Docstoc

Additional Documentation UNICEF UNICEF Home

Document Sample
Additional Documentation UNICEF UNICEF Home Powered By Docstoc
					REQUEST FOR PROPOSAL

Page 1

RFP-UKRA-2009-0004

REQUEST FOR PROPOSAL
PROPOSAL FORM must be completed, signed and returned to UNICEF. Proposal must be made in accordance with the instructions contained in this REQUEST. TERMS AND CONDITIONS OF CONTRACT Any Contract resulting from this REQUEST shall contain UNICEF’s General Terms and Conditions and any other specific Terms and Condition detailed in the REQUEST. INFORMATION Any request for information regarding this REQUEST must be forwarded by fax or e-mail to the attention of the person who prepared this document, with specific reference to the Request number. PROPOSAL The Undersigned, having read the Terms and Conditions of RFP-UKRA-2009-0004 set out in the attached document, hereby offers to execute the services specified in the Terms and Conditions set out in the document. Signature: Date: Name & Title: Company: Postal Address: Tel/Cell Nos: Fax No: E-mail: Validity of Offer: Currency of Offer: ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ ________________________________

Please indicate after having read UNICEF Terms of Payment stated in document, which of the following terms are offered by you. 10 days ____ 15 days _____ Other__________________ 20 days _____ 30 days net_____

REQUEST FOR PROPOSAL

Page 2

RFP-UKRA-2009-0004

SPECIFICATIONS AND QUANTITY
Providing Conference Services Please indicate prices in USD net of VAT for the following: Services needed: I. Conference Package. II. Accommodation (must be ordered exclusively within a Conference Package). III. Transportation (transportation within the city, transportation from/to the city (up to 30 km), pick up). IV. Reimbursement of travel costs for participants. V. Reimbursement of trainers’ fees. VI. Translation/Interpretation services.

IMPORTANT: 1. UNICEF has two types of workshops/trainings – local and international. Proposers are asked to quote separately for a conference package for local workshops and for international workshops. 2. Price for every workshop will be calculated by summarizing prices for all services requested. 3. If UNICEF needs any additional equipment or service for any workshop, the price for them should be calculated additionally.

I. CONFERENCE PACKAGE (price per 1 person per 1 day of workshop)
Please indicate prices in USD net of VAT for the following: LOCAL WORKSHOPS Including: 1. Rent of premises (please indicate the name of the place chosen). 2. Consumables (notebooks, pens, folders, badges) - per each participant; scissors 2, scotch - 2 and paper (500 sheets A4 available if necessary), flipchart paper – 1 roll, set of markers. 3. Rent of equipment (LCD projector, screen, flipchart, laptop, copy-machine, printer). Equipment delivery and installation, engineer support. 4. 2 coffee-breaks. 5. Lunch. 6. Manager should be present during the whole event. Please indicate total price for all items requested above. Please note that UNICEF will not always order the whole package. In such cases any of the above requested items will be excluded from a request. The final price for a Conference Package should be calculated based on the actual request. Please fill in the table attached!

REQUEST FOR PROPOSAL

Page 3

RFP-UKRA-2009-0004

INTERNATIONAL WORKSHOPS Including: 1. Rent of premises (please indicate the name of the place chosen). 2. Consumables (notebooks, pens, folders, badges) - per each participant; scissors 2, scotch – 2, paper (500 sheets A4 available if necessary), flipchart paper – 1 roll, set of markers. 3. Rent of equipment (LCD projector, screen, flipchart, laptop, copy-machine, printer). Equipment delivery and installation, engineer support. 4. 2 coffee-breaks. Please indicate total price for all items requested above. Please note that UNICEF will not always order the whole package. In such cases any of the above requested items will be excluded from a request. The final price for a Conference Package should be calculated based on the actual request. RENT OF EQUIPMENT Important: preferences given to those who provide basic conference equipment free of charge!! Rent of equipment will be required. Please fill in the table attached! # 1 2 3 4 5 6 7 Equipment LCD projector Screen Laptop Copy machine Printer Flipchart Laser pointer Description 1500 lumens, 1024x768 2500 lumens, 1024x768 1.50 x 1.50 m Intel Dual Core 1.8 GHz, 512Mb, DVD/RW, A4, min 16 ppm, B&W A4, 17/21 ppm, B&W min. 600x600 Price per day, 6 hours and more, USD

Copying of necessary materials: # 1 2 3 4 Event A4 1+0 (black and white) A4 1+1 (black and white) A4 1+0 (colour) A4 1+1 (colour) Price per 1 sheet, USD

Rent of equipment (LCD projector, screen, flipchart and consumables (paper + markers), laptop, copy-machine, printer,

Discounts

REQUEST FOR PROPOSAL

Page 4

RFP-UKRA-2009-0004

#
Services

PLEASE POINT POSSIBLE VOLUME DISCOUNTS Discount, % Up to 30 31 – 40 41 – 50 Quantity of participants
participants participants participants

More than 50 participants

1 2 3 4

Conference Package Copying Accommodation Service charge

Name:

Signature:

Seal:

REQUEST FOR PROPOSAL

Page 5

RFP-UKRA-2009-0004

II. ACCOMODATION (PRICE PER 1 PERSON PER 1 NIGHT)
Please indicate prices in USD net of VAT for the following: Requirements: 1. Accommodation in a 3-4 star hotel, single standard room, breakfast included. 2. Dinner. Please note that the hotel chosen for accommodation should have necessary conference facilities for the workshop. Please fill in the table attached! Name:

Signature:

Seal:

REQUEST FOR PROPOSAL

Page 6

RFP-UKRA-2009-0004

Table
Conference package: price per 1 person per 1 day of workshop (up to 30 participants) Including: 1. Rent of premises (please indicate the name of the place chosen)

2. Consumables (notebooks, pens, folders, badges) per each participant; scissors - 2, scotch – 2, paper (500 sheets A4 available if necessary), flipchart paper – 1 roll, set of markers. 3. Rent of equipment (LCD projector, screen, flipchart, laptop, copy-machine, printer). Equipment delivery and installation, engineer support.
4. 2 coffee breaks 5. Lunch 6. Manager should be present during the whole event Accommodation: Additionally can be provided: price per single standard room, breakfast included transportation, translation/interpretation, copying of documents etc.

This list of hotels is compulsory, however, if you wish to add any other hotel to the list please do so. Local Workshops
Alushta Conference Package Accommodation (B&B) Dinner Chernihiv Prydesnyanskiy Gradetskiy UTSP Golubaya Volna More Origo Alushta Krimskie Zori

REQUEST FOR PROPOSAL
Conference Package Accommodation (B&B) Dinner

Page 7

RFP-UKRA-2009-0004

Cherkasy Dnipro Conference Package Accommodation (B&B) Dinner Dnipropetrovsk Mayak Conference Package Accommodation (B&B) Dinner Donetsk Atlas Conference Package Accommodation (B&B) Dinner Ivano-Frankivsk Nadiya Conference Package Accommodation (B&B) Dinner Mir Conference Package Accommodation (B&B) Dinner Kharkov Kievskaya Merkuriy Kharkiv Cosmopolit Auscorput Victoria Central Rassvet Dnepropetrovsk Park Rosava

REQUEST FOR PROPOSAL

Page 8

RFP-UKRA-2009-0004
Kherson

Brigantina Conference Package Accommodation (B&B) Dinner Vik-Zhan Conference Package Accommodation (B&B) Dinner

Ninel

Fregat

Eneida

Podillya

Khmelnytskiy Tsentralny

Rus Conference Package Accommodation (B&B) Dinner

President Hotel

Lybid

Kyiv Ukrainian Vozdvizhenskiy House

Leonardo Business Centre

Opera

Kosiv Kosiv Conference Package Accommodation (B&B) Dinner Opera Conference Package Accommodation (B&B) Dinner Lutsk Luchesk Conference Package Svityaz Ukraine Nton Dnister Vienna Lviv Zamok Leva Eurohotel Eney Sputnik

REQUEST FOR PROPOSAL
Accommodation (B&B) Dinner

Page 9

RFP-UKRA-2009-0004

Mykolayiv Continent Conference Package Accommodation (B&B) Dinner Mukachevo Star Conference Package Accommodation (B&B) Dinner Puscha Ozerna Conference Package Accommodation (B&B) Dinner Odesa Valentina Conference Package Accommodation (B&B) Dinner Poltava Gallery Conference Package Accommodation (B&B) Dinner Ukraina Tourist Buymerovka (Poltava region) Victoria Mozart Odesa (Kempinskiy) Londonskaya Prolisok Admiral Club Yaryna Kyiv region NRB(Glebivka) Light House Intourist

REQUEST FOR PROPOSAL

Page 10

RFP-UKRA-2009-0004
Rivne

Turyst Conference Package Accommodation (B&B) Dinner Sevastopol Sevastopol Conference Package Accommodation (B&B) Dinner Simferopol Ukraine Conference Package Accommodation (B&B) Dinner Slavutych Evropeyska Conference Package Accommodation (B&B) Dinner Uzhgorod Intourist Zakarpattya Conference Package Accommodation (B&B) Dinner Vinnytsya Podillya Conference Package Izumrud Druzhba Uzhgorod Zvezdnyi Ukraine

REQUEST FOR PROPOSAL
Accommodation (B&B) Dinner

Page 11

RFP-UKRA-2009-0004

Zaporizhzhya Ukraine Conference Package Accommodation (B&B) Dinner Zhytomyr Ukraine Conference Package Accommodation (B&B) Dinner

International Workshops
Vozdvizhenska ya Kyiv Leonardo Business Premier Palace Centre Ukrainian House Admiral (Kyiv Region) NRB (Glebivka)

President Hotel Conference Package Accommodation (B&B) Dinner

Radisson

Odesa Odessa (Kempinskiy) Conference Package Accommodation (B&B) Dinner Mozart Londonskaya Fratelli

REQUEST FOR PROPOSAL

Page 12

RFP-UKRA-2009-0004
Yalta

Yalta-Intourist Conference Package Accommodation (B&B) Dinner Dnister Conference Package Accommodation (B&B) Dinner

KrasotelLevant

Intourist

Bristol

Grand Hotel

Zamok Leva

Opera

Lviv Vienna

Eurohotel

REQUEST FOR PROPOSAL

Page 13

RFP-UKRA-2009-0004

III. TRANSPORTATION (PICK UP)
Requirements: Please indicate the cost of transportation/pick up : 1. Transportation of people within the city from site to site (for local workshops). Please indicate the price per hour for each type of vehicle, minimum quantity of working hours and any other compulsory payment. 2. Transportation of people from/to a city (up to 100 km) (for local/international workshops). Please indicate the price per km for each type of vehicle, minimum quantity of working hours and any other compulsory payment. 3. Pick up to/from the airport (for international workshops). Please note that all vehicles and drivers should be insured. All vehicles for rent should be clean and well maintained (business class vehicles). Drivers should have not less than 5 years of experience on the vehicle requested.

City
Up to 4 persons Vehicle type: car

Transportation within the city Price per hour, USD
Up to 17 persons Vehicle type: mini-bus More than 17 persons Vehicle type: bus

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

Alushta Chernihiv Cherkasy Dnipropetrovsk Donetsk Ivano-Frankivsk Kharkiv Kherson Khmelnytskiy Kyiv Kosiv Lviv Lutsk Mykolaiv Mukachevo (Zakarpattya region) Kiev region Odesa Poltava Rivne Sevastopol Simferopol Slavutych

REQUEST FOR PROPOSAL
23 24 25 Uzhgorod Zaporizhzhya Zhytomyr Min. working hours

Page 14

RFP-UKRA-2009-0004

City
Up to 4 persons Vehicle type: business class car

Transportation up to 100 km Price per hour, USD
Up to 17 persons Vehicle type: mini-bus More than 17 persons Vehicle type: bus

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25

Alushta Chernihiv Cherkasy Dnipropetrovsk Donetsk Ivano-Frankivsk Kharkiv Kherson Khmelnytskiy Kyiv Kosiv Lviv Lutsk Mykolaiv Mukachevo (Zakarpattya region) Kiev region Odesa Poltava Rivne Sevastopol Simferopol Slavutych Uzhgorod Zaporizhzhya Zhytomyr Min. working hours

City
Up to 4 persons Vehicle type: business class car

Pick up to/from the airport Price, USD
Up to 17 persons Vehicle type: mini-bus More than 17 persons Vehicle type: bus

1 2

Kyiv Odessa

REQUEST FOR PROPOSAL
3 4 Lviv Simferopol

Page 15

RFP-UKRA-2009-0004

Inter-city travel Price per 1 km, USD
Up to 4 persons Vehicle type: business class car Up to 17 persons Vehicle type: mini-bus More than 17 persons Vehicle type: bus

Price

Name: Signature:

Seal:

REQUEST FOR PROPOSAL

Page 16

RFP-UKRA-2009-0004

IV. SERVICE CHARGE
# 1 2 3 4 Quantity Average service charge Up to 30 participants Up to 50 participants 51 and more participants Service charge, %

Name:

Signature:

Seal:

V. REIMBURSMENT OF TRAVEL COSTS – REQUIRED (PRICE DEPENDS ON THE TRAVEL COST)
Requirements: certification documents are necessary UNICEF will ask a Service Provider to reimburse travel costs to the participants in each particular case (the exact amount and the list of names with figures will be attached to each particular request for contract. Please indicate your conditions.

Name:

Signature:

Seal:

VI. REIMBURSMENT OF TRAINERS’ FEES – REQUIRED (PRICE DEPENDS ON THE TRAINER’S QUOLIFICATION)
UNICEF will ask a Service Provider to reimburse trainers’ fees in each particular case (the exact amount and the list of names with figures will be attached to each particular request for contract. Please indicate your conditions.

Name:

REQUEST FOR PROPOSAL Signature:

Page 17 Seal:

RFP-UKRA-2009-0004

VI. TRANSLATION /INTERPRETATION SERVICES
UNICEF will ask a Service Provider to arrange English/Ukrainian (Russian) and Ukrainian (Russian)/English translation/interpretation if needed. Please fill in the table below. # 1 2 3 Quantity Sequential interpretation (normal rate), Sequential interpretation (complex rate) Equipment for simultaneous interpretation (price per 1 hour). Equipment delivery and installation, engineer support. Equipment for simultaneous interpretation (price per 1working day). Equipment delivery and installation, engineer support. Simultaneous interpretation per hour Simultaneous interpretation per day Translation English-Ukrainian and Ukrainian-English (price per word) Equipment (equipment delivery and installation, engineer support should be included) Sound system Description Price, UDS

4

5 6 7

#

Price per day, 6 hours and more, USD

1

2 3 4 5 6

Radio microphone Radio microphone (AKG or Sennheiser headset) Radio microphone (buttonhole) Microphone stand Round table microphones set

600W (2 active speakers for 3 channels) 1000W (2 active speakers for 4 channels) frequencies 802, 800; 812, 800; 838-870 frequencies 838-866 frequencies 838-866 on the floor for the conferences

Pls add also your price-list for equipment indicating its specifications, brand name and price.

REQUEST FOR PROPOSAL Name: Signature:

Page 18

RFP-UKRA-2009-0004

Seal:

Discounts
PLEASE POINT POSSIBLE VOLUME DISCOUNTS Discount, % #
Services Duration of the workshop 2 days workshop 3 days workshop Up to 5 days workshop More than 5 days workshop

1 2 3 4 5

Conference Package Copying Accommodation Translation Service charge

Name: Signature: Seal:

REQUEST FOR PROPOSAL

Page 19

RFP-UKRA-2009-0004

THE PROPOSAL The proposer must provide sufficient information in the proposal to demonstrate compliance with the requirements set out in each section of this Request for Proposal. The proposal shall include, as a minimum: 1 Technical Proposal

The Technical Proposal must include but is not limited to: 1. 1. Mandatory Requirements - Acceptance of UNICEF’s General Terms and Conditions; - Copy of the latest audited financial statements; if applicable, outline of a financial plan to ensure viability of the company; - Commercial experience of five years; 1. 2. Overall Response - Completeness of response; - Understanding of and responsiveness to UNICEF’s requirements; 1.3. Implementation and Operational Methodology Description of account management; organisation of the project team Quality assurance system Web-site in English List of hotels you offer for accommodation of the participants and for workshops with valid price-lists of these hotels indicating: 1. Types, categories of rooms available at the hotel; 2. Description and number of rooms chosen for the participants (room category should be indicated) 3. Description of the conference facilities of the hotel. 1. 4. Technical Expertise per Product Category - Range and depth of expertise in similar projects; list at least five customers to which you provide the same type of services, in various and disperse geographic locations with particular emphasis on international and humanitarian organisations; - Expertise and experience of proposed personnel; Provide CV’s of proposed account manager and Technical manager, incl. language skills (English). - Proof of commercial arrangements with subcontractors. 1.5. Other Requirements regarding the Technical Proposal

REQUEST FOR PROPOSAL

Page 20

RFP-UKRA-2009-0004

Information, which the proposer considers proprietary, must be marked clearly "proprietary" next to the relevant part of the text, and UNICEF will then treat such information accordingly. The Technical Proposal must not contain any price information. The Technical Proposal is weighted with 40 %. 2. Price Proposal

A Price Proposal must be submitted by the proposer in a separate envelope using the preferred pricing structure described before. Proposers must also submit a proposed pricing structure for all other products they can supply in the product categories which are not listed in Request, and which may be required by UNICEF during the period of the LTA. The Price Proposal must be submitted in a separate envelope. The Price Proposal is weighted with 60 %. 3 Submission of Proposals

3.1 The Proposer must submit one sealed envelope containing two separate sealed envelopes, one (1) for the Technical Proposal and one (1) for the Price Proposal. The RPF reference RFP-UKRA-2009-0004 must be clearly stated on the outer envelope. 3.2 In the sealed envelope named “RFP-UKRA-2009-0004 - Technical Proposal” the Proposer must submit two (2) hardcopies and one (1) electronic copy (CD ROM) of the Technical Proposal. 3.3. In the sealed envelope named “RFP-UKRA-2009-0004 - Price Proposal” the Proposer must submit two (2) hardcopies and one (1) electronic copy (CD ROM) of the Price Proposal. 3.4. In addition to the proposal, suppliers are requested to provide a CD ROM containing their product catalogue and price list, as well as to advise us as to their website

4. 4.1

RFP EVALUATION Evaluation Process

Each response will first be evaluated by UNICEF for compliance with the mandatory requirements of this RFP. Mandatory requirements are indicated throughout this RFP by the words "mandatory", "shall", "must", or "will" in regard to obligations on the part of the proposer. Responses deemed not to meet all of the mandatory requirements will be considered non-compliant and rejected at this stage without further consideration.

REQUEST FOR PROPOSAL

Page 21

RFP-UKRA-2009-0004

Failure to comply with any of the terms and conditions contained in this RFP, including the provision of all required information, may result in a proposal being disqualified from further consideration. At the next stage, the responses which comply with the stated mandatory criteria will be evaluated in accordance with the Evaluation Criteria indicated in chapters 4.1 and 4.2, which includes a chart showing the relative item and category weighting that UNICEF ascribes to each criterion. For the proposal to be considered technically compliant, the proposer must achieve a minimum score of 50%. Proposals not meeting these minimum scores will be considered technically non-complaint and will be given no further consideration. In addition, clarity and completeness of presentation will be considered during the evaluation. Only after the technical evaluation is completed, prices will be considered. The price/cost of each of the technically compliant proposals shall be considered using the same methodology. The proposers should ensure that all pricing information is provided in accordance with the Price Proposal section contained herein (see chapter 3.2). The most-favoured proposal shall be selected on the basis of the best overall value to UNICEF in terms of both technical score/merit and price. 4.2 Technical Evaluation Criteria Category 1. 2. 3. Overall Response Completeness of response Overall concord with RFP requirements and Proposal Implementation and Operational Methodology Description of account management Quality assurance system of supplier Website product catalogue in English English for preparation of Cost Estimates Hotel description Technical Expertise per Product Category Range and depth of expertise in similar projects Expertise of technical staff; CV’s of employees, incl. language skills in English Commercial arrangements with subcontractors Compliance to technical requirements Product documentation, conformity to general requirements and to specifications

Points 10

30

60

Total

100

REQUEST FOR PROPOSAL

Page 22

RFP-UKRA-2009-0004

SPECIAL NOTES 1. Proposer Representations

11.1 The proposer represents and warrants that: (a) It has the personnel, experience, qualifications, facilities, financial resources and all other skills and resources to perform its obligations under any resulting contract. (b) (c) The items offered shall be free from defects in workmanship and materials; The items offered shall be contained or packaged in a manner adequate to protect them;

(d) It has not and shall not enter into any agreement or arrangement that restrains or restricts UNICEF’s or the ultimate recipient’s rights to use, sell, dispose of or otherwise deal with any item that may be acquired under any resulting Service Agreement. 11.2 The successful proposer will be required to acknowledge that: (a) UNICEF may further distribute the goods supplied to its Programme partners;

(b) The benefit of any warranties provided and liabilities entered into with UNICEF, shall be passed on by UNICEF to its Programme partners.

REQUEST FOR PROPOSAL

Page 23

RFP-UKRA-2009-0004

RFP TERMS AND CONDITIONS
1. This RFP, along with any inquiries and responses there to, and the proposals shall be considered the property of UNICEF and the proposals will not be returned to their originators. 2. In submitting this proposal the proposer agrees that he will accept the decision of UNICEF as to whether his proposal meets the requirements stated in this RFP. 3. UNICEF reserves the right to: Contact any or all references supplied by the proposer; Request additional supporting or supplementary data (from the proposer); Arrange interviews with the proposed Contractor; Reject any or all proposals submitted; Accept any proposals in whole or in part; Negotiate with the most favourable proposers; Award contracts to one or more vendors for portions of the requirement defined herein.

4. UNICEF will treat in confidence those parts of the RFP proposal that are marked "confidential". 5. Proposals must be signed by an authorized representative of the companies in question. 6. UNICEF shall not be held responsible for any costs incurred by the proposers in the preparation of their proposal in response to this RFP. 7. No Letter Of Credit or Advance Payment. The Financial Regulations and Rules of UNICEF preclude advance payments and payments by letter of credit, except in special circumstances. Such provisions in a proposal will be prejudicial to its evaluation by UNICEF. 8.At the request and expense of UNICEF, the LTA supplier shall permit UNICEF and its authorised representatives to have access to, examine and copy during ordinary business hours such books, records and accounts as may be necessary or advisable to enable UNICEF to verify that the LTA supplier has complied with the terms of any resulting contract.

INSTRUCTIONS TO PROPOSERS
1. Marking and Returning Proposals

1.1 SEALED PROPOSALS must be securely closed in the Proposal Envelope provided, or other suitable envelope, clearly MARKED on the outside with the PROPOSAL NUMBER, and despatched to arrive at the UNICEF office indicated NO LATER THAN the CLOSING TIME AND DATE. Proposals received in any other manner will be INVALIDATED.

REQUEST FOR PROPOSAL

Page 24

RFP-UKRA-2009-0004

1.2 The Proposal Envelope must contain two separate sealed envelopes, one containing the Price Proposal and one containing the Technical Proposal. Each of the two latter must be clearly marked with the Proposal Number and Type, i.e. either Technical Proposal or Price Proposal. Proposals received in any other manner will be INVALIDATED. 2. Time for Receiving Proposals

2.1 Sealed Proposals received prior to the stated closing time and date will be kept unopened. The Officer of the Proposal Section will open Proposals when the specified time has arrived and no Proposal received thereafter will be considered. 2.2 UNICEF will accept no responsibility for the premature opening of a Proposal which is not properly addressed or identified. 3. Request for Information

3.1 Any request for information regarding the specifications should be forwarded to the Supply Assistant who VERIFIED the Proposal, and NOT to the Proposal Section. 3.2 All inquiries should be forwarded in writing by fax or e-mail. Verbal inquiries will not be considered. 3.3 All inquiries and answers will be provided to all invitees in writing, regardless of the source of the inquiry. 4. Changes from Specification

5.1 Wherever items offered which are not exactly in compliance with specifications indicated by UNICEF, or wherever alternatives are offered, it is the Proposer’s responsibility to clearly state in the Proposal full specifications offered and how these differ from the specifications requested by UNICEF. 5. Corrections

6.1 Erasures or other corrections in the Proposal must be explained and the signature of the Proposer shown alongside. 6. Modification and Withdrawal

7.1 All changes to a Proposal must be received prior to the closing time and date. It must be clearly indicated that it is a modification and supersedes the earlier Proposal, or state the changes from the original Proposal. 7.2 Proposals may be withdrawn on written, faxed or e-mailed, request received from Proposers prior to the opening time and date. Negligence on the part of the Proposer confers no right for the withdrawal of the Proposal after it has been opened.

REQUEST FOR PROPOSAL

Page 25

RFP-UKRA-2009-0004

7.

Validity of Proposals

7.1 Proposals should be valid for a period of not less than 12 months days after proposal opening, unless otherwise specified in the Specific Terms and Conditions. Proposers are requested to indicate the validity period of their proposal, as UNICEF may place additional orders against the lowest acceptable proposal if requests for identical equipment are received from our field offices during the proposal validity period. UNICEF may also request the validity period to be extended. 8. Discounts

8.1 Discounts on quantities and/or volume purchased and/or faster payment are acceptable to UNICEF. 8.2 Any discounts for any reason other than those mentioned on the Proposal Form must be stated on the Proposal. 9. Quality Assurance

12.1 If the Proposer is already certified, or in the process of being ISO/BS certified or has GMP approval or equivalent standard (if equivalent, kindly indicate which standard is used), this should be clearly indicated in the Proposal and a copy of the Certificate attached to the Proposal. 10. Rights of UNICEF

10.1 UNICEF reserves the right to INVALIDATE any Proposal for reasons mentioned above, and, unless otherwise specified by UNICEF or by the Proposer, to accept any item in the Proposal. 10.2 UNICEF reserves the right to INVALIDATE any Proposal received from a Proposer who, in the opinion of UNICEF, is not in a position to perform the contract. 10.3 UNICEF also reserves the right to negotiate with the Proposer(s) who has submitted the best proposal. 10.4 UNICEF shall not be held responsible for any cost incurred by the Proposer in preparing the response to this Request for Proposal. 11. Award / Adjudication of Proposals

11.1 The contract will be awarded to the Proposer offering a combination of the lowest acceptable prices and technical abilities, whose proposals are commercially, technically and quality acceptable, and whose Proposal is in compliance with all Instructions, Specific Terms and Notes, Special Notes and General Terms and Conditions contained in the RFP, provided the Proposal is reasonable and it is in the interest of UNICEF to accept it.

REQUEST FOR PROPOSAL

Page 26

RFP-UKRA-2009-0004

11.2 UNICEF reserves the right to make multiple arrangements for any item(s) where, in the opinion of UNICEF, the best Proposer cannot fully meet the delivery requirements or if it is deemed to be in UNICEF’s best interest to do so. Any arrangement under this condition will be made on the basis of the best, second best and third best, etc proposal which meets all the requirements in paragraph 11.1 above.

REQUEST FOR PROPOSAL

Page 27

RFP-UKRA-2009-0004

GENERAL TERMS AND CONDITIONS
1. ACKNOWLEDGEMENT

Signing and returning the acknowledgement copy of a Contract issued by UNICEF or beginning work under that Contract shall constitute acceptance of a binding agreement between UNICEF and the Contractor.
2. DELIVERY DATE

Delivery Date to be understood as the time the Contract work is completed at the location indicated under Delivery Terms.
3. PAYMENT TERMS

(a) UNICEF shall, unless otherwise specified in the Contract, make payment within 30 days of receipt of the Contractor’s invoice, which is issued only upon UNICEF’s acceptance of the work specified in the Contract. (b) Payment against the invoice referred to above will reflect any discount shown under the payment terms provided payment is made within the period shown in the payment terms of the Contract. (c) The prices shown in the Contract cannot be increased except by express written express agreement by UNICEF.
4. LIMITATION OF EXPENDITURE

No increase in the total liability to UNICEF or in the price of the work resulting from design changes, modifications, or interpretations of the statement of work will be authorized or paid to the Contractor unless such changes have been approved by the contracting authority through an amendment to this Contract prior to incorporation in the work.
5. LEGAL STATUS

The Contractor shall be considered as having the legal status of an independent Contractor vis-à-vis UNICEF. The Contractor’s personnel and sub-contractors shall not be considered in any respect as being the employees or agents of UNICEF.
6. CONTRACTOR’S RESPONSIBILITY FOR EMPLOYEES

The Contractor shall be responsible for the professional and technical competence of its employees and will select, for work under this Contact, reliable individuals who will perform effectively in the implementation of the Contract, respect the local customs and conform to a high standard of moral and ethical conduct.

REQUEST FOR PROPOSAL

Page 28

RFP-UKRA-2009-0004

7.

INDEMNIFICATION

The Contractor shall indemnify, hold and save harmless and defend, at its own expense, UNICEF, its officials, agents, servants and employees, from and against all suits, claims, demands and liability of any nature or kind, including their costs and expenses, arising out of the actions or omissions of the Contractor or its employees or sub-contractors in the performance of this Contract. This provision shall extend, inter alia, to claims and liability in the nature of workmen’s compensation, product liability and liability arising out of the use of patented inventions or devices, copyrighted material or other intellectual property by the Contractor, its employees, officers, agents, servants or sub-contractors. The obligations under this Article do not lapse upon termination of this Contract.
8. INSURANCE AND LIABILITIES TO THIRD PARTIES

(a) The Contractor shall provide and thereafter maintain insurance against all risks in respect of its property and any equipment used for the execution of this Contract. (b) The Contractor shall provide and thereafter maintain all appropriate workmen’s compensation and liability insurance, or its equivalent, with respect to its employees to cover claims for death, bodily injury or damage to property arising from the execution of this Contract. The Contractor represents that the liability insurance includes sub-contractors. (c) The Contractor shall also provided and thereafter maintain liability insurance in an adequate amount to cover third party claims for death or bodily injury, or loss or damage to property, arising from or in connection with the provision of work under this Contract or the operation of any vehicles, boats, air planes or other equipment owned or leased by the Contractor or its agents, servants, employees or sub-contractors performing work or services in connection with this Contract. (d) Except for the workmen’s compensation insurance, the insurance policies under this Article shall: (i) (ii) Name UNICEF as additional insured; Include a waiver of subrogation of the Contractor’s rights to the insurance carrier against UNICEF; (iii) Provide that UNICEF shall receive thirty (30) days written notice from the insurers prior to any cancellation or change of coverage.
9. SOURCE OF INSTRUCTIONS

The Contractor shall neither seek nor accept instructions from any authority external to UNICEF in connection with the performance of its services under this Contact. The Contractor shall refrain from any action which may adversely affect UNICEF or the United Nations and shall fulfil its commitments with the fullest regard to the interests of UNICEF.

REQUEST FOR PROPOSAL
10. ENCUMBRANCES AND LIENS

Page 29

RFP-UKRA-2009-0004

The Contractor shall not cause or permit any lien, attachment or other encumbrance by any person to be placed on file or to remain on file in any public office or on file with UNCIEF against any monies due or to become due for any work done or materials furnished under his Contract, or by reason of any other claim or demand against the Contractor.
11. TITLE TO EQUIPMENT

Title to any equipment and supplies which may be furnished by UNICEF shall rest with UNICEF and any such equipment shall be returned to UNICEF at the conclusion of this Contract or when no longer needed by the Contractor. Such equipment when returned to UNICEF shall be in the same condition as when delivered to the Contractor, subject to normal wear and tear.
12. COPYRIGHT, PATTERNS AND OTHER PROPRIETARY RIGHTS

UNICEF shall be entitled to all intellectual property and other proprietary rights including but not limited to patents, copyrights and trademarks, with regards to documents and other materials which bear a direct relation to or are prepared or collected in consequence or in the course of the execution of this Contract. At UNICEF’s request, the Contractor shall take all necessary steps, execute all necessary documents and generally assists in securing such proprietary rights and transferring them to the UNICEF in compliance with the requirements of the applicable law.
13. CONFIDENTIAL NATURE OF DOCUMENTS

(a) All maps, drawings, photographs, mosaics, plans, reports, recommendations, estimates, documents and all other data compiled by or received by the Contractor under this Contract shall be the property of UNICEF, shall be treated as confidential and shall be delivered only to the UN authorised officials on completion of work under this Contract. (b) The Contractor may not communicate any time to any other person, Government or authority external to UNICEF, any information known to it by reason of its association with UNICEF which has not been made public except with the authorisation of UNICEF; nor shall the Contractor at any time use such information to private advantage. These obligations do not lapse upon termination of this Contract with UNICEF.
14. FORCE MAJEURE; OTHER CHANGES IN CONDITIONS

(a) In the event of and as soon as possible after the occurrence of any cause constituting force majeure, the Contractor shall give notice and full particulars in writing to UNICEF o f such occurrence or change if the Contractor is thereby rendered unable, wholly or in part, to perform its obligations and meet its responsibilities under this Contract. The Contractor shall also notify UNICEF of any other changes in conditions or the occurrence of any event which interferes or threatens to interfere with its performance of the Contract. On receipt of the notice required

REQUEST FOR PROPOSAL

Page 30

RFP-UKRA-2009-0004

under this Article, UNICEF shall take such action as, in its sole discretion, it considers to be appropriate or necessary in the circumstances, including the granting to the Contractor of a reasonable extension of time in which to perform its obligations under the Contract. (b) If the Contractor is rendered permanently unable, wholly, or in part, by reason of force majeure to perform its obligations and meet its responsibilities under this Contract, UNICEF shall have the right to suspend or terminate this Contract on the same terms and conditions as are provided for in Article 14, “Termination”, except that the period of notice shall be seven (7) days instead of thirty (30) days. (c) Force majeure as used in this Article means acts of God, war (whether declared or not), invasion, revolution, insurrection or other acts of a similar nature or force.
15. TERMINATION

If the Contractor fails to deliver any or all of the deliverables within the time period(s) specified in the Contract, or fails to perform any of the terms, conditions, or obligations of the Contract, or should the Contractor be adjudged bankrupt, or be liquidated or become insolvent, or should the Contractor make an assignment for the benefits of its creditors, or should a Receiver be appointed on account of the insolvency of the Contractor, UNCIEF may, without prejudice to any other right or remedy it may have under the terms of these conditions, terminate the Contract, forthwith, in whole or in part, upon thirty (30) days notice to the Contractor. UNICEF reserves the right to terminate without cause this Contract at any time upon thirty (30) days prior written notice to the Contractor, in which case UNCIEF shall reimburse the Contractor for all reasonable costs incurred by the Contractor prior to receipt of the notice of termination. In the event of any termination no payment shall be due from UNICEF to the Contractor except for work and services satisfactorily performed in conformity with the express terms of this Contract. Upon the giving of such notice, the Contractor shall have no claim for any further payment, but shall remain liable to UNCIEF for reasonable loss or damage which may be suffered by UNCIEF for reason of the default. The Contractor shall not be liable for nay loss or damage if the failure to perform the Contract arises out of force majeure. Upon termination of the Contract, UNICEF may require the Contractor to deliver any finished work which has not been delivered and accepted, prior to such termination and any materials or work-in-process related specifically to this Contract, Subject to the deduction of any claim UNICEF may have arising out of this Contract or termination, UNICEF will pay the value of all such finished work delivered and accepted by UNICEF. The initiation of arbitral proceedings in accordance with Article 22 “Settlement of Disputes” below shall not be deemed a termination of this Contract.
16. SUB-CONTRACTING

In the event the Contractor requires the services of subcontractors, the Contractor shall obtain the prior written approval and clearance of UNICEF of all sub-contractors. The approval of

REQUEST FOR PROPOSAL

Page 31

RFP-UKRA-2009-0004

UNICEF of a sub-contractor shall not relieve the Contractor of any of its obligations under this Contract. The terms of any sub-Contract shall be subject to and in conformity with the provisions of this Contract.
17. ASSIGNMENT AND INSOLVENCY

The Contractor shall not, except after obtaining the written consent of UNICEF, assign, transfer, pledge or make other dispositions of the Contract, or any part thereof, of the Contractor’s rights or obligations under the Contract. Should the Contractor become insolvent or should control of the Contractor change by virtue of insolvency, UNICEF may, without prejudice to any other rights or remedies, terminate the Contract by giving the Contractor written notice of termination.
18. USE OF UNITED NATIONS AND UNICEF NAME AND EMBLEM

The Contractor shall not use the name, emblem or official seal of the United Nations or UNICEF or any abbreviation of these names for any purpose.
19. OFFICIALS NOT TO BENEFIT

The Contractor warrants that no official of UNICEF or the United Nations has received or will be offered by the Contractor any direct or indirect benefit arising from this Contract or the award thereof. The Contractor agrees that breach of this provision is a breach of an essential term of the Contract.
20. PROHIBITION ON ADVERTISING

The Contractor shall not advertise or otherwise make public that the Contractor is furnishing goods or services to UNICEF without specific permission of UNICEF.


				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:33
posted:11/3/2009
language:English
pages:31