WHEATLAND-CHILI MIDDLE SCHOOL SKI AND SNOWBOARD CLUB 940 NORTH ROAD SCOTTSVILLE, NEW YORK 14546 Dear Parent or Guardian, September 27, 2007 Your child has expressed an interest in joining the Wheatland-Chili Ski and Snowboard Club this winter. Any Wheatland-Chili student in grades 6-8 is eligible to join. Please carefully read all the information in this packet, provide the required data, and sign and return the attached Statement of Understanding and Order Form if you would like your child to participate. If you have any questions please contact me at: School: 889-6235 Voice Mail: 889-6206 X2110 Email: scott_melville@wheatland.k12.ny.us General Information: We will start skiing on Tuesday January 7th, 2008 (weather permitting). We will continue to ski for eight consecutive Tuesday nights (except during February Break). We will travel to Swain Ski and Snowboard Center by WC bus, leaving the Middle School promptly at 3:00 PM. We will arrive at Swain by 4:00 and have all of our equipment ready to go by 4:15. We will leave Swain at 8:15 PM, and students are expected to budget their time so that they are not late for the bus (chaperones will also issue reminders). We will arrive back at the Middle/High School at 9:30 PM and you should plan on picking your child up then (at the Middle School). The school will not be open for students to use the phone to call for rides. Carpools are frequently used for transportation home and are encouraged. Students new to the Middle School club, regardless of grade level or skiing ability, are required to take one lesson per week for the first four weeks. They will be given a “lesson approved” card at the end of the lesson. They must return it to Mr. Melville at the end of the night. Failure to take a lesson or return the “lesson approved” card could mean loss of skiing privilege. We encourage all students to take lessons no matter what their ability level, since none of us ever stops learning. Academic Eligibility and Participation in Modified Sports: In accordance with the Sports/Extracurricular Eligibility Policy of the school district students who join ski club will have their grades monitored. If any student is failing two or more courses at the end of a report period they will lose the privilege of skiing with the club. Parents may pick up tickets for use on weekends. Students are encouraged to speak with their teachers before a skiing evening, in order to get a head start on homework. Likewise, students are expected to use the Sports Study Hall from 2:26 to 2:55 to work on homework or seek extra help from teachers. Many students have also taken advantage of the transportation time to complete assignments and readings. In a small school such as WC, students have the opportunity to participate in a variety of sports and activities. Once ski club starts for the season, many modified sports are underway. Students should check with individual coaches to learn their policy regarding participation in Ski Club and sports simultaneously. In agreement with some coaches, students may participate in modified sports and ski club at the same time. Students will still attend regularly scheduled games for sports, even if they fall on a Tuesday. Student purchase of a 6-night program is encouraged so that tickets are not wasted, or students may receive tickets to use on another night. This agreement has been made with Coach Birnie (swimming), and modified girls basketball will have already ended their season when ski club starts. Boys interested in basketball should check with coach Mannara to determine his policy for this year before signing up for both activities. Please remember that schedules have not been determined at the time of this letter. Procedures (a more detailed list of procedures will be available to students who sign up): Students will need to be on the bus at the Middle School no later than 3:00 PM. The bus will leave at 3:00 PM for Swain. If students are not on the bus, it will be assumed by the advisors that the student will not be present for the particular evening.

If students have their own equipment, they will be able to store it at the school on Wednesdays. Students at the Middle School building can bring equipment to the auditorium to store it for the day. Student tickets will be distributed during the bus ride. Students are escorted through the process of getting their equipment and tickets. Students new to the club are required to take lessons, and lessons begin immediately after students depart the rental building. Lessons are one hour in length, and students are allowed (and encouraged) to take as many lessons as they wish, as they are included in the price of skiing. Students must remain with a partner at all times. Students will be able to quickly identify those at a similar ability level and ski or snowboard with them. If students do not have a partner, one of our staff members will be happy to accompany them. The cafeteria is open from 4:30 PM until 7:30 PM. Students can decide when to eat, but generally like to eat as a group around 5:30. If your child needs assistance during the evening, they can come to the lodge to locate a Wheatland employee, can ask a Swain employee to page a Wheatland staff member, or (if on the hill) stop a Ski Patrol member. The Ski Patrol also assists in the event of injury. Students are reminded to stay on hills that are of their ability level, as most injuries occur as a result of a student using terrain beyond their ability level. A Wheatland-Chili worker will be carrying a Swain pager for fast access. In the event that your child is injured during the evening, the Swain Ski Patrol or I will contact you directly. Most injuries are minor and can be treated by the highly trained Patrol members. The Patrol may recommend a doctor’s visit the next day. In the event of a serious injury (i.e. a broken bone), a student may need to be transported to the hospital. Students are transported by the Canasarega Ambulance to Noyes Hospital in Dansville. A Wheatland-Chili staff member accompanies students until parents can arrive. Again, this is a rare occurrence, and has only happened twice in the past eight years, and never at the Middle School level. Students need to be on the bus and ready to leave by 8:15 PM. It takes about 15 minutes to return equipment and prepare for the ride home. There is no cell phone service at Swain, so if your child carries a phone, they cannot contact you until approximately 8:45. If our bus is expected to be late, I will allow students to call and notify you in advance via my phone. The bus will be in the bus loop at the Middle/High School at 9:30 PM. Students will not have access to the building for warmth, so your promptness is encouraged. All of the procedures for ski club will be reviewed again with all participants on the first night of skiing (again, January 8, weather permitting). Swain has expanded their snowmaking capacity and reopened a “new” trail this year, so it is shaping up to be a great season. Transportation Costs: Fortunately, transportation costs have dropped slightly again this year. Per-student transportation costs are determined by dividing our total transportation costs by the number of students in the club. In order to prevent the need to collect additional money or issue refunds, transportation costs have not been included on the next page. Transportation costs would be a maximum of $100 for the season (based on 20 students). With 30 students, transportation costs fall to $65 per student, and with 35 students, the price is only $56 per student. Assuming that we have 25 students (like last year), the cost is $79/student. This is far better than $115 for transportation two years ago. Once all of the money is collected for tickets, I will issue a letter to all parents including the exact amount. Money for transportation will be due no later than January 8, 2008, unless prior arrangement has been made. If you have any questions about transportation or wish to make payment arrangements, please contact me. If any parent or guardian is interested in being our guest as an occasional chaperone, please indicate so on the attached form. If your family skis or snowboards and you would like to take advantage of the discounted student rate for other children in your family, please contact me, as you can purchase these passes at a lower cost as a “student.”

Last year, many parents gave a Ski Club membership as a gift to their child for the holidays. If you are interested in doing so, please contact me by phone or e-mail (so that I do not ruin the surprise)! Meal vouchers are also available again this year, and were popular with parents and students last year as an alternative to a bag dinner or carrying cash! Despite the weather last year, Ski Club had a successful and injury free 3rd year, and we look forward to continued success. We appreciate the flexibility of parents last year as we worked through all of the bad weather. Parents and students happy with the positive experience that Ski and Snowboard was for their child! Similarly, students who participated in the all day field trip to Swain last year couldn’t wait to do it again! We hope that your student will join us for our third year! Sincerely, Scott Melville Ski Club Advisor Price List Please Circle Choices and Return Before 11/2 6 Night Program with lift tickets and lessons 6 Night Program with lift tickets, lessons, and ski rental 6 Night Program with lift tickets, lessons, and snowboard rental 8 Night Program with lift tickets and lessons 8 Night Program with lift tickets, lessons and ski rental 8 Night Program with lift tickets, lessons, and snowboard rental Helmet Rental 8 Nights 6 Nights Meal Vouchers (can send with your child instead of cash for a meal and drink) 8 Nights 6 Nights Student Season Pass (good during all Swain operating hours) *New* - Tuesday night season pass…nontransferable but valid for any Tuesday night throughout the season + 1 free 8 hour for March or April (usable on MS Ski Trip) Transportation cost for all students – to be billed after November 18th: (See cover letter for details - $80 estimate) --------------------------------------------------------------------------------Student Name ________________________________ Parent Name _________________________________ Grade _____ Date of Birth ___________________ Telephone Number ________________________ $125 $190 $190 $140 $225 $225 $65 $50 $58.80 $44.10 $299 $110 11/512/19 $135 $205 $205 $150 $240 $240 $70 $55 $58.80 $44.10 $319 $120

Address _____________________________________ _____________________________________

E-Mail ____________________________________

Insurance Company ______________________________ Policy Number ________________________________ Family Doctor ________________________________ Telephone Number ________________________

Other Information (medical or other) that might be useful for advisors to know about the student (asthma, medicine allergies, diabetes, etc.): __________________________________________________________________________________________ Are you interested in joining us as a chaperone if the opportunity arises? YES NO

Please return this form, with both sides completed and a check made out to “Middle School Ski Club” to Mr. Melville at the Middle School (Room 110), or to the Middle School office by November 2, 2007 for the lower price, or Wednesday, December 19th for the final deadline.


I, ___________________________________, parent or guardian of ___________________________________ have read the ski club advisor’s letter of September 26, 2007 and do hereby grant permission for my child to participate in Wheatland-Chili Ski Club activities. I have read, understand and have discussed with my child the following paragraphs as published by Swain Ski Center: “Warning to Skiers: Downhill skiing, like many other sports, contains inherent risks including, but not limited to the risk of personal injury, including catastrophic injury, or death, or property damage, which may be caused by variations in terrain or weather conditions; or, surface or substance snow, ice, bare spots or areas of thin cover, moguls, ruts, bumps, or other persons using the facilities; or rocks, forest growth, debris, branches, trees, roots, stumps; or other natural objects or man made objects that are incidental to the provision or maintenance of a ski facility in New York State. New York law imposes a duty on you to become apprised of and understand the risks inherent in the sport of skiing, which are set forth above, so that you make an informed decision of whether to participate in skiing notwithstanding the risks. New York also imposes additional duties upon you, to which you must adhere, for the purpose of avoiding injury caused by any of the risks inherent in skiing. If you are not willing to assume all of these risks and abide by these duties, you must not participate in skiing at this area.” We recognize that, should my child conduct himself or herself in an inappropriate manner concerning the rules of Swain Ski Area and the Wheatland-Chili Ski Club, as judged by the advisor and chaperones, that the privilege of skiing with the ski club will be revoked without refund. We also accept responsibility for expenses that might arise as a result of __________________________________’s actions.
student’s name

Signed ________________________________________________
Parent/Guardian Signature

Date _________________________ Date _________________________


Student Signature

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