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2007 Prospective Vendor Letter - Junior League of Denver

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					                                               Holiday Mart 2007

March 2007


Dear Prospective Vendor:

Thank you for your interest in becoming a vendor at the Junior League of Denver’s 29th annual
Holiday Mart. The 2007 Holiday Mart is scheduled for Thursday, November 29 – Sunday, December
2, 2007 at the Denver Merchandise Mart. We are extremely excited to be returning to this venue for a
second year. Our first year there was a huge success and we are looking forward to an even bigger
success this year. The Denver Merchandise Mart is a full service facility with a larger and newly
renovated building, a central location, and plenty of amenities. We are dedicated to making this
Holiday Mart the most successful and enjoyable ever.

THE JUNIOR LEAGUE OF DENVER
The Junior League of Denver, Incorporated, (JLD) founded in 1918, is an organization of women
committed to promoting voluntarism, developing the potential of women and improving the community
through the effective action and leadership of trained volunteers. Our purpose is exclusively
educational and charitable.

The Junior League of Denver has returned hundreds of thousands of volunteer hours and dollars to
the Metro Denver community through its programs, member development and training activities,
grants, public policy and advocacy initiatives and facilitation assistance. We accomplish our mission
by supporting programs and efforts that focus on improving the community through the health and
education of women and children. The money raised by the Junior League of Denver benefits such
community programs as Career Connections, Project Wise, Kids Connect, Assets for Colorado Youth,
and Young Audiences of Colorado.


HOLIDAY MART DETAIL
We have two areas of the Holiday Mart where you can sell your merchandise: the Artisan Village or
the Retail Market.

   Artisan Village is the area of the Holiday Mart that features a collection of high quality gifts, food
   and handcrafted items. All Artisan merchandise is displayed in one area, independent of the Retail
   Market Booths. Each table is $185 and The Junior League of Denver collects a 30% commission
   on all gross sales in the Artisans Boutique. The commission we collect supports the purpose and
   programs the Junior League of Denver.


       The Junior League of Denver supports the community by devoting trained volunteers and/or dollars to several
       projects in the metro Denver community. Membership dues, our famous cookbooks, the annual Holiday Mart,
    “Kitchens That Cook!”, our well known thrift store (the Second Time Shop) and the annual Bridge Marathon provide
                                the financial means to support our purpose and programs.

                           6300 East Yale Ave. , #128, Denver, CO 80222-7184
                     303/692-0270  Fax: 303/753-6846  www.jld.org  info@jld.org
        The Retail Market of the Holiday Mart has a flat booth fee, with no percentage of gross sales
        charged. The booth fee supports the purpose and programs of the Junior League of Denver. A
        booth fee includes carpet in the booth to match the aisles, along with 10’ drapes, an 8’ skirted
        table, two chairs and a trash can. Fee structures are as follows for standard booth space:
            Each 10’x10’ Booth:                                   $1300      (i.e. 10’x20’ = $2600, etc.)
            Premium Corner Booths require an additional fee of: $350
            Corner Booths require an additional fee of:            $200
            End caps (2 corners) are an additional fee of:         $700

    Artisans and Retailers are requested to complete the enclosed “Holiday Mart Vendor Application,”
    indicating your area of preference, and submit samples of all items that you would like to sell at our
    show. These items must be approved through our “Jurying Process.” You may submit your application
    via email and send your items separately.

            If you are submitting items to be juried by the Retail Committee, we will need the completed
             “Holiday Mart Vendor Application” and all items to be juried shipped to our headquarters and
             received by Tuesday, May 1, 2007 to be included in this first round of jurying.
            If you are submitting items to be juried by the Artisans Committee, those items will be juried
             during the weeks of May 22nd, June 26th, July 24th, and August 14th. Please refer to the
             section below entitled “Jurying Process” for specific information and dates related to the
             jurying process.

    Please do not submit items that infringe on others’ trademarks, as you will not be allowed to sell these
    items unless appropriate paperwork is presented to the Junior League of Denver.

    We look forward to receiving your application and a preview of your items for the “Jurying Process.”
    Should you have any questions, please feel free to contact us via email at holidaymart@jld.org or via
    phone 303.692.0270 x 261 for Artisan Village inquires and x 269 for Retail Market inquiries.

    Sincerely,



    Nicole Foster                                                  Becca Engel
    Artisan Committee Chair                                        Retail Committee Chair
    artisanholidaymart@jld.org                                     retailholidaymart@jld.org


              If you wish to be removed from this mailing list, please contact us at: holidaymart@jld.org




    Attachment: Frequently Asked Questions – Holiday Mart 2007




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                                         Holiday Mart 2007


                               Frequently Asked Questions

THE HOLIDAY MART
The Holiday Mart is one of the Junior League of Denver’s premier fundraisers and also one of Denver’s
largest fundraising traditions. Since 1980, the Holiday Mart has raised over $4 million to support the
League’s purpose and community programs. The League channels volunteers and funds into the
community through direct service projects, grants and public policy efforts.

WHEN / WHERE (information is subject to change)
Thursday, November 29, 2007 through Sunday, December 2, 2007
The Denver Merchandise Mart
451 East 58th Avenue, Denver, Colorado 80216

   Show dates:
   Thursday, November 29, 2007           9 a.m. – 1 p.m.         *Brunch & Preferential Shopping
                                         1 p.m. – 6 p.m.          Open to the public
   Friday, November 30, 2007             10 a.m. – 9 p.m.         Open to the public
   Saturday, December 1, 2007             9 a.m. – 5 p.m.         Open to the public
   Sunday, December 2, 2007              10 a.m. – 4 p.m.         Open to the public
   * Special event that requires an additional ticket; will not be open to the public

   Set up and take down hours:
   Tuesday, November 27, 2007           8 a.m. - 8 p.m.        Set Up – Retailers Only
   Wednesday, November 28, 2007         8 a.m. - 8 p.m.        Set Up – Retailers and Artisans
   Sunday, December 2, 2007             4 p.m. - 8 p.m.        Take Down


TICKETS (information is subject to change)
   General admission to the 2007 Holiday Mart will be as follows:
    $10 - Adults               $7 - Adults age 55 and over
    $ 25 - Multi-day ticket           Free - Children age 10 and under


PUBLICITY
The Holiday Mart is widely publicized in the Denver metro area and throughout Colorado and
surrounding communities through newspapers, magazines, television, radio, press releases and
shopping directories. In addition, a network of more than 2,000 Junior League of Denver members and
28 years of devoted shoppers who bill the Holiday Mart as a “Do Not Miss” event, promote the Holiday
Mart.


WHAT IS A JURIED SHOW?
The Holiday Mart Committee members review potential vendors’ products and price points and then
decide as a group who will be invited to the show. The Holiday Mart Committee meets as a group
several times to go through this process. At those meetings a vendor may be assigned a “Yes”, “No”
or “Waitlist” status for just the current year’s show.
     “Yes” vendors are sent a contract and required paperwork.
     “No” vendors are sent a letter.
     “Waitlist” vendors are called or sent a letter to let them know we are still considering them.

  **We will be limiting the number of vendors in each product category and the total number of
   vendors in the Holiday Mart. It is to each vendors benefit to send items in early for jurying.**

Contract packages for Retailers and Artisans will be mailed by the 3rd week in August. Please
understand that potentially not all the items you submit will be selected for sale at the Holiday Mart.
The Holiday Mart Committee will continue to jury until all spaces are sold.


JURYING PROCESS
   1.      Please send us a representative sample or pictures of ALL of the merchandise you intend to
   bring and sell at the 2007 Holiday Mart. Please include the enclosed Holiday Mart Vendor Application
   as well. If you do not jury a type of item, it MAY NOT be sold at the Holiday Mart.
   2.      If you are jurying for the Retail Market, your merchandise must be received BEFORE Tuesday
   May 1, 2007 to be in the first jurying round (NOTE: our office does not receive Saturday mail).
   The Retail Committee will be jurying items on an on-going basis, typically the 3rd Wednesday of
   each month. Please submit your items no later than the third Tuesday of the month. You will be
   notified by the Retail Committee following each jury meeting regarding the status of your
   application.
   3.      If you are jurying for the Artisans Village, the Artisan Committee will be jurying items during
   the weeks of May 22nd, June 26th, July 24th and August 14th Note: JLD HQ open 9am-4pm M-Friday.

           Date by which to drop off your artisan jury             Date after which you can pick
           items to the Junior League Headquarters                         up your items

          May 19, 2007                                             May 26, 2007
          June 20, 2007                                            June 30, 2007
          July 17, 2007                                            July 28, 2007
          August 11, 2006                                          August 18, 2006

    4. Select a category:
       Food * Women’s * Men’s * Children’s * Pets * Gifts * Jewelry * Home * Seasonal
    5. Address and send your box as the following:
          Junior League of Denver
          Holiday Mart Committee
          (c/o Artisan Boutique or Retail Market)
          6300 East Yale Avenue, Suite 128
          Denver, CO 80222-7184
    6. Label your box “Artisan” or “Retail” on all 4 sides.
    7. Please do not submit articles that infringe on others’ trademarks or other rights.


    Merchandise Return:
    You may choose to either donate your items to our raffle held during the Holiday Mart, or include a
    check made out to the ‘Junior League of Denver’ for return shipment of your items. Your items will
    be returned in the same box as they are sent in and will not be returned via UPS. You may also
    choose to include a paid return-shipping label as an alternative. This will assure that your
    merchandise is returned quickly.


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SHOULD I JURY FOR ARTISANS OR RETAIL?
The Artisan Village is comprised of smaller businesses that feature primarily handmade items. Each
vendor is charged $185 for an 8’ skirted table plus two chairs, a trash can and then 30% of sales go to
the Junior League of Denver. Artisans may purchase more than one table.

The Retail Market is comprised of vendors who pay a flat booth fee and all proceeds stay with the
company. A basic 10’ x 10’ booth begins at $1,300. Your booth fee will include carpet in your booth to
match the aisle ways, along with 10’ tall drapes, an 8’ skirted table, two chairs and a trash can.
Retailers may purchase more than one booth.

When selecting Artisan Village or Retailers Market, consider:
  What type of products do you carry?          What is the price point of your items?
  What are your anticipated sales?             Do you have enough people to staff a booth?
  Note: Retail Market booths must be staffed at all times.


WHAT AMENITIES ARE PROVIDED?
Free parking, two lunches per each 10’ X 10’ booth, one lunch per Artisan table, concessions stand to
purchase additional food and drinks, daily cleaning of hall and exhibitor trash cans and basic electricity
is included with booth fee. A $75 charge will apply to electrical outlets used by Artisans.

Locked storage rooms are available for a fee of $200-$300 per unit (depending on size) for the
entire duration of the Holiday Mart.


WHAT SHOULD MY BOOTH LOOK LIKE?
An 8’ skirted table and two chairs will be provided for Artisans. The tables are arranged in rows to
allow for easy access for customers to view items displayed. Artisans are encouraged to display items
neatly and in an eye-catching manner in order to attract shoppers.

A 10’ curtain is placed between vendors’ booths and the 8’ table will have a skirt in the Retail Market.
We encourage vendors to design their space in a “festive boutique” style. Setting up to allow for
customers to come into your booth works well and is often more “customer friendly”.

The Junior League of Denver and the Denver City Fire Marshall require that no part of your booth
protrude into the aisles beyond the 10-foot depth. This will be monitored and you will be asked to
make any necessary adjustments to your booth display. No “tent” or covering over the top of the booth
is allowed.


WHAT ARE THE DEADLINES?
Jurying will be ongoing from May 1, 2007 continuing until all spaces are filled. We will send contract
packages by the 3rd week of August. The booth layout for the Holiday Mart is determined on a first
come, first serve basis from the date we receive all paperwork from a Retailer or Artisan at our Junior
League of Denver headquarters. This includes your Contract, Booth Fee, Damage Deposit that will be
returned following the Holiday Mart, Proof of Insurance or Waiver, W-9 and Vendor Special Order
Form. All paperwork is due by Monday, September 17, 2007 end of day.


If you have any questions concerning the jurying process or the Holiday Mart in general, please
contact us at holidaymart@jld.org or at 303.692.0270 x261 for Artisan or x269 for the Retail
Committee.



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