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					CITY OF GREENFIELD MINUTES OF THE CITY COUNCIL March 20, 2007
1. CALL TO ORDER AND 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL

The regular meeting of the City Council as called to order at 7:00 PM by Mayor Krout with the Pledge of Allegiance. Present: Mayor Krout; Council members Harff, Jankowski, Lee and Walsh. Others: City Attorney Soren Mattick; City Planner Greg Ingraham; City Engineer Mark Gehringer; Terry Bovee, MDH Planner; Todd Anderson; Larry Blackstad (Board Chair) and Bo Carlson, Three Rivers Park District, Jim Weinkauf; Jim; Becky O'Brien, Realtor ®; Brett Bergerson; Administrator Okerman.

4. PUBLIC COMMENT

Carol Beasecker - 6255 North Shore Drive a) Requesting permission to contact city engineer on behalf of eight residents on North Shore Drive who wish to have their driveways paved before the street paving project. Council agreed that staff would research to see if information is already file in city records and get back to resident. b) Requesting city move to quarterly sewer billing with residents to have option of paying monthly or quarterly.

Council agreed to resident's request, asking that staff implement quarterly sewer bills as a cost saving measure, to be sent with a letter advising residents of new billing method and of their option to submit payment monthly if desired. Administrator Okerman reported that invoices just recently mailed do reflect 2-3 months. 5. CONSENT AGENDA

5.1

Bi-monthly Payables Multiple batches totaling $61,701.00 Financial Reports Council reviewed preliminary reports showing 2007 YTD budget to YTD actuals, by department. Although the report is a work in process, it is recognized as a helpful tool to the council in considering approvals going forward.

5.2

Motion made by Harff with second by Lee to approve consent agenda as presented. Voice vote followed; motion carried (5-0).
6. MN DEPT. OF HEALTH WELL HEAD PROTECTION PROGRAM Terry Bovee, a planner with the MN Dept. of Health (MDH), provided the council with information regarding the well-head protection program, part of the federal Safe Drinking Water Act. All public water suppliers are charged with the responsibility of knowing about the water it supplies to its citizenry and learning how to protect that water from contamination. The program is an unfunded mandate and because Greenfield added a new well, the state

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requires that the city be brought into the program. Minnesota's program consists of two parts: (1) defining the water supply management area and (2) developing a management plan for the area defined in part one. Part one has been completed for the city by MDH, which offers technical assistant services to cities with a population of less than 3,300, such as Greenfield. Greenfield's water management area, per the map and analysis provided, appears to be about 160 acres with low vulnerability to contamination because of the amount of clay and shale in the soil. MDH has completed this first requirement and council members were provided a summary report of findings. The second part of the program requirement calls for the city to develop a management plan for protecting its water management area. For example, one consideration is other wells, which could be a possible source of contamination; unused wells should be sealed (to state code). Again, MDH is available to assist the city in this step and collaborates with MN Rural Water Association. In a few weeks, Bovee will contact city staff to arrange a meeting to review specific requirements for the management plan and council members are invited to participate. Upon completion of a management plan, a public hearing will be required and the plan will then be submitted to the state for approval. 7. NORTH SHORE DRIVE SEWER INFILTRATION Todd Anderson reported on infiltration into the city's sanitary sewer system because of a sinkhole recently reported by a resident on North Shore Drive. It is unclear whether the discovered subject line goes to the lake or is broken. Excavation is required to expose the subject line to determine flow. Council agreed that Anderson should meet with an engineer and the resident to define recommendation(s) regarding urgency, scope and costs associated with repair and bring information back to the council. Anderson should be present during excavation. It was agreed that a storm sewer plan is needed before the new road goes in. 8. 2007 FEES LIST Administrator Okerman presented the 2006 fees list, with recommendations from Todd Anderson for updating utility rates. Motion made by Harff with second by Walsh to approve the 2007 Utility Rate charges as recommended. Voice vote followed; motion carried (5-0). Motion made by Jankowski to authorize CPA to review actual costs of city services. Motion failed for lack of a second. Motion made by Harff with second by Lee to approve the 2007 Fees List as presented, subject to the utility rate changes approved earlier. Voice vote followed; motion carried (4-1; Jankowski opposed).

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9. THREE RIVERS PARK DISTRICT/ WEINKAUF PROPERTY

Larry Blackstad, Board Chair of Three Rivers Park District, appeared before the council to request a resolution in support of the Board's purchase of the Weinkauf property; property to be added to the Lake Rebecca Regional Park Reserve. Municipal consent is required (by the State) for such acquisitions. Bo Carlson, also with Three Rivers Park District, provided further information to the council, speaking to impact/benefits to the City, and ongoing development projects in the reserve. The Weinkauf parcel is identified as regional parkland in city's comp plan, submitted to and approved by Metropolitan Council and noted, too, that blanket approval of some designated parcels (iwhen they became available) was approved by the Greenfield City Council in the early 1960s. With regard to the Weinkauf property an agreement, subject to council support, has been reached between the two parties. The district's intent is likely to be retained in its natural state. By definition, Park Reserves are 80% retained in their natural state; 20% developed. Owner/seller Jim Weinkauf appeared before the council to request council support of his sale to Three Rivers and noted that time is of the essence. Gail Weinkauf also requested support for sale. Becky O'Brien, Realtor ®, also spoke to the impact of the city's comp plan on any potential sale of Mr. Weinkauf's property. Jim, a neighbor of the Weinkaufs, spoke to an invitation from the park district to sell his property to them, which was declined, but wondered what impact approval of the Weinkauf sale to the district might have on his property (i.e. trespassers, tax loss to the city). Mayor Krout noted concern that approval of the Weinkauf sale would set precedent for subsequent sales of like properties. Resident Jeane Turnham suggested that no additional parks were needed. Resident Annette Tryon, Chair of Open Space Planning Committee, wondered if the committee's plan would even be considered, given her sense that the council gives little weight to the existing comp plan. Councilor Lee asked if the district had considered any means of providing revenue to the city different than proposed earlier. The district would provide offset to loss of tax revenue for five years. Resident Brad Johnson suggested that a plan is a plan, not something set in stone, and recognized that decision is not an easy one, commenting that government infringement on individual rights makes him cringe. Motion made Jankowski with second by Walsh to support Three Rivers Park Board acquisition of the Weinkauf property. Voice vote followed; motion failed (2-3; Krout, Harff and Lee opposed).

Resolution #

10. OFF-HIGHWAY VEHICLE TRACKS

Mary Bergeron appeared before the council to request that certain provisions of Ordinance 6-60 be eliminated or amended, specifically Subdivision 6-60.03, sections (i) and (j), to increase setbacks and to

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require unanimous approval by all affected homeowners. It was noted that several contradictions are evident in the ordinance. Given that noise is the primary issue, the ordinance should be revised to eliminate dirt bike tracks entirely or at minimum set noise levels that can be enforced. However, police do not carry decibel meters. Motion made by Lee with second by Harff to suspend permits for off-road tracks until off-highway vehicle ordinance and/or nuisance ordinance is more clearly defined. Voice vote followed; motion carried (5-0). Staff was directed to work with residents on constructing a proposed ordinance that would resolve concerns of both councilors and residents for consideration by the council at a subsequent meeting. 11. ATTORNEY RFPs AND EXTENSION OF STAUNTON LAW GROUP Noting that the response to RFPs was low at the time of the last meeting, Mayor Krout reported that additional proposals had been received. Motion made by Harff with second by Lee to award contract for legal services, both civil and criminal, to Jeff Carson, of Carson, Clelland and Schreder. Voice vote followed; motion carried (3-2; Jankowski and Walsh opposed). Motion made by Lee with second by Harff to authorize additional hours for services of Staunton Law Group (as to personnel matters), not to exceed $2,500. Voice vote followed; motion carried (3-2; Jankowski and Walsh opposed). 12. AUDITOR RFP - UPDATE Mayor Krout reported that two responses had been received. Motion made by Lee with second Harff to award contract for 2006 auditing services to Abdo, Eick and Meyers LLP as presented unless lower bid from third responder is received before end of business on March 21. Voice vote followed; motion carried (5-0). 13. ADMINISTRATOR'S REPORT

13.1

Staffing Administrator Okerman reported on the two temp workers currently on staff, reception and accounting, and thinks essential needs are for a secretary/ receptionist and an assistant to the administrator to help with immediate items on the list provided (i.e. audit prep, cost-saving opportunities research). Motion made by Lee with second by Harff to extend offer to Glenda Spiotta, contingent on reference checks, for up to thirty hours per week at a rate not to exceed $40 per hour. Voice vote followed; motion carried (4-1; Walsh opposed). Motion by Harff with second by Walsh to advertise for a full-time secretary/receptionist (to be city employee, not contract). Voice vote followed; motion carried (5-0).

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Motion made by Jankowski to require daily work reports of all city employees. Motion failed for lack of a second. It was agreed, however, that there should be some measure of accountability, and that the council would receive copies of the Administrator's time sheets. 13.2 Project List Administrator Okerman reported on delinquent reporting by the city and financial ramifications. The report also aimed to prioritize tasks she is working on, noting the 2006 audit is a high priority. Minutes, resolutions and the website are ongoing items. Clean-up Day Motion made by Harff with second by Lee to designate the first Saturday in May as city cleanup day as recommended by Administrator Okerman. Voice vote followed; motion carried (5-0).
TMDL Task Force Committee Update Motion by Jankowski with second by Harff to designate Councilor Walsh as appointee to TMDL Task Force Committee. Voice vote followed; motion carried (5-0).

13.3

14. OLD/NEW BUSINESS

14.1

15. COMMUNICATIONS/ MISC. 16. ADJOURNMENT

??? at 2208 on disk.

Motion by Jankowski with second by Lee to adjourn the meeting at 10:30 p.m. Voice vote followed; motion carried (5-0),

Approved this 20 day of November, 2007.

Mayor

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