Proposal NoB-212-96 - City of Pittsburgh

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       Name and Address of Bidder:




       Bid for     FURNISH / INSTALL / REMOVE / REPAIR /
                  INSPECT /MAINTAIN: STREET LIGHTING
                            (CD AREAS)

                                                                      ( B-172-07 )

       Dept. of      FINANCE

       Opening Date                                                                         March 16 , 20 07

        All bids must be received in the Office of the City Controller no later
         than the prevailing date and time listed on the enclosed proposal.
                      PITTSBURGH, PA 15219-2468

                                                  CITY-COUNTY BLDG.

                                                                         414 GRANT STREET

                                                                                            FIRST FLOOR

                                                                                                          CONTROLLER
                                                                                                          OFFICE OF CITY
          B-172-07


    PRE-BID CONFERENCE


          TUESDAY

        MARCH 6, 2007

           1:00 PM
ROOM 301 CITY-COUNTY BUILDING
                                           B-172-07
NOTICE TO PROSPECTIVE BIDDER:

Enclosed is an invitation to bid on a proposal issued by the City of Pittsburgh, Department of
Finance, Bureau of Procurement. Please read all enclosed instructions and specifications
carefully.
In order for your submission to be considered eligible, you must complete the following:
1. The proposal must be properly completed (in ink or typewriter);
2. Be signed by an authorized contracting agent of your company;
3. Be filed with the "City of Pittsburgh, Controller's Office, First Floor, City-County
    Building, 414 Grant Street, Pittsburgh, PA 15219", at the time indicated on the
    Proposal Cover Sheet; Contain certain required paperwork. We have enclosed the
    following checklist to assist you in your submission. Any forms that have been check-
    marked must be completed and returned with your bid package or your bid may be
    rejected:
    PROPOSAL CHECKLIST
 X           Bid Envelope
 X           Notice To Prospective Bidder Letter
 X           Bid Bond (When required, bid bond for amount indicated on Proposal Cover must be
             submitted with bid proposal. See paragraph 13, Articles of Agreement)
 X           Proposal Cover
 X           Technical Specifications
 X           ARTICLES OF AGREEMENT (SIGNATURE SHEET MUST BE SIGNED AND
             ATTESTED ON PAGE 15 )
 X           Vendor Questionnaire (If not submitting a bid)
 X           MBE/WBE Solicitation and Commitment Form–(Must be signed and returned with bid)
 X           Affidavit Of Contractor
 X           Sweatshop Conditions
 X           Statement Of Affiliations
 X           Prevailing Wage Rate Schedule
 X           Bid and General Contract Conditions (Must contact the Bureau of Procurement)

The successful bidder may be required to provide a performance bond, or other acceptable
security, as indicated on the proposal sheet. Please refer to the proposal package for more
information. If any of the forms listed in the checklist are missing, please contact the
Procurement bureau at (412) 255-2485. Should you choose not to respond to our proposal,
please complete the attached "Vendor Questionnaire" and return it in the enclosed bid envelope.
Your comments will enable us to improve our ability to serve you. If you have any questions
concerning this proposal or its requirements, please contact the Procurement bureau at 412-255-
2485. We look forward to doing business with you.
                                             BID BOND

Know All Persons by these Presents
THAT
________________________________________________________________________________
And principal, and ______________________________________________________________________
______________________________________________________________________________
as surety,
are held and firmly bound unto the City of Pittsburgh, in the sum of _______________________________
___________________________________________ to be paid to the said City of Pittsburgh, aforesaid,
their certain attorney, successors or assigns. To which payment, well and truly to be made, we do not bind
ourselves, our successors and assigns, jointly and severally, firmly by these presents.
    WITNESS our hands and seals, the _________ day of _______________ in the year of our Lord,
Two thousand _________________________________________________
   WHEREAS, the above bound ______________________________________________
__________________________________________________________________________________
___________________has filed with the Controller of the City of Pittsburgh proposals for
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
to be done under and in pursuance of the Acts of the Assembly and Ordinances of Council relating thereto;
now
                  THE CONDITION OF THE ABOVE OBLIGATION IS SUCH
That if the said _________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
shall enter into a written contract, as required by said laws and ordinances in case the
same shall be awarded to _________________ and well and faithfully perform and fulfill in
all its parts, the contract to be made and entered into by and between the said City of
Pittsburgh and the said
________________________________________________________________
______________________________________________________________________________
for ___________________________________________________________________________
in accordance with the above mentioned contract, and shall indemnify and save harmless said City
of Pittsburgh from all liens, and shall otherwise indemnify, save and hold harmless said City of
Pittsburgh from all liens, charges, claims, demands, loss, costs, and damages of every kind and
nature whatsoever, then this obligation to be void, otherwise to be and remained in full force and
virtue.   It is further agreed that any alterations which may be made in the terms of the contract or
in the work to be done or materials to be furnished or labor to be supplied or performed under it, or
the giving by of City of Pittsburgh of any extension of time for the performance of the contract or any
other forbearance on the part of either the City of Pittsburgh or the principal to the other, shall not in
any way release the principle and the surety of sureties, or either or any of them, their heirs,
executors, administrators, successors, or assigns, from their liability hereunder, notice to the suety
or sureties of any such alteration, extension or forbearance being hereby waived.


   ATTEST:
                                                                                              (Seal)
     SECRETARY - TREASURER                                  COMPANY NAME


                                                     PRESIDENT-VICE PRESIDENT                 (Seal)


                                                          BONDING COMPANY                     (Seal)
FOR SURETY COMPANY   ATTORNEY-IN-FACT   (Seal)
                                             CITY OF PITTSBURGH
                                                Department of Finance

               “B” PROPOSAL FOR CITY OF PITTSBURGH CONTRACTS

Proposal #        B-172-07                     Opening Date                               March 16, 2007


Bid Bond: 10% of Total Amount Bid                  Performance Bond: 10% of Total Amount Awarded

                                                           NOTICE
THIS INQUIRY MUST BE DELIVERED TO THE CITY CONTROLLER’S OFFICE BY 10:00 A.M.
ON THE OPENING DATE LISTED ABOVE, TO BE READ AT 11:00 A.M., E.S.T., IN THE
DEPARTMENT OF FINANCE BUREAU OF PROCUREMENT.
In accordance with the provisions of a Resolution of Council of the City of Pittsburgh:
No. _518 __, Series _2006___, approved _August 9, 2006.



  FURNISH / INSTALL / REMOVE/ / REPAIR / INSPECT / MAINTAIN: STREET LIGHTING
 FOR THE PERIOD FROM AWARD THROUGH MARCH 31, 2008, 2009, 2010, 2011 AND / OR
                                 2012 (CD AREAS)



                           (SEE ATTACHED SPECIFICATION FOR ADDITIONAL DETAIL)


Please check the appropriate box:
   Corporation          Partnership       Sole Proprietor       Unincorporated
Include either Social Security or      Federal Tax Identification Number:____________


Name of                                                        E-mail address
Firm:
Address:                                                       Phone:
                                                               Fax:
                                                               Print name of Signatory Authorizing
                                                               Contract:

pr
                                             INTRODUCTION
This work shall consist of providing maintenance services for the City of Pittsburgh Street Lighting
System. The City of Pittsburgh RESERVES the right to control work assignments. Maintenance services
will be provided in the City of Pittsburgh, Pennsylvania on its streets, Boulevards, Underpasses, Alleys,
Byways, Bridges, Parks, and other thoroughfares and places and work incidental thereto within the
corporate limits of said city. The City will provide maps and Streets guidebook Maintenance services shall
include all labor, supervision, equipment, and materials necessary to provide the services as described in
the attached specifications. Required maintenance services are as follows:
 Maintain street lighting luminaries, fixtures, poles, bases, etc.
 Wash and re-lamp street /re-Photocell light luminaries
 Utility marking under the PA ONE CALL SYSTEM
 Tree pruning at selected locations
 Customer service for all telephone complaints
 Information technology system for all maintenance activities

Bidder does hereby propose and agree to perform the above-described work in accordance with the hereto attached
specifications and Contract Documents as follows:
        A. To furnish all materials, tools, equipment and labor required in strict accordance with the
             specifications for Street Lighting contained herein.
        B. To enter into a Contract for said work for the term and prices stated herein.
        C. To fulfill all minority participation requirements applicable to this Proposal, per the terms of Exhibit
             B.
        D. To comply with all Federal, State local statutes, laws, rules and administrative regulations in effect or
             which may become applicable to this agreement; and all terms and conditions of the Contract
             Documents.
        E. Bidder agrees that it will accept the provisions of the Workers’ Compensation and Occupational
             Disease Acts, as amended and supplemented, insofar as the work covered by this Contract is
             concerned, and that it has insured its liability with respect to its employees thereunder in accordance
             with the term of said Acts, or has duly filed a proper certificate of exemption form insurance with the
             Pennsylvania Department of Labor and Industry.
        F. The City of Pittsburgh reserves the right to award this contract for a period of FIVE (5) YEARS in its
             own best interest, and at the sole discretion of the Director, Department of Finance. The successful
             bidder will be advised of the maximum length of contract at the point of initial award notification.
        G. Cancellation: The City of Pittsburgh reserves the sole and exclusive right to terminate this contract at
             the discretion of the Director of the Department of Finance at any point after a minimum of twelve
             (12) full months has been complete. Such cancellation shall require a minimum written notice of
             SIXTY (60) days.
        H. Please note that all inspection, estimates, sketches, drawings, meetings, etc., required to keep the
             Contract Administrator, or any Department representative, informed and award of any aspect of the
             street lighting system, or its condition, or requirements, are a normal and expected part of system
             maintenance and construction; and, as such, are part of overhead and shall in no case, require
             additional compensation.
        I. Any and all computer hardware, software, or database related expenses are also overhead and will
             receive no additional compensation.
        J. Please note that the Insurance requirements specified in the General Specifications attached hereto
             supercede any and all other references or requirements.
Bidder acknowledges having read and examined all Contract Documents and is ready, willing and able to enter into
the Articles of Agreement in the event it should be awarded this Contract.
Bidder certifies that it is not interested in any other Proposal submitted for this work by another bidder and that
Bidder is not in any way connected with any other person or persons submitting a Proposal for this Work. Further,
Bidder certifies that no member of Council or other officer of the City is directly or indirectly interested in this
Proposal, or any portion of the profits thereof .
B-172-07:Furnish/Install/Remove/Repair/Inspect/Maintain: Street Lighting                                         PAGE 1


BID SHEET #1: FIRST YEAR- AWARD THROUGH MARCH 31, 2008

                                                                               Est.
                                                                             Monthly.             Unit
                                                                               Quantity                  Price


M-1. COBRA-Type Street Lighting Luminaire                                     37,000          $_________EA


M-2 Ornamental Street Lighting Luminaire                                      3,000          $_________EA


M-3 Wash and Re-lamp / Re-Photocell: Street Light Luminaire                   4,000          $_________EA


M-4 Smithfield Street Bridge Lighting                                        MONTHLY          $________/MO


M-5 Tree Pruning (Street Light Location)                                         40           $_________EA


M-6 One Call Field Response                                                  20 TRIPS        $_________EA


M-7 Install Pole/ Light Identification Tag                                        600         $_________EA


M-8 Restore knockdown poles to full function                                      70          $_________EA


M-9 Time and Materials                Journeyman Electrician (regular rate)               $__________Hour

                                             Street Light Technician (regular rate)     $__________Hour

                                                         Laborer (regular rate)           $__________Hour


          Material Mark-up                                   Cost Plus:   _________%


(MARK-UP PERCENTAGE REMAINS FIRM FOR ALL CONTRACT YEARS BID)


Note: The time and materials section pricing shall apply only in those instances where, in the
estimation of the director’s designee, an appropriate unit price does not exist.
B-172-07:Furnish/Install/Remove/Repair/Inspect/Maintain: Street Lighting                                         PAGE 1


BID SHEET #2: SECOND YEAR- APRIL 1, 2008 THROUGH MARCH 31, 2009

                                                                               Est.
                                                                             Monthly.             Unit
                                                                               Quantity                  Price


M-1. COBRA-Type Street Lighting Luminaire                                     37,000          $_________EA


M-2 Ornamental Street Lighting Luminaire                                      3,000          $_________EA


M-3 Wash and Re-lamp / Re-Photocell: Street Light Luminaire                   4,000          $_________EA


M-4 Smithfield Street Bridge Lighting                                        MONTHLY          $________/MO


M-5 Tree Pruning (Street Light Location)                                         40           $_________EA


M-6 One Call Field Response                                                  20 TRIPS        $_________EA


M-7 Install Pole/ Light Identification Tag                                        600         $_________EA


M-8 Restore knockdown poles to full function                                      70          $_________EA


M-9 Time and Materials                Journeyman Electrician (regular rate)               $__________Hour

                                             Street Light Technician (regular rate)     $__________Hour

                                                         Laborer (regular rate)           $__________Hour


          Material Mark-up                                   Cost Plus:   _________%


(MARK-UP PERCENTAGE REMAINS FIRM FOR ALL CONTRACT YEARS BID)


Note: The time and materials section pricing shall apply only in those instances where, in the
estimation of the director’s designee, an appropriate unit price does not exist.
             B-172-07:Furnish/Install/Remove/Repair/Inspect/Maintain: Street Lighting

 BID SHEET #3: THIRD YEAR- APRIL 1, 2009 THROUGH MARCH 31, 2010
                                                                               Est.
                                                                             Monthly.             Unit
                                                                               Quantity                  Price


M-1. COBRA-Type Street Lighting Luminaire                                     37,000          $_________EA


M-2 Ornamental Street Lighting Luminaire                                      3,000          $_________EA


M-3 Wash and Re-lamp / Re-Photocell: Street Light Luminaire                   4,000          $_________EA


M-4 Smithfield Street Bridge Lighting                                        MONTHLY          $________/MO


M-5 Tree Pruning (Street Light Location)                                         40           $_________EA


M-6 One Call Field Response                                                  20 TRIPS        $_________EA


M-7 Install Pole/ Light Identification Tag                                        600         $_________EA


M-8 Restore knockdown poles to full function                                      70          $_________EA


M-9 Time and Materials                Journeyman Electrician (regular rate)               $__________Hour

                                             Street Light Technician (regular rate)     $__________Hour

                                                         Laborer (regular rate)           $__________Hour


          Material Mark-up                                   Cost Plus:   _________%


(MARK-UP PERCENTAGE REMAINS FIRM FOR ALL CONTRACT YEARS BID)


Note: The time and materials section pricing shall apply only in those instances where, in the
estimation of the director’s designee, an appropriate unit price does not exist.
           B-172-07:Furnish/Install/Remove/Repair/Inspect/Maintain: Street Lighting

BID SHEET #4: FOURTH YEAR- APRIL 1, 2010 THROUGH MARCH 31, 2011
                                                                               Est.
                                                                             Monthly.             Unit
                                                                               Quantity                  Price


M-1. COBRA-Type Street Lighting Luminaire                                     37,000          $_________EA


M-2 Ornamental Street Lighting Luminaire                                      3,000          $_________EA


M-3 Wash and Re-lamp / Re-Photocell: Street Light Luminaire                   4,000          $_________EA


M-4 Smithfield Street Bridge Lighting                                        MONTHLY          $________/MO


M-5 Tree Pruning (Street Light Location)                                         40           $_________EA


M-6 One Call Field Response                                                  20 TRIPS        $_________EA


M-7 Install Pole/ Light Identification Tag                                        600         $_________EA


M-8 Restore knockdown poles to full function                                      70          $_________EA


M-9 Time and Materials                Journeyman Electrician (regular rate)               $__________Hour

                                             Street Light Technician (regular rate)     $__________Hour

                                                         Laborer (regular rate)           $__________Hour


          Material Mark-up                                   Cost Plus:   _________%


(MARK-UP PERCENTAGE REMAINS FIRM FOR ALL CONTRACT YEARS BID)


Note: The time and materials section pricing shall apply only in those instances where, in the
estimation of the director’s designee, an appropriate unit price does not exist.
B-172-07:Furnish/Install/Remove/Repair/Inspect/Maintain: Street Lighting


BID SHEET #5: FIFTH YEAR- APRIL 1, 2011 THROUGH MARCH 31, 2012

                                                                               Est.
                                                                             Monthly.             Unit
                                                                               Quantity                  Price


M-1. COBRA-Type Street Lighting Luminaire                                     37,000          $_________EA


M-2 Ornamental Street Lighting Luminaire                                      3,000          $_________EA


M-3 Wash and Re-lamp / Re-Photocell: Street Light Luminaire                   4,000          $_________EA


M-4 Smithfield Street Bridge Lighting                                        MONTHLY          $________/MO


M-5 Tree Pruning (Street Light Location)                                         40           $_________EA


M-6 One Call Field Response                                                  20 TRIPS        $_________EA


M-7 Install Pole/ Light Identification Tag                                        600         $_________EA


M-8 Restore knockdown poles to full function                                      70          $_________EA


M-9 Time and Materials                Journeyman Electrician (regular rate)               $__________Hour

                                             Street Light Technician (regular rate)     $__________Hour

                                                         Laborer (regular rate)           $__________Hour


          Material Mark-up                                   Cost Plus:   _________%


(MARK-UP PERCENTAGE REMAINS FIRM FOR ALL CONTRACT YEARS BID)


Note: The time and materials section pricing shall apply only in those instances where, in the
estimation of the director’s designee, an appropriate unit price does not exist.
B-172-07:Furnish/Install/Remove/Repair/Inspect/Maintain: Street Lighting


                           GENERAL SPECIFICATION INFORMATION

1. COMPANY NAME: ____________________________________________________

  CONTACT PERSON: ____________________________________________________

  PHONE NUMBER:         ____________________________________________________

  EMERGENCY #:          ____________________________________________________

  FAX #:             ____________________________________________________

  PAGER #:            ____________________________________________________

  E-MAIL ADDRESS:       _____________________________________________________

2. THE BIDDER DOES HEREBY PROPOSE AND AGREE TO FURNISH ALL
   MATERIALS, EQUIPMENT, TOOLS AND LABOR REQUIRED TO THE CITY OF
   PITTSBURGH, THE CITY OF PITTSBURGH SCHOOL BOARD, ALL CITY
   AUTHORITIES AND ALLEGHENY COUNTY AT THE PRICES QUOTED IN THIS
   PROPOSAL.

3. LIST PRICES FOR COMMODITIES SOLD TO THE CITY IN A DATABASE OR

             DISK FORMAT, 3 ½” DISK OR CD-ROM.

     __________YES      ___________NO

4. QUESTIONS CONCERNING THIS PROPOSAL MAY BE FAXED OR E-MAILED TO
   PATRICK RODGERS, PURCHASING AGENT, NO LATER THAN FIVE (5) DAYS PRIOR
   TO THE SCHEDULED BID OPENING DATE.

      FAX (412) 255-2367        E-MAIL: pat.rodgers@city.pittsburgh.pa.us

5. PLEASE INDICATE WITH AN (X) HOW YOU WERE INFORMED OF THIS
   PROPOSAL:

   POST GAZETTE      ____________       CONSTRUCTION NEWS ____________
   PGH COURIER    ____________        PGH BUILDERS EXCHANGE ____________
   DIRECT MAIL LETTER ____________        ACCU COPY          ____________
   CITY WEB SITE     ____________        DODGE REPORT        ____________
   WORD OF MOUTH (PLEASE LIST        _________________________________
   CITY POSTING OR OTHER AGENCIES (PLEASE LIST)_________________________________
   OTHER PUBLICATION (PLEASE LIST)                      _______________________________
B-172-07:Furnish/Install/Remove/Repair/Inspect/Maintain: Street Lighting


                                   PERFORMANCE OF SERVICE

           It is the intent of this contract to provide the service as described herein when needed by
           the departments. All services must be performed/completed within the time frame below.
           Penalties will apply for late performance of services.

           Maximum days lead-time (days from placement of order by the City to service by the
           vendor) ___7   days.

           Service date/time will be set by the City at the time of order using above lead-time as a
           basis. Service must be performed no more than 0 hours prior to requested date and
           no later than 7 days following requested date.

           Penalty for late performance of service is 10% of VALUE OF SERVICE NOT
           COMPLETED.

           Repeated incidents of late service performances and/or unnecessary delays will be
           construed as non-compliance with the terms and conditions of this contract and the
           vendor will be in default of contract. Default of contract will result in penalties of
           damages incurred.

           Waiver of late performance of service penalty may be authorized by the Director of the
           Department of Finance upon receipt of written documentation and explanation of
           extenuating circumstance effecting service schedule. Waiver of late delivery of service
           penalty is at the sole discretion of the Director of Department of
           Finance




<> The maximum days for placement of order by the City to PERFORMANCE OF SERVICE of
goods by the vendor is 14 days.


<> Penalty for late PERFORMANCE is 10 per cent (10%) of dollar value of invoice for services not
performed within the time specified.

<> The above prices are submitted in accordance with Advertisement, Instruction and Proposal, which are
a part hereof.
STREET LIGHTING


SPECIFICATIONS
                             MAINTENANCE REQUIREMENTS

FIXTURE TYPES
The following list provides the size and types of luminaries in the City Street lighting system
with estimated quantities. These quantities will vary over the contract period as existing
luminaries are replaced with new fixtures. Fixtures may be mounted on wood, aluminum, steel,
highmast, fiberglass, under passes, tunnels etc.

'WATTS     TYPES OF LUMINARIES      ESTIMATED QUANTITY
70 W            High Pressure Sodium               8,527
100W         High Pressure Sodium                 15,146
 150W       High Pressure Sodium                   7,831
200W         High Pressure Sodium                  4,113
250W         High Pressure Sodium                  1,844
310W         High Pressure Sodium                     22
150W         Unilux High Pressure Sodium               9
360W         Unilux High Pressure Sodium              25
175W         Mercury Vapor                            57
250W         Mercury Vapor                           226
400W         Mercury Vapor                         1,301
1000W        Mercury Vapor                            25
100W         Metal Halide                            100
F72-T12/CCW.H.D Westinghouse Florescent Lamp         257

Schedule of Maintenance Services
    Service Type                                     Daily Work Schedule

1. Telephone Complaints                               24 Hours Per Day
                                                       7 Days Per Week

2. Maintenance of Street Lights                      8:00 PM - 4:00 AM
                                                        5 days a week

3. Re-Lamping / Re-Photocell Street Lights      8:00 AM - 4:00 PM
                                                     (Monday-Friday)

4. Inspect, repair daytime burners (photocells) 8:00 AM - 4:00 PM
                                                   (Monday-Friday)
                      Every 3rd week
Customer Service Requirements
The successful bidder shall provide a minimum of two (2) dedicated telephone lines for
customer complaints. The successful bidder's personnel shall follow an approved
written procedure when answering public complaints. All complaints shall be taken in a
courteous manner with a minimum of delay and shall properly identify the exact location
and nature of each telephone complaint. The dedicated telephone lines shall be (412)
area code and will be linked with a municipal telephone exchange via call forwarding.

Services shall be provided by office personnel Monday to Friday, 7:00 AM to 11:00 PM. All
Other times, an attended telephone answering service may be used instead of office personnel.
This service shall provide the same level of service for answering complaint calls as office
personnel. Voice mail is not acceptable as a substitute for the attended service.

Night Service Requirements

Every street light in the system shall be patrolled for maintenance at night between 8:00 PM
and
4:00 AM of the following morning. All complaints received by the maintenance crews prior to
the 8:00 PM start of shift must be responded to prior to the 4:00 AM end of the said shift.

Service Procedure
Each complaint / inspection shall be serviced as necessary:
                         Field check for proper location
                         Visually inspect luminaire, pole and base
                         Visually inspect reflector, lamp and refractor
                         Remove lamp and test for current voltage
                         Test starter for proper operation
                         Test ballast assembly for proper voltage
                         Inspect for loose wires and connectors
                         Test service connection for proper voltage.
                         Repair or replace defective components
                         Prepare maintenance record for computer update
                         Prepare Trouble Report for City
                         Notify service provider if there is problem that is theirs
                         Install pole/ light identification tag in the approved manner
                         Test and/ or replace Photo cell
                         Thoroughly Clean Fixture

Written Reports
All lights not capable of being serviced (e.g. missing or no access) shall be reported to the City
for further direction. The City may request a written description of field conditions or repairs
made at specific locations.
Emergency Situations
Any location where electrical wires or street lighting equipment present a hazard to public
safety shall be reported immediately to service provider appropriate.


Special Work
The City may require the temporary disconnection of street lights and return to normal operation the
following night on special occasions at the direction of the Department of Public Works.

Suspension of Maintenance Services
Severe weather conditions or circumstances beyond the control of the successful bidder may justify a
temporary suspension of services. All suspended services shall be resumed as soon as possible.

Night / Daytime Burner Inspection Requirements
Every street light in the system shall be field inspected once every 14 days for proper nighttime
operation. This inspection shall include reporting missing street lights or any light inaccessible to a
night-service vehicle. Defective lights shall be serviced in accordance with the Night Service
Requirements. Once every 1 5daysthe Central Business District shall be field inspected for daytime
burners. Such inspections shall follow all the same requirements of night inspections.

Schedule
A plan of the weekly Night / Daytime Burner Inspection Requirements schedule shall be submitted to
the Department of Public Works for approval and shall become a requirement of the contract until
approval of a later plan. Severe weather conditions may justify a temporary suspension of services
without penalty. All suspended services shall be provided as soon as conditions safely permit.

Weekly List
A list verifying that each area was inspected and including the date and employee responsible for said
area shall be signed by the General Manager and sent to the department of Public Works the first of
each week.

Operations Requirements
An Operations Facility shall be located within the City and shall be of sufficient size and staffing to
perform all work required in this contract. This facility shall be open at all times to authorized City
personnel. See STORAGE AND EQUIPMENT under general specifications.

A General Manager responsible for all contract administration and performance shall be at the Operations
Facility on a full-time basis and available during normal daytime hours, and shall be responsible for all
night operations including, but not limited to, field checks of night crews.

Radio Communications
A two-way radio communications system shall be maintained at all times between the Operations
Facility and all service vehicles. Four- (4) two-way, hand-held, battery operated radios, complete with
all accessories designated by the department of Public Works, capable of full communication with all
other radios shall be provided for use by City personnel.
All radio equipment shall be provided and maintained by the Contractor and will be returned at the
completion of the contract. Each service vehicle shall have a fully operational radio during the entire
work shift, and shall make contact with the Operations Facility once each hour.

Vehicle Requirements
Sufficient trucks of the proper size and type shall be provided to service lights mounted from 10 to 45
feet. Each truck shall be cleaned and kept in good physical condition at all times. The Contractor's name
shall be clearly printed on both sides of each truck and an identification number shall be clearly visible at
night on all four sides of each truck. Each service truck shall be fully equipped to provide all contract
services.

Maintenance and Protection of Traffic
All maintenance operations shall conform to the latest edition of the PADOT Publication 203A
“Short Term Work Zone Traffic Control Guide,” or latest revision thereof.


Information Technology
A computer system shall be provided to record all work performed by the successful bidder, to include all
computer hardware and software database related upgrades. complete with all accessories designated by
the department of Public Works. The listing of the street name in the data base must match the City of
Pittsburgh “Street Guide Book” so database can be eventually linked with the City of Pittsburgh GIS
system. Records shall be made of: each nightly service call, daytime burners, wash / re-lamp/ re-photo
cell, “T” orders, trouble reports, knockdowns, M1 through M8, and any & all work preformed on the City
of Pittsburgh lighting system identifying each street light’s location, type, size, time of report, type of
repair and related data Etc. Selected data stored on the system computer shall be provided on a daily,
weekly and or monthly basis as required by the department of Public Works.

Trouble Reports
The Trouble Report (TR) is a document prepared by the Contractor for each defective street light that
requires follow-up repairs beyond the requirements of this contract.

Each TR shall have a 5-digit sequential number for reference and contain all information relating to
location, type, size, date, maintenance code, and referral of the defective street light. The City may
require the preparation of a TR for a light at any location where work will be performed by City
forces. Each morning every TR shall be E mailed / faxed to the City and Service provider

Inspection
Each TR shall be field checked each week according to the Night Inspection Requirements. Each TR
shall be field checked during the scheduled inspection of that area for proper burning operation. Any
open TR shall be reported to the City if found operating. Each TR completed by the service provider
shall be returned to City if not operating properly; a new TR shall not be prepared.

Completion
Each TR repaired by service provider shall be updated to the data management system after field
inspection for proper operation.

Computer Reports
All TR information shall be maintained in the Contractor computer system and provided to the City
on a daily, weekly and /or monthly basis.
Material Requirements
The successful bidder shall furnish and install all materials necessary to meet the requirements of this
contract. Manufacturer’s name and catalogue number are listed to indicate the preferred type, quality, and
appearance of the materials desired and are not listed with the intent to limit the materials furnished to any
particular manufacturer. However, on all projects under this contract, any substitution MUST meet or
exceed the intent of the specifications and MUST be submitted to the Director, Department Of Public
Works for review and approval. Submission shall include complete catalogue data, engineering data, and
samples, as required, and shall be furnished in a timely manner (allow minimum 2 weeks) for review and
acceptance prior to purchase and installation. All model numbers specified herein are for bidding purposes
only. Approvals may be withdrawn by the City at any time for high failure rate or unacceptable
performance. All materials shall become the property of the City at the time of installation, subject to the
terms of the contract. The City is to be notified immediately upon Contractor’s discovery of unavailability
of material, parts, or components, due to obsolescence, or any other cause whatsoever.


Lamp Specification
Lamps shall be Sylvania non-cycling High Pressure Sodium Lumalux-type material or approved
equal. Substitutions for this item shall require documentation of equal performance by another
manufacturer. The installation of used lamps is unacceptable.


Photocontrol Specification
Photocontrols shall be solid state, dual voltage, fail-on, and shall meet or exceed ANSI C136.10
requirements. Unit shall be Tyco electronics / ALR Model 5190-RPS-GR, or approved equal.
Substitutions for this item shall require proof of equal or superior performance.


Refractor Specification
Refractors shall be manufactured of glass. Polycarbonate plastic may be used in highly vandalized
locations when pre-approved by the Department Of Public Works


Date of Installation
The installation date and year of all lamps, luminaries, photocells, etc. shall be marked on each item in an
approved manner.


Testing of New Products
The City may require the installation of new products into the lighting system for testing purposes.
Failure of any of these products shall be reported immediately to the City for replacement by the
manufacturer.
                            MAINTENANCE SERVICES SPECIFICATIONS

Maintenance shall consist of replacing or repairing all defective components (including pole and base) of
each and every lighting fixture, in such manner as to ensure efficient and effective continuous nighttime
burning throughout the system. Payment shall be effected only through the following line items:

Note that line item M-8 may only be employed when pre-authorized in writing.
All costs related to administration, transportation, contract management, database administration and
development are to be considered as part of overhead and will not be compensated separately.

M-1 Cobra-type Street Light Luminaries
This work shall consist of maintaining poles, bases, all cobra-type luminaries including the replacement of
all defective or missing components, whether still standing or fallen: including but not limited to: lamp,
photocell, ballast PC receptacle, reflector, refractor, refractor frame, starter, fuses, and internal wiring
within luminaries, pole and base. All work shall conform to the General Requirements and
Specifications. Any non-ornamental/non-cobra type fixtures shall be covered under this line item, unless
otherwise specified in writing by the Director.


M-2 Ornamental Street Light Luminaires

This work shall consist of maintaining poles, bases, and all ornamental luminaries including the
replacement of all defective or missing components: including but not limited to: lamp, photocell, ballast
PC receptacle, reflector, refractor, refractor frame, starter, fuses, and internal wiring within luminaries,
pole and base. All work shall conform to the General Requirements and Specifications


M-3 Wash and Re-lamp / Re-Photocell Street Light Luminaire

This work shall consist of washing, re-lamping and or re-photocell any type luminaire and shall include
cleaning the reflector and thoroughly washing the refractor with a scrubbing brush. In the event the City of
Pittsburgh request both lamp and photocell to be replaced on the same luminaire the city will pay (in
addition) for either the lamp or photocell at contractors material cost whichever is less.
    Requirements
The luminaire reflector shall be cleaned with a damp non-abrasive cloth; the refractor shall be thoroughly
washed with a scrubbing brush and clean hot water (minimum 100o) measured hourly. The use of any
cleaning agent shall not cause streaking or damage the luminaire optical system in any way.
     Broken or Missing Material
All glassware, lamps, and defective photocontrols found broken or missing at the time of cleaning
shall be replaced immediately. All other parts shall be replaced within two working days. Each
truck shall carry an adequate supply of materials to complete the work assignment (e.g. glassware,
lamps, photocontrols). No additional payment will be made for this material.

       Material
New HPS lamps shall be installed when re-lamping. Lamps removed during re-lamping may be used for
night service if less than three (3) years old.




M-4 Smithfield Street Bridge Lighting

Provide all labor, materials, and equipment necessary to maintain the decorative lighting fixtures, which
include the following:
                     208      18 watt compact fluorescent jell jar luminaire
                     24       18 watt compact fluorescent floodlights
                     6        35 watt H.P.S. area light (interior mounted)
                     6        35 watt H.P.S. acorn area light (tenon mounted)
                     18       150 watt H.P.S. floodlight (hanger mounted)
                     4        150 watt H.P.S. floodlight (pole mounted, horizontal)
                     4        150 watt H.P.S. floodlight (pole mounted, vertical)

        NOTES:
REGULAR “STREET LIGHTING” LAMPS ARE COVERED UNDER THE MAINTENANCE SECTION OF
THE STREET LIGHTING CONTRACT. THE M-4 LINE ITEM COVERS DECORATIVE LIGHTING ONLY.

ALL LIGHTING SYSTEM COMPONENTS (CONDUIT SUPPORTS, LIGHT FIXTURE SUPPORTS, ETC.)
MUST BE PRE-PAINTED, PRIOR TO INSTALLATION. REPAIR ANY DAMAGE TO PAINTED SURFACES
AT NO ADDITIONAL COST TO THE CITY.

ADVANCE REQUIREMENTS
PROVIDE ADVANCE NOTICE TO THE CITY OF PITTSBURGH (AND THE ALLEGHENY COUNTY PORT
AUTHORITY PRIOR TO BEGINNING ANY WORK OR IMPOSING ANY TRAFFIC RESTRICTIONS. KEEP
THEM INFORMED AT ALL TIMES OF CHANGES TO TRAFFIC RESTRICTIONS AS THEY OCCUR.

TRAFFIC/CONSTRUCTION RESTRICTIONS
DO NOT RESTRICT TRAFFIC FLOW ON ANY ROADWAY INCLUDED IN THE CONTRACT FROM 6:00
A.M. TO 11:00 P.M.

MAINTAIN A MINIMUM OF ONE 12 FOOT WIDE LANE OF UNOBSTRUCTED TRAFFIC.

.Relamping
The existing lamp type shall be replaced in each fixture as per the manufacturer’s specifications. Individual lamps
shall be replaced within five (5) working days after the outage has been reported if the light fixture cannot be
reached with an aerial bucket truck.

Inspection
All lighting shall be inspected during the weekly night inspection of the adjoining street lights. All defective
lighting shall be reported and repaired following the same procedures as required for all lighting throughout the
City.
Schedule
The contractor shall provide a schedule for the replacement of any defective pole or luminaire required to
return the light to operation. Orders for replacement parts shall be expedited to the manufacturer of each
component.

M-5 Tree Pruning

This work shall consist of pruning, the foliage of one or more trees that restrict the visible light of a
street light luminaire, pruning to be performed in accordance with ANSI A-300 standards. Starting at
a minimum of five (5) feet directly above the luminaire, extending 75o either side of the starting point
resulting in 150º cone at ground level. Branches of which overhang the street and fall within the 150o
cone (75o each side of the vertical line) from the luminaire trees shall be pruned. All work is subject
to inspection by the DPW
Schedule: Tree pruning shall be scheduled on a periodic basis during the contract period. Periodically, the
City will provide locations/ trees to be pruned within a 30 day period.
Protective Measures: Pruning tools must be disinfected with 70% denatured alcohol or a 20%
chlorine bleach solution between trees and /or before pruning of each tree.

Sup-contractor Approval :The contractor used for tree pruning is subject to approval by the department
of Public Works and the City Forester.

M-6 One Call Field Response

In response to a request for utility marking under the PA. One call system, vendor will be
responsible to verify if the system is involved, and notify the database, etc; additionally, if a field
response is called for, the contractor shall so respond, in conformance with all PA. One call rules,
regulations, policies and procedures, particularly with regard to response time. Compensation
under the M6 option shall be payable only for field response; the verification process shall not be
compensated.

M-7 Install Pole/ Light Identification Tag
This work shall consist of installing additional pole / light identification tags other than those being
installed as part of the maintenance portion of this contract. The tags will be installed in the approved
manned, as in the maintenance portion of this contract. The intent of this line item is to expedite the
inventory control of the street lighting system. An inventory record form will be prepared and entered into
the database. A minimum of 500 pole / light identification tags are required in stock at all times. The top
of the tag / holder is to be installed at a height of 7’ in the center of the pole facing traffic. In case of
obstructions place as close as possible to listed instructions.
Pole / Light Identification Tags
The contractor shall provide preprinted tags to be used for identification of poles, luminaires, location etc.
A minimum of 5,000 tags shall be purchased and in stock at the beginning of the contract. An inventory of
5,000 tags shall be maintained at all times. The estimated total number of tags needed for the City of
Pittsburgh street lighting system is 40,000. The City of Pittsburgh must approve tags prior to installation.
Specifications:
 Tags to be made from a high intensity retroreflective sheeting having encapsulated micro-prisms.
 Meet ASTM D-4956-90 standards
 Ink color & Printing: the background of the digits shall be screen-printed using black, gloss ink. The
    type face shall be Clearview, Helvetica or Universal or EM Condensed
 The products are to be guaranteed for a minimum of (10) ten years
 Tags are to be pre-printed, attached to holder capable of being installed multiple ways. Nails, screws,
    preferred way is using banding.
 Tags shall be SUNBRIGHT ® High Intensity Reflective Label or Approved Equal.
 See attachment for size of tag and label
      Samples obtained from:
                        Electromark                 Almetek Industries
                        Box 25                      2 Joy Dr
                        West Port Bay Road          Hackettstown, NJ 07840
                        Wolcott, NY 14590           1-800-248-2080
                        1-315-594-8085 ext 210         Tara Daily
                        Charlotte Galek


M-8 Vehicular Knockdowns
Pole knockdowns due to being hit by a motor vehicle must be accompanied by a Police
Report whenever feasible. The bid price for this item is to include replacement of such
poles, including foundations and all components, such as, but not limited to: lamps,
luminaries, fixtures, etc.


M-9 Time and Material (for troubleshooting problems & other unanticipated issues)

It is the intention of this contract to limit T & M work to those items that are not listed as
individual line items, in order to use those unit price rates listed to the greatest extent possible.
New items, where applicable, should be priced per unit in the proposal as specifically requested
on a project by project basis. The cost plus bid for the first year (on the first bid sheet) shall be
firm for the full awarded period of the contract. Labor rates are to be bid on an annual basis for
each contract year, and must be inclusive of all benefits, overhead, profit, etc. The rates bid
herein for labor and material plus markup will be the sole and total compensation paid by the
City for work authorized, and performed under the M-8 TIME AND MATERIALS line item.
This line item will cover all normal equipment usage for work of this type. Additional equipment, pre-
authorized in writing will be compensated as a direct reimbursement of costs or per a standard rate
compilation book
 QUANTITIES OF WORK
The billing quantities of streetlights maintenance will be based on the total number of lights listed on the
monthly service provider power bill. The City will provide exact quantities from the service provider bill
to the Contractor.
The quantities of all other contract items will be paid based on all work completed during the month.



BONDING

AS INDICATED ON THE COVER SHEET, THE BID AND PERFORMANCE BONDS REQUIRED
HEREUNDER ARE TO BE IN THE AMOUNTS OF 10% OF THE TOTAL AMOUNT (BID AND
AWARDED, RESPECTIVELY). THE COMPUTATION OF THE TOTAL SHALL BE DETERMINED
BY EXTENDING THE BID SHEET LINE ITEMS (UNIT PRICE TIMES MONTHLY QUANTITIES),
THEN ADDING SUCH EXTENDED PRICES TO GET A MONTHLY TOTAL, WHICH IS
MULTIPLIED BY TWELVE (12) TO DETERMINE EACH ANNUAL TOTAL. THE GRAND TOTAL
BID (OR AWARDED) IS DERIVED BY ADDING ALL BID SHEETS BID ON (OR AWARDED).

INSURANCE
The successful bidder will be required to submit a certificate of insurance duly attested by officers or
authorized representatives of the responsible insurance company authorized to do business in
Pennsylvania, evidencing that it has obtained coverages herein required. The certificates of insurance
must identify the types of insurance, the party to be benefited, the effective dates of the insurance, the
limits of liability for both bodily injury, including death, and property damage, a paragraph pertaining to
collapse and explosion hazards, a clause requiring thirty (30) days advance written notice to city of
cancellation, and a specific reference to the location and nature of the Work. The required insurance shall
be as follows:

       A.      OWNER’S PROTECTIVE LIABILITY INSURANCE Minimum Limits of
               Liability

               1)      Bodily Injury Including Death
                       (a)    $1,000,000.00 each occurrence
                       (b)    $2,000,000.00 aggregate

               2)      Property Damage
                       (a)    $500,000.00 each occurrence
                       (b)    1,000,000.00 aggregrate

City must be identified on the insurance certificate as the named insured as to this coverage. In those
instances-where bodily injury and property damage are combined in a single limit of liability, said limit
must be in an amount not less than $3,000,000.00 for each occurrence and aggregate. the certificate must
indicate “occurrence” policy, a “claims made” policy is not acceptable.

   B. GENERAL LIABILITY INSURANCE Minimum Limits of Liability

               1)      Bodily Injury Including Death
                       (a)    $500,000.00 each occurrence
                       (b)    $1,000,00.00 aggregate

               2)      Property Damage

                       (a)    $500,000.00 each occurrence
                       (b)    $1,000.000.00 aggregate

City must be identified on the insurance certificate as an additional insured as to this coverage. In those
instances where bodily injury and property damage coverages are combined in a single limit of liability,
said limit must be in an amount not less than $3,000,000.00 for each occurrence and aggregate. the
certificate must indicate “occurrence” policy, a “claims made” policy is not acceptable.

       C.      AUTOMOBILE LIABILITY INSURANCE

               1)      Bodily Injury Including Death
                       (a)    $500,000.00 each occurrence
                       (b)    $1,000,000.00 aggregate

               2)      Property Damage
                       (a)    $500,000.00 each occurrence
                       (b)    $1,000,000.00 aggregate

City must be identified on the insurance coverage as an additional insured as to this coverage. In those
instances where bodily injury and property damage coverages are combined in a single limit of liability,
said limit must be in an amount not less than $1,100,000.00 aggregate. the certificate must indicate
“occurrence” policy, a "claims made" policy is not acceptable.

       D. WORKERS’ COMPENSATION INSURANCE – (statutory)
                           GENERAL SPECIFICATIONS
                                     FOR
                          STREET LIGHTING CONTRACT

SCOPE OF WORK
WITHIN THE CITY AND DURING THE TERM DESCRIBED IN THIS PROPOSAL, THE CONTRACTOR WILL
MAINTAIN AND KEEP IN GOOD REPAIR AND IN GOOD WORKING CONDITION ALL FACILITIES, FIXTURES
AND EQUIPMENT, BELONGING TO THE CITY, AND COVERED UNDER THIS CONTRACT, AND ANY
REPLACEMENT THEREOF, INCLUDING ALL EQUIPMENT INSTALLED DURING THE TERM OF THIS
CONTRACT, INCLUDING ALL LIGHTING UNITS FOR THE LIGHTING OF PUBLIC STREETS AND PARKS, WITH
ALL CUTOUTS, FUSES, SOCKETS, WEATHERPROOF SOCKETS, ADAPTERS, WIRE GUARDS, GLASSWARE
FLANKS, WIRING, DEFLECTORS, OWNER-APPROVED TAGS, BALLASTS, SCREENS, BRACKETS, POLES AND
BASES. ALL METAL REPLACEMENT PARTS (INCLUDING T-BASES) ARE TO BE GALVANIZED ANDPAINTED
AS REQUIRED. ANY AND ALL OTHER NECESSARY APPARATUS, AUXILIARY EQUIPMENT AND APPLIANCES
THEREON, ALL INCANDESCENT, MERCURY, SODIUM, AND MH LAMPS, AND TEMPORARY LIGHTING UNITS,
AND FURNISH ALL LABOR, MATERIALS, EQUIPMENT AND SUPERVISION NECESSARY FOR SUCH
MAINTENANCE AND UPKEEP, AND REPLACE STREET LIGHTING EQUIPMENT AS NECESSARY. THE
CONTRACTOR SHALL REPLACE WORN OUT AND DAMAGED EQUIPMENT AND FACILITIES SO THAT ALL
STREET LIGHTS MAY BURN DURING THE HOURS PRESCRIBED IN THE STREET LIGHTING SCHEDULE
ANNEXED HERETO AND MADE A PART OF THE SPECIFICATIONS FOR THE TERM OF THIS CONTRACT AT
THE PRICES, CHARGES AND CONDITIONS SET FORTH IN THIS PROPOSAL, AND NO OTHER CHARGES OTHER
THAN THOSE SPECIFIED IN THIS CONTRACT SHALL BE MADE THEREOF. SAID WORK IS TO BE PERFORMED
WHEN, AND AS INSTRUCTED, BY THE STREET LIGHTING ADMINISTRATOR, DIRECTOR OF DPW, OR
DESIGNEE THEREOF.


THIS CONTRACT CONSISTS OF FOUR (4) SEPARATE ACTIVITIES:

1)   COMPLAINT RECEPTION ( CITIZEN, DEPARTMENTAL, CONTRACTORS, ETC.)
2)   INSPECTION/MAINTENANCE/REPAIR/ REPLACEMENT (INCLUDING,COMPLAINT AND EMERGENCY
 RESPONSE)
3)   PATROL/ REPAIR/ REPLACEMENT
4)   PRE-AUTHORIZED ADDITIONAL SERVICES
 ALL WORK PERFORMED HEREUNDER & ALL COMPONENTS, PARTS, ETC. ADDED TO, OR DELETED FROM
 THE SYSTEM SHALL BE ENTERED INTO THE DATABASE PER THE PROCEDURES OUTLINED HEREIN, UNDER
 INFORMATION TECHNOLOGY

  TIME LENGTH OF CONTRACT
THE LENGTH OF THIS CONTRACT WILL BE FOR A PERIOD OF FIVE (5) YEARS SUBJECT TO THE
CANCELLATION CLAUSE, AND THE APPROPRIATION OF FUNDS IN EACH SUCCEEDING YEAR BY CITY
COUNCIL. FOR PURPOSES OF THIS PROPOSAL THE LENGTH OF THIS CONTRACT WILL BE DIVIDED INTO
FIVE (5) CONTRACT TERMS OF APPROXIMATELY ONE (1) YEAR EACH.

 VOLUME AND QUANTITY.
THE NUMBER OF STREET LIGHTING UNITS TO BE SERVICED BY THE CONTRACTOR IS APPROXIMATELY
40,000. THE QUANTITIES AND TYPES OF EQUIPMENT TO BE SERVICED AND MAINTAINED AND REPLACED
(IF DAMAGED OR WORN OUT) ARE ESTIMATED QUANTITIES AND TYPES THAT WILL BE IN PLACE
THROUGHOUT THIS CONTRACT. THESE ESTIMATED QUANTITIES TAKE INTO ACCOUNT THE PROBABLE
INCREASE OR DECREASE IN THE VARIOUS TYPES OF LAMPS, LUMINAIRES, CONTROLS, AND OTHER
EQUIPMENT DURING THIS CONTRACT. THESE QUANTITIES ARE USED FOR THE PURPOSE OF DETERMINING
LOW BIDDER. THE ACTUAL QUANTITIES FOR EACH ITEM MAY BE MORE OR LESS THAN THE ESTIMATED
QUANTITIES LISTED ON THE BID FORM BECAUSE OF PROPOSED CONSTRUCTION AND CONVERSION OF
STREET LIGHTS.




MATERIAL
ALL THE MATERIALS FURNISHED BY THE CONTRACTOR FOR USE IN THIS CONTRACT SHALL BE
MANUFACTURED BY REPUTABLE AND ESTABLISHED MANUFACTURERS OF STREET LIGHTING PRODUCTS,
AND SHALL BE APPROVED BY AND CONFORM TO THE STANDARDS OF THE STREET LIGHTING DIVISION OF
THE CITY. REFERENCE IS MADE TO THE DESCRIPTIONS ON THE BID SHEETS WHICH LISTS THE ITEM AND
MANUFACTURERS OF MATERIALS WHICH ARE APPROVED FOR USE IN THIS CONTRACT. ALL PARTS
REQUIRING REPLACEMENT SHALL BE REPLACED WITH PARTS EQUAL TO OR BETTER THAN THOSE PARTS
SUPPLIED BY THE ORIGINAL MANUFACTURER. USE OF ANY ALTERNATE TO THE MANUFACTURER’S
MODEL LISTED MUST HAVE PRIOR APPROVAL OF THE CITY. FINAL DETERMINATION OF AN ALTERNATE’S
ACCEPTABILITY SHALL REST WITH THE CITY.

ALL MATERIALS FURNISHED BY THE CONTRACTOR FOR USE UNDER THIS CONTRACT SHALL BECOME THE
PROPERTY OF THE CITY. ANY DEFECTIVE OR FAULTY EQUIPMENT INSTALLED BY THE CONTRACTOR, OR
ANY SUCH WORKMANSHIP, WILL BE REPLACED BY SAID CONTRACTOR AT NO ADDITIONAL COST TO THE
CITY.

THE CONTRACTOR SHALL FURNISH DIRECTLY TO THE DEPARTMENT, COPIES OF PURCHASE ORDERS,
INVOICES ,AND/OR RECEIVING SLIPS FOR ALL MATERIALS RECEIVED BY THE CONTRACTOR FOR USE
UNDER THIS CONTRACT.

KNOCKDOWNS/VANDALISM/RECOVERY
WHERE A THREAT TO THE PUBLIC WELFARE, OR A HAZARDOUS SITUATION OF ANY TYPE SHALL APPEAR
TO EXIST, THE CONTRACTOR SHALL BE REQUIRED TO RESPOND IN A TIMELY MANNER, GENERALLY NOT
MORE THAN ONE (1) HOUR FROM NOTIFICATION OF THE PROBLEM BY THE CITY, AND TO PROCEED TO
THE MOST EFFICIENT AND EFFICACIOUS SOLUTION OF THE EXISTING PROBLEM. UNLESS OTHERWISE
DIRECTED BY THE DIRECTOR, THE CONTRACTOR SHALL BE REQUIRED TO RESTORE ANY DAMAGED
STREET LIGHTING EQUIPMENT TO SERVICE WITHIN ONE (1) WEEK OF THE ORDER TO DO SO.

WHERE EQUIPMENT IS DAMAGED AND DIRECTOR DETERMINES THAT IT IS IMPRACTICAL TO MAINTAIN A
UNIT WITH STANDARD EQUIPMENT, THE CONTRACTOR SHALL PROVIDE, WITHIN THE SAME TIME PERIOD,
AT ITS OWN EXPENSE AND COST, TEMPORARY EQUIPMENT AS SHOWN ON DRAWINGS ON FILE IN THE
OFFICE OF THE DIRECTOR, AND MAINTAIN THE LIGHT THEREON UNTIL IT CAN BE RESTORED ON
PERMANENT EQUIPMENT.

FOR THE PURPOSE OF PROVIDING INFORMATION TO BIDDERS, ON AVERAGE, IN THE FIVE (5) YEAR PERIOD
ENDING DECEMBER 31,2006, APPROXIMATELY 600 CITY-OWNED POLES WERE REPLACED; BUT A TOTAL
OF ONLY 350 ) WERE ACTUALLY A RESULT OF VEHICULAR KNOCKDOWN.

TRANSFERS
THE DIRECTOR OR HIS AUTHORIZED REPRESENTATIVE MAY FROM TIME TO TIME REQUEST THE REMOVAL
OF A STREET LIGHTING UNIT INCLUDING BRACKETS AND ALL OTHER HARDWARE FROM A POLE OR
OTHER MOUNTING APPARATUS AND THE REINSTALLATION OF THE SAME EQUIPMENT ELSEWHERE.
WHEN PERFORMING THESE TRANSFERS, THE CONTRACTOR WILL CLEAN THE LIGHTING UNIT AS WITH
ALL OTHER TYPES OF MAINTENANCE PROCEDURES. THE CONTRACTOR WILL CHARGE THE CITY AT THE
UNIT PRICES UNDER CONTRACT LINE ITEM # M-8, OR M-9, WHICHEVER MAY BE ADJUDGED MOST
APPLICABLE.
STORAGE AND EQUIPMENT
THE CONTRACTOR SHALL MAINTAIN WITHIN THE CITY, STORAGE SPACE SUFFICIENT TO ACCOMMODATE
A REASONABLE STOCK OF EQUIPMENT FURNISHED BY THE CONTRACTOR FOR REPLACEMENTS AND
REPAIRS REQUIRED UNDER THIS CONTRACT.
THE CONTRACTOR SHALL ALSO FURNISH AT NO ADDITIONAL COST TO THE CITY STORAGE SPACE FOR
CITY OWNED STREET LIGHT MATERIAL WHICH HAS BEEN ORDERED REMOVED, AND PLACED IN STORAGE.
THE CITY OF PITTSBURGH RESERVES THE RIGHT TO REQUIRE THE CONTRACTOR TO STOCK SPECIFIC
ITEMS ON MAINTENANCE VEHICLES, WHERE SUCH ACTION MAY PREVENT ADDITIONAL INSTALLATION
CHARGES, TIME DELAYS, OR FOR ANY REASON WHATSOEVER.

GENERAL INFORMATION

IMMEDIATELY AFTER THE AWARD OF THIS CONTRACT, THE CONTRACTOR WILL BE REQUIRED TO
SUBMIT TO THE DIRECTOR, THE FOLLOWING INFORMATION AND DATA REGARDING THE STREET
LIGHTING EQUIPMENT PROPOSED TO BE USED IN CARRYING OUT THE TERMS OF THIS CONTRACT:
    NAMES AND TRADEMARKS OF MANUFACTURERS.

     FOR MULTIPLE LAMPS, THE WATTAGE, RATED INITIAL LUMENS, MEAN LUMENS, PER CENT OF
       AVERAGE INITIAL LUMENS, RATED INITIAL LUMENS PER WATT, TYPE OF BULB AND BASE,
       MAXIMUM OVERALL LENGTH AND LIGHT CENTER LENGTH.

    THE ABOVE DATA SHALL CONFORM TO THE LATEST STANDARDS OF MAJOR AMERICAN
      MANUFACTURERS OF SUCH LAMPS, AS REVISED FROM TIME TO TIME.

     IN THE EVENT OF ANY CHANGES IN ANY PARTICULAR IN THE ABOVE DATA OR IN THE STREET
        LIGHT EQUIPMENT TO BE USED DURING THE PERIOD OF THE CONTRACT, THE CONTRACTOR
        SHALL PROMPTLY SUBMIT TO THE DEPARTMENT REVISED DATA APPLICABLE TO THE PROPOSED
        SIZES AND TYPES OF EQUIPMENT FOR THE DIRECTOR’S APPROVAL PRIOR TO THEIR
        INSTALLATION. SUBSEQUENT TO THE AWARD OF THE CONTRACT AND, FROM TIME TO TIME
        DURING THE TERM OF THE CONTRACT, THE DIRECTOR MAY SELECT FROM THE STOCK OF THE
        CONTRACTOR, REPRESENTATIVE GROUPS OF STREET LIGHT EQUIPMENT OF THE VARIOUS SIZES
        AND TYPES BEING USED BY THE CONTRACTOR FOR SUBMISSION TO AN INDEPENDENT
        LABORATORY OF RECOGNIZED STANDING FOR TESTING. IF TESTS INDICATE THAT THE
        EQUIPMENT DOES NOT CONFORM WITH THE DATA SUBMITTED, THE STOCK OF EQUIPMENT FROM
        WHICH THE SAMPLES WERE SELECTED SHALL NOT BE USED IN CARRYING OUT THE WORK
        REQUIRED UNDER THIS CONTRACT AND THE COSTS OF TESTS SHALL BE PAID BY THE
        CONTRACTOR. IF THE TESTS INDICATE THAT THE EQUIPMENT CONFORMS TO THE DATA
        SUBMITTED, THE CITY WILL PAY THE COST OF THE INDEPENDENT TEST.
IN A FORMAT ACCEPTABLE TO THE DIRECTOR, THE CONTRACTOR SHALL SUBMIT A MONTHLY
INVENTORY REPORT OF ALL CITY OWNED MATERIAL STORED IN THE CONTRACTOR’S PREMISES. THIS
REPORT SHALL INCLUDE A DESCRIPTION OF ALL DAMAGES TO CITY OWNED MATERIALS THAT
OCCURRED DURING THE MONTH.

TO AID IN THE DEPARTMENT’S MONITORING OF THE CONTRACTOR’S SCHEDULING AND PERFORMANCE
OF WORK AND COMPLIANCE WITH OTHER SPECIFICATIONS OF THE CONTRACT, THE CONTRACTOR SHALL
FURNISH UPON SUCH FORM AS THE DIRECTOR SHALL DESIGNATE, PLANS, DIAGRAMS, MAPS, REPORTS,
AND OTHER INFORMATION DEEMED NECESSARY BY THE DIRECTOR. IN THOSE CASES WHERE THE
CONTRACTOR WILL BE REQUIRED TO MARK UP MAPS OR DRAWINGS, THE DEPARTMENT WILL FURNISH
SUITABLE BLANK COPIES OF SAID MAPS OR DRAWINGS TO THE CONTRACTOR. NO CHARGE WILL BE
MADE FOR SUCH MAPS OR DRAWINGS. WHENEVER A CHANGE IS TO BE MADE AFFECTING SAID PLANS,
DIAGRAMS, MAPS OR OTHER INFORMATION, THE CONTRACTOR SHALL NOTIFY THE DIRECTOR IN
WRITINGOF THE PROPOSED CHANGE, WHICH SHALL NOT BECOME EFFECTIVE UNTIL APPROVED BY THE
DIRECTOR.
IN A FORMAT ACCEPTABLE TO THE DIRECTOR AND AT THE CHARGE INDICATED THE CONTRACTOR WILL
SUBMIT AS BUILT DRAWINGS FOR ALL STREET LIGHT CONDUIT/UNDERGROUND FACILITIES FOUND
DURING THE COURSE OF THIS CONTRACT. THE REQUIREMENT FOR SUBMISSION OF AS BUILT DRAWINGS
UNDER THIS PARAGRAPH SHALL INCLUDE ALL STREET LIGHT CONDUIT/UNDERGROUND FACILITIES
FOUND AS A RESULT OF INSPECTIONS, MAINTENANCE, REQUESTS FOR ASSISTANCE IN LOCATING STREET
LIGHT CONDUIT/ UNDERGROUND FACILITIES BY THE DIRECTOR, OR ANY REASON WHATSOEVER WHICH
MAY BRING SUCH NEED TO LIGHT.

LIQUIDATED DAMAGES
WHEN STREET LIGHT OUTAGES OR OTHER PROBLEMS ARE NOT CORRECTLY SERVICED WITHIN THE TIME
LIMITS AS SPECIFIED HEREIN, THE CITY MAY DEDUCT LIQUIDATED DAMAGES FROM PAYMENTS WHICH
MAY BE DUE THE CONTRACTOR.

LIQUIDATED DAMAGES IN THE AMOUNT OF:
1/30 OF THE MONTHLY FEE BID (APPROXIMATELY 4 %) SHALL BE DEDUCTED FOR EACH NIGHT
WHEN THE NIGHT-TIME INSPECTION AND SERVICE PERSONNEL DO NOT PROVIDE THE MINIMUM
SERVICE REQUIREMENTS SPECIFIED HEREIN.
$250 PER NIGHT FOR IMPROPER OR INCOMPLETE NIGHT INSPECTION SERVICES
$100 PER NIGHT EACH INDIVIDUAL FAILURE TO SERVICE COMPLAINT
LIQUIDATED DAMAGES IN THE AMOUNT OF $100.00 PER DAY MAY ALSO BE ASSESSED
FOR ANY MAJOR DELAYS IN THE DEVELOPMENT OR IMPLEMENTATION OF THE
DATABASE.
THE DEDUCTION OF LIQUIDATED DAMAGES DOES NOT RELIEVE THE CONTRACTOR OF THE
RESPONSIBILITY TO COMPLETE ALL SERVICES REQUIRED BY THE CONTRACT.

PRECAUTIONARY MEASURES
ALL EQUIPMENT THAT REQUIRES INSULATION FOR PROTECTION OF LIFE OR PROPERTY SHALL BE
THOROUGHLY INSULATED BY THE CONTRACTOR AT ITS EXPENSE. THIS INCLUDES INSULATORS,
ENTRANCE INSULATORS, TOP INSULATORS, SPREADERS, ETC. THESE ITEMS SHOULD BE REFLECTED IN
THE CONTRACTOR’S BID. LAMPS, WIRES, CONDUCTORS, AND OTHER MOVABLE EQUIPMENT SHALL BE
PLACED IN SUCH LOCATION AND SUCH MANNER AS WILL PREVENT UNAUTHORIZED PERSONS FROM
HANDLING THEM OR TAMPERING WITH THEM.

CONCRETE FOUNDATION
WHEN REPLACING FOUNDATIONS, THE CONTRACTOR SHALL INSTALL CONCRETE FOUNDATIONS OF
DIMENSIONS NOTED ON DEPARTMENT OF PUBLIC WORKS DRAWING M-164, ML-246, AND FOL M-18.
CONCRETE SHALL BE WELL TAMPED INTO FORM TO ELIMINATE ALL VOIDS. ALL EXCESS EARTH AND
DEBRIS SHALL BE REMOVED FROM THE WORKSITE BY THE CONTRACTOR.

CONCRETE
MATERIALS FOR CONCRETE MIXING AND PLACING SHALL COMPLY WITH STANDARD SPECIFICATIONS,
CONCRETE PAVEMENT AND BASE COURSE, REVISED 1978. CONCRETE USED FOR FOUNDATIONS SHALL BE
CITY OF PITTSBURGH CLASS B CONCRETE.


ANY CONDUIT, PIPE, SLEEVE, RISER OR OTHER STRUCTURE INSTALLED IN THE FOUNDATION BY THIS
CONTRACTOR AND PROTRUDING ABOVE THE GRADE OF THE SURROUNDING SURFACES, SHALL BE
PROPERLY COVERED OVER AND PROTECTED IN SUCH MANNER AS NOT TO BECOME A HAZARD TO
PEDESTRIAN OR VEHICULAR TRAFFIC; AND THE SAME SHALL AT ALL TIMES BE MAINTAINED BY THE
CONTRACTOR UNTIL THE LAMP POST HAS BEEN INSTALLED.

ANCHOR BOLTS, T-BASES,AND ALL METAL REPLACEMENT PARTS ARE TO BE HOT DIPPED , GALVANIZED
AND IN ACCORDANCE WITH MANUFACTURER’S SPECIFICATIONS.
GENERAL REQUIREMENTS

THE CONTRACTOR SHALL PROCEED WITH NECESSARY WORK WITHOUT ANY UNDUE DELAY AND SHALL
PERFORM ALL WORK IN ACCORDANCE WITH THE ORDERS AND DIRECTIONS OF THE DIRECTOR.

THE CITY OF PITTSBURGH SHALL NOT BE RESPONSIBLE FOR DAMAGES OR IN ANY OTHER MANNER AT
LAW OR IN EQUITY TO THE CONTRACTOR BECAUSE OF THE CONTRACTOR’S INABILITY TO PERFORM ANY
PART OF THE AGREEMENT DUE TO ANY ACT OR ACTS OR FAILURE TO ACT BY TH E CONTRACTORS OF
STREET LIGHTING CONTRACT, OR DUE TO ANY OTHER CONTINGENCY.

THE CITY SHALL ISSUE TO THE CONTRACTOR, WITHOUT CHARGE, ALL NECESSARY CITY PERMITS AND
LICENSES REQUIRED BY THE CITY FOR THE PERFORMANCE OF THE CONTRACT.

THE CONTRACTOR SHALL USE ALL REASONABLE MEANS TO MAINTAIN SERVICE TO INSURE THAT ALL
STREET LIGHTS BURN CONTINUOUSLY DURING THE HOURS SPECIFIED IN THE STREET LIGHTING
SCHEDULE.

THERE SHALL BE OPERATED BY THE CONTRACTOR WHATEVER NUMBER OF PATROLS MAY BE REQUIRED
 TO PROVIDE THE LEVEL OF SERVICE CALLED FOR HEREIN. EACH PATROL SHALL BE EQUIPPED WITH FCC
 LICENSED TWO-WAY RADIO EQUIPMENT, CAPABLE OF CITY-WIDE BROADCAST AT ALL TIMES, SO DPW
 AND ALL VEHICLES ENGAGED IN INSPECTION, MAINTENANCE MAY ALWAYS BE IN DIRECT CONTACT.

THE CONTRACTOR SHALL BE REQUIRED TO PROVIDE ADDITIONAL NIGHT-TIME PERSONNEL, AND
EQUIPMENT FOR PATROL IF IN THE OPINION OF THE DIRECTOR, NIGHT-TIME INSPECTION AREA
COVERAGE IS INSUFFICIENT TO MEET THE REQUIREMENTS SPECIFIED HEREIN..

THE CONTRACTOR SHALL PROVIDE INSPECTION OF THE LIGHTING UNITS DURING THE PERIOD OF THEIR
NORMAL OPERATION FIVE (5) DAYS PER WEEK THROUGHOUT THE CONTRACT PERIOD SO THAT THE
ENTIRE LIGHTING SYSTEM. WILL BE INSPECTED AT LEAST ONCE EVERY SEVEN 7 CALENDAR DAYS.

ADDITIONAL EMPHASIS SHALL BE PLACED ON PRIMARY ROUTES. MULTIPLE INSPECTIONS OF SOME
PORTIONS OF THESE ROUTES MAY BE REQUIRED TO ENSURE SUFFICIENT LIGHTING AT ALL TIMES. IN
ADDITION TO THE REGULAR PATROL OF SAID AREAS, THIS SECTION REQUIRES A TIMELY RESPONSE TO
REPORTED OUTAGES IN THE SYSTEM WHEREVER THEY MAY OCCUR, AS WELL AS AN IMMEDIATE
RESPONSE TO POTENTIALLY CRITICAL AND/OR EMERGENCY SITUATIONS AS DEFINED BY DEPARTMENT
OF PUBLIC WORKS


CONTRACTOR SHALL REPORT AN OUTAGE THAT APPEARS TO BE CAUSED BY CIRCUIT TROUBLE, AS IN
THE CASE OF A STRING OF BURNT OUT LIGHTS, ETC., THE SERVICE PERSON SHALL PROMPTLY REPORT
THE CONDITION BY RADIO TO HIS OR HER DISPATCHER WHO SHALL IMMEDIATELY ADVISE THE SERVICE
PROVIDER BY TELEPHONE AND THE CITY VIA DATABASE AND/OR PHONE. THE CONTRACTOR’S DAY
SHIFT PERSONNEL SHALL OBSERVE ALL STREET LIGHTING INSTALLATION WHEN ON THE STREETS
PERFORMING NORMAL CONTRACT WORK AND SHALL REPORT ALL DEFECTIVE PHOTOCONTROLS OR
LAMPS DAILY.

THE CONTRACTOR SHALL COOPERATE WITH CITY FORCES AND OTHER CONTRACTORS PERFORMING
INSTALLATION OR MAINTENANCE WORK ON THE STREETS, OR LIGHTING, ETC. IN ACCORDANCE WITH
TITLE III, ARTICLE 3.32 OF THE BID AND GENERAL CONTRACT CONDITIONS.

LOCATIONS OF NEW OR MODIFIED INSTALLATION WILL BE FURNISHED TO THE CONTRACTOR BY THE
DIRECTOR. THE INSPECTOR SHALL INSPECT AND REPORT DEFECTIVE EQUIPMENT IN ALL NEW
INSTALLATIONS WITHIN SEVEN (7) DAYS OF NOTIFICATION OF INSTALLATION, AND SHALL ASSUME
ROUTINE INSPECTION FUNCTIONS AFTER INITIAL DEFECTS ARE REPORTED TO AND CORRECTED BY THE
INSTALLING CONTRACTOR.
ALL PARTS OF THE LUMINAIRE FOUND MISSING, BROKEN, OR MUTILATED DURING CLEANING SHALL BE
REPORTED BY THE INSPECTION PERSONNEL AT THE TIME OF INSPECTION. UNLESS OTHERWISE
DIRECTED, REPORTED PROBLEMS SHALL BE RE-INSPECTED WITH NO MORE THAN SEVEN (7) DAYS. WHEN
ANY MAINTENANCE OR REPAIR WORK IS PERFORMED ON ANY LUMINAIRE, THE LAMP AND ALL
REFLECTING AND/OR REFRACTING SURFACES SHALL BE WIPED CLEAN OF ALL HAND-MARKS, DIRT,
GRIME, ETC., WITH CLEAN CLOTHS OR OTHER CLEANING MATERIAL, SUCH AS A MOIST CHAMOIS SKIN.

DURING THE TERM OF THIS CONTRACT, THE CONTRACTOR SHALL BE REQUIRED TO PERFORM
ELECTRICAL INSPECTIONS OF THE CITY’S STREET LIGHTING SYSTEM, INCLUDING ANY
CONDUIT/UNDERGROUND FACILITIES. THE CONTRACTOR MAY BE REQUIRED TO RESPOND TO ANY
SITUATION WHERE STREET LIGHT FACILITIES, WHETHER ABOVE GROUND OR BELOW GROUND, ARE IN
QUESTION, AND ASSIST THE CITY IN IDENTIFYING, LOCATING, ON SIGHT MARKING AND IDENTIFICATION,
AND/OR ANY OTHER INSPECTION SERVICE REQUIRED BY THE DIRECTOR. THE CONTRACTOR MAY BE
REQUIRED TO ASSIST THE CITY IN ITS COMPLIANCE OF PA ACT 38, REQUIREMENTS FOR LOCATING,
IDENTIFYING, AND MARKING UNDERGROUND CONDUIT/ FACILITIES. THE CONTRACTOR MAY BE
REQUIRED TO ATTEND PRE-CONSTRUCTION MEETINGS, CONSTRUCTION MEETINGS, PLANNING MEETINGS,
COMMUNITY MEETINGS, ETC. IN THE CAPACITY OF AN ADVISOR SERVING THE BEST INTEREST OF THE
CITY.

THE CONTRACTOR SHALL BE REQUIRED TO PROVIDE ESTIMATES FOR IMPROVEMENTS TO EXISTING
AND/OR PROPOSED STREET LIGHT CIRCUITS OR PROJECTS. ALL SUCH INSPECTIONS, ESTIMATES, AND
MEETING REQUIREMENTS IDENTIFIED IN THIS PARAGRAPH, OR OTHERWISE, SHALL BE PERFORMED AT
THE HOURLY RATE BID HEREIN.

THE INTENT OF THIS CONTRACT IS THAT THE CONTRACTOR SHALL BE RESPONSIBLE FOR
ALL MAINTENANCE REQUIRED FOR THE STREET LIGHTING SYSTEM AT THE PRICES AND
THE TERMS SPECIFIED HEREIN. AT THE END OF ANY CONTRACT PERIOD, OR AT
VIRTUALLY ANY TIME DURING SAID TERM , THE SYSTEM SHOULD BE VISIBLYEQUAL TO
, OR IN BETTER CONDITION THANWHEN THE CONTRACT BEGAN.
EQUIPMENT

  A. POLES
     WHERE SERVICE IS FURNISHED FROM OVERHEAD CONDUCTORS AND THE BRACKET IS BEING
     REPLACED, THE WIRES SHALL BE DRAWN THROUGH BRACKET AND CONNECTED TO LUMINAIRE OR
     LAMP FIXTURE.

  B. HAND HOLES
     HAND HOLES SHALL BE MAINTAINED AS PART OF THE POLE, OR FOUNDATION IF LOCATED
     IN THE FOUNDATION

  C. MERCURY LAMPS
     SHALL BE OF AMERICAN MANUFACTURE, RATED IN INITIAL LUMENS AND WATTAGE, AND SHALL BE
     DESIGNED FOR AN AVERAGE LIFE OF 24,000 HOURS.

  D. SODIUM LAMPS
     SHALL BE OF AMERICAN MANUFACTURE AND SHALL BE DESIGNED FOR AN AVERAGE LIFE
     OF 24,000 HOURS. ALL LAMPS SHALL HAVE INDELIBLY ETCHED THEREON THE NAME OR
     TRADEMARK OF THE MANUFACTURER AND WATTS FOR WHICH THE LAMPS ARE
     DESIGNED.

  E. GLASSWARE
     WHERE NOT OTHERWISE SPECIFIED, GLOBES AND OTHER GLASSWARE SHALL BE OF
     CLEAR DIFFUSING GLASS, OF NOT OVER 12 PER CENT ABSORPTION, AND AS APPROVED
     BY THE DIRECTOR.

  F.   ALL EQUIPMENT WHILE IN THE POSSESSION OF THE CONTRACTOR AND UNTIL INSTALLED AND
       ACCEPTED SHALL BE AT THE CONTRACTOR’S RISK. ALL LOADING, HAULING, UNLOADING AND
       STACKING OF SUPPLIES, MATERIALS AND EQUIPMENT OWNED BY THE CITY SHALL BE PERFORMED
       BY THE CONTRACTOR AT HIS OR HER COST AND EXPENSE. AT THE EXPIRATION OF THE
       CONTRACT, ALL CITY-OWNED EQUIPMENT IN THE POSSESSION OF THE CONTRACTOR SHALL BE
       RETURNED, AT THE CONTRACTOR’S EXPENSE, TO A CITY FACILITY AS DIRECTED BY THE
       DIRECTOR.

  G. POLE/ LIGHT TAGS SHALL BE FURNISHED BY CONTRACTOR FOR ALL POLES INSTALLED AND/ OR
     RESTORED. SUCH WORK SHALL BE DONE IN AN APPROVED MANNER.

  H. BASES MUST BE HOT- DIPPED, GALVANIZED, AND MAINTAINED AS PART OF THE POLE.


SIGNS
THE DIRECTOR SHALL HAVE THE AUTHORITY TO PLACE, AND THE CITY SHALL MAINTAIN, STREET SIGNS
OR OTHER APPROPRIATE SIGNS FOR MUNICIPAL PURPOSES ON ANY LAMP POST, AND SUCH SIGNS SHALL
NOT INTERFERE WITH THE MAINTENANCE OR OPERATION OF THE LAMP.

COOPERATION AMONG CONTRACTORS
THE CONTRACTOR ENGAGED IN THE PERFORMANCE OF THE CONTRACT SHALL DO SO IN COOPERATION
WITH ANY OTHER CONTRACTORS PURSUANT TO THE TERMS OF THIS PARAGRAPH AND IN ACCORDANCE
WITH TITLE III, ARTICLE 3, SECTION 3.32 OF THE BID AND GENERAL CONTRACT CONDITIONS. ALL WORK
MUST BE CONDUCTED UNDER A SCHEDULE PRE-ARRANGED WITH THE OTHER CONTRACTORS TO THE END
THAT THE WORK OF ALL CONTRACTORS AT ONE LOCATION MAY PROCEED CONTINUOUSLY AND
EFFICIENTLY.
INSTALLATIONS
  A. MERCURY AND SODIUM VAPOR LUMINAIRES AND ALL CONTROL ACCESSORIES INCLUDING
      TRANSFORMER, IF NECESSARY FOR OPERATING MERCURY AND SODIUM VAPOR LAMPS
     LUMINAIRES SHALL BE SECURELY ATTACHED TO POST OR BRACKET AND COMPLETELY
     ASSEMBLED. AN ISOLATED BALLAST SHALL BE INSTALLED IF NECESSARY. WIRES SHALL BE
     INSTALLED BETWEEN LUMINAIRE AND ISOLATED BALLAST, IF NECESSARY. WIRING CONNECTIONS
     SHALL BE MADE AS CALLED FOR IN MANUFACTURER’S SPECIFICATIONS.

  B. CONDUCTORS – WIRES
     CONDUCTORS SHALL BE CONTINUOUS, WITHOUT SPLICES FROM SWITCH OR CUTOUT
     TO SOCKET. IN TWIN POSTS OR MULTIPLE SERVICE, FOUR SINGLE OR TWO DUPLEX #14
     OR LARGER WIRES SHALL BE PROVIDED.
     SPLICES IN MULTIPLE LEADS SHALL BE SOLDERED AND TAPED OR APPROVED
     SOLDERLESS CONNECTORS SHALL BE USED. THE SPLICES SHALL BE COVERED WITH
     THREE (3) LAYERS OF ½ RUBBER TAPE, AND A LAYER OF FRICTION TAPE.
     NEUTRAL WIRES SHALL BE COVERED WITH WHITE OR GRAY BRAID.
     A MINIMUM OF 18” OF WIRE SHALL BE ALLOWED FOR SLACK IN ALL METAL POSTS AND
     BRACKETS.

  C. CUTOUTS
     CONTRACTOR SHALL FURNISH AND INSTALL, IF NECESSARY, A WEATHERPROOF SOCKET
     AND FUSE ON EACH ENERGIZED WIRE OF EACH LUMINAIRE. SPLICES IN WIRES SHALL BE
     SOLDERED AND TAPED OR SOLDERLESS CONNECTORS SHALL BE USED.

  D. POLARIZATION
     THE MOST ACCESSIBLE BARE PARTS OF SOCKETS, OUTLETS, ETC., SHALL BE CONNECTED
     TO THE GROUNDED NEUTRAL.

  E. HARDWARE, BOLTS, HINGES, SCREWS, ETC.
     CONTRACTOR SHALL FURNISH AND INSTALL ANY AND ALL SUCH MATERIAL AS MAY BE
     NECESSARY UNDER MAINTENANCE.

RESTORATION OF PAVEMENT, SIDEWALK, OR GRASS PLOT
WHERE WORK ORDERED UNDER THIS CONTRACT INVOLVES THE DISTURBANCE OF PAVED WALK AND/OR
ROADWAY, THE WALK AND/OR ROADWAY SHALL BE RESTORED AT CONTRACTOR’S EXPENSE AND SHALL
RESEMBLE, AS NEARLY AS POSSIBLE, THE IMMEDIATE SURROUNDING SURFACE LEAVING NO
OBSTRUCTION ABOVE GRADE, TO THE SATISFACTION OF THE DIRECTOR, OR CITY OFFICIAL HAVING
JURISDICTION. FURTHER, SHOULD THE WALK TO BE RESTORED BE OF CONCRETE COMPOSITION OR MADE
UP IN FLAG, SLAB, OR GRANITE, THE CONTRACTOR MAY BE REQUIRED TO RESTORE SAID FLAG, SLAB, OR
GRANITE IN WHOLE. SUCH FLAG OR SLAB TO BE RESTORED IS USUALLY UNDER 25 SQUARE FEET IN AREA
IN WHOLE.

ALL WORK IS TO BE PERFORMED IN ACCORDANCE WITH THE CONTRACT DOCUMENTS.
WHERE WORK ORDERED UNDER THIS CONTRACT INVOLVES THE DISTURBANCE OF A LAWN OR GRASS
PLOT, THE GRASS SOD SHALL BE REPLACED OVER THE SECTION DISTURBED, AT THE CONTRACTOR’S
EXPENSE.

THE VARIOUS TYPES OF REPAVING AND SIDEWALK CONSTRUCTION SHALL CONFORM TO THE STANDARD
SPECIFICATIONS FOR MATERIALS AND CONSTRUCTION, 1978, DEPARTMENT OF PUBLIC WORKS OF THE
CITY OF PITTSBURGH, AS LAST REVISED OR AMENDED, AS THE SAME ARE APPLICABLE TO EACH TYPE.

PERMITS
PERMITS SHALL BE TAKEN BY THE CONTRACTOR FOR ANY STREET OPENINGS, POLE WORK, AND
RESTORATION MADE IN ACCORDANCE WITH THE STANDARD REQUIREMENTS OF THE DEPARTMENT OF
PUBLIC WORKS. NO CHARGE WILL BE MADE FOR SUCH PERMITS TAKEN FOR WORK UNDER THIS
CONTRACT.
WARRANTEE
THE CONTRACTOR SHALL WARRANTEE FOR A MINIMUM OF TWO (2) YEARS, ALL PARTS, EQUIPMENT AND
COMPONENTS INSTALLED UNDER THIS CONTRACT AND ANY REQUIRED LABOR TO MAINTAIN, INSTALL,
RE-INSTALL OR REPAIR SAID COMPONENTS. FURTHERMORE, ANY REMAINING MANUFACTURER’S
WARRANTEE BEYOND THE TWO (2) YEAR MINIMUM SHALL ALSO BE HONORED. THE CONTRACTOR MAY
BE REQUIRED TO SHOW CAUSE, IF, AT THE END OF THE CONTRACT THERE IS ANY APPRECIABLE
DIFFERENCE FROM THE MANUFACTURER’S STATED AVERAGE LIFE EXPECTANCY FOR ANY COMPONENT.
ASIDE FROM NORMAL STATISTICAL VARIANCE, THE EXPERIENCED AVERAGE LIFE OF SUCH COMPONENTS
MUST BE IN KEEPING WITH THE MANUFACTURER’S STATED AVERAGE LIFE EXPECTANCY.

SUPPLEMENTAL INFORMATION

BIDDER’S ATTENTION IS CALLED TO THE FACT THAT BID ITEMS ON THIS CONTRACT MAY
DIFFER IN SCOPE FROM THOSE ON PRIOR CONTRACTS FOR THIS WORK. THE SPECIFICATIONS
DEFINE THE SCOPE OF WORK FOR EACH ITEM. THE UNIT PRICES SHALL ACCURATELY REFLECT
THE ACTUAL COSTS FOR PERFORMING THE SPECIFIED SERVICES. IF UNIT PRICES ARE JUDGED
BY THE DIRECTOR TO BE INCONSISTENT WITH THE SCOPE OF THE WORK OR UNBALANCED, THE
BID MAY BE REJECTED.

THE BIDDERS’ ATTENTION IS DIRECTED PARTICULARLY TO THE FACT THAT THE METAL POLES,
AND BRACKETS IN THE SYSTEM ARE IN MANY CASES THIRTY YEARS OLD OR OLDER AND THAT
THEY MAY REQUIRE REPAIR AND REPLACEMENT TO A GREATER EXTENT THAN EXPERIENCED
IN PREVIOUS YEARS.
THE BIDDERS’ ATTENTION IS DIRECTED TO THE FACT THAT SOME OF THE EXISTING
LUMINAIRES MAY CONTAIN PCBS THAT ARE TO BE DISPOSED OF SAFELY AND AS REQUIRED BY
THE LAWS GOVERNING DISPOSAL OF HAZARDOUS MATERIAL. THE CONTRACTOR IS TO
INDEMNIFY, SAVE, HOLD HARMLESS AND DEFEND THE CITY OF PITTSBURGH FROM ANY
LIABILITY ARISING OUT OF ANY HARM OR DAMAGE RESULTING FROM SUCH DISPOSAL.

ALL BIDDERS MUST LIST REFERENCES FOR WORK THAT MOST CLOSELY APPROXIMATES THE
TYPES AND KINDS OF CONSTRUCTION AND MAINTENANCE WORK REQUIRED UNDER THIS
CONTRACT.

ALTERNATES BID IN LIEU OF MANUFACTURER’S MODELS INDICATED IN THIS BID MUST BE
IDENTIFIED HEREIN, OR ATTACHED HERETO, AND SAMPLES MUST BE SUBMITTED FOR
EVALUATION UPON REQUEST AND IN A TIMELY MANNER PRIOR TO AWARD. THE DIRECTOR OF
THE DEPARTMENT OF PUBLIC WORKS SHALL BE SOLELY RESPONSIBLE FOR THE FINAL
DETERMINATION OF ACCEPTABILITY. SIMILAR REQUIREMENTS SHALL APPLY TO ANY FURTHER
SUBSTITUTIONS THROUGHOUT THE TERM OF THE CONTRACT.

CANCELLATION:
THE CITY OF PITTSBURGH RESERVES THE SOLE AND EXCLUSIVE RIGHT TO TERMINATE THIS
CONTRACT AT ANY POINT AFTER THE FIRST TWELVE (12) MONTHS HAVE BEEN COMPLETED, AT
THE DISCRETION OF THE DIRECTOR OF THE DEPARTMENT OF FINANCE. SUCH CANCELLATION
SHALL REQUIRE A MINIMUM NOTICE OF SIXTY (60) DAYS.

NON EXCLUSIVITY
THE CITY OF PITTSBURGH RESERVES THE RIGHT TO PERFORM WORK OF THE SAME, OR SIMILAR,
NATURE WITH ITS’ OWN FORCES OR THROUGH THE USE OF ANY OTHER PROPERLY EXECUTED
CONTRACT FOR SUCH WORK.
EMERGENCY RESPONSE
AT ANY TIME DURING THE TERM OF THIS CONTRACT, IT MAY BECOME NECESSARY FOR THE
DIRECTOR, DPW, OR DESIGNEE TO DECLARE THAT “EMERGENCY CONDITIONS “ APPLY. UNDER
SUCH CIRCUMSTANCES, THE CONTRACTOR SHALL BE REQUIRED TO RESPOND WITHIN NO MORE
THAN ONE (1) HOUR FROM THE TIME OF NOTIFICATION . THESE CONDITIONS SHALL APPLY 24
HOURS PER DAY, SEVEN (7) DAYS PER WEEK, REGARDLESS OF HOLIDAYS, ETC., AND SHALL
CONTINUE UNTIL THE PROBLEM HAS BEEN ABATED.


I.   DEFINITIONS
THE FOLLOWING WORDS, WHEN USED IN THIS CONTRACT, SHALL HAVE THE
FOLLOWING MEANINGS:

LIGHTING UNIT: AN ELECTRIC LAMP INSTALLED READY FOR SERVICE WITH ALL NECESSARY
EQUIPMENT, INCLUDING INSULATORS, WIRES, ENTRANCE FITTINGS, WHETHER TOP OR SIDE,
HARDWARE, ETC. WHEN MORE THAN ON LAMP IS INSTALLED ON A SINGLE LAMP POST OR SUPPORT,
THEN THE TERM INCLUDES THE ADDITIONAL LAMP OR LAMPS.

FOUNDATION: A CONCRETE BASE OR OTHER STRUCTURE (INCLUDING T-BASE) REQUIRED TO
SUPPORT A LAMP POST. STANDARD CONCRETE FOUNDATIONS SHALL BE OF THE FORM AND
DIMENSIONS INDICATED ON DRAWING M-164, ML246 AND FOL M-18 OF THE DEPARTMENT OF PUBLIC
WORKS OF THE CITY OF PITTSBURGH.

LAMP POLE: AN ORNAMENTAL METAL OR CONCRETE STANDARD, INCLUDING PEDESTAL, WHERE
APPLICABLE, COLUMN SLEEVE, SHAFT, T-BASE AND BRACKET ARM ON ALL ORNAMENTAL POLES
THE BRACKET ARM SHALL BE MAINTAINED AS PART OF THE POLE.

STANDARD WOOD POLE: A WOOD POLE AND CONDUIT, WHERE NECESSARY, WHICH DOES NOT
SUPPORT ANY ELECTRICAL CONDUCTORS OR EQUIPMENT OTHER THAN THOSE REQUIRED FOR
SERVICE TO THE LIGHTING UNIT INSTALLED ON SUCH POST.

BRACKET: A METAL BRACKET FOR ATTACHMENT TO POLES, WALLS OR OTHER STRUCTURES.

LUMINAIRE: INCLUDES HOOD, CONTAINER SOCKET, RECEPTACLE, REFRACTOR, GLOBE OR OTHER
GLASSWARE, ACCESSORIES, AUXILIARY EQUIPMENT, MISCELLANEOUS PARTS, WIRING, LAMPS, AND
BALLASTS, ETC.

OUTLETS: CONSISTS OF RECEPTACLES AND/OR SOCKET.

TEMPORARY EQUIPMENT: A SUBSTANTIAL PYLON, WELL BALLASTED, WITH NOT LESS THAN
1-1/2” PIPE, SECURELY ANCHORED IN PYLON IN VERTICAL POSITION EQUIPPED WITH
SUSPENSION TYPE LUMINAIRE OR LAMP FIXTURE COMPLETE WITH APPROVED INCANDESCENT LAMP
OF SPECIFIED SIZE AND TYPE AND WIRING FROM SOCKET OR LUMINAIRE.

ELECTRICAL UNITS: THE VALUES OF THE ELECTRICAL UNITS IN THESE SPECIFICATIONS SHALL BE
THOSE OF THE INTERNATIONAL UNITS WHICH HAVE BEEN IN FORCE SINCE JANUARY 1, 1911.
UNITS OF INTENSITY: THE UNIT OF LIGHT INTENSITY SHALL BE THE INTERNATIONAL CANDLE UNIT
AS MAINTAINED BY THE BUREAU OF STANDARDS AT WASHINGTON, D.C.

PHOTOMETRIC MEASURE: THE BASIS OF PHOTOMETRIC MEASURE FOR ALL LAMPS SHALL BE TOTAL
FLUX EXPRESSED IN LUMENS.

TYPE: THE WORD “TYPE” IS USED TO DISTINGUISH BETWEEN LAMPS WHICH DIFFER IN GENERAL
CONSTRUCTION OR ARE DESIGNED FOR A DIFFERENT CLASS OR LENGTH OF SERVICE.

SIZE OF LAMPS: THE SIZE OF LAMPS IS EXPRESSED IN RATED WATTS AND RATED LUMENS.

RATED WATTS, VOLTS, LUMENS AND/OR AMPERES: THE RATED WATTS AND VOLTS OR RATED
LUMENS AND AMPERES OF A LAMP ARE THE WATTS AND VOLTS OR LUMENS AND AMPERES FOR
WHICH THE LAMP IS DESIGNED, AS INDICATED BY THE MANUFACTURER OF THE LAMP.

POLE: A CONCRETE, METAL OR WOOD POST EITHER STANDARD OR ORNAMENTAL,INCLUDING
T-BASE WHERE PRESENT, USED TO SUPPORT ONE OR MORE STREET LIGHTS.

CONTRACTOR’S EQUIPMENT: ANY AND ALL EQUIPMENT REQUIRED FOR PROPER, TIMELY
PERFORMANCE UNDER THIS CONTRACT IS THE CONTRACTOR’S RESPONSIBILITY AND SHALL BE
AT CONTRACTOR’S OWN EXPENSE. SUCH EQUIPMENT MUST BE LISTED. MINIMUM EQUIPMENT
REQUIREMENTS SHALL BE DETERMINED BY THE DIRECTOR, DEPARTMENT OF PUBLIC WORKS.
WHERE EQUIPMENT IS TO BE LEASED, OR RENTED, SIGNED AGREEMENTS FOR THE SPECIFIED
EQUIPMENT MUST BE PRESENTED PRIOR TO THE CONTRACT SIGNING.


EXPERIENCE
The Contractor shall have prior construction or maintenance experience which meets one (1) of the
following requirements:
         a. Maintenance of street lighting systems of a minimum 10,000 lights in a single
             system or a minimum 25,000 lights in several systems.
         b. Installation of a minimum 1000 street lights in the past five (5) years.
         c. Construction for utility companies of minimum $250,000 per year.
        d. Combination of maintenance or construction experience equivalent to any of the above
            requirements, which is acceptable to the Department of Public Works.

CONTRACTOR MAY BE REQUIRED TO SHOW DOCUMENTATION OF PENNDOT
PRE-QUALIFICATION.



PLEASE NOTE: THE TERMS CITY, DPW, CITY STREET LIGHT INSPECTOR, DIRECTOR,
OR DESIGNEE, WHEREVER USED THROUGHOUT THIS DOCUMENT SHALL BE TAKEN
TO REFER TO ANY DULY CONSTITUTED, APPOINTED, OR DESIGNATED EMPLOYEE
OF THE CITY OF PITTSBURGH.
THE CITY OF PITTSBURGH SHALL BE THE SOLE JUDGE, AND FINAL ARBITOR OF ANY
AND ALL DISPUTES ARISING FROM DIFFERING INTERPRETATIONS OF LANGUAGE
CONTAINED HEREIN, OR RESPONSIBILITIES HEREUNDER.
REFERENCES

PLEASE STATE FIVE (5) REFERENCES LISTING PRINCIPALS/ OWNERS OF PROJECTS
CONTEMPLATED OR IN PROGRESS DURING THE PAST THREE (3) CALENDAR YEARS.




 1.OWNER/PRINCIPAL__________________________________________________________________
  PROJECT TITLE______________________________________________________________________
  LOCATION OF WORK SITE_________________________________ __________________________
  SCOPE OF WORK____________________________________________________________________
  CONTRACT PRICE___________________________________________________________________
  ADDITIONAL COST FOR EXTRAS_____________________________________________________



 2.OWNER/PRINCIPAL__________________________________________________________________
  PROJECT TITLE______________________________________________________________________
  LOCATION OF WORK SITE_________________________________ __________________________
  SCOPE OF WORK____________________________________________________________________
  CONTRACT PRICE___________________________________________________________________
  ADDITIONAL COST FOR EXTRAS_____________________________________________________



 3.OWNER/PRINCIPAL__________________________________________________________________
 PROJECT TITLE______________________________________________________________________
 LOCATION OF WORK SITE_________________________________ __________________________
 SCOPE OF WORK____________________________________________________________________
 CONTRACT PRICE___________________________________________________________________
 ADDITIONAL COST FOR EXTRAS_____________________________________________________



 4.OWNER/PRINCIPAL__________________________________________________________________
 PROJECT TITLE______________________________________________________________________
 LOCATION OF WORK SITE_________________________________ __________________________
 SCOPE OF WORK____________________________________________________________________
 CONTRACT PRICE___________________________________________________________________
 ADDITIONAL COST FOR EXTRAS_____________________________________________________



5.OWNER/PRINCIPAL__________________________________________________________________
PROJECT TITLE______________________________________________________________________
LOCATION OF WORK SITE_________________________________ __________________________
SCOPE OF WORK____________________________________________________________________
CONTRACT PRICE___________________________________________________________________
ADDITIONAL COST FOR EXTRAS_____________________________________________________
                                ARTICLES OF AGREEMENT

MADE AND ENTERED INTO, this                 day of
       , 20   , by and between the City of Pittsburgh, a municipal
corporation of the Commonwealth of Pennsylvania acting in this
behalf through THE DIRECTOR OF THE DEPARTMENT OF
FINANCE of said City, having been duly authorized thereto by
Ordinance of Council of said City (hereafter “City”)
AND


(“Contractor”)




incorporated in the Commonwealth/State of __________________

NOW, THEREFORE, THIS AGREEMENT WITNESSETH:

That the Contractor agrees, and by these presents does/do agree with the City under the
conditions set forth in a bond which is annexed hereto and made a part hereof, to
furnish all necessary materials, labor, plant, machinery and appliances, and at its own
risk and expense and to do such work and/or perform such services, and/or furnish
such materials required in connection therewith as may be contemplated and described
herein, the specifications and such instructions as may be issued by the Director
during the term of this Contract, for the prices as shown on the attached proposal.

The City of Pittsburgh reserves the right, during the period while this contract is in force, to take bids and
award separate contracts for individual jobs where it may be in the best interest of the City to do so, such
determination to be made at the City’s sole discretion.

For the purpose of this Agreement, and any Exhibits attached hereto, the following terms, phrases, and their
derivations shall have the meanings given below unless the context clearly mandates a different interpretation.
Where the context so indicates, the present tense shall imply the future tense, words in plural include the
singular, and words in the singular include the plural. The word "will" is always mandatory and not merely
directory. The definitions are applicable regardless of whether the term is capitalized.




                                                      1                                        Revised 2/2/07
1. DEFINITION OF DIRECTOR - It is agreed by the parties to this contract, that wherever the word
“Director” occurs in the contract, it will be considered as referring to the City.

2. DEFINITION OF CITY - The City of Pittsburgh, a municipal corporation of the Commonwealth of
Pennsylvania.

3. DEFINITION OF CONTRACTOR - It is agreed by the parties hereto that wherever the word
“Contractor,” or the pronoun(s) in place thereof are used in this contract, they are to be considered as
referring to and meaning the contracting party or parties, or such party or parties seeking to enter into a
contract with the City of Pittsburgh, as the case may be, or the legal representatives of such party or
parties.

4. DEFINITION OF COUNCIL - Council of the City of Pittsburgh, Pennsylvania.

5. DEFINITION OF STANDARD FOR CONSTRUCTION - It is agreed by the parties to this
contract that wherever the words "Standard for Construction" or the pronouns in place thereof are used in
this contract, they are to be considered as referring to and reading "Part 3" of the "Contract for
Construction," of the Department of Public Works, Bureau of Engineering & Construction, as contained
in a separate pamphlet and as revised to date of advertisement of this contract.

6. COMPONENTS OF CONTRACT - The following documents are part of this contract and
supplement one another:

       A.        ADVERTISEMENT for proposals as published in newspapers of general circulation (for
                 contracts with an estimated value above $10,000.00);
       B.        PROPOSAL made by the prospective Contractor on the separate form provided by the
                 City;
       C.     Particular SPECIFICATIONS special to this contract (if applicable);
       D.        STANDARD(S) FOR CONSTRUCTION (if applicable);
                                        E. ARTICLES OF AGREEMENT;
                 The contract shall become binding upon the formal acceptance of the prospective
                 Contractor’s bid by the City as evidenced by the City's execution of the Articles of
                 Agreement.
       F.        FINANCIAL SECURITIES executed by the prospective Contractor (if applicable);
       G.        The MBE/WBE SOLICITATION AND COMMITMENT FORM, (For B & C contracts
                 over $10,000);
       H.        AFFIDAVIT OF CONTRACTOR;
       J.I.      STATEMENT OF AFFILIATIONS;                                                                   Formatted: Bullets and Numbering
       J.        SWEATSHOP CONDITIONS;



The contract sets forth all the promises, agreements, conditions and understandings between City and
Contractor(s), and there shall be no promises, agreements, conditions, or understandings, either oral or
written, between them other than those that are set forth in the contract. Unless provided for in the
contract, no subsequent alteration, amendment, charge or addition to the contract shall be binding upon
City or Contractor(s), unless expressly agreed upon and reduced to writing by the City to the
Contractor(s).

                                                    2                                      Revised 2/2/07
7. LENGTH OF AGREEMENT - It is agreed that this contract shall be in effect for the term beginning
on the date on which it is countersigned by the Controller of the City of Pittsburgh and expiring on the
_________day of ______________, 20


6.8. WHEN AND WHERE TO COMMENCE - The Contractor further agrees to                                             Formatted: Bullets and Numbering
commence the work described or contemplated herein at such point(s), and at such time(s) as the Director
may request.


9. TIME OF BID OPENING - The separate and sealed bids or proposals will be received upon the
City's blank proposal forms at the Office of the City Controller, First Floor, City-County Building,
Pittsburgh, Pennsylvania, until the date and time stated in the advertisement for bids for the above, and
will be opened and read upon the same date, in the place and at the time designated in said advertisement.


10. BLANK FORM OF PROPOSAL - All bids shall be made on the blank form of proposal
provided for that purpose, shall give the price of each item or service to be furnished, shall be
signed, in ink, by the prospective Contractors with the prospective Contractors business address or
addresses, and shall also contain the full name of all persons interested with the prospective
Contractors. In signing the proposal, the Contractor shall give the individual, as well as the firm or
corporate name. Copies of the printed form of proposal may be obtained from the Bureau of
Procurement, Fleet and Asset Services of the Department of Finance, Room 502, City-County
Building, Pittsburgh, Pennsylvania. Please do not redesign the attached sheets of this proposal. All
should be returned as single sized sheets.


11. ALTERATIONS/CORRECTIONS. Any alteration, erasure, addition to or omission of required
information, change of the specifications or bidding schedule, is made at the risk of the prospective
contractor and may result in the rejection of the bid, unless such changes are authorized by the
specifications.


12.   EXECUTION OF BIDS - Bids are to be executed, by the following persons:

       I. CORPORATION - The President or Vice President, and one of the
              following:

              Secretary, Treasurer, Assistant Secretary or Assistant Treasurer.

              If a bid is executed by any other person, a power of attorney, a copy of the bylaws, or a
              resolution of the Board of Directors documenting the authority of that person to sign the
              bid must be accompanied by the bid. The power of attorney, bylaw, or resolution must be
              certified by the Corporate Secretary as a true and correct copy, still in force as of the date
              of the execution of the contract.

       II. PARTNERSHIP - At least one (1) of the partners.

                                                    3                                       Revised 2/2/07
       III. SOLE PROPRIETORSHIP - The individual owner.

       IV.     BUSINESS OPERATING UNDER A FICTITIOUS NAME - Entities operating a business
               under a Fictitious Name must execute the contract in the name of the entity trading and
               doing business as the Fictitious Name.


13. FINANCIAL SECURITY FOR BIDS (BID BONDS) - Prospective Contractors on contracts with
a value of Two Hundred Thousand ($200,000) Dollars or more are required to file with their proposals
financial security equal to Ten to Fifty percent (10% - 50%) of the total bid. This financial security shall
be in the form of a bid bond, certified check or letter of credit. In order to be acceptable as financial
security, a bid bond must be issued by one or more surety companies legally authorized to do business in
Pennsylvania which retain as capital no less than the amount of the issued bond and said bond must be in
form approved by the City of Pittsburgh. If the bonding company executes the bond through an attorney-
in-fact, a Power of Attorney showing authority to act must accompany the bond.

14. PERFORMANCE BOND - Financial security shall be further required to insure faithful
performance of the work provided for in the contract and to indemnify and save harmless the City from all
liens, charges, claims, demands, losses, costs and damages of every kind and nature, whatsoever, except as
is otherwise provided in said contract.


15. SERVICE CONTRACTS; REDUCTION IN PERFORMANCE SECURITY - In the case of
service contracts where the City holds certified checks or a letter of credit as security for performance, the
Director of the Department of Finance may approve reduction in the amount of the security over the term
of the contract; provided, however, that at no time shall the amount of the security for performance be less
than ten percent (10%) of the cost of the contract.


16. FINANCIAL SECURITY FOR PERFORMANCE AND LABOR AND MATERIAL
INDEMNITY - For public works contracts exceeding Five Thousand ($5,000.00) Dollars, the successful
Contractor shall furnish financial security equal to One Hundred Percent (100%) of the contract amount
conditioned upon the faithful performance of the contract. The successful Contractor shall further provide
financial security equal to One Hundred Percent (100%) of the contract amount for the protection of
claimants supplying labor or materials to either the prime contractor or any subcontractor for work
performed in furtherance of the contract. These financial securities must be in forms acceptable to the
city.


17. EXECUTION OF FINANCE SECURITY - Any financial security furnished shall be an original,
fully executed by both the prospective Contractor and the surety or sureties in ink and shall be in a form
acceptable to the City. Where the prospective Contractor is a corporation, the security shall be signed by
two officers of the corporation who have been duly authorized to do so by appropriate action of the
corporation, and the seal of the corporation shall be affixed. Where the prospective Contractor is an
individual or individuals, the security shall be signed by the individual or individuals affixing the
signature to the bid. Changes or additions to bid security or to the signatures thereon may not be
permitted after the opening of bids.

18.   CONTENTS OF BID AND PERFORMANCE SECURITY -
                                                      4                                       Revised 2/2/07
       A.     The financial security submitted to the City must be the originally issued document, signed
              in ink.

       B.     Both the name of the contractor and the name of the issuing financial institution must
              appear on the financial security.

       C. The name of the insured and the name of the contractor must be the same.

       D.     The bid's title, contract number or description must appear in the financial security.

19. INSURANCE (SERVICE CONTRACTS ONLY) - For all contracts in which insurance is required, a
certificate evidencing the following minimum insurance must be provided when award is made, unless            Comment [RRA1]: I note that the requirement
                                                                                                              that such certificate be in a form acceptable to the
otherwise specified:                                                                                          City has been deleted. I will not re-insert it here; I
                                                                                                              just note the deletion.
       A.     GENERAL LIABILITY Single limit of Bodily Injury and Property Damage Combined:
              $500,000.00 each occurrence. $1,000,000.00 aggregate.

       B.     CITY OF PITTSBURGH must be listed as "Additional Insured' on the insurance
              certificate.
              NOTE: The name(s) of the insured on the certificate must be the same as the name(s) of
              the Contractor listed on the bid document.

       C.     Insurance coverage must be an “OCCURRENCE POLICY". "Claims made” policies are
              unacceptable.

       D. WORKERS’ COMPENSATION STATUTORY LIMITS.

       E.     AUTOMOTIVE LIABILITY INSURANCE – MINIMUM REQUIREMENTS: $500,000
              for each individual occurrence and $1,000,000 in aggregate coverage.

Insurance must be maintained in full force and effect throughout the term of the contract. If insurance
must be renewed during the term of the contract, the new certificate of insurance must be forwarded to:
                     Bureau of Procurement, Fleet and Asset Services
                     Department of Finance
                     Room 502, City-County Building
                     414 Grant Street
                     Pittsburgh, PA 15219

Failure to provide and renew such insurance as required shall be deemed a material breach of contract and
shall be a basis for immediate termination of the contract. The insurance requirements of this provision
shall be in addition to any other insurance requirements of the contract.


20. FICTITIOUS NAME REGISTRATION - Where a fictitious name is use certificate must be
attached showing that the fictitious name is duly registered with the state.



                                                     5                                       Revised 2/2/07
21. TAX STATUS OF CITY - The City of Pittsburgh is exempt from all Federal Excise and
Transportation Taxes, and the Pennsylvania Sales and Use Tax for purchase of tangible personal property.
Therefore, a prospective Contractor should not include any such taxes in its calculations, or in the prices
bid. A Pennsylvania Sales Tax Blanket Exemption Certificate is available, upon written request, from the
Bureau of Procurement, Fleet and Asset Services of the Department of Finance. Only a Sales Tax Blanket
Exemption Certificate will be issued by the City. Thus, if necessary to claim and secure exemption, a
Sales Tax License issued by the Commonwealth of Pennsylvania, Department of Revenue will be required
of the successful contractor. However, if the prospective Contractor determines that certain taxes are
properly payable by, the City, the contractor must include such costs in its calculations of bid prices. The
City will not be responsible or liable for the payment of any of the aforesaid taxes, or any other tax paid or
payable by the contractor, unless specifically stated in bid. Nothing in this paragraph is meant to exempt a
construction contractor from the payment of Sales Tax or Use Tax required to be paid by law with respect
to its purchase or use of tangible personal property used or transferred in connection with the performance
of a construction contract.


22. BUSINESS PRIVILEGE TAX - By entering into this agreement with the City of Pittsburgh,
contractor agrees that all gross receipts generated through the provision of services hereunder shall be
subject either to the City of Pittsburgh’s gross receipts taxes (i.e., business privilege tax, institution and
service privilege tax) or to a payment in lieu of taxes (PILOT) as described hereafter, whichever is
applicable. In the event that contractor is not subject to one of the two gross receipts taxes identified
above, contractor shall nevertheless make a PILOT payment to the City Treasurer equal to the amount of
tax which would be due and owing if contractor were subject to one of said gross receipts taxes. Any such
PILOT payment shall be made annually, in the same manner as the gross receipts taxes, and interest and
penalty shall accrue on any balance not paid when due at the rate in effect for said taxes. No deductions
from gross receipts may be taken with respect to any amounts paid to subcontractor(s) or material
suppliers. No deductions can be made for taxes paid to other localities for services performed under this
contract or any sub-contract(s).

   When the performance of a contract requires the hiring of subcontractor(s), such contract(s) with all
subcontractors must incorporate a requirement that the subcontractor(s) pay the business privilege tax, the
institution and service privilege tax or a PILOT, whichever is applicable, regardless as to whether the
subcontract was initiated by the contractor or the City. Failure to include such provision shall subject the
contractor to the amount of gross receipt tax, or PILOT payment, which would have been due from the
subcontractor(s) if this provision had been included.

   The City Treasurer shall provide a method of registration and applicable forms for filing. Contractor
shall provide a list of all subcontractors to the City Treasurer. The list shall include (1) Legal Name; (2)
Business Name; (3) Federal Identification Number; (4) Mailing Address; (5) E-mail address; (6) Local
Address, if any; (7) Business Phone Number; (8) Name of Officer or Owner Signing the Contract; (9)
Monetary Value of the Contract. When (a) subcontractor(s), in turn, employ (a) subcontractor(s), they
shall be bound by the same rules as a general contractor.

23. MERCANTILE TAX RETURN - For successful Contractors selling goods, wares or merchandise
under the terms of this contract, whose place of business is located inside the City: receipts generated by
this contract should be included as part of gross income and reported on the Mercantile tax return.



                                                      6                                       Revised 2/2/07
24. FIRM PRICE BIDS - The City cannot allow escalation of prices during the contract term. All
contracts are for fixed prices. Such statements as "interest charges applied on accounts 30 days or older"
or "prices subject to revision" are considered escalation clauses. Any reference in documents submitted
with the bid which indicates that the prices are not firm may be cause for rejection of the bid.


25. PAYMENT DISCOUNTS - In determining the low bid, the City will not consider payment
discounts quoted by the prospective contractors. However, the City will apply payment discounts offered
by the successful bidder in the proposal to payments made in relation to the contract when appropriate.
The terms of payment discounts offered by the successful contractor must be clearly stated on each
invoice submitted to the City in regard to this contract.


26. ANTI-DISCRIMINATION - Contractor shall not discriminate in its employment on the basis of
race, color, religion, ancestry, national origin, place of birth, sex, age, disability, non-job related handicap,
or sexual orientation. Contractor shall comply with the applicable provisions of the PITTSBURGH CODE OF
ORDINANCES, Title Six - Conduct Article V Discrimination, and any amendments thereto. Contractor also
shall comply with the applicable provisions of Title I and Title II of the Americans with Disabilities Act,
any amendments thereto and any regulations issued thereunder. Contractor shall incorporate in any
subcontracts which may be permitted under the terms of the contract, a requirement that said
subcontractors also comply with the provisions of this section.


27. MBE/WBE SOLICITATION AND COMMITMENT - It is the City's goal to encourage
increased participation of women and minority groups in all City contracts. The City, therefore, requires
that all prospective Contractors demonstrate good faith efforts to obtain the participation of minority-
owned business enterprises (“MBEs”) and women-owned business enterprises (“WBEs”) in work to be
performed under City contracts. In order to demonstrate this good faith commitment, all prospective
Contractors are required to complete and submit with their bids either an MBE/WBE Solicitation and
Commitment Statement, which details the efforts made by the prospective Contractor to obtain such
participation, or an MBE/WBE Commitment Waiver Request which details why no MBE/WBE
participation could be obtained. Failure to submit either an MBE/WBE Solicitation and Commitment
statement or an MBE/WBE Commitment Waiver Request will result in rejection of the bid.

       A.      Bids for $10,000.00 or more must be accompanied by either an MBE/WBE Solicitation
               and Commitment statement, or, an MBE/WBE Commitment Waiver Request.

       B.      On contracts over $75,000.00, final payment will be retained by the City at least until all
               work is performed under the contract and the contractor submits a final report to the City
               detailing the actual levels of MBE and WBE participation, as well as explaining any failure
               to meet MBE and WBE goals which had been stated in the previously submitted
               MBE/WBE Solicitation and Commitment Statement. The report must be submitted within
               thirty (30) days after the City's request.

       C.      On contracts for $75,000.00 or more, the performance security will be retained by the City
               at least until all work is performed under the contract and the contractor submits a final
               report to the City detailing the actual levels of MBE and WBE participation as well as
               explaining any failure to meet MBE and WBE goals which had been stated in the

                                                       7                                        Revised 2/2/07
               contractor’s previously submitted MBE/WBE Solicitation and Commitment Statement.
               The report must be submitted within thirty (30) days after the City's request.

       D.      On construction contracts over $250,000.00, the contractor may comply with stated
               MBE/WBE goals through the employment of twenty-five percent (25%) minority and ten
               percent (10%) women employees in construction related jobs.

28. MBE/WBE REPORT - By entering into a contract with the City, the prospective Contractor shall
be required to submit a final report, within thirty (30) days of the City's request, detailing the actual levels
of MBE and WBE participation in the contract. Any disparity between actual participation levels and the
participation levels projected in the MBE/WBE Solicitation and Commitment Statement will be explained
in the final report. Failure to make a good faith effort to meet the goals stated in the MBE/WBE
Solicitation and Commitment Statement may be considered a material breach of the contract resulting in
debarment from participation in future City contracts. Please note that final payment under the contract
can be withheld for failure to submit a MBE/WBE report.

29. PAYMENT OF TAXES AND SET-OFF - Contractor warrants that any and all taxes or municipal
claims that may be payable to the City of Pittsburgh by Contractor are current and not delinquent. If the
City determined that there is an outstanding delinquency, that delinquency must be satisfied before a
contract will be awarded to the delinquent Contractor. If any taxes or municipal claims become
delinquent or owing during the term of this agreement or prior to final payment by City, Contractor hereby
grants City the right to set-off that indebtedness against any amounts owing to contractor under the terms
of this Agreement. If, at any time, the Contractor fails (or has failed) to enter into any contract awarded by
the City, the City expressly reserves the right to recoup any and all costs associated with rebidding or
reawarding of any contract awarded to this Contractor to another vendor. City reserves the right to apply
set-off payments in whatever manner it deems appropriate.

30. CONTRACT NOT TO BE AWARDED TO PERSONS IN ARREARS TO CITY - No contract
will be awarded to any corporation, firm or individual who is, for any reason, in arrears to the City or who
has failed, in any former contract with the City, to perform work satisfactorily, either as to the character of
the work or the time consumed in its completion.


31. CONTRACTOR TO BE QUALIFIED AND RESPONSIBLE - Before the Contract is awarded,
prospective Contractors must satisfy the City that they have the requisite organization, capital, plant,
ability and experience to satisfactorily perform the work under this contract in accordance with the terms
and conditions of the contract and in conformity with the best modern practices and industry standards.


32. COLLUSION BETWEEN BIDDERS - If the City forms a reasonable belief that a prospective
Contractor is interested in more than one proposal for the same item, that is sufficient cause for rejection
of all proposals in which collusion between bidders is suspected.


27.33. AGREEMENT - WHEN TO BE SIGNED - The corporation, firm, or individual to whom the                            Formatted: Bullets and Numbering
contract is awarded will be required by the Director of the Department of Finance to sign the Articles of
Agreement (page 15), prior to the submission of the completed bid package. Failure to sign the Articles


                                                       8                                       Revised 2/2/07
of Agreement will render the bid non-responsive. All other required documents must be signed and
submitted within fifteen (15) days of the bid opening.

28.34. REJECTION OF BIDS - The City reserves the right to reject, for any reason, any or all bids if it        Formatted: Bullets and Numbering
is in the best interest(s) of the City to do so.


35. PAYMENT - It is the intent of the City to pay all invoices resulting from purchases under this
contract in forty-five (45) calendar days from invoicing. The City CANNOT pay any INTEREST
CHARGES or LATE PAYMENT CHARGES. Any inclusion of such charges may disqualify the
proposal from award consideration and/or will be disregarded by the City.


36. AWARD - Award shall be made to the lowest responsible bidder on an item by item or low total
basis as the City determines is in its best interests. Bidders should be mindful that the lowest-priced
bidder may not be the lowest responsible bidder.


37. CITYWIDE PURCHASES - The award of this contract shall be such that any City department
may purchase from it at the prices stipulated. The successful Contractor will be required to follow any or
all Departmental invoicing procedures. Also, the successful Contractor will be required upon request, if
the contract is formulated by the hourly rate and cost plus method, to submit information with its
invoice(s) that will substantiate the charges indicated on the invoice(s) in regard to the contract.


38. NON-EXCLUSIVITY - The City reserves the right at its sole discretion to utilize other contracts
(such as Commonwealth of Pennsylvania or County of Allegheny contracts) for the services or
commodities as described herein. The City also reserves, at its sole discretion, the right to bid separately
any service or commodity that may be included in this contract.

39. NOTICE OF AWARD - Regardless of any notification of award to any prospective Contractor, all
bids remain open and acceptable by the City for sixty (60) days from the bid opening date. Nothing in this
paragraph is to be considered a waiver of the City's rights against a prospective Contractor who fails to
execute a contract once it is awarded.


40. COMPLIANCE WITH PENNSYLVANIA "RIGHT TO KNOW" LAW; SUPERFUND - The
City of Pittsburgh is obligated to comply with the Pennsylvania Worker and Community Right to Know
and Superfund Amendments and Reauthorization Act (“SARA”) Title III laws. Successful Contractors,
where applicable, must submit a Material Safety Data Sheet (“MSDS”) for all chemicals that the City
purchases from this contract.

Submit all Material Safety Data Sheets to:

                      Department of Finance
                      Bureau of Procurement, Fleet and Asset Services
                      Room 502, City-County Building
                       414 Grant Street

                                                     9                                      Revised 2/2/07
                       Pittsburgh, PA 15219

41. PRICE LISTS AND CATALOGUES - When price lists are required for a proposal, price lists are
submitted with the bid for the sole purpose of providing an audit reference for the various items on the
price list and the manufacturer's price for each item. Price list pricing, as the price list and pricing is
stated in the contract, will remain firm for the duration of the contract regardless of manufacturers’ price
list changes that may occur during the term of the contract, unless otherwise agreed in the contract. Any
reference, which may appear on any price list, to any terms and conditions, such as F.O.B. shipping point
or prices subject to change, will not be part of any contract with successful bidders and will be disregarded
by the City of Pittsburgh. Any attempts to enforce such terms and conditions will be considered a
material breach of the contract and may result in termination of the contract. Contractors agree to supply
the using Departments of the City of Pittsburgh with copies of additional catalogues and price lists as
requested.


42. LOCATION OF WORK - Service and commodities may be required or deliverable anywhere in
the City of Pittsburgh. In the case of Allegheny County’s use of this contract services/commodities may
be required or deliverable anywhere in Allegheny County. Prospective Contractors are to understand that
work may be required anywhere in the City of Pittsburgh, and shall bid accordingly.


43. SCOPE OF CONTRACT - This contract will include all necessary repair, maintenance, and minor
extension work as described elsewhere herein, which cannot be properly estimated or planned in advance,
or which may be of any emergency nature. The Director of the Department authorizing the work to be
done under this contract shall be the sole judge of repair or maintenance or minor extension work to be
carried out under this contract, and shall direct same, and the successful Contractor agrees to accept such
decisions as final and binding and further agrees that nothing in this contract binds the City to carry out all
work of this nature under the terms of this contract, but agrees that exceptions may be made and that the
City may enter into other contracts for specific work for which plans and/or specifications are separately
provided.


44. QUANTITY OF ITEMS/WORK CONTINGENT UPON NEEDS - It is hereby agreed that the
City of Pittsburgh does not in any way guarantee or imply the amount of work, services, or commodities
which may be required under this agreement. It is also mutually understood between the parties to this
agreement that needs cannot be forecast. The intent of this proposal, and the subsequently awarded
contract (if any be entered into), is to determine the lowest responsible bidder who will be able, willing,
and ready to furnish proper materials, qualified persons, and/or efficient service(s) as required under this
contract. No liability shall attach to the City for any decision: (a) to limit the work under the contract;
(b) to decline to award the contract; or (c) to decline to order any work to be performed under an awarded
contract.


45. SUPERVISION AND INSPECTION - The Contractor further agrees that the work shall be at all
times under the immediate supervision of the Director, who shall at all times have free access to all parts
of the work and all places where materials for the same are prepared, and shall have every facility made
available for the proper inspection of (a) all materials used in, and (b) workmanship executed for the work
under this contract. It is expressly understood and agreed that the inspection of the work and materials by
the Director will in no way diminish the responsibility of the Contractor, or release him/her from the
                                                      10                                       Revised 2/2/07
Contractor’s obligation to perform and deliver to the City sound and satisfactory work. It is further agreed
that the Contractor shall obey orders of the Director and by all persons employed on the work.


46. WORK UNNECESSARILY DELAYED - Contractor agrees that, if at any time the Director shall
be of the opinion that the work or any part of it is unnecessarily delayed, or that the Contractor is willfully
violating any of the conditions or covenants of this contract, or is executing the contract in bad faith, the
Director shall have the power to notify Contractor to discontinue all or any part of the work under this
contract. Contractor shall then cease work as notified, and will not be entitled to further compensation.
The Director shall have the power to place such and as many persons as s/he may deem necessary, the
same to be employed by contract or otherwise, to work at and complete the work, and to use such
materials as s/he may find upon the work site, or to procure other materials for the completion of the work
and to charge the expense of said labor and materials to the Contractor. Any expense so charged shall be
deducted from and paid by the City, out of such moneys as may then be due or at any time there after may
become due to the Contractor under and by virtue of this agreement. In case such expense shall exceed
the sum which would have been payable under this contract, if Contractor had satisfactorily completed the
work, the Contractor, their executors, administrators, or assigns shall pay the amount of such excess to the
City, on notice of Director of the excess due.


47. FAILURE TO PERFORM CONTRACT - If the contractor fails to perform any of the elements
of the contract, the City shall have the right to purchase such materials or supplies from other sources, and
to charge to the contractor or the contractor’s sureties any and all expenses arising from the necessity of
purchasing materials or supplies, including any excess in price over the prices fixed in the contract.
Contractors must remove rejected deliveries within the time specified on a written notification of rejection
from the Director of the Department of Finance and/or the Controller. Rejected material left longer than
30 days will be deemed abandoned and the City shall have the right to dispose of such rejected materials
as it alone deems appropriate. For perishable foodstuffs, no written notice of rejection will be given; it
will be incumbent on the contractor immediately to remove or replace rejected merchandise on verbal
notice from the City.


48. CONTRACTOR TO SUSTAIN ALL LOSSES - It is agreed that all loss or damage arising out of
the nature of the work to be performed under this contract, or any damages to the work itself, for any
unforeseen obstruction or difficulties which may be encountered in the performance of the work or from
the action of the elements, or from any cause whatsoever, shall be sustained and paid for by the Contractor
until the same shall have been finally accepted and final payment made.


49. CONTRACTOR RESPONSIBLE UNTIL WORK IS COMPLETED - The
Contractor further agrees to assume charge of and be responsible for the entire work until completed and
accepted by final payment; and that s/he will personally supervise the faithful performance of the work,
and that s/he will keep it under Contractor’s exclusive control. In case of absence, the Contractor will
designate a competent representative to continue such supervision of the work uninterrupted, and such
representative shall receive orders and instruction as appropriate from the Director, and enjoy full
authority to execute any such Director’s orders and to supply materials, tools and labor without delay.

50. COMPENSATION - Contractor hereby further agrees that his/her full compensation for furnishing
all the required materials, labor, tools, equipment, etc., for the proper execution and completion of the
                                                      11                                       Revised 2/2/07
whole of the work, and/or service to be performed under this agreement, will be the amount(s), as set forth
in this agreement.

51. TRAVEL TIME - It is understood and agreed that time spent in travel between the Contractor's
shop, or, headquarters and the job site, time spent in travel from job to job, or any other travel time shall
not be included as a direct charge under the terms of this contract. The Contractor shall claim
compensation to be due and payable only for such time Contractor’s employees are actively performing
the work, and no other charge(s) for time will be considered.


52. USE OF TRADE NAMES - The use of a name of a manufacturer, or of any special brand, model
or make in describing an item or the use of detailed descriptive specifications pertinent thereto, does not
restrict bidders to that manufacture or specific article of such detailed descriptive specifications. This
means or method being used is simply to indicate the character or quality of the article desired; but the
article on which bids are submitted must be of such character, quality and design as will serve the
purpose which it is to be used for equally as well as that specified, and must be the equal of the article
described and equally suitable to the needs of the City. If bidding on other than the make, model or brand
specified or such detailed descriptive specifications therefore, the manufacturer’s name and catalogue
reference, together with specifications therefore, must be given or other information given (CLEARLY
STATED ON THE PROPOSAL OR BID SHEET IN EVERY INSTANCE) to enable the Director to
determine its suitability, or otherwise. The City reserves the right, through the Director of the
Department of Finance to be the sole judge in such determinations. WHEN NO REFERENCE IS MADE
BY THE BIDDER TO THE MAKE OR GRADE PROPOSED TO BE FURNISHED, IT IS UNDERSTOOD
THAT THE SPECIFIC ARTICLE NAMED IN THE PROPOSAL OR BID SHEET WILL BE FURNISHED.

53. INDEMNIFICATION - CONTRACTOR - hereby agrees to indemnify, save and hold harmless,
and defend CITY, its officers, agents and employees from and against all liens, charges, claims, demands,
losses costs, judgements liabilities, and damages of every kind and nature whatsoever, including court
costs and attorney’s fees arising by reason of: the performance by CONTRACTOR of any services under
this Agreement; any act, error or omission of CONTRACTOR or of an agent, employee or licensee of
CONTRACTOR or subcontractor of CONTRACTOR; and any breach by CONTRACTOR of any of
the terms conditions or provisions of this Agreement.


54. MONITORING AND EVALUATION - All services provided under this agreement shall be
subject to monitoring and evaluation by City or its authorized representatives. Contractor shall supply
City with written reports on program activity, in a form approved by City, as City may, from time to time,
require. Contractor shall provide City with such additional information and data as may be periodically
required by federal or state authorities, or by City itself. Authorized representatives of City shall have
access to the books and records maintained by Contractor with respect to any services or materials
provided to City pursuant to this Agreement at all reasonable times and for all reasonable purposes,
including, but not limited to, inspecting and copying any books, records, computer disks, memoranda,
checks, correspondence or other relevant documents. All such aforementioned records shall be preserved
by Contractor for a period of three (3) years after the termination of this Agreement.


55. CONTRACTOR THOROUGHLY INFORMED AS TO WORK - Contractor hereby affirms that
s/he has read each and every clause in the advertisement, Information to Prospective Contractors,
specifications and agreements relating to this work and fully understands the meaning of each, and hereby
                                                     12                                      Revised 2/2/07
agrees that s/he will comply with all the terms, covenants and agreements herein set forth; and that s/he
fully understands the character of the work to be performed under this contract.


56. SETTLEMENT OF DISPUTES - It is expressly covenanted and agreed that in the event of a
disagreement or controversy arising between the Contractor and the Director as to the interpretation,
specifications, or proper execution of this contract, or as to settlement thereunder, or in the event any
disagreement, as to any dispute under this contract or the work involved, such dispute shall be brought
immediately to the Director’s attention in writing. The Director shall decide upon the dispute and such
decision shall be final and conclusive, as to all matters in controversy, without exception or appeal, and all
right(s) of action at law, in equity or otherwise, under and by virtue of this contract are hereby expressly
waived.

57. ASSIGNMENT; SUBCONTRACTING - Contractor shall not assign this contract or any right to
monies to be paid hereunder without the written consent of City. None of the services covered by this
contract shall be subcontracted without the prior written approval of City. It is further agreed that no
subcontract, if consented to, shall under any circumstances relieve the Contractor of any liabilities and
obligations under this Contract, and should any subcontractor fail to perform the work undertaken in a
satisfactory manner, such subcontract must be terminated immediately and ended by the Contractor upon
notice of the Director so to do.


58. HOME RULE CHARTER: LIABILITY OF CITY - This contract is subject to the provisions of
the Pittsburgh Home Rule Charter; and the liability of CITY thereunder is limited to amounts authorized
by Resolutions of Pittsburgh City Council.


59. PREVAILING WAGE ORDINANCE - The Contractor agrees that section 161.16(e) of the
PITTSBURGH CODE OF ORDINANCES, stating that the Contractor shall pay at least the applicable prevailing
wages as shall have been determined by the Secretary of Labor and Industry to the workers employed in
the performance of any contract for public work subject to the Pennsylvania Prevailing Wage Act
approved August 15, 1961 (Act No. 442), as amended August 9, 1963 (Act No. 342), and the regulations
issued pursuant thereto, and all supplements and amendments thereto, shall be made a part of this contract
as fully as if attached hereto, and that s/he will comply in all respects with the provisions thereof, insofar
as the same affects this contract.

 60.     ANTI-SWEATSHOP PROVISIONS - Contractor will be required to submit an executed
statement of compliance with Pittsburgh Code § 161.02(b)(4), which certifies that nothing has come to its
attention that would lead it to believe that any of the goods/products provided herein were made under
sweatshop conditions. Goods/products are NOT made under sweatshop conditions if all of the conditions
listed in section 161.02(e) of the Pittsburgh Code apply in the manufacturing facility in which the
goods/products are made.
       If the City is presented with information that would lead the City to reasonably believe that the
Contractor or its suppliers may be obtaining goods or products for sale, re-sale, lease or rental to the City
that where made under sweatshop condition, upon request of the City, Contractor shall disclose
information, data and materials reflecting Contractor’s practices as they pertain to the procurement and
manufacturing of goods/products in compliance with the Anti-sweatshop provisions of Pittsburgh Code
Section 160.02.

                                                     13                                       Revised 2/2/07
61. WORKERS COMPENSATION - Contractor hereby agrees to perform the work described in this
contract in accordance with the Articles of Agreement, and further certifies that it has accepted the
provisions of the Worker's Compensation and Occupational Disease Acts, as amended and supplemented,
insofar as the work covered by this contract is concerned, and that it has insured its liability thereunder in
accordance with the terms of the said Acts, as evidenced by the certificate of insurance it has caused to be
attached hereto, or will file with the DIRECTOR OF THE DEPARTMENT OF FINANCE, before the
execution of this contract, a certificate of exemption form for insurance from the Bureau of Workmen’s
Compensation of the Department of Labor and Industry.


62. COMPLIANCE WITH LAWS - Contractor shall fully obey and comply with all laws, ordinances,
resolutions, and administrative regulations, which are or should be applicable to any work performed
under this contract.


63. GOVERNING LAW - The contract that is formed subject to these articles of Agreement will be
construed and interpreted in accordance with the laws of the Commonwealth of Pennsylvania.


64. DEBARMENT - Contractor warrants that it is not prohibited from entering into this Contract with
the City by reason of disqualification under subsection (b) of Section 161.22 of the Pittsburgh Code. An
affidavit certifying compliance with this Section is attached hereto as an Exhibit and incorporated into and
made a part of this contract.


65. STATEMENT OF AFFILIATIONS - Contractor hereby files a Statement of Affiliations with the
City, attached hereto as an Exhibit, in compliance with Section 197.08(c) of the Pittsburgh Code.


66. TERMINATION - City may terminate this contract at any time, without cause or liability, by giving
Contractor thirty (30) days advance written notice of its intention to terminate.


67. OPTION TO EXTEND - the City of Pittsburgh, Department of Finance, in cooperation with the
successful contractor(s) in regard to this contract, reserves the right to extend this contract for up to 60
days after the indicated expiration date as described in this contract. This mechanism would be utilized in
the event that a lapse in the current contract occurs before a new contract can be established for the goods
or services indicated on the contract. When applicable, an extension notice will be issued defining the
exact extension of the contract; all other terms and conditions of the extended contract will remain in full
force and effect.




                                                     14                                       Revised 2/2/07
It is agreed by the parties hereto that there is no other consideration, favors, promises, or interest
passing between the parties other than what is expressly stated in this contract.


 IN WITNESS WHEREOF, this contract is signed this ____ day of              , 20____.

 CONTRACTOR:




 SECRETARY - TREASURER               PRESIDENT - VICE PRESIDENT (SEAL)



 CITY OF PITTSBURGH:                 PROPOSAL N0.        !72-07



 ______________________________ ____________________________________
 PROCUREMENT SERVICES            DIRECTOR, DEPARTMENT OF FINANCE
 COORDINATOR

 Examined By:                             Contract Approved As To Form:


 _____________________________            ____________________________________
 ASSISTANT CITY SOLICITOR                   CITY SOLICITOR


   COUNTERSIGNED BY CONTROLLER’S OFFICE and executed this
   ____ day of , 20 :




                                                   15                                    Revised 2/2/07
                                 CITY OF PITTSBURGH

                              BUREAU OF PROCUREMENT

                              VENDOR QUESTIONNAIRE

                                 PROPOSAL # B-172-07

PLEASE COMPLETE THE FOLLOWING COMPANY INFORMATION:

COMPANY NAME: _____________________________________
ADDRESS:     _____________________________________
             _____________________________________
             _____________________________________
CONTACT PERSON: ___________________________________
PHONE NUMBER: _____________________________________

1. MY COMPANY CANNOT BID ON THIS PROPOSAL DUE TO THE FOLLOWING REASON(S):

 A. CANNOT SUPPLY GOODS/SERVICES AS SPECIFIED.                     YES NO

 B. CANNOT HOLD PRICES FIRM FOR THE SPECIFIED CONTRACT PERIOD.     YES NO

 C. BID SPECIFICATIONS ARE TOO VAGUE                               YES NO

 D. OTHER _____________________________________
          _____________________________________
          _____________________________________

2. MY COMPANY CHOOSES NOT TO BID ON THIS PROPOSAL DUE TO THE FOLLOWING
   REASON(S):

 A. HAVE HAD UNFAVORABLE EXPERIENCE WITH THE CITY IN THE PAST.      YES NO

 B. DOING BUSINESS WITH THE CITY IS NOT PROFITABLE.                 YES NO

 C. THE CITY DOES NOT PAY IN A TIMELY MANNER.                       YES NO

 D. OTHER _____________________________________
          _____________________________________
          _____________________________________

3. PLEASE ELIMINATE MY COMPANY FROM THIS PROPOSAL'S MAILING LIST
  ONLY.                                                             YES NO

4. IF YOU HAVE ANY OTHER COMMENTS YOU MAY LIST THEM BELOW:
           _____________________________________
           _____________________________________
           _____________________________________
                      CITY OF PITTSBURGH MBE/WBE SOLICITATION AND COMMITMENT FORM
                 PROPOSAL NO.
                                                     DATE:

     COMPANY NAME:


      ADDRESS:


     CITY, STATE AND ZIP CODE


     TELEPHONE: BUSINESS AND EMERGENCY




X    NUMBER AND E-MAIL ADDRESS



    FOR ASSISTANCE CALL THE OFFICE OF BUSINESS       FAILURE TO COMPLETE FORM MAY BE SUFFICIENT
    AND EMPLOYMENT OPPORTUNITIES AT                  CAUSE FOR BID REJECTION.
    412-255-8804

                  PLEASE LIST ALL MBE/WBE BUSINESSES SOLICITED
     NAME                           ADDRESS      PHONE           FAX NO.   E-MAIL      MBE OR WBE



                                                                                      EST $        EST %

                                                                                      ________    _________



                                                                                      EST $        EST %

                                                                                      _________    _________


                                                                                      EST $        EST %


                                                                                      ________    _________


                                                                                      EST $         EST %

                                                                                      ________    _________

    MBE/WBE HISTORY              CONTRACT NO.    DESCRIPTION               MBE USED              WBE USED
          CITY OF PITTSBURGH MBE/WBE SOLICITATION AND COMMITMENT FORM- WAIVER REQUEST

       COMPANY NAME:

       ADDRESS:

       CITY AND STATE

       TELEPHONE     FAX NUMBER E-MAIL
RESS

                   PLEASE EXPLAIN IN DETAIL WHY A WAIVER IS REQUESTED .




         CITY OF PITTSBURGH MBE/WBE SOLICITATION AND COMMITMENT FORM-TRADES
   NAME                 ADDRESS       PHONE       FAX NO.         CHECK      WORK
                                                                  MM         PERFORMED________________________________
                                                                  MF         EST. PAYMENT ________________________
                                                                  NMF
                                                                             PAYMENT % OF
                                                                             CONTRACT________________________
                                                                             DATE S TARTED______________________

                                                                  CHECK      WORK
   NAME                 ADDRESS       PHONE        FAX NO.        MM         PERFORMED________________________________
                                                                  MF         EST.
                                                                             PAYMENT________________________________
                                                                  NMF
                                                                             PAYMENT % OF
                                                                             CONTRACT_________________________
                                                                             DATE STARTED_____________________

  NAME                  ADDRESS       PHONE       FAX NO.         CHECK      WORK
                                                                             PERFORMED______________________________________
                                                                  MM
                                                                  MF         EST. PAYMENT____________________________________
                                                                  NMF
                                                                             PAYMENT % OF CONTRACT________________________

                                                                             DATE STARTED___________________________________



   NAME                 ADDRESS       PHONE        FAX NO.      CHECK        WORK
                                                                             PERFORMED______________________________________
                                                                MM
                                                                MF           EST. PAYMENT___________________________________
                                                                NMF
                                                                             PAYEMENT % OF CONTRACT ______________________

                                                                             DATE STARTED__________________________________



 I HEREBY ATTEST THAT ALL THE ABOVE FORMS HAVE BEEN FILLED OUT TO THE BEST OF MY KNOWLEDGE AND I
 ACK NOWLEDGE THAT THE DOCUMENTS SUBMITTED ARE THE MBE/WBE PARTICIPATION PLAN AS REQUIRED BY
 THE CITY OF PITTSBURGH. (TYPE NAME AND SS NO.)

  SIGNED:      _______________________________________________ DATE:____________________________________
COMMONWEALTH OR STATE OF
_______________________________          )
                                         )      SS:
COUNTY OF ___________________            )


                                AFFIDAVIT OF CONTRACTOR
                             UNDER PITTSBURGH CODE §161.22 (f)


       BEFORE ME, the undersigned authority, personally appeared

     _________________________ who, being duly sworn according to law,

     and under penalty of perjury, deposes and says that neither (s)he nor,

     to the best of his/her actual, knowledge, information or belief, the

     company, corporation, partnership ("Contractor"), or any affiliated

     individual is prohibited from entering a bid or participating in a CITY

     of Pittsburgh contract by reason of disqualification as set forth at

     Pittsburgh Code §161.22 (b).


                      _____________________________
                                       Name:
                       Title:

     SWORN TO and subscribed

     before me this __________day

     of ______________, 20 ____.

     ____________________________
     Notary Public
          (SEAL)
                      DEPARTMENT OF FINANCE
             REGULATIONS AGAINST SWEATSHOP CONDITIONS
    WHEREAS, pursuant to Pittsburgh Code § 161.02, contracts are to be awarded, with certain exceptions, to the lowest
responsible bidder; and

   WHEREAS, the term “lowest responsible bidder” has been amended to include a requirement that the bidder has not
obtained any good or products that are to be offered for sale, lease, rental or consignment to the City, which were made under
sweatshop conditions; and

    WHEREAS, the City is committed to rejecting any proposal that clearly violates these standards, thereby requiring the
following certification in order to execute any contracts for goods, products or services that may involve the incidental
provision of goods/products for sale or loan; and

   WHEREAS, the City is further committed to ensuring that all City contractors continue to adhere to the City’s Anti-
sweatshop policies throughout the duration of their contract(s) with the City.

         The undersigned officer/proprietor of the below contractor hereby certifies that nothing has come to his/her attention
that would lead him/her to believe that any of the goods/products provided herein were made or provided under sweatshop
conditions. Good/products are NOT made under sweatshop conditions if all of the conditions set forth in § 161.02(e) of the
Pittsburgh Code are applicable in the manufacturing facility in which the goods/products are made.

         If it is discovered subsequent to the execution of this contract that any firms that the undersigned contractor may use to
provide the goods/products herein no longer adhere to these requirements, the undersigned contractor will immediately notify
the City of Pittsburgh (the “City”). The City, at its sole discretion, may require the contractor to replace those portions of the
contract which fail to meet the requirements of the Code.

WITNESS/ ATTEST:


                  ___________________                                                       ________________
Signature of officer/proprietor                                       Signature of witness/corporate secretary

                 ___________________                                                      ________________
Print/type name above                                                 Print/type name above

                                                                      __________________________________
Title of corporate officers/proprietor                                Title of corporate officers/proprietor
                                             STATEMENT OF AFFILIATIONS
                                                     Exhibit "1"


1.
        Name of Contractor




        Office Address and Phone Number


2. List your qualifications and experience for performance of the contract




3.      Please give a brief description of any contractual or business relationships you have had with the City within the past
        three years. Please include the dollar value of the contract or business relationship.




4.      Please identify the contractor's principals, including the names and addresses of all owners or partners or shareholders
        and officers, or, if the contractor is a public corporation, the officers, the members of the board of directors, and
        shareholders holding-more than three (3) percent of the corporate stock




        Additional pages may be attached to complete the information herein requested.
ADDITIONAL PAPERWORK NECESSARY
FOR THIS PROPOSAL IS AVAILABLE IN
THE PROCUREMENT BUREAU ROOM 502
CITY COUNTY BUILDING, OR BY
CONTACTING PURCHASING AGENT,
PATRICK RODGERS AT 412-255-2483.

				
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