SECTION 1: INTRODUCTION
PILCH is a leading Victorian, not-for-profit organisation in the legal sector, which is committed to furthering the
public interest, improving access to justice and protecting human rights by facilitating the provision of pro bono
legal services and undertaking law reform, policy work and legal education.
In carrying out its mission, PILCH specifically seeks to address disadvantage and marginalisation in the
community, effect structural change to address injustice, to foster a strong pro bono culture in Victoria and to
increase the pro bono capacity of the legal profession.
PILCH is committed to the following values:
• providing a responsive, effective and professional service to its members and the community
• acting with integrity and fairness at all times
• treating all people equally and with dignity and respect
• innovation and creativity in pro bono
PILCH delivers pro bono legal services through five schemes: the Public Interest Law Scheme, the Homeless
Persons’ Legal Clinic, PILCH Connect – a service for Community Organisations, the Law Institute of Victoria
Legal Assistance Scheme and the Victorian Bar Legal Assistance Scheme.
PILCH is an innovative collaboration of private law firms, corporate legal departments, the Victorian Bar, the Law
Institute of Victoria, community legal centres, and university law schools.
PILCH is co-located with the Human Rights Law Resource Centre, which is also a not-for-profit organisation.
The HRLRC aims to promote human rights in Victoria and Australia, particularly the human rights of people that
are disadvantaged or living in poverty, through the practice of law. The HRLRC also aims to support and
enhance the capacity of the legal profession, judiciary, government and community sector to develop Australian
law and policy consistently with international human rights standards.
SECTION 2: POSITION DESCRIPTION
Job Title: Administrative Assistant
Purpose: The Administrative Assistant provides essential administrative
support to the staff of PILCH and the HRLRC.
Position in organisation: The Administrative Assistant is employed by PILCH and is
accountable to the PILCH Executive Director and the PILCH
Terms: • The salary is $40,000 per annum plus statutory
• The ordinary hours of work are 37.5 per week. Office hours
are 9 am to 5.30 pm Monday to Friday (with one hour for
• The entitlement to annual leave is 4 weeks paid for each
completed year of service.
• Appointment will be subject to satisfactory completion of a 3
month probationary period.
Job location: The position is office based. PILCH is located at Level 1, 550
Lonsdale Street, Melbourne Vic 3000.
Duties and Responsibilities:
• Assist with handling of incoming calls and reception of visitors to the PILCH office.
• Ensure collection and delivery of incoming mail.
• Order and maintain adequate stock of stationery, postage and staff amenities.
• Assist the Office Coordinator with maintenance of office equipment.
• Develop and maintain the office filing and archiving systems.
• Assist other staff with organising and running a range of events.
• Prepare and circulate minutes of PILCH staff meetings.
• Resource the PILCH Board and its Sub-Committees, including preparation of meeting agendas and
• Provide secretarial support to the PILCH Executive Director.
• Assist the Bookkeeper and Office Coordinator with financial duties including banking, credit card
processing and petty cash.
• Oversee the maintenance and updating of the PILCH contacts database.
• Assist with the induction of law student volunteers, secondees and employees,
• Assist with the supervision of volunteers’ administrative work.
• Maintain a register of PILCH members and supporters.
• Assist with the preparation of correspondence and information packages about PILCH for prospective
members, clients and other stakeholders.
SECTION 3: SELECTION CRITERIA
• Proficiency in Microsoft Office, and in particular Essential
Word, Excel and Access
• Experience in providing high level administrative Essential
• Experience working in a legal environment Desirable
Knowledge, skills and abilities
• An interest in and commitment to access to justice Essential
issues and PILCH’s stated mission values.
• Ability to organise events such as training, seminars, Essential
launches, fundraisers and conferences
• Ability to communicate effectively and discretely Essential
(orally and in writing)
• Ability to work well under pressure, meet deadlines Essential
and appropriately prioritise competing demands
• Ability to work diligently at all times without close Essential
supervision and with attention to detail
• Ability to assimilate new information quickly Essential
• Excellent interpersonal skills, including an ability to Essential
relate well to people from a wide variety of
backgrounds on the telephone and in the office
• Understanding of confidentiality obligations Essential
• Demonstrated commitment to high professional Essential
SECTION 4: RECRUITMENT PROCESS
The guidance set out below will assist you to complete your application and to understand the recruitment
process. You can direct questions about the position and/or application process to the Operations Manager,
Penny Morrow on 9225 6672 or by email to firstname.lastname@example.org
1. Your application should include a CV, covering letter and a statement addressing each of the selection
2. Applications are due on 25 March 2008 and should be submitted to: Executive Director, PILCH, PO Box
13121 Law Courts, Melbourne 8010, or by email to email@example.com. You will receive an email
acknowledging your application. Please supply an email even if submitting your application by post.
3. After the closing date, applications will be assessed by the panel and those candidates who best match the
criteria will be short listed for interview.
4. Short listed applicants will be contacted by phone to arrange interview times. Details of the interview
(location, members of panel etc) will be confirmed by email. Applicants who have not been short listed will
be notified by letter. Due to our limited resources we are unable to provide feedback on applications.
5. The interview panel will be made up of two to three people who will each ask questions. All candidates are
asked a uniform set of questions and may also be asked follow up questions to clarify or expand on
individual answers. The questions are intended to allow you to expand on your application and to
demonstrate to the panel how far you meet the essential and desirable requirements of the post. At the end
of the interview candidates will also have an opportunity to ask questions about the job, conditions of service
6. Once all interviews have taken place, short listed applicants will be contacted and informed of the outcome
either by email or phone and offered the opportunity to receive feedback.