Checklist For A Wedding

Eventageous Wedding Checklist Wedding Planning by Eventageous Your Wedding Checklist Wedding Master Checklist * Wedding Date:                                          Ceremony Location: ________________________ Time: ___________________________________ Officiant: ________________________________ Marriage License: ________________________ Reception Location: _______________________ Time: ______________________________________________ Contact: _______________________________ Rental Equipment Vendor: ________________________ Contact: ________________________________ Bridal Party  Maid of Honor: _____________ Best Man: ______________  Bridesmaid: ______________ Groomsman: ________________  Bridesmaid: ______________ Groomsman: ___________  Bridesmaid: ______________ Groomsman: ___________  Bridesmaid: ______________ Groomsman: ___________  Bridesmaid: ______________ Groomsman: ___________  Flower girl: ______________ Ring bearer: ____________ Guests Number of guests: __________________ Invitations Vendor: __________________ Lodging for out-of-town guests: ___________________ Attire  Groom’s Suit: _______________ Bridal gown shop: ______________  Accessories: ____________ Accessories: ____________  Groomsmen Suits: _____________ Bridesmaid dresses: ____________  Accessories: ____________ Accessories: ____________ Food and Beverage Caterer: ______________________ Contact: ______________________________ Cake: _____________________ Contact: ___________________________________ Flowers and Decoration Florist: ___________________ Contact: ______________________________ Photographer Photographer: ________________________ Contact: _____________________________ Music Musicians: __________________ Contact: DJ: ____________________________ Contact: _________________________________ Transportation Limo Vendor: ___________________ Contact: ______________________________ Honeymoon Location: __________________ Travel Dates: Miscellaneous Set-up gift registry: ______________________ Comments Wedding Planning by Eventageous Your Wedding Checklist Ceremony Checklist * Wedding Date:             General Information Location: ___________________________ Time: _____________________________________________ Officiant: _____________________________ Marriage License: ________________________ Site Details Site Address: ___________________________ _________________________ Room name: ____________________________________ Contact: ______________________________ Contact phone: __________________________ Contact email: __________________________ Maximum number of guests: ______________________ Special ceremony requirements?: ________________________________ Any restrictions on: Music: _______________________ Decorations: _______________ Flowers: _______________________ Photography: __________ Throwing rice, birdseed, etc.: ______________ Site provided accessories:  ____________________________  ____________________________  ____________________________ Facilities for bridal party dressing room ? ________ Fees for: see contract for reception  Building $ _______  Parking $ _______  Custodiam $ _______ Service Details Decide on any ceremony elements/traditions you want included in service  _Open fire pit ___________  ____________________________  ____________________________  ____________________________ Meet with Officiant to discuss ceremony structure and any requirements Talk with people you would like to do special performances/readings  ____________________________  ____________________________  ____________________________ Vows Ceremony Program Finalize ceremony details Rehearse ceremony Date and Time: _______________________________ After rehearsal dinner location: _________________________ Date and Time: ___________________________________ Number of guests: ______________ Comments               Wedding Planning by Eventageous Your Wedding Checklist Reception Checklist * Wedding Date:            General Information Location: ___________________________ Time: _____________________________________________ Officiant: ______________________________ Marriage License: ________________________ Site Details Site Address: ___________________________ _________________________ Room name: ____________________________________ Contact: __________________________ Contact phone: __________________________ Contact email: __________________________ Maximum number of guests: _______________________ Any restrictions on: Music: _______________________ Decorations: _______________________ Flowers: _______________________ Photography: __________ Throwing rice, birdseed, etc.: ______________________ Music: _______________________ Other: ___________________________ Site provided accessories:  ____________________________  ____________________________  ____________________________ Fees for:  Building $ ______________  Parking $ _______  Custodiam $ _______ Vendor Contacts Caterer: ____________________________________ Beverage Supplier: ____________________ Rental Equipment Vendor: ________________ Florist: ______________________ Photographer: _____________________ Musicians: _____________________ DJ: _____________________ Parking Attendants: ________________ Transportation: ____________________ Baby sitter: ____________________ Baby sitter phone: _____________ Baby sitter cell phone: _____________ Comments               Wedding Planning by Eventageous Your Wedding Checklist Reception Checklist - continued * Wedding Date:              Equipment Rental Vendor: _______________________ Contact: __________________________ Contact phone: __________________________ Contact email: __________________________ Pick-up date: _______________ Return date: ________________ Item: Item: Item: Item: Item: Item: Item: ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ Qty: Qty: Qty: Qty: Qty: Qty: Qty: _______ _______ _______ _______ _______ _______ _______ Comments             Before the Reception To-do List Reserve tables, chairs, linens etc. Arrange for parking Buy a guest book Arrange for a babysitter Give seating chart to caterer, location manager, or host Confirm with location manager that vendors will have access to location when you need it. Prepare table decorations Prepare site decorations Prepare wedding favors Prepare toasts or thanks to friends and family Confirm with people you expect to give/lead toasts Coordinate first dance with musicians/DJ        Wedding Day To-do List Drop off guest book Move any flowers from ceremony to reception site Decorate room and tables Set-up rental items Designate who will meet and greet guests at the site Designate someone to collect wedding gifts brought to the party Wedding Planning by Eventageous Your Wedding Checklist Bridal Party Checklist – Bride’s Attendants * Wedding Date:  Bride’s Attendants Maid/Matron of Honor: _____________________ Address: _________________________________ City: __________________________ State ____________ Zip _______ Phone: ____________________ Email: ______________________ Sizes: Dress: __________ Shoes: __________ Other ___________: _______ Bridesmaid: _________________________ Address: _________________________________ City: __________________________ State ____________ Zip _______ Phone: ____________________ Email: ______________________ Sizes: Dress: __________ Shoes: __________ Other ___________: _______ Bridesmaid: _________________________ Address: _________________________________ City: __________________________ State ____________ Zip _______ Phone: ____________________ Email: ______________________ Sizes: Dress: __________ Shoes: __________ Other ___________: _______ Bridesmaid: ________________________ Address: _________________________________ City: __________________________ State ____________ Zip _______ Phone: ____________________ Email: ______________________ Sizes: Dress: __________ Shoes: __________ Other ___________: _______ Bridesmaid: ______________________ Address: _________________________________ City: __________________________ State ____________ Zip _______ Phone: ____________________ Email: ______________________ Sizes: Dress: __________ Shoes: __________ Other ___________: _______ Bridesmaid: ______________________ Address: _________________________________ City: __________________________ State ____________ Zip _______ Phone: ____________________ Email: ______________________ Sizes: Dress: __________ Shoes: __________ Other ___________: _______ To-do List for Bride’s Attendants Choose Bridesmaid dresses Collect necessary measurements in order to order dresses Choose Bridesmaid accessories Get attendant gifts Determine any wedding day assignments for attendants Comments              Wedding Planning by Eventageous Your Wedding Checklist Bridal Party Checklist - Groom’s Attendants * Wedding Date:  Groom’s Attendants Best Man: _____________________ Address: _________________________________ City: __________________________ State ____________ Zip _______ Phone: ____________________ Email: ______________________ Sizes: Shoes: __________ Coat: ___________ Sleeve: __________ Neck: ___________ Waist: __________ Inseam: __________ Groomsman/Usher: _______________________ Address: _________________________________ City: __________________________ State ____________ Zip _______ Phone: ____________________ Email: ______________________ Sizes: Shoes: __________ Coat: ___________ Sleeve: __________ Neck: ___________ Waist: __________ Inseam: __________ Groomsman/Usher: _____________________ Address: _________________________________ City: __________________________ State ____________ Zip _______ Phone: ____________________ Email: ______________________ Sizes: Shoes: __________ Coat: ___________ Sleeve: __________ Neck: ___________ Waist: __________ Inseam: __________ Groomsman/Usher: _____________________ Address: _________________________________ City: __________________________ State ____________ Zip _______ Phone: ____________________ Email: ______________________ Sizes: Shoes: __________ Coat: ___________ Sleeve: __________ Neck: ___________ Waist: __________ Inseam: __________ Groomsman/Usher: _____________________ Address: _________________________________ City: __________________________ State ____________ Zip _______ Phone: ____________________ Email: ______________________ Sizes: Shoes: __________ Coat: ___________ Sleeve: __________ Neck: ___________  Waist: __________ Inseam: __________ Comments            Groomsman/Usher: _____________________ Address: _________________________________ City: __________________________ State ____________ Zip _______ Phone: ____________________ Email: ______________________ Sizes: Shoes: __________ Coat: ___________ Sleeve: __________ Neck: ___________ Waist: __________ Inseam: __________ To-do List for Groom’s Attendants Choose Groomsmen/Ushers attire Collect necessary measurements Choose Groomsmen/Ushers accessories Get attendant gifts Determine any wedding day assignments for attendants Wedding Planning by Eventageous Your Wedding Checklist Guest Checklist * Wedding Date:                    To-do List Finalize guest list Final number of invited guests: ________ # Adults: ______________ # Children: _____________ Contact out-of-town guests with final wedding date and time in order to save the date Compile packet of hotel and city information for out-of-town guests Design/select and order invitations Design/select wedding announcement Design maps to be inserted into invitations Design agendas for out-of-town guests Confirm reservations for out-of-town guests Mail invitations Contact guests who haven’t rsvp’d for wedding and rehearsal dinner Finalize seating chart Design/select thank-you cards Hotel Accomodations: Comments Wedding Planning by Eventageous Your Wedding Checklist Attire Checklist * Wedding Date:           Bride Gown Shop: _______________________ Date gown will arrive: _____________________________ First fitting date: _________________ Second fitting date: _______________ Shoes Veil Headpiece Jewelry Lingerie Other Comments     Practice walking in your wedding shoes Pack an emergency kit (aspirin, safety pins, makeup, mints, etc.) Set appointment with hairdresser Set appointment with make-up artist Groom Suit or Tux Shop: __________________ First fitting date: ______________ Buy any accessories that you will need:  Shoes  Cufflinks  Pocket Squares  Other Pick up Suit/Tux date: __________ Return date: ____________      Wedding Planning by Eventageous Your Wedding Checklist Food and Beverage Checklist * Wedding Date:                           Caterer Caterer: _______________________ Contact: _________________________ Contact phone: ________________________ Contact email: _____________________ Number of guests _____________ # Adults: ______________ # Children: ________________ Style of food service: ____________ Appetizers: _______________________ Entrees: _____________________________ Sides: _______________________________ Non-alcoholic beverages: _________________ Other: ________________________ Services included: _________ Cost per person $ ___________ Required deposit $ ________________ # Servers ___________________ # Bartenders ______________ Staff Attire: __________________________ Beverages Beverage vendor: _______________ Contact: ______________________________ Contact phone: ________________ Contact email: __________________________ Wine: __________________ Beer: __________________ Liquor: _________________ Soft drink: ______________ Other: ________________ Cake Bridal Cake Vendor: _________________________ Contact: _____________________________ Contact phone: _________________ Contact email: __________________________ Wedding Cake Description: Size (# servings and layers): _______________________ Shape (round, square, heart-shaped, tiers, etc.): ________________ Type: ________________________ Filling: _______________ Icing (style and color): __________________________ Decorations: __________________________ Cost per serving $ ___________ Total cost $ ___________________ Groom’s Cake Description: Size (# servings and layers): _________________ Shape (round, square, oval, tiers, etc.): ________________ Type: ____________________ Filling: ___________________ Icing (style and color): ______________________ Decorations: _________________________ Cost per serving $ ___________ Total cost $ ________ Comments                   Wedding Planning by Eventageous Your Wedding Checklist Flowers and Decoration Checklist * Wedding Date:                 Flowers Florist: ___________________ Contact: __________________________ Contact phone: __________________________ Contact email: __________________________ Color scheme: ________________ Flower descriptions Bride’s bouquet: ____________________ Bridemaids’ bouquet: ____________________________________ Boutonnieres: ______________________________________ Corsages: _________________________________________ Alter flowers: _______________________________________ Table center pieces: _________________________________ Accessories: ______________________________________ To-dos: Confirm delivery locations, times, and final arrangement count Take bridal bouquet and other wedding mementos to be preserved Comments Qty: ______ Qty: ______ Qty: ______ Qty: _____ Qty: _____                Decorations Make or buy favors Wedding Planning by Eventageous Your Wedding Checklist Photographer Checklist * Wedding Date:               Photographer Photographer: _______________ Contact: __________________________ Contact phone: __________________________ Contact email: ____________________________ Proofs included? _________________ Negatives available for purchase? ______________ Discount on pre-orders? _______________ Give a must-take photo list Estimated date when photos will be ready? ______________ Schedule portrait session: ________________ Sit for a bridal portrait: _________________ Buy one-time disposable cameras Comments Wedding Planning by Eventageous Your Wedding Checklist Music Checklist * Wedding Date:           Musicians Musicians: ___________________ Contact: __________________________ Contact phone: __________________________ Contact email: __________________________ Type of music: ________________ Rate per hour $ ______________ Overtime rate $ ________________ Rest breaks: How many? ________ How often? ______________ Amount of set-up time needed? _________ Amount of tear-down time needed? _______________ Amount of playing space needed? ____________________ Equipment/Facility needs: Electrical outlets: _______________ PA System: __________________ Other: ________________________ Have insurance? _______ Staff attire? ______________ Establish a “must-play” and “must-not play” list Disc Jockey Musicians: _____________________ Contact: ___________________________ Contact phone: ____________________________ Contact email: __________________________ Type of music: ________________ Rate per hour $ ________________ Overtime rate $ ____$75/half hour______ Rest breaks: How many? ________ How often? ______________ Amount of set-up time needed? _________ Amount of tear-down time needed? _______________ Amount of playing space needed? ____________________ Equipment/Facility needs: Electrical outlets: _______________ PA System: __________________ Other: ________________________ Have insurance? _______ Staff attire? ______________ Establish a “must-play” and “must-not play” list Comments                       Wedding Planning by Eventageous Your Wedding Checklist Transportation Checklist * Wedding Date:        Limousine Limo Vendor: ___________________ Contact: __________________________ Contact phone: __________________________ Contact email: __________________________ Vehicle type: ________________________ Color: ________________________ Time booked: _______________________ 1st Stop Pick-up time: _____________________ Pick-up location: ____________________ Drop-off location: __________________ Passengers: ________________________ 2nd Stop Pick-up time: _____________________ Pick-up location: ____________________ Drop-off location: __________________ Passengers: ________________________ 3rd Stop Pick-up time: _____________________ Pick-up location: ____________________ Drop-off location: __________________ Passengers: ________________________ Comments             Wedding Planning by Eventageous Your Wedding Checklist Honeymoon Checklist * Wedding Date:     Wedding Night Reserve room for 1st Wedding Night Hotel: __________________________ Hotel phone: __________________________ Address: __________________________ Honeymoon Destination: ______________ Departure date: _________________ Return date: ___________________ Confirm transportation reservations Confirm lodging reservations Get anything you need for international travel  Passport  Visas  Vaccinations Purchase travelers cheques Shop and pack for trip Leave itinerary with _________________ in case of emergency Make arrangements for house, pet, etc. sitter Comments          Wedding Planning by Eventageous Your Wedding Checklist Miscellaneous Checklist * Wedding Date:        Misc. Register for gifts at ____________________________ Send thank-you notes Comments             Wedding Planning by Eventageous