Asset Management City of Saco, Maine GIS-based asset management system manages roadway, sewer, and stormwater infrastructure W oodard & Curran worked with Our team work- the City of Saco, Maine to de- ed with Saco to ac- PROJECT AWARDS velop and implement a Geo- quire and organize graphic Information Systems (GIS)-based as- infrastructure related set management system—a solution that asset information and meets Governmental Accounting Standards procure a GIS-cen- Board (GASB) Statement 34 requirements tric asset management and provides the City with a comprehensive software program, asset inventory, inspection, and management Azteca Systems’ system for all its roadway, sewer, and storm- Cityworks, to meet The use of hand- water infrastructure assets. GASB 34 require- held devices opti- ments under the mizes data entry. 2003 SPECIAL ACHIEVEMENT IN GIS GASB 34 accounting standards Board’s Modified Ap- ESRI Award Winner GASB 34 requires that State and local gov- proach. ernments report on the value of infrastruc- ture assets including roads, bridges, water and Asset management system sewer facilities, and dams. Governments are manages sewer and required to report on the value of assets both stormwater data The City received the prospectively and retroactively. The asset management system serves 2002 COMPREHENSIVE many roles, including maintaining ANNUAL FINANCIAL and organizing sewer and stormwa- REPORT AWARD ter asset information including the charac- (CAFRA) from the teristics of the asset (e.g., pavement type, pipe Government Finance size) and condition information; automated Officers Association for meeting work order generation and scheduling; and GASB 34 and Generally reporting maintenance and repair costs. Accepted Accounting Practices (GAAP). Automated field inventories and inspections fill data gaps Though our team took advantage of existing inventory and inspection data, it was neces- sary to conduct field investigations to fill in the gaps. Using hand held computers (e.g., Compaq iPAQ hand-held devices) informa- tion was gathered recording the characteris- tics and conditions of all sewer and drainage features in the City. By using these hand- held devices, field data collection costs were Gathering infrastructure data using a reduced by 20 percent. Global Positioning System is part of an effective infrastructure management system. City of Saco, Maine GIS database manages maps An ArcGIS geodatabase was developed of all roads, sewers, and drainage networks us- ing a combination of existing Computer Aided Design (CAD) files and Global Posi- tioning Systems (GPS), which is directly PROJECT GOALS linked to the asset management system. This ACCOMPLISHED enables the City to visualize the patterns of roadway, sewer, and drainage features that GIS-based Asset meet certain criteria. When planning for Management system roadway improvements, City personnel can A GIS database linked to the asset PROACTIVELY MET use the linkage to map roadways that need management system manages mapping. GASB 34 reporting immediate improvement. requirements. Proactive approach assures Database MANAGES ASSET compliance CHARACTERISTICS and By implementing its system months ahead of conditions, and automates maintenance and reporting the June 1, 2002 deadline, Saco instituted a activities. proactive approach that assured compliance by the required date. The City received a Data gathering and asset bond rating upgrade resulting in a $2 mil- inventories and inspections lion savings to City residents over 20 years. ENSURE COMPREHENSIVE The City was one of the first four communi- INFORMATION is compiled. ties in New England and 70 communities in the U.S. to achieve GASB 34 compliance. GIS database is LINKED TO ASSET MANAGEMENT SYSTEM to provide a mapping dimension. OFFICE LOCATIONS Maine ❚ 1-800-426-4262 Massachusetts ❚ 1-800-446-5518 New Hampshire ❚ 1-888-611-7272 Connecticut ❚ 1-888-265-8969 Florida ❚ 1-800-426-4262 Operational offices across the U.S.
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