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					Terms of Reference for GEF Medium Sized Project Preparation International Consultant
Government of Botswana is presently carrying out a national IWMR planning exercise. Several other countries in the Southern Africa region are engaged in similar IWRM planning processes. UNDP is proposing the MSP “Support Integrated Water Resources Management Planning in Southern Africa” to assist these efforts. The MSP would provide direct support to the national IWMR planning process in Botswana and establish a regional knowledge management mechanism to strengthen institutional capacity to support and foster IWRM in the region. In order to complete consultations will the project stakeholders and partners, and prepare the MSP project document, UNDP would like to engage consultant assistance to carry out the preparatory activities as described in the PDF A document.

Background See the PID document in Appendix 1. Objectives The anticipated results of the services are to formulate a framework for GEF support to national IWRM planning and regional knowledge
management platform and prepare a MSP document.

Scope of Work
The consultant(s) will be responsible for ensuring that the MSP is prepared and agreed in consultation with all relevant project stakeholders and partners, and will carry out the necessary activities to formulate the MSP document in accordance with UNDP requirements. To this end the consultant(s) will carry out consultations to confirm and elaborate: 1. project outcomes, outputs and activities; 2. roles and responsibilities of the various project partners 3. costed inputs the project partners will provide to the project; 4. implementation and management arrangement 5. project time frame and budget. Further, the consultant(s) will gather all information required to formulate the MSP document as per the requirements laid out in the MSP Proposal Template, and produce a final draft for comment and subsequently the final MSP document.


Activities and Outputs . How and when the Consultant will present his or her results must be crystal clear?
The consultant(s) will work in collaboration with UNDP and the GEF Regional Coordinator for Southern Africa, and in cooperation with implementing partners. 1. Carry out and document consultations with project stakeholders and implementing partners to agree the design of the MSP; 2. Describe and elaborate project components, outputs and accompanying activities, i.e.: a. assessment of water resources issues and priorities (specific contributions and technical inputs to the Botswana NWMP review process); b. cross-sectoral coordination mechanism (IMCC) (composition, role and tasks; specific support to the IMCC, such as secretariat services; relationship and delegation of tasks to CWP; managing horizontal and vertical exchange and flow of information); c. links to transboundary processes and institutions (mechanism, managing exchange and flow of information); d. stakeholder participation process (stakeholder analysis, managing participation and dialogue); e. capacity building and awareness raising activities (contents and delivery of capacity building, e.g. workshops, target audiences); f. regional knowledge management mechanism (host of the mechanism; outputs, such as documentation of lessons and best practices; means of knowledge and information dissemination and exchange); g. IWRM monitoring framework (development of indicators, links to MDG monitoring systems). 3. Define project management and implementation arrangements, including project personnel and short-term inputs.1 Define roles, responsibilities and functions of project implementing partners, and the inputs (activities) they will provide to project components. This includes defining the roles and contributions of GWP-SA and WaterNet/Cap-Net, and their collaboration with respect to implementation of capacity building activities and documentation of the IWRM processes; 4. Draw up the project outcome budget, as well as outcome-output-input budget; 5. Assess and describe project incremental costs; 6. Organize a verification workshop confirming the draft MSP document with all stakeholders;


It is expected that the project will recruit a national project coordinator and assistant, who, in concert with lead agency designated staff, will function as the “Project Management Unit”. Responsibilities would include overall project coordination; day-to-day management of project activities; preparation of work plans; support to the „IMCC‟; and interaction with transboundary institutions and processes. The „IMCC‟ would constitute the formal cross-sectoral coordination mechanism and may delegate various coordination, consultation, and advisory tasks to the Botswana Country Partnership; the „IMCC‟ would approve the project work plans and recruitment of personnel/technical inputs, and provide project oversight. UNDP will be responsible for overall project management.


7. Elaborate the project monitoring and evaluation plan, derived from the project logical framework; 8. Write up the final MSP Proposal document, addressing all GEF and UNDP requirements (as per MSP Proposal Template).

Purchases Are any hardware requirements connected with the assignments? When should any such deliveries to the client be made and on what terms? Inputs Inputs: What is the client going to provide in the way of facilities, professional support and physical facilities? Timeline (and Budget) What time scale to be included - overall duration and start-up of the project? Are there specific decision points during the performance of the work? Budget should normally not be provided in ToRs – an estimate of the number of professional days /weeks and expected travel should be provided.

Lines of Reporting
Contract Administration:On all matters regarding the administration of the contract, the consultant will report to: Cecile Collas Outpost Coordinator UNOPS Tel. and email: +41 (22) 917 8288 Technical Supervision:On all technical aspects of the project, the consultant will report to:


Nik Sekhran Regional Coordinator/Task Manager GEF IW Southern and East Africa Tel. and email:+ 27.12.354.8131


The WSSD Plan of Implementation calls for the development of integrated water resources management and water efficiency plans by 2005 (IWRM plans), with support to developing countries. Further, adoption of national IWRM policies and strategies for the management and development of water resources is a fundamental step towards reaching most of the MDGs. Consistent with the MDG and WSSD targets, IWRM strategies involve balancing societies‟ multiple needs and uses of water with the need to protect ecosystems and their ability to sustain multiple uses. Conventional fragmented, sectoral approaches to water allocation, use and management are not sustainable. A wide range of issues – such as competing sectoral uses, land degradation, pollution from various sources, climate variability and change – impact water resources quality and quantity and need to be addressed in concert. Where water resources are shared between countries, it is also essential to take into account transboundary concerns. While there are many good efforts ongoing globally that in one way or another support IWRM principles and aim to address water issues in a more integrated manner, comprehensive national IWRM processes are lacking or in incipient stages. There are no tried and tested methodologies and processes for the development of national IWRM plans that could offer models for countries for their national IWRM planning. UNDP is proposing to support the formulation of several GEF Medium-Size Projects to assist countries with the development of their national IWRM and water efficiency plans. GEF support would enable countries to better integrate the environmental dimensions of water resources management and incorporate transboundary and global environmental issues into national IWRM processes and plans. Specifically, it would assist countries to:
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integrate relevant work within the GEF focal areas (BD, CC, IW, POP, LD) into national IWRM planning and implementation processes; improve cross-sectoral communication and coordination for IWRM, bringing together the various actors (ministries, agencies, CSOs, GEF projects) through processes already piloted in the IW focal area by UNDP; strengthen the bi-directional relationship between national and transboundary water resources management and links between national IWRM processes and transboundary initiatives; and integrate global environmental concerns, especially land resource considerations into IWRM.

The MSPs would utilize the experience of several processes that have been piloted under the GEF IW focal area to achieve integrated approaches for transboundary water systems, which can be adapted for use on a national basis. By capturing lessons learned and best practices from both the international waters and national IWRM processes, the MSPs would contribute to the development of IWMR planning methodology. 1.2 MSP to Support Integrated Water Resources Management Planning in Southern Africa The first MSP, proposed here, aims to support IWRM planning in the Southern Africa region. It comprises two components:


a. Support to the development of the national IWRM plan in Botswana b. Regional knowledge management and institutional support for lessons learning and replication of best practice within SADC National IWRM Plan in Botswana: Botswana is presently undertaking a review of its National Water Master Plan. The summary objective of the review is to assess and project water demands and potential sources over a thirty year period, and identify water resources development options that best meet economic efficiency, sustainability, and poverty alleviation objectives. It also includes institutional, policy and legal aspects of water resources management and effective implementation of the NWMP. While the review is a comprehensive effort that aims to address all sectoral needs, GoB requires assistance to fully integrate water resources management and development options across all sectors. In particular, support is needed to identify and develop water efficiency and conservation options to respond to the problem of increasing water scarcity and balancing allocation and use of water resources. Further, even though GoB strongly supports crosssectoral coordination and stakeholder participation, actual coordination is weak and requires concrete assistance to develop consensus between sectoral interests in the formulation of national water resources policy and implementation strategy. Regional Knowledge Management Several countries in the Southern Africa region are presently at the beginning stages of national IWRM planning processes, including Botswana, Malawi, Mozambique, Namibia, Swaziland, and Zambia. The only country in the region to have formulated an IWRM plan is South Africa. As mentioned above, tested methodologies and processes for developing IWRM plans are lacking. The proposed project would establish a regional knowledge management mechanism to support exchange of experience and lessons learned, and eventually derive best practice and guidance on IWRM planning. Collaboration with SADC and regional capacity building institutions would thereby strengthen institutional capacity in the region to support national IWRM processes. The diagram in Annex 1 illustrates the project process. 2. PROJECT LINKAGE TO NATIONAL PRIORITIES AND CP/GCF/RCF, CCA, AND UNDAF SITUATION ANALYSIS Chapter 12 of the National Development Plan 9, 2003/4 – 2008/9, puts forth Botswana‟s priorities vis a vis water resources, consistent with its “Vision 2016” – “A Long-Term Vision for Botswana: Towards Prosperity for All”. The review of the NWMP is one of these priorities, and it is expected to produce “… a revised institutional framework for the water sector in Botswana, which can respond and adequately deliver Vision 2016 goals and aspirations on water.” Also prioritized is the work of the International Waters Unit of the MMEWR to continue Botswana‟s participation in transboundary water resources issues and full engagement in negotiation and promotion of international agreements on water resources development and use at the regional level. The proposed project thus is directly linked to NDP9 priorities. The Country Programme for Botswana 2003-2007 recognizes the threat of environmental degradation to the long-term sustainability of Botswana‟s development, as well as the reliance of a large part the population on environmental resources for their livelihoods. The CP is based on UNDAF which identifies environment as one of three strategic areas of focus for UN support, along with poverty and HIV/AIDS. The CP supports the UNDAF objective to assist Botswana to fulfill its obligations under


global and regional commitments and goals. The proposed project is directly linked with, in fact identical to, the output “Integrated water resources management plan developed” under this objective. Chapter four of the Common Country Assessment (2001) lays out the constraints and challenges to sustainable utilization of Botswana‟s natural resources vis a vis six inter-related „environmental‟ concerns, including rangeland degradation, depletion of water resources, pollution, waste and sanitation, and climate change impacts. The proposed project contributes directly to addressing a range of the identified constraints, including increasing public awareness, capacity building and participatory decisionmaking. The Second Regional Cooperation Framework for Africa, 2002 – 2006, addresses “protecting and regenerating the environment” as a cross-cutting objective critical to sustainable human development and poverty eradication. The proposed project contributes to several expected results of the RCF, including effectively addressing the environmental dimensions of conflicts and disasters and effective management of cross-boundary water resources. The proposed project contributes to the objectives of the GCFII (2001- 2005), specifically with respect to promoting equitable and sustainable management of the global commons [para. 32 (c)] and generating tools and sharing approaches for equitable access to, and sustainable use of, water, land and biological resources as natural resource assets for poverty reduction [para 38 (b)]. 3. STAKEHOLDERS AND BENEFICIARIES INVOLVED IN THE PROJECT At the national level, stakeholders and beneficiaries include the ministries and their agencies involved in and having a bearing on water and land resources management, such as Ministry of Minerals, Energy and Water Affairs; Ministry of Environment, Wildlife and Tourism; Ministry of Local Government; Ministry of Lands and Housing; Ministry of Agriculture; and Ministry of State President. Other partners include civil society organizations and NGOs such as Kalahari Conservation Society and Environment Watch Botswana. The proposed MSP should also benefit a number of related GEF and other projects, e.g. UNEP Desert Margins Initiative and UNDP Botswana LANDCARE, as well as GEF IW projects (Okavango, Orange Senqu, Groundwater and Drought Management in SADC), and vice versa these projects would contribute vital information on water-relevant concerns to the national IWRM planning process. At the regional level, stakeholders include capacity building organizations in the region, Global Water Partnership – Southern Africa, Cap-Net/WaterNet, and SADC. 4. RATIONALE FOR GEF INVOLVEMENT AND FIT WITH GEF OPERATIONAL PROGRAMMES AND STRATEGIC PRIORITIES GEF has been supporting countries‟ work within the GEF Focal Areas – biodiversity, climate change, international waters, persistent organic pollutants and land degradation – that has direct relevance for IWRM. UNDP and other agencies have utilized GEF support to assist countries in planning under each of these focal areas. Results of this work, priorities that have been established, and ongoing action within these areas should be utilized effectively and linked with national IWRM planning and implementation processes, because they contribute to achieving the MDGs and Johannesburg targets. Not only would this promote more holistic and comprehensive water resources management, it would also facilitate progress with the issues addressed under these focal areas. Such „cross-sectoral‟ coordination adds complexity to water and land resources management, and in many instances exceeds the capacity of developing countries. GEF has piloted processes in its international


waters focal area that may help countries to delineate where such integrated approaches are necessary, and to simplify the perceived complexity. These processes will be useful to consider in formulating national IWRM plans. Indeed, GEF is considering terminating support for separate national action plans under its international waters focal area, and may ask nations to integrate these transboundary considerations into their national IWRM plans. Consequently, GEF would support the MSPs for national IWRM plans through the international waters focal area in Operational Program 10 (global technical support component). This series of pilot MSP projects would serve as innovative demonstrations under Strategic Priority III for the focal area. 5. EXPECTED GOAL, OBJECTIVES, AND OUTCOMES OF FINAL PROJECT AND RELEVANCE TO OUTCOMES OF CPD AND UNDAF The expected goal, objectives and outcomes are elaborated in the draft project Logical Framework attached in Annex 2.

Project Goal: Project Objective: Outcome 1:

Outcome 2: Outcome 3:

IWRM is operationalized across southern Africa, and contributes to environmentally, economically and socially sustainable development. National processes and institutional mechanisms are in place to undertake adaptive IWRM planning. IWRM Plan for Botswana is adopted that addresses national and transboundary water management priorities, integrates global environmental management objectives, and balances multiple uses of water resources. Increased awareness and capacity of stakeholders (government, civil society, private sector) to engage in the IWRM planning and implementation process. Monitoring of progress in planning and implementing IWRM is improved.

Outcome 1 comprises support to the national IWRM planning process while outcome 2 encompasses the project‟s regional knowledge management component, and capacity building and awareness raising at national and regional levels. A monitoring framework, linked to national MDG and poverty monitoring systems, will be derived from the identified best practice and guidance to improve systematic tracking of progress on IWRM in the region. The final project is directly relevant to the four intended outcomes of the CP under the thematic area environment:
    Improved national capacity to monitor environmental conditions and trends and assess policy performance in promoting environmental sustainability, Improved awareness and understand among decision makers and the public of linkages between environmental sustainability and human poverty and well-being, Global environment concerns and commitments integrated in national planning and policy, Improved national capacity to negotiate and implement global benefits.

As mentioned above, the national IWRM plan is one of the CP outputs. 6. DESCRIPTION OF PREPARATORY INCEPTION STAGE Initial consultations have been carried out with Government of Botswana and other project partners on the scope and activities of the proposed MSP, and have broadly identified proposed project support. The purpose of this PDF A project is to carry out follow-up discussions, agree project outputs and activities and the roles and responsibilities of the various project partners, and prepare and agree the final MSP project document. The PDF A will finance activities required to elaborate the cross-sectoral coordination


mechanism, links to transboundary processes and institutions, stakeholder participation process, capacity building and awareness raising activities, and the regional knowledge management mechanism. The preparation phase of the MSP will emphasize stakeholder participation. 6.1 Expected Outcomes and Completion Date of PDF A Project The expected outcome of the PDF A project is a framework for GEF support to national IWRM planning and regional knowledge management platform. 7. MANAGEMENT ARRANGEMENTS The project will be executed by UNOPS. The Botswana Department of Water Affairs will be the lead agency for project implementation at the national level, in close collaboration with the above-mentioned water-relevant ministries and their agencies. Project activities will further be implemented in collaboration with the Global Water Partnership – Southern Africa, Cap-Net/WaterNet, and UNDP. 7.1 Roles and Responsibilities of the Parties UNOPS will be accountable to UNDP for financial management and timely contracting of project inputs. Overall project management and technical backstopping will be carried out by UNDP. Elaboration and agreement of roles, responsibilities and functions of project implementing partners will be finalized during the project preparation phase.


Annex 1 GEF Support for Developing National IWRM/WE Plans to meet multiple MDGs: IWMR Planning in Southern Africa MSP
Nationally Owned Process: Botswana

Establish Inter-Ministerial Committee

Work plan for project adopted by Inter-Ministerial Committee Other nationaL IWRM planning processes in region Other nationaL IWRM planning processes in region

Interact with GWP, Cap-Net; donor coordination & facilitation through UNDP Country Office; Capacity building & coordination inputs

Conduct rapid water and land related resources analysis by catchment and from institutional standpoint (local, catchment, national) Draft basin analyses reviewed by stakeholders, revised if necessary and adopted by Inter-Ministerial Committee Draft IWRM plan formulation process undertaken Draft IWRM plan reviewed by stakeholders

Interact with existing transboundary processes and institutions if any

Draft IWRM plan revised and adopted by Interministerial Committee

Interact with regional frameworks SADC

Regional Knowledge Management Exchange experience and lessons learned Develop best practice and guidance for IWRM planning, disseminate in the region


Annex 2

Logframe Matrix: Integrated Water Resource Management Planning in Southern Africa
INDICATORS Goal: IWRM is operationalized across southern Africa, and contributes to environmentally, economically and socially sustainable development. MOV ASSUMPTIONS/RISKS

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Project Objective: National processes and institutional mechanisms are in place to undertake adaptive IWRM planning


SADC countries have developed and adopted IWRM plans for water resources management, water sector reforms and investments. Baseline: 1 country EOP at least 7 countries IWRM plans are integrated into PRSs and PRSPs Baseline: zero EOP 3 Countries Situation assessment of the status of water resources management is completed and priority IWRM issues and actions are identified Baseline: water sector studies available Mid-term: cross-sectoral situation assessments completed IWRM plan reflects national priorities and consensus agreed through cross-sectoral multi-stakeholder processes Baseline: agreement to prepare IWRM plans EOP:

IWRM Plan documents PRS and PRSP documents Documentation of national – transboundary coordination and harmonization mechanisms Transboundary SAPs or equivalents Assessment reports IWRM plan Transboundary management strategies and programmes Documentation of cross-sectoral, participatory consultation and coordination processes Records and outputs of IMCC




Political stability and law and order are in place Continued political commitment to meeting MDGs and WSSD resolutions Continued support to IWRM from social and economic sectors Development assistance organizations remain ready to assist countries to undertake IWRM reforms and investment priorities Consensus can be achieved and conflicts of interest can be resolved on balancing competing uses of water at both national and transboundary scales IWRM concerns receive sufficient attention and allocation of national and external sources of financing Sufficient information can be generated to support resource management and allocation decisions Willingness/ability to achieve agreement on priorities and resolution of potential WR use or allocation conflicts Government leadership and

Outcome 1: IWRM Plan for Botswana is adopted that addresses national and transboundary water management priorities, integrates global environmental management objectives, and balances multiple uses of water resources

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adopted by parliament

prioritization of IWRM issues Planning documents Monitoring reports


Transboundary basin concerns and agreements are incorporated into national plans and reflect national priorities Baseline:8 transboundary water management programmes in place EOP: transboundary planning targets incorporated into IWRM plans Cross sectoral institutional coordination mechanisms for IWRM are functional Baseline: incipient CWP established EOP: functional Inter-ministerial Coordinating Committees in place and CWPs actively supporting IWRM planning processes and mandated by IMCCs Coordination of roles and responsibilities clearly defined across spatial (hydrologic units – basins) and administrative (local-national) levels Baseline: roles and responsibilities not defined EOP:roles and responsibilities clearly delineated Bi-directional mechanisms in place to incorporate national and transboundary basin concerns into respective WR planning and management arrangements Baseline:no integration EOP: knowledge management platforms in place and informing CWP & IMCC processes Consistent and practical guidance for IWRM planning is developed and accessed throughout the region Baseline:no consistent guidance available EOP:Guidance formulated and accessible through knowledge management platform



Outcome 2: Increased awareness and capacity of stakeholders (government, civil society, private sector) to engage in the IWRM (planning & implementation) process


Proceedings of dialogue and networking events Requests for information Project monitoring reports GWP/CWP progress reports and documentation Cap-Net documentation IWRM planning guidance document(s) Documentation of planning processes Public outreach and participation

Intergovernmental relations between riparian countries remain sufficiently cooperative Sufficient institutional and human resources capacity to carry out IWRM planning processes Sufficient support for meaningful stakeholder participation, particularly of constituencies with low capacities and marginalized groups



Outcome 3: Monitoring of progress in planning and implementing IWRM is improved


Monitoring framework derived from IWRM guidance and best practices is adapted and used across region Baseline: no framework in place EOP:monitoring framework applied in at least 3 countries

plans Monitoring framework document

Sufficient capacity/resources to carry out information collection and reporting

Working definition of terms for the purposes of this MSP: IWRM: Characteristics of IWRM processes:  Addresses both management of water as a resource, and provision of water services  Addresses multiple domains that shape WR management and provision of water services: o enabling environment – policy, legislation, financing mechanisms o institutional arrangements that determine how policy is implemented and who is involved o management instruments and tools to manage water resources, their use, and the behavior of water users  is cyclical, ongoing process of assessing issues, agreeing goals and priorities, implementing priority actions, and monitoring and evaluating approaches and effectiveness  aims to balance competing uses of water resources towards the end of social equity and poverty reduction, environmental sustainability, and economic efficiency  aims to coordinate and integrate WRM across spatial and political scales – catchment, basin; local, national, transboundary  promotes participation of all stakeholder groups in decision-making processes to level the playing field in the negotiation of roles, rights, and responsibilities Project scope: Project addresses the „assessment of issues‟ and „agreement of goals and priorities‟ phase of the cyclical process. In practice, it builds on existing work done in the IWRM process, and assessment of its effectiveness and gaps/omissions; it emphasizes strengthening the process of assessment and decision-making (e.g. interministerial coordination, participation of marginalized groups and public at large), and development of lessons learned and guidance for effective IWRM planning, so as to promote replication of effective IWRM planning across the southern Africa region.


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