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					EUROPEAN RECOVERED PAPER COUNCIL

REC/107/06

MINUTES
EUROPEAN RECOVERED PAPER COUNCIL MEETING
7 September 2006 10.30 - 12.00 hours CEPI office, 8th floor, 250 Avenue Louise 1050 Brussels Participants
Jori Ringman Kevin Bradley Ludwig Anckaert ERPA Maarten Kleiweg de Zwaan Francis Veys Thomas Braun Michael Kühl Jan Bruzelius Laurent Chassin Peter Seggie David Symmers ENPA Hannah McCausland ETS Phil Mogel FAEP Max von Abendroth FEAD Charlotte Bigum Lynaes Baudouin Ska FINAT Jules Lejeune Jacques van Leeuwen INGEDE Ulrich Höke INTERGRAF Anne-Marie De Noose Radtech Europe Luc Nuijten European Commission Per-Ove Engelbrecht Maria Gafo Gómez-Zamalloa CEPI CITPA

FNOI BIR BVSE BVSE IL Recycling Soulier CPI IWPPA

DG Enterprise DG Enterprise

Apologies
EUPIA FEICA DG Environment

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1.

WELCOME AND APOLOGIES
Maarten Kleiweg de Zwaan welcomed the participants and presented the apologies of those who were unable to attend.

2.

APPROVAL OF THE AGENDA
The agenda (REC/080/06) was approved.

3.

ELECTION OF THE ERPC CHAIRMAN
CEPI, ERPA and Intergraf proposed that CITPA takes the chairmanship for the following two years. Kevin Bradley responded by saying that CITPA is happy to take on this role, but the name of the Chairman will have to be confirmed by the CITPA board in the coming days. This will be communicated to the ERPC. Maarten Kleiweg de Zwaan handed over the chairmanship to Kevin Bradley for the rest of the meeting.
Agreed: A CITPA delegate will chair the ERPC for a mandate of two years.

4.

REPORT OF THE EUROPEAN DECLARATION ON PAPER RECOVERY
A PDF of the report on the European Declaration on Paper Recovery 2000 – 2005 was discussed.
Agreed: The report was approved for posting on the ERPC web site. It was agreed that next year the annual report (manuscript) will be circulated to all ERPC members prior to it being printed and that, for clarity, the term “European Recycling Rate” will be used to distinguish from the country based figures.

5.

ONGOING AND FUTURE ACTIVITIES
5.1 New European Declaration It was noted that the European Declaration on Paper Recycling (2006 – 2010) has six signatories and six supporters. Max von Abendroth reported on contacts with EADP who is still considering joining and might invite him and Jori Ringman to their Board meeting to answer any outstanding questions. Jori Ringman reported on the contacts with FEAD who are also still processing the issue internally. The Chairman concluded that the work in the ERPC has started with a very positive note as so many associations have now joined and may still join. He then reminded everyone about the importance of Bernd Böcking‟s excellent work in the drafting process and accommodating the needs of the various stakeholders.
Agreed: Discussions with at least EADP and FEAD will be continued with a view of having them join the Declaration and the ERPC.

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The ERPC budget for 2006 (second half) and 2007 (REC/083/06) was discussed. Maarten Kleiweg de Zwaan said it is well in line with what was discussed earlier. The budget was unanimously adopted.
Agreed: ERPC budget for 2006 and 2007 was unanimously adopted.

A draft amendment to the current ERPC By-laws (REC/081/06) was circulated prior to the meeting; to add rules for exiting the ERPC if an association should need to do so. The matter was discussed and ERPA, in particular, pointed out that the ERPC should be seen as a five-year commitment and a resignation should be used in exceptional cases only. Therefore it was not clear if such rules were needed. Hannah McCausland said it was deemed important in ENPA and would add to the transparency of the ERPC. Some other speakers said that it would be good to have clear rules on this but with constraints. Finally it was proposed that Bernd Böcking be asked to draft the article.
Agreed: The Secretariat will ask Bernd Böcking to draft a new article on resignation by mid October. Members are requested to send by email, to the Secretariat, no later than end of September 2006, their proposals for any criteria or other things he should take into account in addition to what was proposed in the meeting. The final draft will be circulated by email for adoption by the end of October.

A communication plan for launching the new Declaration was circulated to all Stakeholders on 31 July 2006. Only CITPA had reacted and their remarks were taken onboard. The Chairman reminded participants about the main idea of the plan; to use other events to promote the Declaration and to spread the launching over a couple of months. The effect of the launch can also be multiplied by adding it to the activities that are planned in each of the participating associations. ERPA commented on the “key messages” regarding source segregation, separate collection and sorting. The need to have the Declaration translated was discussed, as well as the context of the first press release on 27 September which was originally planned to be related to “a European industry conference on paper recycling in Rome”. Instead, it was agreed by many, that it should have „Brussels‟ written beside the date.
Agreed: The draft communication plan was adopted with the following modifications: - The press release on the launch will be dated 27 September, Brussels (instead of Rome); - In the key messages a point on source segregation, separate collection and sorting will be added; - On 27 September all joining associations can make the Declaration and related figures public; to this end the Secretariat will provide some uniform material with “Notes to the Editor” on the ERPC; - The Secretariat will investigate the cost of translating the Declaration into French, German and Spanish. The cost will be shared if everybody agrees, in a written procedure by email, to such expenditure.

5.2 Commission activities Per-Ove Engelbrecht started by thanking the ERPC for the invitation to the meeting and confirmed the Commission‟s wish to continue as an observer. He congratulated everyone for the new Declaration and reminded them about the meeting hosted by the Commission in November 2005 to promote the work and hoped for a “bandwagon effect” to attract even more associations. He concluded that the outcome is very
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successful and a good supplement to the legislation in the area. He wished the ERPC good luck for the future and said that some issues, in particular the revision of the Waste Directive, make it essential that the work done by the ERPC is communicated very clearly. Maria Gafo made a presentation on the Commission activities related to waste and recycling.
Agreed: Maria Gafo promised to send more information to the participants on the consultation on by-products after the meeting.

6.

ANY OTHER BUSINESS
Jori Ringman reminded everyone that the invitation to this meeting was based on the email list for the old ERPC and the list of Stakeholders of the new Declaration. Each participating association should give the Secretariat either a single contact name and forward all correspondence to its relevant delegates or the names and e-mail addresses of all its delegates and the Secretariat will send them correspondence directly. The choice is there for each organisation but needs to be communicated clearly to the Secretariat as soon as possible so that forthcoming e-mails are sent to the correct addresses. ERPA and ETS responded immediately and gave their contact details.
Agreed: Each association has to send the name(s) and email address(es) to the ERPC Secretariat for the future contacts between the Secretariat and the members.

7.

DATE OF THE NEXT MEETING
The next meeting will be held on Wednesday, 13 June 2007 from 10:30 to 12:30 hours at CEPI‟s office, Brussels. ______

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