Workplace Self-Assessment Sheet Name of Legal name of workplace workplace Address Activities of workplace Name of person completing self-assessment Telephone ( ) Mobile ( ) Fax ( ) Email Number of employees in workplace /on site Number of volunteers in workplace/on site (max) Length of time in business Date self-assessment completed ___ / ___ / ___ Employment Life Cycle Hiring staff Yes Maybe No We have an agreed process for hiring people We usually have lots of applicants to choose from We sometimes hire the wrong person Some people leave us after less than 6 months A guide to hiring staff would be useful We would like to talk to someone about hiring staff Employment agreements Yes Maybe No We understand the minimum entitlements under the following Acts: - Minimum Wage Act 1983 - Wages Protection Act 1983 - Holidays Act 2003 - Parental Leave and Employment - Training Wage Act (??) Protection Act 1987 We always make our offers in writing Any subsequent changes to terms and conditions are also put in writing People have taken personal grievances over their terms and conditions A tool for building an employment agreement, which meets minimum requirements, would be useful Information on terms and conditions others are offering would be useful We need to talk to someone about minimum terms and conditions Payroll/leave Yes Maybe No We have a payroll/leave recording system We keep wage and time records for each employee People have lodged formal complaints in relation to payment of wages and holiday pay We need to talk to someone about keeping wage and time records Induction Yes Maybe No We have an induction process for new employees All staff get basic training to do the job safely We have written information about the organisation that we give people New staff take a while to learn the ropes Information on induction procedures would be useful Health and safety Yes Maybe No We regularly identify hazards using an agreed process Our health and safety policies are written down We report accidents, injuries, and near misses to management We have employees who are trained in health and safety matters Our employees participate in discussions with management on health and safety issues We have had accidents/injuries/near misses/stress/OOS claims We have been issued with a hazard notice in relation to an unsafe machine or process People have taken personal grievances over health and safety We need information on how health and safety legislation affects our business We need to talk to someone about putting in health and safety policies/systems We need to talk to someone about employee participation in health and safety systems Workplace relationships Yes Maybe No Everyone understands where they fit in the organisational structure People feel confident to raise issues or problems and to ask questions Issues are investigated /questions answered promptly People take part in discussions/are involved in decision-making Employees and managers listen to each other We write up important decisions (eg. policy changes) and tell people who are affected There is some tension in the workplace Petty matters seem to get escalated There is quite a bit of unexplained sickness and other absence People are feeling demotivated People are not working as a team Information about dealing with people in good faith would be useful We need to talk to someone about our workplace relationships Use of workplace resources Yes Maybe No We allow some private use of equipment (mobile phones/cars/computers/gear etc.) Our policy on what is safe and acceptable use is written down We have had instances of misuse of workplace resources/equipment People have taken personal grievances over their alleged misuse of workplace resources/equipment Information about appropriate policy would be useful Managing performance Yes Maybe No People know what is expected and how this contributes to organisational goals These expectations are written down (e.g. in a job description or performance agreement) People get regular feedback on their performance People get appropriate “top-up” training when their performance indicates it is needed We budget for pay increases for improved competence/performance People understand the linkage between their pay and their performance We have had instances of performance problems People have taken personal grievances over management of their performance/reward Information about managing performance would be useful We need to talk to someone about performance management Attitudes and behaviour Yes Maybe No We believe we deal with our people in good faith Our expectation about peoples attitudes/behaviour in our workplace is written down Our harassment investigation/resolution process is written down Our disciplinary process is written down People know what behaviour will give rise to a corresponding disciplinary action We have had instances of dishonesty/disrespect/sexual harassment etc. We have used the disciplinary process People have taken personal grievances over their alleged attitude/behaviour Information on good faith would be useful Information on a code of conduct would be useful Information on solving employment relationship problems would be useful Staff retention Yes Maybe No Our staff turnover is higher than we would like A lot of our people leave as soon as they are trained We talk to people about why they are leaving in case there are lessons for us We need to talk to someone about our staff turnover Unions and collective bargaining Yes Maybe No We understand the right of unions to come into our workplace and talk to people We understand the importance of bargaining in good faith (individually or collectively) Information on good faith bargaining would be useful Information about unions would be useful We would like to talk to someone about unions and bargaining If you have ticked boxes which indicate a need for further information go to: www.ers.dol.govt.nz for information about employment relations issues; or www.osh.dol.govt.nz for information about workplace health and safety issues or www.workinfo govt.nz If you cannot find exactly what you are looking for, or wish to talk to someone about a specific issue phone us at 0800 800 863 (employment relations) 0800 20 90 20 (health and safety) or email us at email@example.com .
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