Information 11. Conflict of Interest
Faxed or e-mailed
Tenderers must disclose in their Tender details of any circumstances, including personal, financial and business activities that will, or might, give rise to a conflict of interest; this includes any sub-contractor, if they were awarded this contract. Where Tenderers identify any potential conflicts they should state how they intend to avoid such conflicts. SIDBI reserves the right to reject any Tender which, in SIDBI‟s opinion, gives rise, or could potentially give rise to, a conflict of interest. 12. Disclosures The Tenderer must disclose: a. If they are or have been the subject of any proceedings or other arrangements relating to bankruptcy, insolvency or the financial standing of the Tenderer including but not limited to the appointment of any officer such as a receiver in relation to the Tenderer‟s personal or business matters or an arrangement with creditors or of any other similar proceedings. If they or any of the Tenderer‟s sub-contractors have been convicted of, or are the subject of any proceedings, relating to: a criminal offence or other offence, a serious offence involving the activities of a criminal organisation or found by any regulator or professional body to have committed professional misconduct. corruption including the offer or receipt of any inducement of any kind in relation to obtaining any contract, with SIDBI, or any contracting authority. failure to fulfil any obligations in any jurisdiction relating to the payment of taxes or social security contributions.
b.
c.
If they or any of the Tenderer‟s sub-contractors: are, or have reason to believe they may have been, or are subject of any proceedings, that may be listed by the World
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Bank in its „Listing of Ineligible Firms‟ or „Listings of Firms, Letters of Reprimand‟ posted at www.worldbank.org or on any similar list maintained by any other donor of developing funding, or any contracting authority. Disclosure extends to any company in the same group of the Tenderer (including but not limited to parent subsidiary and sister companies, and companies with common shareholders whether direct or indirect and parties with whom the Tenderer is associated in respect of this tender). If a Tenderer or related company or any individual discloses details of any previous misconduct or complaint, SIDBI will seek an explanation and background details from them. At the sole discretion of SIDBI an assessment as to whether the Tenderer will be allowed to submit a tender, will then be made. 13. Joint Venture (or other form of association) Tenders Where the Tender is submitted by the Tenderers in conjunction with one or more associates then, in the absence of a Joint venture agreement the „Associate‟ shall be deemed to be a sub-contractor to the Tenderers and shall not be a party to the contract. Tenders submitted by potential Joint Venture partnerships must include in the Tender documents a “Letter of Intent to form a Joint Venture” in the event of being successful and: a. be signed by a duly authorised representative of each partner with details of each signatory provided in print below each signature include an express provision that each partner is jointly and severally liable in respect of the Tenderer‟s obligations provide details of the name of the partner nominated to act as manager of the Joint Venture and who is authorized to act for the Joint Venture in terms of committing it to any obligations and liabilities and to receive and act upon instructions from SIDBI and to make and receive payments state full details of the proposed structure; the division of technical responsibilities between the partners and intended capitalisation
b.
c.
d.
14.
SIDBI’s Treatment of Your Tender
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SIDBI is committed to ensuring Value for Money* 2 in complex procurements. Therefore, when you submit a tender, we will a. ensure tenders are registered upon receipt and held securely until after the deadline for receipt of tenders witness the opening of all tenders after the time and deadline for receipt of tenders and separately register the commercial details of each tender return, unopened, any tenders received after the deadline of receipt of tenders disqualify any non-compliant tenders (i.e. tenders failing to meet the terms of these instructions) received. The commercial details of such tenders will be recorded and marked as disqualified ensure that all tenders are evaluated objectively, in line with the evaluation criteria specified in the covering letter following evaluation, inform the Tenderers within 10 working days of the decision being made following evaluation, provide feedback to each Tenderer within 15 calendar days of written request and within the bounds of confidentiality publish the award of the Contract on our website.
b.
c.
d.
e.
f.
g.
h. 15.
Collusion of Tenderers
Any collusion between tenderers may also lead to the exclusion of any of the tenderers involved, at the discretion of the Bank.
2
Value for money is defined as the optimum combination of whole-life cost and quality to meet requirements
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. Form for Consultancy Contracts
Contract For: ________________________________________________ Contract Number : ____________________ This Contract (hereinafter referred to as the Contract) dated ______, 2006 is made between: SIDBI name and address And ________________________________________ (hereinafter referred to as the Consultant) Whereas: SIDBI may require the Consultant to supply certain services under the terms of the Contract, and as more particularly defined in the Contract Letter (hereinafter referred to as the Services) which shall be placed pursuant to the Contract (see Section 3), and the Consultant, having represented to SIDBI that they have the professional skills, personnel and technical resources, have agreed to supply the services when required during the period of the Contract (hereinafter referred to as CLIENT )
it is hereby agreed as follows: 1. Documents
The Contract shall comprise the following documents: Section I Section 2. Section 3 contract) Section 4 Form of Contract (this document) Conditions of Consultancy Contracts Terms of Reference (as may be mutually agreed before award of
Schedule of Prices
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2.
Previous Communications
This document constitutes the entire Contract between the parties and supersedes all previous communications, whether oral or written, in relation to the Services to be undertaken in accordance with the Contract. 3. Provision of Services
The Consultant agrees, during the period of the Contract, to make themselves available if required, to provide the Services to be undertaken in accordance with the Contract. The Consultant is required to pass to within one month of completion of a task, all documents and working papers accumulated during the course of the service. 4. Financial Limit limit for this project is Rs ._______________
Total financial (Rupees__________)
Reimbursable Expenditure The reimbursable expenditure shown above reflects the agreed financial ceilings within each category. Only expenditure actually incurred will be reimbursed under this contract and you may be asked to provide receipts to support it. Invoices should, as specified in Section 2 of the contract, reflect actual expenditure incurred, up to the financial ceilings provided.
5. Payment
In consideration of the Services performed by the Consultant under the terms of this Contract, SIDBI shall make to the Consultant such payments and in such manner as provided in Section 4, Schedule of Prices, within the financial limit specified.
6. Commencement of the Services
This Contract will remain in effect from ________, 200_ and expire on __________, 200_ unless terminated earlier in accordance with the provisions of the Contract.
7. Acknowledgement
The Consultants shall confirm acceptance of the terms of this Contract by signing and returning to SIDBI the duplicate copy enclosed herewith within a period of 30 days. 8. General Administration 8.1 In accordance with Clauses 2.7 and 2.8 of the General Conditions for Consultancy Contracts - the Project Officer for this Contract is:
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Name: ___________________________________________________ Contact Address: Small Industries Development Bank of India Project Management Division ( PMD), Videocon Tower, E 1 Rani Jhansi Road, Jhandewalan Extn. New Delhi Telephone: Email: - the Contract Officer is: Name: ___________________________________________________ Contact Address: Small Industries Development Bank of India Project Management Division ( PMD), Videocon Tower, E 1 Rani Jhansi Road, Jhandewalan Extn. New Delhi Telephone: Email : 9. Special Conditions Reports The Consultants are required to submit Two copies of the project reports to the Overseas Partner through the Project Officer. Medical Insurance The Consultants shall ensure that their employees, sub-contractors and any other person engaged by them have adequate and appropriate medical insurance cover before commencing work overseas under this Contract. It is not the responsibility of SIDBI to meet the costs of the medical care nor to make arrangements for the evacuation or care of the Consultants‟ personnel in a medical emergency. The Consultants shall ensure that their personnel are aware of the procedures to be followed should a medical emergency arise whilst such personnel are overseas.
For and on behalf of _____________ acting for and on behalf of the ___________ Name _____________ Position: _________________ Signature: Date: _________, 200_. For and on behalf of the Consultant Name: Position
Signature: Dated
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Section 2 CONDITIONS FOR CONSULTANCY CONTRACTS
1 . Construction of Contract 1.1 The Contract shall be governed by and construed in accordance with the laws of India. Definitions
2.
2. 1 "the Consultants" means the person, firm or company with whom the Contract is placed. 2. 2 “SIDBI " means Small Industries Development Bank of India. 2.3 "the Contract" means the contract between SIDBI and the Consultants consisting of the Form of Contract and the documents listed therein. "the Services" means those activities more particularly defined in Section a (Terms of Reference/Scope of Work),as referred to in clause I of the Form of Contract.
2.4
2. 5 "the Project Officer" means the person named in Section 4 who is responsible for issuing instructions and dealing with all correspondence in connection with the technical aspects of the Contract. 2.6 "the Contract Officer" means the person named in Section 4 who is responsible for all contractual aspects of the contract. "the Administration Officer" means the person named in Section 4 to whom all administrative issues should be referred. Instruction and Approvals All consultancy assignments and contracts need to be approved by the delegated authority No variations in the terms or scope of the Contract shall be valid or binding unless previously expressly agreed in writing by PMD and the Consultant. PMD takes no responsibility for work outside the agreed contract Terms of Reference /Scope of Work. Personnel The Consultants shall communicate through the proposal the personnel to be engaged in providing the services. The prior approval of the Project Officer (DGM) will have to be obtained by the Consultants in respect of any new person engaged. Such personnel shall perform the Services with all
2.7 3. 3.1 3.2
4. 4.1
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due diligence, efficiency and economy, in accordance with appropriate professional standards. 4.2 Nothing contained in this Contract shall be construed or have effect as constituting a relationship of employer and employee or principal and agent between SIDBI and the Consultants or any staff of the Consultants. All Consultants' personnel provided shall be suitably qualified, experienced and physically fit to carry out the work required of them. In the event that any are deemed to be unsuitable, the Project Officer may, notwithstanding any prior approval, so notify the Consultants in writing, giving reasons for unsuitability. On receipt of such notification the Consultants shall without charge provide a suitably qualified and acceptable replacement for any such person with the minimum of disruption and delay to the Project in relation to which the Services are provided. The Consultants shall not be entitled to substitute personnel unless the Project officer (DGM) gives written consent to such substitution. Consent, to any such - substitution shall not be unreasonably withheld but be conditional upon the provision by the Consultants of a suitable replacement. The Contract Officer (DGM) shall be entitled to withdraw such consent, and to require the reinstatement or further replacement of any substituted personnel if, in the reasonable opinion of the Project Officer, the replacement is unsuitable. SIDBI shall not be liable to meet any costs arising from the replacement of the Consultants' personnel who are engaged on the Contract. The Consultants are responsible for all acts and omissions of persons engaged by the Consultants whether or not in the course of performing the services and for the health, safety and security of such persons and their property and the Consultant shall indemnify SIDBI in respect of any claim (including legal costs incurred by SIDBI in defending such claim) made against SIDBI by such persons except where the loss, damage or claim arises out of the negligence of SIDBI or its employees. Financial Limit The Financial Limit under this Contract is stated in the Form of Contract. No expenditure may be incurred in excess of this limit and no variants between budgets are permitted without the prior written authority of the Contract Officer. Fees & Reimbursable Expenses Fees quoted for each productive day are deemed to cover the cost of salary, leave allowances, bonuses, profit, taxes, insurances, superannuation, nonworking days and all other costs and expenses of whatsoever nature that may be incurred except those otherwise specifically provided for in the Contract.
4.3
4.4
4.5
4.6
5. 5.1
6. 6.1
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7. 7.1
Subsistence Subsistence rates stated in the Contract will be reduced pro-rata where accommodation and meals are provided at a concessionary rate or where any allowance for accommodation or meals is received from sources other than SIDBI. Such concessionary rates or allowances must be declared and the difference between the subsistence rates stated in the Contract and the amount or value of the concessionary rate or allowance shall be deducted from claims in respect of subsistence rates. Subsistence is payable only for each period of 24 hours actually spent overseas where the Services are being undertaken. Subsistence is not payable for leave periods other than public holidays in the country in which the Services are being performed. Payments Unless otherwise specified in Section 1 paragraph 3, invoices should be submitted monthly in arrears in accordance with the specific instructions set out in clause 12 below.
7.2
8. 8.1
8.2
Subject to SIDBI being satisfied that the Consultants are or have been carrying out their duties, obligations and responsibilities under the Contract, sums duly approved shall be paid within 30 days of receipt of a valid invoice. Payment shall be made in the currency in which the bid has been submitted or Indian Rupees unless otherwise agreed to. If for any reason SIDBI is dissatisfied with performance of the Contract, an appropriate sum may be withheld from any payment otherwise due. In such an event SIDBI shall identify the particular Services with which it is dissatisfied together with the reasons for such dissatisfaction, and payment of the amount outstanding will be made upon remedy of any unsatisfactory work or resolution of outstanding queries. Should SIDBI determine after paying for a particular service that the service has not been completed satisfactorily, SIDBI may recover, or withhold from further payments, an amount not exceeding that previously charged for that service until the unsatisfactory service is remedied to its satisfaction. In the event that any advance payment made is in excess of the expenditure actually incurred, SIDBI shall recover the amount of such excess from any further payments due. Payment to Sub-Contractors In the event that the Consultants let a sub-contract with a supplier or contractor, such sub-contract shall include the requirement that payments due to be made to the sub-contractor shall be paid within a period not
8.3
8.4
8.5
8.6
9. 9.1
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exceeding 30 days of receipt of a valid invoice as defined in the subcontract. 10. 10.1 Corrupt Gifts and Payments of Commission The Consultants warrant and represent to SIDBI that the Consultants have not: offered to give or agreed to give to any person any gift or consideration of any kind as an inducement or reward for doing or forbearing to do or for having done or forborne to do any act in relation to the obtaining or execution of the Contract or for showing or forbearing to show favour or disfavour to any person in relation to the Contract; entered into the Contract in connection with which commission has been paid or agreed to be paid by the Consultants or on their behalf, or to their knowledge, unless before the Contract was made, particulars of any such commission and of the terms and conditions of any agreement for the payment thereof were disclosed in writing to the Contract Officer. Any: breach by the Consultants of the warranty and representation contained in clause 9.1: or commission of any offence by the Consultants under the Prevention of Corruption Acts in relation to -this Contract shall entitle SIDBI to terminate the Contract and recover from the Consultants the amount of any loss resulting from such termination and/or to recover from the Consultants the amount or value of any such gift, consideration or commission. 10.3 In clause 9.2 references to the Consultants includes anyone employed by them or acting on their behalf (whether with or without their knowledge). Commissions and Discounts The Consultants shall not accept for their own benefit any trade commission, discount or similar payment or benefit, (including but not limited to air flights or other benefits obtained from travelling as passengers on particular airlines), in connection with the Contract. In addition, the Consultants shall use their best endeavours to ensure that neither their subcontractors, nor the personnel or agents of either the Consultants or subcontractors shall receive any such additional remuneration or benefit. Any such discounts, commissions, payments or benefits shall be passed to SIDBI immediately. 12. Invoicing Instructions
a.
b.
10.2 a.
b.
11.
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12.1
Invoices for work undertaken by Consultants in respect of the Services must be presented in duplicate. All invoices must contain details of the bank account to which payments are to be made. Invoices should bear the Contract reference, be numbered sequentially and dated, and marked "For the attention of the Contract Officer" named in Section 4. The final invoice presented in connection with the contract should be endorsed "Final Invoice". All invoices should contain details of expenditure actually incurred by the Consultants in the previous accounting period. Expenditure should be itemised in accordance with the Schedule of Prices at Section 5 of this Contract. Claims in respect of fees should specify the name, grade or designation, fee rate and hours/ dates of periods worked for each fee. Unless the Contract is on a fixed price basis, all invoices should contain details expenditure actually incurred by the Consultants in the previous accounting period. Expenditure should be itemised in accordance with the Section 1 Clause 3 of this Contract and sub-totalled under the following headings: Fees i. long term (of more than 4 months' duration). ii. short term. Total inputs in India and Overseas should be shown (separately) on each invoice. Claims in respect of fees should specify the name, grade or designation, fee rate and dates of periods worked for each fee. Reimbursable Expenditure i. fares (including associated baggage and travel costs) ii. subsistence iii. accommodation (long term) iv. Equipment (including freight) v. miscellaneous (must be itemised) SIDBI reserves the right to request proof of payment in respect of any reimbursable item and shall be entitled to refuse to meet a claim if this cannot be provided.
12.2
12.3
12.4
All invoices must be accompanied by a statement summarising the payments received from SIDBI together with the sequential number and date of any outstanding invoices and credit notes. All invoices should be endorsed as follows: "We certify that the amounts claimed in this invoice have been wholly and necessarily incurred for the purpose of the engagement and have not been claimed before". All invoices should be signed by the Partner or the accounts holder or the Project Leader.
12.5
12.6
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12.7
Any invoice not presented in accordance with the above may be rejected and in any, event shall be liable to query and delay in payment. Indemnity The Consultants shall exercise reasonable skill, care and diligence in the performance of the Contract and indemnify and keep SIDBI indemnified in respect of any loss, damage or claim howsoever arising out of or related to breach of contract, statutory duty or negligence by the Consultants or the Consultants' servants, agents or sub-contractors in relation to the performance or otherwise of the Services to be provided under this Contract. Assigning to Others The Consultants shall not, without the prior written consent of SIDBI, assign or transfer or cause to be assigned or transferred, whether actually or as the result of take over, merger or other change of identity or character of the Consultants, any of its rights or obligations under the Contract or any part, share or interest therein. Upon any such assignment or transfer, this engagement may forthwith be terminated by SIDBI. Termination
13 13.1
14 14.1
15
15.1 SIDBI may, at its sole discretion and at any time terminate the Contract and inform the Consultants of SIDBI‟s decision by written instruction to that effect. (Normally, there will be notice period for termination). In the event of the Contract being so terminated, the Consultants shall take such steps as are necessary to bring the Services to an end, (including terminating any sub-contracts placed by the Consultants) in a cost effective, timely and orderly manner. The Consultants shall submit an account in writing which shall state the amount claimed taking into account all fees and costs properly incurred or committed by the Consultants in relation to the Contract or its termination which cannot be recovered. Always provided that payments are within the Contract Price and not subject to dispute, SIDBI shall: a. Pay all instalments of the Contract Price due and outstanding less any proportion of any advance payment not fully recovered up to and including the date of termination. b. reimburse all reasonable expenses necessarily incurred by the Consultants after the date of termination.
15.2
Should the Services or any portion thereof not be carried out to the satisfaction of SIDBI as notified under clause 7.4 or within the time or times specified in or under the Contract, SIDBI may, without prejudice to any other remedies, by notice in writing to the Consultants terminate the Contract either in respect of the Services which have not been carried out in accordance with the Contract at the time of such termination or in respect of all the Services to which the Contract relates other than those carried out in accordance with the Contract before that time. In such case the Consultants shall not be entitled under the Contract to payment of any amount by way of compensation.
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15.3
The Contract may be terminated by SIDBI by notice in writing to the Consultants if at any time the Consultants either directly or through their servants or agents or sub-contractors commit any breach of their obligations hereunder or being an individual or, where the Consultants are a firm, any partner in that firm shall at any time become bankrupt, or shall have a receiving order or administration order made against them or shall make any composition or arrangement with or for the benefit of their creditors or shall make any conveyance or assignment for the benefit of their creditors or if the Consultants being a company, an order is made, or a resolution is passed, for the winding up of the Consultants, otherwise than a member‟s voluntary winding up for the purpose of amalgamation or reconstruction (subject to the prior approval of SIDBI) or a receiver or administrator is appointed of the whole or any part of the undertaking of the Consultants, SIDBI may forthwith terminate the Contract. Force Majeure If the performance of the Contract by either party is delayed, hindered or prevented or is otherwise frustrated by reason of force majeure, which shall mean war, civil commotion, fire, flood, action by any government or any event beyond the reasonable control of the party affected, then the party so affected shall promptly notify the other party in writing specifying the nature of the force majeure and of the anticipated delay in the performance of the Contract and as from the date of that notification SIDBI may at its discretion either terminate the Contract forthwith or suspend the performance of the Contract for a period not exceeding 6 months. If at the expiry of such period of suspension any of the reasons for the suspension still remain, SIDBI and the Consultants may either agree a further period of suspension or treat the Contract as terminated. In the event of the Contract being terminated by reason of force majeure, the Consultants shall take such steps as are necessary to bring the Services to an end, (including terminating any sub-contracts placed by the Consultants) in a cost effective, timely and orderly manner. The Consultants shall submit an account in writing which shall state the amount claimed taking into account all fees and costs properly incurred or committed by the Consultants in relation to the Contract or its termination which cannot be recovered. Always provided that payments are within the Financial Limit and not subject to dispute, SIDBI shall: a. pay all fees, expenses and other sums due and outstanding under the terms of this Contract up to and including the date of termination ("the Relevant Date"); reimburse all reasonable expenses necessarily incurred by the Consultants after the Relevant Date in winding up the Contract.
16. 16.1
b. 17
Disclosure of Information, Intellectual Property Rights and Official Secrets Act
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17.1
The Consultants shall not during or after the termination of the Contract disclose to any third party any Confidential Information arising from the Contract (other than in the proper performance of their duties hereunder or as may be required by a court or arbitration panel of competent jurisdiction) except with the prior written Permission of SIDBI For the purposes of this clause 17, "Confidential information" shall mean information relating to proprietary, technological, economic, legal, administrative business and technical matters of SIDBI and/or the Recipient including but not limited to information disclosed orally, documents, drawings, diagrams, models, programs, computer data or any part or copy of such information. The ,Consultants shall not use any information in a way which would cause embarrassment to SIDBI or to the Government of India or the Recipient. Any publication shall contain an express acknowledgement of the Consultants' copyright and the following statement: "This document is an output from a project funded by the Small Industries Development Bank of India (SIDBI) for the benefit of developing countries. The views expressed are not necessarily those of SIDBI."
17.2
17.3
Consultants shall within 10 days of the date of publication supply SIDBI with as many copies of any publication as SIDBI may reasonably request. Subject always to the provisions of Clause 17.1 above:
17.3.1 Where the Consultants are contracted by SIDBI to supply Services to a Recipient, the originals of any reports should be addressed to that Recipient. Such reports and any other document or materials prepared or inventions or information produced as a result of the performance of the Services and all intellectual property rights therein, unless otherwise specifically stated in the Contract, shall be and shall remain the property of the Consultants. 17.3. 2 Where the Consultants are contracted to supply Services directly to SIDBI all reports should be addressed directly to the Project Officer. All intellectual property rights in such reports and any other documentation or materials prepared or inventions or information produced as a result of the performance of the Services shall be and shall remain the property of the Consultants. 17.3. 3 The Consultants hereby grant to SIDBI a worldwide nonexclusive irrevocable royalty free licence to Use the reports and any other documentation or materials and any intellectual property rights therein as described in sub-clauses 16.2.1 and 16.2.2. "Use" in this clause shall mean the use, reproduction, publication and transfer of or other dealing with the reports, other documentation, materials and the intellectual property rights therein, including the production and sale of products incorporating the same for use by any person or for sale or other dealing anywhere in the World. SIDBI shall be entitled to sub-licence the intellectual property rights referred
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to in this clause to any person or entity (including, but not limited to the Recipient), on any terms which SIDBI thinks fit. 17.4 When the Services are supplied directly to SIDBI, the Consultants shall take all reasonable steps to ensure that personnel engaged on the Services have notice that the provisions of the Official Secrets Acts apply to them and will continue to apply after completion or earlier termination of the Contract. Audit The Consultants shall keep accurate and systematic accounts and records in respect of the Services provided in such form and detail as will clearly identify all relevant time charges in respect of fees and all relevant costs in respect of reimbursable expenditure invoiced in accordance with clause 12.4. ("The Accounts and Records"). SIDBI or its representatives or auditors shall, on giving reasonable notice to the Consultants, have the right at any time to visit the Consultants' offices to audit the Accounts and Records and to require the Consultants to produce such oral or written explanations of the Accounts and Records as it considers necessary. The Consultants shall make available to the persons carrying out an audit under clause 18.2 all Accounts and Records held by the Consultants, or otherwise within the control of the Consultants, whether held on computer or, in document or any other form, and, make such copies of the. Accounts and Records as these persons may reasonably require and shall give them the necessary facilities for verifying the accuracy of the Accounts and Records made available. The Consultants shall ensure that any sub-contract entered into pursuant to this Contract shall contain provisions identical to those set out in this clause 18, and that any sub-contractor to the Consultants complies with such provisions. In the event that the results of an audit undertaken pursuant to clause 18 demonstrate that the Consultants have claimed any sums in respect of fees or reimbursable expenses in excess of their entitlement under the terms of this Contract, 'the Consultants shall within 30 days of a written demand by SIDBI reimburse SIDBI in full in respect of any such overpayment.
18 18.1
18.2
18.3
18.4
18.5
19 19. 1
Settlement of Disputes Should the Consultants and SIDBI be unable to reach agreement on the meaning or interpretation of any of the terms set out hereto or any other matters arising out of the Contract, the matter in dispute shall be referred to an arbitrator to be agreed between the parties, or failing such agreement to be nominated by the President of the Indian Council of Arbitrators on application of either party, and the decision of the arbitrator shall be final and binding on both parties. The place of arbitration shall be New Delhi.
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20
Evaluation
20. 1 SIDBI may undertake post project evaluation of the impact and costeffectiveness of projects or programmes which it funds. The Consultants shall, if required, give SIDBI or it's representatives reasonable access to records held by the Consultants in connection with the Contract and shall give all reasonable cooperation to the evaluators appointed by SIDBI. 21 21.1 Conflict of Interest Neither the Consultants, their personnel, nor any sub-contractors or their personnel shall engage in-any personal, business or professional activities, either during the course of or after the termination of this Contract, which conflict with or could potentially conflict with the Services The Consultant shall notify SIDBI immediately of any such activities or circumstances which give rise to or could potentially give rise to a conflict with the Services and shall advise SIDBI how they intend to avoid such a conflict arising. In the event of a conflict as described in Sub-clause 21.1 above arising during the course of this Contract SIDBI reserves the right to terminate the Contract on giving written notice to the Consultants. In the event of such termination the provisions of clause 15 shall apply.
21.2
21.3
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3. Form for Pre-Qualification Bid Form PQ-1: Pre-Qualification based onEligibility Criteria Section 1:
A.1 A.2 A.3
Name of the Company Year of establishment Year of establishment in India*
* Please provide documentary proof in the form of “Certificate of incorporation” or other equivalent document Financials B. Annual Turnover ( Rs in FY 1 Crore) @ 2005/06#
FY 2004/05
FY 2003/04
FY 2002/03
FY 2001/02
B. Net Profit (Rs.)** 2 @ Please provide documentary proof in the form of audited financial statements # The FY 2005/06 figures may be unaudited or audited, rest has to be audited. ** Please provide documentary proof in the form of audited financial statements Consultancy Experience : Establish compliance to pre qualification criterion including dealings with Multilateral organisations C.1 Client Name Location Project Start & Project Scope Brief details Project Status End Dates of strategy / solutions
Domain Expertise : Provide details of the case studies to substantiate your expertise in the areas of relevance for the RfP. D.1 Client Name Project start & Project scope Business Project status Anyother end dates functionality relevant factor
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Location E.1 Whether the company/consultant has a local office at New Delhi and the project will be managed from New Delhi. E.2 If Yes, address and contact details of New Delhi office
Yes / No
Section 2 :Contact Details This form is to be filled in by the respondent. F.1 F.2 F.3 F.4 F.5 F.6 F.7 Name address in India, if any Address Overseas Telephone no. Mobile No. Fax E-mail address
Section 3 Others: Any other relevant details as per requirements under TOR and substantiating the claims towards suitability. Section 4 Profile of Proposed Professional Staff 1. Proposed Position: [For each position of key professional separate form to be prepared]: 2. Name of Firm: 3. Whether Full Time/Part Time: 4. Name of Staff: 5. Date of Birth & Age: 6. Nationality: 7. Education: [Indicate college/university and other specialized education of staff member, giving names of institutions, degrees obtained, and dates of obtainment, starting with highest degree/qualification]: College/University/ Degrees Obtained Mont/ Year of Class/ Division Institution Obtainment
8. Other Training: 9. Countries of Work Experience: [List countries where staff has worked in the last ten years]:
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10. Employment Record: [Starting with present position, list in reverse order every employment held by staff member since graduation, giving for each employment as per format below: Name of employing Dates of employment Positions held organisation
11. Detailed Tasks Assigned [ List all core/important tasks to be performed under this Assignment/job] 12. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned [Among the Assignment/jobs in which the staff has been involved, indicate the following information for those Assignment/jobs that best illustrate staff capability to handle the tasks listed under point 10] Name of Assignment/job or project: Year: Location: Client Company/Organization: Main project features: Positions held: Activities performed: 14. Certification: [Signature of staff member or authorized Place: representative of the staff]
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Form Tech 1 4. Forms for Technical Bids Technical Proposal Cover Letter To DGM(PMD) Project Management Division, Videocon Tower, E 1 Rani Jhansi Road, Jhandewalan Extn. New Delhi
Sir, Subject: Technical proposal for _________________ Consultant We, the undersigned, offer to provide services for the above-mentioned project, in accordance with your RfP document dated [Insert Date]. We are hereby submitting our Proposal (Technical Proposal and a Financial Proposal) sealed in separate envelopes. EOI for pre qualification has been separately submitted. We accept that our proposal shall stand cancelled :o in case we withdraw during the validity period of the bid; o in case after selection, we do not submit a letter of acceptance of the work order within 30 days of the issuance of the Work Order (pending final signing of the contract) or do not accept and sign the contract; [Please indicate why you are best suited for this assignment. permissible limit for the Cover letter is 2 pages]. The maximum
We have examined the information provided in your RfP and offer to undertake the work described in accordance with requirements as set out in that.. This tender is valid for acceptance for 6 months and we confirm that this tender will remain binding upon us and may be accepted by you at any time before this expiry date We understand you are not bound to accept any proposal you receive and not obliged to provide any reasons for any such acceptance or rejection. If our Bid for the above job is accepted, we undertake to enter into and execute at our cost, when called upon to do so, a contract in the prescribed form. .
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(if applicable) This tender is a Joint Venture with [ agreement is enclosed.
]. A copy of the
We accept that any contract that may result will comprise the contract documents issued with the RfP and be based upon the documents submitted as part of our tender; and placed by the (name of company). The Tender (Commercial & Technical) has been arrived at independently and without consultation, communication, agreement or understanding (for the purpose of restricting competition) with any other party invited to tender for this contract. We understand the obligations in Paragraph 12 of the RfP instructions and have included all necessary declarations. We confirm that all personnel and/or sub-contractors named in the tender will be available to undertake the services. We agree to bear all costs incurred by us in connection with the preparation and submission of this Tender and to bear any further pre-contract costs. I confirm that I have the authority of [name of organisation] to submit tenders and to clarify any details on its behalf.” We remain, Yours sincerely, Date Place Signature of Authorised Signatory Name of the Authorised Signatory Designation Name of the Organisation Seal -
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Form Tech-2 Technical Bid Sr. N o. 1 2 3 4 a. b. c. d. 5 6 7 Information required Response
8
A B C 9
10 11
Name Date of incorporation Details of Parent, Associate or Subsidiary Companies, if any Address Contact Person(s) Phone Number Fax Number E-mail Address Ownership structure Location Enclose copies of the following statements for the last three years Balance sheet and P/L Account duly approved by AGM Provide the range of services offered by you covering service description and different scheme available for :Consultancy Implementation support Any others (specify) State pending or past litigation if any within the last 3 years with details and explain reasons. Please also mention any claims/complaints received in the last three years. Address and contacts of your office in New Delhi Acceptance of all Term & Conditions
Yes/No
If “No”, mention Deviations with valid reasons 12 References Institutional Details : Reference Contact:
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Provide details of select reference institutions where similar consultancy was undertaken. We would prefer reference institutions to be large well-known organisations in the Development/ banking/financial sector. Documentary proof may be provided as attachments wherever required. (Emphasis should be placed on consultancy services undertaken in the past 3 years). a. Name of consultancy work: b. Details of project done : c. Year d. Firm Name e. Client’s Background (e.g. annual profits, asset base, revenue etc) f. Client’s Contact details g. Details of Contact Person h. Size of Project l. Implementation details e.g. Time schedule, etc. j. Current status Information on the points for technical evaluation is given at Annexure - _____.
Date Place
Signature of Authorised Signatory Name of the Authorised Signatory Designation Name of the Organisation Seal -
Delete whichever is not applicable
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Form Tech 3 Consultant Profile 1. Proposed Position: [For each position separate form to be prepared]: 2. Name : 3. Whether Full Time/Part Time: 4. Date of Birth & Age: 5. Nationality: 6. Education: [Indicate college/university and other specialized education of staff member, giving names of institutions, degrees obtained, and dates of obtainment, starting with highest degree/qualification]: College/University/ Degrees Month/Year of Class/Division Institution Obtained Obtainment
7. Other Training:
8. Membership of Professional Associations:
9. Countries of Work Experience: [List countries where worked in the last ten years]:
10. Employment Record: [Starting with present position, list in reverse order every employment held since graduation, giving for each employment as per format below: Name of employing organization Dates of employment Positions held
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11. Detailed Tasks Assigned [ List all core/important tasks to be performed under this Assignment/job]
12. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned [Among the Assignment/jobs in which the staff has been involved, indicate the following information for those Assignment/jobs that best illustrate staff capability to handle the tasks listed under point 11] Name of Assignment/job or project: Year: Location: Client Company/Organization: Main project features: Positions held: Activities performed: 13. Certification: I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience. I understand that any willful misstatement described herein may lead to my disqualification or dismissal from project and attract penalties as per terms of contract, if engaged.
Date: Place:
[Signature of staff member or authorized representative of the staff]
[Full name of authorized representative]:
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5.
Form for Commercial Bid Pro forma for Commercial Proposal (Form Coml 1)
CONTRACT FOR: [CONTRACT TITLE] CONTRACT NUMBER: [REFERENCE NUMBER]
STAFF INPUTS AND FEE RATES NAME DESCRIPTION No of DAYS DAILYFEE RATE COST Rs.
Total Note If instead of daily monthly is applicable pl quote that.
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(pro forma Coml 1 cont..) CONTRACT FOR: [Contract Title] CONTRACT NUMBER: [Reference Number] Projected Reimbursable Costs Projected reimbursable costs should be shown separately in the format set out below using separate sheets to provide full details under each heading. Unit prices should be quoted for such items as air fares (stating the class of fare envisaged), subsistence, property rents and local transport (where this is to be provided by the Proposers). NO FARES Domestic Other travel costs (specify) Vehicle Rental for Local Travel Sub Total SUBSISTENCE person/days Sub Total ACCOMMODATION person/days Other cities (specify) Sub Total COMMUNICATION including telephones and postage DOCUMENTATION AND including computing expenses ANY OTHER (Specify) TOTAL PROJECTED REIMBURSABLE COSTS: (B) Rs TOTAL PROJECTED CONTRACT COST: (A) + (B) Rs REPORTING CLASS Economy RATE COST Rs
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Checklist for Respondents
Please ensure that the submitted response covers the following areas: Envelope I (Superscribed: Upscaling MSME Credit using ‘Downscaling’ techniques in Small Industries Development Bank of India (SIDBI) – Bid for Pre-Qualification and Executive Summary) Bid for Pre-Qualification (Three hard copies & one soft-copy in a CD). Relevant documentary proofs / certificates like Certificate of incorporation, Audited Financial Results, Documentary proof of projects done (Superscribed: Upscaling MSME Credit using ‘Downscaling’ Envelope II etc. techniques in Small Industries Development Bank of India (SIDBI) – Technical Bid ) Technical Bid in forms - (Three hard copies & one soft-copy in a CD). Relevant documentary proofs / certificates Financial statements Other documentary proof of projects done, employee‟s certifications etc. Envelope III (Superscribed: Upscaling MSME Credit using ‘Downscaling’ techniques in Small Industries Development Bank of India (SIDBI) – Commercial Bid) Commercial Bid in Form prescribed
Note : Note : All envelopes to be labelled with Contract title, contract reference number, Tender due date and Tenderers name. All the proposals should be duly signed by authorized signatories and initialed on all pages. Envelopes should be duly sealed and carry the relevant superscription at the top.
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