Housing _ Residence Life by vivi07

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									The Mission of

Housing & Residence Life

We partner with students, faculty, and staff to enhance academic success and personal growth within a diverse community. We intentionally promote student learning by providing leadership experiences, social activities, and educational opportunities within a safe, well-maintained living environment.

Equal Opportunity Policy

Appalachian State University is committed to providing equal opportunity in education and employment to all applicants, students, and employees. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, creed, sex, gender identity and expression, political affiliation, age, disability, veteran status, or sexual orientation. The university actively promotes diversity among students and employees.

www.housing.appstate.edu
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Residence hall staff
The Department of Housing & Residence Life employs 155 staff members who live in the residence halls (136 Resident Assistants, 17 Residence Directors, CSLL (Coordinator for Sorority Life & Living), LLC (Coordinator of Living Learning Center), and four Area Coordinators.) The Night Star Program employs students to provide nightly residence hall coverage from 10:30 p.m. to 4:00 a.m. Specific job functions of the aforementioned positions are:

REsIDENT AssIsTANT (RA)

Resident Assistants (RA) are undergraduate students who reside on each floor in the residence halls. RAs are chosen to work with residents because of their personal qualities and skills. The RA serves in a wide range of duties from friend to role model. Each RA is trained in helping skills, crisis intervention, conflict mediation, and other areas to help residents cope with problems that may arise.

Appalachian State’s RHA is very active in the National Association of College and University Residence Halls, Inc. (NACURH), the South Atlantic Affiliate of College and University Residence Halls (SAACURH), and the North Carolina Association of Residence Halls (NCARH). All resident students are invited to apply to attend conferences sponsored by these organizations. Contact RHA representatives for information about dates, costs and applications. For more info: www.rha.appstate.edu

NIghT sTAR PROgRAM

AREA COORDINATOR (AC)

An Area Coordinator (AC) is a full-time liveon professional staff member who supervises Residence Directors in a community. An AC is responsible for staff selection and training, fiscal management, programming, administration, and discipline within the community. All Area Coordinators have completed advanced graduate work in college student development, counseling, or a closely related field.

The Night Star Program is comprised of students who are in charge of securing the residence halls. Other duties include checking student identification cards, enforcing residence hall policies, and providing support to Resident Assistants and Residence Directors in emergency situations. The Night Star Program staff is scheduled to work in the residence hall nightly from 10:30 p.m. to 4:00 a.m.

NATIONAl REsIDENCE hAll hONORARy (NRhh)

COORDINATOR fOR sORORITy lIfE & lIvINg (Csll)

Residence hall leadership Opportunities
hAll COuNCIl
All students who live in residence halls are members of that Hall Council. Student representatives to Hall Council plan events, enhance residence hall living, and learn about current issues on campus. Hall Councils design activities that are fun and promote community fellowship between the students. Hall Councils are exciting organizations that have the capability of making a lasting impression on each resident.

NRHH is a national organization which honors the top one percent of students living in the residence halls. Its purpose is to give recognition to students for their hard work in programming and leadership. This group also recognizes programs, advisors, students, resident assistants and executive board members of the Hall Council and RHA each month. NRHH is a prestigious group which allows student leaders to be recognized for their contributions.

The Coordinator for Sorority Life & Living (CSLL) is responsible for the overall management and supervision of the 262 students in the Appalachian Panhellenic Hall. The CSLL supervises 10 Resident Assistants (RAs) and advises and supports the 7 ASU Panhellenic Sororities. In addition, the CSLL advises the Panhellenic Council, the Panhellenic Executive Board, and the Resident Student Association (RSA). The CSLL develops programs and services with and through Panhellenic chapter advisors, alumni, and national offices.

COORDINATOR Of ThE lIvINg lEARNINg CENTER (llC)

REsIDENT hAll AssOCIATION (RhA)

Community Development
The community development efforts of the Residence Directors, Resident Assistants, Hall Councils and RHA are based on addressing the needs of residents. The goal is to educate residents on living and learning together. Exciting and educational programs are sponsored by all of the above mentioned groups. During the academic year, 136 RAs facilitate over 1,000 programs in the 19 residence halls and at Mountaineer Apartments. Also, the Residence Hall Association and the Hall Councils sponsor additional programs that enhance the overall community efforts. Each Hall Council is provided with a budget each semester based on the number of residents. Funds from the student housing fee are allocated to the residence halls to establish hall budgets. This money is used for programs, hall improvements and equipment purchases.

The Living Learning Center (LLC) is Appalachian State University’s residential college, home to Watauga College, North Carolina Teaching Fellows, and all international exchange students. The director of the LLC coordinates the residential components of all three programs.

REsIDENCE DIRECTOR (RD)

A Residence Director (RD) is a graduate student who supervises the Resident Assistants of the building where s/he resides. The RD is responsible for a residence hall and provides counseling, support, and supervision of students. RDs help develop community living by emphasizing consideration for others and enforcing University regulations.

The RHA of Appalachian State University is the second largest student organization on campus. It is the student run governing board of all Hall Councils. RHA is sponsored by the Department of Housing & Residence Life and is funded from residence hall fees. RHA is a network of students comprised of an executive board and one representative from each residence hall who serves as the Hall Council voice and votes at all RHA meetings. RHA discusses various needs of residential students and is active in making sure the hall’s needs are met. RHA is a way for students to meet leaders from other areas of campus. It is also a way for students to be actively involved in the campus residential community, develop leadership skills, communicate ideas from the hall level, plan campus-wide activities and serve as an advisory council regarding policy issues affecting campus residents.

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Who Receives housing?
Appalachian maintains 20 residence halls which house approximately 5,000 students.

fAMIly AND NON-TRADITIONAl sTuDENTs

fREshMEN sTuDENTs

All new incoming freshmen are required to live on-campus with the exception of married students, single-parent students, students who are veterans, students living with parents or a guardian (requires permission from the Department of Housing & Residence Life). Students who fall into one of the above mentioned categories of exempt status and who request an assignment are bound by this contract once an assignment is made. All students who reserve rooms are required to live in the residence hall for the full academic year (fall and spring semesters) and pay the full contract fee.

The Mountaineer Apartments facility is located on the west side of campus. It is university owned and consists of 90 units that are fully furnished. Non-traditional students (25 yrs. old or older), married, single parents, and graduate students may apply for on campus housing at Mountaineer Apartments. Once you are accepted to the University and are a full time, degree seeking student, you will need to submit a Mountaineer Apartment housing application, which is found on the housing webpage. Your application puts you on the Mountaineer Apartment waiting list. The apartments are leased as space permits. Priority is given to students with children.

gREEK hOusINg

RETuRNINg REsIDENCE hAll sTuDENTs WhO APPly By ThE DEADlINE

Returning students have the opportunity to reapply for housing the February prior to the next term of housing but are NOT GUARANTEED housing space. It is imperative returning students follow the housing reapplication schedule for applying and making advance payments. Returning students who did not meet the respective deadlines, and off-campus students who want campus housing, are assigned space as it becomes available. Students in this category are placed on the waiting list in the order that their housing applications are received.

Housing assignments for Greek students are made by each sorority who has arranged for space in a residence hall. The Department of Housing & Residence Life reserves the right to assign all space that Greek organizations do not assign if there is a demand for the space. Please contact your Greek organization’s housing manager for details regarding advance payments for securing a space for the academic year. The Appalachian Panhellenic Hall is alcohol free due to National Panhellenic Policies.

sPECIAl NEEDs hOusINg

Housing and Residence Life (HRL) is committed to meeting the needs of all students to the best of its ability. Individuals with disabilities such as mobility impairment, vision or hearing impairments should contact our Disability Support Services. Disability Services will work with HRL to determine whether or not special housing is warranted. Individuals with medical concerns (allergies, IBS, etc.) should send documentation from their physician to HRL. This will be forwarded to University Health Services and they in turn will make a recommendation to HRL about the student’s housing needs. Individuals that are transgendered or that have other gender related issues that require special accommodation should contact the Office of Multicultural Student Development. The Office of Multicultural Student Development will work with HRL to determine whether or not special housing is warranted. Individuals with mental health needs should place their requests in writing to HRL. We will forward these requests to the University Counseling Center and they will make a recommendation to HRL about the student’s housing needs. Special needs housing requests will be reviewed individually with a commitment to providing housing that best meets the need of the student. HRL takes these concerns very seriously and confidentiality will be maintained. Housing for special needs may be limited due to space availability.

AssIgNMENTs MAIlINg

Assignments are mailed at the end of July for fall semester. Assignments for spring semester are mailed by mid-December. Assignments are subject to change. New assignments will be mailed as changes occur. Changes are made to consolidate spaces, (withdrawals, enrollment fluctuations, etc.)

TRANsfER sTuDENTs

Transfer students who are interested in residential student housing are encouraged to apply, but are NOT guaranteed a housing assignment. Transfer students are assigned after returning students and freshmen students have been assigned. Applying for admission early, responding to an admission offer quickly, and submitting the housing application promptly could increase your chances of getting an assignment in residential student housing. Assignments are made as space becomes available to transfer students who have paid an advanced housing payment. Transfer students will be assigned in the order that advance payments are received.

The Department of Housing & Residence Life reserves the right to consolidate students when withdrawals create half vacancies. Assignments are subject to change.

The Department of Housing & Residence Life reserves the right to change a resident’s assignment based on community or conduct concerns. 3

Residential learning Communities
What is a residential learning community (RLC)? An RLC is a small group of students who share a common interest or academic major and live together in the same residence hall. Students in residential learning communities take 1-2 classes together and meet for fun activities related to their shared interest.

Appalachian Entrepreneurs honors Communities language & Culture Have you been admitted to the University Community Community Honors Program? If yes, you may want to live
This learning community is for students who dream of starting their own business or nonprofit organization. With entrepreneuriallyminded students from all academic disciplines living together, cross-disciplinary teams develop under the guidance of faculty and staff to explore new ideas and turn them into successful enterprises. Students will enroll in two courses related to this theme and have access to resources and assistance from Appalachian State’s Center for Entrepreneurship. with 350 other freshman Honors students in East Hall. East Hall lower level also functions as the ASU Honors Center. As a member of the Honors residential learning community, you will be able to attend many fun and interesting community development activities. For more information, visit the Honors Program website http://www.honors.appstate.edu.

Outdoor Community

Black & gold Community

This community is for those with school spirit and Appalachian pride! Students in this community may attend Appalachian sporting and other competitive events, participate in Homecoming activities, learn about Appalachian history and culture, and organize trips to other Appalachian events.

Academy of science

Did you enjoy a science class in high school? Have you thought about becoming a doctor or scientist some day? Students can strengthen their understanding of course material by participating in peer study groups for a wide variety of science courses. Regular floor programming provides an opportunity to experience the diversity of the sciences and to see real world applications. The goal of this project is to increase the number to students receiving baccalaureate degrees in established or emerging fields within science, technology, engineering, and mathematics (STEM). The program provides freshmen, sophomore, and transfer students in science and mathematics and high-school interns an opportunity to participate in research clusters under the supervision of a faculty member.

Do you like being outdoors and hiking, rafting, rock-climbing, camping, or caving? Do you want to take advantage of all the outdoor adventure opportunities near Appalachian State? The Outdoor Community is for students who want a unique academic and environmental learning adventure outside the confines of the Appalachian campus. Students in this community will gather regularly to learn how to not only survive but thrive in the outdoors. Regular outdoor trips through Outdoor Programs will be sponsored. Students in this community are also co-enrolled in 1-2 classes that link to outdoor recreation. No outdoor experience is necessary...only a desire to learn.

Housed in the LLC, the Language & Culture Community’s mission is “To create greater cultural awareness and exposure through active participation in an integrated living-learning community.” Through a close partnership with the Department of Foreign Languages & Literatures as well as International Programs, the community provides students with the opportunity to explore a variety of cultures (from Appalachian to Japanese, French, Spanish, Chinese and Russian) and to strengthen their language skills. There are many cultural programs to attend on the floor, on campus, and even outside of Boone!

living green Community

Community for future Educators

This learning community is for non-teaching fellow students who are preparing for a career in education and wish to live in a community with other future teachers. Students will have the opportunity to connect with faculty and current students in the Reich College of Education. Students will also participate in a variety of programs and activities that will improve their readiness for work in their chosen field.

This learning community is for students who are interested in environmental protection and sustainability and wish to support that cause by living in an environmentally responsible community. Students will enroll in a special section of the first year seminar related to this theme and have the opportunity to live in their lab. This community will be housed in Frank Residence Hall, which will be certified by the Leadership in Energy and Environmental Design (LEED) program. Students will also participate in and initiate activities that promote “green” living on campus and in the surrounding community. Students who are considering majors in Appropriate Technology or Environmental Policy and Planning, a minor in Sustainable Development , or a concentration in Environmental Science may be attracted to this community.

Transfer Community

living free Community

service & leadership Community

Do you want to develop your leadership skills and a personal philosophy of leadership? Do you have a heart for serving the community? The Leadership and Service Community, housed in Lovill Hall, is for students who believe that they have the potential to make a difference in the coming years. Students in this community will gather regularly to develop their leadership knowledge and skills in exciting and hands-on ways. Students may choose to be in a leadership and /or social change course. Faculty who teach on these topics will be intricately involved and assist students in making the most of their potential.

Students living in this community voluntarily agree not to have or use alcohol, tobacco, and/ or other controlled substances and agree not to create any disturbance on the floor while under the influence of alcohol or other controlled substances. The residents of this community will work to improve their personal wellness by participating in a variety of programs provided by other students, faculty, and staff and by agreeing to live substance free.

This learning community is designed to assist first-year fall semester transfer education majors to smoothly integrate into the Appalachian community by receiving academic and community support services often underutilized by transfer students. Members of the Community of Transfer Education Majors will have the opportunity to: participate in fun social events on campus, build relationships with other transfer students, receive academic support for education coursework, develop connection with the Appalachian community, learn how to access and use student support resources, explore and evaluate personal interest in careers in education, become involved on campus in clubs and student organizations, and develop and utilize a professional network both on and off-campus.

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Common Interest housing
What is Common Interest Housing? Similar to RLCs, Common Interest Housing is for a group of students who share a common interest and live together in a residence hall. Unlike RLCs, students living in Common Interest Housing do not take any courses together. Both meet for fun activities related to their shared interest.

No-Smoking Policy
ALL RESIDENCE HALLS ARE SMOKE-FREE. Smoking is prohibited in all public areas of all residence halls. These areas include elevators, kitchens, lobbies, bathrooms, hallways, stairwells and entrances. No smoking is permitted within 50 feet of any residence hall entrance, exit, window, or air intake system.

Primary Rights of Each Resident Include:
❏	 The right to read and study in one’s room free from unreasonable noise and similar distractions ❏	 The right to sleep in one’s own room ❏	 The right to secure one’s personal belongings ❏	 The right to access one’s room and suite facilities as one desires ❏	 The right to a clean environment in which to live

Quiet study Community

While all of our residence halls have quiet study hours each night, this community provides an environment that supports 7PM quiet hours each evening , seven days a week. This creates an atmosphere that is highly conducive to study and rest. Each resident agrees to abide by and maintain the increased quiet hours.

sophomore year Experience

Visitation/Escort Policy
The University permits visiting of guests in a student’s residence hall room at certain times and under certain conditions. A guest is defined as any person not assigned as a resident of your building. Hosts are responsible for the behavior of their guest(s) at all times and are required to escort him/her within the residence hall. Hosts are obligated to inform guests of all university and residence hall rules. Violations of polices may result in disciplinary action being taken against the host as well as the guest. ASU students who are found in violation in halls other than their own take on personal responsibility for their actions. Guests are permitted to visit in the residence halls provided the following conditions are met: ❏	 The residents of the room are agreeable to having the guests ❏	 The resident(s) are responsible for the behavior/actions of the guest ❏	 Guests may not bring alcohol into the residence hall. ❏			 Guests of the opposite gender may only use the bathroom(s) designated for their gender ❏			 Gender neutral bathrooms are located on the main floor of many residence halls. ❏ Though guests are permitted residents are responsible for any acts or activities that take place in their residence hall room ❏ Persons who are not residents may be asked to leave the hall, unless they are able to demonstrate that they are a guest of a resident carrying out University business. ❏ As a responsible roommate, it is not appropriate to engage in any activity that would deny your roommate access to the room.

This community is designed specifically to meet the needs of second-year students by creating programs that will help students build leadership skills, become better students, and prepare for a future career. Throughout the year, a collaborative team of Residence Life, Academic Advising, and Career counseling staff will provide activities, workshops, and mentoring opportunities for students who reside in this community.

For Safety and security purposes, Appalachian State University Police officers may patrol the hallways of residence halls.

The Department of Housing & Residence Life values a student’s right to have guests as long as this does not violate each roommate’s primary rights. All non-residents of a particular residence hall must be escorted by a current resident of that residence hall whenever present in the building. Students of either gender are also allowed access to hall staff as needed. Hall staff is allowed access to the entire building as necessary to perform their duties.

NOTE: The university reserves the right to change visitation options on the basis of student interests.

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Securing of Residential Buildings
Residents who use their ID card to gain access to the residence hall should not allow non-residents of their building to follow them through the open door. This practice of “tailgating” compromises the safety of all residents. Similarly, non-residents of a particular building should not follow a resident into the building. Residence hall doors are programmed to allow access to only residents of that building and entry by non-residents of a building not only compromises the safety of the building but violates the escort policy. Please use the phone at the main entrance to contact your escort/ host who must escort you in the building. Telephones are located at the main entrance doors of each residence hall. These phones have been provided to allow a guest the opportunity to contact his/her host.

BREAK ClOsINg POlICy

Unless students are notified otherwise, all residence halls will be closed during the Winter Break (between fall and spring semesters). When residence halls are closed for breaks, students will be required to vacate their rooms; belongings may remain in the rooms.

Housing Operations Services
INTERNET CONNECTION lAuNDRy
All residence halls have an Ethernet connection. Each room is equipped with one port per bed. Where we have centralized laundry rooms, card readers allow for the use of the Appalachian Express Account. Students must deposit money into their App Express Account to use this feature. Laundry machines in other areas are coin operated.

CABlE TElEvIsION

All residence hall rooms are equipped with a hookup for cable television service. The basic cable television line-up is active when the rooms are occupied. The charge for basic cable television service is built into the semester housing rate.

KITChEN fACIlITIEs

Most residence halls have kitchen facilities and microwaves. The location of cooking equipment varies per hall. MicroFridges® (Microwave/Refrigerator Combination Unit) are available for rent through the Department of Housing & Residence Life. For more MicroFridge® information please call (828) 262-4095. Microfridge® units are standard issue in the following residence halls: Appalachian Panhellenic Hall, Cannon, Doughton, Frank, Hoey, Living Learning Center, Lovill, Newland, and White.

TElEPhONE sERvICE

Telephone service will no longer be provided in the Residence Hall rooms (with the exception to Mountaineer Apartments). Students wishing to use the telephone line in the room will need to contact the Department of Housing & Residence Life to have the line reactivated. Students will be billed for the cost of reactivation.

ChANgE MAChINEs CAMPus MAIlBOXEs

Change machines are provided within some of the residence halls to provide students the opportunity to change dollar bills so they can utilize vending and laundry machines. For building location of change machines, see the RESIDENCE HALLS AT A GLANCE section.

New students’ post office boxes are assigned 1-2 days after they have registered for classes during an Orientation session. Appalachian PO Box combinations are issued to students when they present their student identification cards at the University Post Office’s Customer Service Window from 9:45 a.m. to 11:45 a.m. and from 2:00 p.m. to 4:00 p.m., Monday through Friday. This is the preferred method for sending items to students.

PARCEl DElIvERIEs

To ensure that students get the mail that is sent to them the following procedures should be followed: Items sent via Private Carrier (UPS, Fed-Ex, DHL): Items sent via US Postal Service Student’s Name Appalachian State University ASU Box XXXXX Boone, NC 28608

Student’s Name ASU, Res. Hall Street Address Phone # Boone, NC 28608.

*Residence Hall staff DO NOT accept packages for students. * The Department of Housing & Residence Life encourages using USPS to receive packages.

Over Assignment Policy
Demand for housing often requires that students be temporarily placed in overflow housing to residence halls. These temporary assignments are three people assigned to a two-person room (triple) and four students assigned to seminar rooms. Triples are placed in East and Justice halls because the room size is more accommodating to a third person. All students in a temporary triple will receive a refund at the rate of $15.00 per week (up to six weeks). The refund will be in the form of a credit to the student’s account. Seminar rooms in Belk, and Bowie halls are also used for temporary accommodations. These seminar rooms are the size of two standard residence hall rooms, but with no wall dividing the large space. Four students are assigned to each seminar room. The rooms also have internet, telephone, and cable television connections. Each group of four students can work with our staff to alter furniture distribution once they are in the room.

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PRIVATE ROOM REqUEST POlIcy
Private rooms are available only by written request and availability. No request will be considered until the 2nd week of the semester. Opportunity will be given first to those students that are without a roommate. A student must put the request in writing and submit to the Department of Housing & Residence Life. The rate for a private room in a traditional residence hall is one and a half times the normal room fee. If the student does not claim the room as private and pay the private room rate, then the Department of Housing & Residence Life reserves the right to consolidate students at any point during the academic year.

What about A Roommate?
We do our best to honor roommate requests. Students requesting to be roommates should complete the on-line housing application. You will need each other’s ASU username. If you do not have a preferred roommate, you may complete the roommate profile to select someone with similar interest. Roommate requests are based on space availability. All roommate requests must be made prior to July 1 for fall semester and prior to December 1 for spring semester. New incoming students cannot make building preferences. Students are placed at random by computer.

Room change Procedure
After the first two weeks of the semester, students may request a room change based on space availability. Students wishing to have a room change should go to their current Residence Director and acquire the paperwork to begin the process. Once the form is signed by the student and Residence Director, the form is taken to the Assignments Office, Room 319, John E. Thomas Hall. When the form is finalized, the student checks in to his/her new residence hall room within 48 hours and checks out of his/her current room within the same time frame. Failure to complete this procedure will result in disciplinary action. There are no additional charges incurred as a result of room changes to and from buildings within the same pricing tier.

Bring It Or leave It
FOR YOUR CONVENIENCE , YOU MAY WANT TO BRING:
❏ 	 One UL-approved electrical outlet strip with a circuit breaker (maximum 6 outlets per strip) ❏	 TV: Cable ready is most convenient. Local basic cable is wired to each room ❏	 Stereo/Radio/CD Player/Head phones ❏	 Carpet: Carpets being used in student rooms must not obstruct movement of the room door in any way. Using tape can damage floors. (Appalachian Heights, Appalachian Panhellenic Hall, Coltrane, Doughton, Gardner, Living and Learning Center, Newland, and Lovill and White Halls are carpeted) ❏	 Personal Computers: All residence halls have data port connections in the student rooms. Four of our residence halls (APH, Belk, East, and LLC) and several academic buildings have computer labs available for student use ❏	 Bookshelf (free standing) 	 ❏	 Trash Can ❏	 Bed Linens, Pillows, Blankets ❏	 ❏	 ❏	 Desk Lamp Free Standing Fan Dry-Erase Message Board ❏	 Alarm Clock

ThE FOllOWING ITEMs ARE Prohibited:
❏	 Candles/Incense ❏	 Extension cords or multiplug adapters ❏	 Any appliance exceeding 1200 watts ❏	 Power tools (i.e., drills, saws, sanders, etc.) ❏	 Refrigerators with internal dimensions larger than five cubic feet (each resident may have one small refrigerator) ❏	 Nails 		 ❏	 Air conditioners, ceiling fans, washing machines, freezers, or other high voltage equipment ❏	 Lofts (These are against University Housing regulations) ❏	 Pets other than fish (10 gallon tank limit) ❏	 Mopeds, motorbikes, motorcycles inside residence halls ❏	 Waterbeds, electric blankets, personal mattress ❏	 Cinder Blocks 	 	 	 ❏	 Guns, rifles, pistols, other firearms of any kind, dynamite cartridges, bombs, grenades, mines or powerful explosives (it is a felony to possess a weapon on campus) [N. C. G. S. §14-269.2(b) and (b1)]	 ❏	 BB guns (including airsoft guns), stun guns, air rifles and pistols (including paint guns), knives of any kind, slingshots, leaded canes, blackjacks, metallic knuckles, razors and razor blades (except solely for personal shaving), fireworks, or any sharp-pointed or edged instruments (except instructional supplies, unaltered nail files and clips and tools used solely for preparation of food, instruction, and maintenance) (See N. C. G. S. §14-269.2) ❏	 Hot plates, toaster ovens, deep fat fryers, George Foreman grills, electric grills, microwaves (University leased MicroFridges® are the only microwaves permitted in student rooms), open flames, combustibles, open coil appliances ❏	 Kerosene heaters or electric heaters, open flame self-igniting or explosive apparatus ❏	 Halogen lamps, lava lamps, or multi-light lamps with plastic shades ❏	 Coffee Makers/Toasters (unless in App Heights, Coffey & Winkler)

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Side of Campus # of Floors # of Residents M/F/Co-Ed Class Years Accessible (ADA) Elevator Laundry or Coin)
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West 4 296 co-ed So Jr Sr Yes Yes Both Yes No 909 sq ft 4 per apt Yes No Yes Private Yes Yes Yes

Off-Campus 6 260 women So Jr Sr Yes Yes Both No Yes varies 2 or 4 Yes Yes Yes Private Yes Yes Yes

West 5 172 women

West 9 288 co-ed

East 8 294 co-ed Fr So Jr Sr Yes Yes Both Yes Yes 15’10x12’ 2 No Yes Yes Common No Yes Yes

East 4 109 co-ed So Jr Sr No No Both Yes No 21’x11’6” 2, 3 or 4 Yes No No Private Yes by request No

West 9 292 co-ed Fr So Jr Sr Yes Yes Both Yes Yes 15’x10’ 2 No No No Common No Yes No

East 7 288 co-ed Fr So Jr Sr Yes Yes Both Yes Yes 12’x15’6” 2 No Yes Yes Common No Yes Yes

East 4 374 co-ed

West 9 290 co-ed

West 6 203 co-ed Fr So Jr Sr Yes Yes Both Yes Yes 15’9x11’8” 2 No Yes Yes Common Yes Yes Yes

West 9 292 co-ed

East 7 276 co-ed

West 4 320 Men Fr So Jr Sr No No Both Yes Yes 12’x17’6” 2 No No No Common No Yes Yes

West 4 312 co-ed Fr So Jr Sr Yes Yes Both Yes Yes 11’6”x12’5” 4 per suite Yes Yes Yes Private Yes Yes Yes

East 6 224 co-ed Fr So Jr Sr Yes Yes Both Yes Yes 15’x11’6” 2 No Yes Yes Common No Yes Yes

West 4 302 co-ed So Jr Sr Yes Yes Both Yes Yes 11’11”x15’2” 4 per suite Yes Yes Yes Private Yes Yes Yes

East 7 270 women Fr So Jr Sr Yes Yes Both Yes Yes 15’x11’6” 2 No Yes Yes Common No Yes Yes

West 10 128 co-ed So Jr Sr No Yes Both Yes Yes 14’6”x12’ 4 per apt Yes No No Private No Yes No

Fr So Jr Sr Fr So Jr Sr Yes Yes Coin Yes Yes 11’x14’16” 2 or 3 No No No Common Yes No No No Yes Both Yes Yes 16’6x10’ 2 No No No Common No No No

Fr So Jr Sr Fr So Jr Sr No No Coin Yes Yes 12’x17’ 2 No No No Common Yes (most) by request No No Yes Both Yes Yes 16’6x10’6” 2 No No No Common No No No

Fr So Jr Sr Fr So Jr Sr Yes Yes Both Yes Yes 15’x10’ 2 No No No Common No Yes No Yes Yes Both Yes Yes 15’x11’6” 2 No Yes Yes Common No Yes Yes

Security Screens Night Staff Room Size Persons per Room Suite/Apartment Microfridge* Air Conditioning Bathroom Sinks in Rooms 80” Mattress** Wireless Access

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2009–2010 RESIdENcE HAll lIcENSE cONTRAcT
PLEASE READ THIS DOCUMENT CAREFULLY
THIS AGREEMENT WHICH INCORPORATES BY REFERENCE ALL PROVISIONS OF THE FORGOING RESIDENCE HALL LICENSE CONTRACT BOOKLET, IS A BINDING LEGAL AGREEMENT. THIS AGREEMENT DETAILS A SET OF TERMS AND CONDITIONS THAT YOU, THE STUDENT, MUST FOLLOW. ADDITIONALLY, THIS LICENSE CONTRACT GIVES THE STUDENT PERMISSION TO USE HOUSING SPACE AND ONCE AN ASSIGNMENT IS POSSIBLE, IS A GUARANTEE OF A SPACE (SUBJECT TO REASSIGNMENT) IN A RESIDENCE HALL ON CAMPUS. THIS LICENSE CONTRACT IS FOR BOTH SEMESTERS OF THE ACADEMIC YEAR. I. Contract Period: This contract obligates the student to live in the residence hall as a secondary, temporary residence as long as the student is enrolled for the entire academic year (fall and spring semesters). The room is to be vacated no later than 24 hours after your last examination or 6 p.m. when residence halls close. If the student enters into this contract for the spring semester only, the student is obligated to perform on this contract through the final closing of the residence halls for the spring semester. The opening and closing of the residence halls will follow the University academic calendar in accordance with a schedule published and approved by the Chancellor. The University reserves the right to modify this schedule in accordance with officially announced changes in the University calendar. Unless notified otherwise, residence halls will be closed during the Winter Break (between fall and spring semesters). When residence halls are closed for breaks, students will be required to vacate their rooms; belongings may remain in the rooms. II. Residence Halls Covered By This Contract: All residence halls are covered by this contract. III. Eligibility: To qualify for on-campus housing a student must be currently enrolled, be a full-time degree seeking student and have paid all applicable charges related to on-campus housing. If a student falls below full-time student status, s/he may be asked to petition Housing & Residence Life to remain on campus. Petitions will be decided upon on a case-by-case basis. Dropping below full-time status will not automatically release a student from this contract. IV. Renewal Option: This contract is only for the term(s) indicated. Creation of any license contracts for future academic years is contingent upon space availability and approval of a new application according to the procedures published by the Department of Housing & Residence Life. V. Acceptance Of This Contract: All new incoming students (freshmen) are required to live in the residence halls unless an exception is granted by the Department of Housing & Residence Life. Exceptions include those students living with parents or guardians within a reasonable commuting distance, married students, students who are single parents or students who are military veterans. Students who fall into one of these categories of exempt status and who request an assignment are bound by the contract once an assignment has been made. All students wishing to live in a residence hall must read and sign this document and return the Residence Hall License Contract. The signature of the student on his/ her license contract/application signifies that the student has read the contract and agrees to abide by all conditions, terms and policies specified in this contract and Code of Student Conduct & Academic Integrity, binds the student to this contract upon acceptance by the Department of Housing & Residence Life. VI. A. Hall Assignment: New incoming freshmen are guaranteed oncampus housing and are required to live on campus. Space for freshmen is reserved. Returning students have the opportunity to reapply for housing during February for the following semester. Transfer students are assigned next, if space is available (see Who Receives Housing Section pg. 3). Finally, returning students who applied late and did not meet published deadlines and off-campus students who want campus housing are placed in any remaining available space. When all vacancies are filled, a waiting list is established on the basis of the date a student’s application is received by the Department of Housing & Residence Life. B. Occupancy: A room must be occupied only by the person(s) properly assigned to the room. Occupancy is defined by issuance by the Department of Housing & Residence Life of a key to the student for a specified room and does not require actual physical presence by the student and his/her possessions. Students must present a picture ID when they check into a residence hall room. Room assignments are not transferable and occupancy by a student or other person without authorization from the Department of Housing & Residence Life is not permitted. Room changes are not permitted during the first two weeks of classes of fall and spring semesters. This freeze period allows the Department of Housing & Residence Life to identify no-shows and stabilize occupancy records. An opportunity to change rooms will begin approximately two weeks after the beginning of the semester. If a student completes an unauthorized room change, that student will be required to return to his/her originally assigned space; he/she may be denied the opportunity to participate in any other room changes for the academic year and will be assessed a $25 administrative charge. C. Consolidations: If vacancies exist in a residence hall within the same floor to which a student is assigned, residents without roommates may be required to move in together (consolidate). The Department of Housing & Residence Life may assign, re-assign, and adjust the occupancy of rooms at any time. D. Non-Discrimination Policy: The University prohibits discrimination on the basis of religion, race, age, sex, veteran status, color, disability, sexual orientation or national origin in the licensing of rooms and in the assignment of persons as roommates. VII. License Fee: The term of this contract is two semesters unless this contract is expressly approved by the Director of Housing & Residence Life or his/her designee for the spring semester only. The license fee is paid on a semester basis. A payment plan is available through the University Business Affairs Office. If a student requests single occupancy of a room, and it is available, the fee for this space is computed at a rate of one and one-half the cost of a regular space. 2009-2010 Housing Rates Standard (all other halls not listed below) Newland/LLC/Doughton/White/Lovill/ Hoey/Cannon/Frank Appalachian Heights Appalachian Panhellenic Hall Winkler (Private Bedrooms) Per Year $3,500.00 $3,800.00 $3,900.00 $4,400.00 $5,050.00

Advance Housing Payments for New Students: New incoming freshmen and transfer students must pay a non-refundable advance payment to reserve a space in a residence hall. Thus, when the Department of Housing & Residence Life is unable to make an on-campus housing assignment for a transfer applicant on or before July 15, then the advance payment will be applied to the student’s account. This nonrefundable advance housing payment is in addition to the non-refundable advance payment required for tuition. The balance of payment for the residence hall housing fee is due at the beginning of each semester of occupancy. For new students requesting a room in the spring semester, the housing fee consists of one payment in full made at the beginning of the semester.

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Housing Payments for Continuing Students: Students who are continuing at the University after the first year may request on-campus housing under the conditions specified in this contract. All housing fees for the initial semester of occupancy are billed to the student at the same time he or she receives a statement of tuition and other fees. In all cases, students are required to have their housing fees paid no later than the first day of registration for each semester in which they will occupy a residence hall room. 2009-2010 Meal Options: As a condition of living in a University residence hall, students are required to participate in one of the University’s meal options each semester. Residents of Appalachian Heights are exempt from this requirement. The four options the University has available are as follows:
Low Standard High Super $820.00/semester $1,030.00/semester $1,190.00/semester $1,450.00/semester

B. Appliances/Equipment: Residence halls have varying design and construction. The University reserves the right to impose reasonable requirements with respect to the use of appliances or equipment in the residence halls. Some examples of items NOT permitted in the residence halls are listed below; however, this list is not all-inclusive. 1. 2.		 3. 4. 5. 6. 7. 8. 9. Extension cords and multiplug adapters Any appliance exceeding 1200 watts Power tools (i.e., drills, saws, sanders, etc.) Refrigerators with internal dimensions larger than 5.0 cubic feet (each resident may have one small refrigerator) Nails Air conditioners, ceiling fans, washing machines, freezers, or other high voltage equipment Lofts (These are against University Housing regulations) Pets other than fish (10 gallon tank limit) Guns, rifles, pistols, other firearms of any kind, dynamite cartridges, bombs, grenades, mines or powerful explosives (it is a felony to possess a weapon on campus) [N. C. G. S. §14-269.2(b) and (b1)] BB guns (including airsoft guns), stun guns, air rifles and pistols (including paint guns), knives of any kind, slingshots, leaded canes, blackjacks, metallic knuckles, razors and razor blades (except solely for personal shaving), fireworks, or any sharp-pointed or edged instruments (except instructional supplies, unaltered nail files and clips and tools used solely for preparation of food, instruction, and maintenance) (See N. C. G. S. §14-269.2) Mopeds, motorbikes, motorcycles Waterbeds, electric blankets, personal mattress Hot plates, toaster ovens, deep fat fryers, George Foreman Grills, electric grills, microwaves (University leased MicroFridges® are the only microwaves permitted in student rooms), lit open flames (candles/incense), combustibles, open coil appliances, coffee pots Kerosene heaters or electric heaters, open flame self-igniting or explosive apparatus Halogen lamps, lava lamps, and multi-light lamps with plastic shades Candles/Incense Toasters (unless in kitchen area) Coffee Makers (unless in kitchen area) Cinder Blocks

Freshmen must choose the Standard or High meal option. The Low Option is available to all but first-year freshmen. All meal options are based on an a la carte service (priced separately) so that students have control over spending. Individual meal patterns will determine the most appropriate option for each student. Meal accounts may be used in all Appalachian Food Service operations, University vending machines, The Market, and Crossroads Coffeehouse. If a student does not select one of these meal options, he or she will be charged for the standard meal option. The cost for the meal option is in addition to the fee charged for living in a residence hall. The University reserves the right to alter the charge for a residence hall room or the cost of a meal option from year to year upon approval by authorized University officials and with notification in appropriate University publications. Refund Policy: (See section XVIII for information about refunds.) VIII. Residence Hall Facilities Policies: The residence halls are considered private property, reserved for the exclusive use of resident students, invited guests and authorized University personnel. Residents are responsible for abiding by all University and residence hall policies and for informing their invited guests of said policies. Residents are held responsible for the behavior of their guests and all activities originating from their assigned rooms. Violations of any of the provisions in this license contract or those outlined in the Student Handbook ( located at www.csil.appstate.edu), the Code of Student Conduct, (located at www.studentconduct.appstate.edu), or other official University policies, all of which documents are incorporated herein by reference, will be considered a violation of the license contract, may be referred to appropriate University personnel for disciplinary action, and also may be referred to law enforcement officers for investigation and prosecution under applicable criminal laws. A. Student Rooms/Furnishings: (1) Any room furnishing added by a student must be free standing. (2) No part of one’s personal furnishings may be attached, wedged or secured in any manner to the ceiling, floor, or walls of the room. (3) No item may be located so as to obstruct direct access to the door or windows so that evacuation is hindered. (4) No room furnishings may be altered from their intended design or removed from the room by the student or his/her guest(s). (5) No bed lofts are permitted. (6) No common area furniture may be taken from the lounges or other areas and placed in student rooms or moved to other locations. (7) No personal property may be stored in a public area (lobby, lounge, bath, etc. (8) Residents may not perform or modify their own repairs of residence hall furnishings or equipment.

10.

11. 12. 13.

14. 15. 16. 17. 18. 19.

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C. Inspections: Health and Safety: Inspections are done twice each semester by Department of Housing & Residence Life staff. The Department of Housing & Residence Life will notify the students 48 hours in advance of the inspections. The staff is looking for violations using mandatory guidelines set by Appalachian State University. Some examples are: improper appliances, improper cinder block usage, 13 sq. ft. wall coverage, and unsanitary conditions, etc. If violations exist, they are documented and appropriate actions will be taken and/or charges will be assessed to the student’s account. Housing & Residence Life staff do have the right to enter rooms without residents present for these inspections. Extension Cords/Surge Protectors: Only “power strips” that meet the following specifications are to be used: UL approved, maximum 6 outlets, heavy duty cord, 15 AMP rating with attached circuit breaker switch. Note: The use of drop cords, extension cords, or “power strips” are prohibited in lounge areas, corridors, or other open areas. Other safety measures to follow include: 1. Adapter plug ends should not be used at any time. 2. Electrical cords should be checked periodically. Replace frayed, worn plug ends or cords as needed. Look for UL ratings on all appliances prior to use. 3. “Power strips” should not be used in conjunction with portable refrigerators. All refrigerators should be plugged into the wall. 4. Keep approved “power strips” away from primary travel areas within residence hall rooms. 5. Light strings cannot touch metal frames. Kitchen and Bath: Inspections are done once each semester to determine a consistent standard of cleanliness using mandatory guidelines set by Appalachian State University. The Department of Housing & Residence Life will notify students at least two weeks prior to the inspection. If areas affected do not pass inspection, notice will be left and students will have two weeks to re-clean area(s). At that time, the Housing Staff will conduct a second inspection. If affected areas do not pass the second inspection, Housekeeping Staff will clean and the student’s account will be charged accordingly. Staff does have the right to enter areas for inspection with or without the student being present. Buildings affected by these inspections are: Appalachian Heights, Appalachian Panhellenic Hall, Coffey Hall, LLC, Newland Hall, and Winkler Hall. D. Cinder Blocks/Bunk Bed Extenders/Bunked Beds: The use of cinder blocks is prohibited in all residence halls. The use of bed extenders, bed risers, and other similar rigid devices in residence hall rooms to raise frames in order to create additional storage space for personal belongings is permitted under the following circumstances. For all halls: maximum rising of bed is 8”. Bed risers may not be used on bunked beds. Also note that bed risers cannot be used in Doughton, Hoey, LLC, Lovill, White, Winkler, Cannon, and Frank Halls. In addition, students accept liability for any/all damages to persons (including themselves), and property (personal and university) as a result of the use of said devices.. E. Pets: Possession of pets of any kind in any University hall is prohibited, with the exception of animals biologically classified as osteichthyes that are maintained in a ten-gallon or less fish tank. IX. Community Policies: Because the residence halls comprise a unique community living situation, policies that provide for the health, safety and security needs of all residents are a necessity. These policies foster a cooperative living environment and prohibit behaviors which adversely affect the residence hall community. A. Rights of Others: To maintain the academic atmosphere of the residence halls, students are expected to conduct themselves in a considerate manner with regard to the rights, safety and needs of others. Conduct such as abusive behavior and/or harassment of another person may constitute a violation of the Code of Student Conduct and/or may be considered “hazing” under North Carolina General Statutes §14-36. Students are expected to recognize and respect the authority of University staff and to comply with directives made in the performance of their duties. B. Fire Safety and Other Safety Issues: (1) Fire fighting, detection, and alarm equipment is provided for the protection of all residents. Misuse of or tampering with this equipment is a violation of University regulations and state criminal statutes, and may result in any one or a combination of the following: immediate termination of this license contract, University disciplinary action, and criminal fines and/or imprisonment. (2) Students are required by state

law to evacuate a residence hall when a fire alarm is activated or during other emergencies. At no time will posting be permitted in emergency exit avenues (stairwells, exit routes/signs, elevators, exit doors). (3) No objects are to be thrown or dropped from balconies, roofs, window blinds, or windows. (4) No objects may be hung from the ceiling. (5) No more than 13 sq. ft. of each wall per residence room may be covered. Non-combustible, non-flammable or flame retardant materials should be utilized if possible. If combustible materials are used, the quantity of decorations placed int he lounge area must not exceed 10% of any individual wall or area. Paper, plastic, cloth or other combustible materials in excess of the 10% allowance may not be used to cover/drape any area. Please note that the following decorative materials will not be permitted: cotton batting, dry/cut vegetation, moss, straw, hay, vines, leaves, twigs, or other similar materials. Decorative light sets should not be anchored/taped or allowed to touch metal items such as window or door frames. Cords may not be run through doorways, under doors, or across hallways. Decorative light sets or other electrical items should be unplugged whenever the area is unattended. (6) Propping open corridor or stairway fire/smoke doors, opening a secured outside door of a residence hall to allow access to a non-resident, improperly using or vandalizing elevators or circumventing other safety or security measures is prohibited. (7) Threats or acts of bodily harm are prohibited. (8) Blocking or obstructing corridors, breezeways or stairways is prohibited. (9) Unauthorized entry into an elevator shaft and/or riding on top of an elevator car is prohibited. (10) Eight people maximum occupancy per traditional residence hall room, eleven people per suite/apartment, ten per suite/apartment in Appalachian Panhellenic Hall. (11) All outdoor/ indoor sport activities are prohibited in the residence halls including but not limited to throwing Frisbee’s, in-line skating, etc. Sprinkler systems are for the students safety. Do NOT use the sprinkler head to hang ANYTHING, including a clothes hanger. Doing so will break the sensor mechanism causing the fire alarm to activate and water to disperse throughout the area. A student responsible for activating the fire alarm system by breaking the sensor or otherwise, cannot hold Appalachian State University liable for any related damages. The student could be charged for any and all damages. Sprinkler heads are recognized by a yellow warning sticker placed next to the sprinkler head. For safety and security purposes, Appalachian State University police officers may patrol the hallways of residence halls. C. Alcohol: In accordance with State law and University regulations, only persons 21 years of age or older are permitted to consume alcoholic beverages in their own residence hall rooms or in residence hall rooms where they are invited guests of residents 21 years of age and over. It is also unlawful for any person to buy alcoholic beverages for or furnish them for any purpose to anyone under the legal drinking age. Residence hall rooms are the only places on campus (other than officially designated public areas) where persons of legal drinking age are permitted to possess or consume alcoholic beverages. Open containers in public areas (hallways, sidewalks, bathrooms, lobbies, etc) are not permitted. The public display of open alcoholic beverages is not permitted on University property unless otherwise approved in writing by the University. Common containers and/or paraphernalia including, but not limited to, kegs, beer balls, beerpongs, and funnels are not permitted on University property. Alcohol is not permitted in the Appalachian Panhellenic Hall. Alcoholic beverage container collections are not permitted in residence hall rooms. Excessive drinking and intoxication will not be tolerated. Members of the University community will be held fully responsible for their behavior while under the influence of alcohol. Sanctions for alcohol related offenses include: parental notification, fees, alcohol education courses, general or specific probation, and/or suspension. Loss of control due to intoxication in no way excuses or justifies violation of state law, University regulations, or the rights of others. If students are 21 years of age, they may have no more than (12) 12-ounce containers of beer, or (2) 750ml bottles of wine, or 750ml of liquor. If quantities larger than this are found in any room they will be subject to confiscation. D. Drugs: The University prohibits the manufacturing, possessing, selling, transmitting, or using any illegal drug, controlled substances, or drug paraphernalia on University premises or at University sponsored

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events. The University prohibits participation in or being an accessory to any of the above acts. University staff and the University Police Department strictly enforce this provision. Students found in violation risk expulsion or suspension from the university, parental notification, drug testing, fees and educational sanctions. Please refer to the Code of Student Conduct to read the full regulations and sanctions for violations. E. Smoking: A SMOKE-FREE LIVING ENVIRONMENT IS AVAILABLE IN ALL RESIDENCE HALLS. Smoking is prohibited in all residence halls. These areas include elevators, kitchens, lobbies, bathrooms, hallways, stairwells and entrances. No smoking is permitted within (50) feet of any residence hall entrance, exit, window, or air intake system. F. Quiet and Courtesy Hours: (Sunday–Thursday 10pm-8am, Friday–Saturday midnight-10am). Students shall observe and respect the rights of other students occupying University housing. Students will avoid excessive noise levels and will observe quiet hours for study established in each residence hall. All persons who are present in the residence halls will observe quiet hours as designated by each residence hall. At all times, residents need to be considerate of others’ needs and respect the rights of others by being aware of the noise level on the hall. At no time should there be an excessive amount of noise that will disrupt others. As an informal rule, noise that can be heard beyond two doors down from your room is likely excessive and potentially bothering other residents in the building. Beginning with the evening prior to reading day through the conclusion of examinations, 24-hour quiet hours will be in effect. Violations of the quiet-hour policy may result in a referral to the Office of Student Conduct. G. Visitation: The University permits visitation of guests in a student’s residence hall room at certain times and under certain conditions. All non-residents of a particular residence hall must be escorted by a current resident of that residence hall whenever present in the building. Guests are permitted if the residents of the room are agreeable to having guests. Students of either gender are allowed access to the kitchen areas in their building of residency, even if those areas are on floors occupied by the opposite gender. Students of either gender are also allowed access to hall staff as needed. Hosts of unescorted residents may be held responsible for their unescorted guest’s conduct. Guests must be escorted into and out of the building. The host must remain with the guest at all times while in rooms, public areas, TV lounges, hallways, etc. Residents are responsible for any acts or activities that take place in their residence hall room. See the guest policy for further information about the residents responsibilities as a host. Hall staff is allowed access to the entire building as necessary to perform their duties. 	 ❏	 The residents of the room must agree to having the guests. ❏	 The resident(s) are responsible for the behavior/actions of the guest. ❏	 Guests must be escorted at all times! ❏	 Guests, regardless of age, may not bring alcoholic beverages into residence halls. ❏			 Guests of the opposite gender may only use the bathroom(s) designated for their gender. ❏ Residents are responsible for any acts or activities that take place in their residence hall room. ❏ Persons who are not residents may be asked to leave the hall, unless they are able to demonstrate that they are guests of residents or are carrying out University business. 	 ❏ As a responsible roommate, it is not appropriate to engage in any activity that would deny your roommate access to the room. H. Solicitation Policy: To protect the privacy, safety, and time of on-campus residents, door-to-door solicitation in the residence halls is prohibited. Individuals selling items door-to-door in the halls are violating University regulations. For the safety of fellow residents and their belongings, please immediately report anyone soliciting in the halls to a Residence Life staff member or the University Police. Specific policies and procedures regarding appropriate solicitation are available through the Center for Student Involvement and Leadership. No nonUniversity solicitation is allowed in the residence halls. No student may operate a business or other commercial enterprise from his or her residence hall room or any other part of the campus without express written consent of the University.

I. Posting Information: ❏ Posting of information by individuals other than the staff of the residence hall or employees of Housing & Residence Life is prohibited. ❏ Students, student organizations, and other University affiliated groups wishing to post or distribute free printed material in the residence halls should contact Housing & Residence Life at 262-2160 or 321 John E. Thomas Hall. ❏ Distribution of commercial materials and materials from non-ASU affiliated groups or individuals is not permitted in residence halls. ❏ All printed material distributed must bear the name of the organization or individual on whose behalf the material is being distributed. ❏ At no time will posting be permitted in emergency exit avenues (stairwells, exit routes/signs, elevators, exit doors). ❏ All Fire Alarm equipment (pull stations, extinguishers, smoke/ heat detectors, etc.) must remain clear/visible and accessible at all times. J. Distribution of Literature: The University distinguishes between free printed material, the primary purpose of which is to inform or educate members of the university community, and printed material that is primarily commercial. The University reserves the right to limit or deny the distribution of material that is primarily commercial or is in some other way designed to solicit the purchase of goods, services or real property. K. Other: The living and studying conditions at an educational institution are unique and must be adjusted from time to time for the mutual benefit of the University and all of its students. Therefore, the Department of Housing & Residence Life may make changes in official administrative policies as deemed necessary in the interest of health, safety, discipline of students or University employees, or for educational purposes. Students are expected to abide by such changes in policies. Campus policies and regulations are published in the Student Handbook, which can be located at www.csil.appstate.edu. All students are encouraged and may be required to complete a roommate contract. L. Paint Policy: Painting and/or decorating of the halls (inside or outside the building) is not permitted. Common area murals are allowed with prior approval and proper documentation (see HRL building staff). M. Trash/Recycling: Improperly disposed of trash is a nuisance for other residents and housekeeping staff. All trash and recycling materials should be disposed of in appropriately marked containers located on the exterior of the building. Personal trash should not be placed in bathroom, lobby, or kitchen trash cans. Residents should dispose of their trash in interior/exterior dumpsters on a regular basis to avoid creating a health hazard. Large items (carpet, cinder blocks, etc.) should be removed directly to the dumpster. Failure to dispose of your trash properly will result in addition of a service fee to your student account. X. Maintenance and Housekeeping: Requests by students for repairs to residence hall furnishings and equipment must be made on-line (www. housing.appstate.edu). Repair requests will either be forwarded to the Physical Plant or assigned to the Department of Housing & Residence Life staff. The Department of Housing & Residence Life has responsibility for determining the completion dates, costs and necessity of the repairs. The student shall maintain assigned space in an orderly, safe, and sanitary condition. University personnel provide housekeeping services in common areas such as lounges, hallways, and bathrooms. Maintenance services will be reduced during University holidays and prolonged vacations. XI. Damage Charges: Students are responsible for loss of, or damage to furnishings or equipment in the residence hall room to which they are assigned. Students will be billed for the replacement or repair of any University property they damage or lose. At the time a student occupies a room, a check-in/out form must be completed. This form indicates student responsibility for the room condition, furnishings, and room key. It includes an inspection report which must be checked and signed by both the occupant and a staff member upon moving into the room and checking out. Any damages (beyond normal wear and tear) upon check-out will be charged to

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the student. Students who officially withdraw are expected to vacate rooms, remove all personal belongings from rooms, and be officially checked out by the Residence Director or Resident Assistant within 24 hours. Removal of window screens is prohibited. Removal of screens will result in applicable charges (minimum charge is $45.00) to cover labor, materials, etc. This may also result in the student being referred to the Office of Student Conduct for disciplinary action. XII. Keys: Students are issued keys at the time of occupancy at no charge. If a key is lost, the student’s account is billed for a lock recombination or replacement. When a room is vacated, it is the responsibility of each student to turn in the key to the Residence Director or Resident Assistant and see that the check-out form is reviewed. If a room key is not returned by the resident, it is considered an improper check-out, and a door lock recombination or replacement will automatically be made for security reasons. Room keys must be turned in within 24 hours following completion of withdrawal procedures from the University. It is the responsibility of residents to keep their keys with them at all times. It is not the responsibility of the residence hall staff to unlock doors. If the staff must unlock a student’s room for him/her, the student may be assessed an administrative fee of not more than $5.00 each time after the third lock-out. XIII. Right of Entry/Search and Seizure Policy: Authorized personnel of Appalachian State University have the right to enter and search a student’s room for safety, health and other administrative reasons related to the University’s educational mission. Room entry will be made to make physical repairs or undertake other actions to eliminate conditions that pose a threat to health and welfare of students; to make emergency repairs to prevent damage to the property of the student or the University; to make routine custodial or maintenance corrections; to provide services which may be part of a student’s lease agreement; to investigate in circumstances that provide cause to believe one or more residents’ safety or welfare is in jeopardy; or to investigate when the resident(s) may be unable to respond to a request to enter. Please refer to www.csil.appstate.edu and click on the Student Handbook link for the full policy statement. XIV. Confiscation Policy: If an item that violates the Housing and Residence Life Housing Contract or Code of Conduct is found in a student’s residence hall room, that student will be documented. If this item is not removed and found in any subsequent visits to the room during that academic year, the item will be confiscated. This item will be stored at the Housing and Residence Life warehouse for 30 days from the date of confiscation, and if it is not claimed, by the 30th day, it will be disposed of without further notification. If drugs, weapons, alcohol, or other evidence of crime are found in a student’s room, the incident will be documented and reported and the ASU Police will be involved as necessary. Residence Life staff will not confiscate drugs, drug paraphernalia, alcohol and/or weapons. XV. Liability: The student or other party to this contract shall indemnify and hold harmless Appalachian State University and its Trustees, agents and employees from all liabilities, losses, costs, damages, claims or causes of action of any kind or nature whatsoever, and expenses, including attorneys’ fees, arising or claimed to have arisen out of any injuries or damages received or sustained by the student as a result of negligence on the part of Appalachian State University Trustees, agents or employees, in the execution, performance or enforcement of this agreement, and any injuries or damages received or sustained by any third person as a result of any intentional or negligent acts or omissions on the part of the student, whether any such injuries or losses occur in residence hall rooms, public areas, or elsewhere on the campus. *The student is encouraged to carry insurance of the student’s choice for protection against such losses and claims. XVI. Utilities: The license fee charged under this contract includes the following utilities: electricity, sewer, water, local telephone service (each room has one telephone outlet and a permanent telephone number is assigned to each residence hall room), and basic cable TV service. Residents shall use utilities in a conservative, economic and efficient manner. Failure of utility services will not render the University liable for inconvenience to residents or damage to property, nor abatement of license fee owed, nor relieve residents of obligations under this contract. Utility services may be reduced or cut

off during prolonged vacation periods and at other times in the interest of energy conservation or maintenance and safety. XVII. Contract Termination By The University: Upon reasonable notice and for good cause, the University reserves the right to terminate this contract at any time. Examples of good cause include, but are not limited to: 1) failure to make payment of required charges by announced deadlines; 2) a change in student status, including academic or disciplinary suspension; 3) failure to comply with state or federal laws, residence hall policies and regulations, or rules and regulations adopted by Appalachian State University or the University of North Carolina; 4) repeated failure to keep a roommate in a double or triple room; and 5) failure to remain enrolled in courses at the University. Failure to occupy the assigned space before the established deadlines for each semester or abandonment of the space by the resident may result in the termination of this contract by the Department of Housing & Residence Life. Should this contract be terminated, the student will be required to vacate the residence hall within 24 hours unless special permission, in writing, has been obtained from the Department of Housing & Residence Life. The student shall remain liable for all charges assessed during the term of this agreement. In the event the student does not vacate within the allowed time period, any property of the student remaining in the residence hall room or building may be treated as abandoned property or stored and held under limited access. All charges for removal, disposal and storage will be assessed to the student. XVIII. Contract Termination By the Student: If a student withdraws or leaves the University and doesn’t properly check-out, the University will assess in a $35 charge for resulting administrative costs. Additional costs may be assessed for a lock recombination or replacement. Third party cancellations processed through another University office are not valid. The student must contact the Department of Housing & Residence Life directly to terminate his/her housing contract. If a student withdraws or leaves the University without taking his/her belongings, the Residence Director will box up the belongings. The belongings will be stored for 30 days, at the end of the 30 days, the belongings will be disposed of. The student will be charged a fee for the storage of these items and for the labor it took to box up all items. If you have questions call (828) 262-2160.

The University shall bill a student for full residence hall room charges for the performance of this License Contract if he/she fails to notify the University of the intent to cancel this License Contract prior to the dates specified in applicable University policies or notices if s/ he is enrolled at the University during any term mentioned under this contract.

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CONTRACT RElEAsEs
XVIII. Cancellation of License Contract: A. Freshman Students: Once the advance housing payment has been made to the University it becomes non-refundable. If a student decides not to attend Appalachian after the non-refundable advance housing payment has been made, then the student should inform the Department of Housing & Residence Life to cancel his/her assignment. B. Transfer Students: Once the advance housing payment has been made to the University, it becomes non-refundable. The Department of Housing & Residence Life recognizes that transfer students are not guaranteed an assignment. Thus, when the Department of Housing & Residence Life is unable to make an on-campus housing assignment by July 15, the advance payment will be applied to the student’s account for payment of tuition or other charges. C. Continuing Students/Housing Fees: Appalachian State University is incurring an administrative expense to hold a space for a student. If a returning student cancels their License Contract, their student account will be charged $250 to cover administrative costs. If a returning student cancels after July 1, the student is liable for the entire amount of housing charges for the fall semester. Because this License Contract is for an academic year (fall and spring semesters), students who are residents in the fall semester are liable and expected to continue to occupy rooms in the spring semester. D. Cancellation After Occupancy is Scheduled to Begin: Cancellation after occupancy is scheduled to begin, except for students officially withdrawing from the University, will result in the continuation of the full housing charge. The University refund schedule (refer to the applicable General Bulletin) will apply for official withdrawals. E. Cancellation of Meal Options: No refund will be issued for the cancellation of a meal option, except for students officially withdrawing from the University. Refer to the applicable General Bulletin for the refund schedule. XIX: Students Requesting Housing for Spring Semester Only: If the Department of Housing & Residence Life does not receive written notification to cancel the student’s License Contract prior to December 1, the University will hold the student liable for the advance payment. If a space has already been assigned and the student remains enrolled at the University, the student will be expected to perform on this contract by occupying the room to which the student has been assigned. The University acknowledges that after the deadline dates (July 1 for students requesting housing for the academic year and December 1 for students requesting housing for spring semester only), the student who has been assigned a room will occupy that room. On this basis, the University denies other students the opportunity to live in the space assigned to that student. Withdrawal, whether initiated by the student or University officials, shall constitute automatic cancellation of this agreement. XX. Exceptions to Any Provision of This Contract: A student may request an exception to any provision of this contract and/or may appeal any fee charged by the Department of Housing & Residence Life. To request an exception, the student should submit a written petition to the Director of Housing & Residence Life or his/her designee explaining the reason(s) for the request. Reasons for being released from the License Contract include graduation, withdrawal, marriage, or student teaching/internship outside Watauga County. Forms are available in the Department of Housing & Residence Life for requesting the aforementioned exceptions. XXI. Entire Contract: This agreement incorporates the policies and provisions of the booklet entitled “Appalachian State University Residence Hall Licence Contract”, contains the entire contract between the parties with respect to the subject matter hereof, and each party acknowledges that neither has made (either directly or through any agent or representative) any representations or agreements in connection with this contract not specifically set forth herein. No modification of this contract will be enforceable unless reduced to writing and signed by both the student (or parent or guardian, if the student is under the age of 18 years) and the Director of Housing & Residence Life or his/her designee.

The State of North Carolina requires, by statute, a record of immunizations for every student enrolled at Appalachian State University. Failure to provide an acceptable record of immunizations will result in being administratively withdrawn.

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IMPORTANT campus Telephone Numbers
Admissions APPCARD/Meal Card Night Star Program (828) 262-2120 (828) 262-6141 (828) 262-2161 MicroFridge® Rentals Registrar’s Office (828) 262-4095 (828) 262-2050

Residential Learning Communitites (828) 262-2160 Student Accounts (Cashier’s) Traffic/Parking Visitors Center (Campus Tours) Watauga Global Village University Police (828) 262-2113 (828) 262-2878 (828) 262-2179 (828) 262-3177 (828) 262-2150

Residence Hall Association (CHA) and National Residence Hall Honorary (NRHH) (828) 262-7591 Department of Housing & Residence Life (828) 262-2160/2278 Financial Aid Food Services Health Services Heltzer Honors Program Housing Assignments (828) 262-2190 (828) 262-3061 (828) 262-3100 (828) 262-2083 (828) 262-6111

_______________________________________ _______________________________________ _______________________________________

Installment Payment Plan (IPP) (828) 262-2113 Laundry (Mac-Gray) Orientation Office Post Office 1 (800) MAC-GRAY (828) 262-3870 (828) 262-2242

Appalachian State University is committed to equality of educational opportunity and does not discriminate against applicants, students or employees on the basis of race, color, national origin, religion, gender, age, disability or sexual orientation. Appalachian also actively promotes diversity among students and employees. 3,500 copies of this public document were printed at a cost of $2,535.32, or .72 cents per copy.

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