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PS’SOFT ASSET MANAGEMENT DATASHEET
Simplifying IT Asset Management
Organizations are becoming ever more dependent on technology
to create business advantage and to meet their business goals.
This increasing dependency continues to drive the demand for
mission critical IT products and services. In fact, companies today
spend on average one third of their overall corporate budget
on supporting the current IT infrastructure and to develop an
IT competitive edge. While huge amounts of money are being
invested in IT, few companies can answer fundamental questions
about these IT investments:
• What hardware and software is in our environment and is it
adhering to corporate standards?
• Where are my PCs, servers, and other mobile business
equipment located?
• How does the move of equipment from one tax jurisdiction
to another affect my budget?
• Can I account and report all IT spending in compliance with
regulatory statutes? A Best-Of-Breed Solution
• Are our assets being fully utilized? PS’Soft Asset Management is designed to support industry best
practices out-of-the-box. It is capable of delivering significant
• Can we reconcile both our desktop and server software
business value as these best practices are adopted and followed.
installations with entitlements and purchase orders?
However, each organization is unique and your processes
• Are we losing money on unnecessary auto-renewals of our may be slightly different. Thanks to its total adaptability to your
hardware leases? enterprise’s environment, PS’Soft Asset Management can be
• Can I effectively charge back internal department or customers easily configured to support your current business processes
for services provided? and allows these to be honed over time to achieve optimal
performance. PS’Soft’s out-of-the-box best practices and
• Am I paying maintenance on assets that are no longer used
adaptability helps you to:
or are already covered under warranty?
• Do I have the information necessary to effectively negotiate
vendor contracts?
Benefits
• Are our vendors performing to contracted service level
agreements and if not can we account for it? • Manage warranty, service, procurement, and
• Can I automate my IT asset business processes and save
maintenance contracts for efficient renewals
capital and labor costs?
and penalty avoidance
• How can I increase our infrastructure capacity while maintaining • Manage reoccurring contract payments and
our current total cost of operation? allocate cost to supported assets or services
• Do I know purchasing volume and performance levels when • Eliminate continued payment on maintenance
I negotiate vendor contracts? contracts for assets no longer in use or non-
• How can I reduce the total cost of operating my infrastructure? critical to the operation
PS’Soft Asset Management is a straight forward and proven • Ensure lease or capital asset tax payments are
solution that gives organizations the information necessary not made on returned or retired assets
to comprehensively manage their IT hardware and software
assets through their full life cycle. PS’Soft Asset Management • Eliminate over spending by redeploying
encompasses the technical, operational, financial and underutilized hardware and software
organizational dimensions of IT assets providing meaningful • Reduced over purchasing due to lack of
data for timely and effective business decisions. PS’Soft Asset visibility into global excess stock and parts
Management leverages current enterprise investments and allows
you to implement IT Asset Management best practices along a • Apply consistent practices to monitor and track
defined roadmap aligned with your level. physical and logical changes via business
process automation
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PS’SOFT ASSET MANAGEMENT DATASHEET
• Document and build automated business processes that are • Eliminate exposure to the financial penalties associated with
integrated with your current infrastructure non-compliant software
• Build and manage a comprehensive inventory; both physical • Automatically reconcile purchased licenses against actual
and logical (such as services) software allocation, deployment and usage
• Manage the total asset life cycle from standards management • Optimize software license usage through re-harvesting and
and requisition through retirement. management of maintenance contracts
• Reduce Total Cost of Ownership through advanced financial
and contract management Key Capabilities
• Better anticipate future requirements and respond to trends vs. • An open, adaptable, single database architecture easily
react to events integrates with and leverages existing infrastructure investments
PS’Soft’s integrated asset repository includes a catalog of such as software systems for automatic discovery of inventory
products with brand, model, detailed configuration, supplier, price, automated software distribution, configuration management,
and depreciation data; license control for off-the-shelf and custom software license metering, ERP, etc.
software; directory of suppliers with the contracts, products and • A web portal unifies access to enterprise IT asset and service
services provided, and organizational and geographical hierarchy management applications, information and processes into a
management for all managed assets. A comprehensive, user coherent, role-based portal experience
configurable audit trail capability tracks all changes to the PS’Soft
asset inventory whether those changes are manual or automated. • Proven scalability for organizations of all sizes from the mid-size
enterprise to large multi-site, global organizations with 200,000+
assets
Drive Down Costs with a Service Catalog • In addition to the ability to integrate with any ODBC
To effectively manage assets at the beginning of the asset compliant Software Management Solution, PS’Soft provides
lifecycle, PS’Soft Asset Management optionally includes a tight integration with Microsoft® SMS and System Center
capabilities that enable end-users to request corporate-approved Configuration Manager (SCCM) ensuring a complete inventory
standard IT hardware, software and services from an on-line of desktop and server assets
catalog with a very intuitive on-line shopping like experience. • Highly configurable to your unique business processes,
Once submitted, request processing is automated using PS’Soft’s the PS’Soft solution is flexible enough to adapt as your
innovative Business Process Management (BPM) solution. The organization’s requirements evolve over time
PS’Soft solution supports industry standard best practices such
as ITIL (Information Technology Infrastructure Library) and
provides the flexibility to alter those processes to meet your A Quick Return on Investment
unique business needs. The value of IT asset management lies in its ability to optimize
the use of IT assets and streamline IT asset management
Manage Procurement and Chargeback processes. PS’Soft Asset Management provides transparency
to data and processes to enable you to make informed decisions
PS’Soft provides an optional set of capabilities for management that are aligned with your business objectives in a timely,
of the procurement lifecycle. The IT asset life cycle starts at proactive manner.
defining your company standards, documenting them and
formalizing a standards catalog. PS’Soft provides the ability to
manage the standards and further granulate which standard About PS’Soft
catalog items are published as available to request by end users. PS’Soft is a global provider of business-oriented Asset
PS’Soft provides an intuitive self-service experience much like Management, Service Management and Software License
popular on-line shopping site systems. PS’Soft helps IT formalize Compliance solutions. With over fifteen years experience
and enforce a company’s acquisition policies reflecting technical, and thousands of successful deployments, PS’Soft guides
financial and operational objectives. In addition, the PS’Soft organizations to develop sound asset and service management
solution includes a rule-based cost allocation model that provides processes—whether based on ITIL, other industry standards
the ability to chargeback either internal or external customers for or an organization’s unique process requirements. Unlike complex
the assets and services they use or consume. This provides the frameworks, PS’Soft’s suite of scalable applications is adaptable,
vehicle for IT to move from a pure expense cost center to a cost provides quick time to value and easily integrates with an
distribution model. existing IT infrastructure. For more information about PS’Soft and
its suite of products and services, please visit www.pssoft.com.
Manage Software Assets
PS’Soft Asset Management works in concert with the PS’Soft
License Compliance solution and gives you the power to
proactively manage your software assets and license compliance
efforts in order to:
All products and company names are registered trademarks or designs. Non-binding document. Information may be subject to change without notice. Reproduction prohibited. 9/2007
PS’Soft | 411 Borel Avenue, Suite 310 | San Mateo, CA 94402, USA �����������
phone 650-292-7900 • fax 650-525-0563 • e-mail pssoft.us@pssoft.com
www.pssoft.com
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