New Holland Market

on South Roberts Ave. 717 354-5962/717 445-5035 Ginny Dissinger 753 Walnut Street New Holland, PA 17557 New Holland Farmers Market (1/09) on S Roberts Ave Market Opening May 2, 2009 through the end of September 26, 2009 INTRODUCTION The purpose of the market is to bring locally grown produce and other home made foods to town in a central location. It is our mission to create a desirable setting for local folks and visitors to purchase foods, nursery products, produce and other hand made articles while enjoying the open air atmosphere. The NH Market will be held weekly on Saturday mornings on South Roberts Avenue in New Holland.      The market will be open from 8:00 A.M. until 1:00 P.M. The Market will Start the First Saturday of May and end the Last Saturday of September. There is parking on the east side of S. Roberts Avenue, entering off Franklin Street South Roberts Avenue is closed to vehicle traffic during Market hours. For more information visit our website at http://newhollandfarmersmarket.com or contact Ginny Dissinger 717 354-5962 (cell- 717 475-9781) or Shirley Morgan 717 445-5035 (cell 771 278-9200) Vendor guidelines Food related & greenery Produce, Plants & Flowers – fruit & Vegetables, garden plants, herbs, cut flowers, bonsai, seeds, etc. Cooked/prepared food – baked goods, fresh bread, seafood, BBQ, cheese, smoothies, pasta, ethnic food etc. Specialty Foods – coffee, condiments, jams nuts dried herbs, sauces, flavored oils & vinegars, etc. Food related items – cookbooks, kitchen utensils, food gift baskets, table linens/aprons, etc. Non-food Handmade (preferably by vendor)- artwork, crafts clothing, toys, stained glass Household items (decorative items used in the house) wreaths, refrigerator magnets, dried flowers Consumable (is used up) – soap, personal care, candles greeting cards Music ELIGIBILITY GUIDELINES The Market is not intended to be a crafts fair or flea market. We will accept crafts on a limited basis, particularly those that fit the non-food criteria above. The market reserves the right to decline the participation of vendors that do not fit the Market objectives or criteria for participation. FEES       The fee for vending at the market is $20/day, or $65.00/4 weeks (they do not have to be consecutive) $325.00 per season Fee for a double site $30.00/day $95.00/for 4 weeks (they don’t have to be consecutive) $475 per season. The standard booth space is up to 12 feet across and 10 feet deep. Vendors with smaller space needs may be assigned to spaces that are smaller in size. Rentals Tents - $20.00 table $5.00. A tent & table is $22.00. The price includes setup. Hook up for electricity - $5.00 per day VENDOR APPROVAL PROCESS A prospective vendor prepares a detailed description of the proposed product and booth setup. See sample descriptions at the end of this packet. The descriptions should include:  Detailed description of types of item(s) you want to sell.  Any unique characteristics of the items (who makes them, how they’re made, etc)  How you plan to display your item (displayed on table, hung on racks, use of tent etc.) If you are selling crafts, we also need pictures of a reasonable sample of your products.  Potential vendors are screened based on a number of criteria including: 1. Product Type – Whether the product/service falls within the market guidelines. 2. Product Quality – the style, construction and uniqueness of the product 3. Presentation – the display of the products on tables and throughout the booth. 4. Vendor Style – the general friendliness and appearance of the vendor.      Craft products are generally only considered if the seller has made them. The Market Steering Committee is responsible for making the final decision about new vendors. We restrict the number of vendors who carry specific types of products. If a category or product is already filled, we will notify the applicant and keep the application pending future openings. Vendors are not permitted to add additional product lines outside the products described on their application. Any subsequent additions to their initial product line need to be reviewed with and approved by the market manager Example of a product line change requiring approval would include: Baked good vendor adding prepared sandwiches Craft vendor selling decorative accessories, adding a line of jewelry. The Market reserves the right to ask that unsuitable or unapproved products be removed form sale. RESERVATION PROCESS           Reserving a date at the Market can happen only after the Market Steering Committee has approved your application. Reservations for a specific date are “officially” made by making a payment for the booth in advance. Payments should only be made after talking with the Market Manager to confirm that space is available. We prefer payments for upcoming weeks be mailed in rather than made at the market. Checks should be made payable to New Holland Market 753 Walnut Street, New Holland, PA 17557 Payment must be received no later than 9:00 P.M. on Wednesday before that Saturday’s market to hold your space. Payments received after the deadline may be subject to a late fee of $10.00 Payments to reserve a spot are not refundable. Reserved vendors who have not arrived by .7:15 A.M. on Saturday or indicated in advance that the will be late may forfeit their space. Any subsequent communications regarding changes in your schedule should be made by phone or email to the Market Manager, rather than verbally during market. No refunds will be given due to rain cancellations. SATURDAY MARKET REGULATIONS Setup Arrival – Vendors can begin setting up their display after 6:00 A. M. and should be finished by 7:30 A.M.  The street is closed to incoming vendor traffic at 6:00 A. M. for the safety of pedestrians  After 7:00 A.M. vendors should unload their vehicle from the parking lot on the East side of Roberts Avenue which is also customer parking area. . After you are completely unloaded please park at Franklin Street Garage, along Franklin Street West of Roberts Avenue to keep the large parking area open for customers.  Please be very conscious of your speed as you drive through the market or the parking lot during start and end of the day. Drive now faster than walking speed about 4-MPH  Be aware of parking your vehicle in a manner which enables other vehicles to get through. Move your car out as soon as possible.  Vendors are not guaranteed a specific location on the street on a week to week basis.  We will do our best to meet specific needs and requests of each vendor.  Check in with the Market Manager on your arrival Saturday and confirm your location.  Booth locations are designated by number. Be careful to stay within the boundary of your booth.  Vendors are responsible for supplying all of their booth materials.  Rentals Tents - $20.00 tables $5.00. A tent & table is $22.00. The price includes setup. Operations  Vendors are not permitted to park in the Market area.  Vehicles must be moved no later the 7:30 A.M.  Double parking in a thru-traffic lane on the street bordering the market is not permitted.  Electricity is available. Preference is given to the needs of food vendors.  Any vendor with an open flame or electrical device for heating food needs to have a 20 Lb. ABC fire extinguisher on hand.  Minimize any obstacles that might impede free flow of pedestrian traffic.  Vendors limit their sales activities to their general booth area. No “out crying” devices may be used.  Vendors may only distribute flyers within their booth space and not in pedestrian traffic areas.  Vendors are responsible for providing their own garbage receptacles. Garbage cans in the street are for customer use only.  Reserved Parking for Vendors is in Franklin Street Garage Parking Area  Vendor garbage must be taken with you.  Wind can be a challenge. We recommend you always bring weights for a tent. Gallon jugs of sand or water hung from a long bungee cord tends to work well.  Dogs are allowed at the market. Please inform a market representative if a dog is behaving in a disruptive manner.  Vendors bring adequate bills and coins. The market management does not provide change. Breakdown  Vendors are responsible for leaving their area free of garbage and debris. Cleanup must be complete by 2:00P.M. to enable street reopening.  Vendors are expected to remain “open” for business until the close of the market. Should they sell out, we request the booth not be removed until 1:00 P.M., Market closing. Always notify Market Manager, prior to leaving early.  No vehicular traffic is permitted on street until the street is officially opened by the Market Manager. WEATHER CLOSING We have a link on the market website that will indicate in advance if the market will close due to bad weather. Links to weather reports and animated radar are also included at the website. A message about weather-related closing will be posted at about 10:00P.M. on Friday night The market will not be closed simply due to a general rain possibility. If rain threatens after the market opens, we actively monitor radar on the Web to determine if and when to close. LICENSES & HEALTH CODES   Obtaining proper licenses and permits and obeying all codes is the sole responsibility of the vendor, including a certificate of insurance. If your are in doubt or need assistance in acquiring a license for food sales, contact Patrice J. Blesneac, Food Sanitarian of the Bureau of Food Safety and Laboratory services for the Commonwealth of PA, Dept of Agriculture. Phone 717 346-3227 extension 122. Collecting Sales Tax where required by the state of PA is also the responsibility of the seller. If a vendor is unable to manage his stand, inform the Market Manager. Be sure the representative is well informed of the guidelines. Vendors are expected to be courteous to customers, vendors and market staff. Any disagreements need to be handled in a constructive and civil manner. Inappropriate behavior is cause for immediate and/or permanent removal from the market Smoking by vendors in the market is prohibited. No vendor shall [possess any alcoholic beverages or illegal drugs. Solicitation of any type is prohibited within market boundaries. Please inform a market representative if you see solicitation occurring. Every vendor must sign the Vendor Agreement and provide it to the Market Manager on or before the first day they vend at market. Included with this must be a copy of your license to sell food and a certificate of insurance. Any grievance regarding the actions of other vendors should be brought to the attention of the Market Manager, and not directed to the vendor in question.           GENERAL GUIDELINES ENFORCEMENT OF RULES           Any vendor not in compliance with the above regulations may be asked by the manager to leave the premises immediately. No refund will be given. Approval for further participation is subject to the discretion of the Market Steering Committee. Reservations for a specific date are “officially” made by making a payment for the booth in advance. Payments should only be made after talking with the Market Manager to confirm that space is available. We prefer payments for upcoming weeks be mailed in rather than made at the market. Checks should be made payable to New Holland Market 753 Walnut Street, New Holland, PA 17557 Payment must be received no later than 9:00 P.M. on Wednesday before that Saturday’s market to hold your space. Payments received after the deadline may be subject to a late fee of $10.00 Payments to reserve a spot are not refundable. Reserved vendors who have not arrived by 7:15 A.M. on Saturday or indicated in advance that the will be late may forfeit their space. Any subsequent communications regarding changes in your schedule should be made by phone or email to the Market Manager, rather than verbally during market. No refunds will be given due to rain cancellations. 2009 VENDOR AGREEMENT Sign & return to: Ginny Dissinger 753 Walnut Street, New Holland, PA 17557 Name _________________________________________________________________ Business Name (if applicable)_______________________________________________ Address:________________________________________________________________ Telephone______________________________Email ___________________ Description of Products:________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ I , the undersigned, have read the entire Vendor Information Packet governing the Saturday Morning Market, and agree to adhere to these guidelines. I understand that the market reserves the right to limit or discontinue the participation of a vendor at any time. I agree to indemnify and hold harmless the New Holland Market on S. Roberts Avenue and its agents, employees and volunteers from any liability, cost, damages and other expenses suffered or incurred during the Market. I understand that I am responsible for adhering to all relevant government regulations e.g. health codes, licenses, etc . Vendor Signature:________________________________________________________ Date: _______________________ Dates I will be attending in 2009 Place “x” by date May 2 June 6 July 4 May 9 June 13 July 11 May 16 June 20 July 18 May 23 June 27 July 25 May 30 Season ___________ August 1 August 8 August 15 August 22 August 29 September 5 September 12 September 19 September 26