GOVERNMENT OF ANDHRA PRADESH DEPARTMENT OF TECHNICAL EDUCATION GOLDEN JUBILEE YEAR 1957 – 2007 SPHURTHI (QUALITY IMPROVEMENT IN POLYTECHNICS) FOR IMPROVED EMPLOYABILITY REPORTS OF COMMITTEES FOR IMPROVED EMPLOYABILITY WITH INFORMATION TECHNOLOGY AS ENABLER COMMUNICATION & SOFT SKILLS EMPLOYABILITY & PLACEMENT TEACHING LEARNING RESOURCES TEACHER TRAINING E-LIBRARY & E-CONNECTIVITY INSTITUTION BUILDING PRESENTED BY RAJENDRA NARENDRA NIMJE, DIRECTOR OF TECHNICAL EDUCATION I.A.S., The Department of Technical Education was constituted immediately after the formation of Andhra Pradesh vide G.O.Ms.No.1166, Education Department dated 05.06.1957.and is completing 50 years during this year (on 05.06.2007). The objective was to ensure coordinated development of Technical Education to all parts of the State from Second Five Year Plan period (1956-61). Govt. Engineering Colleges from the Director of Public Instruction (D.P.I.); Polytechnics and Industrial Training Institutes from Department of Industries and Commerce; and Technical Examinations wing from the Commissioner of Government Examinations were transferred to the Department of Technical Education. During these 50 years, the Department has recorded rapid growth, bringing about improvements and innovations much ahead of others in the country. The number of Polytechnics increased from 06 to 142 with an intake of 23900 and Engineering Colleges increased from 06 to 282 with an intake of 98475. Polytechnics functioning at the time of formation of the Department 1. Govt. Polytechnic, Masab Tank, Hyderabad; 2. Govt. Polytechnic, Vuyyuru (Shifted subsequently to Vijayawada); 3. Govt. Polytechnic, Visakhapatnam; 4. Govt. Polytechnic, Mahboobnagar; 5. Govt. Polytechnic, Warangal; 6. S.V. Govt. Polytechnic, Tirupathi Engineering Colleges functioning at the time of formation of the Department 1. College of Engineering, Osmania University, Hyderabad 2. College of Engineering, Andhra University, Visakhapatnam 3. Govt. College of Engineering, Kakinada. 4. Govt. College of Engineering, Anantapur 5. College of Engineering, Sri Venkateswara University, Tirupati 6. Nagarjuna Sagar Engineering College, Hyderabad. Industrial Training Institutes were transferred to Department of Employment and Training subsequently. With the opening of Jawaharlal Nehru Technological University at Hyderabad on 02.10.1972, three Govt. Engineering Colleges, viz., Govt. Colleges of Engineering, Kakinada and Anantapur, Nagarjunasagar Engineering College, Hyderabad along with School of Architecture, Hyderabad have been transferred to it. The main objective in the establishment of Technical Education Department was to generate good Engineers and Technicians with profound knowledge, skill, positive work culture, improved efficiency and productivity. The ultimate goal was to ensure effective working of our industries to shape our students and industries to be competitive in global market. The Department is headed by an I.A.S. Officer as Director/Commissioner of Technical Education since 1980. He is assisted at the Headquarters by Joint Director, Deputy Director (Technical), Training & Placement Officer, Development Officer, Deputy Directors (NT), Assistant Directors (Technical and Non-Technical), Statistical Officer, Accounts Officer, Internal Audit Officers etc. Three Regional Joint Directors at Hyderabad (for Osmania University area), Kakinada (for Andhra University area) and Tirupathi (for Sri Venkateswara University area) are monitoring institutions in their area since 1986. Principal is Head of each Polytechnic assisted by Heads of sections, Administrative Officer, Senior Lecturers, and Lecturers etc. 65 Government Polytechnics, 5 Private aided Polytechnics and 72 Private Polytechnics including 42 Pharmacy institutions are functioning in the State. The total intake in all the institutions is 23,900. State Board of Technical Education and Training, an autonomous body under the chairmanship of the Director of Technical Education was formed to conduct examination and also to look after the academic needs of Polytechnics with effect from 01.06.1984. The Department has achieved very good progress during the last 50 years. However, this all round progress is to be further enhanced through special measures to match the growth of industry and services in the country. To highlight the need to strengthen the Department, the Director of Technical Education, Sri Rajendra Narendra Nimje, I.A.S., has conducted a State level video conference on 29th November 2006 from 11.00 am to 01.00 pm with all Principals, Heads of sections and Lecturers of Polytechnics (both Government and Private) and officials of the Department, to elicit their opinions on the need to improve quality of training to our students and to improve their employability. The interactive session was very meaningful and laid strong foundation for focussed development of Technical Education in Polytechnics in Andhra Pradesh. The program covered all 23 Districts in Andhra Pradesh. As a follow up, six committees were constituted with senior staff to prepare reports to strengthen the system with Information Technology as enabler Communication & Soft Skills Employability & Placement Teaching Learning resources Teacher Training E-Library & E-connectivity Institution Building The committees met and prepared draft proposals which were reviewed by the Director on 15.12.2006 21.12.2006 and again on 02.01.2007. The final reports have been presented, based on interaction with different organisations and deliberations in the review meetings, by all the Committees. The reports of the committees have been taken as the basis for further action by the Department with the proposed title “SPHURTHI” the spirit to adopt ideal practices into the system. In view of the multi dimensional impact of Information Technology and its capability to create a model system in the Technical Education Department, it is considered desirable to accord special status to the topic viz., “Information Technology as enabler and E-Library & E-connectivity” to cover all activities of the Department. The goal of the Department is to use state of the art management tools to upgrade the Department to the levels existing in other parts of the country and possibly, to the international level. Budget proposals are submitted herewith for approval of the Government for the financial year 2007-08. The Department appeals to the Hon’ble Chief Minister to allocate budget for the proposed “SPHURTHI” project to improve the structural fabric of the Department. Implementation will need about 9 months. On completion of the project, more than 60,000 Polytechnic students will have strong foundation on communication and technical skills to enter the employment market with confidence. Their morale and employability will be significantly improved. ABSTRACT Sl. Name of the Head No. Communication & Soft Skill 1 Development Recurring 2,79,04,000 2,13,70,000 1,74,72,000 0 2,96,90,000 Non-recurring 83,20,000 73,52,000 6,40,000 1,50,61,000 2,30,40,000 2 3 4 5 6 Employability & Placement Teaching Learning resources Teacher Training E-Library Institution Building TOTAL GRAND TOTAL Already proposed in the regular budget 9,64,36,000 5,44,13,000 15,08,49, 000 or say Rs.15 crores. PROLOGUE: The Department of Technical Education, Government of Andhra Pradesh, under the auspices of the Director Sri Rajendra Narendra Nimje, I.A.S., had thought of reinventing the Technical Education, especially the Technician Education, to make the Diploma pass students more acceptable in terms of employability to the industry and to increase their knowledge levels. It is also simultaneously to look towards improving the performance of the students (slow learners) in examinations and industry, by providing additional inputs via e-media. Senior officers of the Department were assisted by other officers of the Department, in identifying the shortcomings of the out going students and suggesting remedial measures. In all, SIX teams were constituted and the Director continuously interacted with each group to fine tune the objectives and requirements. After repeated reviews by the Director, the following short comings are identified and s remedial measures needed to be taken by the Department are recommended to make the Diploma pass outs more suitable for employment by the industry. This is to harness the youth power in the right direction and to bridge the gap between the Institution and industry, in the knowledge levels provided and expected. The short comings noted are in the following areas 1. 2. 3. 4. 5. 6. Communication & Soft Skills Employability & Placement Teaching Learning Resources Teacher Training e-Library and e-connectivity Institution Building Detailed reports are received from each group and for the presentation to the Government; they are abridged and presented herewith. BRIEF NOTE ON EACH PARAMETER: 1. Communication & Soft Skills It is generally observed and voiced regularly by the industrialists / recruiters that the present generation employment seekers are weak in communication and soft skills. The minimum expectations of the industry are that an employee shall be able to present a case, write a report and communicate with others (especially with Team members). At the same time, the employers are expecting minimum knowledge of soft skills in the employee, i.e. how to present himself, behave, etc. Communication skills can be imparted by the English faculty of the Polytechnics, if identified equipment and supporting software is made available. Estimates of the same are prepared and submitted. Soft skills are to be imparted to students and can be achieved by engaging external agencies only. Cost estimates are calculated on yearly basis and the cost is recurring one. Over a period of time, the faculty also is trained to utilize their services at a later date. Separate estimates are prepared and submitted. 2. Employability & Placement For any institution engaged in education, the ultimate test is the acceptability of its product (students) for employment, readily. The case is the same with this Department too. With the advent of liberalization, the needs of the employer have taken a sea change. It is imperative to provide employment to pass outs of Diploma, to result in attracting better students to this stream of education. This will provide a big incentive for the impoverished and economically weak sections, who generally opt for Diploma education. Department is planning to involve actively the Principals in the conduct of campus interviews, Apprenticeship training facilities, mock interviews and career guidance programmes. The main aim of the programme is to provide employment to as many students as possible and also guide them properly in the selection of their career. 3. Learning Resources: The Teacher, teaching the student directly is the best method of imparting knowledge. However, the teacher cannot always be present to clear the doubts of the students, hence creation of learning resources is a necessity. The learning resources so created, can also be used where there is a staff shortage, to a certain extent. The Department has prepared 400 Beta video cassettes (each of 30 minutes duration) on various subjects which are being telecast over Ku Band transmission thorough SAPNET. All the video cassettes are converted to CD format and supplied to all Polytechnics, to be used as supporting lectures. Another 300 cassettes are available for conversion, for which budget is required. Similar exercise is contemplated in other subjects also. The CDs so prepared will made available to students to enable them take home and listen to lectures. This surrogate method of teaching will help weaker students a lot. Budget requirements are prepared and submitted. 4. Teacher Training It is also felt that training is necessary to train each and every teacher in the emerging areas of technology and to keep them abreast of knowledge. Training schedules are worked out every year in the needy areas and are arranged at National Institute of Technical Teachers Training and Research and other institutions. A schedule is being devised to send faculty for improvement of qualifications like M.Tech or Ph.D. Some training programmes conducted by ISTE or AICTE or by Universities are also taken into consideration for training the faculty. 5. e – Library & e - connectivity The Department is planning to establish an e-Library. The e-Library is to have recorded lessons on the Server to enable the students to browse and listen to the lecture he or she wishes. This way any student can access the lessons they have missed or having doubts. Over a period of time lectures of eminent Professors are planned to be added. Required Budget estimates are prepared and enclosed. 6. Institution Building Each and every institution has its own level of recognition in the society. An institution, which provides employment and its courses are accredited, is having a better reputation in the society and the industry will vie for its product (student). Hence the image building exercise for the institution is needed and some Polytechnics have already received accreditation. To fulfil the conditions of accreditation and to prepare more institutions for accreditation, funds are required. A budget estimate is prepared and included. The accredited Polytechnics stand a better chance in bagging the Modernisation and Removal of Obsolescence (MODROBS) or some other projects offered by AICTE and other similar agencies, which provide additional financial impetus. NOTE: Detailed committee reports are enclosed to this document. 1. REPORT OF THE COMMITTEE ON COMMUNICATION AND SOFT SKILLS SUBMITTED BY SRI G.V.RANGANATH SECRETARY, S.B.T.E. & T, HYDERABAD SMT.GEORGINA PERES PRINCIPAL-KNPW-NAMPALLY-HYDERABAD SRI CH. SAMPATH REDDY HEAD OF GENERAL SECTION, Q.Q. GOVT. POLYTECHNIC, HYDERABAD SMT. B.SAI LAKSHMI LECTURER IN ENGLISH, GOVT.POLYTECHNIC, VISAKHAPATNAM With the advent of liberalization and globalization, the industry has come out of the shackles and started showing impressive growth rate of 7% and above. This brought about a tremendous impact over the job market in India. More and more avenues are opened for technical and non-technical jobs. Along with the demand for jobs, grew the demand for more and more skills to cope with the competitive international market. Technical jobs are most sought after and now there is pressing need for making the Diploma Pass-out students of Technical Education in Andhra Pradesh to meet the growing demands of the industry. The industry calls for the Soft Skills from each and every prospective employee. Communication Skills are one among many Soft Skills and both deserve much attention to improve the employability of Polytechnic Pass-outs. In this regard, the committee visited the following institutions in and around Hyderabad to make a sample survey of the infrastructure and instructional facilities and collected information from various other sources across the state. O.U. College of Engineering O.U. College for Women Centre for English Language Training (CELT), Osmania University Vasavi Engineering College Vanitha Maha Vidyalaya Bharath Institute of Engineering & Technology The Collegiate Education and the Universities (JNTU, Osmania, SVU, AU) within Andhra Pradesh started to impart Soft Skills broadly with the following objectives. To promote the language proficiency of the students with emphasis on improving their Listening, Speaking Reading and Writing (LSRW) skills. To impart training to the students through the syllabus and its theoretical and practical components. To improve communication skills in formal and informal situations. All these institutions, with little variations, have set up the following targets to train their students in the Computer-Assisted Language Laboratories. To expose the students to a variety of self instructional, learner friendly modes of language learning. To help students cultivate the habit of reading passages from the computer monitor, thus providing them with required facility to face computer-based competitive exams / tests such as TOEFL, IELTS, GRE, GMAT etc. To enable them learn better pronunciation through stress on word accent, intonation and rhythm. To train them to use language to face interviews, group discussions, public speaking. To initiate them into greater use of the computer in resume preparation, report writing, note-making etc. The syllabi The syllabi framed by these different institutes emphatically comprise the following, again with minor variations. o o o o o o o o o o Introduction to Phonetics Phonetic symbols Accent, Intonation, Rhythm Situational Dialogues Role Plays Public Speaking Group Discussions Facing Interviews Resume Preparation e-correspondence POLYTECHNIC SCENARIO The Department of Technical Education realized the importance and felt the need to improve the student skills on the similar lines much ahead of others. Initial efforts began in the year 2000 and TEXTBOOKS as well as LANGUAGE LABORATORY MANUALS were prepared under the aegis of N.I.T.T.T.& R. (erstwhile Technical Teachers Training Institute), Chennai once in 2000 and then in 2005 while introducing C-00-Syllabus and C- 05 Syllabus respectively. However, there is a need to revamp the LANGUAGE LABORATORIES now. There is not enough equipment in the Laboratories and no standard equipment is identified and the available equipment was not integrated properly to create a lab. Hence, the committee proposes the following. STANDARDIZATION OF INFRASTRUCTURE FACILITIES IN POLYTECHNICS Keeping in view, the needs of the industry as well as of the students (Such as non-requisites like training the students for TOEFL, GRE, and GMAT) in specific, the committee identifies the following as minimum standard equipment to be installed in Polytechnics across the state. THE NEED FOR TEACHER TRAINING IN POLYTECHNICS Teacher Training in soft skills and communication skills is mandatory to enable the teachers of the Polytechnics to be well versed with the new teaching methodologies or techniques using the computers. The Department may seek the help of the State Department of Cultural Affairs, United States of America or British Council, U.K. “Orientation Programmes” can also be conducted to the English Faculty by inviting experts from Osmania or Central Institute of English and Foreign Languages (CIEFL). Some of the teachers in our institutes are also well exposed to new teaching methodologies and some others are very much enterprising and finding out new means and materials for teaching the language effectively. A platform can be organised for them to exchange the views as well as teaching the peers. At the same time, the soft skills can be taught involving external faculty, over a period of three years to students, to enable them pick up best of soft skills. This requires funding at the institute level to pay the consultants / external faculty. This may cost around 1 lakh per annum, even if billed at minimum rate of Rs 10000/-PM. This amounts to Rs.64 Lakhs for all the Government Polytechnics per annum. SUGGESTIONS ON IMPARTING THE TARGET SKILLS a) Introduce English as Spoken Language in the Campus b) Make students read COMICS and present the best part orally c). Learn a NEW WORD (Writing on Notice Board every day) a day d). Viva-Voce shall be of fixed number of questions (20) TOTAL ESTIMATED COST PER POLYTECHNIC Equipment (Modest) Software External/Contract faculty Total recurring Cost for 64 Govt. Polytechnics Rs 2.00 Lakhs One time investment Rs 0.25 Lakhs/Annum Rs 1.00 Lakh/Annum Rs 1.25 Lakhs/Annum 1.25X 64 = 80 Lakhs/Annum If high end equipment is to be installed, the one time cost will be Rs. 20.00 lakhs X 64 institutions =Rs.12.8 crore. REQUIREMENTS FOR COMMUNICATION & SOFT SKILLS LABORATORY A. COMMUNICATION SKILLS MULTIMEDIA COMPUTER 29” FLAT TV SCAN,COPY & PRINTER. MICROPHONES UPS 1 KVA HARDWARE LCD PROJECTOR DIGITAL CAMCORDER PUBLIC ADDRESS SYSTEM DVD PLAYER (II) SOFTWARE (III) TRAINING FACULTY -- GOVT. POLYTECHNIC LECTURERS T.O.T OF ENGLISH FACULTY (IV) PREPARATION OF CLASS ROOM (COMMUNICATION CLASSROOM) B. SOFT SKILLS HARDWARE LCD PROJECTOR & COMPUTER/SYSTEM SOFTWARE C. PREPARATION OF CLASS ROOM 2. REPORT ON EMPLOYABILITY AND PLACEMENT PREPARED BY SRI D.VENKATESHWARLU REGIONAL JOINT DIRECTOR OF TECHNICAL EDUCATION, OSMANIA UNIVERSITY REGION, HYDERABAD SRI H.R.MAHESWARA RAJ PRINCIPAL, GOVT. POLYTECHNIC, MASAB TANK, HYDERABAD SRI C.MALLESHAM PRINCIPAL (FAC), GOVT. INSTITUTE OF ELECTRONICS, SECUNDERABAD Graduates and Diploma Holders from the State are getting employed with decent pay packages in all sectors both within the country and abroad. In this connection, this committee has been allotted the area “Employability and Placement” and submits the report on the needs, availability of infrastructure, standardization of equipment suitable to all Polytechnics in the State to improve the skills of students and employability of the pass outs from the Institutions. The committee shall also studied the financial implications in implementation and submit proposals in the matter. EMPLOYABILITY: 1. STUDENTS’ MINDSET: Our students‟ mindset is presently pre-occupied with their wish to prosecute Higher Education immediately through ECET. But we have much shortage of Diploma Holders for placement in Industry. If the same trend continuous, the industry may opt to general graduates at the expense of our diploma students. In future, there may be no avenues for our students. Our students‟ mindset should be reoriented towards employment now, and seek higher education through sponsored study, correspondence courses, study while on leave. By this, they will have two advantages (a) they will have financial independence (b) they can utilize the best opportunities available now. Employment position is not certain after 3 years on completion of graduate study. 2. IDENTIFYING THE MERIT AMONGST EMPLOYMENT ASPIRING CANDIDATES: 1. A Class Teacher shall be designated to each class. He/she has to informally analyze the aptitude of each student to assess his/her option in the career building measuring family background, financial background, aptitude and interest. This activity shall be taken up from the beginning of second year. 2 Identification of economically poor students but aspiring to seek employment from each class. i) Initiating the student to improve his academic skills (subject) and personality development during the course of study, rendering fit to the job that may be sought on immediate completion of the study. 3. Identification of Academically average/ poor students – Counselling them a) To Improve the academic standards to the extent of – bare minimum level expected by the industry, if given an opportunity. b) Arranging Industrial visits to such backward students to generate interest over studies to develop an attitude to seek employment Counselling them to be hopeful on securing employment. 3. MOTIVATION: a) Orientation programmes shall be conducted at the Institution level, Faculty wise, enumerating in the frame of Guest Lectures, Seminars, Workshops, Panel / Group discussion on the topics like – Demand of Technicians, Engineers in the Industry. -- Acquiring skills according to the Demand of Industry. -- The market trend of that particular field -- Technological applications – Up gradations -- Future expansions of the Industry -- Financial soundness – its Consistency of that particulars field of Engineering and other Wage / Pay / details -- Job security --- Career furtherance -- Social implications etc. b) There should be a link up of every Institution with the industries located in the nearby localities. The placement cell/ EMD cell shall have to develop rapport with Industries and the TPO shall act as Liaison Officer. 4. SKILL DEVELOPMENT: Personality Development i) Strategic emphasis on Personality Development is At II Year stage a) Evaluation of --------At III Year Stage a) Identification of Managerial skills b) Abilities to face interviews/group tasks needed Aptitude / Attitude Interest Traits ii) Through well developed testing advising the students for a) Communication skills b) Leadership Qualities. Merit candidates of each batch shall available through invitation of industries to mission etc. to rejuvenate the zeal of work positive attitudes for employment. 5. PRACTICAL EXPOSURE: i) ii) iii) tools by competent/ Subject experts thereby be guided for campus placements now made the Institution or J.K.C.‟s campus placement culture in the mind of students and develop Arranging Technical/ Industrial film shows documentaries of certain industries as a motivational activity at least monthly once, minimum 2 per semester/year. Arranging short term training programs during vacations as to acquire skills on hand job during II Year- winter session -- 2 Weeks Training for Industrial exposure. -- Summer Session – 2 Weeks Training for Subject Orientation. III Year – Winter session – 2 Weeks Subject Practical Orientation for Projects. iii) iv) Undertaking Projects by final year students in the areas which ultimately support the industry to improve its productivity. Short term training of teaching staff in the industry to act as permanent resource person at the Institution level; minimum 2 weeks in every academic year. Infrastructural requirements to perform the aforementioned acts at Institutions are a) Requisite furniture -- Teaching/ hearing aids -- i.e., Computer System, DVD, TV, LCD Projector. --- Net Connectivity -- LAN, WAN b) Vehicle for the transportation of staff and students to the Industries and other Govt. /Private Agencies of Academic importance depending upon requirement c) Conference/ Seminar Hall. v) III) PLACEMENT ACTIVITIES: 1. 2. Higher education: It is noticed that 50 to 60% of diploma holders are going for higher education every year. In some Institutions it is even 80%. Placement Cell: Placement cell shall be created in all Polytechnics with a Head of Section or a Senior Lecturer in charge of the Cell. Complete information of students of all the sections shall be provided to the placement in charge so that the same can be made available to the industry whenever needed. At least two more staff members in the Institution should be trained in the activity and the team should work together for the benefit of the students of the Institution. Placement Officer: a) Placement Officer and his team shall contact all local industries, study their requirements. It is necessary to provide feed back to Directorate and S.B.T.E.T. through Principal, in consultation with faculty specialists in the Institution. b) In each Institution, a separate notice board, preferably, outside the placement cell listing the positions available and facilitate the students to apply through Placement Officer immediately. 4. Guest Lectures: Arrange Guest Lectures from industry. Our faculty should have refresher courses in industry for periods not exceeding two weeks as a rule at least once in each year. Budget Provision: Placement officer. Arrangement of budget provision for visit to industry for the 3. 5. 6. Nodal Centre: One Nodal centre in a zone shall be constituted to support the placement activities of all the Polytechnics in the zone. The Nodal centre shall coordinate with industry, conduct placement activities. Industry will be happy to coordinate with selective institution rather than all Polytechnics individually. Lists of Industries and Institutions: It is necessary to prepare list of industries and supply to Polytechnics. Similarly, list of Polytechnics with full information including details of contact persons shall be prepared and sent to industry. a) Strategic Evolution of plans (Short and long run) with regard to employment opportunities (market demand) and candidates availability (supply) at the Institution level. b) Preparation of Demand - supply chain projections/Targets for the year. Communicating the Zone/Institution wise proposed targets at the beginning of the academic year with instructions to pursue the activity effectively and consistently. c) Conducting Skill Development Programmes at Industry /Institution levels. d) Periodical review of the activity (minimum monthly once) by the concerned at Institution level and ensuring to comply with the projections. e) Conducting Zonal Review Meetings (minimum bi-monthly) for assessment and effecting necessary improvement measures to touch the set targets in concurrence with the Directorate/Regional level targets. 7. 8. Alumni Association: Formation and strengthening of Alumni Association inviting their active participation in the overall policy making is highly demanded. IV) SCHEME OF ACTIVITIES: 1) State level -- Annual strength enrolled/ student enlisting -- Students identified for employment -- Industrial requirement of man power -- Shortfall / surplus identification -- Evolution of Strategies well in advance (at least Quarterly) -- Coordinating with other agencies -- Monitoring the statewide status. 2) Regional level -- Undertaking the identified shortfall /surplus tasks as per the plan approved by the DTE/TPO -- Monitoring them region wise. 3) Nodal Centre -- Regular Monitoring - data updation & data transfers -- Periodical Review Meetings – with Institutional Placement Officers/Industrial Representative Officers (at least bi-monthly) – Suggestible before conduct of Regional Review Meetings -- Conducting selections/ workshops/ Training Programs 4) Institution Level -- Identification of Industries - Liaison Officer. -- Identification of Students – treated for employability. -- Short listing programmes – more emphasis on changing the mind set of the students towards employment. -- Reviews (At least bi-monthly) REQUIREMENTS : 1. Exclusive cell for Placement Officer 2. Accommodation : Min. 10 x 10 desirable 15 x 15 i) Placement Officer Chamber ii) Mini Conference Hall / E-class room - 30 x 30 - 40 (for accommodation of 40 – 60 students‟ strength) (if not available adjusted with existing accommodation/ English Communication Lab.) iii) Seminar Hall / Auditorium/ Bigger size Drawing Hall /(Available) Bigger size Class rooms. 20-30 x 40 – 60 3. Equipment/ Infrastructure (Teaching Aids) i) ii) iii) Computer Systems (Multimedia) LCD Projector (With screen) PA System (Cordless Micro-phones & Cell Phone) ---1 1 1 iv) v) vi) vii) viii) DVD/VCR/VCD Plasma TV/ 70 MM TV/ available Decolam Board (White) OHP Exclusive Notice Board (for circulars) a) Placement Cell b) Brochures, Display charts of Industries/ Govt. Agencies c) Fixograph (in Placement Officer Room) -- 1 ---1 1(4 x 8) 1 -- 3‟ x 4‟ – 5‟ ------4 „x 8 „ 3‟ x 4 „ 1 1 6 3 1 ix) Furniture – i) Seating - Office Table Office Chair Visitors‟ Chairs ii) Storage - Almirah (2+ 1 Glass door Almirah) Cabinet -VIII) RECOMMENDATIONS : 1. Individual students assessment at the Institution level for identification of aptitude. 2. Different motivational activities are to be undertaken as to bring in the change of mindset towards seeking employment on completion of diploma course. 3. Different programmes of Technical skills, Leadership development qualities are to be conducted at the Institution level for the fitment of the candidate according to the Industrial requirement. 4. The envisaged working staff (given in the flow chart) may be vested with required level of Administrative support from time to time. 5. Evaluation of proper strategies on employability and placement of the candidate at the Institution level according to the market, Industrial trends and refinement of students‟ aptitude vis–a–vis employability to be effectively implemented. 6. Strengthening of industry, Institutional relationship with exchange of mutual resources on long run basis which can be developed into definite memorandum of under standing (MOU) for mutual benefits. 7. Formation and strengthening of Alumni Association inviting their active participation in the overall policy making is highly demanded. 8. Required financial support to the Institution for the strengthening of infrastructure facilities and maintenance of Machinery and equipment may be allowed from the Industry/ Alumni association besides Govt. component of fund allocation. IX) CONCLUSION: Integrating the collective efforts of Industrially well trained teacher with the improvised skills and talents of a student in the direction of motivating the candidates to opt for employment will result in figuratively enhanced diploma holders befitting to the job requirement skills and bridges the gap between the demand of industrial situations and the potential of institutional supply of talented candidates. In this endeavour, the formation of Placement cells at institutional level, Zonal Nodal centers, Regional Monitor Centres under the guidelines of the Directorate of Technical Education will certainly yield fruitful results. REPORT OF COMMITTEE ON TEACHING LEARNING RESOURCES Prepared by SRI U.J. PANDIT ADDITIONAL SECRETARY, STATE BOARD OF TECHNICAL EDUCATION & TRAINING SRI A.V.SRIKANTH HEAD PROGRAMME CELL, STATE PROJECT FACILITATION UNIT Dr. C. SRINATH HEAD OF AUTOMOBILE ENGG., GOVT POLYTECHNIC, MASAB TANK, HYDERABAD PREAMBLE: The Department of Technical Education in its endeavour to strengthen Polytechnics and improve the employability of Polytechnic students has taken up the Project “SPHURTHI”. This report pertains to the area of “Content Development and Teaching Learning Resources” was renamed for avoiding the misconception of new content development and named as: “TEACHING AND LEARNING RESOURCES” INTRODUCTION: Every subject is different. Teaching and learning a subject may require different practices. Some subjects require intense and repeated learning while some require detailed and crystal clear explanations. While some subjects require the student to have hands on experience, some require the instructor to make a demonstration to the class. E-learning helps a knowledge seeker attend a class being offered by an instructor in a different part of the world. Most people buy a book to read it. But when their situation does not compel them to read it, the book often ends up on a dusty shelf. An online education program or a computer based training program is as good as a book on the dusted shelf when there is no control on how and when the student learns the topics in the course. E-learning permits an instructor to limit the students‟ access to the different areas of the course. In addition, the instructor can also conduct a short quiz at any point in the course on a selected topic (s) to see if the student has grasped enough of the topics covered till then to further continue with the course. Testing ones self from time to time is the only way to ensure proper learning. The Committee initially reviewed the existing system of Teaching and Learning practices that are in vogue. Since the Training of Teachers for teaching in different methodology and mode is dealt by another Committee, this committee has restricted its area of study and suggestions on the e-learning and teaching practices. THE PRESENT SCENARIO: The Department of Technical Education has fully utilized the Satellite based communication network of Government of Andhra Pradesh and ISRO in the area of distance education using Ku-band. MANA T.V. has taken steps to create infrastructure for unlinking at Hyderabad itself. Earlier, programmes were unlinked from ISRO at Hassan. MANA T.V. after its successful launch of Channel- 1 has made Channel-2 available on interactive mode in operation. In the process of utilizing this channel, the department has produced 308 numbers of video-cassettes in 16 subjects involving 58 Lecturers in Civil, Mechanical, Electrical and ECE till date. The live feedback on 11-3-2004 from the students and staff of Polytechnics was reviewed by the Commissioner of Technical Education and Secretary, SBTE&T and live Career Guidance programme on 3-4-2004 are worth mentioning. The infrastructure facilities presently available include 76 remote terminals at Government and other Polytechnics, an e-class room in each Polytechnic and a Lecturer is kept as in-charge of cell as care taker and to see that programmes transmitted are utilized and also to maintain. Transmission schedule is planned for every 2 months and SBTE&T on approval of SAPNET communicates to all the Principals. The transmission of pre-recorded cassettes is scheduled from 10:30 to 11:00 am and repeated 1:30 to 2:00 pm from Monday to Friday on Channel-1 and interactive lecture schedules from 12:00 noon to 12:45 pm on every Monday, Tuesday and Wednesday. The funding for this online transmission of lectures is met from the budget provided by the Information Technology & Communication (I.T. & C.) Department. So far 70 lakhs has been sanctioned in 2002-03 and today the balance of the budget available is meagre. A regular Annual Budget of Rs. 55 lakhs is needed for current activities. FINDINGS / OBSERVATIONS OF THE COMMITTEE: (i) (ii) More Second and Third year subjects content generation is to be taken up. To transmit more and more interesting and useful programs (iii) All Polytechnics need to be connected. (iv) Conversion of Video Cassettes to CDs and DVDs will enable the Department to distribute to all the libraries in Polytechnics for increased access to the learning material. (v) Increased Interactive sessions need to be ascertained. (vi) Provide faculty training in multimedia, flash, animation etc., to enable them to prepare their lectures innovatively for better understanding of the subject by students (vii) Online Knowledge Management System can also be developed in parallel to supplement Teaching Learning practices. ACTION PLAN: To initiate documentation (Format enclosed) of e-classroom daily activity by stipulating to record the Date, Time, Details of Student and Staff who attended, Subject, Topic and the salient features of that day‟s transmission with the interactive doubts/comments raised, including those which have not been attended to during the interactive session. RJDs to verify the documentation at random at appropriate time to assess the purpose of e-learning is achieved or needs to be improved. The unanswered queries/comments during the interactive session need to be addressed by pool of teachers through SBTE&T within a week‟s time. More and more live feedback sessions, Career Guidance programmes, success stories, lectures of eminent professionals, latest technologies, technical innovations etc., also need to be incorporated in the transmissions. Conversion of Video Cassettes to CDs and DVDs and distribute to all the libraries in Polytechnics for the students to view either using CD/DVD player or loading on a server in LAN. An alternative system of online Knowledge Management software with the content developed by the available Human Resources, if necessary providing them training in multimedia, flash, animation etc., may be used having the following special features : 1. Unlimited content, 2. Content updation, 3. Anytime access to the content 4. More interactive, 5. Structured learning which enables the system to raise questions, short quiz etc., at random to ensure the extent of learning 6. Communicate with instructor using query/chat module 7. Random search facility for all audio/video files 8. Question bank 9. Conduct online internal evaluation. IMPLEMENTATION OF THE PROPOSED KNOWLEDGE MANAGEMENT SYSTEM: There can be three modes of accessing adopted for the proposed Knowledge Management System (i) Each Polytechnic where LAN is not available, has to be provided 10-15 CD/DVD players to view the video lectures by using converted CD/DVD from existing Video cassettes (ii) To overcome Internet hassles, hosting the content on the Server and giving access to the students/faculty through LAN in the institution (iii) Internet: Hosting the e-learning content on departmental website and giving each Polytechnic a separate Username and login password to access the content. DOCUMENTATION FORMAT FOR E-CLASS ROOM 1. Log Book in each of the e-class room to be made mandatory. 2. The e-class room in charge would be the custodian of the Log Book. 3. Every day the Principal should also sign the log book. 4. The students and faculty in charge should also sign mentioning the date and time of entry and exit of the e-class room. 5. The topic of the subject transmitted, Comments/Queries should also be recorded. 6. The un-interacted queries need to be addressed to the identified pool of subject lecturers through SBTE&T. 7. Such Queries shall be answered within a week‟s time. NAME OF THE STUDENT DATE E CLASS ROOM LOG BOOK FORMAT TIME TIME TOPIC COMMENTS QUERY OF OF ENTRY EXIT INTERACTED UNINTERACTED REPORT OF COMMITTEE ON TEACHER TRAINING Prepared by SRI S.V.U.M. PRASAD JOINT DIRECTOR (ADMINISTRATION) Sri U.V.S.N. MURTHY PRINCIPAL, J.N.GOVT. POLYTECHNIC, HYDERABAD Sri G. VENKATESWARA RAO HEAD OF ENVIRONMENT ENGG., G.I.P.D.C., HYDERABAD Sri V.V. RAMANA DEPUTY SECRETARY, STATE BOARD OF TECHNICAL EDUCATION AND TRAINING, HYDERABAD. NATIONAL POLICY ON EDUCATION The national policy on education 1986 (NPE) in its programme of action makes a pointed reference to the crucial link between teacher motivation and quality of education. The NPE recognizes the need for improving the status of the teacher and proposes to provide opportunities for Professional and career development so that teachers can fulfil their role and responsibilities within the educational system. It is proposed to enhance the motivation of teachers through systematic orientation in specific subjects, techniques and methodologies PHILOSOPHY It is recognized that a teacher is the pivot of the educational system. There is largescale expansion of the educational system in the past forty years and the spread of collegiate education to far-flung rural areas. This necessitates equally stressing on the quality of education. At the same, the last forty years have seen significant developments in the use of technological aids at all levels of instruction. In every academic discipline, particularly in the Engineering disciplines, there has been knowledge explosion. A College / University teacher has to continuously update his knowledge in his chosen field of expertise, otherwise run the risk of becoming totally outdated in a very short period of time. It is equally important to recognize that the scheme for orientation of teachers can succeed very well if the decisionmakers and administrators of higher education do understand the importance of such courses. OBJECTIVES The objectives of Teacher Training programmes are aimed -1. To promote proper planning and coordinated development of technician education system throughout the state this helps in promotion of qualitative improvements in technician education in relation to the planned quantitative growth. 2. To cover the areas such as technical education policy, programmes, new concepts, methods and techniques, theory and skills enrichment and up gradation of pedagogy educational technology, motivation, communication skills, management and other relevant issues to keep pace with the changing scenario in Technical Education. 3. To upgrade the expertise and capabilities of the Teachers of the Diploma level so as to transform average student to high quality knowledge possessing Man power. to suit to the industry needs. 4. To formulate the framework for promoting the "Industry- Institute-Interaction" and create an "Expertise Database" with a mechanism to constantly update the information 5. To provide professional education and training for teaching engineering and technology disciplines in technical institutions for advancement of learning, towards promoting excellence in technical education. I. PAST &PRESENT SCENARIO OF TRAINING ACTIVITY IN THE DEPT. Teachers were being deputed to 6/10 months duration Technical Teacher training Programmes to get Certificate course in Technical Teacher training (Cer.TT) / B.Tech.Ed The course were offered by NITTR, Chennai The Teachers are being deputed to Short term course of one/two week short term courses in subject areas being offered by NITTR, Chennai/Chandigarh or its Extension centres/ ISTE/MCIHRD The Teachers were deputed to various industries for a period of Three months to get exposure to industrial environment & to get hands on experience. The Teachers are being sponsored for M.Tech/Ph.D programmes (Full Time) under QIP Scheme of AICTE. Short duration computer awareness programmes are being offered II. TRAINING ACTIVITY IN UNIVERSITY ENGG. COLLEGES, INSTITUTES OF NATIONAL IMPORTANCE, In these institutes the UGC, AICTE set up Academic staff colleges and are imparting Training to University college Teachers only .through this college located at a particular place to cater to the needs of other universities /colleges and funding is mostly from UGC/AICTE/MHRD. The duration of each Training course will vary from 3 weeks to 3 months. The type of courses are of induction programme for newly recruited teachers ,refresher courses, continuing Education programs for updating& upgrading skills & managerial abilities. The academic staff colleges are possessing well equipped permanent infrastructure along with Guest House & facilities for well furnished boarding & Lodging facilities. The in-Built Monitoring& Evaluation system is being followed. The performance is linked with career development. The Teachers are deputed to the symposiums; Seminars of National & International By the universities and the expenditure of the participants is being borne by the ASC/University/Management. III. COMPONENTS OF TRAINING Regular Compulsory Training at frequent intervals. QIP for all Teachers Proper Schedule for Training Subject Training Workshops and Seminars Paper Presentations – Use of New teaching aids, Video conferencing IV IDENTIFICATION OF AREAS OF TRAINING 6. The following areas in which teacher usually requires training In new methods of Teaching In preparation of teaching aids In using new teaching aids such as I-pads, laptops etc. Subject updating i.e., new developments in the subject or refreshing of new subject. Proper maintenance and updating of labs/workshops Operation & maintenance of new machinery & Equipment Administrative procedures Managerial skills Motivation of students, self & among the peer staff Stress management V. PARTICIPANTS & RELATED TRAINING PROGRAMMES To organize orientation programmes of one week duration for Heads of Departments, Principals, to familiarize them with the philosophy of orientation, in order to enable these senior educational administrators to understand their new role as supervisors and to facilitate the reform in higher education through appropriate modification of the management systems at various levels. To organize orientation courses of four weeks for newly appointed Teachers. This includes Personality development, motivation& inspiration skills & Discipline of self & colleagues & students. To organize Refresher Courses of one and two weeks duration for serving Teachers .In addition the service Teachers have to undergo the training in Courses related to personality development, motivation and inspiration skills and Discipline of self and colleagues and students. VI. DETAILS OF COMPONENTS OF TRAINING: a. Frequency of Training Programme: Every Newly recruited Teacher has to be given induction training to cover the areas such as technical education policy, programmes, new concepts, methods and techniques, theory and skills enrichment and up gradation of pedagogy educational technology, motivation, communication skills, and other relevant issues to keep pace with the changing scenario in Technical Education. Presently the serving teachers are handling the same subjects‟ @One subject per class and are not ready to teach a new subject/another subject as and when allotted by Heads of sections. Hence it has to be made mandatory that the same subject shall not be handled for more than three years. It is necessary to provide Refresher courses for subject approach & subject updating. for every Two years. The Heads of sections & Principals have to undergo orientation courses to understand their new role as supervisors, and to facilitate the reform in higher education through appropriate modification of the management systems at various levels .They have to under go Training once in three years b. Participation in technical meet, seminars & paper presentation/workshops Every senior Teacher served more than 5 years has to participate in Technical meet/ seminars conducted by professional bodies /universities etc. for enrichment of knowledge & theoretical skills & understanding changes in technological advancement. The serving teachers are to be encouraged for presenting papers in advanced topics in National seminars/technical meet. at least once in five years. The Registration fee & TA&DA is to be borne by dept. c. Training in Thrust areas of engineering disciplines: Every senior teacher has to attend the programmes in thrust areas of information technology related Engg. Subjects twice in five years Every Teacher has to attend Training programmes related to computer awareness & usage of Audio – visual teaching & learning aids & Techniques in Teaching skills for better lectures. d. Training in Practical related subjects Most of the Teachers are strong in theory & poor in practical skills because of lack of hands on experience. It is necessary to organize Practical oriented Training programmes/Workshops at well equipped institutes for duration of Two weeks once in 3 years for every serving teacher. 7. Quality Improvement Programme: The QIP Is Being implemented with the Objective of Upgrading Expertise, Qualifications Such as Masters, Doctoral programmes& capabilities of a Teacher and the same is to be continued. However the QIP in Industrial training is to be revived for better exposure to industry environment & up gradation of practical knowledge & for better Industry institution interaction. The Duration can be one month. VII. MEMBERSHIP IN PROFESSIONAL BODIES Every Teacher has to enrol themselves in related professional bodies so as to attend seminar/technical meet to update their knowledge according to fast changing Technical Advancements. The enrolment fee, TA&DA is to be met by Dept. VIII PLATFORM FOR ORGANIZING TRAINING PROGRAMMES The training programmes can be organized at NITTTRI and MCIHRD The Training Programmes can be Organized at Selected Polytechnics where Better e-class room facilities & Hostel are available. Practical Training programmes can be arranged in CITD/CTI/ATI etc. IX. NO. OF PARTICIPANTS In order to provide better Training the No. of Participants per each programme is to be limited to 30 X. COMPOSITION OF TRAINING PROGRAMMES: The composition of Total Training programmers/year is to be S. no To whom No. of Duration of Participants programmes programme per batch /year 1. Principals 02 One week 30 2. Heads of 8 One week 30 sections 8 Two week 30 3 Service 40 One week 30 Teachers 40 Two week 30 4 Fresh Teachers 07 Eight week 30 Total 105 XI. EVALUATION: To evaluate the effectiveness of participation, Every Teacher Attended may be requested to submit the Detailed Report in the form of Hand book on the content of the Training in which participated. The same may be preserved in the library as knowledge bank for benefit of other Teachers & students. XII. ROLE OF THE DEPARTMENT. The Training& Placement section, TEQIP of Directorate and State Board of Technical Education & Training in co-ordination has to depute the Teachers for Training Programmes. The list of proposed Training programmes is to be scrutinized & identified By the Expert committee. The composition of the committee is to be constituted.. XIII. INFRASTRUCTURE REQUIRED: The Training programmes may be arranged in Selected Polytechnics where Better infrastructure facilities are available. XIV. TIME SLOT FOR TRAINING PROGRAMME: The Time slot for training programme for achieving results without dislocation of class work is proposed as below: S,no. 1. 2. 3. Category of Teacher Principal Head of section Serving Teachero Institute with full faculty strength. o 4. Institute with full faculty strength Time slot proposed Summer vacation One course in summer vacation One course in middle of semester One course at beginning of odd semester One course at beginning of even semester Two course in summer vacation only Only course in summer vacation Newly recruited XV. RECOMMENDATIONS Attending Training Programme by teacher may be made mandatory and not Optional Orientation Programme of 8 week Duration may be made mandatory for newly recruited Teachers with special Emphasis on Job Responsibilities, Pedagogy & Psychological training, Personality Development, Motivation, Discipline of self, colleagues & students for better performance of self &students The one/two week Refresher courses for service Teachers may be provided to enable them for updating the subject being handled , upgrading theory & practical skills. Training programmes for principal& Heads of sections may be related to their new role as supervisors, and to facilitate them to understand the reforms in Technical/Higher education through appropriate modification of the management systems at various levels. Every senior teacher may attend Training programmes in thrust areas of information technology related Engg. subjects of respective disciplines such as CAD/CAM etc. twice in five years. Every Teacher has to attend Training programmes related to computer awareness & usage of Audio –visual teaching & learning aids.& Techniques in Teaching skills for better lectures. Most of the Teachers are strong in theory & poor in practical skills because of lack of hands on experience. It is necessary to organize Practical oriented Training programmes/Workshops of two week duration at well equipped institutes such as CITD/CTI/ATI etc for improving hands-on experience and get expertise on new equipment. In such cases two staff of same discipline from same institution may be deputed to have a wider expertise in polytechnic. The frequency may be once in 3 years. The course fee, TA&DA may be borne/reimbursed by the dept. Presently Teachers are handling the same subject for a long period and they are becoming outdated in other subjects. To overcome this situation it may be made mandatory that the subject of a teacher may be changed according to his discipline and within the provisions of curriculum for every three years. It may be better to provide refresher or crash course in all the subjects so that the teachers update in their subjects. The QIP is being implemented with the Objective of Upgrading Expertise, Qualifications Such as Masters, Doctoral programmes and capabilities of a Teacher and the same is to be continued. However the QIP in Industrial training for teachers is to be revived for better exposure to industry environment & up gradation of practical knowledge & for better Industry institution interaction. The duration may be of one month. Under QIP the teachers who have left over service of more than 10 years may be deputed for prosecuting M.Tech/Ph.D programme. The minimum service may be five years. The services Teachers completed more than five years may be permitted to participate in technical meet/ seminars conducted by professional bodies /universities etc. for enrichment of knowledge & Theoretical skills and understanding changes in technological advancement. The Registration fee and TA&DA may be borne/ reimbursed by dept. The serving teacher may be advised to utilize the leisure time by sitting in the allotted lab of his institution for the lab Development, for availability of student- teacher interaction, preparation of technical paper in the field of related engg. discipline so as to enable the teacher to present the paper in technical meet /seminar. Every Teacher has to enrol themselves with related professional bodies so as to get journals /periodicals and to get access to attend seminar/technical meet to update their knowledge according to fast changing Technical Advancements. The enrolment fee may be borne / reimbursed by Dept. The training programmes can be organized at NITTTRI , MCIHRD and at Selected Polytechnics where better e-class room facilities & Hostel are available. Presently the serving teachers of specialized branches such as Textile, ceramic, chemical engg., pharmacy etc are not getting opportunity to undergo refresher courses as the no. of participants will be less. Such teachers may be sponsored to seminars, symposiums and QIP in industrial training. In order to provide better training, the No. of Participants per each programme may be limited to 30. The Total No. of Training programmes may be devised so that every teacher gets opportunity and class work will not be dislocated.. The No. of Training programmes may be for a) Principals 02 per year b) Heads of sections 16 per year c) Service Teachers 80 per year d) Newly recruited 07 per year To evaluate the effectiveness of participation, every Teacher Attended training programme may be requested to submit the detailed Report in the form of Hand book on the content of the Training in which participated. The same may be preserved in the library as knowledge bank for benefit of other Teachers & students. The Training& Placement section, TEQIP of Directorate and State Board of Technical Education & Training in co-ordination may depute the Teachers for Training Programmes. The list of proposed Training programmes is to be scrutinized & identified. by the Expert committee. The expert committee may be constituted. The Training programmes may be arranged in select Polytechnics where better infrastructure facilities are available. The frequency of training for serving teachers is two courses (one of one week and one of Two week) per year. The frequency of training for principal is one course of one week per year. For heads of sections are two courses (one of one week & one of two week) per year. At a time not more than 20% teachers from each section and each institution are to be deputed so as to avoid dislocation of class work. The Teachers may be advised to keep the labs open on all working days so as to facilitate the student –teacher interaction with regard to improvement in practical skills of teacher and student AICTE, New Delhi may be requested to provide funds for Diploma level institutions also for staff development Programmes as at present it is providing funds to Degree level Institutions only A detailed schedule for arranging the training programmes for the different levels of teachers is also chalked out. REPORT OF COMMITTEE ON e-LIBRARY & e-CONNECTIVITY Prepared by SRI B.N. DILIP KUMAR DEPUTY DIRECTOR (TECHNICAL) Sri G. GIRI BABU HEAD OF COMPUTER ENGINEERING, GOVT. POLYTECHNIC, MASAB TANK, HYDERABAD Sri L.P. ANTHONY Sri AHOK RAJ PREAMBLE: LIBRARIAN, J.N.GOVT.POLYTECHNIC, RAMANTHAPUR, HYDERABAD LIBRARIAN, Q.Q. GOVT. POLYTECHNIC, HYDERABAD It is found that large numbers of Candidates entering into Diploma Courses have the tendency and culture of just concentrating on prescribed books and guides; they are in closed vision with in these boundaries. Now having entered into Engineering field which is a vast knowledge Ocean, they are perplexed. Now it is the responsibility of the Department of Technical Education to build up the confidence in them and guide them to sail in the Engineering Knowledge Ocean to face the world boldly as upcoming entrepreneurs. We should also enhance the capability of individuals. Objectives: I) To Prepare Index, 1) Giving various Titles on the subjects of Diploma level 2) Some of the Paper presentations on the concerned topics. 3) Journals with their Publication dates on different Topics. Also put up the permissible papers, topic from the Journals. II) 1) Display old question papers of Diploma examinations 2) Model papers (in case of new syllabus). III) Titles of Projects done by the Polytechnic Students indicating the Polytechnic, Branch, and Date of the Project. IV) Job - Avenues 1) Employment Opportunities for Diploma students both in a) Inland and b) Foreign assignments With conditions. V) Apprenticeship Programmes. Where to register the names for these programmes Schedules of Walk-In-Interviews for apprenticeship Programmes VI) Higher Education avenues, 1) Both In Land and Abroad 2) Requirements with their schedules 3) Financial commitments. 4) Addresses of consultants VII) Scholarships 1) List of scholarships for Diploma holders 2) Details of the Scholarships. VIII) IX) X) E-LIBRARY Financial – help 1) List of Banks giving the educational loans and other details. 2) ALUMNI – financial assistances Different staff contribution materials on the Objectives of Subjects of Diploma syllabus. MANA – TV Program schedules, branch wise Keeping the above factors in view it is proposed to store the knowledge data in the elibrary for their ready reference and learn to build up their confidence in acquiring better knowledge vast exposure to the Technology and march ahead in phase with the advancing Nano Technology and prepare themselves to steer the further technologies and gain the confidence of self-supporting upright human being. IMPLEMENTATION METHOD: This team has taken up the task of examining and proposing the e-library through Internet media through out every corner of the state. Keeping the economical conditions of the candidates joining the Diploma Course and access to Internet with in their meagre pocket budget e-library method is suggested. This method suggests that a main e-library centre be set up at Head Office where the guiding Tips/Information is loaded into the Website of the Department. (www.dteap.ac.in). This information could be obtained from the Polytechnics through e-facility setup at each Polytechnic under e-lib Subcell. e-lib SUBCELL: Each Polytechnic in the e-Subcell, a server with required number of terminals are installed. Through these terminals the students can access the information from dte Website. Not only academic, they can get information on career guidance, financial assistance, Job Opportunities and Apprenticeship programs, Scholarship information and Mana Tv programme schedules. REQUIREMENTS: To implement this method effectively it needs Recurring and Non-recurring budget allotments. The committee has proposed three sets of proposals for implementation this project at various levels of the Budget. The schemes can be started at the desired level by the Government in the present day technology scenario. IMPLEMENTATION OF E-LIBRARY PROGRAM The main e-library system is located at the Head Office equipped with main server and related system support. HARDWARE: Video- connectivity: The idea of connectivity is financially constrained, but with in the limits of available resources, the planned information is loaded into the Web-site of “dte”, at head office. This can be accessed at Polytechnics by the students. Operation: The System analysis loads this information data in dte web-site at head office. To handle this we need high end Server with large memory. Typically, P4/ main server – This office has one such server “hp” Proliant, with expandable Memory Terminals -2Nos UPS: with 1Hr Back Up ) (On-line) ) Scanner: 2 Nos ) Laser Printers: 2Nos ) Rs 2.50 Lakhs UTILIZATION OF E –LIBRARY: Every Polytechnic will have Education Subcell under the general Head of Section for effective supervision. Each Discipline/Brach Head of Section will coordinate with General Head of Section in forwarding the information on their Branch/Field, advancements and other related information to be included at the main e-lib for the benefit of students of the state. BROWSING: Students can browse the dte Website under IRG scheme at a nominal rent so that 10 % of the IRG may be allotted to Computer Operation, Network fee and AMC charges. STAFF CONTRIBUTION: Every staff member is encouraged to contribute their Paper/Subject presentation on the topics of Diploma syllabus and current advancements in this field. This will be displayed in the Website. To encourage this culture the best material presented by the staff may be decided on the basis of students voting and 6% of the IRG may be allotted for this award. The total award comprises of 1st Best award be given 3% of IRG. 2nd Best award be given 2% of IRG. 3rd Best award be given 1% of IRG. C.A.S: (CAREER ADVANCEMENT SCHEME) In this every staff member may be given some points for the presentation of Paper/Subject presentation on the topics of Diploma syllabus and current advancements in this field. Permitted topic on the subject are also displayed which can be downloaded. The topics which need copyright will be displayed on DTE Website with only Read Permission. MAN POWER REQUIREMENTS & THEIR FUNCTIONS: To put the e-library schemes on rails. Man power team had to be identified both main e-library Website centre and e-library Subcell centre. MAIN E-LIBRARY: Man-Power needed at main e-library unit. 1. System analyst: The system analysis puts the data (information) received and collected information in the desired format and monitors updation information programmes. The Budget to this post is already earmarked under “Book Promotion”. 2. Computer Operator: The processed information is handed over to Computer Operator who in turn loads the data in the respective fields/location for right access. This post Budget is also covered under “Book Promotion”. Only marginal Budget extended from feasible resources can support supplementary inventory. The resources for e-library to be put under Additional Secretary, S.B.T.E.T Control. The resources for e-library are to be monitored by Assistant Director (Statistics) and passed on to Additional Secretary for loading it on to Website with assistance of System Analyst. The post of Assistant Director also exists in the Directorate under the control of Training and Placement Officer. E-LIBRARY SUBCELL: The e-library Subcell is to be established in each Polytechnic under the control of General Head of Section, with the Librarian as resource collection person. Again Additional Budget requirement is NIL. Two Computer Operator services are to be utilized in entering and monitoring the operation of e-library Subcells. BENEFITS: 1. 2. 3. Under-matured candidates train themselves in the lines of Scholars. Gets experience on Internet Browsing operation logics. e-library facility opens up gates of new academic avenues(Higher Education opportunity for further advancement). JOB OPPORTUNITIES: Helps the students to choose their careers from multiple openings. This opening guides the student to reach their own desired destinations. APPRENTICESHIPS SCHEME: This scheme closes the gap of Academic and Industrial fields. This scheme is already sponsored by Government of India through BOAT Programme. The Industries need not look for experienced candidates since the Apprenticeship programmes gives the candidates required Industrial experience and face the Industrial field confidently and cheerfully. Industrialists are also benefited by finding Tailor made candidates. CONCLUSION: e-Library not only reflects the information on growing culture the habits of Information Searching. Prepares the candidates to contribute his contribution to the Society and Nation Development. To begin with, list of Title of books available for the topics of Final Year Engineering Diploma levels are placed in the Website of dte for the benefit of Student community like Tinka-Tinka ke Shramadhan se he banthi Jharne ki Dhara. REPORT OF THE COMMITTEE ON INSTITUTION BUILDING Prepared by DR. D. MADHUSUDANA RAO TRAINING & PLACEMENT OFFICER DR. K.V.SUBBA RAO ASST. DIRECTOR (K) SRI A.M.KRISHNASWAMY ASST. DIRECTOR PROLOGUE Every employee has been assigned a role in moulding the students and administration of the institutions. The role of each employee has been clearly defined in Government orders from time to time and also as per the Department manual. All the employees of the Department will follow the duties and responsibilities for the benefit of the students and institutions. In today‟s competitive environment, sense of belonging is essential to the organization, the unit of administration, viz., a Polytechnic, an institution or an administrative unit, to achieve standards. When all the members feel that they belong to one family, the factors of dissent, non-cooperation and delay in implementation will diminish. The budgetary provision of the Polytechnics and administrative offices and delegation of financial powers are well defined. Accordingly, drawing powers will be exercised at different levels for effective utilization of budget provided. As the governmental patronage cannot continue for ever, it is incumbent for the institution to raise internal resources and also arrange for effective utilization of the existing infrastructure and resources. DATA OF THE INSTITUTION Presentation of information of the institutions helps to attract the attention of the public towards the institution. Brochures, pamphlets, advertisements of the institutions normally concentrate on its academic achievements to attract new students to that institution. Accurate data can earn goodwill in the long run not only for the institution but also to the staff and students of the institution. Keeping ready accurate information in respect of all activities of the institution will be useful from different. a) To get accreditation and to get renewal of accreditation (it should be a continuous process in the institution) b) To answer questions from Government, Legislature in the prescribed format. For this data should be presented in a comprehensive form. c) To be able to answer any query from a court of law/ Right to Information Act etc. d) To improve the performance of all segments within the polytechnic, like Laboratories, Hostel, Cooperative stores, Library, Sports etc. for the betterment of the Polytechnic. ACCREDITATION: A special committee may be constituted with Regional Joint Directors and officials of the Department before applying for National Board of Accreditation (NBA) of All India Council for Technical Education (AICTE) to scrutinize whether the institution satisfies the parameters prescribed by NBA for accreditation. . Special steps may be initiated to bring about coordination and commitment from all sections to improve the overall performance of the Polytechnic. By an external committee visiting and monitoring the institution, the scope of the Polytechnic can be assessed and chance of NBA accreditation significantly improved. Implementation of the following steps in the institution will help to get NBA accreditation. DISPLAY BOARDS 1. Board containing Mission and Vision of the institution at the entrance. 2. Boards with good quotations by eminent personalities at important locations to influence students on discipline. 3. Key map of the Polytechnic at the entrance giving guidance on the location of Principal‟s room, office room, laboratories, staff rooms other facilities like drinking water, toilet etc. 4. Roll of honour – List of Heads of institution since inception 5. Roll of honour – List of merit students of the institution since inception 6. Name Boards for Principal, Heads of sections, and staff at their respective seats. ACADEMIC 1. 2. 3. 4. Display prescribed practicals conducted in a laboratory. Display academic calendar at prominent place. Display the list of staff of the section opposite Head of section room. Alumni Association should be formed with at least one staff member who is alumni of the institution in charge of its activities. 5. Library should be user friendly, preferably with automation. INFRASTRUCTURE: 1. Black Boards/Glass Boards in each class room. 2. Principal‟s room should accommodate meeting with all Heads of sections and also committees of the institution. 3. Parking place for vehicles. 4. Head of section room should accommodate meeting with all staff of the section. 5. All Staff shall carry identity card with photo specially a hanging model and follow a dress code. 6. All students shall have identity card with photo and a uniform dress to all. MAINTENANCE: 1. 2. 3. 4. 5. 6. Cleanliness of the premises including open areas, garden, playgrounds etc. Periodic white/colour washing to exterior walls and interior. Regular cleaning of all rooms, facilities, toilets etc. Repair and polishing the furniture in use in the institution. In case of old buildings, the leakages from roof should be plugged. Garden should be properly nurtured for better appearance and health environment. SAFETY ASPECTS 1. Fire extinguishers shall be installed at crucial points, particularly in chemistry laboratory, kitchen where cooking takes place. 2. All power connections, joints should be properly sealed for safety. 3. If there are more than one Transformer, they should be distributed. ADMINISTRATIVE 1. Training and Placement Cell should be constituted to improve Employability of the final year students in each year. 2. Internal Revenue Generation (IRG) should be strengthened to improve the internal support for institution activities. 3. Prompt reply to letters, circulars, e-mails to be ensured and recorded. 4. All members of staff and students maintain punctuality in attendance, discipline in conduct of regular class work. 5. Alumni can be encouraged generate funds for the Polytechnic. 6. Files and registers should be properly classified in each Department. 7. Repair of defective equipment with IRG funds shall be taken up. 8. Develop proper playground in the Polytechnic The student hailing from a particular institution will feel proud to have belonged to that Institution when the institution has a) b) c) d) e) f) Pleasant environment Reputation as best performing institution Committed team of staff Good library Sports and games facilities Cordial relations among staff and students RECOMMENDATIONS: The committee recommends introduction of e-journal (fortnightly) for all institutions in the State using operational e-mail ids for all institutions (preferably govt. ids). This will improve coordination between institutions, Directorate, SBTE&T and RJD offices for timely submission of reports to the Government in the prescribed format. Launching e-journal of the Department should cover all important functional areas of the Department. Best Models from within the State and other States can be presented for adoption of the methods for improving the performance of our own institutions. The committee recommends the conduct of Principals‟ conference with Director, Joint Director, Secretary, SBTET, Addl. Secretary, SBTET and RJDs to get the required attention to various points raised, at least once in six months every year to explain the latest developments in the Department and Government to all the Principals. The committee also recommends the continuation of the quarterly Regional Joint Directors‟ meetings already being conducted in the Department. Similarly, the committee recommends conduct of monthly meetings at Polytechnics by Principal with Heads of sections, Administrative officer, senior staff entrusted with various assignments to discuss and come up with proposals for the overall improvement of the institution and the Department. The institutions particularly in rural areas are facing shortage of staff. By appointing qualified staff against vacant posts by decentralised method [with effective guidelines, appointments to be made by a 3 member committee headed by Principal (Common for all courses), Head of section and a senior lecturer of the respective branches, institutions can have contract staff continuously]. Under semester system, valuable time can be saved by making timely appointments through local advertisement. to cover the syllabus in time. Regional Joint Directors shall conduct district level reviews to ensure that the prescriptions are properly followed.