Impact of Children’s Internet Protection Act (CIPA) on E-rate Discounts
Train-the-Trainer Workshop September 17-18, 2001 Schools & Libraries Division, USAC
Impact of CIPA Requirements on E-rate Discounts
1. Overview 2. General Certification Information 3. Administrative Authorities 4. Waivers 5. Specific Certification Information 6. Certification Deadlines 7. Summary
Schools & Libraries Division, USAC September 17-18, 2001
2
The information on this slide is believed to be true and accurate as of September 4, 2001.
Overview
Schools & Libraries Division, USAC September 17-18, 2001
3
The information on this slide is believed to be true and accurate as of September 4, 2001.
CIPA Overview – Key Dates
12/21/2000 - CIPA signed into law 01/23/2001 - FCC released Notice of Proposed Rule Making (NPRM) 04/05/2001 - FCC released final rules 04/20/2001 - Effective Date of FCC rules
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
CIPA Overview
Amends three federal laws: Elementary and Secondary Education Act of 1965 (20 U.S.C. 6801 et seq.) Museum and Library Services Act (20 U.S.C. 9134(b)) Communications Act of 1934 (47 U.S.C. 254(h) and (l))
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
CIPA Overview
Effective Date of FCC Rules — 04/20/2001 Funding Year 4 (the Funding Year beginning 07/01/2001) is the first E-rate program funding year after the effective date Programs under the Museum and Library Services Act and the Elementary and Secondary Education Act begin at a later date
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
NCIPA
Subtitle of CIPA - Neighborhood Children’s Internet Protection Act Sections 1731 – 1741 of P.L. 106-554 Amends only Section 254 of the Communications Act of 1934
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
NCIPA
Certification requirements of CIPA and NCIPA overlap significantly FCC adopted timeframe and waiver rules identical to those of CIPA Final rules for CIPA contain requirements under NCIPA as well — no separate certifications
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
Internet Safety Policy
Must include Technology Protection Measure Must address certain policy issues (next slide) Must be addressed at a public hearing or meeting for which reasonable notice is provided Must include monitoring of online activities of minors (schools only)
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
Policy Must Address:
Access by minors to inappropriate matter Safety/security of minors when using e-mail, chat rooms, other direct electronic communications Unauthorized access, including ―hacking‖ and other unlawful activities by minors online Unauthorized disclosure, use and dissemination of personal information regarding minors Measures designed to restrict minors’ access to materials harmful to minors
Schools & Libraries Division, USAC September 17-18, 2001
10
The information on this slide is believed to be true and accurate as of September 4, 2001.
Technology Protection Measure
Specific technology that blocks or filters Internet access Must protect against access by adults and minors to visual depictions that are obscene, child pornography, or harmful to minors May be disabled for adults engaged in bona fide research or other lawful purposes
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
General Certification Information
Schools & Libraries Division, USAC September 17-18, 2001
12
The information on this slide is believed to be true and accurate as of September 4, 2001.
Certifications
Schools and Libraries have complied with the requirements of CIPA Schools and Libraries are undertaking actions, including any necessary procurement procedures, to comply with the requirements of CIPA CIPA does not apply because schools and libraries are receiving only Telecommunications Services The information on this slide is believed to be Schools & Libraries Division, USAC 13
September 17-18, 2001
true and accurate as of September 4, 2001.
Undertaking Actions
An undertaken action is an action which can be documented and which moves the recipient of service toward compliance Documentation of undertaken actions must be retained for audit purposes
Schools & Libraries Division, USAC September 17-18, 2001
14
The information on this slide is believed to be true and accurate as of September 4, 2001.
Undertaking Actions: Examples
Examples of documentation that could demonstrate that a recipient of service is undertaking actions to comply with CIPA: A published or circulated school or library board agenda with CIPA compliance cited as a topic. A circulated staff meeting agenda with CIPA compliance cited as a topic.
Schools & Libraries Division, USAC September 17-18, 2001
15
The information on this slide is believed to be true and accurate as of September 4, 2001.
Undertaking Actions: Examples
More examples of documentation: An agenda or minutes from a meeting open to the public at which an Internet Safety Policy was discussed An agenda or minutes from a public or nonpublic meeting of a school or library board at which procurement issues relating to the acquisition of a Technology Protection Measure were discussed
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
Undertaking Actions: Examples
More examples of documentation:
A memo to an administrative authority of a school or library
from a staff member outlining the CIPA issues not addressed by an Acceptable Use Policy currently in place A memo or report to an administrative authority of a school or library from a staff member describing research on available Technology Protection Measures A memo or report to an administrative authority of a school or library from a staff member which discusses and analyzes Internet Safety Policies in effect at other schools and libraries.
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
Undertaking Actions: Examples
More examples of documentation: A Service Provider quote requested and received by a recipient of service or Billed Entity which contains information on a Technology Protection Measure A draft of an RFP or other procurement procedure to solicit bids for the purchase or provision of a Technology Protection Measure
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
Administrative Authorities
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
Administrative Authority(ies)
The Administrative Authority for a school or library is the entity that must make the CIPA certification
For a school, the Administrative Authority may
be the relevant school, school board, local educational agency, or other authority with responsibility for administration of the school
Schools & Libraries Division, USAC September 17-18, 2001
20
The information on this slide is believed to be true and accurate as of September 4, 2001.
Administrative Authority(ies)
The Administrative Authority for a school or library is the entity that must make the relevant CIPA certification
For a library, the Administrative Authority may
be the relevant library, library board, or other authority with responsibility for administration of the library.
Schools & Libraries Division, USAC September 17-18, 2001
21
The information on this slide is believed to be true and accurate as of September 4, 2001.
Administrative Authority
If the Administrative Authority is also the Billed Entity
the Administrative Authority certifies on the Form
486
If the Administrative Authority is NOT the Billed Entity
the Administrative Authority must complete Form
479 and submit the Form 479 to the Billed Entity.
Schools & Libraries Division, USAC September 17-18, 2001
22
The information on this slide is believed to be true and accurate as of September 4, 2001.
Billed Entity
The Billed Entity then certifies on Form 486 that it has collected duly completed and signed Form(s) 479.
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
Form 479
The Administrative Authority does not need to submit the Form 479 to the Billed Entity when the Billed Entity applied for Telecommunications Services only. The Billed Entity does not need to collect Forms 479 from Administrative Authorities they represent when the Billed Entity requested discounts for Telecommunications Services only.
Schools & Libraries Division, USAC September 17-18, 2001
24
The information on this slide is believed to be true and accurate as of September 4, 2001.
Billed Entities Must Collect Forms 479 from Administrative Authorities if:
The Billed Entity is the lead member of the consortium but is not the Administrative Authority for all of the members of the Consortium
Schools & Libraries Division, USAC September 17-18, 2001
25
The information on this slide is believed to be true and accurate as of September 4, 2001.
Billed Entities Must Collect Forms 479 from Administrative Authorities if:
The Billed Entity is a state or local government entity or other entity who acts as the Billed Entity for one or more schools or libraries represented on its Form 486 but who is not the Administrative Authority for those schools or libraries.
Schools & Libraries Division, USAC September 17-18, 2001
26
The information on this slide is believed to be true and accurate as of September 4, 2001.
Billed Entities Must Collect Forms 479 from Administrative Authorities if:
The Billed Entity is the Administrative Authority for one or more schools or libraries (perhaps including itself) on its Form 486 but is not the Administrative Authority for other schools or libraries on its Form 486.
Schools & Libraries Division, USAC September 17-18, 2001
27
The information on this slide is believed to be true and accurate as of September 4, 2001.
Waivers
Schools & Libraries Division, USAC September 17-18, 2001
28
The information on this slide is believed to be true and accurate as of September 4, 2001.
Waivers
May be used in the Second Funding Year after the effective date in which you have ―applied‖ if
the school or library cannot make the required
certifications because its state or local procurement rules or regulations or competitive bidding requirements prevent the making of the certification.
Schools & Libraries Division, USAC September 17-18, 2001
29
The information on this slide is believed to be true and accurate as of September 4, 2001.
Applying for Funds
For the purpose of CIPA requirements, a school or library who is a recipient of service is considered to have ―applied‖ for funds in a Funding Year only when a Receipt of Service Confirmation Form 486 for a Funding Request for Internet Access or Internal Connections has been successfully data entered.
Schools & Libraries Division, USAC September 17-18, 2001
30
The information on this slide is believed to be true and accurate as of September 4, 2001.
Determination of Your First, Second, and Third Funding Years after the Effective Date (April 20, 2001) for Waiver Purposes
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
First Funding Year for Purposes of CIPA
The First Funding Year after the effective date in which a school or library ―applies‖ for funds for Internet Access or Internal connections is the First Funding Year for the purpose of CIPA
In the First Funding Year, the applicant must be
in compliance with CIPA or undertaking actions to comply with CIPA in order to receive discounts for Internet Access or Internal Connections.
Schools & Libraries Division, USAC September 17-18, 2001
32
The information on this slide is believed to be true and accurate as of September 4, 2001.
Second Funding Year for Purposes of CIPA
Once the First Funding Year is established, the Funding Year immediately following the first Funding Year becomes the Second Funding Year for the purpose of CIPA
Schools & Libraries Division, USAC September 17-18, 2001
33
The information on this slide is believed to be true and accurate as of September 4, 2001.
Second Funding Year for Purposes of CIPA
If the school or library ―applies‖ for funds for
Internet Access or Internal Connections in the Second Funding Year, it must certify that:
it is in compliance with CIPA unless state or local procurement rules or regulations or competitive bidding requirements prevent the making of the certification
A school or library so prevented may request a waiver for
the Second Funding Year
Schools & Libraries Division, USAC September 17-18, 2001
34
The information on this slide is believed to be true and accurate as of September 4, 2001.
Third Funding Year for Purposes of CIPA
The Third Funding Year is the Funding Year immediately following the Second Funding Year for the purpose of CIPA.
If the school or library applies for funds for
Internet Access or Internal Connections in the Third Funding Year, it must be in compliance with CIPA.
Schools & Libraries Division, USAC September 17-18, 2001
35
The information on this slide is believed to be true and accurate as of September 4, 2001.
Examples that do NOT constitute a First Funding Year for Purposes of CIPA
The Billed Entity receives a Funding Commitment for Internet Access or Internal Connections, but takes no further action
Schools & Libraries Division, USAC September 17-18, 2001
36
The information on this slide is believed to be true and accurate as of September 4, 2001.
Examples that do NOT constitute a First Funding Year for Purposes of CIPA
The Billed Entity receives a Funding Commitment for Internet Access or Internal Connections, submits Form 486, but the Form 486 is not successfully data entered.
Schools & Libraries Division, USAC September 17-18, 2001
37
The information on this slide is believed to be true and accurate as of September 4, 2001.
Examples that do NOT constitute a First Funding Year for Purposes of CIPA
The Billed Entity ―applies‖ ONLY for Telecommunications Services.
Schools & Libraries Division, USAC September 17-18, 2001
38
The information on this slide is believed to be true and accurate as of September 4, 2001.
Examples of First Funding Year for Purposes of CIPA
The Billed Entity submits a Form 486 for Internet Access or Internal Connections, the Form 486 is successfully data entered, but the Billed Entity cancels all of its Funding Requests on a Form 500
Schools & Libraries Division, USAC September 17-18, 2001
39
The information on this slide is believed to be true and accurate as of September 4, 2001.
Examples of First Funding Year for Purposes of CIPA
The Billed Entity submits a Form 486 for Internet Access or Internal Connections, the Form 486 is successfully data entered, but the Service Provider does not receive a corresponding disbursement
Schools & Libraries Division, USAC September 17-18, 2001
40
The information on this slide is believed to be true and accurate as of September 4, 2001.
Specific Certification Information
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
Certification
Certification made on Form 486 Certification required beginning with the First Funding Year after April 20, 2001 in which you ―apply‖ for discounts Certification required each year thereafter in which you ―apply‖ for discounts
Schools & Libraries Division, USAC September 17-18, 2001
42
The information on this slide is believed to be true and accurate as of September 4, 2001.
Certifications for Purpose of CIPA
Administrative Authorities: In compliance with CIPA (―Done‖); OR Undertaking actions to be in compliance by next Funding Year (―Doing‖); OR CIPA does not apply because discounted services are only Telecommunications Services
Schools & Libraries Division, USAC September 17-18, 2001
43
The information on this slide is believed to be true and accurate as of September 4, 2001.
CIPA 486 Certifications
Billed Entities Who Represent Administrative Authorities:
Received completed Forms 479 from members; OR CIPA does not apply (Telecommunications) For Funding Year 5 and later Funding Years: Some or all of the recipients of service have requested CIPA waivers; OR No recipients of service have requested CIPA waivers
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
Acceptable Certifications
First Funding Year after 04/20/2001 in which Billed Entity is applying for discounts: ―Done‖ or ―Doing‖ Second Funding Year after 04/20/2001 in which Billed Entity is applying for discounts: ―Done‖ or ―Doing under Waiver‖ Third Funding Year after 04/20/2001 in which Billed Entity is applying for discounts: ―Done‖
Schools & Libraries Division, USAC September 17-18, 2001
45
The information on this slide is believed to be true and accurate as of September 4, 2001.
Form 486 Certifications
First FY ―Apply‖ after 04/20/2001 Second FY ―Apply‖ after 04/20/2001 Third FY ―Apply‖ after 04/20/2001
Adm. Auth. Complies in First FY Adm. Auth. Complies in Second FY Adm. Auth. Complies before Start of Third FY
―Done‖ Item 11a ―Doing‖ Item 11b ―Doing‖ Item 11b
―Done‖ Item 11a ―Done‖ Item 11a ―Doing under Waiver‖ Items 6C,11b
―Done‖ Item 11a ―Done‖ Item 11a ―Done‖ Item 11a
Schools & Libraries Division, USAC September 17-18, 2001
46
The information on this slide is believed to be true and accurate as of September 4, 2001.
General Instructions for Item (11):
A Billed Entity who is the Administrative Authority must check Item (11)(a) or (11)(b) or (11)(c). If the Billed Entity is not the Administrative Authority, skip to Item (11)(d). A Billed Entity who represents one or more Administrative Authorities must check Item (11)(d) or (11)(e).
Schools & Libraries Division, USAC September 17-18, 2001
47
The information on this slide is believed to be true and accurate as of September 4, 2001.
General Instructions for Item (11):
FOR FUNDING YEARS AFTER FUNDING YEAR 4, a Billed Entity who must collect Forms 479 and who checks Item (11)(d) must check Item (11)(f) or (11)(g).
IF THE FORM 486 PERTAINS TO A FUNDING YEAR PRIOR TO FUNDING YEAR 4 (THE FUNDING YEAR BEGINNING JULY 1, 2001), SKIP TO ITEM 12.
Schools & Libraries Division, USAC September 17-18, 2001
48
The information on this slide is believed to be true and accurate as of September 4, 2001.
Certification Deadlines
Schools & Libraries Division, USAC September 17-18, 2001
49
The information on this slide is believed to be true and accurate as of September 4, 2001.
Situation #1 FY4 Early filing and Certification deadline
The date of the Funding Commitment Decision Letter is BEFORE October 28, 2001
AND
You want to file Form 486 before services start.
Schools & Libraries Division, USAC September 17-18, 2001
EARLY FILING FOR FUNDING YEAR 4: For those Funding Requests for services where the date of the FCDL and the Service Start Date featured on the Form 486 are both before October 28, 2001 and services have not yet started, the Billed Entity has the option to file Form 486 early — that is, in advance of the services starting — if certain conditions are met (see next slide). If the Form 486 is filed in this manner, it MUST be postmarked on or before October 28, 2001.
50
The information on this slide is believed to be true and accurate as of September 4, 2001.
Situation #1 FY4 Early filing and Certification deadline
The date of the Funding Commitment Decision Letter is BEFORE October 28, 2001
AND
You want to file Form 486 before services start.
Conditions for early filing in Funding Year 4:
You have received your FCDL You have confirmed with the named Service Provider
that the services you ordered will start on the Service Start Date, which must be on or before October 28, 2001. You are able to accurately make all of the relevant certifications in Block 4 in advance of the date of the start of discounted services.
Schools & Libraries Division, USAC September 17-18, 2001
51
The information on this slide is believed to be true and accurate as of September 4, 2001.
Situation #2 FY4 Certification deadline
The date of the Funding Commitment Decision Letter is BEFORE October 28, 2001
The Service Start Date AND is ON OR BEFORE October 28, 2001
For those Funding Requests for services starting on or before October 28, 2001, the Form 486 MUST be postmarked on or before October 28, 2001 in order to receive discounts retroactively to the Service Start Date.
Schools & Libraries Division, USAC September 17-18, 2001
52
The information on this slide is believed to be true and accurate as of September 4, 2001.
Situation #2 FY4
486 SSD PM Date
FCDL Date
9/1
10/1 10/15
7/1
10/28
6/30
Situation #2 FY4 Certification deadline
The date of the Funding Commitment Decision Letter is BEFORE October 28, 2001
The Service Start Date AND is ON OR BEFORE October 28, 2001
If the Form 486 is postmarked later than October 28, 2001, the Form 486 postmark date will become the start date for discounted services on those Funding Requests featured on the Form 486.
SLD will not provide discounts for the services
Schools & Libraries Division, USAC September 17-18, 2001
rendered prior to the new start date and will reduce the funding commitment for the relevant FRN as appropriate.
54
The information on this slide is believed to be true and accurate as of September 4, 2001.
Situation #2 FY4
486 SSD PM Date 486 PM Date and New SSD
FCDL Date
9/1
10/1 10/15
11/1
7/1
10/28
6/30
Situation #3 FY4
The date of the Funding Commitment Decision Letter is AFTER October 28, 2001
AND
The Service Start Date is ON OR BEFORE October 28, 2001
For those Funding Requests for services starting on or before October 28, 2001 but for which the date of the FCDL is after October 28, 2001, your Form 486 does NOT need to be postmarked by October 28, 2001. However, your Form 486 MUST be postmarked no later than 120 days after the date of the FCDL in order for discounts to be paid retroactively to the Service Start Date.
Schools & Libraries Division, USAC September 17-18, 2001
56
The information on this slide is believed to be true and accurate as of September 4, 2001.
Situation #3 FY4
486 PM Date
SSD
FCDL Date
10/1
11/1
3/1
7/1
10/28
6/30
For the purpose of demonstrating the Form 486 120-day deadline requirements, the dates used in this example are approximate.
Situation #3 FY4
The date of the Funding Commitment Decision Letter is AFTER October 28, 2001
AND
The Service Start Date is ON OR BEFORE October 28, 2001
If the Form 486 is postmarked later than 120 days after the date of the FCDL, the date 120 days before the Form 486 postmark date will become the start date for discounted services on those Funding Requests featured on the Form 486.
SLD will not provide discounts for the services rendered
prior to the new start date and will reduce the funding commitment for the relevant FRN as appropriate.
Schools & Libraries Division, USAC September 17-18, 2001
58
The information on this slide is believed to be true and accurate as of September 4, 2001.
Situation #3 FY4
486 PM Date 486 PM Date
SSD
FCDL New Date SSD
10/1
11/1 12/1
3/1
4/1
7/1
10/28
6/30
120 days
For the purpose of demonstrating the Form 486 120-day deadline requirements, the dates used in this example are approximate.
Situation #4 FY4
The date of the Funding Commitment Decision Letter is BEFORE the Service Start Date
The Service Start Date AND is AFTER October 28, 2001
For those Funding Requests for services starting after October 28, 2001, the Form 486 MUST be postmarked no later than 120 days after the start of services in order for discounts to be paid retroactively to the Service Start Date.
Schools & Libraries Division, USAC September 17-18, 2001
60
The information on this slide is believed to be true and accurate as of September 4, 2001.
Situation #4 FY4
486 PM Date
FCDL Date
SSD
9/1
12/1
4/1
7/1
10/28
6/30
For the purpose of demonstrating the Form 486 120-day deadline requirements, the dates used in this example are approximate.
Situation #4 FY4
The date of the Funding Commitment Decision Letter is BEFORE the Service Start Date
The Service Start Date AND is AFTER October 28, 2001
If the Form 486 is postmarked later than 120 days after the Service Start Date featured on the Form 486, the date 120 days before the Form 486 postmark date will become the start date for discounted services on those Funding Requests featured on the Form 486.
SLD will not provide discounts for the services
rendered before the new start date, and will reduce the funding commitment of the relevant FRN as The information on this slide is believed to be Schools &appropriate.USAC Libraries Division, 62
September 17-18, 2001
true and accurate as of September 4, 2001.
Situation #4 FY4
486 PM Date 486 PM Date
FCDL Date
New SSD SSD
9/1
12/1
1/1
4/1
5/1
7/1
10/28
6/30
120 days
For the purpose of demonstrating the Form 486 120-day deadline requirements, the dates used in this example are approximate.
For those Funding Requests for services starting after October 28, 2001, the Form 486 MUST be postmarked no later than 120 days after the date of the FCDL in order for discounts to be paid retroactively to the Service Start Date.
Schools & Libraries Division, USAC September 17-18, 2001
64
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The information on this slide is believed to be true and accurate as of September 4, 2001.
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Situation #5 FY4
486 PM Date
FCDL SSD Date
12/1
1/1
5/1
7/1
10/28
6/30
For the purpose of demonstrating the Form 486 120-day deadline requirements, the dates used in this example are approximate.
If the Form 486 is postmarked later than 120 days after the date of the FCDL, the date 120 days before the Form 486 postmark date will become the start date for discounted services on those Funding Requests featured on the Form 486.
SLD will not provide discounts for services rendered prior
to the new start date and will reduce the funding commitment of the relevant FRN as appropriate.
Schools & Libraries Division, USAC September 17-18, 2001
66
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5# noitautiS 4YF
The information on this slide is believed to be true and accurate as of September 4, 2001.
Situation #5 FY4
486 PM Date 486 PM Date
FCDL New SSD Date SSD
12/1
1/1
2/1
5/1
6/1
7/1
10/28
6/30
120 days
For the purpose of demonstrating the Form 486 120-day deadline requirements, the dates used in this example are approximate.
Funding Years After Funding Year 4
(Funding Years beginning July 1, 2002 and later)
Billed Entities filing Forms 486 for Funding Years after Funding Year 4 may encounter one or more of the situations described in the next slides.
Schools & Libraries Division, USAC September 17-18, 2001
68
The information on this slide is believed to be true and accurate as of September 4, 2001.
Situation #1 FY5 and later Early filing
The date of the Funding Commitment Decision Letter and the Service Start Date are BEFORE July 31 of the Funding Year
AND
You want to file Form 486 before services start.
EARLY FILING FOR FUNDING YEARS AFTER FUNDING YEAR 4: For those Funding Requests for services where the date of the FCDL and the Service Start Date featured on the Form 486 are both before July 31 of the Funding Year, the Billed Entity has the option to file Form 486 early — that is, in advance of services starting — if certain conditions are met (see next slide). If the Form 486 is filed in this manner, it MUST be postmarked on or before July 31 of the Funding Year.
Schools & Libraries Division, USAC September 17-18, 2001
69
The information on this slide is believed to be true and accurate as of September 4, 2001.
Situation #1 FY5 and later Early filing
The date of the Funding Commitment Decision Letter and the Service Start Date are BEFORE July 31 of the Funding Year
AND
You want to file Form 486 before services start.
Conditions for early filing for Funding Years after Funding Year 4:
You have received your FCDL
You have confirmed with the named Service Provider
that the services you ordered will start on the Service Start Date, which must be in July of the Funding Year. You are able to accurately make all of the relevant certifications in Block 4 in advance of the date of the start of discounted services.
Schools & Libraries Division, USAC September 17-18, 2001
70
The information on this slide is believed to be true and accurate as of September 4, 2001.
Situation #2 FY5 and later
The date of the Funding Commitment Decision Letter is BEFORE the Service Start Date
For those Funding Requests for services where the date of the FCDL is BEFORE the Service Start Date featured on the Form 486, the Form 486 MUST be postmarked no later than 120 days after the start of services in order for discounts to be paid retroactively to the Service Start Date.
Schools & Libraries Division, USAC September 17-18, 2001
71
The information on this slide is believed to be true and accurate as of September 4, 2001.
Situation #2 FY5
486 PM Date
FCDL Date
SSD
6/1
11/1
7/1
6/30
For the purpose of demonstrating the Form 486 120-day deadline requirements, the dates used in this example are approximate.
Situation #2 FY5 and later
The date of the Funding Commitment Decision Letter is BEFORE the Service Start Date
If the Form 486 is postmarked later than 120 days after the Service Start Date featured on the Form 486, the date 120 days before the Form 486 postmark date will become the start date for discounted services.
SLD will not provide discounts for services rendered
prior to the new start date and will reduce the funding commitment of the relevant FRN as appropriate.
Schools & Libraries Division, USAC September 17-18, 2001
73
The information on this slide is believed to be true and accurate as of September 4, 2001.
Situation #2 FY5
486 PM Date 486 PM Date
FCDL Date
SSD
New SSD
6/1
8/1
11/1
12/1
7/1
6/30
120 days
For the purpose of demonstrating the Form 486 120-day deadline requirements, the dates used in this example are approximate.
Situation #3 FY5 and later
The date of the Funding Commitment Decision Letter is AFTER the Service Start Date
For those Funding Requests for services where the date of the FCDL is AFTER the Service Start Date featured on the Form 486, the Form 486 MUST be postmarked no later than 120 days after the date of the FCDL in order for discounts to be paid retroactively to the Service Start Date.
Schools & Libraries Division, USAC September 17-18, 2001
75
The information on this slide is believed to be true and accurate as of September 4, 2001.
Situation #3 FY5
486 PM Date
SSD
FCDL Date
9/1
1/1
7/1
6/30
For the purpose of demonstrating the Form 486 120-day deadline requirements, the dates used in this example are approximate.
Situation #3 FY5 and later
The date of the Funding Commitment Decision Letter is AFTER the Service Start Date
If the Form 486 is postmarked later than 120 days after the date of the FCDL, the date 120 days before the Form 486 postmark date will become the start date for discounted services.
SLD will not provide discounts for services
rendered prior to the new start date and will reduce the funding commitment of the relevant FRN as appropriate.
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
Situation #3 FY5
486 PM Date 486 PM Date
SSD
FCDL Date
New SSD
9/1
10/1
1/1
2/1
7/1
6/30
120 days
For the purpose of demonstrating the Form 486 120-day deadline requirements, the dates used in this example are approximate.
Summary
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
How Many Forms 486 to File?
You must complete a separate Form 486 in the Following Situations:
if you receive Funding Commitment Decision
Letters featuring more than one Entity Number For Funding Year 4 and later, if the Item (11)(a) certification applies to certain FRNs and the Item (11)(b) certification applies to other FRNs.
If you file a Form 486 for FRNs for which either Item (11)(a) or Item (11)(b) applies, you may include FRNs for Telecommunications Services on that Form 486
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
How Many Forms 486 to File?
You must complete a separate Form 486 in the Following Situations:
for Funding year 5 and later, if you file a
waiver of CIPA requirements (Item)(6c) for a portion of your funded FRNs
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.
When to File?
Forms 486 can not be submitted earlier than the receipt of a Funding Commitment Decision Letter from the SLD. Check the Instructions for Minimum Processing Standards for Filing the Form 486
Schools & Libraries Division, USAC September 17-18, 2001
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The information on this slide is believed to be true and accurate as of September 4, 2001.