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Project Management Methodology for IT – How ... - EDUCAUSE

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					               Project Management Methodology for IT
                       How much is too much?
                          It depends!




Copyright John Barden, David Allen, Doug Ryan 2007. This work is the intellectual property of the authors. Permission is granted for this material to be shared for
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          Why focus on PM?
Organizational change

• New University President
• Unified IT

Functional change

• Strategic realignment
• Growth in demand for IT projects
• Demand for integrated service delivery
• Need for common framework
                                    Goals
                                      Change
                                      control
               Team and                                  Project
             organizational                            management
                models                                   literacy




     Formal IT PM                  Successful                   PM friendly
       discipline                  IT Projects                    tools


Project – A specific set of activities with a definitive start and end, undertaken to
                         deliver a unique product or service.
                   The Project
                                                             Internal PM
                                                                Assets
                                          Existing


•   Gained support
                                        Methodologies




•   Established project team                            PM Experts




•   Built vocabulary
•   Developed methodology
•   Refined methodology (Scalability)
                                                        PMM
How much methodology?

  It Depends!


                Tasks

                        PMM
Full Process Model
Ultra-Lite Process Model
       Scalability: It Depends!
                        FULL                LITE          ULTRA-LITE
                        OASIS                             Guest NetID
                     Formal change      Change review         Change
                    review sessions.        team.
CHANGE MANAGEMENT                                          request form.
                     Multiple levels.



                    Weekly sessions        Monthly
                                           steering            Initial
RISK MANAGEMENT      with multiple
                                          committee         assessment.
                        teams.
                                           reviews.


                     Formal process     Project manager       Project
COMMUNICATIONS        & dedicated            (limited        manager
                       resources.          formality).      (informal).


                                         Customer &
                       Phase gate
PROGRESS                                   sponsor        Sponsor sign-off.
                    review sessions.       sign-off.
Team Model
                 Scalability: It Depends !
             Large Project: OASIS                                       Small Project: Guest NetID
                            Adv.
                           Leaders             Core             Comm.
  Sponsor                                                        Lead
                                               Team


               Steering
              Committee                                    Gate              Sponsor
                                                          Review
                                                           Team                         Project
                                       Advisory
                                        Team                                            Manager
Functional
   PM


                                                      Functional               Tech
              IT Project
                                Extended                Team                   Lead
               Director
                                Technical
                                  Team

Phase 1
 SMEs
                                                      Phase 4
              Phase 2                Phase 3
                                                       SMEs
               SMEs                   SMEs


                     Paths = 105                  Communication Paths = n(n-1)/2       Paths = 3
Methodology: Team Model Applied
Tools
        On-Line Handbook
Tools
        Template Library
Tools
        Collaborative Workspace
     Project Lessons Learned
Project Organization

• Takes time for a diverse team to get to the starting point
• Seeding organization with methodology experts
• Ownership / Mentoring / Process improvement
• Keep leadership involved

Process

• 80/20 means 80/20 not 98/2
• Focus on building a flexible PM guide
• Clearly articulate decisions reached
• Identify a process champion
               Positive Trends
• PM gaining credibility across University IT
• Demand for our services is on the rise
• Projects are increasingly linked to…
        Linking PM to the SDLC
• Improve requirements definition
  – Analysis
  – ‘Use case’ methodology
• Understand the business
  – Process modeling
• Improve quality
                                            Software
                               Project
  – Testing methodology      Management
                                          Development
                                            Life Cycle
Project and Portfolio Management…

               Resource
              Management             Project
 Strategic                         Consolidation
                                                    Projects
 Planning
                      Project &
                      Portfolio
                     Management                      Project
    IT
                                                   Management
Governance   Executive               Resource      Methodology
             Dashboard               Planning
                         Virtual
                          PMO
                             Summary ….
•Process model                                           •Handbook
•Team model                                              •Templates
• Full / Lite / Ultra-Lite                               •Collaborative
                                                          workspaces



                               Project
                             Management       Tools
                             Methodology



                               Project
                                            Continuous
                              Portfolio
                                           Improvement
                             Management
• Consolidated View
• Alignment to Strategy                                  •Improvement Team
• vPMO Functions                                         •Training Programs
                                                         •PMP Certifications
Questions
   John Barden – Director
  John.Barden@Rochester.edu


Dave Allen – Assistant Director
   David.Allen@Rochester.edu


Doug Ryan – Project Manager
   Doug.Ryan@Rochester.edu

				
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