CASUAL ACADEMIC EMPLOYMENT CONTRACT
SECTION A: Employee Details (To be filled in by Organisational Unit)
Organisational Unit/ Faculty: Employee No.
Company (02) Organisational Unit Location Activity (Blank for default)
(HRU will issue this number for FIRST TIME Employees)
Mr Miss Ms Mrs Dr Prof Last Name: First Name: Qualifications: (provide name of award and institution)
Other (please circle one)
Residential Address: State: Postcode: Telephone No (B) Telephone No (H) Date of Birth: Sex M / F
Note: required for Group Certificate and UniSuper* Note: required by Note: required by Aust Bureau
UniSuper* of Statistics
*All University employees (subject to conditions) are eligible to receive non-contributory defined superannuation benefits on exit.
The tertiary education superannuation fund (ie UniSuper) needs the Employee’s date of birth to determine the amount of any benefit due.
SECTION B: Contract Details (To be filled in by Organisational Unit)
(Leave blank. Number will be automatically
generated when contract is entered online.)
(i) If two salary levels are paid for one subject (eg Level 3 Basic Lecture and Level 7 Normal tutorial), (iv) Where a special contract rate is negotiated (this rate must be greater than the salary rates under
please give break down of hours for each level on a separate line/row. the Academic Staff Agreement 2010), complete columns 1-4, 10, 11 and 12. Special contract rates
(ii) Columns 1-4 must be completed for every line/row must be approved by the Dean of Faculty.
(iii) Shaded section (columns 5-8) applies to a series of classes conducted over a semester or other (v) Note: The hourly rate of pay for lectures and tutorials may encompass up to 20 minutes marking
period. The shaded section does not apply to marking or other academic activity unless it is performed per hour of teaching.
according to a pre-determined schedule.
1 2 3 4 5 6 7 8 9 10 11 12
Subject Subject Name Start End Date Number of Day of Start End No. Paid Hours Salary Level or Gross Total Gross
Number Date of of casual Paid week Time Time per week at salary Description of Academic rate per Value
casual appoint- Weeks rate specified in Activity Hour
appoint- ment (excluding Column 10 for (Note: Description
ment breaks) subject required only where
special contract rate is
Add more rows if required and if completing this form electronically.
NOTE: The Academic Staff Agreement 2010 provides that the hourly pay rates applicable to casual lectures, tutoring and undergraduate clinical nurse education include directly associated non-
contact duties in the nature of preparation, marking which takes place during a lecture/ tutorial/ clinical session, student consultation and administration associated with the relevant group of
Authorised: Human Resources Unit Version: 7 February 2013 1/8
SECTION C: (To be completed by Organisational Unit before contract is provided to the Employee)
The employment identified in Section B of this form may be offered to the Employee identified in Section A of this form.
Academic Supervisor’s name: Signature: Date Signed:
Authority to offer contract of employment and certification of right to work in Australia: I have checked that the Employee has the right to work in Australia and the documentary evidence is attached.
For further information, refer to the conditions of employment 1(iii) of this Contract of Employment.
Name of Authorised Officer (must be Dean if special Signature of Authorised Officer: Date Signed:
contract rate is offered (refer to Section B(iv)) :
SECTION D: (To be completed by the Employee within 21 days of receipt of this form or the offer of employment may lapse). Form must be signed by the authorised officer before being signed by the employee.
The employee must check their personal details in Section A of this form, amend any incorrect information and complete any missing information.
Details of Bank/ Building Society/ Credit Union Account
Name of Financial Institution: Branch Name (in full): Name of Account Holder: Account No.
BSB No. (Maximum 9
(6 digits) digits)
I nominate the above account to be used for reimbursements of expenses I may receive in the future. Yes No
Right to Work Status (tick appropriate box and provide details where required)
Citizen (Aus / NZ) – Visa Type ____
Emergency Contact Details
Surname: Given name: Relationship: Telephone No (Day time): Telephone No (M):
Primary Reason for Casual Appointment (tick one only): Have you ever been employed at UTS? Yes No Are you a current UTS Student? Yes No
Additional income If you are currently an employee of UTS please tick the appropriate box to identify the nature of that employment:
Gaining academic experience for academic career Academic staff casual Academic staff continuing or fixed-term (Note: Please complete an “Approval for the Undertaking of Above
Personal reasons (e.g. flexibility, community contribution) Support staff casual Load teaching for Continuing and Fixed Term Academics” Form rather than this form
Other (please specify):…………………………………………… Support staff continuing or fixed-term
Employee Declaration and Acceptance
I attach my completed tax form (Failure to submit tax declaration form will result in tax being deducted at the maximum rate).
I am entitled to work in Australia
I have read this Contract of Employment (including the conditions of employment on pages 4-5) and I accept the offer of employment as specified in this Contract of Employment.
Employee’s name: Employee’s Signature: Date Signed:
SECTION E: Administrative action following signing of the form. NOTE: THE FORM SECTIONS C & D ABOVE MUST BE SIGNED BY THE FACULTY AUTHORISED OFFICER AND THE EMPLOYEE
(a) Make two photocopies of the form (b) Original Form (Sections A-E and conditions) to Payroll Branch (c) One copy to be retained by employee (all pages of the form) and one copy (Sections A-E and conditions) to be retained by the Faculty
(C/- FSU, located at Building 10 Level 6.)
To be completed Employee No: Payroll: entered by Date: Checked by: Date: Payroll: Entered Date: Checked by: Date:
by HRU /Payroll by:
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ALL PAGES OF THIS EMPLOYMENT CONTRACT MUST BE PROVIDED TO THE EMPLOYEE.
SECTIONS A-E AND CONDITIONS OF EMPLOYMENT (PAGES 1-3) MUST BE PROVIDED TO PAYROLL BRANCH AND RETAINED BY THE FACULTY.
CONDITIONS OF EMPLOYMENT
1. The University of Technology, Sydney (UTS) offers and the Appointee (Employee), by signing the declaration and acceptance in Section D of this Contract of Employment, accepts the
employment for such period and at such remuneration as is set out in Section B of this Contract of Employment. Payment will be initiated upon receipt of the following:
(a) a completed authorised Contract of Employment and
(b) a completed Employment Tax Declaration Form and
(c) evidence of the right to work in Australia for the duration of this Contract of Employment (e.g. Australian birth certificate; Certificate of Australian citizenship; Australian or New Zealand
passport; evidence of permanent resident status; or temporary visa with entitlement to work. Please provide a certified copy of original documents or have original documents copied,
sighted and authenticated by the Employee’s supervisor). This Contract of Employment is subject to the Employee having the right to work in Australia for the duration of the Contract of
Employment. By accepting this Contract of Employment the Employee gives consent to UTS to verify the Employee’s right to work with the Department of Immigration and Citizenship. If
it is found that the Employee does not have the right to work in Australia, UTS will take such steps as it regards appropriate which may include termination of the Employee’s employment
immediately (without notice or payment in lieu of notice).
2. This Contract of Employment is subject to the Employee providing consent to UTS to verify relevant qualifications. If the Employee does not consent to UTS seeking to verify the Employee’s
qualifications or if it is found that the Employee has provided false or misleading information in relation to the Employee’s qualifications or other claims made during the selection process, UTS
will take such steps as it regards appropriate which may include termination of employment immediately (without notice or payment in lieu of notice).
3. UTS may, from time to time, require the Employee to work at another location or may relocate the Employee to another location.
4. For the duration of the Contract of Employment, the Employee will be required to perform the duties as set out in Section B and as advised by the nominated supervisor consistent with the
5. The Employee may be required to participate in the University’s performance and development scheme as varied from time to time. The Employee agrees to participate in the scheme if
6. The Employee may be required to undertake evaluation of their teaching.
7. In performing his/her duties and at all times during his/her employment, the Employee must:
(a) faithfully and diligently perform the duties assigned to him/her by UTS from time to time;
(b) perform such duties assigned to him/her in a competent manner;
(c) use all reasonable efforts to promote the interests of UTS;
(d) act in UTS’s best interests;
(e) act in a professional and ethical manner;
(f) comply with all lawful directions of UTS and
(g) comply with all laws applicable to his/her position and the duties assigned to him/her.
Without limiting his/her duties to UTS, the Employee must not
(a) act in conflict with UTS’s interests
(b) be involved in competing with UTS or
(c) perform work for any person or organisation other than UTS without first obtaining UTS’s written consent.
8. The Employee warrants that:
(a) he/she will not be in breach of any agreement with, or obligation owed to, any third party;
(b) he/she has disclosed everything to UTS which may be material to UTS’s decision to offer employment under this Contract and
(c) he/she is capable of performing the duties involved in the employment.
9. The Employee shall be given two weeks’ notice or the balance of the period of the Contract of Employment (whichever is the lesser), or payment in lieu of notice should the University wish to
terminate his/her employment prior to the conclusion of the Contract of Employment. Such notice will not be provided where the Employee is found to be guilty of misconduct, unsatisfactory
performance or other action which would, in the case of a continuing staff member, warrant dismissal.
10. A 25% loading is included in the gross salary rate specified in Part B of this Contract of Employment. This loading is paid in lieu of all leave entitlements. The Employee is not entitled to any
termination payment on completion of this casual Contract of Employment.
11. The Employee’s remuneration includes all amounts due to the Employee under any applicable industrial instrument, agreement, contract or legislation including, without limitation, minimum
hourly rates, penalties, overtime, allowances and loadings (Minimum Entitlements). The Employee’s remuneration for any relevant pay period can be set off against any Minimum Entitlements
for work performed during that period.
12. This is a casual Contract of Employment and does not entitle the Employee to subsequent employment with UTS.
13. Currently, payslips are issued online at www.neo.uts.edu.au. The Employee will need to register online first and then will be able to access Employee Self Service to change/view personal
details including address, emergency contacts, bank details and qualifications.
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14. UTS will make compulsory minimum superannuation contributions to UniSuper on the Employee’s behalf. Minimum superannuation contributions are the level of superannuation contributions
which UTS must make so as not to be liable to pay a charge under the Superannuation Guarantee (Administration) Act 1992 (Cth) and the Superannuation Guarantee Charge Act 1992 (Cth).
15. The Employee will comply at all times with the UTS Code of Conduct and other policies and instruments which UTS may adopt, from time to time, in relation to its operation and governance.
Access to the present policies and other instruments is available through the UTS website (www.gsu.uts.edu.au/policies/index.html). UTS policies, procedures or other such instruments do not
form part of this Contract of Employment and are not intended to be contractual in nature unless expressly provided within this Contract of Employment. The Employee acknowledges that UTS
may adopt, vary or rescind any policies or procedures from time to time, in its absolute discretion and without any limitation on its capacity to do so.
16. Some conditions of employment may be regulated by the UTS enterprise agreement relevant to the Employee’s position, location and duties. The UTS enterprise agreement relevant to the
Employee’s position, and any industrial instrument(s) which replace it, will apply to the Employee’s employment as a matter of law and do not form part of this Contract of Employment. A copy
of the present UTS enterprise agreements is available through the UTS web site (http://www.hru.uts.edu.au) or by telephoning the Human Resources Unit on 9514 1060.
17. If the Employee deals with personal information, as defined in the Privacy and Personal Information Protection Act 1998 (NSW) (Act), he/she must comply with the requirements of the Act, any
other applicable legislation regarding privacy, and any applicable policies of UTS, as adopted, varied or rescinded from time to time. The Employee acknowledges that, as a result of and during
the course of their employment, UTS will obtain personal information about them. The Employee consents to UTS obtaining this personal information and disclosing this personal information to
other parties for the purposes of conducting its business and as otherwise outlined in any relevant UTS policy.
18. The Employee must keep confidential and take reasonable steps to maintain the confidentiality of all Confidential Information. The Employee may disclose Confidential Information which the
(a) has obtained UTS’ prior written consent to disclose;
(b) is required to disclose in the course of his/her duties as an employee of UTS;
(c) is required by law to disclose or
(d) is required to disclose to his/her legal or financial advisers for the purpose of obtaining legal or financial advice, provided those advisers are under a duty of confidentiality.
For the purposes of this clause, Confidential Information means:
(a) All information of which the Employee becomes aware or generates in the course of, or in connection with, his/her employment with UTS (including confidential information belonging to a
third party), including but not limited to:
information which is specifically designated as confidential by UTS or its officers, agents or contractors;
information which, by its nature or the circumstances of its disclosure, may be reasonably understood to be confidential;
trade secrets and know-how;
inventions, discoveries, processes (whether in writing or recorded in any form);
the contents of patent applications, patentable ideas;
research materials including biological materials, data that is referred to in a patent application;
Intellectual Property created or generated by the Employee (whether alone or with any other persons) in the course of or in connection with the Employee’s employment with UTS and
Intellectual Property which is disclosed to the Employee or comes into the Employee’s possession during the period of the Employee’s employment with UTS, which is capable of
commercial exploitation and is required to be kept confidential under UTS’ Intellectual Property Policy, the Vice-Chancellor’s Operational Directive on Research Generated Intellectual
Property and Commercialisation and any related policies, procedures, instruments and directives which UTS may adopt or vary from time to time, in its absolute discretion, and
financial, accounting, marketing and technical information, customer and supplier lists, student information, staff information, operating procedures, contractual, technical and
production information, terms and conditions of employment of UTS employees, price lists, databases, reports, plans, strategies, source codes and methodologies, contractual
arrangements with third parties, clients or prospective customers and suppliers, this Contract of Employment, any discussion, negotiation or agreement between UTS and the
Employee regarding the performance, termination or cessation of employment at UTS, business systems and operating procedures;
(b) all copies or manuals, tender policies and arrangements, salary structures and remuneration schemes, policies and procedures documents and
(c) all copies, notes and records based on or incorporating the information described in this paragraph
Confidential Information does not include any information:
that was public knowledge on the date of commencement of this Contract of Employment or becomes so at a later date (other than as a result of a breach of confidentiality or this Contract
of Employment by, or involving, the Employee) or
already in the Employee’s possession (as evidenced by written records) at the date of commencement of this Contract of Employment (other than as a result of a breach of confidentiality
by, or involving, the Employee).
19. It is a condition of the Contract of Employment that the Employee complies with UTS’s Intellectual Property Policy and any related policies, procedures, instruments and directives which UTS
may adopt or vary from time to time, in its absolute discretion. Subject to UTS’s Intellectual Property Policy and any related policies, procedures, instruments and directives, as amended from
time to time, the Employee:
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(a) hereby assigns to UTS all Intellectual Property created or generated by the Employee (whether alone or with any other persons) in the course of or in connection with the Employee’s
employment with UTS
(b) and agrees:
that by virtue of this clause, all existing Intellectual Property referred to in the clause on Intellectual Property is vested in UTS and, on its creation, all future Intellectual Property will vest
in UTS, unless UTS agrees in writing with the Employee that it will not assert ownership or will share ownership of such Intellectual Property;
to immediately disclose to UTS in writing all Intellectual Property; and
to execute all documents and do all things reasonably required by UTS to enable UTS to exploit and assure further the Intellectual Property assigned under this clause.
For the purposes of this clause, Intellectual Property includes (whether registered, unregistered or applied for):
patents, patentable ideas, copyright, designs, trade marks, circuit layouts, rights in relation to plant varieties, technical trade secrets, know-how, research materials including biological
materials, technology and all other forms of intellectual property as defined by Article 2 of the “Convention Establishing the World Intellectual Property Organisation of July 1967”, and
all rights provided by law in relation to the protection of Confidential Information.
20. Surveillance: UTS notifies the Employee that it will, from the commencement of his/her employment, carry out ongoing, intermittent surveillance of its property and buildings with cameras, for
among other things, the safety of staff, students and visitors and the protection of property and buildings. Currently, cameras operate in an open surveillance manner (that is, there are no
hidden surveillance cameras) consistent with the requirement of the Workplace Surveillance Act 2005 (NSW), are monitored on a continuous basis and are supported by recordings that are
kept for a limited time in the event of the need arising to investigate incidents. Some areas of the campus are under constant camera surveillance.
21. This Contract of Employment shall in all respects be governed by and construed in accordance with the laws for the time being in the State of New South Wales.
22. The Employee must return any property belonging to or leased by UTS which is in his/her possession, power or control, immediately on request by UTS or immediately on termination of the
Contract of Employment, whichever occurs first.
23. Part or all of any provision of this Contract that is unenforceable will be severed and the remaining provisions shall have full force and effect.
24. This Contract and the UTS enterprise agreement relevant to the Employee’s position constitutes the entire agreement between the parties as to the Employee’s employment and supersedes all
previous communications, understandings, representations and agreements and any prior condition, warranty or indemnity or representation imposed, given or made by a party. In executing
this Contract, the Employee acknowledges that he/she is not relying on any representations by, or on behalf of, UTS unless expressly incorporated into this Contract.
25. The parties acknowledge that this Contract can only be varied by the written agreement of both parties.
VARIATION OF CONTRACT
If all contract paid hours set out in Section B are not completed, a variation to this Contract of Employment must be notified to the Payroll Branch through submission of a completed “Variation of
Contract” form available from the Employee’s Faculty/School office.
A web-based induction program for casual academic staff is currently available at http://www.hru.uts.edu.au/for/academics/casuals.html
FAIR WORK INFORMATION STATEMENT
All employers are required by law to provide new staff with the Australian Government Fair Work Information Statement (Statement). A copy of this Statement is attached to this Contract of
Employment but it does not form part of this Contract of Employment and is not intended to be contractual in nature. The Statement provides basic information on the Australian industrial and
workplace regulatory framework. The conditions set out within the Statement represent minimum conditions which every employer must provide to their staff.
The Statement also notes that these workplace conditions include the right to freedom of association (including the right to become or not to become a member of a union).
The unions with coverage of UTS staff are:
Community and Public Sector Union (CPSU) (support staff) – http://www.thegeneralstaffunion.org.au/index.phr/tgsu/ and
National Tertiary Education union (NTEU) (both support staff and academic staff) – http://www.nteu.org.au.
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CASUAL ACADEMIC STAFF LEVELS - FROM UTS ACADEMIC STAFF AGREEMENT 2010
Level 1: Specialised lecture — 1 hour of delivery and 4 hours of associated non-contact duties.
Level 2: Developed lecture — 1 hour of delivery and 3 hours of associated non-contact duties.
Level 3: Basic lecture — 1 hour of delivery and 2 hours of associated non-contact duties.
Level 4: Repeat lecture — 1 hour of delivery and 1 hour of associated non-contact duties. Applies to subsequent deliveries of substantially the same lecture within a period of 7 days.
Level 5: Normal tutorial — 1 hour of delivery and 2 hours of associated non-contact duties.
Level 6: Repeat tutorial — 1 hour of delivery and 1 hour of associated non-contact duties. Applies to subsequent deliveries of substantially the same lecture within a period of 7 days.
Level 7: Normal tutorial (Employee performs full subject coordination or possesses relevant PhD qualification) — 1 hour of delivery and 2 hours of associated non-contact duties.
Level 8: Repeat tutorial (Employee performs full subject coordination or possesses relevant PhD qualification) — 1 hour of delivery and 1 hours of associated non-contact duties.
Applies to subsequent deliveries of substantially the same lecture within a period of 7 days.
Level 9: Other academic activity — includes (but not limited to):
> the conduct of practical classes, demonstrations, workshops, student field excursions;
> the conduct of clinical sessions other than clinical nurse education;
> consultation with students, including being available on-line for student enquiries;
> attendance at lectures or other teaching activities of other staff as required;
> attendance at departmental and/or Faculty meetings and meetings and briefings with staff as required.
Level 10: Other academic activity (Employee possesses relevant PhD qualification) — as level 9.
Level 10b: Other academic activity (Employee performs subject coordination duties) – as level 9. Subject coordination duties may include the development of teaching and subject
materials such as preparation of subject guides, reading lists.
Level 11: Standard marking.
Level 12: Standard marking (Employee possesses relevant doctoral qualification).
Level 13: Higher level marking — Marking as a supervising examiner or marking requiring a significant exercise of academic judgment appropriate to an academic at Level B status.
Level 14: Clinical nurse education - Normal preparation — 1 hour of delivery and 1 hour of associated non-contact duties.
Level 15: Clinical nurse education - Little preparation — 1 hour of delivery and 0.5 hour of associated non-contact duties.
Level 16: Clinical nurse education - Normal preparation (performs full subject coordination or possesses relevant doctoral qualification) – 1 hour of delivery and 1 hour of
associated non-contact duties.
Level 17: Clinical nurse education - Little preparation (performs full subject coordination or possesses relevant doctoral qualifications) — 1 hour of delivery and 0.5 hour of
associated non-contact duties.
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