Attention by keara



The Puerto Rico Society of Microbiologists (Local Branch of the American Society for Microbiologists) hereby agrees as the sponsor of the Annual Meeting of the Society, to allocate space on a first come first serve basis.

The Exhibitor shall comply with all terms and conditions set forth in this contract.
The undersigned hereby applies for exhibit space at the Annual Meeting of the Society to be held on the above dates at the Puerto Rico Convention Center, San Juan, Puerto Rico 110 Convention Blvd., San Juan, PR 00907; The applicant agrees to pay the rental cost of each booth space upon submission of contract. The fee will be $850.00 for registrations before or on May 1, 2009 and $1000.00 for registrations after May 1, 2009. No exceptions for registrants will be made. The Society will not accept an early registration fee ($850.00) after May 1, 2009 based on past exhibitions or sponsorships. The fee includes the following: 1 table (1 booth), 2 chairs, 2 lunch tickets per day, attendance to the conferences (for two company representatives and fire department fee (The PR Convention Center requires this fee for all booths. If more information is required, please visit and view the Event Planning Guide of the Convention Center). Booth sizes are restricted to the following: 9’ long x 8’ wide x 6’ tall. If your company wishes to exhibit with a larger booth, please contact Dr. Rodríguez Bonano ( to receive information on additional fees. The Society does not allow more than one company per booth. Please complete the information requested below for the person who will represent your company at the Convention. Company Name: _________________________________________________________ Represented by: _______________________ Position:___________________________ Signature: ______________________________________________________________ Address: _______________________________________________________________ City: _________________________ State: _____________ Zip Code: _____________ Telephone Number: ( ) ________________ Fax Number: ( ) ______________

E-mail address: __________________________________________________________ Include with this contract the Merchant’s Registration Certificate (“Certificado de Registro Comercial”) issued by Department of the Treasury (Departamento de Hacienda) of the Commonwealth of Puerto Rico.

Exhibitor’s Contract 2009



The PR Convention Center also has terms and conditions for the use of electric power and equipment. If your exhibit will require electricity or if your company is planning to use computers, plasma TV, etc., an additional fee will be charged according to the Center’s utilities terms and conditions. The following table from the Convention’s Event Planning Guide describes these additional charges: Check the rate that you will include as part of the TOTAL exhibitors fee Rate Per Event $100.00 $250.00 $550.00 $700.00 $1,000.00 $1,600.00 $40/hour $20.00 $40.00 $30.00 $30.00 $100.00 $175.00 $50.00/hr
Total: $_____________ Total: $_____________ $_____________ $_____________ (before May 1, 2009) (after May 1, 2009)

Electrical 120 volts/1 phase/60Hz 20 Amp Outlet 208-230 volts/3 phase/60Hz 30 Amp Outlet 60 Amp Outlet 100 Amp Outlet 200 Amp Outlet 400 Amp Outlet Electrical Attendant Electrical Equipment 10'- 15' Extension Cord 50'- 100' Extension Cord Plug Strip Quad Box Multi-plug Panel Box 30amp + extension Panel Box 100 Amps + extension Additional Labor
Total booths requested: __________ x $850.00 Total booths requested: __________ x $1000.00 Total rate of Amp or equipment requested: Total Exhibitor’s Fee: Method of Payment: VISA MasterCard Card No. American Express Enclosed Check

Security Code (if paying with American Express)

Exp. Date ______ / ______

Name as it appears on the card _______________________________

_________________________________________________ Today’s Date ______ / ______ / ______ Signature

Exhibitor’s Contract 2009



Make all checks payable to: Sociedad de Microbiólogos de Puerto Rico Mail completed form with payment to: 52nd Annual Meeting 2009 Sociedad de Microbiólogos de Puerto Rico Apartado GPO Box 360175 San Juan, PR 00936-0175

The Society is a non-profit organization and is supported by its members and exhibitors like you. Therefore, we prefer payment by check to avoid any long term processing of contracts. If it is in any way difficult or impossible to comply with this kindly request, payment with credit card is equally appreciated. Thank you!

Completed forms with credit card payments can also be faxed to the attention of Dr. Luis Quiñones La Fuente at 787-773-1704 or sent to his e-mail address: If you need more information please contact Dr. Nydia Rodriguez-Bonano, President of the Exhibitors Committee, at

Deadline for receipt of advanced registration and payment: May 1, 2009. Deadline for receipt of late registration and payment: May 29, 2009.

CANCELLATION POLICY There will be a penalty charge of 50 % of the booth's fee if cancellation occurs before May 29, 2009. If cancellation is made after this date, there will be a 100% charge.

Signature and Date (indicating understood and agree to cancellation policy): ___________________________________________________________

-------------------------------------------------------------------------------------------------------------For PRSM Use Only: Date received:__________________ Booth assigned:_________________ Authorized by:__________________ Position:_____________________

Exhibitor’s Contract 2009



To top