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KENT STATE UNIVERSITY BOARD OF TRUSTEES MEETING April 5, 2006 Urban Conference Room – 1:00 p.m. Board Members Present KSU Executive Officers Present James M. Biggar Carol A. Cartwright, President R. Douglas Cowan, Chair Paul L. Gaston, Provost Sandra W. Harbrecht, Vice Chair Patricia A. Book Patrick S. Mullin David K. Creamer Jane Murphy Timken Harold D. Goldsmith Brian D. Tucker Edward G. Mahon Jacqueline F. Woods Carolyn D. Pizzuto Erin E. Kleman Kathy L. Stafford Kimberly L. Thompson Charlene K. Reed, Secretary The Board of Trustees of Kent State University convened in regular session in the Urban Conference Room on Wednesday, April 5, 2006, the date duly established for said meeting. CALL TO ORDER AND ROLL CALL Chairperson R. Douglas Cowan called the meeting to order at 1:00 p.m. Board Secretary Charlene Reed called the roll. A quorum was present. Mr. Cowan welcomed James M. Biggar, who was reappointed to the Board replacing the late James Schubert. PROOF OF NOTICE Mr. Cowan announced that public notification of the meeting had been accomplished pursuant to provisions of Chapter 121.22(F) of the Ohio Revised Code and of the Kent State University Constitution and Bylaws. ACADEMIC PRESENTATION Provost Gaston introduced Athletic Director Laing Kennedy and invited him to speak about the educational mission of intercollegiate athletics at Kent State. The department’s mission is to provide an environment for recruited men and women to reach their full potential as students and as athletes in the good name of Kent State, Mr. Kennedy stressed. He noted the generosity of Trustee George Jenkins, which has resulted in a state-of-art academic resource center providing academic “one-stop services” in the form of learning specialists, tutors and other support services. Mr. Kennedy introduced Will Vasquez, who is a student in Arts and Sciences with a major in history and minor in Philosophy and a member of Kent State’s MAC-Eastern Division leading baseball program. Mr. Vasquez has achieved great success in the classroom and the playing field, earning a 3.6 GPA and becoming a three-year starter with a batting average of .343. Kent State University Board of Trustees Meeting April 5, 2006 Page 2 Mr. Kennedy also introduced standout women’s basketball player and student Lindsay Shearer, who holds a 3.9 GPA with a major in Finance and Sports Management. Ms. Shearer started 112 of 118 games in four years and has played in every game of her four-year career at Kent State. She is the 2006 MAC Player of the Year; All MAC First Team in 2004, 2005 and 2006; Academic All MAC 2004, 2005, 2006, Academic All District First Team 2004, 2005 and 2006; Academic All American in 2004, 2005, and 2006; and First Team in 2005 and 2006. For the first time in Kent State history, Ms. Shearer was named the 2006 Academic All American Women’s Basketball Player of the Year. She has been the team captain since 2005. Academically, she has been on the President’s list or Dean’s list every term that she has been enrolled at Kent State. Both student-athletes discussed their experiences at Kent State. Mr. Vasquez noted that he considers it to be a source of great pride and privilege to be a student-athlete at the University. The experience has allowed him to learn life’s lessons as well as grow as a person. Both described how student-athletes face tremendous demands on their time, juggling games, practices and classes. Ms. Shearer briefly talked about some of the challenges she has faced both academically and athletically, and she commended her faculty and the athletics staff for their assistance and for working with her to achieve success at all levels. APPROVAL OF THE AGENDA Hearing no changes, the agenda was approved by general consent. APPROVAL OF THE MINUTES OF THE JANUARY 31, 2006 BOARD OF TRUSTEES MEETING AND THE SPECIAL MEETINGS OF JANUARY 30, 2006 AND MARCH 4, 2006 Hearing no corrections or additions, the minutes were approved by general consent. REPORT OF THE CHAIRPERSON Chair Cowan commended the University administration for launching the innovative “Complete to Compete” initiative with Ohio University. It is another perfect example of how our universities can take the lead in forging Ohio’s future through collaboration, he said. Ohio University, with its six-campus network, is a perfect partner for this effort and the Board looks forward to seeing the program’s impact across Eastern Ohio. Mr. Cowan also observed a significant milestone in the leadership of Carol Cartwright, which occurred since the Board’s last meeting. On March 16, 2006, Dr. Cartwright reached her 15th anniversary as the university’s president. He encouraged everyone to attend a community-wide reception in her honor on April 25, from 4-6 p.m. in the Student Wellness and Recreation Center. Many events in her honor are planned at all eight campuses of Kent State and by many constituencies as part of their year-end rituals. In honor of her legacy, she will deliver the Commencement address at each of the University’s spring graduation ceremonies. Kent State University Board of Trustees Meeting April 5, 2006 Page 3 Trustee Cowan also congratulated the men’s basketball team for another exciting season, culminating in the team’s return to the NCAA tournament. As reflected in the academic presentation that will be given later today, Kent State’s student-athletes are among the very best in its conference and the country. Mr. Cowan also commented on several items of business on the day’s agenda including consideration of planning for a second major capital campaign. He thanked the Foundation Board of Directors and the development staff for reaching this important stage in preparations. The Board also looks forward to several academic affairs recommendations that will strengthen Kent State’s competitive position and service to the broader community. On behalf of the Board, he commended the administration for taking into account the financial challenges for students and families in the recommendations for 2006 room and board rates. For the second straight year, thanks to prudent management, the University will be able to enact a rate increase smaller than originally envisioned in the residence hall master renovation plan. The Board is satisfied that the need for this rate increase has been well established and that the university administration is doing everything possible to keep the cost of education as affordable as possible for Kent State families. He also reported that the Board is studying the potential impact of the proposed TEL (Tax Expenditure Limitation) amendment that is expected to go before Ohio voters in the fall. Mr. Cowan stated that he believes that higher education is absolutely critical to Ohio’s future and that this legislation would literally tie the state’s hands in terms of making vital investments in its future. REPORT OF THE PRESIDENT Dr. Cartwright commended Chairman Cowan for his outstanding presentation at the recent Bowman Breakfast, which was the 44th annual spring gathering for the University and Kent communities. He told the impressive story of how the home-grown Davey Tree Company has become North America’s top horticultural services firm and one of the nation’s best employee- owned companies, and also how the company’s deep partnerships with Kent State are advancing the industry and its bottom line. Dr. Cartwright commented that Kent State’s leadership in the business world is evident in other recent highlights. On the global stage, the College of Business Administration hosted the 16th annual Asia-Pacific Futures Research Symposium in Bangkok, Thailand March 23-24. Dr. Cartwright said she was delighted to once again have the opportunity to welcome the sold-out crowd. The forum was a resounding success and the Chicago Board of Trade is extremely pleased about Kent State’s leadership of the symposium for the past four years. Since the Board’s last meeting, the Kent State community has participated in two university- wide conferences on a topic that is the top priority of every member of this Board: student success. Both of the well-attended programs on student success have provided a great deal of Kent State University Board of Trustees Meeting April 5, 2006 Page 4 food for thought in continuing discussions about how to effect transformational change in the University’s learning environments. One of the highlights of the March 23 forum featuring Dr. Diana Oblinger, vice president of EDUCAUSE, was the engagement of students in a panel discussion and in a video prepared by students from the College of Communication and Information. Students talked about the kinds of learning experiences they value most and shared their best and worst experiences at Kent State. It was a very candid and enlightening discussion and reminded everyone that while technology and space are critical components of the learning environment, it still comes down to how well we help our students make connections, not only with the content but also with their professors and peers. Examples of how universities today are creating flexible and supportive learning spaces were shared. Dr. Cartwright stated that another example of success and of Kent State students making their presence felt occurred during spring break, when 400 Kent State students, faculty, staff and others helped victims of Hurricane Katrina in Biloxi, Mississippi. Instead of working on their tans, these Kent State volunteers, which included Student Trustee Kim Thompson whose diary of the experience you may have read in the Beacon Journal, worked on rebuilding homes with local Habitat of Humanity groups, and helped with other needs from providing first aid to providing child care. This remarkable undertaking reflected the best of Kent State’s commitment to serving the public good, she said. Dr. Cartwright also commented on a new university-wide initiative called “One Well University – Wellness for a Lifetime.” OneWellU is a comprehensive program designed to help employees and their families get well and stay well in areas from physical fitness to financial fitness. As an incentive to get started, the University is offering a one-time, $50 incentive to all full-time employees who complete an online health-assessment survey. In-person health screenings are being offered regularly. More than 950 faculty, staff, and family members attended the rollout of “OneWellU” at Kent State’s annual BeneFest. In an effort to improve the University’s financial health, the annual Faculty and Staff Campaign has begun, she reported, adding that the Ashtabula Campus can already boast 100-percent participation in this effort supporting university priorities such as raising scholarships. She commended Dr. Leslie Heaphy, associate professor of history at the Stark Campus, for her pioneering efforts resulting in the selection of Effa Manley, co-owner of a Negro League team, as the first woman inducted into the National Baseball Hall of Fame in Cooperstown. Dr. Cartwright thanked Chairman Cowan for acknowledging how Kent State recently made history of another kind, when it forged the “Complete to Compete” initiative with Ohio University. “Complete to Compete” will allow Ohio residents who have some college education to pursue degrees by taking Kent State and Ohio University courses in a variety of formats, including distance learning. The two universities have committed to a five-year plan, with a shared goal of having 5,000 new enrollments in Ohio’s baccalaureate pipeline by the fall term of the fourth year. Toward that goal, Kent State and Ohio University will offer 12 degree programs on our 14 campuses, and will jointly develop other market-driven programs from certificate programs to master’s degrees Kent State University Board of Trustees Meeting April 5, 2006 Page 5 Dr. Cartwright reported that further evidence of the University’s leadership in working in partnership with other Ohio institutions came last month with the announcement that researchers at Kent State and the Northeastern Ohio Universities College of Medicine (NEOUCOM) have developed liquid-crystal technology that rapidly detects bioterror agents and pathogens. Kent State recently signed two new licensing agreements that will bring research and development, production, sales and other jobs to Kent and surrounding areas around this ground-breaking technology. She encouraged trustees to attend the Seventh Annual Symposium on Democracy, which focuses on the topic of “Irreconcilable Differences: Democratic Policy Deliberations in Science, Religion, and Politics.” She thanked co-chairs, John West, vice president for research, and Jim Gaudino, dean of Communication and Information, for their impressive leadership. Student Trustee Kim Thompson briefly highlighted some of her experiences in Pass Christian, Mississippi, during Spring Break. PERSONNEL ACTIONS President Cartwright invited Provost Gaston to present the Academic Personnel Actions and Vice President Pizzuto to present the Non-Academic Personnel Actions. ACADEMIC PERSONNEL Provost Gaston reported that actions were routine. NON-ACADEMIC PERSONNEL Vice President Pizzuto noted that the non-academic actions were routine. ACTION: There were no objections to placing the personnel actions on the consent agenda. REPORT OF THE INSTITUTIONAL ADVANCEMENT COMMITTEE ENDORSEMENT OF THE CENTENNIAL CAMPAIGN Committee Chair Jacqueline Woods reported that the Institutional Advancement Committee reviewed planning to date for a major fundraising initiative. Trustees were briefed on results of a feasibility study conducted by the consulting firm of Alexander, Haas, Martin and Partners last fall. The firm interviewed 56 individuals around the country and assessed the university’s case for support, potential leadership for the campaign, and potential to attain a goal significantly higher than the $122 million raised in the institution’s first major capital campaign. Results of the study were very encouraging, she said. The consulting firm believes Kent State has the capability to attain a goal significantly higher than the first campaign, suggesting that the goal be Kent State University Board of Trustees Meeting April 5, 2006 Page 6 established in late 2007 and offering some ideas to enhance the university’s efforts leading up to that decision. Trustees discussed these proposals and how the staff has been making progress in many areas. In February, the Kent State University Foundation Board of Directors reviewed the feasibility study and formally endorsed a new campaign. The Foundation Board is ready to play a significant role in its successful completion, she said. The Institutional Advancement Committee would like to add its wholehearted support to the new fundraising effort and recommends Board approval of a resolution endorsing continued planning for what will be called the Centennial Campaign. Resolution 2006-18 ENDORSEMENT OF THE CENTENNIAL CAMPAIGN WHEREAS, the Board of Trustees has in the past acknowledged the importance of private fundraising and heartily endorsed the first major effort called the Campaign for Kent State University, which successfully concluded on June 30, 2003; and WHEREAS, continued private investment in the people and programs of Kent State University will be crucial to the university’s long-term financial well-being and ability to reach desired levels of academic excellence; and WHEREAS, the Kent State University Foundation Board of Directors is committed to actively seeking private support and has fully endorsed the planning of a major resource development campaign; and WHEREAS, an independently conducted feasibility study has indicated significant opportunity for continued major fundraising success; now therefore, BE IT RESOLVED, that the Board of Trustees, in accordance with university policy, acknowledges and endorses continued planning for a second major fundraising initiative to be known as The Centennial Campaign. Trustee Woods reported that fundraising results for the month ending February are ahead of the same time period last year by more than $1 million. Of particular note is the number of alumni donors, which continues to increase steadily. The number of $100,000-plus donors also is increasing and the total donor count has more than doubled over the same time period last year, she said. Even better news is that the preliminary numbers for the end of March show attainment at $9.9 million, as compared to $7.4 million at the end of February. Kent State University Board of Trustees Meeting April 5, 2006 Page 7 Trustee Woods commented that Lori Randorf, who is serving as interim executive director for the Alumni Association, provided an update on Alumni Association membership. Membership continues to grow, with more than 10,900 dues paid members as of February 2006. She noted that the committee also heard an update on the work of the Higher Education Funding Study Council (HEFSC), a group appointed by the State Legislature. A capital reappropriation bill was approved recently that included $28 million for Kent State. Some $60 million over two years has been allocated for a college student aid for the program called the Ohio College Opportunity Grant, which replaces the Ohio Instructional Grant program. ACTION: There were no objections to placing Institutional Advancement Committee decision item on the consent agenda. REPORT OF THE STUDENT AFFAIRS COMMITTEE Committee Chair Brian Tucker reported that the Student Affairs Committee heard a comprehensive report on career services provided by the University. Remarks of the director of career services center, Ann Motayar, focused on four key areas: trends in the workplace, skills employers are seeking, job outlook, and the center’s efforts to support student success. Trustee Tucker commented that recent workplace trends have included organizational flattening and downsizing as well as the outsourcing of jobs. An era of digitalization within a global economy has, to a large degree, supplanted the era of industrialization. Today’s employers seek strong communication teamwork skills in their new employees, as well as honesty, integrity and a strong work ethic, among other characteristics, he said. Trustees learned of the fastest growing jobs in Ohio projected for the next several years, with the fields most prominently represented in health care and technology. Mr. Tucker stated that Kent State’s staff provides a range of services to students, alumni, employers, faculty, staff, and family members including career employment, career education, student employment, and academic testing. Among the center’s distinctive features are student employment workflow, the Flash Forward job board, annual graduate survey, virtual reading room, and customized career presentations. The Student Affairs Committee also reviewed a progress report from Residence Services and the rationale for proposed increases in room and board rates for 2006-07. The proposed fiscal year 2007 budget reflects fall and spring semester occupancy rates of 90.1 percent and 84.8 percent, respectively. Total departmental revenues are budgeted at $31.98 million, with total expenditures at $32.94 million. Despite extensive use of its contingency fund, the department forecasts that it will be able to meet its financial obligations for fiscal year 2007. Kent State University Board of Trustees Meeting April 5, 2006 Page 8 Highlights for fiscal year 2007 will include the opening of the Stopher-Johnson living- learning complex for the Fall 2006 semester and the establishment of two new learning communities. The department’s renewal and replacement plan will continue with a number of renovation projects scheduled for Summer 2006. REPORT OF THE ACADEMIC AFFAIRS AND REGIONAL DEVELOPMENT COMMITTEE On behalf of Committee Chair Andrew Banks, Trustee Jane Murphy Timken provided the report of the Academic Affairs and Regional Development Committee. Trustee Timken reported that Provost Gaston provided a brief update on recent personnel actions in academic affairs and presented two management decision items for Board approval. REVISION OF EXISTING COLLEGE NAME FROM COLLEGE OF FINE AND PROFESSIONAL ARTS TO THE COLLEGE OF THE ARTS The committee recommended Board approval of a name change for the College of Fine and Professional Arts to the College of the Arts, effective July 1, 2006. This new name more accurately reflects the disciplines housed in the college after a series of reorganizations in recent years, she explained. Resolution 2006-19 REVISION OF EXISTING COLLEGE NAME FROM COLLEGE OF FINE AND PROFESSIONAL ARTS TO COLLEGE OF THE ARTS WHEREAS, the College of Fine and Professional Arts seeks to change its name to the College of the Arts; and WHEREAS, over the past four years, the College of Fine and Professional Arts has undergone significant organizational changes; and WHEREAS, the name College of the Arts more closely reflects the units in the College, which include the School of Art, the School of Fashion Design and Merchandising, the School of Music, the School of Theatre and Dance, and the Kent State Museum; and WHEREAS, the College’s revised mission statement clearly defines its dedication to the understanding, practice, interpretation, and advancement of the arts; and WHEREAS, the name change will have minimal impact on programs, course offerings, existing faculty and staff, or administrative structures; now therefore, Kent State University Board of Trustees Meeting April 5, 2006 Page 9 BE IT RESOLVED that the Kent State University Board of Trustees hereby approves the revision to changing the name of the College of Fine and Professional Arts to the College of the Arts effective July 1, 2006. ESTABLISHMENT OF THE CENTER FOR ENTREPRENEURSHIP AND BUSINESS INNOVATION The second action item, the establishment of the Center for Entrepreneurship and Business Innovation, will become effective immediately on approval, according to Trustee Timken. Three major components for the proposed center include entrepreneurial labs, entrepreneurial faculty, and entrepreneurial education. The establishment of the Center for Entrepreneurship and Business Innovation aligns well with the priorities of the College of Business Administration, the University’s strategic principles, and Kent State’s regional mission serving business and industry across Northeast Ohio. Resolution 2006-20 ESTABLISHMENT OF THE CENTER FOR ENTREPRENEURSHIP AND BUSINESS INNOVATION WHEREAS, the current economic growth in Ohio increasingly is driven by business innovation and successful entrepreneurship; and WHEREAS, entrepreneurial centers in colleges and universities throughout the United States are preparing students for careers involving business innovation and as future entrepreneurs; and WHEREAS, the College of Business Administration recognizes these needs and has designated entrepreneurship and business innovation as one of its strategic centers of excellence; and WHEREAS, the three major components for the Center include entrepreneurial labs, entrepreneurial faculty, and entrepreneurial education; and WHEREAS, the establishment of the Center for Entrepreneurship and Business Innovation aligns with the University’s strategic direction for Kent State’s regional development business partnerships in Northeast Ohio; and WHEREAS, the new created Entrepreneurship minor will generate strong interest among students from all disciplines and complement the student’s major area of study, as it creates a unique learning environment and experiential opportunities for students; and Kent State University Board of Trustees Meeting April 5, 2006 Page 10 WHEREAS, all required business components have been carefully researched and planned, including budget, operating policies and procedures, administrative and reporting structures, and evaluation procedures; now, therefore, BE IT RESOLVED, that the Kent State University Board of Trustees hereby approves the establishment of the Center for Entrepreneurship and Business Innovation, effective immediately. Trustee Timken reported that the committee heard six information item reports. A report on the new Carnegie Classification System was presented by Provost Gaston. Changes include the classification of research institutions into three, rather than two, categories. Kent State University is one of 77 public research universities that maintain “high research activity.” She observed that the new system does not accommodate regional campus systems. The regional campuses are classified individually, but the university’s distinctive status as an eight-campus university is not acknowledged. The second information item pertained to the establishment of a new minimum admission standard of a 2.5 grade-point average for admission to the College of Education, Health and Human Services. This change is needed to establish a common GPA requirement for the newly reconfigured department, and will not guarantee admission to a major and/or admission to professional coursework for a selective admission program. To be admitted directly into a teacher education program, for example, new freshmen will still be required have a 2.75 GPA, she said. The college also approved a series of changes in GPA requirements for the Educational Studies (EDST) major within the Bachelor of Science in Education degree program, transfer, and graduation, and revised its policies pertaining to field experience and clinical practice to reflect current expectations of the National Council for Accreditation of Teacher Education (NCATE). Trustees also learned that the School of Journalism and Mass Communication (JMC) has revised its admissions requirements to align with new English Composition requirements approved by the Board in April 2006. Vice President Patricia Book also highlighted the new “Complete to Compete” partnership with Ohio University. Kent State and Ohio University became the first public universities in Ohio to link outreach in regional campuses and partnerships in order to increase educational levels and support Eastern Ohio’s ability to compete in the global economy. Together, Kent State and Ohio University have 14 campuses, 12 of which are regional campuses. There is a significant target population to be served by this initiative, as an estimated 450,000 people in the 33 counties served by the two institutions have completed some college but do not hold a bachelor’s degree, she reported. ACTION: There were no objections to placing the Academic Affairs and Regional Development Committee decision items on the consent agenda. Kent State University Board of Trustees Meeting April 5, 2006 Page 11 REPORT OF THE AUDIT COMMITTEE Committee Chair Patrick Mullin reported that the Audit Committee received three reports. Trustees met with the University’s external auditors for the purpose of a routine planning meeting for the annual audit. The meeting was informative, and there were no unusual activities to report. A progress report on the audit is expected in the late summer. Vice President David Creamer reported on the financial ratios for last year that all state-assisted universities in Ohio are required to report in compliance with legislative and Ohio Board of Regents requirements. Kent State’s overall score was the second highest for the second consecutive year, he noted. In response to a request by the Audit Committee, Dr. Creamer provided an overview of the University’s property and casualty insurance coverages. Kent State participates with other Ohio public universities in a consortial arrangement for the procurement of these coverages. The consortium is somewhat complex to administer but offers access to coverages not otherwise available to a single university and at much improved pricing. He noted, however, that the insurance world has changed dramatically since 2001 and all coverages today include more exclusions and are more costly. Vice President Creamer discussed how the consortium is addressing these problems and some of its recent changes. REPORT OF THE FINANCE AND ADMINISTRATION COMMITTEE Committee Chair Patrick Mullin reported that the Finance and Administration Committee considered five management decision items, all of which are recommended for inclusion on the consent agenda. ROOM AND BOARD FEES Trustee Mullin recommended Board approval of proposed room and board fees, effective Fall 2006. While charges vary according to student choices in housing facilities and board levels, an overall increase of 3.6% is recommended to fund cost increases such as higher energy costs. He noted that due to prudent management the University is proposing a rate increase lower than initially projected in the Residence Services master plan. The committee carefully reviewed the rationale for the rate increases as well as the planned rates for other Ohio universities. Kent State’s fees will continue to be among the lowest of public residential campuses in Ohio, he said. Kent State University Board of Trustees Meeting April 5, 2006 Page 12 Resolution 2006-21 APPROVAL OF ROOM AND BOARD FEES EFFECTIVE FALL 2006 WHEREAS, it is the intent of the University to operate its Residence and Dining programs on a self-sufficient basis including the cost of repaying debt incurred for the construction and renovation of residence and dining facilities; and WHEREAS, it is the desire of the Kent State University Board of Trustees to limit increases in room and board fees to the lowest amount required to meet operating and facility needs; and WHEREAS, in keeping with the long-term financial plan developed as a part of the facility renewal program, but in an effort to slow the rising costs for students, it is recommended that the standard double room be increased by 4% and board rates be increased by 3%, resulting in a blended increase in the standard room and board rate of 3.6%; now, therefore, BE IT RESOLVED, that the Kent State University Board of Trustees hereby approves the attached Schedule of Residence Hall Room and Board rates effective for Fall 2006. NEW INVESTMENT POLICY The committee endorsed a new investment policy proposed by the University’s investment advisor, Smith Barney. The firm has been working with the committee and the university administration to increase investment earnings through changes in asset allocation and other measures. Discussion included an explanation of the benefits of the new asset allocation and how the policy changes are intended to provide guidelines for the investment managers to follow in making their investment decisions without constraining their ability to construct a high performing portfolio, he said. Approval of the new policy concludes many months of incremental changes in the university’s investment strategy. Resolution 2006-22 APPROVAL OF NEW INVESTMENT POLICY WHEREAS, Section 3345.05 (C) of the Ohio Revised Code assigns the oversight for investments made by public universities to the board of trustees of each state- supported university; and Kent State University Board of Trustees Meeting April 5, 2006 Page 13 WHEREAS, Section 3345.05 (C) also requires that such investments be made in accordance with an investment policy adopted by the board of trustees consistent with all provisions contained in Section 3345.05; and WHEREAS, the University’s investment consultant, Smith Barney Consulting Group, has revised the University’s investment policy to better align it with the investment strategies currently in use; and WHEREAS, the revised policy is also more reflective of best practices in the industry and remains in compliance with all requirements of Section 3345.05 of the Ohio Revised Code; now, therefore, BE IT RESOLVED, that the Kent State University Board of Trustees adopts University Policy 3342-7-21 “University Policy Regarding Investments” as recommended. RENOVATION OF ICE ARENA LOCKER ROOMS The Committee also considered the resolution authorizing the Renovation of Ice Arena Locker Rooms which is located behind tab 19. The project includes the construction of two additional locker rooms and the replacement of aging bleachers that have been in use since the facility was constructed in 1970. The cost of the project is estimated at $750,000. Resolution 2006-23 ICE ARENA LOCKER ROOM EXPANSION WHEREAS, local funds in the amount of $750,000 have been set aside for the Ice Arena Locker Room Expansion project; and WHEREAS, the project will address limitations in the capacity of the existing locker room and replace the fire alarm system and bleachers; and WHEREAS, the design, bidding, and construction of this project will follow all state laws and regulations; now, therefore, BE IT RESOLVED, that the Kent State University Board of Trustees hereby authorizes the Vice President for Administration to proceed with this project in accordance with University Policy 3342-7-23. AMENDMENT OF UNCLASSIFIED SALARY STRUCTURES AMENDMENT OF UNREPRESENTED CLASSIFIED PAY STRUCTURES Kent State University Board of Trustees Meeting April 5, 2006 Page 14 The committee also recommends amendments to salary and pay structures for unclassified and unrepresented classified employees. These routine changes to the salary and pay structures are necessary to enable employees to move through the structure as a result of the annual salary and wage increases for next year, he explained. Resolution 2006-24 AMENDMENT OF SALARY STRUCTURES FOR UNCLASSIFIED ADMINISTRATIVE AND PROFESSIONAL EXEMPT STAFF AND UNCLASSIFIED NONEXEMPT STAFF NOT REPRESENTED IN A BARGAINING UNIT WHEREAS, Section 3345.31 of the Ohio Revised Code authorizes the Board of Trustees of Kent State University to establish compensation plans, including pay structures for all employees not represented in a bargaining unit, and to establish rules or policies for the administration of the compensation plans; and WHEREAS, the Board of Trustees authorized the establishment of an Administrative and Professional pay structure for unclassified exempt administrative and professional staff with continuing appointments, effective August 1, 1999; and WHEREAS, the pay structures associated with the plan are reviewed and amended periodically to reflect changes in economic and market conditions; and WHEREAS, the attached pay structures have been recommended by the Vice President for Human Resources and approved by the Executive Officers and the President; now therefore, BE IT RESOLVED, that the Kent State University Board of Trustees hereby approves the adjustment to the 12-Month Salary Structure for Unclassified Administrative and Professional Exempt Staff; to the Salary Structure for Unclassified Nonexempt Staff, and to the structure for Intercollegiate Athletics (Band A - Athletics Professional Support) and (Band B – Athletics Leadership) by 2.0% effective September 1, 2006 Kent State University Board of Trustees Meeting April 5, 2006 Page 15 Resolution 2006-25 AMENDMENT OF PAY STRUCTURE FOR UNREPRESENTED CLASSIFIED CIVIL SERVICE STAFF AND UNCLASSIFIED HOURLY STAFF WHEREAS, Section 3345.31 of the Ohio Revised Code authorizes the Board of Trustees of Kent State University to establish compensation plans, including pay structures for all employees not represented in a bargaining unit, and to establish rules or policies for the administration of the compensation plans; and WHEREAS, the Board of Trustees authorized a compensation plan for classified civil service staff, who are not in a recognized bargaining unit, effective June 30, 1991; and WHEREAS, the pay structure associated with the plan is reviewed and amended periodically to reflect changes in economic and market conditions; and WHEREAS, the attached pay structure has been recommended by the Vice President for Human Resources and approved by the Executive Officers and the President; and WHEREAS, Policy 3342-6-61 Administrative policy regarding the compensation plan for classified civil service staff who are not in a recognized bargaining unit requires that the Board of Trustees of Kent State University authorize this amendment to the pay structure for Unrepresented Classified Civil Service Staff, on behalf of the University; and WHEREAS, Policy 3342-6-67 Administrative policy regarding unclassified hourly employees requires unclassified hourly employees be paid in accordance with the same administrative policies as classified employees; now therefore, BE IT RESOLVED, that the Kent State University Board of Trustees hereby approves the attached Pay Structures for Unrepresented Classified Civil Services Staff and Unclassified Hourly Staff effective with the pay period inclusive of September 1, 2006, and the Classified Unrepresented Civil Service Pay Structure Addendum Market Adjusted Hiring Rates effective the same date. Trustee Mullin noted that the committee received several regular information reports, the annual Affirmative Action report, and an update on the ERP project. Vice President Carolyn Pizzuto discussed progress toward the Affirmative Action Plan including the hiring of minority faculty and women in leadership positions. While there are several success stories to report, she also noted the continuing challenge of retaining minority faculty and staff, which offsets the hiring progress made in many areas. Her report included a discussion Kent State University Board of Trustees Meeting April 5, 2006 Page 16 of some of the actions that are being taken and recommendations for improvement, he said, adding that the hiring and retention of a diverse workforce continues to be one of the University’s highest priorities. The committee strongly encouraged Vice President Pizzuto in her efforts and wants to continue to receive periodic updates on progress toward the recommendations. Vice President Ed Mahon reviewed progress to date in implementation of the ERP project and gave another update on computer security. Both are very important initiatives that the Finance and Administration Committee will continue to monitor, Trustee Mullin said. ACTION: There were no objections to placing the Finance and Administration management decision items on the consent agenda. ACTION: Mr. Mullin moved, seconded by Ms. Harbrecht that the consent agenda be approved. There were no objections. The motion passed. REPORT ON THE PRESIDENTIAL SEARCH Board Chair Doug Cowan publicly thanked Presidential Search Committee Chair Sandra Harbrecht for the outstanding job she has done in leading this critical effort. Trustee Harbrecht commented that the entire committee has been very committed and involved in the process, along with the university’s search consultant, Jerry Baker. She also acknowledged President Cartwright, whose outstanding leadership and national stature have contributed greatly to the success of the talent search process. She reported that the search committee is in the process of evaluating candidates and is still accepting applications. The search process is progressing on schedule, with the expectation that Kent State’s 11th president will be selected prior to the start of the next school year, she reported.. NEW BUSINESS Chair Cowan noted that the first item of new business is to appoint a nominating committee to recommend Board officers for 2006-07. He has asked Trustee Jenkins to act as a chair, and Trustees Timken and Woods to serve on the committee. APPOINTMENT TO NEOUCOM BOARD OF TRUSTEES Trustee Harbrecht recommended that R. Douglas Cowan be appointed to the to the Northeastern Ohio Universities College of Medicine Board of Trustees, replacing the late James Schubert. His term will run through May 1, 2008. Kent State University Board of Trustees Meeting April 5, 2006 Page 17 Resolution 2006-26 APPOINTMENT OF R. DOUGLAS COWAN AS TRUSTEE MEMBER TO THE NORTHEASTERN OHIO UNIVERSITIES COLLEGE OF MEDICINE BOARD OF TRUSTEES WHEREAS, the Kent State University Board of Trustees has the responsibility to appoint a member to the Northeastern Ohio Universities College of Medicine Board of Trustees; and WHEREAS, the Board has a need to fill the unexpired term of James R. Schubert, who served superbly in this capacity from May 1999 until his death in December 2005; and WHEREAS, Trustee R. Douglas Cowan has expressed a desire to assume this role through the balance of his term as a University Trustee; now therefore, BE IT RESOLVED, by the Kent State University Board of Trustees that R. Douglas Cowan be appointed as Kent State University Board of Trustees’ member of the Northeastern Ohio Universities College of Medicine Board of Trustees effective immediately and ending May 1, 2008. ACTION: Ms. Harbrecht moved, seconded by Mr. Tucker that the resolution of reappointment to NEOUCOM be approved. There were no objections. The motion passed. EXECUTIVE SESSION Mr. Cowan announced that the Board had a need to meet in Executive Session for the purposes of discussion of personnel and legal matters, in accordance with Chapter 121.22, Section G of the Ohio Revised Code. By virtue of a unanimous roll call vote, the Board adjourned into Executive Session at 2:15 p.m. The Board reconvened into regular session at 3:20 p.m. ADJOURNMENT On motion duly made and approved, the meeting was adjourned at 3:20 p.m.
"Minutes - Kent State University"