Workplace Self-Assessment Sheet by oas1s

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									                        Workplace Self-Assessment Sheet

 Name of                                                 Legal name of
 workplace                                               workplace


 Address                                                  Activities
 of
 workplace


 Name of person completing self-assessment                                      Telephone     (    )

 Mobile    (    )                 Fax     (   )                    Email

 Number of employees in workplace /on site                Number of volunteers in workplace/on site (max)

 Length of time in business                               Date self-assessment completed           ___ / ___ / ___

Employment Life Cycle
Hiring staff                                                                            Yes       Maybe      No
We have an agreed process for hiring people
We usually have lots of applicants to choose from
We sometimes hire the wrong person
Some people leave us after less than 6 months
A guide to hiring staff would be useful
We would like to talk to someone about hiring staff

Employment agreements                                                                   Yes       Maybe      No
We understand the minimum entitlements under the following Acts:
- Minimum Wage Act 1983                  - Wages Protection Act 1983
- Holidays Act 2003                      - Parental Leave and Employment
- Training Wage Act (??)                      Protection Act 1987
We always make our offers in writing
Any subsequent changes to terms and conditions are also put in writing
People have taken personal grievances over their terms and conditions
A tool for building an employment agreement, which meets minimum requirements,
would be useful
Information on terms and conditions others are offering would be useful
We need to talk to someone about minimum terms and conditions
Payroll/leave                                                                      Yes   Maybe   No
We have a payroll/leave recording system
We keep wage and time records for each employee
People have lodged formal complaints in relation to payment of wages and holiday
pay
We need to talk to someone about keeping wage and time records

Induction                                                                          Yes   Maybe   No
We have an induction process for new employees
All staff get basic training to do the job safely
We have written information about the organisation that we give people
New staff take a while to learn the ropes
Information on induction procedures would be useful

Health and safety                                                                  Yes   Maybe   No
We regularly identify hazards using an agreed process
Our health and safety policies are written down
We report accidents, injuries, and near misses to management
We have employees who are trained in health and safety matters
Our employees participate in discussions with management on health and safety
issues
We have had accidents/injuries/near misses/stress/OOS claims
We have been issued with a hazard notice in relation to an unsafe machine or
process
People have taken personal grievances over health and safety
We need information on how health and safety legislation affects our business
We need to talk to someone about putting in health and safety policies/systems
We need to talk to someone about employee participation in health and safety
systems
Workplace relationships                                                                  Yes   Maybe   No
Everyone understands where they fit in the organisational structure
People feel confident to raise issues or problems and to ask questions
Issues are investigated /questions answered promptly
People take part in discussions/are involved in decision-making
Employees and managers listen to each other
We write up important decisions (eg. policy changes) and tell people who are affected
There is some tension in the workplace
Petty matters seem to get escalated
There is quite a bit of unexplained sickness and other absence
People are feeling demotivated
People are not working as a team
Information about dealing with people in good faith would be useful
We need to talk to someone about our workplace relationships

Use of workplace resources                                                               Yes   Maybe   No
We allow some private use of equipment (mobile phones/cars/computers/gear etc.)
Our policy on what is safe and acceptable use is written down
We have had instances of misuse of workplace resources/equipment
People have taken personal grievances over their alleged misuse of workplace
resources/equipment
Information about appropriate policy would be useful

Managing performance                                                                     Yes   Maybe   No
People know what is expected and how this contributes to organisational goals
These expectations are written down (e.g. in a job description or performance
agreement)
People get regular feedback on their performance
People get appropriate “top-up” training when their performance indicates it is needed
We budget for pay increases for improved competence/performance
People understand the linkage between their pay and their performance
We have had instances of performance problems
People have taken personal grievances over management of their performance/reward
Information about managing performance would be useful
We need to talk to someone about performance management
Attitudes and behaviour                                                                   Yes   Maybe   No
We believe we deal with our people in good faith
Our expectation about peoples attitudes/behaviour in our workplace is written down
Our harassment investigation/resolution process is written down
Our disciplinary process is written down
People know what behaviour will give rise to a corresponding disciplinary action
We have had instances of dishonesty/disrespect/sexual harassment etc.
We have used the disciplinary process
People have taken personal grievances over their alleged attitude/behaviour
Information on good faith would be useful
Information on a code of conduct would be useful
Information on solving employment relationship problems would be useful

Staff retention                                                                           Yes   Maybe   No
Our staff turnover is higher than we would like
A lot of our people leave as soon as they are trained
We talk to people about why they are leaving in case there are lessons for us
We need to talk to someone about our staff turnover

Unions and collective bargaining                                                          Yes   Maybe   No
We understand the right of unions to come into our workplace and talk to people
We understand the importance of bargaining in good faith (individually or collectively)
Information on good faith bargaining would be useful
Information about unions would be useful
We would like to talk to someone about unions and bargaining


If you have ticked boxes which indicate a need for further information go to:
www.ers.dol.govt.nz for information about employment relations issues; or
www.osh.dol.govt.nz for information about workplace health and safety issues or
www.workinfo govt.nz

If you cannot find exactly what you are looking for, or wish to talk to
someone about a specific issue phone us at
0800 800 863 (employment relations)
0800 20 90 20 (health and safety)

or

email us at workplaceinfo@dol.govt.nz                                                     .

								
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