Newtown School PTA meeting 18/01/11
Present:, Liane Johnson (LJ), Julia Antrobus (JA), Frances Reynolds (FR), PaschaAdlam (PA), Claire
Page (CP), Andy Shaw (AS), Jill Stewart (JS), Naomi Davies (ND), Victoria Van Kuijk(VK), Julie Hollis
(JH), Sian Harwood(SH), Violetta John Phillips (JP),Violetta Carrasco (VC)
Aps: Sheila Summers (SS), Helen Richardson (HR), Jenny Grubb (JG),
No. What When Who
1. Mins last meeting – received & agreed.
2. Xmas – All went according to plan
Grotto went well, the party bags went well. It was really
lovely. Keep same time slots as last year. Probably don’t
need as many helpers.
Photos sold well (some wanted to buy more than one)
Amanda is happy to do it again. Look at having an
ordering system for next year for extra copies.
Raffle prizes were good and just enough. LJ seems to
think around £250
Present for Children - Books – was a problem in year 2
with them not all having the same book. It was suggested
that the present should have had a label that it was from
the PTA/Santa. Agreed instead to put an announcement
on website that PTA sponsored the Xmas present
purchase. See if Amanda can include on PTA list. CP/AR
3. Race Night Fri 25th March 7.30
LJ advised that David Reeve is willing to run for no charge.
We need sponsors for the races. LJ to establish how many
races there are £40 per race sponsor. Ask David to attend 8/2/11 LJ
next meeting. Food for evening, chilli con carne and jacket
potatoes and pudding auction to be supplied by PTA.
Agreed tickets £5 a head. Will need more help on the
evening to take the bets etc.
4. Website – need to put information on the website.
Amanda is happy to put minutes on website. JA suggested AR
taking photos of events and items that PTA had
purchased. There is no specific PTA project at the
moment as have just purchased all the play equipment. LJ
mentioned a fund for early years equipment and agreed to
share with JA.
5 Project for PTA This Year. Meeting discussed the top end PA to get info
of reading scheme for new books, PTA, to consider from
applying to Waitrose community scheme to support Waitrose
purchase of new reading books.
6 Cake Sale last week raised £57. In future will continue to
keep classes separate. Next one is Fri 11th Feb.
7 Sausage SizzleNext One is Thursday 17th Feb
Worked better in terms of supply from outside catering.
Agreed to run again this way and review after this.
Discussed changes to prices and agreed the following:
£3 for two sausages in two rolls, packet crisps and a fairy
cake, £2.50 one sausage in a roll plus above. We can cook
the veggie sausages ourselves, look at reviewing this after
the next one. CP see if have a letter that can go out so
back by 4th Feb, so order for sausages can be placed by 9th CP
8 Your Chesham Magazine – Violetta reported that she had
been approached by a friend that the magazine wanted to VC
have a feature on primary schools, believes that it is for
free. Violetta find out more and share details with JA.
9 Collecting Gifts – Discussion took place re ways of
undertaking class collections for gifts and if there could be
class reps. It was agreed to look nearer the end of term to
organising a collection by PTA.
10 Fashion Show Sept/Oct time – LJ said was mentioned at
parent council and something to involvethe wider school
community more, by incorporating a showing of
traditional Asian fashions. Discussed possibility of
holding it in the early evening. LJ to discuss further with
person who raised the idea. JA and LJ to look into it more.
It was agreed that The Eid party had been a success and it LJ/JA
would be good to do more of those sort of things.
11 Funding – it was discussed that Brushwood have been
successful in obtaining matched funding from a bank to
amount the school raised. It was agreed to look into
matched funding for banks. Discussed Easy Fund Raising Future PTA
website and raising the profile. Need to do all internet meeting.
shopping via the website. Discussed the possibility of
doing a step by step guide and creating this as the home
page. To discuss again at future meeting.
12 Carnival –discussed what we have been allocated. It was
noted it was the same as before (setting out park/security)
which is quite a siginificant undertaking for the school.
13 May Fayreto discuss at next meeting. 8/2/11
DATE OF NEXT MEETING – TUESDAY 8TH FEB 7.30 PM